TC Packet 11-09-2021_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS.
AVON TOWN COUNCIL MEETING AGENDA
TUESDAY, November 9, 2021
MEETING BEGINS AT 5:00 PM (ALL START TIMES LISTED IN RED ARE APPROXIMATE)
Hybrid meeting; in-person at Avon Town Hall or virtually through Zoom
AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:00 PM
1. CALL TO ORDER AND ROLL CALL 5:00
2. APPROVAL OF AGENDA
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE
FOLLOWING AGENDA
Public comments are limited to three (3) minutes. The speaker may request an additional one (1)
minute, which may be approved by a majority of Council.
5. BUSINESS ITEMS
5.1. Proclamation Eagle County Gives Day 2021 (Sarah Heredia Grassroots committee of the Eagle
County Gives Collaborative) (10 minutes) 5:05
5.2. Presentation of Walking Mountain Science School Energy Program (Nikki Maline, Walking
Mountains Science School) (10 minutes) 5:15
5.3. Public Hearing: Proposed 2022 Budget (Finance Manager Amy Greer) (30 minutes) 5:25
5.4. Work Session: DRAFT Parking Management Plan (Mobility Director Eva Wilson) (45 Minutes)
5:55
5.5. Resolution 21-24: Riverfront Trail Easement Amendment (Planning Director Matt Pielsticker) (10
Minutes) 6:40
5.6. Notice of Award – US6 Mobility Improvement: Task Order 1, Preliminary Engineering (Mobility
Director Eva Wilson) (10 Minutes) 6:50
6. MINUTES
6.1. Approval of October 26, 2021 Regular Council Meeting Minutes (Town Clerk Brenda Torres) (5
Minutes) 7:00
6.2. Approval of October 29, 2021 Budget Retreat Meeting Minutes (General Government Manager
Ineke de Jong) (5 Minutes) 7:05
7. WRITTEN REPORTS
7.1. Capital Improvements Project Fall Update (Town Engineer Justin Hildreth)
7.2. El Puente Radio Sponsorship (Marketing & Communications Manager Elizabeth Wood)
** Indicates topic will be discussed at future agenda’s
8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES (15 MINUTES) 7:10
9. ADJOURN 7:25
Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of the
public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide
written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any
action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per
individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council
Simplified Rules of Order, Adopted by Resolution No. 17-05.
TO: Honorable Mayor Smith Hymes and Council Members FROM: Ineke de Jong, General Government Manager
RE: Proclamation Honoring Colorado Gives Day
DATE: November 4, 2021
SUMMARY: The Town Council is asked to consider adopting the attached Proclamation supporting
Colorado Gives Day. According to its supporters, this is a statewide day of philanthropy where citizens are
encouraged to “Give Where You Live” by logging onto www.coloradogives.org and investing in local
charitable organizations. Colorado Gives Day takes place midnight to midnight on Tuesday, December 7,
2021.
Sarah Heredia with the Grassroots committee of the Eagle County Gives Collaborative will attend Tuesday’s
meeting to present more information about Colorado Gives Day
ATTACHMENTS:
Attachment A: Colorado Gives Day Proclamation
OFFICIAL PROCLAMATION
TOWN OF AVON, COLORADO
HONORING COLORADO GIVES DAY
WHEREAS, charitable giving in Eagle County, Colorado is critical to providing support that local nonprofit
organizations need to make our community a desirable place to live; and
WHEREAS, research shows an increase in online giving both locally and nationally, and many believe it is
the future of philanthropy; and
WHEREAS, Community First Foundation and FirstBank have partnered in an effort to increase charitable
giving in our community through the online giving initiative Colorado Gives Day; and
WHEREAS, Colorado Gives Day in 2020 raised $50 million in a single 24-hour period via online donations,
$1.5 million to Eagle County nonprofits, at eaglecogives.org, a website allowing donors to direct their
contributions to one or more of the 50+ local, Eagle County, charities featured on the site, making it an
ideal resource for facilitating charitable giving to our locally-based nonprofit organizations.
WHEREAS, Colorado Gives Day is Tuesday, December 7th this year, and all citizens are encouraged to
participate because all donations, large or small, can make a difference to nonprofits in need.
NOW, THEREFORE, LET IT BE KNOWN:
The Town Council of the Town of Avon, Colorado, hereby proclaims Tuesday, December 7, 2021 as Colorado
Gives Day in our community.
TOWN OF AVON
BY: ATTEST:
________________________________ ____________________________________
Sarah Smith Hymes, Mayor Brenda Torres, Town Clerk
MAKING ENERGY IMPROVEMENTS SIMPLE & AFFORDABLE970-328-8777energy@walkingmountains.orgwww.walkingmountains.org/energySam Phillips (they/them)Energy Programs CoordinatorNikki MalineEnergy Programs DirectorEnergy & Buildings
www.walkingmountains.org/energy•Home Energy Assessments•Business Energy Walkthroughs•Energy Coaching•Qualified Contractor List•Rebates for Weatherization, HVAC upgrades (no gas), and more!•Low-to-Moderate Income (LMI) Household Incentives & Assistance•Free Radon Test Kits•Educational Materials, Workshops, and Trainings•Electrification Rebates and Education-space heating, water heating, cookingEasy access to: Information, Workforce, and IncentivesEnergy & BuildingsPartners: Eagle County, Town of Vail, Town of Avon, Holy Cross Energy, Xcel Energy, Town of Eagle, CO Dept. of Public Health & Environment, Energy Smart Colorado
2021Home Energy Assessments (in the Avon community)•21comprehensive home energy assessments completed (year to date)• 18 homes received free quick-fix measures, saving an estimated $974.89 annually to Avon homes in utility costsLEDs, hot water heater blankets, programmable thermostat• assessment includes: blower door analysis, combustion appliance zone testing, and a comprehensive report with recommended improvements and potential savings• follow-up coaching and assistance•6.74 MtCO2e reduced annually, estimated (metric tons of CO2 equivalent)
2021Residential Rebates(in the Avon community)•16residential rebates provided (year to date)heating, solar PV, radon mitigation, air-sealing, insulation, refrigerator, programmable thermostat, LEDs, cellular shades• saving an estimated $6,388 annually to Avon homes in utility costs•45.63 MtCO2e reduced annually, estimated (metric tons of CO2 equivalent)
2021Business & Multifamily Rebates(in the Avon community)•6businesses and multifamily buildings provided free energy walkthroughs (year to date)•10commercial rebates providedsolar PV, LED lighting, Heating, Air Sealing, Insulation, Energy Management• saving an estimated $17,409 annually to Avon businesses in utility costs•116.76 MtCO2e reduced annually, estimated (metric tons of CO2 equivalent)
Total estimated Carbon Savings 2021 YTD (in the Avon community)169.13 MtCO2e reduced (metric tons of CO2 equivalent)The same as…
2021-2022$12,000 funding provided from the Town of Avonin 2021same funding amount provided in 2019 and 2020source intended to be from Avon’s EEOP (Exterior Energy Offset Program)$27,039are the program funds used 2021 YTD within the Town of Avonexcluding staff time for administration and energy coachingbenefiting homeowners and businessesthrough energy assessment and rebate payments$40,000 funding REQUESTED from the Town of Avonfor 2022In line with other local municipalitiesAdditional incentives available to Town of Avon residents and businesses with this amount Free or Increased Discounts for Home Energy AssessmentsDouble Rebates & Additional Funds for Electrification
Nikki Maline | Energy Programs DirectorBuilding Analyst Professional | Energy Smart ColoradoWalking Mountains Science Center in Avon, COoffice: 970-827-9725 x135nikkim@walkingmountains.orgwww.walkingmountains.orgEnergy Programs
(970) 748-4055 swright@avon.org
TO: Honorable Mayor Smith Hymes and Town Council members FROM: Scott Wright, Asst Town Manager / Finance Director
RE: 2022 Proposed Budget and Public Hearing
DATE: November 4, 2021
SUMMARY: This is an information-only report - no action is required from Council at this time. A public
hearing on the proposed 2022 budget was held on October 26 and a one-half day budget retreat with Town
Council was held on October 29. A second budget hearing is scheduled to be held on November 9. Final
action on the proposed 2022 budget, final revised 2021 budget, and levying property taxes, will be taken on
December 14.
Introduction and Action Before Council:
This report is a follow-up to comments and questions from Council at the recent budget retreat held on
October 29 and the public hearing held on October 26. This is an information-only report - no action is
required from Council at this time.
Subsequent Budget Revisions:
General Fund:
The following revisions have been made to the 2022 proposed budget, as follows:
• Increases to personnel costs for merit increases net of decreases to original estimates for group
health insurance - $102,769
• Reduction in special events of $50,000 for AvonLive!
• Reduction in special events of $77,0145 for July in January event.
• Elimination of operating transfer-out to Community Housing Fund - $250,000
• Increase in operating transfers-in from Capital Projects Fund for a portion of the Public Director's
salary and benefits - $104,073
• Increase to Parks budget for beach sand - $40,000
REVISED GENERAL FUND FINANCIAL HIGHLIGHTS: General Fund expenditures ($20,279,702) are
budgeted to exceed projected revenues ($21,812,966) by $56,736. The General Fund beginning of year
estimated Fund Balance is $12,150,542 and the end of the year estimated Fund Balance is $12,093,806.
The Town maintains a healthy unreserved fund balance of $5,356,636 and meets Financial Policy
guidelines that requires setting aside reserves in the amount of 27% of Operations and 3% for
Emergencies.
Community Housing Fund:
The following revisions have been made to the 2021 final revised budget, as follows:
• Moved the housing study for Swift Gulch from Capital Projects Fund and added housing studies for
Planning Area J, Lot 4, and East Avon - $195,000
Disposable Paper Bag Fee Fund:
The following revisions have been made to the 2022 proposed budget, as follows:
• Increased waste reduction and recycling appropriations from $36,000 to $60,000
Page 2 of 2
Capital Projects Fund and Long-range Plan:
The following revisions have been made to the Capital Project Long-range plan, as follows:
• Eliminated operating transfers-out to the Mobility Fund for the Town's matching contribution for the
purchase of 2 electric buses ($400,000) and 2 diesel buses ($200,000) in 2022. These contributions have
been moved to the Mobility Fund;
• Eliminated transfers-out to the Equipment Replacement Fund $275,000 in each of the years 2024, 2025,
and 2026 for the purchase of plow trucks;
• Added $25,000 in the proposed 2022 budget for the Wildridge Siren project;
• Eliminated the Metcalf Road Bus Shelter project in the proposed 2022 budget;
• Added a Recreation Center Aquatics Remodel Study project in the proposed 2022 budget.
• Moved the Metcalf Family Cabin Feasibility Analysis project from the final revised 2021 budget to 2023;
• Moved the Swift Gulch Housing Design project budget of $175,000 to the Community Housing Fund as
mentioned above;
• Moved the 351 Benchmark Demolition project from the proposed 2022 budget to 2023;
• Reduced the scope of the Nottingham Lake Beach Expansion project from $100,000 to $20,000 and
moved the project from the 2021 final revised budget to the proposed 2022 budget;
• Added a June Creek Emergency Access project in the amount of $110,000. $10,000 for planning in the
final revised 2021 budget and $100,000 in the proposed 2022 budget.
Mobility Fund:
The following revisions have been made to the proposed 2022 budget, as follows:
• Increases to personnel costs for merit increases net of decreases to original estimates for group health
insurance - $55,863
• Eliminated operating transfers-in from the Capital Project Fund for the Town's matching contribution for the
purchase of 2 electric buses ($400,000) and 2 diesel buses ($200,000) in 2022. These contributions will
now come out of fund balance.
