2019 Final Adopted Budget2019 Adopted Budget
Five Year Capital Improvements Plan
Town of Avon, Colorado
2019 ADOPTED BUDGET
Prepared by:
Department of Finance
Scott C. Wright, CPA, CPFO, Acting Town Manager
TOWN OF AVON, COLORADO
2019 ADOPTED BUDGET
Town Council
Jennie Fancher, Mayor
Sarah Smith Hymes, Mayor Pro Tem
Megan Burch
Matt Gennett
Amy Phillips
Scott Prince
Jake Wolf
Leadership Team
Scott Wright, Acting Town Manager / Finance Director
Preston Neill, Deputy Town Manager
John Curutchet, Recreation Director
Greg Daly, Police Chief
Justin Hildreth, Town Engineer
Rego Omerigic, Fleet Director
Gary Padilla, Public Works Director
Matt Pielsticker, Planning Director
Lance Richards, Human Resources Director
Eva Wilson, Mobility Director
Cover Photo: Nottingham Lake with view of the Pavilion by Max Phannenstiel
Town of Avon
2019 Adopted Budget
Table of Contents
I. Introduction and Budget Structure
1-8 Budget Message
9 Organizational Chart
10-12 Profile of the Town
13-24 2019 Strategic Plan
25-27 Fund Descriptions and Basis of Budgeting
28-31 Financial and Budgetary Policies
II. Financial Overview and Fund Summaries
Consolidated Financial Schedules and Graphs:
1 Financial Overview - Total All Funds
2-3 Financial Overview - Total By Fund - 2019 Adopted Budget
4 Graphs - 2019 and 2018 Total Operating Revenues by Major Source
5 Graph and Table - 2019 Taxes by Type
6 Graphs - Property Taxes
7 Graphs - 2019 and 2018 Total Expenditures by Major Function
8 Graph and Table - 2019 Expenditures by Fund Type
9 Graphs - 2019 and 2018 Fund Balances by Fund
10 Graphs - 2019 and 2018 Personnel Expenditures
Fund Summaries
General Fund
11 Fund Summary
12 Graphs - Operating Revenues and Operating Expenditures
13 Graph and Table - Tax Revenue
14 Graph and Table - Expenditures by Object Class and Function
15-17 Revenue Detail
18-19 Department Expenditure Summaries
20-21 Departmental Operating Costs
22-25 Avon Urban Renewal Authority Fund
26-27 Community Enhancement Fund
28-30 Water Fund
31-32 Affordable Housing Fund
33-34 Exterior Energy Offset Fund
35-36 Disposable Paper Bag Fee Fund
37-38 Debt Service Fund
39-42 Mobility Enterprise Fund
43-45 Fleet Maintenance Enterprise Service Fund
46-58 Equipment Replacement Internal Service Fund
Page 1
Town of Avon
2019 Adopted Budget
Table of Contents
III. Capital Projects
1 Capital Projects Budget Summary
2 Capital Projects Fund Summary
3-4 Capital Projects Fund 5-Year Plan - Summary
5-6 Capital Projects Fund 5-Year Plan - Inventory Detail
7 Graphs and Table - Funding Sources and Costs by Category
8-14 Capital Project Descriptions
IV. Department Summaries
1-17 A. General Government
1-6 B. Human Resources
1-13 C. Finance & IT
1-15 D. Community Development
1-15 E. Police
1-13 F. Public Works
1-11 G. Engineering
1-21 H. Recreation
1-12 I. Mobility
1-7 J. Fleet Maintenance
V. Supplemental
1-3 Personnel Schedule - Full-time Employees
4-5 Full-Time Salary Ranges
6 Part-Time Ranges
7 Debt Schedule
8 Legal Dept Margin
9-27 Chart of Accounts
28-30 Resolution No. 18-23 Adoption of Operating Budget
31-32 Resolution No. 18-24 Adoption of CIP Budget
33 Resolution No. 18-25 Property Tax Levy - General Operating Expenses
34-37 Certification of Tax Levies - Town of Avon
38-39 Resolution No. 18-26 Property Tax Levy - General Improvement District No. 1
40-42 Certification of Tax Levies - General Improvement District No. 1
Page 2
January 14, 2019
Mayor, Town Council and Avon Residents:
I am pleased to present the Town of Avon 2019 Adopted Budget. This budget document reflects
the Town’s commitment to provide high-quality yet cost-effective services while exercising
prudent financial management and reflecting the Town’s stable financial position.
This budget document provides a detailed description of the Town’s investment of its valuable
resources in operations and capital projects. Included in this description is information on the
Town’s organizational structure, historic and projected revenues and expenditures, and
explanations for how funding decisions are guided. The document also includes a detailed five-
year plan for major capital project investments. The budget was adopted by the Town Council on
December 11, 2018, after a series of work sessions and public hearings.
Strategy and Priorities
The 2019 budget is guided by the 2019 Town of Avon Strategic Plan, which was adopted by the
Avon Town Council on October 23, 2018, and was developed to help guide decision-making and
provide the structure for ensuring that investments and programs reflect Council priorities in
achieving the vision and adopted plans of the Town of Avon. The Strategic Plan is updated each
year to reflect the important worked planned by the Town. This budget reflects the Town’s
commitment to the successful implementation of the Strategic Plan’s vision for the continued
growth and development of Avon.
Contained within the Strategic Plan, is the Strategic Plan Vision which provides a dynamic
overview describing the way of life in Avon, the value the community holds, and serves as a
comprehensive statement regarding the focus and directed outcomes of the Town’s work.
Strategic Plan Vision
“…to provide a high quality of life, today and in the future, for a diverse population; and to
promote their ability to live, work, visit and recreate in the community.”
From the Strategic Plan Vision, four key outcomes have been identified to set the prioritized work
of the Town. The four outcomes are outlined below:
•Support a strong community, building on strengths as a year-round mountain resort
community;
•Preserve and enhance the natural environment;
•Develop inclusive and diverse economic, educational, recreational and cultural
opportunities;
Section I, Page 1
•Provide a responsive, cutting-edge and effective government.
Once the Strategic Plan is adopted, the proposed budget is prepared with departments submitting
their plans for implementing the strategies necessary to achieve the outcome identified above.
Priority Based Budget
The 2019 budget utilizes a Priority Based Budget (PBB) approach for using a strategic decision-
making process in funding programs and services to best ensure effective use of the Town’s limited
resources. This process is intended to evolve over time to provide more useful information as to
the relative importance of individual programs and services which can then be prioritized within
and across departments.
The PBB approach requires budget narratives which describe discrete and specific activities and
operations for each Town fund and program. Each operation is then quantified in terms of
estimated personnel and nonpersonnel costs providing a total cost for the operation.
Performance Metrics
In addition to the budgets being described and quantified as activities and operations, “performance
metrics” for each of the operations are included. Performance metrics are constructed to encourage
performance improvement, effectiveness, efficiency, and appropriate levels of internal controls. The
results are intended to help all departments incorporate "best practices” into each operation. The
incorporation of performance metrics is a delineation of how department effectiveness will be
quantified. The metrics, and the use of the results, are expected to evolve as Avon municipal
government becomes more adept in defining, using and amending these measurements.
Budget Overview
Property Tax and Sales Tax Collection
The Town’s net assessed valuation increased by 1.96% in 2018, to a total value of $208,910,930.
The Town’s mill rate for general operating purposes will remain at 8.956 mills. The Town does
not currently have a mill levy for debt service.
Sales tax revenues for 2019 are projected to increase by $75,000 over revised 2018 estimates,
which were revised up by $216,539, or 2.6% from the original adopted 2018 budget. The increase
is projected to come from sales taxes on cigarettes, which are now subject to the Town's 4% sales
tax, and from an increase in sales tax licensees resulting from changes in regulations at the
Colorado Dept. of Revenue. The new regulations state that sales tax must be collected and
remitted on the jurisdiction's tax rate at the point of delivery for the taxable good when taxable
goods are delivered to a Colorado address outside the retailer's jurisdiction.
Accommodation tax revenues for 2019 are projected to increase by 2% over revised 2018 estimates
which were revised up by $40,145 or 3.1% from the original adopted 2018 budget.
Section I, Page 2
All Funds: The Town’s total 2019 appropriations for all funds equals $30,013,091. Total
estimated revenues for 2019 are $28,593,474 and estimated total ending fund balances are
$15,905,310.
Taxes make up 70.42% of estimated operating revenues, with charges for services making up
15.74% and intergovernmental revenues 8.01%. Transportation and fleet maintenance constitute
the highest percentage of operating expenditures at 18.11%, with public works and engineering at
17.48%, public safety at 14.93%, general government and finance at 14.84%, recreation at 6.27%,
and community development at 5.73%.
General Fund: General Fund operating revenues are budgeted at $16,963,158 in 2019, with taxes
accounting for the majority of revenues ($13,446,397; 79.27%). Sales and accommodation taxes
represent 73.5% of total taxes, with general property taxes representing 13.95%.
Appropriations for 2019 General Fund operating expenditures total $15,301,928. Expenditures
for public works make up the largest portion (29.0%), with public safety at 25.42%, general
government 25.15%, recreation 10.68%, and community development 9.75%.
Fund balances in the General Fund are budgeted to decrease by $68,659 to a total estimated ending
balance of $5,802,539 for 2019. The estimated ending fund balance represents 33.6% of 2019
General Fund appropriations or the equivalent of over four (4) months of operations. The Town,
as a resort community, retains this level of fund balance because of its heavy reliance on sales and
property tax revenues, which can fluctuate due to the weather conditions related to winter snowfall
and drought periods, the national economy, and general tourism demand. The Town’s fund
balance provides the resources necessary to be more adaptable to the short-term financial
environment and reduces the need for long term capital financing.
Reserve Policy - General Fund balances reflect an allocation of restricted and unassigned fund balances,
including the Town’s policy of maintaining a 25% minimum reserve balance. Restricted fund balances
include the 3% TABOR Emergency Reserve.
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
2014 2015 2016 2017 2018
YTD Sales Tax Comparison through October
Section I, Page 3
Capital Projects Fund: Total expenditures in the Capital Projects Fund are budgeted at $3,245,379
for 2019. Anticipated major projects include phase two of the Beaver Creek Blvd. street rebuild
project, the Avon Recreation Center weight room expansion project, Benchmark Rd. on -street
parking project, West Beaver Creek Blvd. railroad crossing improvements, and Nottingham Rd.
debris flow improvements.
The Town collects a 2% tax on the sale price of real property within the Town. These monies are
dedicated to capital improvement projects. Real estate transfer tax collections totaled $4,449,530
in 2017, are estimated at $3,500,000 for 2018, and are budgeted at $2,775,000 for 2019. Demand
continues to grow for residential and retail/commercial real estate, and local construction
contractors indicate strong demand for work in Eagle County.
Debt Service Fund: Appropriations in the Debt Service Fund equal $1,018,354 for 2019. Revenues
for payment of debt service come from transfers-in from the Capital Projects Fund and interest
earnings on bond reserves. All current outstanding debt issues are certificates of participation.
Mobility Fund: Appropriations for the Mobility Fund, (formerly the Transit Fund) an enterprise
fund, total $2,916,023 in 2019. Revenues in support of the expenditures include $1,200,000 from
the 2019 General Fund operating subsidy; property taxes of $41,592 from General Improvement
District No. 1; charges for services from Beaver Creek of $124,000 for skier and evening restaurant
shuttles, and $146,806 from bus wash revenues by both third party and Town departments; other
revenues of $114,192 for the lease of bus parking spaces to ECO and others, and $18,000 in
advertising revenues. Total estimated ending fund balance is $386,326.
Fleet Maintenance Fund: A second enterprise fund, Fleet Maintenance, has budgeted operating
revenues of $1,214,791 from charges for services provided to both third parties and Town
departments. An additional $550,000 in other sources is provided through a General Fund
operating transfer. Appropriations are budgeted at $1,801,273. The total estimated ending fund
balance is $19,326.
Other Funds: The Urban Renewal, Community Enhancement, Water, Affordable Housing,
Exterior Energy Offset, and Disposable Paper Bag Fee funds provide for the accounting of
dedicated revenues to specific types of expenditures. Revenues to these funds generally are
aggregated over a period of years into their respective fund balances, and then spent for prioritized
projects.
2018 Accomplishments
Avon’s Regional Recycle Drop Site Now Housed Next to Home Depot
The regional recycling center in Avon has moved from to. The Town of Avon worked with
Eagle County to transition the Avon Recycling Center from the site operated by Vail
Honeywagon at 160 Nottingham Ranch Road to a new site at 375 Yoder Avenue (Lot 5), a
Town-owned parcel, just past the Home Depot.
Section I, Page 4
New Avon Town Hall
Avon town staff moved into its new headquarters on Monday, October 16, at 100 Mikaela Way.
Formerly known as the "Skier Building", the new LEED Gold certified building includes
community space and meeting space that is open to the public on the first floor, in addition to
staff offices on the second and third floors.
Members of the public are invited to an Open House at Avon Town Hall on Tuesday, November
13th at 4:00 p.m. prior to the evening’s Council meeting.
Tobacco and Cigarette Regulations
In August 2018, the Avon Town Council approved an ordinance which raised the legal age to
purchase tobacco products in Avon from 18 to 21 years of age and created a local tobacco sales
license. The intent of the ordinance is to make it more difficult for those persons age 18-20 to
purchase tobacco products.
The Town Council also took action to refer a tax measure on cigarettes, tobacco and nicotine
products, which would impose a $3 per pack local excise tax on cigarettes and a 40% local sales
tax on the sale of other tobacco products.
Town of Avon 40th Anniversary
On Thursday, September 13th, the Town of Avon held a community picnic to celebrate its 40th
Anniversary. The picnic was held from 5:30 to 7:30 p.m. with free food and drink, and live
music provided by the Frisco Funk Collective.
Avon Town-owned Properties Development Strategies
Since January 2017 the Town has been engaged in developing the Avon Town-owned Properties
Plan with Design Workshop, a planning and landscape design firm. Key properties, owned by
the Town of Avon, have been studied and discussed over the past year with the
community. Comments from an online questionnaire, open houses, and public meetings helped
to form the basis for the final plan.
As adopted, this plan will serve as a guideline for future development, which includes the
following properties:
•Tract G. Primarily focused on the east side of Nottingham Park near the old Town Hall
and the 351 Benchmark Property (old Fire Station).
•Old Wildridge Fire Station
•Village at Avon park site
•Village at Avon school site (Lot E)
•Public Works Site (Lot 5)
•Wildwood Properties (Avon Annex Building)
Section I, Page 5
Beaver Creek Boulevard Street Improvement Redesign Project
The Town of Avon has taken a significant step in bringing walkability, bike safety, and parking
and streetscape improvements to the Town in its transformation of Beaver Creek Blvd. through a
comprehensive street improvement project of widened sidewalks, modifications of roundabouts,
additional on-street parking, improved storm-water treatment, consistent lighting, an east to west
bike route through Town, narrowed travel lanes, wayfinding signs, and landscaping
improvements. The project was supported by a Walkability Audit completed by world leading
walkability expert Dan Burden of Bluezones.
Plastic Bag Ban and Paper Bag Fee
On May 1, the Avon Town Council enacted a ban on disposable plastic bags being provided by
retailers to customers at the point of sale. The goal of the program is to reduce plastic waste by
eliminating unnecessary disposable plastic shopping bags. The Town Council is currently
researching a further ban on polystyrene.
Community Housing Plan
The importance of a proactive housing program was reinforced in the Town's 2017
Comprehensive Plan goals and policies, as well as the 2017-2019 Strategic Plan. In March the
Town Council conducted a retreat devoted to housing and led by housing professionals from
Eagle and Summit counties. The purpose of the retreat was to provide data regarding housing
need, review Avon’s current housing stock, learn about successful projects in other jurisdictions,
and to develop actionable strategies for the Town.
Goals and Objectives of the Community Housing Plan are as follows:
• Focus on increasing deed restricted homeownership opportunities for households making
equivalent of 140% or less of the Area Median Income - $430,000 for a household of three
people in 2018.
• Cultivate the goal of homeownership and increase the “missing middle” inventory, in place
of additional rental housing stock, to create a more balanced housing portfolio.
• Prioritize price point, quality and amenities when considering new rental housing that is
attractive to “step up” renters and seniors looking to downsize.
• Stabilize or increase the percentage of year-round, Eagle County workforce residents.
Richard Wheelock with Agave has entered into a Master Lease Agreement with the Town for the
rental of the fire station for the winter season. The aim is to achieve a total occupancy of 25
workers. Richard is working with other local businesses to sublet portions of the leased premises.
With several workers already in the process of moving into the building, it is anticipated that the
remainder of the rooms will fill up slowly throughout the month as we approach opening day of
ski season.
Section I, Page 6
Climate Action
In December 2017, the Town adopted the 2016 Eagle County Climate Action Plan. With this
adoption, Town staff has developed an implementation plan for specific goals. Some of the
goals that have been accomplished or are underway include:
•Creation of a renewable energy sales tax rebate,
•Creation of exterior energy offset regulations and fees,
•Extension of the Town's waste heat recovery system to heat New Town Hall,
•Join the Colorado Communities for Climate Action (CC4CA) coalition,
•Implement a bike share program,
•Implement a car pool program,
•Plastic bag ban,
•Multi-modal plan (see B/C Blvd.)
•EV charging stations at New Town Hall,
•Conversion of street lighting to LED
•New Town Hall LEED Certification
•Installation of 150.15kW solar panel array at the Avon Regional Transit Facility and
execution of a contract with Holy Cross Energy to sell the Town's energy production
back to Holy Cross for 9.572 cents per kWh (Kilowatt Hour).
Short-term Rentals
In summer of 2017, the Town began a comprehensive program of identifying and licensing
short-term rental units within the Town of Avon to ensure compliance with the Town’s licensing
and sales tax codes. At the end of the 2017-2018 ski season, a report was given to Town
Council containing the following statistical information:
•947 total average rental units with online advertisements. These can be active, inactive,
short-term, long-term, identified and not identified;
•316 average rental units identified. These are rental units that have been linked to a
specific parcel number, unit number and property owner;
•238 average rental units unable to be identified;
•385 average rental units with no active advertised listings. Rental units that are
temporarily inactive but that can quickly become actively advertised;
•8 average long-term rentals;
•Total new short-term rental revenue: $76,356.89;
•68 total new short-term rental business licenses.
The Town Council is currently evaluation additional zoning code regulations for short-term
rentals such as parking requirements, trash, safety requirements such as CO2 alarms, etc.
2019 Budget Expenditure Highlights
The 2019 budget has been developed to address priorities identified in the Strategic Plan with
major emphasis on the following:
Section I, Page 7
•Implement the development strategies identified within the adopted Town of Avon Town-
Owned Properties Plan for seven sites including Tract G, Wildridge Fire House, Swift Gulch,
the Village at Avon’s “Park Site,” “School Site” (Lot E), Public Works Site (Lot 5), and the
Wildwood Properties.
•Meet the Comprehensive Plan Housing goals to 1) Achieve a diverse range of housing
densities, styles and types, including rental and for sale, to serve all segments of the population;
and 2) Coordinate with neighboring communities to provide an attainable housing program
that incorporates both rental and ownership opportunities, which are affordable for local
working families.
•Meet the goals and objectives of the Avon Community Housing Plan.
•Invest in Multi-modal Improvements prioritizing walkability and bicycle use on streets, with
transit, parking and wayfinding.
•Implement the priorities from the 2016 Town of Avon Climate Action Plan Implementation
Schedule, adopted on March 28, 2017.
•Proactively ensure trees on public and private property do not host and spread viruses; remove
dead trees with a well-developed landscape program.
•Develop a comprehensive Fire Mitigation Plan for Town-owned properties.
•Work with the Eagle River Fire Protection District on planning and implementing an
emergency egress for the Wildridge community.
•Continue to solicit, develop and fund, in partnership with qualified producers, a diverse
program of vibrant arts, educational, cultural and recreational offerings at the Avon
Performance Pavilion and Main Street Mall.
•Implement the adopted Avon Recreational Trails Plan as prioritized and adopted by the Avon
Town Council.
•Construct a connecting trail from the southern terminus of Lake Street to the Eagle River
Regional Trail.
•Implement the action plan to pursue a Colorado Creative District designation.
•Rebuild the Eagle River Whitewater Park.
None of this effort would have been possible without the continuing support and direction of the
Town Council. As representatives of the public interest of the Town of Avon, each member has
spent a considerable amount of time and energy in governing the process of preparing this
document. In addition, preparation of the annual budget requires a significant effort on the part of
department directors and the staff. The staff’s commitment to financial management and efficient
and effective operations and services is the key to making the most of every taxpayer dollar spent.
Thank you to all who participated in this effort.
Respectfully submitted,
Scott Wright, CPA, CPFO
Acting Town Manager
Section I, Page 8
Section I, Page 9
PROFILE OF THE TOWN OF AVON, COLORADO
The Town of Avon was incorporated in 1978 and is located in Eagle County, eight miles
west of the Town of Vail and seventeen miles east of the Town of Eagle. The Town sits
north of U.S. Highway 6, directly adjacent to the Beaver Creek Resort and is bisected by
Interstate Highway 70 from east to west. The primary transportation route to and from Avon
is I-70. Aviation services and transportation are available at the Eagle County Airport, 24
miles west of the Town. The Town provides bus transportation services within the Town and
offers, in funding partnership with the Beaver Creek Resort Company, a high-speed gondola
that provides direct access to Beaver Creek Resort. Avon is also served by the Eagle County
Regional Transit Authority which provides bus service throughout Eagle County. Eagle
County encompasses approximately 1,694 square miles and spans from the summit of Vail
Pass to Glenwood Canyon. Approximately 80% of Eagle County’s land is public –
comprised of National Forests, wilderness areas, Bureau of Land Management properties,
and state and local public lands.
The Town of Avon currently encompasses approximately 8¼ square miles. The 2010
Census reported a population of 6,541. This figure represents the permanent resident
population. Total population increases significantly during the winter tourist ski season.
The Town operates under the council/manager form of government. Policy-making and
legislative authority are vested in the Town Council, which consists of a mayor and a six-
member council. The Town Council is responsible, among other things, for passing
ordinances, adopting the budget, and appointing a Town Manager, Town Attorney, Town
Prosecutor and Municipal Judge. The Town Manager is responsible for carrying out the
policies and ordinances of the Council, overseeing the day-to-day operations of the Town,
and for appointing the heads of the Town’s departments.
The Council is elected on a non-partisan basis. Council members are elected to four-year
staggered terms with three council members elected in November 2020, and the remaining
four to be elected in November 2022. The mayor and mayor pro-tem are elected from
amongst the elected council members by a majority vote. The mayor presides at meetings of
council and shall not vote until all other Council members present who are eligible to vote
have had reasonable opportunity to vote. The affirmative concurring vote of four (4) Council
members is required for the adoption of an ordinance, resolution, order for appropriation,
approval of a contract or approval of an intergovernmental agreement.
The Town is a home-rule community empowered to levy a property tax on the assessed value
of real property located within the Town. The Town collects a 4% sales tax on all retail
sales, and a 4% accommodations tax on the lease or rental of hotel rooms, condominium
units and other accommodations within the Town. The Town also collects a 2% real estate
transfer tax on all sales of real property located within the Town. An important exception is
within The Village at Avon Planned Unit Development where, in accordance with the
Annexation and Development Agreement of October 13, 1998, and as subsequently
amended, the Town does not currently collect these taxes. The Town has the power by state
statute to extend its corporate limits by annexation, which is done periodically when deemed
Section I, Page 10
appropriate by the Town Council. On November 1, 2018, the Town began collecting a 4%
sales tax on the sale of cigarettes. Additionally, as part of the November 6, 2018 general
election, Avon voters approved a new tax of $3 per pack of cigarettes and a 40% on all other
tobacco products.
The Town provides a full range of municipal services including police protection; the
construction and maintenance of parks, streets and roads, and infrastructure; recreational
amenities and cultural activities and events; community planning and zoning; and general
administrative services.
Annual Budget. The annual budget serves as the foundation for the Town of Avon’s
financial planning and control. No later than October 15th, the Town Manager submits to the
Mayor and Town Council an adopted budget for the calendar year commencing the following
January 1st. The budget is prepared by fund, department, program and project and includes
information on the prior year, current estimates and requested appropriations and estimated
revenues for the upcoming year.
The Town Council holds public hearings and may change appropriations except for
expenditures required by law for debt service or for estimated cash deficits. No change to the
budget may increase the authorized expenditures to any amount greater than the total amount
of funds available. The Town Council must adopt the budget by resolution prior to
December 15th. Once adopted, the Town Council may at any time, by resolution, amend the
budget. In addition, the Town Manager may transfer part or all of any unencumbered
appropriation balance among programs within a department. A department is defined by the
Town as a distinct, principal or specialized division (e.g. the department of public works).
Expenditures may not legally exceed budgeted appropriations at the fund level. Budget to
actual comparison are provided in this report for all funds and are presented at a lower-than-
required level of control to facilitate detailed financial analysis.
Strategic Plan. Town Council updated and approved its 2019 Town of Avon Strategic Plan
on October 23, 2018. The 2019 budget utilizes a priority-based budget approach for using a
strategic decision-making process in funding programs and services to best ensure effective
use of the Town’s limited resources. This process is intended to evolve over time to provide
more useful information as to the relative importance of individual programs and services
which can then be prioritized within and across departments. This budget approach requires
budget narratives which describe discrete and specific activities and/or operations for each
Town fund and program. Each operation is then quantified in terms of estimated personnel
and nonpersonnel costs providing a total cost for the operation.
Local Economy. Year-round tourism and winter recreation-related businesses account for a
significant portion of the employment and earned income of area residents. Skier and
snowboarder visits at Vail and Beaver Creek Resort account for almost 20% of the total such
visits in Colorado. Called “A skier’s Disneyland” Skinet.com ranked Beaver Creek Resort
best for grooming and Vail was ranked best for terrain for the 2019 Resorts of the Year
awards.
Section I, Page 11
In addition to skiing and associated winter-time activities, the area promotes many summer
activities. The Town of Avon sponsors numerous special events throughout the year to area
residents and visitors including a 4th of July fireworks display; multiple sporting events, such
as Colorado’s annual Triple Bypass Bike Tour; and family-friendly activities like the spring
Easter egg hunt. Avon’s Whitewater Park, with three distinct water features, is also open all
summer for boaters and spectators to enjoy. Offering several championship golf courses,
Eagle County has earned a rating by Golf Digest Magazine as one of the top 40 golf
communities in which to live. Other summer activities include hiking, horseback riding,
bicycling, kayaking and rafting, as well as other recreational sports.
Section I, Page 12
TOWN OF AVON
2019 STRATEGIC PLAN
Adopted by the Avon Town Council
Resolution 18-14, Series of 2018
October 23, 2018
Section I, Page 13
Purpose of the Strategic Plan
The Strategic Plan is developed and adopted to guide decision-making and provide the structure for
ensuring that investments and programs reflect Council priorities in achieving the vision and adopted
plans of the Town of Avon. Updated each year to reflect the priorities of the Town Council, the adopted
Strategic Plan provides the Avon community information about the important work planned by the Town,
over the planning period. Once the Strategic Plan is adopted, a budget is prepared to meet the program,
followed by each department submitting a business work plan to the Town Manager, identifying the
timing and process for implementing each strategy. Progress on the work plans are monitored to ensure
outcomes are met.
