TC Minutes 09-24-2021BUDGET RETREATAVON BUDGET RETREAT MINUTES
FRIDAY SEPTEMBER 24, 2021 Avon
HOSTED AT AVON TOWN HALL, 100 MIKAELA WAY, AVON CO 81620 COLORADO
1. CALL TO ORDER AND ROLL CALL
The meeting was hosted in person at Avon Town Hall. Mayor Smith Hymes called the budget retreat to
order at 8:03 a.m. A roll call was taken, and Council members present in person were Amy Phillips, Scott
Prince, Lindsay Hardy, Tamra Underwood, and RJ Andrade. Councilor Chico Thuon was absent from the
roll call. Also present were Director of HR & Risk Management Lance Richards, Town Engineer Justin
Hildreth, Finance Manager Amy Greer, Finance Director Scott Wright, Mobility Director Eva Wilson, Town
Manager Eric Heil, Fleet Manager Craig Wilmers, Planning Director Matt Pielsticker, Chief of Police Greg
Daly, Interim Recreation Director Michael Labagh, and General Government Manager Ineke de Jong.
2. APPROVAL OF AGENDA
There were no changes made to the agenda.
Councilor Underwood moved to approve the agenda as presented. Mayor Pro Tern Phillips seconded the
motion and the motion passed unanimously by those present. Councilor Thuon was absent.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
There were no conflicts of interest disclosed.
4. PUBLIC COMMENT
There were no public comments.
5. BUSINESS ITEMS
5.1. 2022 PROPOSED BUDGET PRESENTATIONS (TOWN STAFF)
Town Manager Eric Heil made opening remarks and explained staff will take Council through their
respective PowerPoint presentations.
Councilor Thuon joined the meeting at 8:08 a.m.
Town Manager Eric Heil presented the proposed 2022 budget for the General Government department.
Finance Manager Amy Greer presented the proposed 2022 budget for the Finance & IT department.
Director of Human Resources & Risk Management Lance Richards presented the proposed 2022 budget
for the Human Resources & Risk department.
Planning Director Matt Pielsticker presented the proposed 2022 budget forthe Community Development
department.
Town Engineer Justin Hildreth presented the proposed 2022 budget for the Engineering & Facilities
department.
Town Manager Eric Heil presented the proposed 2022 budget for the Public Works department.
Mayor Smith Hymes called for a short recess. The time was 10:24 a.m. The meeting reconvened at 10:34
a.m.
AVON BUDGET RETREAT MINUTES
FRIDAY SEPTEMBER 24, 2021 Av o n
HOSTED AT AVON TOWN HALL, 100 MIKAELA WAY, AVON CO 81620 COLORADO
Mobility Director Eva Wilson presented the proposed 2022 budget for the Mobility department.
Fleet Manager Craig Wilmers presented the proposed 2022 budget for the Fleet Maintenance
department and Finance Director Scott Wright followed with information on the Equipment
Replacement Fund.
Interim Recreation Director Michael Labagh presented the proposed 2022 budget for the Recreation
department.
Town Manager Eric Heil presented the proposed 2022 budget for individual funds including the Avon
Urban Renewal Authority Fund, the Community Enhancement Fund, the Water Fund, the Community
Housing Fund, the Energy Offset Fund and the Disposable Paper Bag Fee Fund.
Finance Director Scott Wright then presented a PowerPoint with information on the current debt
including amounts, percentages, and prepayment penalties.
Mayor Smith Hymes called for a lunch recess. The time was 12:11 p.m. The meeting reconvened at 12:45
p.m.
Chief of Police Greg Daly presented the proposed 2022 budget for the Avon Police department.
Finance Director Scott Wright finally presented the projected 2022 revenues.
5.2. COUNCIL DISCUSSION & DIRECTION
Council asked their questions to the department heads during the department presentations so there
was no further discussion under agenda item 5.2.
6. EXECUTIVE SESSION
6.1. EXECUTIVE SESSION FORTH E PURPOSE OF RECEIVING LEGAL ADVICE REGARDING STRATEGIES TO COMBAT THE SPREAD
OF COVI D-19 AMONG TOWN STAFF AND THE COMMUNITY AS A WHOLE PURSUANT TO SECTION 24-6-402(B), C. R.S.
(TOWN ATTORNEY PAUL WISOR)
Mayor Smith Hymes asked for a motion to move into Executive Session for the purpose of receiving
Legal Advice Regarding Strategies to Combat the Spread of COVID-19 Among Town Staff and the
Community as a Whole Pursuant to Section 24-6-402(b), C.R.S. Councilor Underwood moved that
motion. Councilor Hardy seconded the motion and the motion passed with a vote of 6 to 0. Councilor
Prince was out of the room. The time was 2:02 p.m.
The Executive Session started at 2:08 p.m.
Present were all 7 Councilors, Town Manager Eric Heil, Town Attorney Paul Wisor, Interim Recreation
Director Michael Labagh and General Government Manager Ineke de Jong.
The Executive Session ended at 2:49 p.m.
AVON BUDGET RETREAT MINUTES
FRIDAY SEPTEMBER 24, 2021 Av o n
HOSTED AT AVON TOWN HALL, 100 MIKAELA WAY, AVON CO 81620 COLORADO
7. ADJOURN
There being no further business before Council, Mayor Smith Hymes moved to adjourn. The time
was 2:49 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The
most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's
office.
RESPECTFULLY SUBMITTED:
Inekng,-General Government Manager
APPROVED:
Sarah Smith Hymes
Amy Phillips
Chico Thuon
Scott Prince
Tamra Underwood
Lindsay Hardy
RJ Andrade