• Added expenditures of $162,000 and grant revenues of $156,907 for a regional transit authority planning
grant
Fleet Maintenance Fund:
The following revisions have been made to the proposed 2022 budget, as follows:
• Increases to personnel costs for merit increases net of decreases to original estimates for group health
insurance - $35,985
Thank you, Scott
(970) 390-2014 ewilson@avon.org
TO: Honorable Mayor Smith Hymes and Council
FROM: Eva Wilson, Mobility Director; Danita Dempsey, CASE Manager;
Gary Padilla, Public Works Director; Greg Daly, Chief of Police;
Justin Hildreth, Town Engineer; Matt Pielsticker, Planning
Director; Michael LaBaugh, Rec Center Director
RE: Paid-Parking Program Analysis
DATE: October 18, 2021
SUMMARY: Council requested an analysis of a paid-parking program for the Town of Avon (TOA.) This
written report provides a background of our existing parking concerns and proposes a program to
implement parking fees for Avon’s publicly owned parking spaces.
UCLA Professor Shoup famously coined “Free parking is not free.” The cost of the land, pavement, street
cleaning, and maintenance is on the shoulders of taxpayers or consumers, spreading the burden to all
people, whether they own a car or not. Managed parking
is needed to stimulate turnover and encourage public
transit use. Free parking encourages private vehicle
usage.
For Avon, primary parking concerns are 1) the low
turnovers of parking spaces due to employees and
skiers, 2) the Recreation (Rec) Center parking spaces
are occupied by employees, skiers, and Special Events
attendees. On the other hand, Avon residents say they
do not attend special events due to a lack of parking, 3)
the lack of parking for Harry A. Nottingham Park patrons,
4) the demand for overnight and oversized vehicles in town. Parking violators will park all day and risk
enforcement. A parking ticket costs $35, and a Handicap ticket costs $100. Since 2019, over 500 citations
were given out, that’s about ½ a ticket per day. Enforcement by the Police Department is limited and is
driven by complaints.
A Paid-Parking program will encourage parking turnovers and reduce violators. It may also encourage
transit use and other greener transportation options by disincentivizing driving. Revenue from a paid-
parking program will fund a more systematic, comprehensive enforcement program. For Overnight and
Oversized parking needs, there are no available Town-owned spaces that can support this demand. There
are discussions with Traer Creek & Hoffmann, to support overnight and oversized vehicles at Tract A.
A single-tier fee structure is recommended for simplicity. At the
planning stage, a lot of assumptions are made to estimate potential
revenue from a paid-parking program. Based on Vail’s revenue and
parking inventory (Avon’s 500 spaces - 17% of Vail’s inventory),
Avon’s potential revenue could range up to $1,000,000 (17% of
Vail’s revenue.) Assuming a much lower demand for the TOA, 50%
of the estimated revenue ($500,000) should cover the cost to
operate a paid-parking program.
Page 2 of 11
Program management will include Parking software, Equipment, and Staffing. Based on implementation
costs from other agencies, approximately $200,000 - $300,000 will be needed (Software, Kiosks, Parking
Software App, and License Plate Reader.) There are variations among the many different parking software
applications. As a start, to manage and enforce the program, an estimate of 3 staff would be needed at a
cost of $270,000/year (similar to the Town of Breckenridge.)
Potential revenue dedication after program overhead could be 1) transit service 2) micro-mobility service
such as ebike shares 3) Parking Pavement Maintenance and Markings, and 4) Green initiatives.
BACKGROUND: There are approximately 2,185 public parking spaces in the Avon core area, see Table 1.
About 500 spaces are owned and maintained by the Town. Of these, about 160 spaces are on-
street spaces with the remaining 340 spaces in lots serving town amenities/services. All Parking
areas are serviced by Avon Transit. There are various parking challenges.
Table 1. Public Parking Space Inventory in the Avon Community
Page 3 of 11
On-Street Parking Turnover of on-street parking continues to be an issue, especially parking spaces on
West Benchmark Road. Local employees and Skiers have found those spaces attractive, close to
Avon Station and large employment centers such as the Westin and Four Seasons. Demand for
parking spaces is dynamic and is somewhat driven by development/construction and employment
centers.
Rec Center – The Avon Rec Center is an important amenity for visitors and locals. The usage peaks
between 5-8 pm. With 136 parking spaces, one may say parking is sufficient. Unfortunately,
others have used those parking spaces for other reasons than to visit the Rec Center. During the
winter season, skiers looking for free parking have parked at the Rec Center. Attendees to Town
Special Events also encroached on the Rec Center parking lot. This summer, a lacrosse
tournament, overwhelmed the Rec Center parking lot and many users were unable to access the
center.
Harry A. Nottingham Park – The north parking lot for the park/beach consists of 20 parking spaces. It is
currently marked for 8 drop-offs, 2 ADA, and 10 2-hr parking spaces. The park and beach are very
popular. Prior to May 2021, overflow parking was allowed on the shoulders on the north side of W
BC Blvd. The ad hoc, parking on the shoulders was not ideal. Visitors were not using the
Elementary School parking lot due to distance and terrain concerns. Adding approx. 70 paved,
angled, parking spaces on W. BC Blvd is estimated at $1.2M. Although the Sep 2021 Community
Survey found 50% of the respondent wanted improvements to parking and pedestrian safety on
West Beaver Creek Blvd, many of the residents near the lake did not want the on-street parking.
Feedback included trespassing onto private property and inappropriate behavior.
Special Events – Summer concerts and evening venues continue to be very popular and are a big draw
for the town. In the Sep 2021 Community Survey, 30% of the respondents said they did not attend
Town events because parking was too difficult. Attendance can range from 2,000 to 10,000. From
a low of 2,000 attendees (assuming half will walk to the venue) 333 parking spaces are estimated
to be needed for 1,000 attendees who would drive. To support larger venues, Special Events have
leased the Beaver Creek parking lots and private lots. It is expected that more mitigation strategies
such as express shuttles are needed to reduce parking space demand for larger venues. Due to
the proximity of the Rec Center parking lot to the Performance Pavilion, the Rec Center Parking Lot
continues to be encroached upon during special events.
Town Hall - Parking spaces at the Town Hall are reserved for Town Hall visitors, Avon staff, and the
Seasons Hotel (a 2-hr limit.) There are 4 Drop-off spaces for Prater Ln Preschool. In 2019, the
town implemented permit parking for Avon residents on days the Town Hall is closed (Weekends
and Holidays). In the 2019-2020 ski season, 8 permits were issued. In the 2020-2021 ski season,
13 permits were issued. The permits are issued electronically via email by the Mobility Dept. Plans
are to continue to offer this opportunity to Avon residents.
Overnight/Oversized Parking - Staff continues to receive requests for overnight parking for cars,
campers, and oversized vehicles. Overnight parking is not permitted in Town-owned parking lots
and on-street parking. Prohibition is due to access for snow removal and avoidance to compete
with lodges in the summer. For Overnight and Oversized parking needs, there are no available
Page 4 of 11
Town-owned spaces that can support this demand. Accommodations have been made for visitors
staying in Avon and traveling in campers and oversized vehicles. The Police Dept and Public
Works have accommodated them at the upper tier lots at Swift Gulch site, free of charge. This site
is designated for future employee housing. There are discussions with Traer Creek & Hoffmann to
support overnight and oversized vehicles at Tract A.
Local Lodging Parking Management – Avon Lodges varies in the management of their onsite parking.
Among the lodges below, only Westin doesn’t provide employee parking. During peak times,
holidays, some lodges encourage their employees to take transit or park elsewhere.
1. Comfort Inn: One parking pass per room rental at no additional cost. A second pass may be
issued under special request at no additional cost. Employees park on site.
Housekeepers use transit. Summer is their highest parking demand. Had issues
with violators until PD issued citations.
2. Sheraton: One parking space per room at no additional cost. A second pass may be issued
under special request at no additional cost. Employees park on site. The holiday
season is their peak demand, and they may ask employees to park elsewhere.
During the summer, they receive 1 to 2 requests for RV parking.
3. Christie Lodge: One parking pass per one-bedroom room at no additional cost. Two parking
passes per 3-bedroom room at no additional cost. $10/day for additional parking
spaces. Employees park on site. Strict monitoring of parking passes.
4. Wyndham: $15/night per vehicle. No limit. Employees park on site/in the garage.
5. Seasons: Free underground parking garage for all guests. Up to 3 vehicles per unit. All
employees park on site. Entry gate control parking violators.
6. Westin: $35/$45 (valet) per night for guests. $60/night for non -hotel guests. Gym members have
passes. No parking for employees on site. Their biggest issues are requests for
oversized vehicles
Signage and Consistency in Parking Limits – Parking signs and time limits vary based on location.
Consistent parking time limits may be easier to remember, understand, follow, and enforce.
W. Benchmark W. Rec Center E. Rec Center Beach Lake Street Library Old Town Hall
Page 5 of 11
Enforcement: The police department enforces parking regulations as well as code enforcement at Harry A.
Nottingham Park. Parking enforcement is augmented by a code enforcement officer during the busy holiday
season and Summer activities. A parking ticket costs $35, and a Handicap ticket costs $100. Since 2019,
over 500 citations were given out, that’s about ½ a ticket per day. Enforcement by the Police Department is
limited and is driven by complaints.
OTHER PAID-PARKING PROGRAMS: Neighboring resort communities such as the Town of Vail, the
Town of Breckenridge, and the Town of Aspen have implemented a paid-parking program for years. A
summary of other local resort communities that charge for parking is attached.
Town of Vail (TOV) – TOV manages over 3,000 parking spaces with 20+ in-house staff. For 2022, they
are projecting $2M expenditures which include s $1M in equipment and software replacement.
Their projected revenue is $6.5M accrued in their General Fund. All parking spaces in the Town of
Vail are housed in parking garages and lots and operational 24/7.
Town of Breckenridge (TOB) – TOB manages over 2,000 parking spaces consisting of on-street
parking and parking lots. The service is contracted out to the Interstate Parking Company. A staff
of 3 manages the contract. Their revenues are dedicated to their fare-free transit operations and
Mobility Capital projects.
Breckenridge Town Manager, Rick Holman, on paid parking “We wish we had done it sooner”
Town of Aspen (TOAs) – TOAs manages over 4,000 parking spaces consisting of 685 main street
spaces, 3,000 residential parking spaces, and a 300-space parking garage. Their 11+ in-house
staff includes 6 enforcement officers. The program includes parking fees, permits, and carpool
permits. Their revenues are dedicated to their fare-free transit/mobility program.
Aspen Transportation Director, John Krueger, “The store owners are happy every time they raise
downtown parking fees; Sale tax rises every time they raise parking fees”
Page 6 of 11
PAID-PARKING ANALYSIS: UCLA Professor Shoup famously coined “Free parking is not free.” The cost
of the land, pavement, street cleaning, and maintenance is on the shoulders of taxpayers or consumers,
spreading the burden to all people, whether they own a car or not. Professor Shoup also caution s that free
parking forces people to cruise for spots (increasing emissions) and subsidizes driving. Professor Shoup’s
research shows free parking subsidy increases the demand for parking and the total number of miles
driven. Additional research shows that among dense American cities, public transit use is significantly
higher where parking is more expensive. Free parking encourages private vehicle usage.
Professor Shoup recommends charging the right price for parking, with is ideally, letting the market set at
the lowest rate necessary to achieve an availability of approximately 15 percent, to avoid cruising. Parking
demand varies by location, time of day, day of the week, and season.