•The Comprehensive Plan is the key leadership planning document of the Town and leads the
Strategic Plan’s Vision, with the identification of tactical actions to meet the Vision.
•In July of 2018, the Town Council provided the opportunity for residents and businesses to identify
the most important issues in the Town through civic engagement outreach at open houses and
through a Community Survey. The results have aided the Council in identifying priorities over the
next several years and have provided information as to other methods to engage the public in the
vision and strategic planning of the Town.
The Strategic Plan is organized as follows:
•The Strategic Plan Vision provides a dynamic overview describing the way of life in Avon, the
values the community holds and serves as a comprehensive statement regarding the focus and
directed outcomes of the Town’s work. The Vision is directed by the Comprehensive Plan.
•From the Strategic Plan Vision, four key outcomes have been identified to set the prioritized work
of the Town. The four outcomes, with successes and strategies to achieve each vision are detailed,
resulting in a Strategic Plan.
Section I, Page 14
Strategic Plan Vision
“Avon’s vision is to provide a high quality of life, today and in the future, for a diverse population;
and to promote their ability to live, work, visit and recreate in the community.”
TOWN OF AVON COMPREHENSIVE PLAN, ADOPTED MAY 23, 2017
The Town of Avon, surrounded by natural beauty, is today a strong community, which will maintain a
focus on families and workers, and that will build on its strengths to become a nationally and
internationally recognized year-round mountain resort community. Committed to providing a high level
of municipal services for our citizens and visitors, and the stewardship of our natural resources, Avon will
expand its cultural, recreational and educational offerings in partnership with our broader community and
regional public and private sector agencies, thereby ensuring sustained economic vitality and a vibrant
community experience.
Recent resort-oriented accommodations projects in Avon are of a higher standard than the Town
attracted at its founding and in its early years. It is this superior level of quality development that Avon
believes will be its comparative advantage in the future, and, therefore, will work to attract and promote
these types of developments by ensuring Town plans and incentives are constructed in a manner which
provides the development community clear and timely information; and, by steadfastly maintaining a
professional and solution-oriented municipal business.
The Town will continue to value and support our full-time and part-time resident population by providing
an exceptional level of municipal services and by working to retain existing businesses as the Town seeks
to expand its retail and commercial base, while fostering our sense of community through both our spirit
and the built environment. The importance of vibrancy and activity within the Town will be supported by
attracting an array of new and diverse cultural and recreational events to Avon which are in concert with
the values of our community and serve to nurture a cohesive sense of place and public.
It is the Town of Avon’s elected officials and staff commitment to fiduciary responsibility, effectiveness
and efficiency in providing government services and a practiced belief in open and transparent
governance that will lead the successful implementation of this vision for the growth and development of
Avon.
Section I, Page 15
Strategic Plan
Fiscal Year 2019
SUPPORT A STRONG COMMUNITY,
BUILDING ON STRENGTHS AS A YEAR-ROUND MOUNTAIN RESORT COMMUNITY
The Town will continue to value and support our community through a strong and diverse economy, attentive
to business retention and proactively partnering with the private sector to expand Avon’s retail and commercial
base. The Town’s commitment to planning for future growth; to ensuring there is a hierarchy of built forms
to reflect the importance of the Town Center; an openness to new community development trends; and,
recognition of private property interests and the costs of doing business with the Town, sets forth a dynamic
relationship for the successful construction of the built environment and business growth. In its commitment
to supporting a strong, mountain resort community, the Town endeavors to create a visually appealing gateway
to Avon.
RECENT SUCCESSES
Adoption of the Town of Avon Town-Owned Properties Plan
Adoption of the Avon Community Housing Plan
Adoption of the 2017 Town of Avon Comprehensive Plan
Completion of “Fiscal Analysis – Peer Community Comparison or Revenues, Budgets and Services and
Assessments of Real Estate Transfer Tax Impacts” Report
Launch of Tipsy Taxi Program
Avon.org website updated
Discoveravon.org website launched
Launch of Zagster Bike Share Program
Voters approved broadband exemption from SB 05-152
STRATEGIES
Tier 1 Priorities
Meet the Comprehensive Plan Housing goals to 1) Achieve a diverse range of housing densities, styles
and types, including rental and for sale, to serve all segments of the population; and 2) Coordinate
with neighboring communities to provide an attainable housing program that incorporates both
rental and ownership opportunities, which are affordable for local working families.
Meet the goals and objectives of the Avon Community Housing Plan.
Implement the development strategies identified within the adopted Town of Avon Town-Owned
Properties Plan for seven sites including Tract G, Wildridge Fire House, Swift Gulch, the Village at
Avon’s “Park Site,” “School Site” (Lot E), Public Works Site (Lot 5), and the Wildwood Properties.
o Develop an implementation plan.
o Continue working to bring the Hahnewald Barn project from concept through schematic
design for further consideration of relocation. Assist the Planning and Zoning Commission
and Avon Historic Preservation Advisory Board, collectively the Hahnewald Barn Stakeholder
Group, as they review materials and provide formal recommendations to the Council.
Council will make final decisions regarding the design of the project, and authorizing next
steps moving forward.
o Work with Eagle County to ensure a successful transition of the regional recycling center to Lot
5.
Section I, Page 16
o Ensure increased access to the Eagle River.
o In the interim, construct cleaning and minor facility upgrade budgets for Fire Station 7 and the
Wildridge Fire Station for renting to workers and/or working families, with consideration of terms
which allow for future renovation.
o Evaluate the development of an Ad Hoc Committee to evaluate the expansion of the Avon
Recreation Center for the purposes of: 1) involving community in one of the most used and
expensive community assets, (2) determining the best uses as desired by the community for the
expansion, and (3) allowing a community based support for any taxing ballot question to be
established on a grass-roots basis.
Invest in multi-modal improvements prioritizing walkability and bicycle use on streets, with transit,
parking and wayfinding.
o Complete the Beaver Creek Boulevard Streetscape Improvements Project.
o Complete the Town of Avon Multimodal Transportation and Parking Plan
o Nottingham Road/I-70-Avon Road Underpass Improvements – Design 1) Nottingham Road
drainage improvements to mitigate mud and debris flows; 2) Pedestrian safety improvements
including crosswalks and sidewalks; and 3) I-70-Avon Road Underpass Safety/Beautification Entry
Improvement. Bid and Construct as designs and funding are approved.
o Fully support Avon transit as a key element of a walkable community; stay attentive to the
potential role of autonomous cars.
o Participate in the development of the ECO Transportation Development Plan and work with the
ECO Board to advance Avon initiatives, such as increasing to late night bus service to serve
workers.
Evaluate the tiers of the Avon water tap fee to ensure that the fee accounts fairly for residential home
sizes.
Maintain the Zagster bike share program, monitor and report on challenges and successes. Explore
expansion of stations, sponsorship opportunities, and partnerships with outside organizations.
Define a broadband strategy and develop a broadband plan that identifies current assets and
community needs to assist in developing architectural alternative concepts and cost opinions. Once
preferred alternatives are identified and a roadmap is put in place, move into the planning phase.
Work progressively with the Union Pacific Railroad to: 1) Verify the railroad ROW through Avon; 2)
Gain permits for needed pedestrian infrastructure on WBCB; 3) Sustain continual clean-up of the
railroad ROW; 4) Address the Richardson Ground Squirrel population; and 5) Explore opportunities
for a cross-country ski track and allowing railbikes from Edwards to Minturn.
Tier 2 Priorities
Evaluate the formation of a special improvement district to improve the facades of the Avon Center,
Comfort Inn, First Bank, and other properties along E/W Beaver Creek Boulevard, including but not
limited to landscaping, streetscape and beautification programs. Include development of public
spaces in the district assessment.
Evaluate whether Avon should pursue a Downtown Development Authority to support economic
development partnerships.
Support Town Council efforts to develop a Sister City relationship.
On-going
Work proactively with the owners of vacant commercial property to find leaseholders and/or
redevelopment projects and, when appropriate, 1) Utilize Urban Renewal Authority tax increments
Section I, Page 17
generated from the existing district or in a potential new Urban Renewal Authority district, and/or 2)
Other economic development incentives including tax rebates, zoning amendments, etc.
Maintain a strong partner relationship with the Avon business community, developers, the EGE Air
Alliance, Vail Valley Partnership and the Vail Centre.
Consistently issue the Avon Quarterly Business Newsletter and hold annual update meetings with
Avon business owners and representatives.
Support the efforts of the Avon Business Association, when appropriate.
Be aware and proactive in Town projects, programs and day-to-day work in the support, retention
and development of inclusive neighborhoods, with specific attention to the needs and opportunities
for the Avon Elementary School, such as hosting the spring graduation.
In the Town’s Swim Program, when appropriate, include Homestake Elementary students in Avon’s
school programs.
Throughout the year, Liaison Appointees and Town Manager will meet with respective principals for
developments in the Town of Avon to discuss current issues, development needs and opportunities.
Maintain Google Transit maps for local bus schedules.
Section I, Page 18
Strategic Plan
Fiscal Year 2019
PRESERVE & ENHANCE THE NATURAL ENVIRONMENT
Maintaining a strong foundation for the stewardship of Avon’s natural resources is a top commitment by
the Town in order for the Town to protect Avon’s unique setting and its open spaces. Avon will promote
sustainability through the funding of programs and projects to protect the Town’s and the regions clean
waters and clean air and to conserve environmental resources.
RECENT SUCCESSES
Completion of the annexation of the East Avon Preserve
Walking Mountains Conservation Easement
Adoption of the Climate Action Plan for the Eagle County Community and the accompanying
Implementation Schedule
CLEER Building Energy Navigator software installed in Town facilities
Plastic bag ban and paper bag fee adopted by Council and implemented by staff
STRATEGIES
Tier 1 Priorities
From the 2016 Town of Avon Climate Action Plan Implementation Schedule, adopted on March 28,
2017, implement the priorities, including but not limited to:
o Establishing the CO2 baseline, modifying municipal buildings and street lights and monitoring.
o Amending the Town’s landscape code to more effectively replace vegetation which has been
removed and improve water quality in drainages, streams and along in the Eagle River.
o With the expertise of the UERWA, developing outdoor landscape guidelines/regulations to
reduce water use and off-site impacts, such as fertilizer run-off, which can affect the Eagle River.
o Adopt a paperless strategy to reduce waste and support files, etc.
o Take the lead role in working with the UERWA to assess and potentially partner with the Aspens
Mobile Home Village to improve and/or replace the property’s water distribution system to
eliminate water loss.
o Partnering with Walking Mountains Science Center and Eagle County to expand the Energy Smart
Program and community educational outreach.
o Promote investment and use of energy efficient vehicles, including electric vehicles, by
evaluating opportunities to add vehicle charging stations throughout the Town of Avon.
Evaluate ways to achieve the Town’s adopted goal to “develop and implement a program to run the
Town of Avon – Municipality with 100% renewable energy.”
Identify and prioritize which municipal and/or land use codes should be revised to fully implement
the Plan, including but not limited to a re-evaluation of the Alternative Equivalent Compliance
regulation to include a stronger nexus, with specific metrics for performance to the Climate Action
Plan and Avon’s housing goals.
Develop, with consultant services, the Harry A. Nottingham Landscape Plan, including in the plan
timely replacement of the Town's public tree stock; invite Walking Mountains to evaluate biosphere
enhancements to the northwest corner of Nottingham Lake during the planning process.
Proactively ensure trees on public and private property do not host and spread viruses; remove
dead trees with a well-developed landscape program.
Develop a comprehensive Fire Mitigation Plan for Town-owned properties.
Section I, Page 19
Work with the Eagle River Fire Protection District on planning and implementing an emergency
egress for the Wildridge community.
Tier 2 Priorities
Consider adopting a “pay-as-you-throw” refuse system and evaluate franchise agreements for waste
haulers.
At such time as the Eagle County Landfill is prepared to receive compostable collected materials,
evaluate how to implement collection in Avon and prepare a recommendation for Council action.
On-going
Continue serving as an active member of the Climate Action Collaborative to fully implement and
achieve the goals of the Climate Action Plan for the Eagle County Community.
Continue looking for solar panel installation opportunities.
Participate as an active member of the Urban Run-off Group and the Eagle River Watershed Council
to evaluate and support, as appropriate, needed Eagle River improvements.
Work with the Eagle River Water and Sanitation District, as well as other community organizations, to
protect the water quality in the Eagle River for all users.
Continue participation in the Actively Green Certification Program.
Section I, Page 20
Strategic Plan
Fiscal Year 2019
DEVELOP INCLUSIVE & DIVERSE ECONOMIC,
EDUCATIONAL, RECREATIONAL & CULTURAL OPPORTUNITIES
The importance of vibrancy and activity within the Town will be supported by partnering with existing
special events and attracting an array of new and diverse cultural, educational and recreational events to
Avon, which meet the Town’s brand and are in concert with the values of our community and serve to
nurture a cohesive sense of place and public. Providing an exceptional system of parks, trails, and
recreational programs to serve the year-round needs of area residents and visitors is an important Town
goal.
RECENT SUCCESSES
Completion of the Destination Jump, Splash, Learn Playground in Nottingham Park with a GOCO grant and
the appropriation of Community Enhancement Fund monies
Completion of detailed diagrams for all Avon event venues, including but not limited to dimensions,
location of electrical outlets, irrigation system, domestic water hose bib, parking lots, etc.
Completion of Eagle Valley Regional Trail and Metcalf Bike Climbing Lane
Completion of Nottingham Park Restroom Remodel
Appointment of Ad Hoc Special Events Committee
STRATEGIES
Tier 1 Priorities
Under the auspices of the Ad Hoc Special Events Committee, continue to solicit, develop and fund,
in partnership with qualified producers, a diverse program of vibrant arts, educational, cultural and
recreational offerings at the Avon Performance Pavilion and Main Street Mall. In particular:
o Seek to expand live theater as a desired multi-day or evening festival.
o Expand use of the Pavilion in shoulder seasons to local band productions, which are low key
and low budget, such as a battle-of-the-bands or open mike nights.
o Work with Bravo! Vail to pursue performance options at the Avon Performance Pavilion.
o Explore a partnership with the Vail Valley Foundation to provide management of non-Town
produced special events at the Avon Performance Pavilion
o To streamline and assist local and national big city promoters to efficiently produce and market
events:
Develop best marketing practices and marketing advice for event success in Avon, and coop
with any Avon marketing plan, where Avon has provided funding or use of a Town venue.
Establish, for ticketed events, procedures and policies to limit poaching of concerts.
Implement the adopted Avon Recreational Trails Plan as prioritized and adopted by the Avon Town
Council, as soon as possible; and 1) pursue construction grants, when appropriate; and 2) rigorously
seek an easement to construct a connecting trail from the southern terminus of Lake Street to the
Eagle River Regional Trail.
As directed by the Town Council on May 23, 2017, implement the action plan to pursue a Colorado
Creative District designation; budget and retain qualified consultant services for development of a
strategic plan, as may be needed.
Rebuild the Eagle River Whitewater Park.
Section I, Page 21
Evaluate the pros and cons of the Town of Avon using its special event liquor permit quota, as
allowed for events at a Municipal Arts and Cultural Facility, which may include the Main Street Mall,
New Town Hall, Harry A. Nottingham Park and the Avon Performance Pavilion. As part of the
evaluation assess alternatives for forming a (Liquor) Entertainment District or liquor license for
venue premises.
Continue to actively work with the USFS to identify and plan for improvements to USFS 779 and
USFS 717.1B.
Tier 2 Priorities
Build photo monuments around the commercial core to memorialize Avon’s history.
Evaluate a Scientific and Cultural District to provide funding for Walking Mountains Science Center’s
educational programming and Avon’s cultural activities.
Identify locations for the installation of outdoor percussion instruments, including pianos, and fund in the
Capital Projects Fund, when feasible.
Develop a plan for the completion of the Main Street Mall from the existing Mall to Lake Street and
Nottingham Park.
On-going
Maintain Nottingham Park to a high standard and continue to make it the focal point of the
community.
When approving Town funded or supported festivals and events which offer alcoholic libations,
require that the sponsoring non-profit is an Avon community grant recipient or locally based
nonprofit.
Support regional World Class events and the Walking Mountains Science Center.
As appropriate, share the results of the Community Survey with potential business interests in terms
of types of businesses and services desired in Avon.
Support the unmet needs of non-profit organizations in Eagle County, by way of the Town’s annual
Community Grant Program, by welcoming applications from organizations and agencies seeking
funding for programs, projects, services or activities that support the Town’s stated priorities in the
Town’s annual Strategic Plan.
Maximize the grant resources available through potential sources available such as through the
Office of Economic Development and International Trade, including its new Outdoor Industry
Recreation Office; a Scientific & Cultural Facilities District, and Department of Local Affairs.
Ensure a valley-wide events calendar is maintained through the Vail Valley Partnership.
Be creative in activating the Town public ways with ideas such as bicycle pedal bars or a railroad
trolley car.
Schedule Council civic engagement opportunities at the Pavilion Green Room.
Section I, Page 22
Strategic Plan
Fiscal Year 2019
PROVIDE A RESPONSIVE, CUTTING-EDGE
& EFFECTIVE GOVERNMENT
Ensure that Town government is managed and operated as a competitive business and in a manner which
is client-focused and solution-oriented, meeting the highest standards of fiduciary responsibility,
implementing best practices, and using Town resources effectively and efficiently in each
department. Provide for the development of capital projects, which support the community-resort
economy, and promote the Town brand through a five-year capital investment plan, utilizing appropriate
funding mechanisms such as pay-as-you-go, new mill levy and/or current tax receipt long-term debt.
Support a work culture that is flexible, innovative and resilient to change
RECENT SUCCESSES
New Police Station at the Public Safety Facility completed
New Town Hall completed with a LEED Silver Certification
Civic engagement programs expanded
Balanced budgets achieved
Reserves maintained
STRATEGIES
Tier 1 Priorities
Continue implementing the Town of Avon Marketing Plan and Avon Brand Guidelines
Monitor and adjust as needed the comprehensive Community Swim Program.
Identify location(s) and cost(s) for the development of one or more dog parks in Avon or nearby in
partnership with Eagle-Vail.
Tier 2 Priorities
Plan and budget for the development of Lot 5, in the Five-Year Capital Improvements Plan, including adding
a reserve line item for an equipment and vehicle storage facility and future office space.
Update Procurement Code, including revisiting the maximum contract authority for the Town
Manager, reviewing expenditure approval levels, and adding provisions for the disposal of excess or
obsolete property. Also, clarify other areas of authority on easements, leases, property conveyances,
license agreements, etc.
On-going
Maintain Town infrastructure, including all buildings, roads, parks, preserves and trails; appropriating
deferred maintenance funds as required, and seeking long term debt approval, when appropriate.
Provide strategic Council leadership, consistently practicing open and transparent government.
Continue to evaluate staffing levels to ensure a high level of municipal services for our citizens and
visitors.
Section I, Page 23
Continue holding an annual Town Clean-Up Day event during the evening hours of a weekday in the
spring that includes a community gathering after the clean-up event is completed.
Maintain and consistently evaluate a strong civic engagement program, including ad hoc committees,
a triannual community survey, volunteerism program, etc. Look to advance the Town’s partnership
with staff members, parents and students at Avon Elementary School.
Maintain fund balances, contingency and reserves to guarantee a fiscal position that is resilient to
economic fluctuations; transfer surplus funds to capital projects.
Continue to develop annual department work plans, which are measurable and maintain
accountability.
Hold annual or bi-annual sessions in joint meeting settings with government partners.
Seek a naming sponsor for the Avon Performance Pavilion.
Section I, Page 24
TOWN OF AVON
DESCRIPTION OF FUNDS
Fund Major Revenue Sources Purpose Fund Balance
Restrictions
Fund Balance Reserve
Policies
General Fund
General property taxes,
sales taxes, utility taxes,
lodging taxes, franchise
fees, licenses & permit
fees, intergovernmental
revenues, recreation
charges, fines & forfeitures,
investment earnings, other
miscellaneous revenues.
The Town’s primary
operating fund. It is used to
account for all activities of
the Town not required to be
accounted for in some other
fund.
Restricted - 3% TABOR
Emergency Reserve
25% of General Fund total
operating expenditures and
operating transfers-out,
excluding contingency and
transfers-out to Capital
Projects Fund.
Avon Urban Renewal
Fund
Property tax increment
revenues, bond proceeds.
Used to account for the
activities of redevelopment
that are undertaken by the
Avon Urban Renewal
Authority, including issuing
debt and constructing
public improvements.
Restricted - Bond reserve
in the amount of $628,240
is held in a separate
Colotrust account.None
Water Fund Water surcharges, tap fees.
Used to account for the
cost of maintaining certain
water-related assets and for
the receipt of water
surcharges and tap fees
within the Town limits.
Restricted - Water-related
improvements None
Community Enhancement
Fund
1% Community
Enhancement Fee from
Holy Cross pursuant to
franchise agreement.
Used to account for
revenues received from the
1% Community
Enhancement Fee for use
for beatification projects,
energy conservation
projects, equipment and
technology upgrades for
schools, scholarship funds,
acquisition of open space
and/or park land,
sponsorship of special
community events, and
undergrounding of
overhead electric and other
utility lines
Restricted - for the
purposes identified per the
Holy Cross Franchise
Agreement.None
Affordable Housing Fund
Affordable housing exaction
fees, rental revenues from
housing units.
Used to account for
accumulation of resources
received and restricted for
use in the Town's
affordable housing
program.No legal restrictions.None
The Town of Avon provides an extensive range of municipal services. The following is a list of the Town's funds
with major revenue sources, purposes restrictions and reserve policies listed.
Section I, Page 25
TOWN OF AVON
DESCRIPTION OF FUNDS
Fund Major Revenue Sources Purpose Fund Balance
Restrictions
Fund Balance Reserve
Policies
Exterior Energy Offset
Fund
Building fees based upon
BTUs required for exterior
amenities calculated over a
20-year period.
Used to account for fees
collected at building permit
based upon exterior energy
uses for such amenities as
swimming pools, heated
driveways and spas.
Restricted for use in the
EEOP fund to create
financial assistance,
rebates, and incentives to
promote energy efficient
projects within the Town of
Avon.None
Disposable Paper Bag
Fund
A 10 cent ($0.10) fee
collected for each
disposable paper bag sold
by retailers.
Used to account for fees
collected that are restricted
for use.
Restricted for use in
providing reusable bags to
Town residents, educating
the public on the
importance of waste
reduction; purchasing
recycling containers,
training retailers in
implementation of the fee;
and maintaining a website
about the program.None
Debt Service Fund
Property taxes, transfers-in
from other funds.
Used to account for the
accumulation of resources
for the payment of principal
and interest on the Town's
general obligation and
revenue bonds.
Restricted - for repayment
of bonded indebtedness.None
Capital Projects Fund
Real estate transfer taxes,
transfers-in from other
funds.
Used to account for the
acquisition and construction
of major capital facilities
and infrastructure.
Restricted - for the
purpose of capital
improvements, including
but not limited to, railroad
crossings, bridges and
streets, payment of
principal of premium, if any,
and interest on debt
incurred by the Town
relating to capital
improvements or, upon
determination of an
emergency by unanimous
minus one (1) vote of
Council Members present,
for any valid municipal
purpose. (Ord. 87-19 §1;
Ord. 80-6 §14).
No formal policy.
However, staff has
informally used a policy
of $1.0 - $1.5 million for
any given year within the
long-range plan
Mobility Fund
General Improvement
District No.1 property taxes,
contracts with other local
entities and wash bay
charges.
Use to account for activities
involved in operating the
Town's transit system.No legal restrictions.None
Section I, Page 26
TOWN OF AVON
DESCRIPTION OF FUNDS
Fund Major Revenue Sources Purpose Fund Balance
Restrictions
Fund Balance Reserve
Policies
Fleet Maintenance Fund
Charges for services from
Town departments and 3rd
party entities, and sales of
fuel.
Used to account for
activities involved in
performing maintenance of
Town fleet and certain other
equipment and for certain
3rd party entities.No legal restrictions.None
Equipment Replacement
Fund
Rental charges to other
funds and departments for
use of equipment, sales of
capital assets, and capital
lease proceeds.
Used to account for the
rental of vehicles and
equipment to Town
departments for the
accumulation of funds for
future replacement.No legal restrictions.
Fund balance generally
equals the collected future
replacement cost of the
assets held in the fund.
Section I, Page 27
TOWN OF AVON
FINANCIAL AND BUDGETARY POLICIES
The following budget policies are intended to help provide general guidance for operating
and CIP budget preparation, adoption, and implementation.
GENERAL BUDGETARY POLICIES
Responsibilities. Prior to the beginning of each fiscal year, the Town Manager shall
prepare and submit to the Council a recommended budget for the next fiscal year and an
accompanying message. The Town Manager may delegate this responsibility to a budget
officer. If so delegated, the budget officer has full responsibility for managing the
coordination and administration of the budget process.
The budget is a resource-allocation policy document. Council’s primary focus should be
on policy issues. Major policy issues such as funding priorities and “macro” problems
shall be described in the budget document.
As representatives of the public interest, elected officials frequently devote considerable
time and energy to examining details of government operations. This watchdog function
is important and is an inevitable part of the budget review process. However, excessive
review of details may preclude thoughtful study of broader policy issues that rightfully
should dominate public policy debate. The Town Manager, Budget Officer, and
Department Directors shall be expected to provide sufficient information to help frame
the policy review and debate.
Communication. The budget document shall be prepared so that it facilitates public
study and effectively communicates key economic issues and fiscal policies. The Town
should avoid preparing a budget document that is so detailed that it does not
communicate effectively with the public.
Long-range Planning. The operating budget shall be developed with a focus on long-
term financial balance. Long-term financial commitments should be evaluated closely.
Nonrecurring revenues and resources should not be used to finance continuing
operations. A 5-year, long-range plan providing projections of revenues and
expenditures for the general, special revenue, and debt service funds will be prepared and
updated annually to provide prospective to each annual budget process.
Public Involvement. Opportunities should be provided for public input at the beginning
of the budgeting process as well as during the Council’s public review and budget
adoption. Efforts to improve the legitimacy of the budgeting process by involving the
public shall be encouraged. Town Council and staff should seek to obtain resident and
business reactions before the budget becomes adopted.
Section I, Page 28
Level of Service. The Town shall endeavor to maintain its current level of service to its
citizens. No increase or decrease in service should be planned except for items discussed
during the budget planning process.
Performance Measurement. Efficiency and economy in the delivery of Town services
is always a priority. Where possible, the Town will endeavor to integrate performance
measurement and productivity indicators within the budget.
FINANCIAL POLICIES
Basis of Accounting. All governmental fund budgets are prepared using the modified
accrual basis of accounting. Under this method, revenues are recognized when
susceptible to accrual, that is, measurable and available. Available means collectible in
the current period or soon enough thereafter to be used to pay liabilities of the current
period. Expenditures, other than interest on long-term obligations that is recorded when
due, are recognized when they are expected to be liquidated with expendable available
resources.
All proprietary fund budgets are also prepared using the modified accrual basis of
accounting. While this method is not recognized as generally accepted for proprietary
funds, it remains the most practical for the Town of Avon for budgetary purposes.
Budgetary Control. Budgetary control is maintained at the departmental level as
directed by the Town Charter. All non-capital fund appropriations lapse at the end of the
Town’s fiscal year.