With Avon’s parking concerns, a Paid-Parking program will encourage parking turnovers, transit use, and
use of other greener transportation options by disincentivizing driving. The fee structure can be a single tier
for all spaces or a tiered structure with the 1st tier for premium spaces. Starting a paid-parking program
with a single tier rate structure system may be simplest for users to remember and follow, and for
managers to manage.
With a Single Tiered fee structure, all TOA public parking spaces would be free for 1st two hours
of use, then the fee would be $2/hr. For example, it would cost $4 to park for four hours, and
parking all day in Avon, 8 am - 5 pm would cost $14. With a two-tier parking fee structure, the
parking spaces closest to the mountain, Avon Station, and Performance Pavilion would carry
the premium fees (highlight in red.) The lower tier parking spaces, such as W. Beaver Creek
Blvd, and E. Benchmark Rd, would have a lower fee (highlighted in yellow.)
Page 7 of 11
Single Tier Paid-Parking Fee Structure – Avon Town Core
Single Tier Paid-Parking Fee Structure – West Avon
Page 8 of 11
Two Tier Paid-Parking Fee Structure – Town Core
Two Tier Paid-Parking Fee Structure – West Avon
Page 9 of 11
For the Rec Center, paid parking will disincentivize skiers, it will be cheaper to park at the Elk or Bear lot.
However, usage at the Rec Center may regularly exceed the 2 hr free period. The parking management
software will need to be able to waive the 3rd-hour fee when they check into the Rec Center.
For Special Events, with paid parking, it is anticipated that employees and skiers will no longer take up
public parking spaces during the day, and thus will free up parking spaces along Lake Street and W.
Benchmark Rd going into the evening. Avon staff has observed parking availability at the Town Hall
parking lot during Avon Live music venues. Parking direction/information may need to be more targeted for
Special Events.
Harry A. Nottingham Park – Park usage continues to be high. Although the Sep 2021 Community Survey
found 50% of the respondents wanted improvements to parking and pedestrian safety on West Beaver
Creek Blvd, many of the residents near the lake did not want the on-street parking. Feedback included
trespassing onto private property and inappropriate behavior. Adding approx. 70 paved, angled, parking
spaces and a pedestrian crossing on W BC Blvd is estimated at $1.2M. Targeted communication for park
patrons to park at the Elementary School may be needed. Another review of the on-street parking on W.
Beaver Creek Blvd. concept will be needed if demand continues to grow.
The demand for oversized and overnight parking cannot be met with Town’s property. A potential site is
Track A, the green circle. Staff has initiated conversations with Traer Creek & Hoffmann about potentially
using the upper lot for overnight and oversized vehicles. Their concern is the potential disturbance and
trash by the additional parking traffic, as they have seen at the Walmart parking lot. Permitted parking will
provide additional control needed for proper management. Permits will only be extended to Avon residents
and visitors staying in an Avon lodging facility. The parking revenue will be used to keep the site clean and
surveilled. Staff will continue to work with the Lindholms.
Page 10 of 11
IMPLEMENTING PAID-PARKING PROGRAM: There are many Parking Management Applications
available, and they have evolved to meet everyone’s needs. Comprehensive programs include access
through smartphone apps, solar-powered kiosks, and websites. Programs can be operated by in-house
staff or be completely contracted out for a turn-key service, such as the TOB.
Starting a paid-parking program with a single fee structure may be the simplest to manage and enforce,
charging a parking fee from 8 am to 5 pm during the winter and summer season. Visits less than 2 hrs will
be free, then the parking fee will be $2/hr. Parking for 4 hrs would cost $4 and parking all day in Avon
would cost $14.
At the planning stage, a lot of assumptions have to be made to estimate potential revenue from a paid-
parking program. Based on Vail’s revenue and parking inventory (Avon’s 500 spaces - 17% of Vail’s
inventory), Avon’s potential revenue could range up to $1,000,000 (17% of Vail’s revenue.) Assuming a
much lower demand than TOV, 50% of the estimated revenue - $500,000 may cover the cost to operate a
paid-parking program.
Program management will include Parking software, Equipment, and Staffing. Based on implementation
costs from other agencies, approximately $200,000 - 300,000 will be needed (Software, Kiosks, Parking
Page 11 of 11
Software App, and License Plate Reader.) In addition, to manage and enforce the program, as a start, an
estimate of 3 staff would be needed at a cost of $250,000/year.
Parking Management falls under the Mobility Department. The mobility management team consists of a
Director, a Superintendent, and a Supervisor. With 16.5 hrs/7days (120hrs/wk) a week transit operation,
the supervisory staff is already stretched very thin. Staffing levels will depend on the structure of the paid-
parking program, contracted or in-house. A minimum staff of a Parking Superintendent and 2 parking
operators will be needed based on the Town of Breckenridge’s turnkey parking program and for 7 days a
week coverage. The Transit and Parking teams would cross-train to support both activities.
Potential net revenue dedication could be 1 ) transit service 2) Micro mobility programs such as ebike
shares 3) Parking Pavement Maintenance and Markings and 4) Green initiatives,
STEPS FOR IMPLEMENTATION – Nov 2022:
1) Hire a Parking Supervisor -Jan 2022
- Work on implementation details of a paid-parking
program/plan
2) Finalize Paid-Parking Plan/Staffing level with Council – May 2022
3) Request for Proposal – Software/equipment – Jun 2022
- Select inhouse or contract services
4) Purchase/Install software/equipment/Signage – Aug 2022
5) Hire appropriate level of Parking Staff – Aug 2022
Thank You, Eva, Danita, Greg, Gary, Justin, Matt, and Michael
Attachment: Local Community Parking Program Summary
Community Implementation Program Details Management Sample Fees Implementation Cost Annual Operation Cost Annual
Revenue
Net
Revenue Revenue Utilization Notes
Aspen N/A - Approximately 4,000 parking spaces
- Main Street - 682 spaces
- Residential - 3,000 spaces
- Parking Garage - 300 spaces
In-house Mgmt (11+ staff):
- 1 Parking Director
- 1 Operations Mgr
- 1Programs Mgr (T2
software/permits)
- 2 customer service
- 6 Enforcement Officers
- Paid Parking 10 a.m. to 6 p.m.
10:00 AM - 10:59 AM: $4/hr
11:00 AM - 2:59 PM: $6/hr
3:00 PM - 6:00 PM: $4/hr
- Sundays - free
- Residential Parking Pass: Mon-Fri
- Two hours FREE parking per day
- Garage parking $12.50 per day.
- Carpools permits
- EV and NEVs FREE
- Hybrids park for 50% off residen
- Construction/reserved parking $100 per day
- Event parking $10 per day
- No Overnight Parking
$900,000
- $750,000 - Kiosks/meters
- $150,000 - two vehicle with
License Plate Readers
$2M
- Aspen Staff
- Software subscription and support (T2) -
park city utah - 3am 7am snow removal. No
garages - 6pm
- Equipment
$4M $2M Dedication to Free
Transit
Raised parking fees raised sales tax
Future: All mobile payments to save kiosk
and meter
Breckenridge 2015/16 - Approximately 2,200 parking spaces
- On Street Parking (600)
- Parking Lots (1600)
Contracted Service (Interstate):
Breckenridge Staff:
- 1 Parking Manager
- 1 Parking specialist
- 1 Community officer
Main Street
weekday rates:
- 15 minutes: free
- First hour: $0.50
- Second/third hours: $1 per hour
- Fourth/beyond: $3 per hour
- All day: $23.50
weekend rates
- 15 minutes: free
- First hour: $0.50
- Second hour: $1.50
- Third hour: $2
- Fourth/and beyond: $5 per hour
- All day: $39
- Overnight Parking Lot: $30/night
$650,000
- Kiosks equipment
(installed by PWs)
- $100,000 for car and License
Plate Reader
- Marketing:
$15,000: logo, mailers, Ads
$1.1M
- $100,000 kiosk replacement
- Bank Card Fees
- Interstate: Flat-fee ($640,000)
- Passport:
App Software/per transaction
fee/Permit Mgt
- Parkeon: Kiosk Cost
- Breck staff and supplies
$2M $1 M Dedicated to transit
operation and
Mobility Capitol
Projects
New Building a parking structure planned:
- 550 existing
- Adding 405 more spaces
- two stories/3 stories
- $45M/$50M (loan)
Vail N/A -Approximately 3,000 spaces
- Three Parking Garages
- Red Sandstone Structure
- 120 weekdays
- 160 weekends or school out
- Ford park soccer fields
- Donovan Pavillion
In-house Mgmt (24/7
operations)(20+ parking staff):
-1/2 transit manager
- 3 supervisors
- 3 Technicians
- 14 atendents
- 2 ticket writers
- 1/2 part FTE: ticket sales
0 to 2 hrs Free
2 to 3 hrs $10
3 to 4 hrs $20
4 to 15 hrs $30
15 to 24 hrs $50
3pm until 3am Free
$1M in 2022 for equipment replacement $2M
- Staff
- Equipment/Supplies
- Software/Apps
- Does not include Bldg
Maintenance
$6.5M $4.5M General Fund N/A
Local Community Parking Program Summary
Paid Parking for the Town of Avon
Paid Parking Analysis
Should the Town of Avon charge for parking?
-Smarter Parking Management
-Encourage Turnovers
-Encourage Mass Transit Use
-Equitable? Who really pays for parking
2
Existing Parking Condition
Community Total: 2,185 parking spaces
-Town Owned: 511 Spaces
-On-Street –168 Spaces
-Lots –343 Spaces
-Private: 1,574 Spaces
3
Existing Parking Condition
•On-Street Parking
-Low turnover
•The Avon Rec Center
-Parking violators
•Harry A. Nottingham Park
-Low Inventory
•Special Events
-Low Inventory/Low Turnover/Parking violators
•Town Hall Lot
-Weekend Skier Permit Parking
•Overnight/Oversized Parking
-No available Town property
-Continue to discuss with private entities
4
Other Parking Programs
•Town of Vail –manages over 3,000 parking spaces, 20+ in-house staff
-Operating Cost: $2M –Revenue: $6.5M
-Revenue accrued in General Fund
•Town of Breckenridge –manages over 2,000 parking spaces, 3 in-house staff
-Operating Cost: $1.1M –Revenue: $2M
-Turnkey service contracted to the Interstate Parking Company
-Revenues dedicated to fare-free transit/Mobility Capital projects
Breckenridge Town Manager, Rick Holman, on paid parking “We wish we had done it sooner”
•Town of Aspen –manages over 4,000 parking spaces, 11+ in-house staff
-Operating Cost: $2M –Revenue: $4M
-Program includes parking fees, permits, and carpool permits
-Revenues are dedicated to their fare-free transit/mobility program
Aspen Transportation Director, John Krueger, “The store owners are happy every time they raise downtown parking fees;
Sale tax rises every time they raise parking fees” 5
Recommendation –Single Rate Structure
Edwards Mid-block Crossing
6
Recommendation –Single Rate Structure
Edwards Mid-block Crossing
7
STEPS FOR IMPLEMENTATION:
1) Hire a Parking Supervisor -Jan 2022
-Work on implementation details of a paid-parking program/plan
2) Finalize Paid-Parking Plan/Staffing level with Council –May 2022
3) Request for Proposal –Software/equipment –Jun 2022
-Select inhouse or contract services
4) Purchase/Install software/equipment/Signage –Aug 2022
5) Hire appropriate level of Parking Staff –Aug 2022
6)Operational –Nov 2022
Implementation Proposal
Edwards Mid-block Crossing
8
9
970.748.4413 mpielsticker@avon.org
TO: Honorable Mayor Smith Hymes and Council FROM: Matt Pielsticker, Planning Director
RE: Resolution 21-24, Approving Amendments to
Riverfront Trail Connector Easement on Lot 7, Riverfront Subdivision
DATE: November 3, 2021
SUMMARY: Before Town Council is a resolution that will approve the amendment and expansion of an
easement (and deed). The easement covers an area of a recently relocated trail. Moving the Riverfront Trail
Connector 3-5’ to the north as it connects to Riverfront Lane resulted in additional space to plant landscaping,
in compliance with the approved development plans for the duplex structure nearing completion on the
property. Attached to this report is Resolution 21-24 (“Attachment A”), which approves the amendment and
associated Deed amendments (“Attachment B”).