The Finance Department operates and maintains the Town’s centralized accounting
system. Accounting records are maintained in accordance with all legal requirements and
generally accepted accounting principles. This automated accounting system, including
the Finance Department’s policies and procedures and organizational struct ure, provide
multiple levels of controls on expenditures of funds.
In addition to the Town’s internal controls, the Town employs a Certified Public
Accounting Firm to annually audit its accounting records and review its internal controls.
The Town also submits its Comprehensive Annual Financial Report to the Government
Finance Officers Association for review regarding conformance to financial reporting
standards. The Town has received the Certificate of Achievement for excellence in
Financial Reporting each year since 1991.
Fund Balances. Fund balances shall be maintained at levels sufficient to absorb
unpredictable revenue shortfalls and to insure desired cash flow levels. Fund balances
should also be maintained at levels sufficient to avoid undesirable borrowing. “Surplus”
fund balances should be committed first to capital needs.
Section I, Page 29
Revenues. Revenues provide the resources by which the Town carries out its mission,
goals and objectives. Revenue policies in general shall strive to improve the equity and
efficiency of the Town’s revenue structure. The Town shall strive to diversify and
broaden its supporting revenue base.
Cost Recovery Fees and User Fee Levels. Cost recovery fees, where appropriate,
should be established to ensure that rates are equitable and cover the total cost of
providing the service or that portion of the total cost deemed appropriated by the Town.
All fee schedules should be reviewed annually as a part of the budget process and
adjusted accordingly.
Grants. The Town shall aggressively seek a fair share of available State and Federal
financial support unless conditions attached to such assistance are contrary to the Town’s
interest. Prior to applying for and accepting intergovernmental aid, the Town will
examine the matching requirements so that the source and availability of these funds may
be determined before the grant application is made.
The Town shall assess the merits of a particular program as if it were funded with local
tax dollars. Local tax dollars will not be used to make up for losses of intergovernmental
aid without first reviewing the program and its merits.
Balanced Budget. The Town of Avon will develop balanced budgets in which current
resources (current revenues plus beginning fund balance) will equal or exceed current
expenditures. The Town will avoid budgetary and accounting procedures which balance
the budget at the expense of future budgets, such as: postponing expenditures, accruing
future years revenues, or rolling over short-term debt. The budget will provide for
adequate maintenance and replacement of capital plant and equipment. All budgetary
procedures will conform with existing state and local regulations.
Contingencies. The budget shall include a line item for contingencies for unexpected or
unplanned expenditures and emergencies. No transfer from this line item shall be made
without the approval of the Town Council. The amount provided for shall be a minimum
of 0.5% of total operating expenditures within the General Fund.
Procurement. Procurement practices should promote maximum value and economy
through a competitive process. Vendors and Service providers should be selected using
processes that minimize opportunities for favoritism. The Town’s purchasing and
procurement process should encourage life-cycle costing, value analysis, cooperative
purchasing, and efficient disposition of surplus assets. Local vendors should be preferred
only when such practices are shown to benefit Town citizens and taxpayers. Emergency
purchases should be minimized.
CAPITAL IMPROVEMENT AND DEBT FINANCING POLICIES
Capital improvement policies provide for the systematic repair and/or replacement of
existing capital assets.
Section I, Page 30
Capital Improvement Program. The Town will plan for capital improvements over a
multi-year period of time. The Capital Projects Fund 5-Year Plan represents the Town’s
commitment to a multi-year CIP program and relates directly to other long-range plans
and policies of the Town. The plan will be updated each year as part of the budget
planning process. The plan may include (in years other than the first year of the plan)
“unfunded” projects that carry out the Towns strategic and general objectives, but it
should also include capital spending that identifies specific projects that can and will be
completed with known funding sources.
The capital improvements program will incorporate in its projections of expenditures and
funding sources any amounts relating to previous year’s appropriations, but which have
yet to be expended.
The first year of the 5-Year Plan will be used as the basis for formal fiscal year
appropriations during the annual budget process. Appropriations made in prior years for
which expenditures have not been changed nor projects completed will be reevaluated
and incorporated into appropriations for the next fiscal year.
Operating Impacts. An economic impact analysis and a maintenance impact statement
shall be prepared by staff when submitting a major capital improvement project to
Council for consideration for inclusion in the CIP program and 5-Year Plan. Operating
fund budgets to maintain capital improvements and additional staff needs must be
identified, estimated and amended if necessary, prior to making a final decision to
approve and undertake a specific capital improvement project.
Technology. New and emerging technologies should be evaluated for opportunities for
use. Where new technologies permit labor savings or allow other cost reductions capital
spending can help balance future budgets.
Capital Financing. Capital improvements will be financed primarily through the
Town’s Real Estate Transfer Tax, other user fees, service charges, assessments, or
developer agreements when benefits can be specifically attributed to users.
Development impact fees should be created and implemented at levels sufficient to
ensure that new development pays its fair share of the cost of constructing necessary
community facilities.
Debt financing is appropriate only as a means of matching facilities’ costs with the
benefits enjoyed by future residents.
Projects should be categorized as follows, with financing noted for each category:
(1) Replacement – capital expenditures relating to normal replacement of worn or
obsolete capital plant should be financed on a pay-as-you-go basis, with debt
Section I, Page 31
financing only considered when appropriate. Depreciable assets should,
whenever possible, be financed through internal service funds;
(2) Expansion – capital expenditures relating to the construction of new or
expanded facilities necessitated by growth should be financed primarily on a
pay-as-you-go basis, but when new improvements can be determined to
benefit the overall population in the future, debt financing may be appropriate;
(3) Unusual – some capital expenditures for improvements enhance the quality of
life in the Town of Avon and are consistent with the Town’s goals but cannot
be categorized as essential for the provision of basic services or maintenance
of the useful life of existing facilities. The source of funding in this category
shall be determined by looking to the ultimate beneficiary of the capital
improvement.
Section I, Page 32
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
REVENUES
Taxes 18,188,833$ 17,288,894$ 18,093,394 17,684,524$
Licenses and Permits 374,311 231,100 345,600 367,100
Intergovernmental 1,357,782 1,419,926 2,315,573 2,011,585
Charges for Services 4,047,642 3,972,258 3,252,465 3,953,660
Fines and Forfeitures 94,311 92,445 61,375 65,200
Investment Earnings 178,997 186,974 200,571 247,694
Other Revenue 751,777 687,542 740,542 782,118
Total Operating Revenues 24,993,653 23,879,139 25,009,520 25,111,881
Other Sources
Sales of Fixed Assets 32,962 23,000 45,000 35,000
Capital Lease Proceeds 355,818 325,000 258,258 -
Bond and Loan Proceeds 3,000,000 - - -
Transfers-In From Other Funds 7,258,836 4,970,971 5,136,471 3,446,593
Total Other Sources 10,647,616 5,318,971 5,439,729 3,481,593
TOTAL REVENUES 35,641,269 29,198,110 30,449,249 28,593,474
EXPENDITURES
General Government and Finance 3,379,282 3,608,291 3,646,443 3,866,146
Community Development 1,505,073 1,392,985 1,384,862 1,492,126
Public Safety 3,416,991 3,697,529 3,740,346 3,889,510
Public Works, Engineering and Utilities 4,318,222 4,692,091 4,499,617 4,553,094
Transportation and Fleet Maintenance 3,799,803 3,381,757 3,498,097 4,717,296
Recreation 1,436,483 1,504,825 1,464,614 1,634,493
Total Operating Expenditures 17,855,854 18,277,478 18,233,979 20,152,665
Debt Service 2,108,915 2,085,410 2,087,602 2,009,709
Capital Improvements and Equipment Replacement 6,919,525 11,581,467 11,667,865 3,890,399
Contingency - 235,578 41,512 200,000
Other Uses
Transfers-Out To Other Funds 7,258,836 4,970,971 5,138,971 3,760,318
TOTAL EXPENDITURES 34,143,130 37,150,904 37,169,929 30,013,091
NET SOURCE (USE) OF FUNDS 1,498,139 (7,952,794) (6,720,680) (1,419,617)
FUND BALANCES, Beginning of Year 22,547,468 23,762,320 24,045,607 17,324,927
FUND BALANCES, End of Year 24,045,607$ 15,809,526$ 17,324,927$ 15,905,310$
TOTAL - ALL FUNDS
TOWN OF AVON
Financial Overview
Section II, Page 1
Urban Community Affordable Exterior
General Renewal Enhancement Water Housing Energy Offset
Fund Fund Fund Fund Fund Fund
REVENUE
Taxes 13,446,397$ 1,421,535$ -$ -$ -$ -$
Licenses and Permits 344,100 - - - - 5,000
Intergovernmental 925,585 - - - - -
Charges for Services 1,569,376 - - 180,000 35,000 -
Fines and Forfeitures 65,200 - - - - -
Investment Earnings 175,000 15,700 - - 519 -
Other Revenue 437,500 - 80,000 - 3,223 -
Total Operating Revenues 16,963,158 1,437,235 80,000 180,000 38,742 5,000
Other Sources
Sales of Fixed Assets - - - - - -
Transfers-In From Other Funds 240,111 - - - - -
TOTAL REVENUES 17,203,269 1,437,235 80,000 180,000 38,742 5,000
EXPENDITURES
General Government, Housing and Finance 3,847,696$ 3,450 - - 10,000 -
Community Development 1,492,126 - - - - -
Police 3,889,510 - - - - -
Public Works, Engineering and Utilities 4,438,103 - - 114,991 - -
Transportation and Fleet Maintenance - - - - - -
Recreation and Culture 1,634,493 - - - - -
Total Operating Expenditures 15,301,928 3,450 - 114,991 10,000 -
Debt Service - 891,700 - - - -
Capital Expenditures - - - - - -
Contingency 100,000 - - - - -
Other Uses
Transfers-Out To Other Funds 1,870,000 400,000 80,000 160,000 - -
TOTAL EXPENDITURES 17,271,928 1,295,150 80,000 274,991 10,000 -
NET SOURCE (USE) OF FUNDS (68,659) 142,085 - (94,991) 28,742 5,000
FUND BALANCES, Beginning of Year 5,871,198 497,102 80,000 99,200 593,027 37,768
FUND BALANCES, End of Year 5,802,539$ 639,187$ 80,000$ 4,209$ 621,769$ 42,768$
Special Revenue Funds
TOTAL - BY FUND
TOWN OF AVON
Financial Overview
Section II, Page 2
Debt Service Internal
Fund Service
Disposable Capital Percent
Paper Bag Bond Projects Mobility Fleet Equipment of
Fee Fund Redemption Fund Fund Maintenance Replacement Total Total
-$ -$ 2,775,000$ 41,592$ -$ -$ 17,684,524$ 70.42%
18,000 - - - - - 367,100 1.46%
- - 40,000 1,046,000 - - 2,011,585 8.01%
- - - 270,806 1,214,791 683,687 3,953,660 15.74%
- - - - - - 65,200 0.26%
- 12,725 43,750 - - - 247,694 0.99%
- - 80,000 153,645 - 27,750 782,118 3.11%
18,000 12,725 2,938,750 1,512,043 1,214,791 711,437 25,111,881 100.00%
- - - - - 35,000 35,000
- 1,006,482 450,000 1,200,000 550,000 - 3,446,593
18,000 1,019,207 3,388,750 2,712,043 1,764,791 746,437 28,593,474
5,000 - - - - - 3,866,146 19.18%
- - - - - - 1,492,126 7.40%
- - - - - - 3,889,510 19.30%
- - - - - - 4,553,094 22.59%
- - - 2,916,023 1,801,273 - 4,717,296 23.41%
- - - - - - 1,634,493 8.11%
5,000 - - 2,916,023 1,801,273 - 20,152,665 100.00%
- 1,019,207 98,802 - - - 2,009,709
- - 3,046,577 - - 843,822 3,890,399
- - 100,000 - - - 200,000
- - 1,250,318 - - - 3,760,318
5,000 1,019,207 4,495,697 2,916,023 1,801,273 843,822 30,013,091
13,000 - (1,106,947) (203,980) (36,482) (97,385) (1,419,617)
18,000 535,590 5,614,158 590,306 55,808 3,332,770 17,324,927
31,000$ 535,590$ 4,507,211$ 386,326$ 19,326$ 3,235,385$ 15,905,310$
Enterprise Funds
TOTAL - BY FUND
TOWN OF AVON
Financial Overview
Section II, Page 3
REVENUES
TOWN OF AVON
Financial Overview
Taxes
70.42%
Intergovernmental
8.01%
Charges for Services
15.74%
Investment Earnings
0.99%Licenses, Fines, Other
4.84%
2019 Total Operating Revenues
By Major Source
Taxes
72.35%
Intergovernmental
9.26%
Charges for Services
13.00%
Investment Earnings
0.80%Licenses, Fines, Other
4.59%
2018 Total Operating Revenues
By Major Source
Section II, Page 4
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
TAXES
General Property Tax 2,916,474$ 3,298,945$ 3,321,761$ 3,339,161$
Specific Ownership Tax 99,498 120,000 105,000 105,000
Real Estate Transfer Tax 4,449,530 3,000,000 3,500,000 2,775,000
Sales Tax 8,051,066 8,218,606 8,435,145 8,510,145
Cigarette, Tobacco, Utility and Other Taxes 154,932 140,000 165,000 325,000
Accomodations Tax 1,333,939 1,306,343 1,346,488 1,373,418
VAA Retail Sales Fee 763,915 775,000 795,000 826,800
Franchise Fees 419,479 430,000 425,000 430,000
Total Taxes 18,188,833$ 17,288,894$ 18,093,394$ 17,684,524$
REVENUES
TOWN OF AVON
Financial Overview
The Town of Avon anticipates collecting approximately $17,684,524 or 70.44% of its operating revenues, through an
assortment of taxes in 2019. The chart and table below depicts the amount and type of taxes projected for 2019.
The Town's sales tax rate is 4.0%. The sales tax is deposited into the General Fund to partially finance the operating
costs associated with providing general governmental type services to the community. The Town also has a 2.0% real
estate transfer tax. The tax is charged on all sales of real estate within the Town. Proceeds from this tax are deposited
into the Town's Capital Projects Fund and help pay for major capital improvement projects.
General Property Tax
18.88%
Specific Ownership Tax
0.59%
Real Estate Transfer Tax
15.69%
Sales Tax
48.12%
Cigarette,
Tobacco,
Utility and
Other
Taxes
1.84%
Accomodations Tax
7.77%
VAA Retail Sales Fee
4.68%Franchise Fees
2.43%
2019 Taxes By Type
Section II, Page 5
REVENUES
TOWN OF AVON
Financial Overview
Property Tax
For 2019, the Town's property tax rate for the General Fund will remain at 8.956 mills. In addition, the Avon Urban
Renewal Authority has budgeted $1,421,535 in property tax increment. Total property tax revenues for the Town
are budgeted at $3,339,161 or 18.88% of total tax revenues. The two charts below show the Town's historical
property tax levies and assessed valuations for the past ten years.
$-
$50,000,000
$100,000,000
$150,000,000
$200,000,000
$250,000,000
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Year
Historical Assessed Values
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Year
Property Tax Levy
Section II, Page 6
*Total expenditures excluding operating transfers and contingencies
EXPENDITURES
TOWN OF AVON
Financial Overview
General Government
and Finance
11.40%
Community
Development
4.33%
Public Safety
11.69%
Public Works,
Engineering and
Utilities
14.07%
Transportation and
Fleet Maintenance
10.94%
Recreation
4.58%
Debt Service
6.53%
Capital Improvements
and Equipment
Replacement
36.47%
2018 Total Expenditures By Major Function*
General Government
and Finance
14.84%
Community
Development
5.73%
Public Safety
14.93%
Public Works,
Engineering and
Utilities
17.48%
Transportation and
Fleet Maintenance
18.11%
Recreation
6.27%
Debt Service
7.71%
Capital Improvements
and Equipment
Replacement
14.93%
2019 Total Expenditures By Major Function*
Section II, Page 7
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
EXPENDITURES
Governmental Funds:
General Fund 16,765,133$ 17,014,188$ 16,913,283$ 17,271,928$
Special Revenue Funds 4,301,286 2,608,665 2,609,357 1,665,141
Debt Service Funds 1,023,969 1,016,854 1,018,354 1,019,207
Capital Projects Fund 8,054,561 12,544,923 12,219,215 4,495,697
Total 30,144,949 33,184,630 32,760,209 24,451,973
Proprietary Fund Types:
Transit Fund 2,137,194 1,687,784 1,774,242 2,916,023
Fleet Maintenance Fund 1,662,609 1,693,973 1,723,855 1,801,273
Equipment Replacement Fund 198,378 584,517 911,623 843,822
Total 3,998,181 3,966,274 4,409,720 5,561,118
TOTAL EXPENDITURES 34,143,130$ 37,150,904$ 37,169,929$ 30,013,091$
EXPENDITURES
TOWN OF AVON
Financial Overview
General Fund
57.55%
Special Revenue Funds
5.55%
Debt Service Funds
3.40%
Capital Projects
Fund
11.46%
Transit Fund
9.72%
Fleet Maintenance Fund
6.00%
Equipment
Replacement Fund
1.02%
2019 Total Expenditures By Fund Type
Section II, Page 8
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
Fund Balances
General Fund 5,814,591$ 5,380,433$ 5,871,198$ 5,802,539$
Capital Projects Fund 11,282,615 4,715,192 5,614,158 4,507,211
Debt Service 535,590 536,567 535,590 535,590
Equipment Replacement 3,534,505 3,309,580 3,332,770 3,235,385
Enterprise Funds 710,428 730,128 646,114 405,652
Special Revenue Funds 2,167,878 1,137,626 1,325,097 1,418,933
Total 24,045,607$ 15,809,526$ 17,324,927$ 15,905,310$
FUND BALANCES
General Fund
36.48%
Capital Projects Fund
28.34%
Debt Service
3.37%
Equipment
Replacement
20.34%
Enterprise Funds
2.55%
Special Revenue Funds
8.92%2019 Fund Balances
By Fund
TOWN OF AVON
Financial Overview
General Fund
33.89%
Capital Projects Fund
32.41%
Debt Service
3.09%
Equipment
Replacement
19.24%
Enterprise Funds
3.73%
Special Revenue Funds
7.65%2018 Fund Balances
By Fund
Section II, Page 9
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
PERSONNEL COSTS
Salaries and Wages:
Full-time Employees 6,012,861$ 6,173,674$ 6,170,024$ 6,980,272$
PTS Employees 678,363 741,892 730,030 798,461
Overtime & Other Misc. Wages 429,494 497,369 563,194 401,384
Benefits:
Insurance 2,000,202 2,405,343 2,367,320 2,386,992
Taxes 99,981 107,355 108,020 118,317
Retirement 689,010 727,934 726,961 802,857
Other Benefits 25,810 23,135 28,182 28,001
Total Personnel Costs 9,935,721$ 10,676,702$ 10,693,731$ 11,516,284$
EXPENDITURES
TOWN OF AVON
Financial Overview
Full-time Employees
60.61%PTS Employees
6.93%
Overtime & Other
Misc. Wages
3.49%
Insurance
20.73%
Taxes
1.03%
Retirement
6.97%Other Benefits
0.24%
2019 Personnel Expenditures
Full-time Employees
57.70%PTS Employees
6.83%
Overtime & Other
Misc. Wages
5.27%
Insurance
22.14%
Taxes
1.01%
Retirement
6.80%Other Benefits
0.26%
2018 Personnel Expenditures
Section II, Page 10
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
REVENUES
Taxes 12,562,229$ 12,828,034$ 13,109,453$ 13,446,397$
Licenses and Permits 341,543 226,100 340,600 344,100
Intergovernmental 959,782 1,029,926 1,045,685 925,585
Charges for Services 1,716,388 1,615,108 1,584,360 1,569,376
Fines and Forfeitures 94,311 92,445 61,375 65,200
Investment Earnings 126,329 135,000 140,000 175,000
Other Revenue 408,720 420,300 455,300 437,500
Total Operating Revenues 16,209,302 16,346,913 16,736,773 16,963,158
Other Sources
Capital Lease Proceeds 80,204 - - -
Transfer-In From Capital Projects Fund 226,327 233,117 233,117 240,111
Total Other Sources 306,531 233,117 233,117 240,111
TOTAL REVENUES 16,515,833$ 16,580,030$ 16,969,890$ 17,203,269$
EXPENDITURES
General Government 3,356,161$ 3,579,841$ 3,617,993$ 3,847,696$
Community Development 1,505,073 1,392,985 1,384,862 1,492,126
Public Safety 3,416,991 3,697,529 3,740,346 3,889,510
Public Works 4,180,010 4,547,942 4,355,468 4,438,103
Recreation 1,436,483 1,504,825 1,464,614 1,634,493
Total Operating Expenditures 13,894,718 14,723,122 14,563,283 15,301,928
Contingency - 109,066 - 100,000
Other Uses
Transfers-Out to Capital Projects Fund 1,120,000 600,000 600,000 120,000
Transfers-Out to Transit 1,390,415 1,167,000 1,200,000 1,200,000
Transfers-Out to Fleet Maintenance 360,000 415,000 550,000 550,000
Total Other Uses 2,870,415 2,182,000 2,350,000 1,870,000
TOTAL EXPENDITURES 16,765,133 17,014,188 16,913,283 17,271,928
NET SOURCE (USE) OF FUNDS (249,300) (434,158) 56,607 (68,659)
FUND BALANCES, Beginning of Year 6,063,891 5,814,591 5,814,591 5,871,198
FUND BALANCES, End of Year 5,814,591$ 5,380,433$ 5,871,198$ 5,802,539$
FUND BALANCES:
Restricted For:
3% TABOR Emergency Reserve 688,786$ 688,786$ 688,786$ 688,786$
Assigned For:
Special Events - 100,000 - -
Unassigned:
25% Minimum Reserve Balance 3,911,283 4,076,281 4,078,321 4,262,982
Undesignated, Unreserved 1,214,522 515,367 1,104,091 850,771
TOTAL FUND BALANCES 5,814,591$ 5,380,433$ 5,871,198$ 5,802,539$
Fund Summary
MUNICIPAL SERVICES
General Fund #10
Section II, Page 11
MUNICIPAL SERVICES
General Fund
Taxes
79.27%
Licenses and Permits
2.03%
Intergovernmental
5.46%
Charges for Services
9.25%
Fines and Forfeitures
0.38%Investment Earnings
1.03%Other Revenue
2.58%
2019 Operating Revenues
General Government
25.15%
Community
Development
9.75%
Public Safety
25.42%
Public Works
29.00%
Recreation
10.68%
2019 Operating Expenditures
Section II, Page 12
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
TAXES
General Property Tax 1,739,400$ 1,838,085$ 1,837,820$ 1,876,034$
Specific Ownership Tax 99,498 120,000 105,000 105,000
Sales Tax 8,051,066 8,218,606 8,435,145 8,510,145
Accommodation Tax 1,333,939 1,306,343 1,346,488 1,373,418
Cigarette and Tobacco Taxes - - - 175,000
Utility and Other 154,932 140,000 165,000 150,000
VAA RSF 763,915 775,000 795,000 826,800
Franchise Fees 419,479 430,000 425,000 430,000
TOTAL TAXES 12,562,229$ 12,828,034$ 13,109,453$ 13,446,397$
Revenues
MUNICIPAL SERVICES
General Fund
General Property Tax
13.95%
Specific Ownership Tax
0.78%
Sales Tax
63.29%
Accommodation Tax
10.21%
Cigarette and Tobacco
Taxes
1.30%
Utility and Other
1.12%
VAA RSF
6.15%
Franchise Fees
3.20%
2019 Taxes
Section II, Page 13
Other
Personnel Contracted Operating Capital
Services Commodities Services Costs Outlay Total
EXPENDITURES
General Government 2,585,818$ 64,729$ 655,028$ 523,196$ 18,925$ 3,847,696$
Community Development 591,085 53,589 121,533 720,869 5,050 1,492,126
Public Safety 2,901,319 158,553 73,066 720,742 35,830 3,889,510
Public Works 2,228,030 417,784 784,871 979,418 28,000 4,438,103
Recreation and Culture 1,310,181 82,299 43,147 196,716 2,150 1,634,493
TOTAL OPERATING
EXPENDITURES 9,616,433$ 776,954$ 1,677,645$ 3,140,941$ 89,955$ 15,301,928$
Expenditures
MUNICIPAL SERVICES
General Fund
Personnel Expenditures
62.84%
Commodities
5.08%
Contracted Services
10.96%
Other Operating Costs
20.53%
Capital Outlay
0.59%
2019 Operating Expenditures
By Object Class
Section II, Page 14
Original or Final
Prev. Amend.Revised Adopted
Account Actual Budget Budget Budget
Number Description 2017 2018 2018 2019
Taxes:
51101 General Property Tax 1,736,538$ 1,836,085$ 1,836,085$ 1,874,034$
51102 General Property Tax - Delinquencies 22 500 500 500
51103 General Property Tax - Interest 2,840 1,500 1,500 1,500
51104 General Property Tax - Abatements - - (265) -
51201 Specific Ownership Tax 99,498 120,000 105,000 105,000
51301 Sales Tax 8,051,066 8,218,606 8,435,145 8,510,145
51302 Utility Tax 102,279 110,000 105,000 105,000
51303 Accommodation Tax 1,333,939 1,306,343 1,346,488 1,373,418
51304 Penalties and Interest 32,450 25,000 50,000 35,000
51305 Sales Tax Audit Assessments 20,203 5,000 10,000 10,000
51307 VAA Retail Sales Fee 763,915 775,000 795,000 826,800
51308 Cigarette Excise Tax - - - 150,000
51309 Tobacco Add-on Sales Tax - - - 25,000
51402 Franchise Fees 419,479 430,000 425,000 430,000
51000 Total Taxes 12,562,229 12,828,034 13,109,453 13,446,397
Licenses and Permits:
52101 Liquor Licenses 8,086 7,000 12,500 12,500
52102 Business Licenses 85,425 85,000 95,000 95,000
52103 Contractor's Licenses 10,765 10,500 10,500 10,500
52104 Tobacco/Cigarette Licenses - - - 2,500
52201 Building Permits 200,756 115,000 215,000 215,000
52205 Road Cut Permits 11,361 8,000 7,000 8,000
52207 Mobile Vendor Cart Permits 150 600 600 600
52209 School Site In-lieu-of Payment 25,000 - - -
52000 Total Licenses and Permits 341,543 226,100 340,600 344,100
Intergovernmental:
Federal Grants:
53106 Click It or Ticket 4,180 5,500 2,225 5,500
53107 Ballistic Vests 1,237 2,000 1,600 2,000
State Grants
53204 LEAF Grant 10,972 18,000 - -
53206 High Visibility Grant 24,524 20,000 25,000 20,000
53207 POST I70 Training Grants 38,608 21,000 40,976 14,350
Local Government/Other Agency
53900 Eagle River Youth Coalition 6,477 8,500 5,000 5,000
Subtotal: Grants 85,998 75,000 74,801 46,850
Revenue Detail
MUNICIPAL SERVICES
General Fund
Section II, Page 15
Original or Final
Prev. Amend.Revised Adopted
Account Actual Budget Budget Budget
Number Description 2017 2018 2018 2019
Revenue Detail
MUNICIPAL SERVICES
General Fund
State/County Shared Revenue:
53301 Conservation Trust 64,771 72,000 72,000 72,000