BACKGROUND: In 2018, the Town Council approved Resolution 18-30, approving an easement and deed
for the construction of the Riverfront Trail Connector. The trail was subsequently constructed in 2019,
connecting the Eagle Valley Trail to Riverfront Lane. The trail travels through private property owned by EW
Riverfront Lots Development, LLC. After meeting on site this fall with the property owner and the Town
Engineer, it was found to acceptable to proceed with construction of the path relocation and schedule review
of the associated Town Council action as soon as possible thereafter.
EASEMENT AMENDMENTS: The easement amendment increases the size as highlighted/cross-hatched
in yellow:
Page 2 of 2
ACTION ACTIONS:
• Approve Resolution 21-24, as drafted; or
• Approve Resolution 21-24, with modifications; or
• Continue action to November 16, 2021.
RECOMMENDED MOTION: “I move to approve Resolution 21-24, Approving Amendments to the
Riverfront Trail Connector Easement on Lot 7, Riverfront Subdivision.”
Thank you, Matt
ATTACHMENT A: Resolution 21-24
ATTACHMENT B: Existing Deed of Easement
RESOLUTION 21-24
APPROVING AMENDMENT TO
RIVERFRONT TRAIL CONNECTOR EASEMENT ON LOT 7
RIVERFRONT SUBDIVISION
WHEREAS, the Avon Town Council approved Resolution 18-30, approving temporary and
permanent easements to facilitate the construction of the Riverfront Trail (“the Trail”) Connector
project; and
WHEREAS, the corresponding Grant of Easement (“the Easement”) was recorded on April
22, 2019 at Reception Number 201905203 in real property records of Eagle County, Colorado;
and
WHEREAS, the Town constructed the Riverfront Trail Connector in 2019 within the
Easement; and
WHEREAS, EW Riverfront Lots Development, LLC, owns Lot 7, Riverfront Subdivision,
and relocated the Trail into an area outside the existing Easement, necessitating an amendment to
the Easement; and
WHEREAS, the Avon Town Council can approve easements and Section 2.1 of the Avon
Home Rule Charter provides that the Town Council may acquire real property interests, and
Colorado Revised Statutes section 31-15-101(1)(d) provides that municipalities may acquire and
hold real property; and
WHEREAS, the Town Council finds that approval of the attached easement amendments
will promote the health, safety, prosperity, convenience and general welfare of the Avon
community by facilitating the installation of additional landscaping improvements and a
relocated recreation path.
NOW THEREFORE, the Avon Town Council, hereby RESOLVES as follows: the
Amendment to Easement Deed which is attached to this Resolution as Exhibit A is approved
and the Mayor and Mayor-Pro Tem are authorized to execute such easement.
ADOPTED November 9, 2021 by the AVON TOWN COUNCIL
By:_______________________________ Attest:___________________________
Sarah Smith Hymes, Mayor Brenda Torres, Town Clerk
Attachment A
AMENDMENT TO EASEMENT DEED
This Amendment to Easement Deed (this "Amendment") is entered into this ____ day of
_____________________, 2021, by and between EW Riverfront Lots Development, LLC, a Delaware
limited liability company (“Owner”), and the Town of Avon, Colorado, a Colorado home rule municipal
corporation (the “Town”).
WHEREAS, a certain Grant of Easement was recorded on April 22, 2019, at Reception Number
201905206 in the real property records of Eagle County, Colorado (the “Easement Deed”);
WHEREAS, Owner is the sole fee simple owner of Lot 7, Riverfront Subdivision, according to the
plat recorded at Reception No. 201812380, Eagle County Colorado, and successor-in-interest to the original
Owner under the Easement Deed;
WHEREAS, the Town is the sole beneficiary under the Easement Deed; and
WHEREAS, Owner and the Town desire to amend the Easement Deed to relocate the Easement
from its current location as depicted in Exhibit A to the Easement Deed.
NOW, THEREFORE, the parties agree to the following amendments to the Easement Deed:
1. Definitions. All capitalized terms used herein, unless otherwise defined to the
contrary, shall have the meanings ascribed to those terms in the Easement Deed.
2. Exhibit A. Exhibit A attached to the Easement Deed is hereby deleted and Exhibit A
attached hereto is substituted in its place.
3. Conflicts Between Documents. This Amendment hereby supersedes and controls over any
contrary provision contained in the Easement Deed.
4. Easement Deed. Except as specifically set forth in this Amendment, the Easement
Deed remains unchanged and in full force and effect. This Amendment shall hereafter be
interpreted for all purposes as part of the Easement Deed.
5. Counterparts. This Amendment may be executed in counterparts, which when taken together,
shall constitute the entire agreement of the parties.
[signature pages follow]
EXECTUED, by the parties hereto on the day and date first above written.
OWNER:
EW RIVERFRONT LOTS DEVELOPMENT, LLC,
a Delaware limited liability company
By:________________________________
Name: _____________________________
Title: ______________________________
STATE OF )
) ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this _____ day of , 2021 , by
_________________as ___________________ of EW RIVERFRONT LOTS DEVELOPMENT, LLC, a
Delaware limited liability company.
Witness my hand and official seal.
My commission expires: ________________
(SEAL)
______________________________
Notary Public
TOWN:
TOWN OF AVON, COLORADO,
a Colorado home rule municipal corporation
By:________________________________
Sarah Smith Hymes, Mayor
ATTEST:
____________________________________
Brenda Torres, Town Clerk
STATE OF )
) ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this _____ day of , 2021,
by Sarah Smith Hymes as Mayor and Brenda Torres as Town Clerk of the Town of Avon, Colorado, a
Colorado home rule municipal corporation.
Witness my hand and official seal.
My commission expires: ________________
(SEAL)
______________________________
Notary Public
EXHIBIT A
[LEGAL DESCRIPTION AND EXHIBIT DRAWING TO BE
PROVIDED BY STAMPED COLORADO ENGINEER BEFORE
EXECUTION AND RECORDING]
Attachment B
Attachment B
Attachment B
Attachment B
Attachment B
Attachment B
970-748-4045 jhildreth@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: Eva Wilson, Mobility Director
RE: Notice of Award – US6 Mobility Improvement:
Task Order 1, Preliminary Engineering
DATE: November 4, 2021
SUMMARY: Authorize Staff to issue Notice of Award for US6 Mobility Improvement Project – Task Order 1.
Preliminary Engineering as approved in the Town of Avon 2022 Capital Projects Fund.
DISCUSSION: The project will provide Preliminary Engineering and concept analysis for the US6 Mobility
Improvements project. The project received a $2M CDOT Revitalizing Main Street grant and a $200K
contribution from Eagle County. The goal of the project is to slow prevailing speed on US6 and install 3
pedestrian crossings as shown on the project site below.
Project Site:
Per Federal guidelines, Staff issued a Request for Statements of Qualification (RFQ) for an On -Call Traffic
Engineering Company on Bidnet.com. We received 5 Statements and “Stolfus and Associates” was
selected based on their experience, expertise, and local knowledge.
Task Order 1. Preliminary Engineering Schedule: The proposed work, as described in the attached
proposal, is to begin immediately with land survey. The estimated date of completion for Task Order 1 is
March 2022. The design completion date will be dependent on the final design concept, and findings
pertaining to ROW, Utilities, Drainage, and Environmental Clearance.
FINANCIAL CONSIDERATIONS: US6 Mobility Improvement Project, Task Order 1. Preliminary
Engineering will be funded with the Town’s Roads and Streets Capital Projects Fund.
Page 2 of 2
Project cost estimate:
Available Funds Budget $2,500,000
Task Order 1: Preliminary Engineering (30% Design) 124,548
Design and Final Construction Plans TBD
Construction Cost TBD
Current Total: $124,548
RECOMMENDATION: Staff requests Council authorization to award the US 6 Mobility Improvement
Project: Task Order 1. Preliminary Engineering to Stolfus and Associates in the amount of $124,548.
PROPOSED MOTION: Motion to authorize the issuance of Notice of Award for the US 6 Mobility
Improvement Project: Task Order 1. Preliminary Engineering to Stolfus and Associates in the amount of
$124,548 as approved by the Town of Avon Capital Projects Fund.
Thank you, Eva
Attachment A: Stolfus and Associates Proposal.
5690 DTC Boulevard, Suite 330W
Greenwood Village, CO 80111
phone:303-221-2330 • fax: 303-221-2331
www.stolfusandassociates.com
November 3, 2021
Eva Wilson, PE, PTOE
Mobility Director
Town of Avon
EWilson@Avon.org
Dear Eva:
Please find below a proposed Scope of Services for Stolfus & Associates, Inc. (Stolfus) to conduct preliminary
engineering for a roundabout at US 6 and Stone Bridge Road and for three separate pedestrian crossings to
serve adjacent bus stops at River Edge Crossing, Eaglebend Crossing, and Mountain Stream Crossing. It is our
understanding that a mini-roundabout is desired at Stone Bridge Road. This scope of services will include traffic
and conceptual design analysis to confirm that a mini-roundabout is appropriate for the site and required design
criteria for the both the Town and CDOT. The pedestrian crossings are anticipated to include a median refuge,
ADA compliant sidewalk and curb ramp improvements to provide connectivity from the bus stops to the crossing,
and RRFB installations.
It is our understanding the project is funded through a Revitalizing Main Streets grant administered by CDOT and
will follow the CDOT Local Agency process. In addition, the project is located on a US Highway, so CDOT design
standards will apply. Compliance with CDOT Local Agency process, CDOT standards, and coordination with
CDOT staff is included in the scope of services.
The purpose of the preliminary engineering phase is to confirm layout of the proposed improvements, identify
potential impacts and required design elements, and update conceptual costs, as needed. Detailed design for
SUE, Utility Coordination, Drainage, Water Quality, Geotechnical, Pavement Design, Structures, SWMP,
Environmental, ROW, and Lighting is not included in this scope of services and will be incorporated as needed in
the second phase of the project for final design.
SCOPE OF SERVICES
The anticipated scope of services and deliverables for this project include:
1. Traffic Analysis and Conceptual Options for the Stone Bridge Roundabout
a. Traffic Memo summarizing roundabout operations
b. Exhibits for a mini-roundabout option
2. Survey and Existing ROW Verification
3. Preliminary Engineering
a. Preliminary (30%) Engineering Plans for the roundabout and 3 pedestrian crossings
b. Conduct a Preliminary Engineering Review meeting with CDOT (virtual)
4. Public Involvement Support
a. Exhibits for Town Staff to conduct public involvement activities
ELEMENTS OF THE SCOPE OF SERVICES
A. PROJECT MANAGEMENT
Stolfus will review and process invoices and provide other project administration/ management services
(coordination and product review) throughout the duration of the project. Stolfus will be responsible for day-to-day
management and coordination of the work elements. Monthly schedule, budget and project status reports will be
included in the invoices.
Eva Wilson, PE, PTOE
November 3, 2021
Page 2
Stolfus will create and maintain a project design schedule. The schedule will be updated as necessary during the
design process. Stolfus will notify the Town when tasks are falling behind schedule.
The following project team meetings are included in the scope of work:
• 1 – Kick-off/CDOT Scoping Meeting (virtual)
• 2 – Preliminary engineering progress meetings (virtual) (1- review concept design/traffic analysis, 2-
discuss other design issues)
• 1 – Preliminary Engineering review meeting (virtual)
Stolfus will be responsible for scheduling the meetings, preparing meeting exhibits, and participating in the
meetings. Meeting notes will be generated and distributed to the meeting attendees by Stolfus.
B. TRAFFIC ANALYSIS AND CONCEPT PHASE
Stolfus will collect traffic data and existing conditions. A peak hour turning movement count at the US 6 and Stone
Bridge Road intersection will be collected on a week day during the middle of the week. A site visit will confirm
existing lane and traffic control configurations at the Stone Bridge Road intersection and the three pedestrian crossing
locations, as well as potential constraints including ROW and utilities.
Traffic projections will be developed for a 20-year planning period using CDOT growth rates and any available
development information provided by the Town. Based on the data collected and the projections developed, an
operational analysis will be conducted using Rodel and HCM. SIDRA may be used for the purposes of verifying and
testing the sensitivity of the results. A level of service (LOS) and capacity analysis for AM and PM peak hour
conditions will be included. The analysis will provide the basis for the development of roundabout lane
configuration and horizontal design recommendations within available constraints. The analysis will provide an
understanding of the expected operational capacity based on the geometric design, to include: LOS, Delay, and
Queuing for the main street and minor street, overall intersection, and intersection approaches. LOS, delay, and
queuing analysis will be done for the existing condition and future twenty (20) year scenario. Based on the results
of the operational analysis, Stolfus will advise on a lane configuration to address traffic operations in the build-
year and the 20-yr design year. A memo will be prepared documenting the findings and recommendations.
Based on the traffic recommendations, a set of design criteria for a roundabout at this location will be developed and
submitted for review and concurrence. It is assumed that the design vehicle for turning movements will be a SU
vehicle given the residential uses off Stone Bridge Road. The design vehicle for through movements along US 6
will be a passenger vehicle for a mini-roundabout with accommodations for a WB-67 over the central island.
Stolfus will prepare a conceptual design accommodating 20-year design volumes, assumed to be a mini-
roundabout. Stolfus will look to apply current best practices in roundabout design. Plan development will be
based on site conditions, AASHTO, ITE, NCHRP Report 672, and MUTCD guidance, CDOT standards, and
engineering judgment. Conceptual design will only include horizontal layouts. Turning movements will be
investigated. Exhibits for the concept will be prepared on 11X17 and will be conceptual in nature, not developed
for construction. A review meeting will be held with the Town and CDOT to confirm the concept and to obtain
authorization to proceed with the preliminary engineering phase.
C. PRELIMINARY ENGINEERING
Based on the conceptual design developed in Item B, horizontal and vertical control for the Stone Bridge
roundabout will be prepared. Up to 9 horizontal and vertical alignments are anticipated, including intersection
return and panline profiles along the curb lines. Side slopes are anticipated to be accomplished through
maximum 3:1 slopes. If 3:1 slopes cannot be achieved without impacting adjacent residential properties and/or
the Eagle River, walls will be identified and general height expectations will be defined. Structural design is not
included in this scope of work and will be included in a subsequent task order, if those services prove necessary.
The roundabout will be designed following the recommendations provided in the conceptual design. Stolfus will
reference NCHRP Report 672 – Roundabouts: An Informational Guide (Second Edition) for roundabout design
and best practices. It is assumed that sidewalk will be proposed on the south side of the roundabout. Tying in
existing pedestrian and bicycle paths at the roundabout will be defined and horizontal layouts for curb ramps will
be provided, as appropriate. Design models will be prepared to develop an initial 30%-level limits of disturbance
Eva Wilson, PE, PTOE
November 3, 2021
Page 3
(toes of slope) and identify right-of-way (ROW) needs for the project. Guardrail length of need and design will be
evaluated and incorporated into the design, as appropriate. Construction phasing is not included in this scope of
services.
For the three pedestrian crossings, Stolfus will evaluate an appropriate location for the pedestrian crossing as it
relates to adjacent access points, bus stops, existing topography, and RRFB location guidance. A median refuge,
curb ramps, and sidewalk connections between the bus stops and the crossing will be designed. In order to
develop the median refuge, Stolfus will evaluate lane transitions and roadway cross-section including shoulder
widths to develop the needed width for the median. If shoulder widths must be reduced to accommodate the
median, coordination with CDOT will be conducted to confirm that shoulder widening will not be required. A
signing and striping plan with RRFB design will be developed. Vertical design to identify limits of disturbance
(toes of slope) for sidewalk construction and/or shoulder widening will be conducted. Vertical impacts of the
median will be evaluated to ensure positive drainage. Horizontal layouts of curb ramp will be included, but vertical
design will not be developed.
D. PRELIMINARY ENGINEERING (FIR) PLANS
Stolfus will prepare project documentation including development of preliminary FIR plans and an opinion of
probable cost. A CDOT Form 463 (Design Data) will be prepared and submitted to CDOT. Stolfus will provide
QA/QC review for the project. We will also provide technical support throughout the project in an advisory
capacity. Our review efforts will confirm appropriateness of methodologies used, accuracy of documents,
reasonableness of conclusions, document completeness, and overall clarity.
The Preliminary (30%) FIR Submittal will include:
- Title Sheet, Standard Plans List, General Notes, Typical Sections, Survey Control Diagram, Geometric
Control Plans, Roadway Plans, Roadway Profiles, Signing and Striping Plans.
Tabulations, cross-sections, and specifications are excluded from this scope of services.
E. TOWN OF AVON AND CDOT PLAN REVIEW
Stolfus will submit plans to the Town and CDOT for formal review at 30% completion level. Reviews are
approximately two (2) weeks. A formal FIR meeting will be held with the Town and CDOT to review the plans.
Comments will be summarized and a response matrix will be prepared for scoping the next phase.
F. DESIGN STANDARDS
Drawings and designs will be in accordance with the Section 7.32 Engineering Improvement Standards of the
Town’s Municipal Code, CDOT Roadway Design Guide, NCHRP Report 672- Roundabouts: An Informational
Guide; MUTCD, CDOT M&S Standards, CDOT Standard Specification for Road and Bridge Construction and
other standards incorporated by reference.
G. FIELD SURVEYS
As subconsultant to Stolfus, Farnsworth will complete the following:
Conduct a Pre-Survey conference with the Town and CDOT prior to beginning work.
Control Survey/Diagram
• Establish horizontal and vertical survey control for the site based on existing control points and
benchmarks. The coordinate system will be a NAD83 Colorado State Plane Central Zone modified to
ground coordinates. Vertical Datum will be NAVD88.
• Establish permanent project specific inter-visible control points. Control points will be tied to all nearby
recovered section corners and quarter section corners.
• Prepare a survey control diagram with point tabulation containing horizontal coordinates, elevations,
monument descriptions, datums used, benchmark statement and conversion factors.
Topographic Survey
Eva Wilson, PE, PTOE
November 3, 2021
Page 4
• Field survey to map all existing site conditions including but not limited to pavements, curb and gutter,
curb ramps, curb islands, medians, and above ground utilities such as overhead poles, above ground
boxes and manhole lids.
• Request utility locates and field survey to locate utility markings within the survey limits.
• As-built survey of existing sanitary and storm structures and inverts within the survey limits is not a part of
this proposal. Only manhole lids will be located with no designation to type.
• Prepare a topographic base map containing all points, break lines, planimetrics, 1’ contours and DTM.
• Conduct an existing ROW verification survey and provide existing ROW linework.
• Survey limits are defined in the attached .kmz file.
H. RIGHT OF WAY
Per Item G, existing ROW verification survey will be conducted by Farnsworth. Approximate permanent and
temporary impacts to ROW will be defined, as needed, as part of preliminary design for each site. Design efforts
will look to eliminate or minimize ROW needs. Right-of-way plans, exhibits, and legal descriptions are excluded
from the scope of services.
I. UTILITIES
Farnsworth will arrange to have existing utilities marked and will survey the resulting marks. SUE and utility
coordination is excluded from the scope of services for this task order. If necessary, these services will be
provided in a subsequent task order. Based on utility locates, potential utility conflict and requirements for SUE
will be identified for the second phase of the project for final design.
J. DRAINAGE AND WATER QUALITY
The scope of services for this task order does not include detailed drainage and water quality design. These
services will be provided in a subsequent task order. Roadway design will consider drainage patterns and look to
generally maintain drainage patterns and/or identify low points and modification to drainage patterns that need to
be addressed during final design. Stormwater management plan will not be developed with this phase of the
project. It is anticipated that drainage design, water quality design, SWMP, and a drainage report will be required
by CDOT for final design.
K. CONTRACT TIME
Stolfus will complete the scope of services within six months from receipt of notice to proceed, including FIR
review by the Town and CDOT and FIR meeting. Weather delays for survey could impact the schedule.
L. DESIGN SUPPORT DURING CONSTRUCTION
Since this scope only covers preliminary engineering, this scope of services excludes final design, CDOT
clearances, advertisement, and design services during construction.
M. PUBLIC INVOLVEMENT SUPPORT
Stolfus will prepare an exhibit for each site (up to 4), as well as up to 3 other exhibits for items like project goals,
schedule, and overview for the purposes of reviewing the project with the public. Other materials including a sign-
in sheet, comment sheet, and FAQ will also be prepared. The Town will organize and conduct a public meeting to
inform the public of the proposed improvements and gather feedback. Stolfus staff will not attend the meeting. If
desired, this can be added to our scope of services at our current hourly rates.
DELIVERABLES
Deliverables expected for this project include meeting notes; traffic counts; traffic memo; topographic survey;
design calculations; roundabout concept exhibit, Preliminary (30%) plans; quantities and opinion of probable cost;
and comment response matrix; in electronic format.
Eva Wilson, PE, PTOE
November 3, 2021
Page 5
FEE
Stolfus and its subconsultants will perform these engineering services for a total fee of $124,548. We appreciate
the opportunity to work with the Town of Avon and would be happy to answer any questions you have on this
Scope of Services.
Sincerely,
STOLFUS & ASSOCIATES, INC.