53302 Motor Vehicle Registration 24,613 22,000 24,800 24,800
53303 Highway User's Tax 193,875 201,963 253,469 181,675
53304 Cigarette Tax 37,696 42,000 35,000 -
53305 County Sales Tax 424,225 483,743 450,000 463,500
53306 Road & Bridge Fund 127,800 132,220 134,615 135,760
53308 State Severance Tax 804 1,000 1,000 1,000
Subtotal: Shared Revenue 873,784 954,926 970,884 878,735
53000 Total Intergovernmental 959,782 1,029,926 1,045,685 925,585
Charges for Services:
General Government:
54102 Photocopying Charges - 300$ 100$ 100$
54103 License Hearing Fees - 100 100 100
54104 Other Fees and Charges 2,576 1,250 2,000 2,000
54105 CC & Paper Filing Fees 2,691 - 2,500 2,500
54201 Plan Check Fees 111,012 95,000 65,000 50,000
54202 Subdivision Review Fees - 1,000 - -
54203 Design Review Fees 14,485 14,295 22,000 22,000
54204 Animal Control Fees 120 500 150 150
54205 Abatement Services 300 - - -
54206 Fire Impact Fee Administration Fees 1,795 750 1,500 1,500
54301 Police Reports 620 600 500 500
54302 Police Extra Duty 23,922 25,000 50,000 25,000
54303 Fingerprinting Fees 5,844 5,000 3,500 -
54304 VIN Inspection Fees 13,540 5,000 750 750
54305 False Alarm Fees/Misc Police Dept Fees 70 500 75 75
54306 National Night Out 3,476 2,000 3,500 2,500
54307 Kids, Cops, Hoops 400 - - -
54399 DUI Reimbursement 16,283 24,250 40,900 35,000
Subtotal: General Govern.197,134 175,545 192,575 142,175
Recreation Facility:
54601 Admission Fees 963,861 915,000 915,000 915,000
54602 Program Fees 87,796 94,580 94,580 94,580
54603 Rentals 49,543 42,500 54,424 42,500
54604 Merchandise Sales 7,660 8,500 8,600 8,500
54606 Rec Center Services 9,531 10,000 11,296 10,000
54607 Fitness Program Revenues 52,534 50,125 58,000 50,125
Other Recreation:
54651 Adult Program Revenues 19,350 24,921 26,000 24,921
54652 Cabin Equipment Rentals 24,254 17,500 31,350 25,000
54653 Athletic Field Rentals 2,270 2,000 1,500 2,000
54655 Youth Program Revenues 170,710 215,625 168,000 215,625
Section II, Page 16
Original or Final
Prev. Amend.Revised Adopted
Account Actual Budget Budget Budget
Number Description 2017 2018 2018 2019
Revenue Detail
MUNICIPAL SERVICES
General Fund
Special Events:
54670 Ticket Sales 80,807 - - -
54671 Revenues from Vendor Sales 6,868 - - -
54676 Sponsorships 22,175 38,000 7,000 20,000
54678 Event Fees 10,600 10,525 5,550 5,450
54679 Special Event Admission Fees 11,295 10,287 10,485 13,500
Subtotal: Recreation 1,519,254 1,439,563 1,391,785 1,427,201
54000 Total Charges for Services 1,716,388 1,615,108 1,584,360 1,569,376
Fines and Forfeitures:
55101 Court Fines - Traffic 63,765$ 51,300 37,700 40,000
55102 Court Fines - Criminal 16,081 21,000 10,200 11,000
55103 Court Fines - Parking 3,775 6,735 2,890 3,000
55105 Court Costs 5,210 7,000 5,860 6,000
55106 Jury Fees - 100 25 100
55107 Bond Forfeitures - 100 200 100
55110 Police Training Surcharge 5,480 6,210 4,500 5,000
55000 Total Fines and Forfeitures 94,311 92,445 61,375 65,200
Investment Earnings:
57101 Interest 126,329 135,000$ 140,000$ 175,000$
57000 Total Investment Earnings 126,329 135,000 140,000 175,000
Other Revenues:
58101 Recreational Amenity Fees 275,511 325,000 275,000 275,000
58109 Bond Issuance Fees 10,476 10,200 10,200 10,000
58201 Lease of Town-Owned Property 37,258 40,000 60,000 52,500
58999 Miscellaneous Nonclassified Revenues 85,475 45,100 110,100 100,000
58000 Total Other Revenues 408,720 420,300 455,300 437,500
50000 TOTAL REVENUES 16,209,302$ 16,346,913$ 16,736,773$ 16,963,158$
Section II, Page 17
Original or Final
Dept./Prev. Amend.Revised Adopted
Div.Actual Budget Budget Budget
Number Description 2017 2018 2018 2019
General Government:
111 Mayor and Town Council 218,454$ 232,288$ 232,288$ 262,117$
112 Boards and Commissions 13,228 16,049 16,049 16,049
113 Town Attorney 120,393 132,000 132,000 155,000
115 Town Clerk 106,185 117,913 118,313 120,800
121 Municipal Court 120,667 148,899 148,899 155,008
131 Town Manager 349,501 367,798 363,558 386,895
133 Community Relations 197,403 196,416 196,416 202,582
Subtotal General Government 1,125,831 1,211,363 1,207,523 1,298,451
Human Resources:
132 Human Resources 443,676 486,153 461,613 537,456
Finance and IT:
141 Finance 872,178 944,349 960,219 997,181
143 Information Systems 394,014 436,762 387,291 431,091
149 Nondepartmental 520,462 501,214 601,347 583,517
Subtotal Finance and IT 1,786,654 1,882,325 1,948,857 2,011,789
Total General Government and Finance 3,356,161 3,579,841 3,617,993 3,847,696
Community Development:
212 Planning 267,413 309,940 296,038 293,353
213 Building Inspection 145,487 151,049 150,591 177,039
215 Town Produced Events 609,604 268,342 274,579 210,019
216 Special Event Funding 309,449 366,620 366,620 500,000
217 Community Grants 173,120 200,034 200,034 201,000
218 Salute to the USA - 97,000 97,000 110,715
Total Community Development 1,505,073 1,392,985 1,384,862 1,492,126
Police Department:
311 Administration 686,727 778,392 795,442 795,463
312 Patrol 2,449,547 2,633,370 2,648,142 2,778,057
313 Investigations 280,717 285,767 296,762 315,990
Total Police Department 3,416,991 3,697,529 3,740,346 3,889,510
Department Expenditure Summaries
MUNICIPAL SERVICES
General Fund
Section II, Page 18
Original or Final
Dept./Prev. Amend.Revised Adopted
Div.Actual Budget Budget Budget
Number Description 2017 2018 2018 2019
Department Expenditure Summaries
MUNICIPAL SERVICES
General Fund
Public Works
Engineering:
412 Engineering 239,144 283,636 249,063 275,025
418 Buildings and Facilities 1,121,669 1,260,946 1,212,135 1,169,504
Roads and Bridges:
413 Roads and Bridges 2,204,890 2,331,843 2,246,203 2,321,714
415 Parks and Grounds 614,307 671,517 648,067 671,860
Total Public Works Department 4,180,010 4,547,942 4,355,468 4,438,103
Recreation Department:
514 Administration 226,021 237,063 227,560 244,297
515 Adult Programs 52,019 62,834 61,393 62,701
516 Aquatics 573,607 527,783 509,851 629,604
518 Fitness 148,095 144,227 140,387 136,807
519 Guest Services 307,098 325,124 319,070 336,180
521 Youth Programs 129,643 150,475 149,034 161,580
523 Communtiy Swim Program - 57,319 57,319 63,324
Total Recreation 1,436,483 1,504,825 1,464,614 1,634,493
TOTAL OPERATING EXPENDITURES 13,894,718$ 14,723,122$ 14,563,283$ 15,301,928$
Section II, Page 19
Dept./Purchased &Other
Div.Personnel Contracted Operating Capital
Number Description Services Commodities Services Costs Outlay Total
General Government:
111 Town Council 186,306$ -$ 23,200$ 51,111$ 1,500$ 262,117$
112 Boards and Commissions 13,299 500 - 2,250 - 16,049
113 Town Attorney - - 155,000 - - 155,000
115 Town Clerk 103,346 2,910 6,599 6,945 1,000 120,800
121 Municipal Court 124,977 200 25,506 2,175 2,150 155,008
131 Town Manager 371,453 75 1,220 11,647 2,500 386,895
133 Community Relations 105,141 125 32,534 62,982 1,800 202,582
Subtotal General Govt 904,522 3,810 244,059 137,110 8,950 1,298,451
Human Resources Department:
132 Human Resources 464,273 15,005 21,617 33,986 2,575 537,456
Finance and IT:
141 Finance Department 847,428 5,636 119,726 23,091 1,300 997,181
143 Information Systems 286,803 2,050 127,786 8,352 6,100 431,091
149 Nondepartmental 82,792 38,228 141,840 320,657 - 583,517
Subtotal Finance and IT 1,217,023 45,914 389,352 352,100 7,400 2,011,789
Total General Govt and Finance 2,585,818 64,729 655,028 523,196 18,925 3,847,696
Community Development:
212 Planning 248,988 810 32,368 9,037 2,150 293,353
213 Building Inspection 169,050 429 2,500 3,910 1,150 177,039
215 Town Produced Events 173,047 850 27,750 6,622 1,750 210,019
216 Special Event Funding - - - 500,000 - 500,000
218 Community Grants - - - 201,000 - 201,000
218 Salute to the USA - 51,500 58,915 300 - 110,715
Total Community Development 591,085 53,589 121,533 720,869 5,050 1,492,126
Public Safety:
Police Department:
311 Administration 639,630 23,406 39,913 88,184 4,330 795,463
312 Patrol 1,970,092 126,316 31,353 618,796 31,500 2,778,057
313 Investigations 291,597 8,831 1,800 13,762 - 315,990
Total Public Safety 2,901,319 158,553 73,066 720,742 35,830 3,889,510
Departmental Operating Costs
MUNICIPAL SERVICES
General Fund
Section II, Page 20
Dept./Purchased &Other
Div.Personnel Contracted Operating Capital
Number Description Services Commodities Services Costs Outlay Total
Departmental Operating Costs
MUNICIPAL SERVICES
General Fund
Public Works
Engineering:
412 Engineering 247,590 5,839 13,200 7,396 1,000 275,025
413 Buildings & Facilities 480,724 97,992 148,843 439,445 2,500 1,169,504
Roads and Bridges:
415 Roads and Bridges 1,499,716 154,205 330,838 332,805 4,150 2,321,714
418 Parks - 159,748 291,990 199,772 20,350 671,860
Total Public Works 2,228,030 417,784 784,871 979,418 28,000 4,438,103
Recreation:
514 Administration 185,746 6,596 13,230 38,725 - 244,297
515 Adult Programs 56,982 5,719 - - - 62,701
516 Aquatics 537,265 35,094 28,933 27,162 1,150 629,604
518 Fitness 69,947 8,100 - 58,760 - 136,807
519 Guest Services 290,626 12,050 - 32,504 1,000 336,180
521 Youth Programs 134,901 13,170 984 12,525 - 161,580
523 Community Swim Program 34,714 1,570 - 27,040 - 63,324
Total Recreation 1,310,181 82,299 43,147 196,716 2,150 1,634,493
TOTAL OPERATING EXPENDITURES 9,616,433$ 776,954$ 1,677,645$ 3,140,941$ 89,955$ 15,301,928$
Section II, Page 21
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contract Services - 3,200 3,200 3,200
Other Operating Costs - 250 250 250
Debt Service 963,177 891,066 891,758 891,700
Capital Outlay 32,651 - - -
Total 995,828$ 894,516$ 895,208$ 895,150$
EXPENDITURES BY CATEGORY
The Urban Renewal Fund's main source of funding is property tax increment revenues for Urban Renewal Plan
areas within the Town. The Town Center West Urban Renewal Plan Area was created in 2007, and is the only urban
renewal plan area within Avon. The plan area has a 25-year life for tax increment financing. Debt issuance proceeds
from tax increment financing in the amount of $3 million were received in early January, 2017. These proceeds
were transferred to the Capital Projects Fund for the New Town Hall tenant finish project. Property tax increment
revenues for 2018 are based upon a preliminary increment of $21,524,860 and an overlapping mill rate of 62.765,
resulting in a 1.45% decrease in TIF revenues from the previous year.
BUDGET SUMMARY: AVON URBAN RENEWAL FUND
ADMINISTRATION OF THE FUND
The Avon Urban Renewal Fund is administered by the AURA Treasurer / Town of Avon Finance Director.
FINANCIAL SUMMARY
Section II, Page 22
Fund Summary
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
REVENUES
Taxes 1,136,777$ 1,419,328$ 1,442,409$ 1,421,535$
Investment Earnings 7,114 7,853 12,450 15,700
Total Operating Revenues 1,143,891 1,427,181 1,454,859 1,437,235
Other Sources
Debt Issuance Proceeds 3,000,000 - - -
TOTAL REVENUES 4,143,891 1,427,181 1,454,859 1,437,235
EXPENDITURES
Current:
General Government - 3,450 3,450 3,450
Capital Improvements 32,651 - - -
Debt Service:
Principal 564,638 576,079 576,079 595,998
Interest 282,253 271,907 271,907 252,556
Bond Issuance Costs 81,625 - - -
Treasurer Fees 34,361 42,580 43,272 42,646
Fiscal Charges 300 500 500 500
Total Operating Expenditures 995,828 894,516 895,208 895,150
Other Uses
Transfers Out - Capital Projects Fund 2,978,375 1,420,000 1,420,000 400,000
TOTAL EXPENDITURES 3,974,203 2,314,516 2,315,208 1,295,150
NET SOURCE (USE) OF FUNDS 169,688 (887,335) (860,349) 142,085
FUND BALANCES, Beginning of Year 1,187,763 1,323,321 1,357,451 497,102
FUND BALANCES, End of Year 1,357,451$ 435,986$ 497,102$ 639,187$
FUND BALANCES:
Restricted For:
Debt Service 628,240$ 628,240$ 628,240$ 628,240$
Urban Renewal 729,211 (192,254) (131,138) 10,947
TOTAL FUND BALANCES 1,357,451$ 435,986$ 497,102$ 639,187$
AVON URBAN RENEWAL AUTHORITY #22
Summary
Section II, Page 23
Debt Service Summary
Original or Final
Prev. Amend.Revised Adopted
Account Actual Budget Budget Budget
Number Description 2017 2018 2018 2019
DEBT SERVICE
932 Series 2013, Tax Increment Revenue Bonds
65101 Principal 395,000$ 410,000$ 410,000$ 425,000$
65102 Interest 203,808 189,904 189,904 175,472
933 Series 2017, Tax Increment Revenue Bonds
65101 Principal 169,638 166,079 166,079 170,998
65102 Interest 78,445 82,003 82,003 77,084
Fiscal Charges
65104 Bond Issuance Charges 81,625 - - -
64303 Treasurer Fees 34,361 42,580 43,272 42,646
65103 Trustee Fees 300 500 500 500
60000 TOTAL DEBT SERVICE 963,177$ 891,066$ 891,758$ 891,700$
AVON URBAN RENEWAL AUTHORITY
Debt Service
Section II, Page 24
CIP Projects Inventory
Original or Final
Prev. Amend.Revised Adopted
Account Actual Budget Budget Budget
Number Description 2017 2018 2018 2019
CAPITAL IMPROVEMENT PROJECTS
Facilities
Cultural and Recreational Facilities
15001 Hahnewald Barn Study 12,651$ -$ -$ -$
Roads and Streets:
Street Improvements:
32018 Nottingham Road Streetlights - - - -
Utilities
41008 Heat Recovery Study 20,000 - - -
Total Capital Improvement Projects 32,651$ -$ -$ -$
AVON URBAN RENEWAL AUTHORITY
Capital Projects
Section II, Page 25
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019EXPENDITURES BY CATEGORY
SEE FUND SUMMARY
The Community Enhancement Fund (CEF) originates from the Franchise Agreement the Town of Avon has with Holy
Cross Energy to sell electricity to the Town. One percent (1%) of the revenue generated by Holy Cross Energy in the
Town of Avon is placed in the Community Enhancement Fund and is restricted to the following uses: beautification
projects, energy conservation projects, equipment and technology upgrades for schools, scholarship funds,
acquisition of open space and/or park land and development, sponsorship of special community events, and
undergrounding of overhead electric and other utility lines.
The CEF generates approximately $80,000/year and at the end of 2018 there is estimated be $80,000 remaining
in the CEF Fund Balance. A project Adopted in the CIP to be funded by the CEF in 2019 is the undergrounding of
electrical powerlines on the south side of old Town Hall next to the railroad tracks in the amount of $80,000.
BUDGET SUMMARY: COMMUNITY ENHANCEMENT FUND
ADMINISTRATION OF THE FUND
The Town Engineer administers the Community Enhancement Fund.
FINANCIAL SUMMARY
Section II, Page 26
Fund Summary
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
REVENUES
Other Revenue:
Community Enhancement Fees 78,545$ 80,000$ 80,000$ 80,000$
Total Operating Revenues 78,545 80,000 80,000 80,000
Other Sources
Transfers In - General Fund - - - -
TOTAL REVENUES 78,545 80,000 80,000 80,000
EXPENDITURES
Public Works:
Community Enhancement - - - -
Total Operating Expenditures - - - -
Other Uses
Transfers Out - Capital Projects Fund 140,750 - - 80,000
TOTAL EXPENDITURES 140,750 - - 80,000
NET SOURCE (USE) OF FUNDS (62,205) 80,000 80,000 -
FUND BALANCES, Beginning of Year 62,205 205 - 80,000
FUND BALANCES, End of Year -$ 80,205$ 80,000$ 80,000$
FUND BALANCES:
Restricted For:
Community Enhancement Projects -$ 80,205$ 80,000$ 80,000$
TOTAL FUND BALANCES -$ 80,205$ 80,000$ 80,000$
MUNICIPAL SERVICES
Community Enhancement Fund #23
Section II, Page 27
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
Personnel Services 33,606$ 34,399$ 34,399$ 38,241$
Commodities - - - -
Contract Services 15,619 91,000 91,000 53,000
Other Operating Costs 26,750 18,750 18,750 23,750
Capital Outlay 62,237 - - -
Total 138,212$ 144,149$ 144,149$ 114,991$
Water Utilities 138,212$ 144,149$ 144,149$ 114,991$
Total 138,212$ 144,149$ 144,149$ 114,991$
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Management of Water Fund Capital Improvement Projects 25%19,188$ 28,748$
Long-Range Planning 75%57,563 86,243
PROGRAM COST ALLOCATIONS
Water Utilities
BUDGET SUMMARY: WATER FUND
ADMINISTRATION OF THE FUND
The Water Fund is administered by the Town Engineer. Approximately 15% of the Engineer's total administration
time is charged to the Water Fund.
FINANCIAL SUMMARY
EXPENDITURES BY CATEGORY
The Water Fund collects revenues, which are restricted to water related projects and expenses. Revenues are
generated by a $4,000 per Single Family Equivalent (SFE) water tap fee and a $3.25/SFE/month fee on the water bill.
Expenditures in the Water Fund include engineering and construction of projects, water attorney fees and irrigation
ditch maintenance. In addition, revenues are contributed to third parties for water quality monitoring, river clean-
up and associated projects.
EXPENDITURES BY PROGRAM
PROGRAM ACTIVITIES AND OPERATIONS: WATER FUND
Management of Water Fund Capital Improvement Projects: Includes initial planning, engineering, design and
construction of water-related improvements.
Long-Range Planning: Includes oversight of water rights and work on the resolution of issues with the Water
Authority as identified in the 2017-19 Strategic Plan.
Section II, Page 28
1.Design and construct at least one water quality vault along Avon Road.
2.Begin the the construction mitigation measures of the Nottingham Road mud flows.
ACCOMPLISHMENTS AND GOALS: WATER FUND
2018 MAJOR ACCOMPLISHMENTS
1. Developed a Water Quality Plan implementation plan for untreated stormwater runoff from Avon Road into the
Eagle River that will protect the long-term sustainability of the river.
2. Completed the Nottingham Road mud and debris flow mitigation study. Started design of several related projects
for construction in 2019.
2019 STRATEGIC GOALS
Section II, Page 29
Fund Summary
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
REVENUES
Charges for Services:
Water Surcharges 154,459$ 150,000$ 155,000$ 160,000$
Tap Fees 58,794 20,000 20,000 20,000
Tap Fees - Mountain Star 62,237 - 1,176 -
Total Charges for Services 275,490 170,000 176,176 180,000
Other Revenues
Nonclassified Revenues - - - -
TOTAL REVENUES 275,490$ 170,000$ 176,176$ 180,000$
EXPENDITURES
Water Utilities 138,212 144,149 144,149 114,991
Total Operating Expenditures 138,212 144,149 144,149 114,991
Other Uses
Transfers Out - Capital Projects Fund 25,000 125,000 125,000 160,000
TOTAL EXPENDITURES 163,212 269,149 269,149 274,991
NET SOURCE (USE) OF FUNDS 112,278 (99,149) (92,973) (94,991)
FUND BALANCES, Beginning of Year 79,895 111,946 192,173 99,200
FUND BALANCES, End of Year 192,173$ 12,797$ 99,200$ 4,209$
FUND BALANCES:
Restricted For:
Water Projects 192,173$ 12,797$ 99,200$ 4,209$
TOTAL FUND BALANCES -$ -$ -$ -$
MUNICIPAL SERVICES
Water Fund #24
Section II, Page 30
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
SEE FUND SUMMARY
EXPENDITURES BY CATEGORY
BUDGET SUMMARY: AFFORDABLE HOUSING FUND
The Affordable Housing Fund was established to receive payment from two developments: $846,000 from the
Westin Riverfront development, and $100,000 from the original Gates Development (now known as The Ascent).
The exactions were paid in full satisfaction of the employee housing impact fee and mitigation requirements.
Monies in the Fund may be used for any purpose deemed appropriate by the Town Council. Funds have been
appropriated in the 2017, 2018 and 2019 budgets for project development associated with affordable housing
programs. For 2018 and 2019, rental revenues from the leasing of two residential units from the recently vacated
Wildridge Fire Station have been included in the Affordable Housing Fund budget.
ADMINISTRATION OF THE FUND
The Town Manager administers the Affordable Housing Fund.
FINANCIAL SUMMARY
Section II, Page 31
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
REVENUES
Charges for Services:
Rental Revenues - Employees 13,934$ 28,800$ 28,800$ 35,000$
Investment Earnings 720 621 621 519
Other Revenue:
Nonclassified Revenues 77,770 3,120 3,120 3,223
Total Operating Revenues 92,424 32,541 32,541 38,742
TOTAL REVENUES 92,424 32,541 32,541 38,742
EXPENDITURES
General Government:
Affordable Housing 23,121 25,000 25,000 10,000
Total Operating Expenditures 23,121 25,000 25,000 10,000
TOTAL EXPENDITURES 23,121 25,000 25,000 10,000
NET SOURCE (USE) OF FUNDS 69,303 7,541 7,541 28,742
FUND BALANCES, Beginning of Year 516,183 563,329 585,486 593,027
FUND BALANCES, End of Year 585,486$ 570,870$ 593,027$ 621,769$
Fund Summary
MUNICIPAL SERVICES
Affordable Housing Fund #25
Section II, Page 32
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
SEE FUND SUMMARY
EXPENDITURES BY CATEGORY
BUDGET SUMMARY: EXTERIOR ENERGY OFFSET FUND
The Exterior Energy Offset Fund (EEOP) was establsihed to encourage sustainable, energy efficient, exterior heating
solutions that conserve energy and natural resources. EEOP considers exterior energy uses over a nominal amount
and establsihes fees based on average British Thermal Units (BTUs) required for such amenities over a 20-year period
in our climate. Fees are exempted if renewable energy system(s) are installed on-site prior to completion of the
amenity which generate the equivalent of 50% of the energy needed for the exterior energy use. Any partial
renewable offsets and/or energy efficiency rebates earned may be credited accordingly. System design, calculations,
and field inspection are required and must be verified by theTown's Building Official. (b) The following EEOP fees shall
apply at the time of Building Permit.
Fees collected at building permit are placed in the EEOP fund to create financial assistance, rebates, and incentives to
promote energy efficient projects elsewhere within the Town of Avon. Expenditures of EEOP funds shall be used for:
a) Provide educational materials and outreach for Town of Avon residents, businesses, employees and building
owners including but not necessarily limited to printed guides, efficient building educational events, a webpage with
available resources, links, and information. (b) Planning, design and implementation of renewable energy generation
projects. (c) Providing a community grant and/or rebate program for energy efficiency enhancements or renewable
energy generation projects. (d) Funding other resources and administrative costs associated with green building and
environmental sustainability oriented efforts. (e) Special consideration is given to projects that positively affect
occupants of local affordable housing or low income residents in Town of Avon
ADMINISTRATION OF THE FUND
The Town Manager administers the Exterior Energy Offset Fund.
FINANCIAL SUMMARY
Section II, Page 33
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
REVENUES
Licenses and Permits:
Exterior Energy Offset Fee 32,768$ 5,000$ 5,000$ 5,000$
Total Operating Revenues 32,768 5,000 5,000 5,000
TOTAL REVENUES 32,768 5,000 5,000 5,000
EXPENDITURES
Community Development:
Energy Efficiency Projects - - - -
Total Operating Expenditures - - - -
TOTAL EXPENDITURES - - - -
NET SOURCE (USE) OF FUNDS 32,768 5,000 5,000 5,000
FUND BALANCES, Beginning of Year - 32,768 32,768 37,768
FUND BALANCES, End of Year 32,768$ 37,768$ 37,768$ 42,768$
Fund Summary
MUNICIPAL SERVICES
Exterior Energy Offset Fund #27
Section II, Page 34
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
SEE FUND SUMMARY
EXPENDITURES BY CATEGORY
BUDGET SUMMARY: DISPOSABLE PAPER BAG FEE FUND
The Disposable Paper Bag Fee Fund was established in order to account for fees received by the Town from retailers
who are required to pay ten cents ($0.10) for each disposable paper bag used during a retail purchase. Effective
May 1, 2018 it is unlawfull for retailers to provide diposable plastic bags to customers at point of sale. The purpose
of the program is to protect the public health, safety and welfare, to adress the environmental problems associated
with diposable bags, and to relive taxpayers of the costs imposed upon the Town associated with disposble bags.
The intent is to encourage the use of reuseable bags. The fee shall be used exclusively for the following purposes:
(1) producing and providing reusable bags to Town residents and guests; (2) educating Town residents, businesses
and guests about the impacts of waste on the Town's environmental health, the importance of reducing the number
of disposable bags entering the waste stream, and the impact of disposable bags on the Town's waterways and the
environment; (3) creating public educational campaigns to raise awareness about waste reduction and recycling; (4)
funding programs and infrastructure that allows the Avon community to reduce waste and recycle; (5) purchasing
and installing equipment designed to minimize waste pollution, including recycling containers and waste
receptacles; (6) funding community cleanup or collection events and other activities to reduce waste; (7)
maintaining a public website for the purpose of educating the Town's residents and guests on waste reduction
efforts; (8) providing educational information to customers about the Disposable Paper Bag Fee; (9) tTraining
retailer staff in the implementation and administration of the Disposable Paper Bag Fee; (10) improving or altering
infrastructure to allow for the administration, collection, implementation, and reporting of the Disposable Paper
Bag Fee; and (11) Paying for the administration of the Disposable Paper Bag Fee Program.