Matthew J Brown, PE, PTOE
Senior Transportation Engineer
IDTask Task Name Duration Start Finish1NTP0 daysMon 11/8/21Mon 11/8/212CDOT Scoping Meetin0 daysTue 11/16/21Tue 11/16/213Data Collection/Traffic 25 daysMon 11/8/21Tue 12/14/214Survey (includes permits, PTE, CDOT PreSurvey Conference)25 daysMon 11/8/21Tue 12/14/215Traffic Counts5 daysMon 11/15/2Fri 11/19/216Traffic Analysis15 daysMon 11/22/2Tue 12/14/217Preliminary Design56 daysWed 12/15/2Mon 3/7/228Preliminary Roadway/Traffic (3 crossings)20 daysWed 12/15/21Fri 1/14/229Preliminary Roadway/Traffic (roundabout)20 daysWed 12/15/21Fri 1/14/2210FIR Plans15 daysMon 1/17/22Fri 2/4/2211FIR QC10 daysMon 2/7/22Fri 2/18/2212FIR Submittal0 daysFri 2/18/22Fri 2/18/2213FIR Review10 daysMon 2/21/22Fri 3/4/2214FIR Meeting0 daysMon 3/7/22Mon 3/7/2215FOR Scoping13 daysMon 2/21/22Wed 3/9/2216FOR NTP0 daysWed 3/9/22Wed 3/9/2217Final Design76 daysThu 3/10/22Fri 6/24/2218Environmental Investigation60 daysThu 3/10/22Thu 6/2/2219Geotech Investigat30 daysThu 3/10/22Wed 4/20/2220Structure Selection20 daysThu 4/7/22Wed 5/4/2221Structure Design15 daysThu 5/5/22Wed 5/25/2222Final Roadway/Traffic35 daysThu 3/10/22Wed 4/27/2223Confirm ROW Need0 daysWed 4/13/22Wed 4/13/2224Drainage Design45 daysThu 3/10/22Wed 5/11/2225Lighting Design30 daysThu 3/31/22Wed 5/11/2226SUE QL‐B and QL‐A30 daysThu 3/31/22Wed 5/11/2227Incorporate SUE Data into Design10 daysThu 5/12/22Wed 5/25/2228FOR Plan Productio20 daysThu 4/28/22Wed 5/25/2229Specifications10 daysThu 5/12/22Wed 5/25/2230FOR QC10 daysThu 5/26/22Thu 6/9/2211/811/162/183/73/94/13SeptemberOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecemberJanuaryFTaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressPage 1Project: stone bridge scheduleDate: Thu 10/28/21
IDTask Task Name Duration Start Finish31FOR Submittal0 daysThu 6/9/22Thu 6/9/2232FOR Review10 daysFri 6/10/22Thu 6/23/2233FOR Meeting0 daysFri 6/24/22Fri 6/24/2234PS&E Plans20 daysMon 6/27/22Mon 7/25/2235ROW, if needed180 daysThu 4/14/22Mon 12/26/236ROW Plans30 daysThu 4/14/22Wed 5/25/2237ROWPR0 daysFri 6/10/22Fri 6/10/2238ROW Plan Revision10 daysFri 6/10/22Thu 6/23/2239ROW Plan Approva10 daysFri 6/24/22Fri 7/8/2240ROW Acquisition120 daysMon 7/11/22Mon 12/26/26/96/246/10SeptemberOctoberNovemberDecemberJanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecemberJanuaryFTaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressPage 2Project: stone bridge scheduleDate: Thu 10/28/21
AVON REGULAR MEETING MINUTES
TUESDAY OCTOBER 26, 2021
SETUP AS A VIRTUAL ONLY MEETING AS TOWN HALL IS OCCUPIED AS A VOTING CENTER
1. CALL TO ORDER AND ROLL CALL
Video Start Time: 00:00:01
The meeting was hosted in a Virtual format via Zoom.us. Mayor Smith Hymes called the Council regular
meeting to order at 5:00 p.m. A roll call was taken, and Council members present were Amy Phillips,
Scott Prince, Lindsay Hardy, Tamra Underwood, RJ Andrade, and Chico Thuon. Also present were Town
Engineer Justin Hildreth, Human Resources Director Lance Richards, Assistant Town Manager and
Finance Director Scott Wright, Interim Recreation Director Michael Labagh, Chief of Police Greg Daly,
Interim Town Attorney Karl Hanlon, Town Manager Eric Heil, General Government Manager Ineke de
Jong, and Town Clerk Brenda Torres.
2. APPROVAL OF AGENDA
Video Start Time: 00:00:51
Mayor Smith Hymes pointed out that for agenda item 5.1 Officer Davidson will not be present and will
not be sworn in this evening. There were no changes made to the agenda.
Mayor Pro Tem Phillips moved to approve the agenda as presented. Councilor Hardy seconded the
motion and the motion passed with a vote of 7 to 0.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
Video Start Time: 00:01:58
No conflicts of interest were disclosed.
4. PUBLIC COMMENT
Video Start Time: 00:02:21
Mayor Smith Hymes explained to the public how to participate via video/audio, via telephone, or via
email for public comments.
No public comments were made.
Mayor Smith Hymes said Council would give the public another opportunity after agenda item 5.1 for
anyone who was unable to get in virtually at 5:00 p.m.
5. BUSINESS ITEMS
5.1. SWEARING IN OF OFFICER MICHAEL DAVIDSON. PROMOTIONAL BADGE PINNING FOR MASTER SERGEANT KEN
DAMMEN. PRESENTATION OF CHIEFS APPRECIATION CERTIFICATES TO BUSINESS SPONSORS OF NATIONAL NIGHT OUT
2021 AND RETIREMENT PROCLAMATION FOR MASTER POLICE OFFICER MIKE LUNDBLADE (CHIEF OF POLICE GREG
DALY)
Video Start Time: 00:03:44
Mayor Smith Hymes presided the swearing-in and the promotional Badge Pinning for Master
Sergeant Ken Dammen. Town Clerk Brenda Torres performed the Oath of Office. Chief Daly then
presented the Chief’s Appreciation Certificates to business sponsors of National Night Out 2021.
AVON REGULAR MEETING MINUTES
TUESDAY OCTOBER 26, 2021
SETUP AS A VIRTUAL ONLY MEETING AS TOWN HALL IS OCCUPIED AS A VOTING CENTER
Mayor Smith Hymes read the proclamation for Master Police Officer Michael Lundblade and thanked
him for his 22 years of service to the Avon Police Department. He could not attend this evening, but
his photo was displayed on the screen.
PUBLIC COMMENT
Video Start Time: 00:20:30
Mayor Pro Tem Phillips called one more time for public comments and Kathy Ryan commented on the
chances to get another mudslide in Avon and expressed there is an opportunity to apply for a grant to
assist with mudslide mitigation and she encouraged the Town to apply for this.
Anna Menz, an Edwards resident, commented. She asked if the plans for the restrooms, parking and
green space are finalized or if there are opportunities for another use of the old Town Hall land.
5.2. PUBLIC HEARING: PROPOSED 2022 BUDGET (FINANCE DIRECTOR SCOTT WRIGHT)
Video Start Time: 00:30:02
Finance Director Scott Wright presented the proposed 2022 budget and the highlights in his
memo and said there is an option to have another budget retreat on Friday October 29 th if
Council feels like more discussion is needed . Town Manager Eric Heil said there will be a few
changes to this budget before it gets presented again on the November 9th meeting which
includes training and salary budget increases so the Town can stay competitive. He also asked
Council to clarify the direction on fireworks for Salute in 2022 as it was not clear after the last
meeting where this item was discussed during the joint CASE/Council work session.
Councilor Andrade expressed he favors cancelling the fireworks asap and s earch for other
options . Councilor Thuon did not favor cancelling fireworks in 2022, but maybe in future years.
Mayor Smith Hymes and Councilor Hardy could see both sides of cancelling or not cancelling
the fireworks. Councilor Hardy expressed a concern with events going up by almost $400 ,000
and asked to see a detailed breakdown of the increase. Councilor Prince commented on the
revenue projections. Councilor Hardy commented on the adult programs versus fitness
programs at the rec reation center and encouraged the Town and Council to increase the budget
to support the underserved yout h, primarily from low -income families. Interim Recreation
Department Director Michael Labagh joined and explained the different programs offered.
Councilor Underwood said her takeaway on the outcome was asking the CASE committee to
consider moving away from fireworks in future years, not per se 2022 and that the Town should
continue to budget at fireworks levels or more in the future. She expressed this is not a budget
decision but an environmental decision and mentioned the drone show option . Mayor Pro Tem
Phillips expressed she agreed to ask CASE to study fireworks alternatives for future but is not
ready to pull the plug in 2022.
Mayor Smith Hym es, Councilor Underwood and Mayor Pro Tem Phillips all expressed they
would like to keep the budget retreat on Friday to ask further questions. Councilor Andrade and
Councilor Thuon wanted to keep their budget comments/questions for Friday's retreat.
AVON REGULAR MEETING MINUTES
TUESDAY OCTOBER 26, 2021
SETUP AS A VIRTUAL ONLY MEETING AS TOWN HALL IS OCCUPIED AS A VOTING CENTER
Mayor Smith Hymes urged her fellow Council ors to consider using the old fire station as there
is a critical need for transit drivers and suggested a community space for gatherings in the
ground level. She mentioned there was a great no -frills example in Park City , where she
attended last week , and it was a great space for people to gather . She said t he art guild, seniors
and neighbors all need an indoor space to meet and the Town has this functional building in a
prime location . Councilor Thuon, Councilor Underwood, Councilor Hardy, and Councilor Prince
were on board with her suggestion. Councilor Andrade questioned the roof situation. Council
direction to staff was to explore this further as there is a clear interest.
Mayor Smith Hymes called for public comments and Anna Menz, an Edwards resident,
commented. She said she has many ideas for use of the bottom level space and would love the
opportunity to present her ideas for Council consideration .
Mayor Smith Hymes closed the public hearing and said Council will continue this discussion on
Friday at the budget retreat.
5.3. P UBLIC HEARING: SECOND READING OF ORDINANCE NO. 21-11 ADOPTING SHORT-TERM RENTAL TAX
REGULATIONS (ASSISTANT TOWN MANAGER AND FINANCE DIRECTOR SCOTT WRIGHT)
Video Start Time: 01:26:35
Finance Director Scott Wright presented second reading of the STR ordinance and explained to
Council this was continued to give the new Interim Town Attorney an opportunity to review the
details.
Councilor Underwood asked Finance Director Scott Wright to clarify how collection of
accommodation tax for Online Travel Companies (OTC) would work and how the sales tax of
Amazon and Wayfair is different than the accommodation and STR tax .
Mayor Smith Hymes called for public comments and no public comments were made.
Councilor Underwood moved to approve on Second Reading Ordinance 21-11 Amending Chapter 3
of the Avon Municipal Code by the addition of a new Chapter 3.29 implementing voter approval by
the Town of Avon electorate of the Community Housing Short-term Rental Tax. Councilor Prince
seconded the motion and the motion passed with a vote of 7 to 0.
5.4. APPROVAL OF FRONTGATE CONDOMINIUMS AND TOWNHOMES DEVELOPMENT AGREEMENT (TOWN MANAGER
ERIC HEIL)
Video Start Time: 01:42:55
Mayor Smith Hymes thanked Councilor Underwood for her diligent review and all her comments
and feedback on this item provided to staff offline prior to this meeting and all the extra work
she put in. Town Manager Eric Heil introduced the topic as Planning Director Matt Pielsticker
was not present. Graham Frank, Chief Real Estate De velopment Officer with Breckenridge Grand
Vacations, virtually joined the meeting and answered questions from Council.
AVON REGULAR MEETING MINUTES
TUESDAY OCTOBER 26, 2021
SETUP AS A VIRTUAL ONLY MEETING AS TOWN HALL IS OCCUPIED AS A VOTING CENTER
Mayor Pro Tem Phillips asked for the HOA declarations to not be silent on supporting deed
restricted housing.
Mayor Smith Hymes called for public comments and no public comments were made.
Mayor Pro Tem Phillips moved to approve the Development Agreement amendments for
Frontgate Avon Condominiums and Townhomes . Councilor Prince asked her if any additions.
She then amended her motion to approve the Development Agreement amendments for
Frontgate Avon Condominiums and Townhomes with the addition that Article X will include
definitions and permissions for deed restricted programs, similar to Mi Casa , upon approval in
the near future . Councilor Prince seconded the motion and the motion passed with a vote of 7
to 0.
5.5. APPROVING ARCHITECTURAL AND ENGINEERING PROFESSIONAL SERVICE AGREEMENT FOR 2757 DESIGN CO.
TO COMPLETE DESIGN PLANS FOR SWIFT GULCH HOUSING P ROJECT (PLANNING DIRECTOR MATT PIELSTICKER)
Video Start Time: 01:57:52
Town Manager Eric Heil presented this topic as Planning Director Matt Pielsticker was not
present and he asked to bring in Patrick Rawley and Erica Golden. Town Manager Eric Heil
explained there were 11 proposals after the RFP and there were 4 interviews with firms. The
committee decided that 2757 Design Co. was the preferred firm to take on this project. He
mentioned Councilor Hardy had expressed interest in participating in the design process and
invited one more Council member who would like to participate in these meetings to join. He
will ask Planning Director Matt Pielsticker to extend the invitation to one or two members of
the Planning Commission as well.
Mayor Smith Hymes called for public comments and no public comments were made .
Mayor Pro Tem Phillips asked if Councilor Andrade could volunteer his time to give his input
based on his experience and connection with local workers.
Councilor Underwood moved to approve the Professional Service Agreement for 2757 Design
Co. to complete Architectural, Engineering, and Cost Estimating services for the Swift Gulch
Housing Project. Mayor Pro Tem Phillips seconded the motion and the motion passed with a
vote of 7 to 0.
5.6. PUBLIC HEARING: SECOND READING ORDINANCE 21-13 ADOPTING AVON COMMUNITY HOUSING PLAN UPDATE
(PLANNING DIRECTOR MATT PIELSTICKER)
Video Start Time: 02:11:33
Town Manager Eric Heil presented this topic as Planning Director Matt Pielsticker was not
present. Councilor Andrade pointed out an error in the median unit price which matched the
median condominium price but the overall must be higher than that after considering
townhomes, single -family homes are other unit types. Town Manager Eric Heil will confirm this
number with Planning Director Matt Pielsticker .
AVON REGULAR MEETING MINUTES
TUESDAY OCTOBER 26, 2021
SETUP AS A VIRTUAL ONLY MEETING AS TOWN HALL IS OCCUPIED AS A VOTING CENTER
Mayor Smith Hymes called for public comments and no public comments were made .
Mayor Pro Tem Phillips moved to approve on Second Reading Ordinance 21 -13 Adopting Avon
Community Housing Plan Update with the correction regarding the median price on all housing
units. Councilor Hardy seconded th e motion and the motion passed with a vote of 7 to 0.
5.7. PUBLIC HEARING: SECOND READING ORDINANCE 21-12 DEPARTMENT CONSOLIDATION (TOWN MANAGER ERIC HEIL)
Video Start Time: 0 2:15:52
Town Manager Eric Heil mentioned there was a comparison made to other towns and talked
about the recruitment process of a P ublic Works Director.
Councilor Underwood asked the lines in the organization chart for General Government on
Phase II to be corrected , not in the memo presented , but in the real publication.
Mayor Smith Hymes called for public comments and no public comments were made.
Councilor Underwood moved to approve on Second Reading Ordinance No. 21-12 Amending
Avon Municipal Code Section 2.02.010 – Departments Enumerated. Councilor Hardy seconded
the motion and the motion passed with a vote of 7 to 0.
5.8. WORK SESSION: IDLING (GENERAL GOVERNMENT INTERN EMILY MYLER)
Video Start Time: 0 2:20:35
General Government Intern Emily Myler joined the meeting and highlighted the main points in
her memo. Mayor Smith Hymes mentioned that the Town of Minturn and Eagle County have an
idling o rdinance in place. General Government Intern Emily Myler said she talked to someone
in Minturn today and this person thought they are enforcing the State’s ordinance, but she will
do more research on that . She also said the research she did underlined the importance of
preventing idling and the real impacts to the environ ment.
Mayor Smith Hymes said that education is the first step, so people understand the impacts.
Town Manager Eric Heil explained this is brought as a work session so Council can decide if staff
should continue to research, craft, and present an ordinance , consistent to the County and the
Town of Vail. Councilor Prince asked staff to look at an idling policy for Town staff as a first step.
Councilor Underwood would also like to start with a tidy internal policy , good housekeeping
and sort out what rules apply to the Police and Mobility Departments. She said step two would
be to educate the public and step three would be to then potentially pass an ordinance. She
believes a lot of people will comply after being educated. Mayor Pro Tem Phillips, Councilor
Andrade, and Councilor Hardy all agreed with Councilor Underwood.
Council direction is for staff to do some research on what the County and the Town of Vail are
doing, how the Town can partner with them and with Walking Mountains, clarify the Town’s in-
house rules, and then potentially craft an ordinance down the road. Councilor Underwood
asked where in the 2022 departmental goals will this be presented. Town Manager Eric Heil said
probably with the Fleet Department but he will discuss this with the Leadership Team
AVON REGULAR MEETING MINUTES
TUESDAY OCTOBER 26, 2021
SETUP AS A VIRTUAL ONLY MEETING AS TOWN HALL IS OCCUPIED AS A VOTING CENTER
tomorrow.
6. MINUTES
6.1. APPROVAL OF OCTOBER 12, 2021 REGULAR COUNCIL MEETING MINUTES (TOWN CLERK BRENDA TORRES)
Video Start Time: 02:40:27
Councilor Underwood moved to approve the minutes from the October 12th regular meeting as
presented. Mayor Pro Tem Phillips seconded the motion and the motion passed with a vote of 6 to
0. Councilor Thuon was away from his screen and did not vote.
7. WRITTEN REPORTS
7.1. MONTHLY FINANCIALS (SENIOR ACCOUNTANT JOEL MCCRACKEN)
7.2. QUARTERLY RETT REPORT (ACCOUNTANT KRISTIN MARTINEZ)
7.3. QUARTERLY UPDATE ON 2021 DEPARTMENT GOALS (TOWN MANAGER ERIC HEIL)
7.4. METCALF RD CULVERT UPDATE (TOWN ENGINEER JUSTIN HILDRETH)
7.5. METCALF ROAD TRANSIT SERVICE ANALYSIS (MOBILITY DIRECTOR EVA WILSON)
7.6. WILDRIDGE/WILDWOOD/MOUNTAIN STAR EMERGENCY NOTIFICATION SYSTEM PLANNING AND JUNE CREEK
EMERGENCY ACCESS UPDATE (PLANNING DIRECTOR MATT PIELSTICKER AND CHIEF OF POLICE GREG DALY)
7.7. 2022 COMMUNITY GRANTS PROGRAM (MARKETING & COMMUNICATIONS MANAGER ELIZABETH WOOD)
7.8. MUD FLOW MITIGATION (TOWN ENGINEER JUSTIN HILDRETH)
8. MAYOR AND COUNCIL COMMENTS & MEETING UPDATES
Video Start Time: 02:41:36
Councilor Andrade commented on the old Town Hall site and asked if the contractors are not working in
that area and if they can tidy up the site as there are broken fences and dust everywhere. Mayor Pro
Tem Phillips urged that the parking for the ski season is needed. Mayor Smith Hymes explained she spoke
with Project Engineer Jim Horsley yesterday and he said the contractors are having trouble finding the
haulers/truckers to come get the concrete and rebar to be recycled.
Councilor Underwood reminded everyone about the elections and the voter services available at Avon
Town Hall. She mentioned the voter’s center schedule and she urged people to please vote and to vote
no on Avon recalls on the back of the ballot.
Councilor Hardy commented on the $0.10 paper bag fee at City Market. She said the Town may not be
collecting all the fees and people may think the fee is still waived due to Covid-19. She said other
communities charge more and Avon should educate the public at checkout about what the funds are
used for. She said someone at the Piedmont Apartments posted a letter on social media that the Town
is banning all holiday lights, this creates a bad relationship and was not the point about the bright lights
affecting the neighbors. Staff contacted the Piedmont to clarify we allow holiday lights and requested
that they clarify that with their residents. Mayor Smith Hymes asked for a correction letter to be send to
all residents. Mayor Pro Tem Phillips said one of the stairwell lights is not protected properly and still
very bright. She asked to post the dark sky ordinance and the holiday lights ordinance for the public and
said a press release to clarify the misinformation may be helpful.
AVON REGULAR MEETING MINUTES
TUESDAY OCTOBER 26, 2021
SETUP AS A VIRTUAL ONLY MEETING AS TOWN HALL IS OCCUPIED AS A VOTING CENTER
Councilor Hardy then wanted to bring up housing and ADU's in Wildridge and the covenants which are
not enforced for other items. She closed her comments saying that the Vail Resorts job fair had very low
numbers of attendees and wondered what ski season will look like with the staff shortage.
Mayor Pro Tem Phillips reported she will attend the ECO Transit board meeting next week and to let her
know if there is anything she needs to bring up. She reported there was a High Five Media board meeting
yesterday and they are exploring ideas to archive meetings for more than 1 year. She reported the new
community producer is doing a great job. She met with the EGE Air Alliance last week and said things are
looking good. She reported the Chicago and Atlanta flights this past summer were both profitable.
Councilor Prince had some questions about the RETT report and asked why the number of exemptions is
lower than historical and he wondered if the RETT Exemption in Mountain Star for $885K was for lot/land
only. He then had a water question which Sarah will inquire about.
Councilor Thuon reminded the public to not let your guard down, we are still in a pandemic. He expressed
to all be vigilant and get the boosters shots. He asked if there is a slowdown in work at the I-70 underpass.
Mayor Smith Hymes reported on some takeaways from last week's CAST meeting in Park City. She said
one of the presenters spoke about "over visitation" and the shift in how they do business, now focusing
on local residents first and visitors second. She said there was a presentation about equity and inclusion.
She said they have a full-time staff member called the "resident advocate" to assist residents as they
work through applications and permits and that there was a historic preservation presentation. She
mentioned she and Town Manager Eric Heil met the new General Manager of the Westin, and they also
met with Mike Imhof from the Vail Valley Foundation and talked about early childhood education interest
on an Avon property. Lastly, she reported she was in the ERWSD meeting and there was a discussion on
the fluoridated water and climate action.
Councilor Underwood thanked Mayor Smith Hymes for always giving her 4000% on energy and passion
to all the work she does for the Town and asked her to clarify what site was she talking about in her
comment above regarding the early childhood education proposal. Mayor Smith Hymes said it is the
school site on the Avon Village at Avon across the Piedmont, potentially. She reminded the public about
the budget retreat on Friday.
9. ADJOURN
There being no further business before Council, Mayor Smith Hymes moved to adjourn the regular
meeting. The time was 8:16 p.m.
AVON REGULAR MEETING MINUTES
TUESDAY OCTOBER 26, 2021
SETUP AS A VIRTUAL ONLY MEETING AS TOWN HALL IS OCCUPIED AS A VOTING CENTER
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The
most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s
office, and the video of the meeting, which is available at www.highfivemedia.org.
RESPECTFULLY SUBMITTED:
Brenda Torres, Town Clerk
APPROVED:
Sarah Smith Hymes ___________________________________
Amy Phillips
Chico Thuon
Scott Prince
Tamra Underwood
Lindsay Hardy
RJ Andrade
AVON BUDGET RETREAT MINUTES
FRIDAY OCTOBER 29, 2021
HOSTED AT AVON TOWN HALL, 100 MIKAELA WAY, AVON CO 81620
1. CALL TO ORDER AND ROLL CALL
The meeting was hosted in person at Avon Town Hall. Mayor Smith Hymes called the budget retreat to
order at 12:00 p.m. Council members present in person were Amy Phillips, Scott Prince, Chico Thuon
Tamra Underwood, and Mayor Sarah Smith Hymes. Councilors Andrade & Hardy were absent. Also
present were Town Manager Eric Heil, Town Attorney Karl Hanlon, Assistant Town Manager and Finance
Director Scott Wright, Finance Manager Amy Greer and General Government Manager Ineke de Jong.