ADMINISTRATION OF THE FUND
The Town Manager administers the Disposable Paper Bag Fee Fund.
FINANCIAL SUMMARY
Section II, Page 35
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
REVENUES
Other Revenues
Disposable Paper Bag Fee -$ -$ 18,000$ 18,000$
Total Operating Revenues - - 18,000 18,000
TOTAL REVENUES - - 18,000 18,000
EXPENDITURES
General Government:
Waste Reduction and Recycling - - - 5,000
Total Operating Expenditures - - - 5,000
TOTAL EXPENDITURES - - - 5,000
NET SOURCE (USE) OF FUNDS - - 18,000 13,000
FUND BALANCES, Beginning of Year - - - 18,000
FUND BALANCES, End of Year -$ -$ 18,000$ 31,000$
Fund Summary
MUNICIPAL SERVICES
Disposable Paper Bag Fee Fund #28
Section II, Page 36
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
SEE FUND SUMMARY
The Debt Service fund is used to account for the accumulation of resources for the payment of principal and interest
on the Town's debt not accounted for in any other fund. Accounted for in this fund are the Series 2010 Certificates of
Participation issued for the Regional Transportation Facility, the Series 2014B Certificates of Participation issued for
street improvements, and the Series 2016 Certificates of Participation that were issued to finance the construction of a
new public safety facility.
BUDGET SUMMARY: DEBT SERVICE FUND
ADMINISTRATION OF THE FUND
The Finance Director administers the Debt Service Fund.
FINANCIAL SUMMARY
EXPENDITURES BY CATEGORY
Section II, Page 37
Fund Summary
Original or Final
Prev. Amend.Revised Adopted
Account Actual Budget Budget Budget
Number Description 2017 2018 2018 2019
REVENUES
Investment Earnings:
57101 Investment Earnings 5,023$ 6,000$ 10,000$ 12,725$
Other Sources:
59201 Transfers-In from Capital Projects Fund 1,017,969 1,010,854 1,008,354 1,006,482
59000 Total Other Sources 1,017,969 1,010,854 1,008,354 1,006,482
50000 TOTAL REVENUES 1,022,992 1,016,854 1,018,354 1,019,207
EXPENDITURES
Debt Service:
924 Series 2010, Certificates of Participation
65101 Principal 140,000 145,000 145,000 145,000
65102 Interest 111,881 107,331 107,331 102,800
926 Series 2014B, Certificates of Participation (Street Improvements)
65101 Principal 215,000 220,000 220,000 230,000
65102 Interest 102,263 95,748 95,748 89,082
927 Series 2016, Certificates of Participation (Public Safety Facility)
65101 Principal 205,000 265,000 265,000 275,000
65102 Interest 243,325 178,775 178,775 170,825
911
65103 Fiscal Agent Fees 6,500 5,000 6,500 6,500
Total Debt Service 1,023,969 1,016,854 1,018,354 1,019,207
60000 TOTAL EXPENDITURES 1,023,969 1,016,854 1,018,354 1,019,207
NET SOURCE (USE) OF FUNDS (977) - - -
FUND BALANCES, Beginning of Year 536,567 536,567 535,590 535,590
FUND BALANCES, End of Year 535,590$ 536,567$ 535,590$ 535,590$
MUNICIPAL SERVICES
Debt Service Fund #31
Section II, Page 38
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
Personnel Services 773,359$ 881,669$ 918,011$ 977,342$
Commodities 98,344 99,542 129,957 129,363
Contract Services 187,487 111,809 56,809 115,379
Other Operating Costs 601,161 532,844 607,545 620,684
Debt Service 60,220 60,220 60,220 41,755
Capital Outlay 416,623 1,700 1,700 1,031,500
Total 2,137,194$ 1,687,784$ 1,774,242$ 2,916,023$
Administration 247,658$ 271,617$ 277,084$ 286,200$
Transit Operations 1,754,258 1,258,194 1,319,418 2,087,011
Wash Bay 135,278 157,973 177,740 169,092
Mobility Programs - - - 373,720
Total 2,137,194$ 1,687,784$ 1,774,242$ 2,916,023$
Mobility Director 1 1 1 1
Mobility Operations Supervisor 1 1 1 1
Wash Bay Operator 1 1 1 1
Mobility Operator 3 4 5 5
Total 6 7 8 8
AUTHORIZED POSITIONS
BUDGET SUMMARY: MOBILITY FUND
The Mobility Department is the singular department of the Mobility Fund and is responsible for all multimodal
(mobility) operations for the Town of Avon, and parking management. The Department coordinates with ECO
regional buses. The Mobility Fund receives Town general taxes (accommodation taxes) to support free bus
operations and grant matches, in addition to a joint funding of the skier bus and evening dinner services, with the
Beaver Creek Resort Company.
ADMINISTRATION OF THE FUND
The Mobility Department is administered by the Transportation Director, with the assistance of the Mobility
Operations Supervisor and Bus Wash Operator.
FINANCIAL SUMMARY
EXPENDITURES BY CATEGORY
EXPENDITURES BY PROGRAM
Section II, Page 39
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
REVENUES
Taxes 40,297$ 41,532$ 41,532$ 41,592$
Intergovernmental 328,000 - 75,000 1,046,000
Charges for Services 267,215 239,246 283,430 270,806
Other Revenues 86,131 104,122 104,122 153,645
Total Operating Revenues 721,643 384,900 504,084 1,512,043
Other Sources
Transfers In from General Fund 1,390,415 1,167,000 1,200,000 1,200,000
Total Other Sources 1,390,415 1,167,000 1,200,000 1,200,000
TOTAL REVENUES 2,112,058 1,551,900 1,704,084 2,712,043
EXPENDITURES
Administration 247,658 271,617 277,084 286,200
Transit Operations 1,754,258 1,258,194 1,319,418 2,087,011
Washbay 135,278 157,973 177,740 169,092
Mobility Programs - - - 373,720
TOTAL EXPENDITURES 2,137,194 1,687,784 1,774,242 2,916,023
NET SOURCE (USE) OF FUNDS (25,136) (135,884) (70,158) (203,980)
FUND BALANCES, Beginning of Year 685,600 625,541 660,464 590,306
FUND BALANCES, End of Year 660,464$ 489,657$ 590,306$ 386,326$
Fund Summary
MUNICIPAL SERVICES
Mobility Enterprise Fund #52
Section II, Page 40
Original or Final
Prev. Amend.Revised Adopted
Acct.Actual Budget Budget Budget
Number Description 2017 2018 2018 2019
Taxes:
Property Taxes
51101 Property Tax/ Gates GID 40,190$ 41,532$ 41,532$ 41,592$
51103 Current & Delinquent interest 107 - - -
51000 Total Taxes 40,297 41,532 41,532 41,592
Intergovernmental:
Federal Grants:
53104 FTA Grant 328,000 - - 800,000
53199 Other Federal Grants - - 75,000 246,000
53000 Total Intergovernmental 328,000 - 75,000 1,046,000
Charges for Services:
Transportation:
54501 Beaver Creek 107,894 124,316 124,316 124,000
54507 Wash Bay Services- External 112,391 68,000 112,184 99,876
54902 Wash Bay Services- Internal 46,930 46,930 46,930 46,930
54000 Total Charges for Services 267,215 239,246 283,430 270,806
Other Revenues:
58201 Lease of Town-owned Property 67,445 83,122 83,122 114,192
Sale of Electricty - - - 21,453
58995 Bus Advertising Revenue 16,382 21,000 21,000 18,000
58999 Misc. Nonclassifed Revenue 2,304 - - -
58000 Total Other Revenues 86,131 104,122 104,122 153,645
Other Sources:
59201 Transfers In Gen. Fund - Operating 1,390,415 1,167,000 1,200,000 1,200,000
59000 Total Other Sources 1,390,415 1,167,000 1,200,000 1,200,000
50000 TOTAL REVENUES 2,112,058$ 1,551,900$ 1,704,084$ 2,712,043$
Revenue Detail
MUNICIPAL SERVICES
Mobility Enterprise Fund #52
Section II, Page 41
Original or Final
Prev. Amend.Revised Adopted
Account Actual Budget Budget Budget
Number Description 2017 2018 2018 2019
Charges for Services - Internal:
Washbay Charges:
54902 Administration 1,456$ 1,456$ 1,456$ 1,456$
54902 Comm Dev - Building Inspection 364 364 364 364
54902 Police - Administration 728 728 728 728
54902 Police - Patrol 4,368 4,368 4,368 4,368
54902 Police - Investigations 728 728 728 728
54902 Public Works - Engineering - - - -
54902 Public Works - Roads and Streets 5,980 5,980 5,980 5,980
54902 Public Works - Buildings 1,456 1,456 1,456 1,456
54902 Public Works - Parks 4,836 4,836 4,836 4,836
54902 Town Center West Maintenance 728 728 728 728
54902 Recreation - Administration 728 728 728 728
54902 Transit Operations 24,102 24,102 24,102 24,102
54902 Fleet Maintenance 1,456 1,456 1,456 1,456
54902 Total 46,930 46,930 46,930 46,930
Charges for Services - External:
Washbay Charges:
54507 Beaver Creek 24,632 - 1,517 10,000
54507 ECO 87,759 68,000 110,667 89,876
54507 Total 112,391 68,000 112,184 99,876
Revenue Detail
MUNICIPAL SERVICES
Mobility Enterprise Fund #52
Section II, Page 42
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
Personnel Services 769,968$ 809,638$ 814,093$ 884,266$
Commodities 414,004 428,869 428,869 432,650
Contract Services 70,978 62,431 62,431 59,939
Other Operating Costs 140,722 120,894 146,321 148,008
Debt Service 258,637 259,016 259,016 259,935
Capital Outlay 8,300 13,125 13,125 16,475
Total 1,662,609$ 1,693,973$ 1,723,855$ 1,801,273$
Fleet Maintenance 1,662,609$ 1,693,973$ 1,723,855$ 1,801,273$
Total 1,662,609$ 1,693,973$ 1,723,855$ 1,801,273$
Fleet Director 1 1 1 1
Purchasing Coordinator 1 1 1 1
Fleet Maintenance Foreman 2 2 2 2
Mechanic I-II 3 3 3 3
Mechanics Helper 1 1 1 1
Total 8 8 8 8
DEPARTMENT FINANCIAL SUMMARY
EXPENDITURES BY CATEGORY
EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
The Fleet Department is administered by the Fleet Director who spends approximately 90% on general department
administration, and the balance on mechanic training and hands-on support.
BUDGET SUMMARY: FLEET MAINTENANCE FUND
The Fleet Maintenance Fund is an enterprise operation and is used to account for operations that are financed and
operated a manner similar to private business enterprises, where the costs of providing services to the Town's
departments, other governmental third party agencies, and up to 10% private clients, can be fully recovered
through user charges. Monies may also be provided to the Fleet Maintenance Fund from general taxes collected by
the Town of Avon, when appropriate, to ensure a positive net income on an annual basis. The Fleet Department is
the only division in the Fund and provides equipment, vehicle and rolling stock maintenance and repair services are
offered.
ADMINISTRATION OF THE FUND
Section II, Page 43
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
REVENUES
Charges for Services 1,127,815$ 1,279,626$ 1,179,699$ 1,214,791$
Other Revenue 1,609 - - -
Total Operating Revenues 1,129,424 1,279,626 1,179,699 1,214,791
Other Sources
Transfers-In from General Fund 360,000 415,000 550,000 550,000
Sales of Fixed Assets - - - -
Total Other Sources 360,000 415,000 550,000 550,000
TOTAL REVENUES 1,489,424 1,694,626 1,729,699 1,764,791
EXPENDITURES
Public Works:
Fleet Maintenance 1,662,609 1,693,973 1,723,855 1,801,273
Total Operating Expenditures 1,662,609 1,693,973 1,723,855 1,801,273
TOTAL EXPENDITURES 1,662,609 1,693,973 1,723,855 1,801,273
NET SOURCE (USE) OF FUNDS (173,185) 653 5,844 (36,482)
FUND BALANCES, Beginning of Year 223,149 239,818 49,964 55,808
FUND BALANCES, End of Year 49,964$ 240,471$ 55,808$ 19,326$
Fund Summary
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Section II, Page 44
Original or Final
Prev. Amend.Revised Adopted
Acct.Actual Budget Budget Budget
Number Description 2017 2018 2018 2019
Charges for Services:
54806 3rd Party Fleet Maintenance Chrgs.516,781$ 758,440$ 632,428$ 651,402$
54901 Dept. Fleet Maintenance Chrgs.584,919 511,186 537,271 553,389
54903 Sales of Fuel 26,115 10,000 10,000 10,000
54000 Total Charges for Services 1,127,815 1,279,626 1,179,699 1,214,791
Other Revenues:
58205 Insurance Reimbursements - - - -
58999 Miscellaneous Nonclassified Revenues 1,609 - - -
58000 Total Other Revenues 1,609 - - -
Other Sources:
59201 Transfers In - General Fund 360,000 415,000 415,000 425,000
59101 Sales of Fixed Assets - - - -
59000 Total Other Sources 360,000 415,000 415,000 425,000
50000 TOTAL REVENUES 1,489,424$ 1,694,626$ 1,594,699$ 1,639,791$
Revenue Summary
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Section II, Page 45
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
Fleet and Heavy Equipment 35,575$ 473,485$ 795,894$ 547,973$
Recreation Center Equipment 12,405 31,515 42,595 200,397
Computer and Office Equipment 147,194 47,587 54,228 57,881
Machinery and Equipment - 31,930 12,718 37,571
Heat Recovery 3,204 - 6,188 -
Total 198,378$ 584,517$ 911,623$ 843,822$
EXPENDITURES BY CATEGORY
The Equipment Repacement Fund is used to account for the rental of certain vehicles and equipment to other
departments for the accumulation of funds for future replacements.
BUDGET SUMMARY: EQUIPMENT REPLACEMENT FUND
ADMINISTRATION OF THE FUND
The Equipment Replacement Fund is administered by the Finance Director with assistance from other department
directors.
FINANCIAL SUMMARY
Section II, Page 46
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
REVENUES
Charges for Services:
Equipment Replacement Charges 646,800$ 639,478$ 664,888$ 683,687$
Other Revenue
Insurance Cliam Reimbursements - - - 27,750
Total Operating Revenues 646,800 639,478 664,888 711,437
Other Sources
Sales of Fixed Assets 32,962 23,000 45,000 35,000
Capital Lease Proceeds 275,614 - - -
Total Other Sources 308,576 23,000 45,000 35,000
TOTAL REVENUES 955,376 662,478 709,888 746,437
EXPENDITURES
Capital Outlay:
Fleet and Heavy Equipment 35,575 473,485 795,894 547,973
Recreation Center Equipment 12,405 31,515 42,595 200,397
Computer and Office Equipment 147,194 47,587 54,228 57,881
Machinery and Equipment - 31,930 12,718 37,571
Heat Recovery 3,204 - 6,188 -
Total Operating Expenditures 198,378 584,517 911,623 843,822
TOTAL EXPENDITURES 198,378 584,517 911,623 843,822
NET SOURCE (USE) OF FUNDS 756,998 77,961 (201,735) (97,385)
FUND BALANCES, Beginning of Year 2,777,507 3,231,619 3,534,505 3,332,770
FUND BALANCES, End of Year 3,534,505$ 3,309,580$ 3,332,770$ 3,235,385$
Fund Summary
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
Section II, Page 47
Original or Final
Prev. Amend.Revised Adopted
Account Actual Budget Budget Budget
Number Description 2017 2018 2018 2019
Charges for Services:
Equipment Rental Charges
54904 Finance 3,337$ 3,337$ -$ -$
54904 Information Systems 49,762 51,871 - -
54904 Nondepartmental 18,040 17,100 110,526 106,934
54904 Comm Dev - Planning 847 847 - -
54904 Comm Dev - Building Inspection 2,148 -- -
54904 Police - Administration 11,383 11,383 34,216 46,317
54904 Police - Patrol 122,361 119,796 82,973 94,821
54904 Police - Investigations 6,644 6,644 8,071 8,071
54904 Engineering - 3,573 - 1,899
54904 Buildings 61,524 61,524 63,802 63,802
54904 Public Works - Road and Bridge 81,870 78,967 101,634 110,967
54904 Public Works - Parks 96,695 97,814 102,148 103,475
54904 Mobility - Operations 48,828 48,828 51,295 44,088
54904 Mobility - Wash Bay 22,237 22,237 21,939 21,939
54904 Fleet Maintenance 4,960 4,960 1,807 1,807
54904 Recreation - Administration 10,583 10,583 - -
54904 Recreation - Aquatics 23,959 24,800 21,157 21,157
54904 Recreation - Fitness 75,568 69,160 65,320 58,410
54904 Recreation - Cabin 6,054 6,054 - -
54000 Total Charges for Services 646,800 639,478 664,888 683,687
Other Revenue
58205 Insurance Claim Reimbursements - - - 27,750
Other Sources:
59101 Sale of Fixed Assets 32,962 23,000 45,000 35,000
59303 Capital Lease Proceeds 275,614 - - -
59000 Total Other Sources 308,576 23,000 45,000 35,000
50000 TOTAL REVENUES 955,376$ 662,478$ 709,888$ 746,437$
Revenue Detail
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
Section II, Page 48
TOWN OF AVON
DETAILED BUDGET REQUESTS
2018 Revised
Department:N/A
Program: Fleet and Heavy Equipment #811
2018
Account Revised
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Fleet and Heavy Equipment
Community Development Dept:
Building Inspector Vehicle - Replace #600 26,784$
Police Dept - Patrol:
Chevy Tahoes
Replace #340, 343, 350 145,514
Police Volunteer Service Officer Vehicle
Replace #337 31,843
Transit Dept:
Hybrid Vehicle - Replace #800 26,412
66501 Automobiles and Light Duty Trucks 230,553
Roads and Bridges:
Plow Truck w/ Wing (2017 Lease Purchase)
Replace #111 275,615
Streetsweeper - Replace #268 242,228
Excavator - Replace #118 47,498
66499 Other Machinery and Equipment 565,341
66000 Total Capital Outlay 795,894$
Fleet & Heavy Equip. to Auction in 2018:
#268 Tymco Streetsweeper (Trade-in)
#118 Bobcat Excavator (Trade-in)
#321 2004 Chevy Tahoe
#326 2005 Chevy Tahoe
#329 2007 Chevy Tahoe
#340 2011 Chevy Tahoe
#343 2012 Caprice
#350 2015 Chevy Tahoe (Totaled)
Section II, Page 49
TOWN OF AVON
DETAILED BUDGET REQUESTS
2019 Adopted
Department:N/A
Program: Fleet and Heavy Equipment #811
Account 2019
Adopted
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Fleet and Heavy Equipment
Police Dept - Patrol:
Chevy Tahoes
Replace #341, 342, 344, 345, 346, 347 300,000
Roads and Bridges:
Pickup w/ Plow - Replace #200 38,000
Recreation Dept:
Chevy Van - Replace #500 28,473
66501 Automobiles and Light Duty Trucks 366,473
Roads and Bridges:
Toolcat - Replace #288 78,000
Parks:
Toro Ground Master Utility Plower / Mower
Replace #202 53,250
Toro Workman HDX w/ Cab, Replace #206 28,500
Toro Workman GTX w/ Canopy, Replace #218 11,750
Washbay:
Hotsy Pressure Washer 10,000
66499 Other Machinery and Equipment 181,500
66000 Total Capital Outlay 547,973$
Fleet & Heavy Equip. to Auction in 2019:
#202 Toro Ground Master (Trade-in)
#288 Bobcat Toolcat (Trade-in)
#270 International 7400 Plow Truck
#332 2007 Chevy Tahoe
#341 2011 Chevy Tahoe
#342 2012 Chevy Tahoe
#344 2013 Chevy Tahoe
#345 2013 Chevy Tahoe
#346 2013 Chevy Tahoe
#347 2013 Chevy Tahoe
Section II, Page 50
TOWN OF AVON
DETAILED BUDGET REQUESTS
2018 Revised
Department:N/A
Program:Recreation Equipment #812
2018
Account Revised
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Recreation Center
Fitness:
Rowers (2)3,319$
Recumbent Bikes (3)14,756
Upright Bikes (3)13,440
Body Fat Analyzer 1,800
Incline Trainers (2)9,280
66407 Athletic and Recreational Equipment 42,595
66000 Total Capital Outlay 42,595$
Section II, Page 51
TOWN OF AVON
DETAILED BUDGET REQUESTS
2019 Adopted
Department:N/A
Program:Recreation Equipment #812
2019
Account Adopted
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Recreation Center
Fitness:
Stepmill (1)5,780$
Elliptical Machines (6)48,654
AMT (2)19,014
Treadmills (5)46,079
Technogym/Precor Circuit Weight Machines 77,470
Aquatics:
Starter Blocks 3,400
66407 Athletic and Recreational Equipment 200,397
66000 Total Capital Outlay 200,397$
Section II, Page 52
TOWN OF AVON
DETAILED BUDGET REQUESTS
2018 Revised
Department:N/A
Program:Computers and Office Equipment #813
2018
Account Revised
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Computers and Office Equipment
Information Systems:
Raritan KVM Switch Replacement 2,441$
2018 Network Switch Refresh 35,151
Datacenter SmartUPS 4,915
Switched Rack PDU 1,726
Engineering:
Large Format Copier, Printer, Scanner 9,995
66402 Computers and Peripherals 54,228
66000 Total Capital Outlay 54,228$
Section II, Page 53
TOWN OF AVON
DETAILED BUDGET REQUESTS
2019 Adopted
Department:N/A
Program:Computers and Office Equipment #813
2019
Account Adopted
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Computers and Office Equipment
Information Technology:
Switches:
ARTF Switches #1817, #1818, #1819 17,275$
ARC Switch #1836 4,846
Virtual Servers:
UCS C220 M4 - VM Host #1996 17,880
VM Host #1997 17,880
66402 Computers and Peripherals 57,881
66000 Total Capital Outlay 57,881$
Section II, Page 54
TOWN OF AVON
DETAILED BUDGET REQUESTS
2018 Revised
Department:N/A
Program:Machinery and Equipment #814
2018
Account Revised
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Machinery and Equipment
Parks Dept:
Lawn Mower 7,849
Field Paint Sprayer 4,869
66499 Other Machinery and Equipment 12,718
66000 Total Capital Outlay 12,718$
Section II, Page 55
TOWN OF AVON
DETAILED BUDGET REQUESTS
2019 Adopted
Department:N/A
Program:Machinery and Equipment #814
2019
Account Adopted
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Machinery and Equipment
Road and Bridge Dept:
Pavement Cutter - Replace #375 5,744$
Variable Message Sign 20,000
Parks Dept:
Lawn Mower 11,827
66499 Other Machinery and Equipment 37,571
66000 Total Capital Outlay 37,571$
Section II, Page 56
TOWN OF AVON
DETAILED BUDGET REQUESTS
2018 Revised
Department:N/A
Program:Heat Recovery #815
2018
Account Revised
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Heat Recovery
Buildings and Facilities:
Heat Recovery Computer Touchscreen 6,188$
66402 Computers and Peripherals 6,188
66000 Total Capital Outlay 6,188$
Section II, Page 57
TOWN OF AVON
DETAILED BUDGET REQUESTS
2019 Adopted
Department:N/A
Program:Heat Recovery #815
2019
Account Adopted
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Heat Recovery
Buildings and Facilities:
66499 Other Machinery and Equipment -
66000 Total Capital Outlay -$
Section II, Page 58
THIS PAGE INTENTIONALLY LEFT BLANK
Section II, Page 59
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
SEE CAPITAL PROJECTS FUND PROJECT DETAIL
BUDGET SUMMARY: CAPITAL PROJECTS FUND
The Capital Projects Fund is primarily funded with a 2% real estate transfer tax (RETT). Projected RETT revenues
reflect historic collection trends and the best information available regarding the local real estate market. In
addition to RETT revenues, the General Fund also makes transfers to the Capital Projects Fund, after achieving a
balanced budget, and with all reserves fully funded. Certain other Town funds also occasionally contribute to capital
infrastructure depending on the project, such as the Water Fund and the Community Enhancement Fund. Capital
projects are selected based on several criteria including, but not limited to, the need for new streets, road and
facility development, major maintenance of the Town’s existing facilities and infrastructure, investments in
economic development, and projects identified that have high priorities in meeting adopted planning document
objectives such as the the Town Comprehensive Plan, Nottingham Park Master Plan and the Recreation Trails
Master Plan. A five-year Capital Improvements Program, required by the Town Charter and necessary to the long-
term planning of infrastructure development and maintenance is also prepared and adopted annually.
ADMINISTRATION OF THE FUND
The Capital Projects Fund is administered by the Town Engineer. The two engineers in the Engineering Department
spend a significant portion of each position's time on planning and implementation of the Fund and Five-Year
Program. Proportional monies for the engineer's salary are transferred to the General Fund.
FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
Section III, Page 1
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
REVENUES
Taxes 4,449,530$ 3,000,000$ 3,500,000$ 2,775,000$
Intergovernmental 70,000 390,000 530,000 40,000
Investment Earnings 39,811 37,500 37,500 43,750
Other Revenue 99,002 80,000 80,000 80,000
Total Operating Revenues 4,658,343 3,507,500 4,147,500 2,938,750
Other Sources:
Debt Proceeds - 325,000 258,258 -
Operating Transfers-In 4,264,125 2,145,000 2,145,000 450,000
Total Other Sources 4,264,125 2,470,000 2,403,258 450,000
TOTAL REVENUES 8,922,468 5,977,500 6,550,758 3,388,750
EXPENDITURES
Capital Improvements:
Facilities 4,370,924 5,139,066 4,977,692 1,269,000
Land and Land Improvements 700,987 660,255 914,899 460,577
Roads and Streets 1,458,111 4,947,629 4,738,651 871,000
Water Fund Projects 24,618 125,000 125,000 321,000
Communications and Technology - 125,000 - 125,000
Strategic Planning 95,856 - - -
Other 38,000 - - -
Debt Service:
Capital Leases 121,769 177,490 177,490 98,802
Contingency - 126,512 41,512 100,000
Total Capital Improvements 6,810,265 11,300,952 10,975,244 3,245,379
Other Uses
Operating Transfer-Out - General Fund 226,327 233,117 233,117 240,111
Operating Transfer-Out - Debt Service Fund 1,017,969 1,010,854 1,010,854 1,010,207
-
Total Other Uses 1,244,296 1,243,971 1,243,971 1,250,318
TOTAL EXPENDITURES 8,054,561 12,544,923 12,219,215 4,495,697
NET SOURCE (USE) OF FUNDS 867,907 (6,567,423) (5,668,457) (1,106,947)
FUND BALANCE, Beginning of Year 10,414,708 11,282,615 11,282,615 5,614,158
FUND BALANCE, End of Year 11,282,615$ 4,715,192$ 5,614,158$ 4,507,211$
Fund Balances
Restricted For:
Asphalt Overlay 720,000$ 900,000$ 960,000$ 1,200,000$
Assigned For:
Town-owned Properties Development Strategies Pl 2,100,081 1,900,081 2,290,081 2,065,081
Unassigned:
Unreserved 8,462,534 1,915,111 2,364,077 1,242,130
Total Fund Balances 11,282,615$ 4,715,192$ 5,614,158$ 4,507,211$
Fund Summary
MUNICIPAL SERVICES
Capital Projects Fund #41
Section III, Page 2
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Current Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019 2020 2021 2022 2023
REVENUES
Real Estate Transfer Tax:
Base Level 3,050,259$ 2,200,000$ 3,175,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$
Wyndham Vacation Ownership Club 1,399,271 800,000 325,000 275,000 225,000 - - -
Interest Earnings 39,811 37,500 37,500 43,750 50,000 50,000 50,000 50,000
Intergovernmental:
Federal/State:
GOCO Grant - Playground - 350,000 350,000 - - - - -
Colorado Health Foundation (Fitness Court)- - 140,000 - - - - -
Local Government:
ECO Grant - Traer Creek Bus Stop (50%)30,000 - - - - - - -
Asphalt Overlay Contributions - TCMD 40,000 40,000 40,000 40,000 75,000 75,000 75,000 75,000
Other Revenues:
Asphalt Overlay Contributions - Developer 80,000 80,000 80,000 80,000 - - - -
Project Cost Reimbursements 17,651 - - - - - - -
Nonclassified 1,351 - - - - - - -
Total Operating Revenues 4,658,343 3,507,500 4,147,500 2,938,750 2,850,000 2,625,000 2,625,000 2,625,000
Other Sources:
Capital Lease Financing - Solar Panels - 325,000 258,258 - - - 425,000 -
Transfer in from General Fund
- Assigned to Capital Improvements 1,000,000 480,000 480,000 - - - - -
- Asphalt Overlay 120,000 120,000 120,000 120,000 75,000 75,000 75,000 75,000
Transfer in from the AURA
- New Town Hall Tenant Finish 2,978,375 1,420,000 1,420,000 - - - - -
- Tract G Projects - - - 90,000 575,000 - - -
Transfer in from Community Enhancement Fund
- 2017 Playground 140,750 - - - - - - -
- 2019 Powerline Undergrounding - - - 80,000 - - - -
Transfer in from Water Fund 25,000 125,000 125,000 160,000 - - - -
Total Other Sources 4,264,125 2,470,000 2,403,258 450,000 650,000 75,000 500,000 75,000
Total Revenues and Sources of Funds 8,922,468$ 5,977,500$ 6,550,758$ 3,388,750$ 3,500,000$ 2,700,000$ 3,125,000$ 2,700,000$
Projected
Section III, Page 3
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Current Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019 2020 2021 2022 2023
Projected
EXPENDITURES
Capital Improvements:
Facilities 4,370,924 5,139,066 4,977,692 1,269,000 1,825,000 - 725,000 -
Land and Land Improvements 700,987 660,255 914,899 460,577 95,000 40,000 40,000 40,000
Roads and Streets 1,458,111 4,947,629 4,738,651 871,000 1,975,000 520,000 430,000 400,000
Water Fund Projects 24,618 125,000 125,000 321,000 233,000 230,000 - -
Communications and Technology - 125,000 - 125,000 - - - -
Strategic Planning 95,856 - - - - - - -
Other 38,000 - - - - - - -
Debt Service:
Capital Leases 121,769 177,490 177,490 98,802 81,999 81,999 55,720 55,720
Contingency - Town-Owned Properties - 865,000 - - - - - -
Contingency - 126,512 41,512 100,000 - - - -
Total Expenditures 6,810,265 12,165,952 10,975,244 3,245,379 4,209,999 871,999 1,250,720 495,720
Other Uses:
Operating Transfers Out - General Fund:
- Engineering Department Salary and Operations 226,327 233,117 233,117 240,111 247,314 254,733 262,375 270,246
Operating Transfers Out - Debt Service Fund:
- 2010 COPs (ARTF)248,881 247,831 247,831 241,800 255,225 254,800 251,800 243,550
- 2014B COPS (Street Improvements)318,763 317,248 317,248 320,582 319,613 322,493 320,069 322,494
- 2016 COPS (Public Safety Bldg.)450,325 445,775 445,775 447,825 450,075 449,375 448,575 447,675
Total Other Uses 1,244,296 1,243,971 1,243,971 1,250,318 1,272,227 1,281,401 1,282,819 1,283,965
Total Expenditures and Uses of Funds 8,054,561 13,409,923 12,219,215 4,495,697 5,482,226 2,153,400 2,533,539 1,779,685
Net Source (Use) of Funds 867,907 (7,432,423) (5,668,457) (1,106,947) (1,982,226) 546,600 591,461 920,315
Fund Balance, Beginning of Year 10,414,708 11,282,615 11,282,615 5,614,158 4,507,211 2,524,986 3,071,585 3,663,046
Fund Balance, End of Year 11,282,615$ 3,850,192$ 5,614,158$ 4,507,211$ 2,524,986$ 3,071,585$ 3,663,046$ 4,583,361$
Fund Balances
Restricted For:
Asphalt Overlay 720,000$ 900,000$ 960,000$ 1,200,000$ 350,000$ 500,000$ 650,000$ 800,000$
Assigned For:
Town-owned Properties Program 2,100,081 1,900,081 2,290,081 2,065,081 890,081 890,081 890,081 890,081
Unassigned:
Unreserved 8,462,534 1,050,111 2,364,077 1,242,130 1,284,905 1,681,504 2,122,965 2,893,280
Total Fund Balances 11,282,615$ 3,850,192$ 5,614,158$ 4,507,211$ 2,524,986$ 3,071,585$ 3,663,046$ 4,583,361$
Section III, Page 4
CAPITAL PROJECTS FUND 5-YEAR PLANINVENTORY DETAILProposed EstimatedTotal 2016 and Current Revised Project Cost Proposed Project Prior Yr.ActualBudget Budget To-Date BudgetCAPITAL IMPROVEMENT PROJECTSBudgetActuals 20172018201820182019 2020202120222023Facilities: New Town Hall:11014 Tenant Finish Design240,000$ 37,838$ 163,574$ 38,588$ 38,588$ 240,000$ -$ -$ -$ -$ -$ 11012 Tenant Finish Construction4,355,141 62,447 (1,771) 4,202,037 4,269,465 4,330,141 25,000 - - - - 11017 Fiber - PSF to NTH135,275 - 43,647 22,566 65,470 109,117 - - - - - 11018 NTH Solar Panels96,118 - - 96,118 96,118 96,118 - - - - - Joint Public Safety Facility Project:12003 Design450,000 332,736 119,303 - - 452,039 - - - - - 12004 Construction6,320,855 2,586,599 3,803,705 5,701 5,701 6,396,005 - - - - - 12005 Fiber - ATF to PSF141,305 - 160,127 - - 160,127 - - - - - Transportation Facilities:14010 Fleet Maintenance EPDM Roof Replacement300,000 - - - - - - - - 300,000 - New Fleet Solar Panels425,000 - - - - - - - - 425,000 - 14012 Transit Bus Stop - Traer Creek Plaza60,000 57,433 3,082 - - 60,515 - - - - - 14013 Transit Bus Stop - Eaglebend / US Hyw 648,000 40,249 2,638 - - 42,887 - - - - - 14015 ARTF Door Repairs55,000 - 13,137 41,863 41,863 55,000 - - - - - 14016 ARTF Solar Panels325,000 - - 325,000 258,258 258,258 - - - - - Cultural and Recreational Facilities:15017 Recreation Center - Fitness Floor75,000 - - 75,000 - - - - - - - 15018 Nottingham Pavilion - Retractable Door/Stage R239,532 4,496 2,807 197,193 32,229 39,532 200,000 - - - - 15019 Nottingham Pavilion - Deck Railing15,000 - - - - - 15,000 - - - - New Recreation Center HVAC Upgrade250,000 - - - - - - 250,000 - - - Hahnewald Barn:19003 Predesign / Feasibilty Study135,000 - - 135,000 135,000 135,000 - - - - - Other Facilities:19002 Avon Elementary Parking Lot Repair60,676 - 60,675 - - 60,675 - - - - - 19004 Recycling Center, Lot 515,000 - - - 15,000 15,000 9,000 - - - - 19005 2120 Saddle Ridge Loop (Fire Station) Improve.50,000 - - - - - 50,000 - - - - Town-owned Properties Program:15020 Recreation Center Weight Room Expansion500,000 - - - - - 500,000 - - - - New Recreation Center Locker Replacement200,000 - - - - - - 200,000 - - - New Old Town Hall Demolition600,000 - - - - - - 600,000 - - - New 351 Benchmark Demolition600,000 - - - - - - 600,000 - - - Tract G / Urban Renewal Fund Projects:32030 Planning - W. Main Street / 351 Benchmark50,000 - - - - - 50,000 - - - - New Design - W. Main Street / 351 Benchmark175,000 - - - - - - 175,000 - - - 32029 Benchmark Rd. On-street Parking440,000 - - - 20,000 20,000 420,000 - - - - Land and Land Improvements: H.A. Nottingham Park Improvements21016 Nottingham Park Zone C Improvements - Playgr872,266 73,966 255,420 542,880 542,880 872,266 - - - - - 21017 Nottingham Park - Remodel Restrooms348,430 21,027 327,942 - - 348,969 - - - - - 21022 Eagle River Whitewater Park Repair190,000 - 6,720 83,280 183,280 190,000 - - - - - 21024 Nottingham Park Light Upgrade125,000 - 110,905 14,095 14,095 125,000 185,000 - - - - 21027 O'Neil Spur Park Improvements Design20,000 - - 20,000 20,000 20,000 - - - - - 21051 Nottingham Park Fitness Court140,000 - - - 154,644 154,644 55,577 - - - - 21052 Beach Bathroom Vaults50,000 - - - - - 50,000 - - - - 21053 Resurface Pickleball Courts50,000 - - - - - 50,000 - - - - New West Nottingham Park Landscape Improvement55,000 - - - - - - 55,000 - - - 21054 Wildland Fire MitigationNA- - - - NA40,000 40,000 40,000 40,000 40,000 21055 Power Line Undergrounding80,000 - - - - - 80,000 - - - - Roads and Streets: Streetscape Improvements:31022 Avon Rd./I70 Overpass Pedestrian Safety Impro93,008 12,209 30,799 - - 43,008 - - - - - 31023 Metcalf Road - Retaining Wall Stabilization100,000 - - 20,000 20,000 20,000 - - - 80,000 - 31024 Roundabout #4 Landscaping50,000 - - - - - - 50,000 - - - 31028 Post Blvd. Irrigation Wet Well45,000 - - 45,000 45,000 45,000 - - - - - 31029 Wayfinding Signage84,145 24,145 10,497 49,503 49,503 84,145 - - - - - 31030 Mall Activation Elements30,000 - - 30,000 30,000 30,000 - - - - - 31031 Avon Rd./I70 Overpass Aesthetics Improvement270,000 - - 50,000 10,000 10,000 50,000 - - - - Annual Street Maintenance and Repair:33103 Annual Paving/Road ImprovementsNA- - 60,000 - NA300,000 365,000 350,000 350,000 400,000 33219 Annual Guard Rail RepairNA- - 40,000 - NA40,000 40,000 40,000 - - ProjectedSection III, Page 5
CAPITAL PROJECTS FUND 5-YEAR PLANINVENTORY DETAILProposed EstimatedTotal 2016 and Current Revised Project Cost Proposed Project Prior Yr.ActualBudget Budget To-Date BudgetCAPITAL IMPROVEMENT PROJECTSBudgetActuals 20172018201820182019 2020202120222023Projected33101 2017 Microsurface/Slurry Seal250,000 - 246,023 - - 246,023 - - - - - 33102 2018 Microsurface Project250,000 - - 250,000 250,000 250,000 - - - - - 32018 Post Blvd. Settlement Repair75,000 9,550 500 - - 10,050 - - - - - 32019 Wildwood Road Repair75,000 7,834 1,016 - - 8,850 - - - - - 34034 Eaglebend Dr. and Nottingham Rd. Paving1,097,500 7,500 664,043 425,957 425,957 1,097,500 - - - - - 32025 E. Benchmark Rd / Beaver Creek Place425,587 - 384,821 - - 384,821 - - - - - 32026 Retaining Wall Repairs - Nottingham & Swift Gu50,000 - - 50,000 50,000 50,000 - - - - - 32028 Yoder Ave. / Fawcett Ave. Asphalt Overlay- - - - - - 1,000,000 - - - Street Improvements:32021 West B/C Blvd. RR Crossing Improvements110,000 5,970 3,861 100,169 31,191 41,022 200,000 - - - - 32024 2017 Safety Improvements - West B/C Blvd30,000 - 2,000 - - 2,000 - - - - - Multi-Modal/Alternative Mobility:34033 East and West B/C Blvd. Street Rebuild4,025,943 86,992 111,951 3,827,000 3,827,000 4,025,943 - - - - - New US Hwy 6 Crosswalks- - - - - - - - 80,000 - - Recreational Trails Program:34030 Trail Improvements73,600 - 2,600 - - 2,600 71,000 - - - - 34035 USFS Trailhead Improvements50,000 - - - - - - - 50,000 - - New Nottingham Park Path Replacement - 1,000 ft- - - - - - - 520,000 - - - 34037 Riverfront Trail Connector210,000 - - - - - 210,000 - - - - Water Fund Projects:21028 East Stormwater Qualtiy Vault231,000 - - - - - 21,000 210,000 - - - New West Stormwater Quality Vault253,000 - - - - - - 23,000 230,000 - - 21026 Nottingham Rd. Debris Flow Study and Improvem449,618 - 24,618 125,000 125,000 149,618 300,000 - - - - Communications and Technology e-Gov.:81011 Broadband/WiFi125,000 - - 125,000 - - 125,000 - - - - Strategic Planning: Planning and Consulting:79113 Tract G Core / Parking Plan75,000 - 95,856 - - 95,856 - - - - - Other:91011 RETT Rebates38,000 - 38,000 - - 38,000 - - - - - Total Capital Improvement Projects26,853,999$ 3,370,991$ 6,688,496$ 10,996,950$ 10,756,242$ 20,815,729$ 3,046,577$ 4,128,000$ 790,000$ 1,195,000$ 440,000$ Section III, Page 6
Capital Expenditures by Funding Source
2019 2020 2021 2022 2023 Total
FUNDING SOURCES
Real Estate Transfer Tax 2,775,000$ 2,725,000$ 2,500,000$ 2,500,000$ 2,500,000$ 13,000,000$
Interest Earnings 43,750 50,000 50,000 50,000 50,000 243,750
Intergovernmental and Other 120,000 75,000 75,000 75,000 75,000 420,000
Transfers In and Fund Balances 6,064,158 650,000 75,000 500,000 75,000 7,364,158
TOTAL 9,002,908$ 3,500,000$ 2,700,000$ 3,125,000$ 2,700,000$ 21,027,908$
CAPITAL COST BY CATEGORY
Roads and Streets 871,000$ 1,975,000$ 520,000$ 430,000$ 400,000$ 4,196,000$
Facilities and Land Improvements 1,729,577 1,920,000 40,000 765,000 40,000 4,494,577
Water Fund Projects and Technology 446,000 233,000 230,000 - - 909,000
Capital Leases 98,802 81,999 81,999 55,720 55,720 374,240
Contingency 100,000 - - - - 100,000
Tranfers Out 1,250,318 1,272,227 1,281,401 1,282,819 1,283,965 6,370,730
TOTAL 4,495,697$ 5,482,226$ 2,153,400$ 2,533,539$ 1,779,685$ 16,444,547$
Real Estate Transfer Tax
61.82%
Interest Earnings
1.16%
Intergovernmental and
Other
2.00%
Transfers In and Fund
Balances
35.02%
2019-2023 Funding Sources
Roads and Streets
25.52%
Facilities and Land
Improvements
27.33%
Water Fund Projects and
Technology
5.53%Capital Leases
2.28%
Contingency
0.61%
Tranfers Out
38.74%
2019-2023 Capital Costs by Category
TOWN OF AVON
Capital Projects Fund #41
Section III, Page 7
Facilities
Town Owned Properties Master Plan Implementation
Description: The Town Owned Properties Master Plan was recently adopted. This line item reserves
funds for the implementation of the plan. The projects will revolve around the Municipal
Building site, Recreation Center, Nottingham Park and Recreation Center.
Town Hall Tenant Finish
Description: In 2016, the Town of Avon purchased the Mountain Vista office building with the intent of
moving Town Hall to that location. The building was originally a core and shell and was
recently built out for Town Offices.
Fiber Connection from Public Safety Facility to New Town Hall
Description: The project extended fiber optic cable from the Public Safety Facility to the New Town Hall.
This will allow the Town’s servers to be in the more secure Public Safety Facility and
eliminate the Town having to pay access fees to an internet service provider.
Town Hall Solar Panels
Description: Solar photovoltaic panels were added to the roof of the New Town Hall building. The energy
generated will provide electricity to serve the building and excess electricity will be sold to
Holy Cross Energy. The panels will help the Town meet its climate action plan goals.
Joint Public Safety Facility Design and Construction
Description: The Town and the Eagle River Fire Protection District partnered to construct a join Public
Safety Facility at Lot 1B, Buck Creek PUD and is located at 60 Buck Creek Road. The project
was completed in September 2017.
Fiber Connection from Avon Regional Transit Facility to Public Safety Facility
Description: This project extended fiber optic cable from the Avon Regional Transit Facility to the Public
Safety Facility. This enabled the Public Safety Facility to be connected to the town’s network
without having to pay for a new access port from an internet service provider generating
significant yearly savings.
Fleet Maintenance Facility EPDM Roof Replacement Solar Panels
Description: EPDM roofs have an expected life span of 20-years and the existing roof will reach its
expected life in 2018 but further analysis indicates the roof has another 5-years of life. This
project will replace the EPDM roof with a similar material. As part of the project, solar
photovoltaic panels will be installed.
Transit Bus Stop - Traer Creek Plaza
Description: This project placed an ECO Transit Style bus shelter at Traer Creek Plaza in East Avon. ECO
Transit will provided for 50% of the funding.
Transit Bus Stop – Eaglebend/US Hwy. 6
Description: This project placed an ECO Transit Style bus shelter at the Eaglebend/US Hwy 6 bus stop as
part of the Eagle Valley Trail project.
Avon Regional Transit Facility Door Repairs
Description: This project improved the reliability and safety of the large garage doors into the bus storage
area and bus wash.
Section III, Page 8
Avon Regional Transportation Facility Solar Photovoltaic Panels
Description: This project will install solar photovoltaic panels on the Avon Regional Transportation
Facility roof, meeting the Climate Action Plan goals.
Nottingham Park Pavilion – Retractable Door
Description: Replacement of the stage curtain with a retractable door allowing more flexibility during
inclement weather and repair water several leaks into the pavilion basement.
Recreation Center Weight Room Expansion
Description: This project will expand the weight room, currently located with the aerobics room, onto
the first-floor office space in the northeast corner of the building. This will free up space for
more aerobic equipment and weights. The expansion will alleviate overcrowding during the
afternoons and early evenings.
Recreation Center Locker Replacement
Description: The Recreation Center lockers were installed almost 20-years ago, are past their useful life,
and the parts to maintain them are becoming difficult to obtain.
Recreation Center HVAC Building Automation System Update
Description: The existing Recreation Center HVAC building automation system was installed 20-years ago
and is past its useful life. It operates on a Windows 7 computer that will no longer be
supported in 2020. It is starting to have difficulties when connecting to the newer
equipment and it is difficult to find technicians that are trained on as system this old.
Hahnewald Barn Conceptual Planning
Description: The Town has engaged Anderson Hallas Architects, PC to develop a conceptual plan and
cost estimate for relocating the Hahnewald Barn on to Town property. There concepts are
being developed for review and to assist Council with the decision to relocate the structure
from the Eagle River Water and Sanitation Districts property by next spring.
Avon Elementary School Parking Lot
Description: In partnership with the Eagle County School District, the parking lot at Avon Elementary
School was resurfaced. The parking lot is a shared facility for employees and guests to the
school and for Nottingham Park.
Recycling Center Lot 5
Description: The recycling center in Avon is currently located on Nottingham Ranch Road and the lease
is set to expire on November 1, 2018. This will relocate the recycling center to 375 Yoder
Ave., also known as Lot 5. Improvements required to move the recycling include a fence
and monument sign.
2120 Saddleridge Loop Improvements (fmr. Wildridge fire station)
Description: The Town in partnership with the Eagle River Fire Protection District recently completed the
Avon Public Safety Facility for the local fire and police operations. Subsequently, the
Wildridge fire station was vacated and returned to the Town. The building is 30-years old
and requires several improvements including a new roof and paint. Solar panels are also
included in the project. This project does not include any interior improvements at this time.
Section III, Page 9
Old Town Hall Demolition
Description: The Town recently completed the build out of 100 Mikaela Way and relocated Town Hall
operations there. This leaves the old Town Hall vacant and not needed for Town operations.
This project will demolish the 1980 portion of the facility and leave the addition constructed
in 2007 standing to support special event operations and house IT and utility infrastructure
for the park.
351 Benchmark Demolition (old fire station)
Description: With the completion of the Avon Public Safety Facility, the old fire station is no longer in use
and mostly vacant. This project will demolish the facility and restore the site to a condition
as envisioned in the West Main Street study and schematic design described below.
Study and Schematic Design of West Main Street
Description: The Town master plans envision extending Main Street from Mikaela Way to Lake Street.
There have been recent changes to the area including the vacating of 351 Benchmark, the
former fire station. This plan will study the area and create a vision for extending the mall
and 351 Benchmark Road site.
Design West Main Street
Description: Upon completion of the study and schematic design of West Main Street, the next step is
to develop the design and cost estimates of the vision. This will take the vision through to
construction documents and cost estimating. A plan for the construction of the project will
also be developed as part of the design.
Benchmark Road On-Street Parking
Description: Several Town plans envision adding on street parking to West Benchmark Road
from Avon Station to Mikaela Way. The goal is for the parking to support local
businesses and provide parking for Avon Station and the Gondola. The design will
incorporate environmentally sustainable practices to minimize the effect of the
additional paved area.
Land and Land Improvements
Nottingham Park – Zone C Improvements - Playground
Description: This project replaced the existing playground equipment with a new facility east of the
previous location. The Park Master Plan recommended moving the playground to the
current location adjacent to the restrooms. The new playground was completed in 2018 and
is very popular in the valley.
Nottingham Park – Remodel Restrooms
Description: The existing restrooms were for a remodel because of their age and location in the park
resulting on-going vandalism that occurs in the facility. The remodel will incorporate
vandalism resistant fixtures and security features.
Whitewater Park Repairs
Description: The whitewater park experienced some hydrologic changes caused high runoff years. The
features need to be updated to make them enjoyable and effective.
Section III, Page 10
Nottingham Park Light Upgrade
Description: The existing lights were originally installed in 1980 and show signs of wear and tear along
with not being energy efficient. The program will replace the lights with modern, LED
bollard fixtures, similar to the ones installed around the pavilion and Main Street Mall. This
is the second phase of a multi-year project and will install the bollards on the southside of
the park.
Nottingham Park Fitness Court
Description: The Town of Avon received a $140,000 grant from the National Fitness Campaign to install
an outdoor adult fitness court. The court is being installed at the former playground site and
will be completed in early summer 2019.
Beach Bathroom Shelters
Description: The landscape plan approved by the Planning and Zoning Commission recommends the
installation of shelters for the existing portable restrooms located on the north side of the
park. This includes a concrete pad and decorative shelters for the restrooms.
Resurface Pickleball Courts
Description: The pickleball courts located on the west side of Nottingham Park where built over several
tennis courts that were in disrepair. The cracks were filled when the pickleball courts were
installed but are coming back and impairing the responsiveness of the pickleball courts. This
new surface will be more responsive and enjoyable for the users.
Resurface Park Paths
Description: The majority of the paths on the west side of Nottingham Park, especially around the
baseball field are in very poor shape. They have deteriorated due to age and need a
complete a replacement.
West Nottingham Park Landscape Improvements
Description: The landscaping in the west side of Nottingham Park has deteriorated due to age, especially
around the tennis courts and bus stop. The project will update the landscaping and bring it
up to the same standard as the rest of the park.
Road Improvements and Repair, Streetscape, and Trails
Avon Road/I-70 Interchange Pedestrian Improvements
Description: The pedestrian experience along Avon Road underneath I-70 is important because it
connects the Nottingham Road trail, Swift Gulch Road trail and the Nottingham Road
neighborhood with the Town Core. It has poor connectivity; light poles are obstructing
pedestrian and bicycle traffic, and there are winter icing issues. The project will widen the
path to the west separating it from traffic, replace the lighting and improve the safety in the
area.
Metcalf Road Retaining Wall Stabilization
Description: The sandstone cliff above Metcalf Road just prior to the upper switchback was not stabilized
during its original construction. The cliff is made up of loose sandstone that is steadily
eroding and causing the lot immediately above to gradually erode toward the existing
structure’s foundations. This project will install a retaining wall to prevent further erosion
of the steep slope.
Section III, Page 11
Roundabout #4 Landscape Feature
Description: A temporary element in roundabout #4, Benchmark Road was installed for the 2015 World
Cup. Due to its temporary nature, it is showing wear and needs to be removed. Significant
landscaping will be installed in place of the feature.
Post Blvd Irrigation Wet Well
Description: The existing wet well was flooded, and the equipment located in the vault was damaged. A
local contractor has been hired to conduct the repairs before the 2019 irrigation season and
allowing the irrigation to be returned to non-potable water.
Wayfinding Signage
Description: This project resulted in pedestrian and bicycle-oriented wayfinding throughout the valley
floor.
Mall Activation Elements
Description Several elements are proposed to help activate the Main Street Mall. These include
outdoor musical instruments and monuments to honor the history of Avon.
Avon Road/I70 Interchange Aesthetic Improvements
Description: The existing underpass consists of a patchwork of grey concrete that does not create the
desired welcoming environment needed for tourists arriving to Avon. This project will
improve the entry way with new landscaping, removal of the concrete panels, and signage.
The cost estimate came in higher than expected and will be discussed at the meeting.
Annual Paving/Road Improvements
Description: The Town’s annual street resurfacing and pavement maintenance program generally
consists of asphalt overlays, slurry seals and related surface treatments such as curb and
gutter, storm drainage repair, ADA Ramp updates and guardrail replacement or adjustment.
The program includes a 5-year slurry seal rotation and 20-year rebuild rotation for the roads.
The paving locations are determined annually based on the Asphalt Paving Association
rating system. 2019 projects include paving Eaglebend Drive and 2020 projects include
West Benchmark Road and Mikaela Way.
Annual Guardrail Maintenance Improvements
Description: The majority of the guardrail in Avon was installed when the roads were constructed in the
1970’s and early 1980’s. The guard rail is in poor condition and needs major maintenance.
This project will fund yearly maintenance for the next four years.
Retaining wall repairs, Nottingham Road and Swift Gulch Road
Description: The retaining walls along the bike path paralleling Nottingham Road and Swift Gulch Road
are starting to show signs of deterioration. This project will provide repairs and
maintenance to ensure the longevity.
West Beaver Creek Blvd Railroad Crossing Improvements
Description: Currently there the sidewalk along West Beaver Creek Blvd does not cross the railroad right-
of-way creating a safety concern for pedestrians. This project will install sidewalks creating
a cohesive network in that neighborhood. The project will start once the agreements with
the Union Pacific Railroad have been obtained.
Section III, Page 12
West and East Beaver Creek Blvd Reconstruction
Description: This project will improve East and West Beaver Creek Blvd to become less of a car oriented
street to a more pedestrian and bicycle oriented street. Improvements will include road
narrowing, on-street parking, enhanced pedestrian and bicyclists, and intersection
improvements.