2. BUSINESS ITEMS
5.1. WORK SESSION: 2022 PROPOSED BUDGET
The retreat started at 12:00 p.m.
Councilor Thuon left the meeting at 12:57 p.m.
Councilor Prince left the meeting at 3:23 p.m.
3. Adjourn
There being no further business before Council, Mayor Smith Hymes moved to adjourn. The time
was 4 :05 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy.
RESPECTFULLY SUBMITTED:
Ineke de Jong, General Government Manager
APPROVED:
Sarah Smith Hymes ___________________________________
Amy Phillips
Chico Thuon
Scott Prince
Tamra Underwood
Lindsay Hardy (absent)
RJ Andrade (absent)
970-748-4045 jhildreth@avon.org
TO: Honorable Mayor Smith Hymes and Councilmembers FROM: Justin Hildreth, Town Engineer
RE: November Update on Capital Improvement Program
DATE: November 4, 2021
SUMMARY: This memo provides Town Council an update on the current status of the 2021 Capital
Improvements Program.
RECREATION CENTER PROJECTS
Pool Plastering. The recreation center pools have a coat of plaster that needs to be replaced every 10-
years and was last completed in 2009. The project was successfully completed in October and had a
budget of $215,000. The project was funded with $141,000 from the Equipment Replacement Fund and
the remainder from the Capital Projects Fund.
Jacuzzi Leak Repair. The jacuzzi was closed this summer because the water supply and/or return lines
were leaking approximately 3,000 gallons of water per day. The area around the jacuzzi was excavated
during the October shutdown but the plumbing was not encountered. Additional excavation is required and
was not completed during the October shutdown. Once the full scope of the leaks is determined, a plan to
repair it will be presented to Council.
Concrete Pool Deck and Drain Replacement. Concrete pool deck and trench drain replacement is
needed for both safety and cosmetic purposes. In several areas where settling of the concrete has
Page 2 of 10
occurred, often adjacent to trench drains, a lip of up to ½” is creating a tripping or toe stubbing hazard.
Additionally, The HVAC duct work in the pool area has deteriorated from water exposure and will need to
be replaced. The 2022 Capital Improvements budget includes $50,000 to design the aquatics area repairs.
Locker Room Remodel. The Recreation Center Locker Room Remodel Project generally consisted of
replacement of lockers, shower and restroom partitions, new tile and paint. The new lockers are made of
phenolic resin, will be more durable than the previous lockers, and have a 10-year warranty. The old
shower and restroom partitions and some of the old lockers were donated to Riverside Educational Center
in Grand Junction, Colorado. The remaining old lockers were donated to Habitat for Humanity in Glenwood
Springs. The remodel project was completed November 1st and is now open to the public. The project
was completed within the $283,377 project budget.
Completed Locker Room Remodel
Heating and Air Condition Building Automation System Upgrades. The existing Recreation Center
Heating and Air Condition (HVAC) Building Automation System (BAS) is over 10-years old and is no longer
supported. Also, the BAS no long communicates with equipment in the facility thus reducing its efficiency.
The project will replace the BAS with a similar system utilized in Town Hall and the Public Safety Facility.
The project includes repairs to the HVAC equipment communication network and potential energy
efficiency benefits. A local engineering firm is in the process of assessing the condition of the HVAC
system and existing equipment and a final report will be completed by 2022. The project budget is
$250,000 and construction will occur in 2022.
Page 3 of 10
HARRY A. NOTTINGHAM PARK PROJECTS
Harry A. Nottingham Park West Landscape Improvements Project. The project started on April 1st and
is mostly complete except for the stone seats and punch list items. The project expenses are within the
$318,000 budget.
Project highlights include the following:
• Update of the landscaping around the tennis and basketball courts
• Replacement of the softball field with a multi-purpose athletic field
• Addition of a seating and picnic area east of the parking lot
• Upgrade to the parking lot entrance landscaping
• Installation of an entry monument sign to match those at other park entrances
• Construction of three public sculpture foundations
• Conversion of irrigation system water source from potable to non-potable, saving the Town water
fees and energy
West Harry A. Nottingham Park Landscaping
Page 4 of 10
Harry A. Nottingham Park West Courts Resurfacing Project. The 2022 CIP budget includes
$1,057,000 to resurface the pickleball, tennis and basketball courts in Harry A. Nottingham Park because of
extensive cracking. The courts are 28-years old and past their useful life. We are currently designing the
project and plan to bid it out in November and take the Notice of Award to Council on January 11.
We contacted Eagle Vail, Homestead and Vail who have recently installed courts as well as several
specialized installers for advice. The best long-term investment is to use a post tensioned concrete pad,
which will last 30+ years without significant cracking and provides the best value and safest courts. Staff is
consulting with the Health and Recreation Committee and community partners to determine the final
pickleball/tennis court layout. A final court layout will be brought to Council for approval in January.
Eagle Vail Pickleball Courts
Vail Pickleball Courts
Page 5 of 10
Harry. A. Nottingham Park North Restrooms. Restrooms are proposed near the north parking lot, in the
vicinity of the beach and volleyball courts. The facility is currently envisioned to be of similar size and
design to the Playground Restrooms. Schematic design is complete and currently going through the
Planning and Zoning Commission Design Review Approval Process. The current budget is $50,000 in
2021 and $450,000 in 2022. The project budget is a placeholder since the project has not been fully
designed. Construction is scheduled to start in September 2022, after the summer season.
Rendering of Harry A. Nottingham Park North Restrooms
Harry A. Nottingham Park, East Improvements. The project will redevelop the former Town Hall site.
The project scope includes the following:
• restrooms to serve special events
• plaza
• electrical upgrades
• parking lot reconstruction
• undergrounding powerlines
• sustainable infrastructure including solar panels, green roof and electric vehicle chargers
• seating wall
• picnic area
The project is scheduled to be presented to Council on November 16, 2021 Council meeting. Construction
is currently planned for 2022. The current project budget is $2,800,000.
Page 6 of 10
Rendering of Restrooms at Harry A. Nottingham Park East Improvements
Harry A. Nottingham Park Pavilion Moisture Repair Project. The new moisture proofing system and
concrete topping slab have been installed. The project is complete and the contractor wrapping up punch
list items. Expenses are within the project budget of $425,600.
Former Town Hall Asbestos Removal and Demolition Project. The project includes the following items:
• Relocate electrical utilities from the building to new control panels
• Abatement and disposal of asbestos at hazardous waste landfill in eastern Colorado
• Demolition and removal of structure
• Removal of underground fuel tank near former police entrance
• Grading of site in preparation for future development
The project is expected to be completed the week of November 15th and within the $643,359 project
budget.
Page 7 of 10
STREET IMPROVEMENTS
Metcalf Road Culvert Repair. A 30-Ft long section of a 7-FT diameter culvert underneath Metcalf Road
collapsed in the vicinity of the northern Metcalf Lofts driveway. The culvert is 130-FT-long and is 25-FT
below Metcalf Road. Utilities that serve Wildridge are located above the culvert including water, sewer,
gas, electric, Comcast and Century Link. The combination of pipe depth and the presence of utilities
makes the repair complex and costly. The project was scheduled to be completed this summer, but
additional deterioration of the culvert requires that the damaged portion be replaced. Work is currently
scheduled to be completed in Spring 2022.
Location of Damaged Culvert under Metcalf Road
2021 Proposed Avon Road / I-70 Pedestrian Safety Improvements. The project will improve safety for
bicyclists and pedestrians traveling underneath I-70 at Avon Road. Project highlights include:
• Detaching the sidewalk from Avon Road and rerouting it to the west side of the bridge columns
• Removing concrete paving and replacing it with landscaping and rock
• Constructing snow sheds to prevent snow and ice build-up on the sidewalk
• Adjusting drainage to prevent snow melt from accumulating on the sidewalk
The projects was scheduled to be completed on November 1st but the contractor is currently scheduled to
be completed by November 19th. The project is currently within the approved Project Budget of
$1,051,835.
Page 8 of 10
Avon Rd / I-70 Pedestrian Safety Improvements
Digital Displays
Digital displays were installed on the Union Pacific Bridge facing both directions over Avon Road in
September. They are currently operating and will be used for the winter event season. One additional
display has been purchased and is ready for install. A proposed location is at Swift Gulch Road and
Nottingham Road. The Planning and Zoning Commission recommended that the rail road bridge digital
displays be installed first prior to evaluating additional locations for digital displays.
Graphic Representation of the Digital Display on the Railroad Bridge
Page 9 of 10
Buck Creek Road Repair and Paving Project. Buck Creek Road in the area between the bridges was in
poor condition and required significant repair. The project included asphalt overlay, addition of concrete
curb & gutter, drainage improvements, retaining wall repair and guardrail replacement. Additional work to
mitigate damage caused by the July storm event was also completed by the contractor. The project was
constructed by United Companies and was completed in October. Expenses are within the project budget
of $800,000.
Page 10 of 10
Mikaela Way Paving Project. Mikaela Way and the Town Hall parking lot were paved this fall. The
existing asphalt pavement and sidewalks were over 20-years old and in need of maintenance. The work
included asphalt overlay, concrete repair and Americans with Disabilities Act upgrades. The project was
constructed by 360 Paving LLC and was completed in October. Expenses are within the $400,000 project
budget.
(970) 748-4087 ewood@avon.org
TO: Honorable Mayor Smith Hymes and Council members FROM: Elizabeth Wood, Communications & Marketing Manager
RE: El Puente 102.1 Radio Sponsorship
DATE: October 26, 2021
SUMMARY: In July of 2020, Rocky Mountain Radio Group (RMRG) approached the Town of Avon about
their unique position to launch a new bilingual radio station in Eagle County. The idea of El Puente (The
Bridge) was to reach the LatinX community in the Eagle River Valley. This mission was in direct alignment
with a 2020 Town of Avon Strategic Plan goal of increasing bilingual communication and engagement.
On November 10, 2020, Gary Schwedt, Managing Partner of RMRG and Tony Mauro, Vice President of
Operations presented to Council seeking sponsorship for the launch of the new station. Their presentation
outlined various levels of sponsorship for a bilingual station that provides a wide range of music and
information, including informational shows and content provided by the sponsors. The Avon Town Council
determined that Platinum Sponsorship was a great opportunity to substantially increase Avon’s reach to the
LatinX community for one year. The cost for this annual sponsorship of El Puente was $24,000.
El Puente launched on January 28, 2021. Content from the Town of Avon e-newsletter was repurposed to
provide a wealth of Spanish-language and was updated monthly. Additionally, Spanish-speaking staff were
interviewed by host Pauline Araujo Agoitia throughout the year about current Town topics, including
everything from Avon’s 2021 Town goals to job opportunities, COVID-19 information and special events. In
total, El Puente broadcast 16 sixty-second spots per day and over 100 spots weekly. By the end of 2021,
over 5,000 Spanish-language ads will have run on the station. In addition, the Town of Avon was a morning
show sponsor, with two daily mentions per hour from 6:00 – 9:00 a.m.
The Town anticipates the total spend for 2021 is $22,000 due to the late launch of the station.
Moving forward in 2022, Staff recommends continuing to support El Puente, however rather than a
sponsorship agreement, support will be in alignment with our regular radio advertising spend. This spend is
budgeted for $12,500 annually across multiple stations. We will transition to more interview-style content,
similar to the Straight from the Heart of Avon segments on KZYR as Spanish-speaking staff is available.
Thank you, Liz