US Hwy. 6 Crosswalks
Description: Hwy 6. East of Avon Road is scheduled to be paved in 2021 and the Town is partnering with
CDOT for the installation of flashing beacons at Stonebridge Drive and Avon Road.
Soft and Hard Surface Trail Improvement Program
Description: This is a multi-year program, similar to our street improvement program, which will create a
multi-year funding source for new soft surface trails in and around Avon.
USFS Trailhead Improvements
Description: The Town is currently negotiating improvements to the access points in Avon to the USFS
property. This will reserve funds for future project.
Nottingham Park Path Replacement
Description: This will replace one of the oldest sections of asphalt path within Nottingham Park.
Riverfront Trail Connector
Description: The developer of the next phase Riverfront Development is in the process of donating an
easement for a trail from Riverfront Lane to the Eagle Valley Trail near Lake Street. This is
for the design and construction of the trail.
Water Projects
East Avon Stormwater Quality Vault
Description: The strategic plan states that the water quality in the Eagle River is high priority for the Town
and its vitality. A stormwater quality underground vault that will collect pollutants including
trash, oils and other pollutants before they are discharged to the river. The east vault will
be located just west of the Christy Sports parking lot.
West Avon Stormwater Quality Vault
Description: The strategic plan states that the water quality in the Eagle River is high priority for the Town
and its vitality. A stormwater quality underground vaults collect pollutants including trash,
oils and other pollutants before they are discharged to the river. The west vault will be
located just east of the White River building, underneath the parking lot on Town property.
Nottingham Road Debris Flow Study and Implementation
Description: Currently after large rainstorms, the runoff transports large amounts of mud and debris on
Nottingham Road, overwhelming the ditches and closing the road. This project started with
a study analyzing the drainages and proposing remediation alternatives. In 2018 and 2019
project will be implemented that will reduce the amount of sediment deposited on
Nottingham Road, causing road closures.
Section III, Page 13
Communications and Technology
Broadband/WiFi
Description: This project is to evaluate the feasibility and plan for a Town-owned or sponsored
broadband/WiFi network.
Strategic Planning
Tract G Core & Parking Plan
Description: This is a follow up to the 2014 Town Facilities planning study. It included professional
services to assist in preparing final land use development plans for town owned properties
including Tract G, 375 Yoder Ave., 500 Swift Gulch Rd, and the Wildridge Fire Station. In
addition, the plan will includes a Parking Study for the Town Commercial Core Area. The
consultant provided land use development options, coordinated the community input
process, and developed and assisted with the preparation and approval of final
development plans.
Section III, Page 14
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
Personnel Services 778,391$ 856,540$ 865,300$ 904,523$
Commodities 3,278 3,810 3,810 3,810
Contract Services 200,958 230,095 220,495 244,059
Other Operating Costs 139,617 116,318 116,318 137,110
Capital Outlay 3,588 1,600 1,600 8,950
Contingency -3,000
Total 1,125,832$ 1,211,363$ 1,207,523$ 1,298,452$
Mayor and Town Council 218,454$ 232,288$ 232,288$ 262,117$
Planning & Zoning Commission 13,228 16,049 16,049 16,049
Town Attorney 120,393 132,000 132,000 155,000
Town Clerk 106,185 117,913 118,313 120,800
Municipal Court 120,668 148,899 148,899 155,008
Town Manager 349,501 367,798 363,558 386,895
Community Relations 197,404 196,416 196,416 202,582
Total 1,125,833$ 1,211,363$ 1,207,523$ 1,298,451$
Town Manager 1 1 1 1
Town Attorney (Contract)1 1 1 1
Town Clerk/Court Clerk 1 1 1 1
Deputy Town Clerk/ Deputy Court Clerk 0.6 1 0.6 1
Deputy Town Manager 1 1 1 1
Communications Manager --1 1
Community Relations Officer ----
Total 4.6 5 5.6 6
The General Government Department includes the Mayor/Council budget plus the direct appointees of the Council,
including the Town Manager, Town Attorney, Municipal Judge, Prosecutor and Planning and Zoning Commission. Duties of
the Town Clerk's office are included in the Department as well as the work and expenses for the Communications Manager.
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
PROGRAM ACTIVITIES AND OPERATIONS: GENERAL GOVERNMENT
LEGISLATIVE
BUDGET SUMMARY: GENERAL GOVERNMENT DEPARTMENT
ADMINISTRATION OF THE DEPARTMENT
The Town Manager is the Chief Executive and Administrative Officer for the Town of Avon and oversees all operations and
activities of the Town. The expenditures for the Town Manager are accounted for entirely in General Government and not
dispersed proportionately among departments and funds. The Assistant Town Manager position also serves as the Finance
Director. All expenses, for this administrative role, are accounted for in the Finance Department. The Deputy Town
Manager is included in the Manager's budget.
DEPARTMENT FINANCIAL SUMMARY
Section IV, Page A-1
Municipal Court: Avon’s Home Rule Charter Section 10.2 establishes the Municipal Court that has “exclusive original
jurisdiction of all causes arising under the ordinances of the town as may be conferred by law”. The Town Council appoints
the Town Prosecutor and the Municipal Judge, who presides over the Court to hear violations of the Town of Avon
Ordinances.
Town Council: The Town Council elects the Mayor, and together the elected officials serve as the legislative body for the
Town, setting policy and adopting and updating the Municipal Code, as needed. Contributions to outside agencies and
economic development investments, which are provided funding to other agencies, are approved by the Town Council.
JUDICIAL
Planning & Zoning Commission: A seven (7) person board, the Commission implements as authorized the land use code
regulations and leads long-range planning.
Town Clerk: The Town Clerk’s office is responsible for maintaining the Town’s official records and the minutes of all
meetings, as well as providing notifications to the public per the Town’s Charter. The office is responsible for the
administration of municipal elections and for the administration of liquor licenses. The Clerk’s office also responds to
citizen inquiries concerning Town legislation and public records requests.
Town Attorney: The Town Attorney, appointed by the Town Council and is a contracted position. The Attorney serves as
the legal representative of the Town, advising the Town Council and staff, and coordinating with special counsel
appointments.
ADMINISTRATION
Town Manager: Appointed by the Council and serving as the Chief Executive and Administrative Officer, the Manager, in
addition to general administrative responsibilities, is tasked with enforcing the laws and ordinances of the Town, oversight
of all Town personnel, the preparation and implementation of the annual budget, attending Council meetings and
participating in discussions with the Council in an advisory capacity, and establishing a system of accounting and auditing for
the Town.
Community Relations: The Community Relations office plays a primary role in communicating with Town of Avon residents
through the accurate and consistent flow of public information, through the media and Town's website to fully inform the
Town’s various constituencies on activities, agendas and programs.
Section IV, Page A-2
Estimated
Personnel Time Non-Personnel Costs Total
Activity Cost
Town Council 100%75,811$ 262,117$ Community Survey
Planning and Zoning Commission 100%2,750 16,049 Community Survey
Town Attorney 100%155,000 155,000
Town Clerk 100%17,454 120,800 Community Survey
Municipal Court 100%30,031 155,008 Community Survey
Town Manager 100%15,442 386,895
Community Relations 100%97,441 202,582
5.Lead role in implementation of the Avon Community Housing Plan, as well as worker housing and economic
development
Community &
Internal Surveys
Community &
Internal Surveys
2.Continued solicitation and evaluation of special events by way of the Ad Hoc Special Events Committee.
3.Lead role in implementation of the Town of Avon Town-Owned Properties Plan.
4.Lead role for the Climate Action Plan Implementation Work Group.
1.Manage the implementation of the adopted Town of Avon 2019 Strategic Plan.
Judicial
Administration
Performance
Metric(s)
DEPARTMENT COST ALLOCATIONS
Executive
2019 STRATEGIC GOALS
ACCOMPLISHMENTS AND GOALS: GENERAL GOVERNMENT
2018 MAJOR ACCOMPLISHMENTS
1.Implementation of priorities listed in the Town of Avon 2017-2018 Strategic Plan , including but not limited to:
(a) Completion of construction of the new Town Hall with a LEED silver designation;
(b) Completion of construction of the Destination Jump, Splash, Learn playground in Harry A. Nottingham Park;
(c) Implementation of the plastic bag ban and accompanying paper bag fee;
(d) Adoption of the Town of Avon Town-Owned Properties Plan ; and
(e) Adoption of the Avon Community Housing Plan.
2.Contracting of 2018 special events; Staff support for the Ad Hoc Special Events Committee; Coordination of the 2019
application process.
3.Implementation of all aspects of the 2018 Town of Avon Community Grants Program.
5.Development a new Town website, www.discoveravon.org , to market the Town by highlighting the amenities,
recreational opportunities, restaurants and accommodations available in Avon.
4.Implementation of all aspects of the 2018 Town of Avon Community Survey.
Section IV, Page A-3
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61102 Regular Part-time Salaries 51,000 51,137 51,137 51,137
61207 Telephone Allowance 480 480 480 480
61302 PTS Pension 1,913 1,918 1,918 1,918
61401 FICA/Medicare 576 748 748 748
61501 Group Health and Life Insur 111,216 132,646 132,646 122,779
61507 Dental Insurance 9,885 9,976 9,976 9,029
61509 Worker's Compensation 62 62 62 62
61510 Unemployment Insurance 153 153 153 153
61000 Personnel Services 175,284 197,120 197,120 186,306
63203 Printing and Reproduction S 1,525 200 200 200
[Entity] Budget Detail Desc.Note Total
[111] Business Cards, Badges & Name Plates 200
Total 200
63303 Photography Services 942 0 0 0
63999 Other Contract Services 9,229 3,500 3,500 23,000
[Entity] Budget Detail Desc.Note Total
[111] Consulting/Training 2,500
[111] Town Clean-Up Day 500
[111] Public Art Project - Benches 20,000
Total 23,000
63000 Purchased and Contracte 11,696 3,700 3,700 23,200
64101 Professional Development 7,480 3,600 3,600 5,000
[Entity] Budget Detail Desc.Note Total
[111] Creative Industries Summit - Hotel & Conf. Fees 600
[111] CML Conf. Breck - Hotel & Conf. Fees (4)2,400
[111] CAST Meetings 1,500
[111] Miscellaneous Trainings 500
Total 5,000
64102 Dues, Licenses and Membe 15,057 22,868 22,868 40,111
[Entity] Budget Detail Desc.Note Total
[111] I-70 Coalition 3,500
[111] CAST 2,426
[111] CML 9,697
[111] Compact of CO Communities 1,600
[111] NWCCOG 5,988
[111] Climate Action Collaborative 11,900
[111] CC4CA Base Membership 5,000
Total 40,111
111 Mayor and Town Council Town of Avon
Line Item Detail
Section IV, Page A-4
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
64104 Meeting Expenses 5,349 5,000 5,000 6,000
[Entity] Budget Detail Desc.Total
[111] Town Council Meetings & Retreats 6,000
Total 6,000
64000 Other Operating Costs 27,886 31,468 31,468 51,111
66402 Computers and Peripherals 3,588 0 0 1,500
[Entity] Budget Detail Desc.Note Total
[111] Laptop Replacement -Presenter Presenter-15 1,500
Total 1,500
66000 Capital Outlay 3,588 0 0 1,500
60000T Total Expenditures & Ot 218,454 232,288 232,288 262,117
111 Mayor and Town Council Town of Avon
Line Item Detail
Section IV, Page A-5
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
61121 PTS Wages 10,325 12,600 12,600 12,600
[Entity] Budget Detail Desc.Total
[112] Planning Commissioner meeting attendance 12,600
Total 12,600
61302 PTS Pension 387 473 473 473
61401 FICA/Medicare 163 183 183 183
61509 Worker's Compensation 14 6 6 6
61510 Unemployment Insurance 31 38 38 38
61000 Personnel Services 10,920 13,299 13,299 13,299
62801 Employee Recognition Exp 452 500 500 500
62000 Commodities 452 500 500 500
64104 Meeting Expenses 1,856 2,250 2,250 2,250
[Entity] Budget Detail Desc.Note Total
[112] Food for P&Z Meetings 2,250
Total 2,250
64000 Other Operating Costs 1,856 2,250 2,250 2,250
60000T Total Expenditures & Ot 13,228 16,049 16,049 16,049
112 Boards and Commissions Town of Avon
Line Item Detail
ADOPTED
Section IV, Page A-6
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
63101 Legal Services 120,393 132,000 132,000 155,000
[Entity] Budget Detail Desc.Total
[113] Town Attorney General Legal Services 150,000
[113] Other Legal Services 5,000
Total 155,000
63000 Purchased and Contracte 120,393 132,000 132,000 155,000
60000T Total Expenditures & Ot 120,393 132,000 132,000 155,000
113 Town Attorney Town of Avon
Line Item Detail
ADOPTED
Section IV, Page A-7
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
61101 Regular Full-time Salaries 50,210 63,488 63,488 67,533
61106 Paid out Leave 0 604 604 624
61151 Overtime Wages 1,243 500 500 500
61301 FT Pension 5,523 7,050 7,050 7,497
61304 Employee Assistance Progr 19 25 25 25
61401 FICA/Medicare 727 937 937 996
61501 Group Health and Life Insur 15,211 23,864 23,864 23,592
61505 Long-term Disability Insuran 283 351 351 367
61507 Dental Insurance 1,313 1,768 1,768 1,908
61509 Worker's Compensation 62 94 94 100
61510 Unemployment Insurance 154 194 194 206
61000 Personnel Services 74,745 98,874 98,874 103,346
62801 Employee Recognition Exp 25 50 50 50
[Entity] Budget Detail Desc.Note Total
[115] $25 x 2 employees 50
Total 50
62905 Books and Periodicals 2,258 2,600 2,600 2,600
[Entity] Budget Detail Desc.Note Total
[115] Codification of Ordinances and Records Retention
Codification
2,600
Total 2,600
62999 Office Supplies and Material 299 260 260 260
[Entity] Budget Detail Desc.Note Total
[115] Office Supplies 260
Total 260
62000 Commodities 2,582 2,910 2,910 2,910
63204 Temporary Employment Se 17,934 0 0 0
63304 Computer Services and Su 1,636 1,525 1,925 1,525
[Entity] Budget Detail Desc.Note Total
[115] Municipal Code Hosting on Website 525
[115] Laserfiche consulting $150 x 20 hours 1,000
Total 1,525
63504 R&M - Office Equipment an 1,649 1,200 1,200 1,700
[Entity] Budget Detail Desc.Note Total
[115] Printer Repairs and Maintenance 100
[115] Xerox print charges 1,600
Total 1,700
115 Town Clerk Town of Avon
Line Item Detail
ADOPTED
Section IV, Page A-8
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
63603 Rentals - Office Equipment 2,874 2,874 2,874 2,874
[Entity] Budget Detail Desc.Note Total
[115] Copier Lease ($239.52 x 12)2,874
Total 2,874
63999 Other Contract Services 500 3,700 3,700 500
[Entity] Budget Detail Desc.Total
[115] Background Checks 500
Total 500
63000 Purchased and Contracte 24,593 9,299 9,699 6,599
64101 Professional Development 1,618 1,100 1,100 900
[Entity] Budget Detail Desc.Note Total
[115] Town Clerk Training 900
Total 900
64102 Dues, Licenses and Membe 395 445 445 445
[Entity] Budget Detail Desc.Note Total
[115] IMCA $160 Town Clerk $100 Deputy Town Clerk 260
[115] CMCA $185 for both 185
Total 445
64301 Postage and Delivery 57 100 100 100
[Entity] Budget Detail Desc.Total
[115] Fed Ex and UPS Charges 100
Total 100
64302 Recording Fees 100 185 185 500
[Entity] Budget Detail Desc.Total
[115] County Recording Fees 500
Total 500
64305 Election and Registration C 1,136 2,500 2,500 2,500
64901 Advertising and Legal Notic 959 2,500 2,500 2,500
[Entity] Budget Detail Desc.Total
[115] Town Clerk Legal Notices 2,500
Total 2,500
64000 Other Operating Costs 4,265 6,830 6,830 6,945
66402 Computers and Peripherals 0 0 0 1,000
[Entity] Budget Detail Desc.Note Total
[115] Desktop Replacement Adm-Ctclerk-15 1,000
115 Town Clerk Town of Avon
Line Item Detail
ADOPTED
Section IV, Page A-9
66000 Capital Outlay 0 0 0 1,000
60000T Total Expenditures & Ot 106,185 117,913 118,313 120,800
115 Town Clerk Town of Avon
Line Item Detail
Section IV, Page A-10
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 50,210 60,398 60,398 63,989
61102 Regular Part-time Salaries 22,320 24,256 24,256 24,256
[Entity] Budget Detail Desc.Total
[121] Municipal Court Judge 24,256
Total 24,256
61106 Paid out Leave 0 836 836 857
61151 Overtime Wages 761 0 0 0
61301 FT Pension 5,523 6,736 6,736 7,133
61302 PTS Pension 837 910 910 910
61304 Employee Assistance Progr 19 48 48 47
61401 FICA/Medicare 1,056 1,240 1,240 1,292
61501 Group Health and Life Insur 15,033 23,957 23,957 23,685
61505 Long-term Disability Insuran 283 489 489 505
61507 Dental Insurance 1,293 1,768 1,768 1,908
61509 Worker's Compensation 88 125 125 130
61510 Unemployment Insurance 220 256 256 267
61000 Personnel Services 97,644 121,018 121,018 124,977
62999 Office Supplies and Material 51 200 200 200
[Entity] Budget Detail Desc.Total
[121] Supplies Specific to Court 200
Total 200
62000 Commodities 51 200 200 200
63101 Legal Services 15,193 18,000 18,000 18,000
[Entity] Budget Detail Desc.Note Total
[121] Municipal Court Legal Sevices 18,000
Total 18,000
63199 Other Professional Services 0 500 500 500
[Entity] Budget Detail Desc.Note Total
[121] Indigent Attorney Fees 500
Total 500
63202 Juror and Witness Fees 0 250 250 250
[Entity] Budget Detail Desc.Total
[121] Jury Trial Requests 250
Total 250
63304 Computer Services and Su 0 3,256 3,256 3,256
[Entity] Budget Detail Desc.Note Total
[121] FullCourt Annual Maintenance $2128 + Additional
Login Maintenance $1128
3,256
Total 3,256
121 Municipal Court Town of Avon
Line Item Detail
Section IV, Page A-11
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
63999 Other Contract Services 5,839 3,500 3,500 3,500
[Entity] Budget Detail Desc.Total
[121] Translation 23 court days and misc. documents 3,500
Total 3,500
63000 Purchased and Contracte 21,032 25,506 25,506 25,506
64101 Professional Development 1,901 2,100 2,100 2,100
[Entity] Budget Detail Desc.Note Total
[121] CAMCA $150 x 2 / FullCourt 1,300
[121] CMCA Certification Brenda 800
Total 2,100
64102 Dues, Licenses and Membe 40 75 75 75
[Entity] Budget Detail Desc.Note Total
[121] Colorado Assn of Municipal Court Clerks 75
Total 75
64000 Other Operating Costs 1,941 2,175 2,175 2,175
66402 Computers and Peripherals 0 0 0 2,150
[Entity] Budget Detail Desc.Note Total
[121] Desktop Replacement w/1 monitor - Deputy Town
Clerk
Adm-Clerkasst-15 1,150
[121] Desktop w/monitor - Front Counter Adm-Recept-15 1,000
Total 2,150
66000 Capital Outlay 0 0 0 2,150
60000T Total Expenditures & Ot 120,668 148,899 148,899 155,008
121 Municipal Court Town of Avon
Line Item Detail
ADOPTED
Section IV, Page A-12
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 252,764 156,694 164,276 266,634
61106 Paid out Leave 0 99,786 99,901 2,586
61201 Automobile Allowance 12,840 5,645 5,645 11,937
61301 FT Pension 27,804 28,213 29,059 29,614
61304 Employee Assistance Progr 48 35 35 48
61401 FICA/Medicare 3,837 3,801 3,912 4,077
61501 Group Health and Life Insur 36,905 38,547 38,576 47,716
61505 Long-term Disability Insuran 1,436 950 992 1,524
61507 Dental Insurance 3,110 2,889 2,889 3,815
61509 Worker's Compensation 320 1,233 1,244 2,658
61510 Unemployment Insurance 758 786 809 843
61000 Personnel Services 339,823 338,578 347,338 371,453
62801 Employee Recognition Exp 50 25 25 25
[Entity] Budget Detail Desc.Note Total
[131] $25 x 1 employee 25
Total 25
62999 Office Supplies and Material 87 50 50 50
[Entity] Budget Detail Desc.Note Total
[131] General Supplies 50
Total 50
62000 Commodities 137 75 75 75
63203 Printing and Reproduction S 0 100 100 0
63999 Other Contract Services 2,331 11,450 1,450 1,220
[Entity] Budget Detail Desc.Note Total
[131] Professional Services 700
[131] Vail Alarm Monitoring Fee For panic alarm in TC chambers 520
Total 1,220
63000 Purchased and Contracte 2,331 11,550 1,550 1,220
64101 Professional Development 1,203 6,500 6,500 5,300
[Entity] Budget Detail Desc.Note Total
[131] CAST Meetings 1,000
[131] CML Conf. Breck - Conf. & Hotel Fees (2)900
[131] ICMA Annual Conference 1,500
[131] CCCMA Conference - Hotel & Conf. Fees (2)900
[131] Miscellaneous Training 1,000
Total 5,300
131 Town Manager Town of Avon
Line Item Detail
Section IV, Page A-13
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
64102 Dues, Licenses and Membe 1,729 1,535 1,535 1,575
[Entity] Budget Detail Desc.Total
[131] ICMA 1,400
[131] CCCMA (2)175
Total 1,575
64104 Meeting Expenses 1,934 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[131] Town Business Expenses 2,500
Total 2,500
64206 Cellular and Paging 1,320 1,260 1,260 1,272
[Entity] Budget Detail Desc.Total
[131] Cellphone $53 x 12 x 2 1,272
Total 1,272
64902 Financial Support, Donation 1,025 1,200 1,200 1,000
[Entity] Budget Detail Desc.Total
[131] Contributions 1,000
Total 1,000
64000 Other Operating Costs 7,210 12,995 12,995 11,647
66402 Computers and Peripherals 0 1,600 1,600 2,500
[Entity] Budget Detail Desc.Note Total
[131] Desktop Replacement - Deputy Town Manager Adm-Tmgrasst-15 1,000
[131] Laptop Replacement - Town Manager Vir-Surface-15 1,500
Total 2,500
66000 Capital Outlay 0 1,600 1,600 2,500
68101 Contingency 0 3,000 0 0
68000 Contingency 0 3,000 0 0
60000T Total Expenditures & Ot 349,501 367,798 363,558 386,895
131 Town Manager Town of Avon
Line Item Detail
Section IV, Page A-14
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 62,820 67,311 67,311 73,912
61106 Paid out Leave 0 669 669 745
61301 FT Pension 6,910 7,478 7,478 8,212
61304 Employee Assistance Progr 24 24 24 24
61401 FICA/Medicare 901 986 986 1,083
61501 Group Health and Life Insur 8,040 9,835 9,835 19,015
61505 Long-term Disability Insuran 355 383 383 420
61507 Dental Insurance 661 663 663 1,396
61509 Worker's Compensation 76 99 99 109
61510 Unemployment Insurance 188 204 204 224
61000 Personnel Services 79,976 87,651 87,651 105,141
62801 Employee Recognition Exp 25 25 25 25
[Entity] Budget Detail Desc.Note Total
[133] 1 employee x $25 25
Total 25
62999 Office Supplies and Material 31 100 100 100
[Entity] Budget Detail Desc.Note Total
[133] General Office Supplies 100
Total 100
62000 Commodities 56 125 125 125
63199 Other Professional Services 6,154 34,750 34,750 8,484
[Entity] Budget Detail Desc.Total
[133] Marketing, Design & Creative Services 2,500
[133] TV8 Interviews - Events & Park Programming 2,160
[133] CO Tourism Office Newsleter 1,224
[133] Social Media Management (Hootsuite)350
[133] Mailchimp 600
[133] Surveymonkey 300
[133] Brochure Delivery 750
[133] Creative Suite 6 600
Total 8,484
63203 Printing and Reproduction S 0 0 0 600
[Entity] Budget Detail Desc.Total
[133] Town Hall Postcard Production 100
[133] Special Event Rack Cards 500
Total 600
63303 Photography Services 1,500 3,400 3,400 8,000
[Entity] Budget Detail Desc.Total
[133] Professional Photos - Website, Events, Vail Daily 2,000
[133] Seasonal Videography ($1,500x4 seasons)6,000
Total 8,000
133 Community Relations Town of Avon
Line Item Detail
Section IV, Page A-15
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
63304 Computer Services and Su 476 240 240 0
63999 Other Contract Services 12,783 9,650 9,650 15,450
[Entity] Budget Detail Desc.Total
[133] CivicPlus Website Hosting Fee 8,000
[133] CivicPlus Website Maintenance & Upgrades 1,000
[133] Recreation Dept. Header Package Annual Fee 650
[133] Discover Avon Website Marketing Consultant Fee 3,300
[133] Discover Avon Website Enhancement 2,500
Total 15,450
63000 Purchased and Contracte 20,913 48,040 48,040 32,534
64101 Professional Development 563 400 400 400
[Entity] Budget Detail Desc.Note Total
[133] Miscellaneous Training 400
Total 400
64206 Cellular and Paging 0 0 0 432
[Entity] Budget Detail Desc.Total
[133] $36 x 12 432
Total 432
64301 Postage and Delivery 96 0 0 350
[Entity] Budget Detail Desc.Total
[133] Town Hall Postcard Postage ($0.35x1000)350
Total 350
64901 Advertising and Legal Notic 30,403 21,600 21,600 11,200
[Entity] Budget Detail Desc.Note Total
[133] Digital Advertising 9,700
[133] Miscellaneous Community Outreach Ads 1,500
Total 11,200
64904 Operating Fees, Assessme 65,398 38,600 38,600 50,600
[Entity] Budget Detail Desc.Note Total
[133] Channel 5 - 2% Franchise Fee Collection 38,600
[133] PEG Fee Grant 12,000
Total 50,600
64000 Other Operating Costs 96,459 60,600 60,600 62,982
66402 Computers and Peripherals 0 0 0 1,800
[Entity] Budget Detail Desc.Note Total
[133] Laptop Replacement w/2 monitors- Community
Relations
LapComrel-15 1,800
Total 1,800
133 Community Relations Town of Avon
Line Item Detail
Section IV, Page A-16
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
66000 Capital Outlay 0 0 0 1,800
60000T Total Expenditures & Ot 197,404 196,416 196,416 202,582
133 Community Relations Town of Avon
Line Item Detail
Section IV, Page A-17
THIS PAGE INTENTIONALLY LEFT BLANK
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
Personnel Services 372,304$ 372,563$ 372,563$ 464,273$
Commodities 17,113 46,280 14,100 15,005
Contract Services 10,121 33,900 41,540 21,617
Other Operating Costs 42,467 30,910 30,910 33,986
Capital Outlay 1,671 2,500 2,500 2,575
Total 443,676$ 486,153$ 461,613$ 537,456$
Human Resources 443,676$ 486,153$ 461,613$ 537,456$
Total 443,676$ 486,153$ 461,613$ 537,456$
Human Resources Director 1 1 1 1
Human Resources Manager 1 1 1 1
Human Resources Assistant 1 1 1 1
Total 3 3 3 3
BUDGET SUMMARY: HUMAN RESOURCES DEPARTMENT
The Human Resources Department was established in August 2015. Essential functions of the department include
assisting department directors with recruitment, hiring, employee relations and performance management;
managing and administering the compensation and benefits programs; oversight of the Town’s risk management
and safety programs; policy development and compliance; and, working with department directors to develop
appropriate training and professional development plans for employees.
ADMINISTRATION OF THE DEPARTMENT
The Human Resources Department is administered by the Human Resources Director, who is responsible for
providing leadership in developing and implementing the Human Resources strategic plan, and overseeing all
administrative, legislative, and fiscal operations necessary to assure quality management of core human
resources functions for the Town.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
Section IV, Page B-1
Estimated
Personnel Time
Non-Personnel
Costs
Total
Activity Cost
Compensation and Benefits Administration 20%$14,637 $107,491
Organizational Culture and Employee Relations 25%18,296 134,364 Turnover Rate
Policy Development and Compliance 10%7,318 53,746 Disputes
Recruitment and Selection 20%14,637 107,491 Quality of Hire
Risk Management 15%10,977 80,618 Insurance Rates
Training and Development 10%7,318 53,746 Effectiveness Rates
Compensation and Benefits Administration: Conducts and reviews salary comparisons and market adjustment
surveys, evaluates and analyzes pay practice data to determine market competitiveness, and develops and
administers the Town’s compensation structures and classification policies. Assist in the development and
implementation of the Town’s retirement plans and group health insurance plan; providing support in the areas of
plan elections, medical, dental, vision, disability coverages.
PROGRAM ACTIVITIES AND OPERATIONS: HUMAN RESOURCES
Training and Development: Develops, in collaboration with department directors, training and professional
development programs that address employee training needs, including but not limited to new employee
orientation, performance management training and leadership training.
Performance
Metric(s)
DEPARTMENT COST ALLOCATIONS
Human Resources
Organizational Culture and Employee Relations: Provides support to department directors to strengthen the
employer-employee relationship through measuring job satisfaction, employee engagement and resolving
workplace conflict.
Policy Development and Compliance: Reviews and makes recommendations for improvement of the Town's
policies, procedures and practices on personnel and risk management matters. Responsible for monitoring state
and federal employment laws and practices to ensure the Town's compliance with all personnel administration
and matters.
Recruitment and Selection: Works closely with the departments to assist with assessments in relation to current
staffing levels and advertising for vacant positions. Arranges and participates in the interview and screening
process to obtain and fill open positions with qualified candidates.
Risk Management and Safety: Oversees the administration of the Town's risk management and safety programs,
including workers' compensation and property and liability insurance. Manages the Town's safety committee
meetings, employee workplace safety training, workplace injury and property and liability reporting, modified
duty and return-to-work programs, and annual risk management and safety insurance audits and renewals.
Section IV, Page B-2
2.Developed an RFP, selected Mountain States, and managed an extensive and comprehensive Salary Market
Study, with multiple model iterations. This project, working with Employers Council, enabled the Town to
navigate through our Step System alongside significant changes from our comparator communities.
3.Maintained and periodically adjusted the Employee Policies and Procedures and Compensation and Benefits
guiding documents.
2019 STRATEGIC GOALS
2.Develop and implement metrics for manager new hire satisfaction, and follow-up effectiveness ratings for
training.
3.Continue to host training sessions designed to enhance the Town's culture and maintain and improve
teamwork.
5.Continue to execute a variety of employee events including Health Fair, Summer Employee Recognition, Fall
Social, Open Enrollment, and Wellness Initiatives.
6.Elevate employee understanding of health care mechanisms and cost saving alternatives. Introduce additional
benefits for employees that are no-cost or low-cost to the Town.
7.Develop a three-year strategic plan for the effective delivery of services to Town employees and new hires.
4. Be prepared to work with the new Town Manager on larger scale changes to the Town's Compensation
structure.
7.Methodically partnered with the Town's financial advisors and 457(b) retirement plan third-party
administrators (TPA) to comply with deadlines, creating a seamless transition of employee retirement funds to a
new recordkeeper.
8.Transitioned the Town's Drug and Alcohol testing program from Mobility department to Human Resources.
1.Received CIRSA's Loss Prevention Award for outstanding accomplishments in the management of a successful
loss control program.
2018 MAJOR ACCOMPLISHMENTS
ACCOMPLISHMENTS AND GOALS: HUMAN RESOURCES
1.Refine the Town's Performance Management structure, enabling an online system to simplify manager and
peer input, and more accurately ensure timely feedback is provided to all employees.
5.Successfully navigated through, and completed, employee notifications and IRS filing and reporting
requirements for the changes made to the Affordable Care Act (ACA).
4.Awarded the Cost Containment Certificate by the State of Colorado's Workers' Compensation Division as a
result of department's work to mitigate and reduce risk, through policy implementation, safety meetings,
trainings and awareness. Receipt of the certificate grants the Town a 5% reduction in workers' compensation
insurance premiums for a period of three (3) years.
6.Facilitated the Town's search for a new Town Manager, executing a nationwide search process including 50+
candidates.
Section IV, Page B-3
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 270,840 261,364 261,364 305,382
61106 Paid out Leave 2,039 2,665 2,665 3,004
61121 PTS Wages 0 0 0 30,000
[Entity] Budget Detail Desc.Total
[132] Part-time Safety and Risk Management 30,000
Total 30,000
61151 Overtime Wages 2,877 600 600 600
61301 FT Pension 30,017 29,043 29,043 33,922
61302 PTS Pension 0 0 0 1,125
61304 Employee Assistance Progr 70 66 66 72
61401 FICA/Medicare 3,875 3,837 3,837 4,915
61501 Group Health and Life Insur 55,227 67,293 67,293 75,815
61505 Long-term Disability Insuran 1,527 1,483 1,483 1,734
61507 Dental Insurance 4,673 5,030 5,030 6,235
61509 Worker's Compensation 333 386 386 451
61510 Unemployment Insurance 827 794 794 1,017
61000 Personnel Services 372,304 372,563 372,563 464,273
62801 Employee Recognition Exp 11,132 12,250 13,050 13,055
[Entity] Budget Detail Desc.Note Total
[132] Summer Picnic 2,800
[132] Years of Service Awards 1,500
[132] Awards of Excellence 700
[132] Fall Social 4,500
[132] Retirement Recognition 1,680
[132] Gift Cards - $25 x 3 employees 75
[132] Employee Appreciation Lunch 1,000
[132] Employee Appreciation Turkeys 800
Total 13,055
62806 Safety Materials and Suppli 0 0 0 150
[Entity] Budget Detail Desc.Total
[132] Ice Cleats 150
Total 150
62904 Software 5,538 32,980 0 0
62905 Books and Periodicals 69 250 250 400
[Entity] Budget Detail Desc.Note Total
[132] Safety Publications & Training Materials 250
[132] CIRSA Training Videos 150
Total 400
62999 Office Supplies and Material 374 800 800 1,400
[Entity] Budget Detail Desc.Note Total
[132] Office Supplies 800
[132] Blue ToA Shirts 300
[132] Laser Cartidridges 300
Total 1,400
132 Human Resources Town of Avon
Line Item Detail
Section IV, Page B-4
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
62000 Commodities 17,113 46,280 14,100 15,005
63204 Temporary Employment Se 0 0 7,640 0
63205 Background Checks 3,510 3,800 3,800 4,500
[Entity] Budget Detail Desc.Total
[132] New Hire Background Checks 4,500
Total 4,500
63301 Medical Services and Exam 0 9,900 9,900 11,167
[Entity] Budget Detail Desc.Total
[132] Random Drug & Alcohol Testing 8,667
[132] DOT Physicals 2,500
Total 11,167
63504 R&M - Office Equipment an 1,313 0 0 0
[Entity] Budget Detail Desc.Total
[132] Printer Repair & Maintenance 0
Total 0
63999 Other Contract Services 5,298 20,200 20,200 5,950
[Entity] Budget Detail Desc.Note Total
[132] Health & Wellness Fair 3,000
[132] Pre-Employment Drug Screening 2,000
[132] Flu Shots 950
Total 5,950
63000 Purchased and Contracte 10,121 33,900 41,540 21,617
64101 Professional Development 3,974 5,900 5,900 6,800
[Entity] Budget Detail Desc.Note Total
[132] COSHRM State Conference Registrations For 2019 conf (2)2,800
[132] Training for Staff 2,000
[132] SHRM Annual Conference & Expo (2)For 2020 reg (2)2,000
Total 6,800
64102 Dues, Licenses and Membe 5,634 6,150 6,150 6,200
[Entity] Budget Detail Desc.Note Total
[132] Society for Human Resource Association 400
[132] High County Human Resource Association 300
[132] Mountain States Employers Council 5,500
Total 6,200
132 Human Resources Town of Avon
Line Item Detail
Section IV, Page B-5
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
64104 Meeting Expenses 591 800 800 950
[Entity] Budget Detail Desc.Total
[132] Benefits, Safety, & Retirement Meetings 950
Total 950
64105 Training 8,288 6,000 6,000 8,000
[Entity] Budget Detail Desc.Total
[132] Supervisory Town-Wide Trainings (2)6,000
[132] Customer Service Training 2,000
Total 8,000
64206 Cellular and Paging 665 660 660 636
[Entity] Budget Detail Desc.Total
[132] Cellphone $55 x 12 months 636
Total 636
64901 Advertising and Legal Notic 20,594 9,000 9,000 9,000
[Entity] Budget Detail Desc.Total
[132] Classified Advertising for Job Announcements 9,000
Total 9,000
64999 Other Miscellaneous Operat 2,721 2,400 2,400 2,400
[Entity] Budget Detail Desc.Total
[132] Candidate Expenses 2,400
Total 2,400
64000 Other Operating Costs 42,467 30,910 30,910 33,986
66402 Computers and Peripherals 1,671 2,500 2,500 2,575
[Entity] Budget Detail Desc.Note Total
[132] Desktop Replacement - HR Director Hr-Director-15 1,000
[132] Surface Book Laptop w/case new for huddle rooms 1,575
Total 2,575
66000 Capital Outlay 1,671 2,500 2,500 2,575
60000T Total Expenditures & Ot 443,676 486,153 461,613 537,456
132 Human Resources Town of Avon
Line Item Detail
Section IV, Page B-6
THIS PAGE INTENTIONALLY LEFT BLANK
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
Personnel Services 979,894$ 1,111,034$ 1,109,127$ 1,217,023$
Commodities 57,825 51,667 54,517 45,914
Contract Services 412,247 373,259 392,924 389,352
Other Operating Costs 334,423 336,364 382,289 352,100
Capital Outlay 2,265 10,000 10,000 7,400
Total 1,786,654$ 1,882,324$ 1,948,857$ 2,011,789$
Finance 872,178$ 944,349$ 960,219$ 997,181$
Information Technology 394,014 436,762 387,291 431,091
Nondepartmental 520,462 501,214 601,347 583,517
Total 1,786,654$ 1,882,325$ 1,948,857$ 2,011,789$
Finance Director / Asst. Town Manager 1 1 1 1
Finance Manager 1 1 1 1
Budget Analyst 1 ---
Senior Accountant -2 2 2
Payroll Specialist 1 1 1 1
Accounting Assistant II 2 2 2 2
IT Administrator 1 1 1 1
Help Desk Technician 1 1 1 1
Building Attendant 1 1 1 1
Total 9 10 10 10
BUDGET SUMMARY: FINANCE AND IT DEPARTMENT
AUTHORIZED POSITIONS
DEPARTMENT EXPENDITURES BY PROGRAM
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT FINANCIAL SUMMARY
The Finance Department is administered by the Assistant Town Manager/Finance Director who spends approximately 35% of
time in finance administration, accounting and auditing, and another 40% in budgeting and long-range planning activities. The
remainder of the time is split between debt administration, treasury management, and benefits administration. The Finance
Division is managed on a day-to-day basis by the Finance Manager. The Information Technology division is managed by the
Town's Information Technology Manager.
The Finance Department is responsible for all financial activities of the Town and maintaining its fiscal integrity. The
Department is also responsible for the Town's information technology systems.
ADMINISTRATION OF THE DEPARTMENT
Section IV, Page C-1
Accounting and Financial Reporting: Includes accounts payable and payroll processing and general accounting; revenue
collection, compliance, licensing and administration; procurement compliance and fixed asset inventory; internal control
structure and asset safekeeping; and preparation of the Town's comprehensive annual financial report.
Budgeting and Long-range Planning: Includes establishing budgetary policies, coordination of the budget process and
preparation of the annual budget document. Also includes the Capital Improvement Program and preparing the 5-year Capital
Improvement Plan, various other financial modeling, and gathering and reporting on economic and financial statistical
information and analysis.
Debt Administration and Treasury Management: Debt administration includes capital planning and analysis, debt issuance,
meeting on-going disclosure and bond covenant requirements, maintaining credit ratings and investing bond proceeds.
Treasury management includes establishing and reviewing cash controls, monitoring cash collection and disbursement
procedures, forecasting, maintaining banking relations, cash management services, establishing investment policies and
portfolio management.
Benefits Administration: Includes financial analysis of self-insurance pools and renewals, reconciliation of departmental claims
to premium invoices, reserve accounting and human resources support. Other responsibilities include retirement plan
administration and support. Finance Director and Finance Manager serve on the retirement boards.
FINANCE
PROGRAM ACTIVITIES AND OPERATIONS: FINANCE AND IT
IT
Network Administration: Includes maintaining the Town's computer network systems, telephone systems, servers, security,
routine maintenance & upgrades of hardware and software, documentation & disaster recovery.
Customer Service: Provides support and service to all Town computer and telephone users. Log calls, resolve issues, track
requests for equipment, software and training.
Technology Planning: Continuously evaluates new technologies that can assist the Town in being more efficient.
NONDEPARTMENTAL
Central Services and Stores: The nondepartmental program budgets and reports those costs that are impractical or
administratively burdensome to be reported in another program. Includes the budget for the Town's janitorial services for
Town facilities, central office supply stores and the Town's main Xerox copier. Also includes the Town's general property and
liability insurance coverages, and the Town's telephony and internet connections.
Section IV, Page C-2
Estimated
Personnel Time Non-Personnel Costs Total
Activity Cost
Accounting and Financial Reporting 67%$100,335 $668,111 Audit
Budgeting and Long-Range Planning 23%$34,443 $229,352 Budget vs. Actual
Debt Administration and Treasury Management 6%$8,985 $59,831 None
Benefits Administration 4%$5,990 $39,887 Employee Outreach
Network Administration 45%$64,930 $193,991 System Availability
Customer Service 50%$72,144 $215,546 Problem Resolution
Performance
Technology Planning 5%$7,214 $21,555 Long-Range IT Plan
Central Services and Stores 100%$500,725 $583,517
1.Implemented Host Compliance - a short-term rental administration and compliance program.
2. Re-structured budgeting and tax compliance staff responsibilities and hired a new senior accountant.
3.Implemented Office 365 and Skype for Business applications for all Town departments and employees.
4.Completed an optimization review of business processes.
5.Began implementation of paperless cash receipting and archival program.
6.Successfully transitioned the Police Department's IT requirements to their new facility.
1.Implement changes and improvements in businesses processes based on final optimization report.
2.Convert capital assets and equipment replacement spreadsheets to new PubWorks application.
3.Plan and manage the infrastructure needs for the new Town facilities.
2018 MAJOR ACCOMPLISHMENTS
2019 STRATEGIC GOALS
ACCOMPLISHMENTS AND GOALS: FINANCE AND IT
Finance
IT
Nondepartmental
Performance
Metric(s)
DEPARTMENT COST ALLOCATIONS
Section IV, Page C-3
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 494,447 555,471 556,877 623,754
61106 Paid out Leave 8,475 5,546 5,716 5,986
61111 FT Bonuses 0 0 5,500 0
61121 PTS Wages 0 0 415 0
61151 Overtime Wages 2,941 3,000 7,000 3,750
[Entity] Budget Detail Desc.Total
[141] Staff OT 3,750
Total 3,750
61201 Automobile Allowance 3,600 3,610 8,670 3,610
61301 FT Pension 55,167 61,712 61,885 69,271
61302 PTS Pension 0 0 16 0
61304 Employee Assistance Progr 136 159 157 168
61401 FICA/Medicare 5,664 8,231 8,391 9,238
61501 Group Health and Life Insur 85,555 124,361 105,535 114,617
61505 Long-term Disability Insuran 2,740 3,119 3,124 3,500
61507 Dental Insurance 8,136 8,729 7,337 8,408
61509 Worker's Compensation 614 820 2,193 3,214
61510 Unemployment Insurance 1,518 1,703 1,736 1,911
61000 Personnel Services 668,992 776,460 774,553 847,428
62801 Employee Recognition Exp 563 175 625 175
[Entity] Budget Detail Desc.Total
[141] Gift Cards - $25 x 7 employees 175
Total 175
62903 Data Processing Supplies 186 0 0 0
62904 Software 3,095 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[141] Financial Software & PC Computer Upgrades 1,000
Total 1,000
62905 Books and Periodicals 3,784 2,960 2,960 2,961
[Entity] Budget Detail Desc.Note Total
[141] Reuters Books online 2,121
[141] US Master Tax Guide 115
[141] GAAFR Newsletter 50
[141] Kiplinger Letter 100
[141] Payroll Handbook 225
[141] CPFO Books 200
[141] Other Publications 150
Total 2,961
62999 Office Supplies and Material 847 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[141] Calculator Replacements 125
[141] Miscellaneous Supplies 1,375
Total 1,500
141 Finance Town of Avon
Line Item Detail
Section IV, Page C-4
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
62000 Commodities 8,475 5,635 6,085 5,636
63102 Audit and Accounting Servi 22,080 19,800 19,800 20,394
[Entity] Budget Detail Desc.Total
[141] Annual Audit 20,394
Total 20,394
63199 Other Professional Services 20,299 5,500 25,165 5,500
[Entity] Budget Detail Desc.Note Total
[141] Sales Tax Audit Program 3,500
[141] Financial Modeling & Advisory Services 2,000
Total 5,500
63203 Printing and Reproduction S 2,647 2,550 2,550 3,050
[Entity] Budget Detail Desc.Note Total
[141] Eagle County RETT Sales Reports 100
[141] W-2's & 1099's 250
[141] Budget Printing (15)700
[141] AP & Payroll Checks & Envelopes 1,500
[141] CAFR Printing (15)500
Total 3,050
63304 Computer Services and Su 110,981 96,981 96,981 85,744
[Entity] Budget Detail Desc.Total
[141] Sungard Software Mtc & Support 31,980
[141] PowerPlan Mtc & Support 6,062
[141] MUNIRevs SAAS 17,460
[141] Kronos SAAS 12,242
[141] Lodging Revs 12,000
[141] Other Svc/modifications (Scripts, PPlan, Superion,
PWks)
6,000
Total 85,744
63504 R&M - Office Equipment an 1,316 1,750 1,750 3,250
[Entity] Budget Detail Desc.Note Total
[141] Toner Cartridges 4 printers 750
[141] Per Copy Print Charges 2,500
Total 3,250
63603 Rentals - Office Equipment 0 0 0 1,788
[Entity] Budget Detail Desc.Total
[141] Copier Lease $149/mo.1,788
Total 1,788
63999 Other Contract Services 5,758 0 0 0
63000 Purchased and Contracte 163,081 126,581 146,246 119,726
64101 Professional Development 9,654 11,865 11,865 12,075
141 Finance Town of Avon
Line Item Detail
Section IV, Page C-5
d Services
[Entity] Budget Detail Desc.Note Total
[141] Training Classes for Staff 3,675
[141] CGFOA State Conference Registrations 2,000
[141] GFOA Conference 2,200
[141] Continuing Education for Director (20 hrs @ 1,000
[141] CPFO Testing Martha 1,000
[141] Superion Conference 2,200
Total 12,075
64102 Dues, Licenses and Membe 1,375 1,745 1,745 1,375
[Entity] Budget Detail Desc.Total
[141] Co Chapter APA 60
[141] American Institute of CPAs 265
[141] Government FInance Officers Association 620
[141] CO Government Finance Officers Association 200
[141] CO Secretary of State (Finance Authority)10
[141] American Payroll Association 220
Total 1,375
64104 Meeting Expenses 444 750 750 750
[Entity] Budget Detail Desc.Note Total
[141] CO American Payroll Association Meetings 10 @ $25 250
[141] CO Tax Audit Coalition Meetings 4 @ $45 180
[141] West Slope Coalition Meetings 150
[141] Staff & Organizational Meetings 170
Total 750
64206 Cellular and Paging 1,110 1,200 1,200 1,116
[Entity] Budget Detail Desc.Note Total
[141] Director ($53 X 12)636
[141] Mobile Hotspot ($40 X 12)480
Total 1,116
64301 Postage and Delivery 72 0 0 0
64307 Bank Service Charges and 5,260 4,700 5,700 5,700
[Entity] Budget Detail Desc.Total
[141] Vericheck 2,600
[141] 1st Bank 2,600
[141] Asphalt Overlay 500
Total 5,700
64399 Other Administrative Fees 2,231 2,075 2,075 2,075
[Entity] Budget Detail Desc.Note Total
[141] RETT Recording Fees 1,600
[141] GFOA Certification of Achievement Program 475
Total 2,075
141 Finance Town of Avon
Line Item Detail
Section IV, Page C-6
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
64402 Equipment Replacement C 3,337 3,337 0 0
64901 Advertising and Legal Notic 95 0 0 0
64906 Insurance Deductibles 1,000 0 0 0
64996 Bad Debt Expense 5,602 0 0 0
64000 Other Operating Costs 30,179 25,672 23,335 23,091
66402 Computers and Peripherals 1,451 10,000 10,000 1,300
[Entity] Budget Detail Desc.Note Total
[141] Desktop Replacement w/ 2 monitors: Finance
Manager
Fin-Officer-15 1,300
Total 1,300
66000 Capital Outlay 1,451 10,000 10,000 1,300
60000T Total Expenditures & Ot 872,178 944,348 960,219 997,181
141 Finance Town of Avon
Line Item Detail
Section IV, Page C-7
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 171,975 183,854 183,854 214,026
61106 Paid out Leave 1,265 1,729 1,729 1,993
61151 Overtime Wages 444 500 500 500
61301 FT Pension 19,056 20,414 20,414 23,762
61304 Employee Assistance Progr 48 48 48 48
61401 FICA/Medicare 2,431 2,698 2,698 3,140
61501 Group Health and Life Insur 32,738 38,828 38,828 38,054
61505 Long-term Disability Insuran 973 1,025 1,025 1,181
61507 Dental Insurance 2,876 2,904 2,904 3,133
61509 Worker's Compensation 209 272 272 316
61510 Unemployment Insurance 521 558 558 650
61000 Personnel Services 232,537 252,830 252,830 286,803
62801 Employee Recognition Exp 50 50 50 50
[Entity] Budget Detail Desc.Note Total
[143] 2 employees x $25 50
Total 50
62903 Data Processing Supplies 1,452 2,500 2,500 1,500
[Entity] Budget Detail Desc.Total
[143] Misc Parts 1,500
Total 1,500
62904 Software 11,703 11,907 14,307 500
[Entity] Budget Detail Desc.Note Total
[143] Miscellaneous Software 500
Total 500
62000 Commodities 13,205 14,457 16,857 2,050
63304 Computer Services and Su 93,728 107,776 107,776 126,286
[Entity] Budget Detail Desc.Note Total
[143] Switch TOA-REC01 FD01708R0YL Mnt 1yr 936
[143] Switch TOA-REC02 FDO1818R09D replaced this year 0
[143] Switch TOA-REC03 CAT0850R0MA Mnt 1yr 0
[143] Switch TOA-BB01 F0C1723W2M6 Mnt 1yr replaced this
year
0
[143] Switch TOA-BB02 F0C1718Y120 replaced this year 0
[143] Switch TOA-BB03 F0C1747S201 replaced this year 0
[143] Switch TOA-FE01 FD01349Y2AA Mnt 1yr 934
[143] Switch TOA-CORE02 F0C1131Y4JT Mnt 1yr 842
[143] Switch TOA-GIG01 F0C1610W3H8 Mnt 1yr 617
[143] Switch TOA-GIG02 F0C1723W2R7 Mnt 1yr 428
143 Information Systems Town of Avon
Line Item Detail
Section IV, Page C-8
63504 R&M - Office Equipment an 1,379 1,500 1,500 1,500
[Entity] Budget Detail Desc.Total
[143] Repairs / Replacements 1,500
Total 1,500
63000 Purchased and Contracte 95,107 109,276 109,276 127,786
64101 Professional Development 0 6,750 6,750 6,750
[Entity] Budget Detail Desc.Note Total
[143] CGAIT Conference 750
[143] Training Classes 3000 * 2 Online 6,000
Total 6,750
64102 Dues, Licenses and Membe 330 330 330 330
[Entity] Budget Detail Desc.Total
[143] CGAIT Dues 330
Total 330
64206 Cellular and Paging 1,259 1,248 1,248 1,272
[Entity] Budget Detail Desc.Total
[143] $53 x 12 months x 2 1,272
Total 1,272
64402 Equipment Replacement C 49,762 51,871 0 0
64906 Insurance Deductibles 1,000 0 0 0
64000 Other Operating Costs 52,351 60,199 8,328 8,352
66402 Computers and Peripherals 814 0 0 6,100
[Entity] Budget Detail Desc.Note Total
[143] Help Desk Admin Workstation IT-HELPDESK-15 1,500
[143] IT Manager Workstation IT-ADMINISTRATO 1,500
[143] IT Manager Laptop IT-PPLAPTOP 1,500
[143] Laptop for Staff Check out 1,600
Total 6,100
66000 Capital Outlay 814 0 0 6,100
60000T Total Expenditures & Ot 394,014 436,762 387,291 431,091
143 Information Systems Town of Avon
Line Item Detail
Section IV, Page C-9
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 51,877 51,883 51,883 52,390
61106 Paid out Leave 610 488 488 488
61151 Overtime Wages 207 0 0 300
[Entity] Budget Detail Desc.Total
[149] Leroy Overtime 300
Total 300
61301 FT Pension 5,774 5,761 5,761 5,817
61304 Employee Assistance Progr 24 24 24 24
61401 FICA/Medicare 743 759 759 771
61501 Group Health and Life Insur 15,467 18,897 18,897 18,939
61505 Long-term Disability Insuran 289 302 302 308
61507 Dental Insurance 1,282 1,294 1,294 1,396
61509 Worker's Compensation 1,934 2,179 2,179 2,201
61510 Unemployment Insurance 158 157 157 160
61000 Personnel Services 78,365 81,744 81,744 82,792
62401 Gasoline 2,070 1,000 1,000 1,541
[Entity] Budget Detail Desc.Total
[149] Fuel Charges for Motor Pool Vehicles 1,541
Total 1,541
62402 Diesel 551 550 550 662
[Entity] Budget Detail Desc.Total
[149] Fuel Charges for Buildings Attendant 662
Total 662
62801 Employee Recognition Exp 0 25 25 25
[Entity] Budget Detail Desc.Note Total
[149] $25 x 1 employee 25
Total 25
62802 Food and Beverages 2,148 3,500 3,500 3,500
[Entity] Budget Detail Desc.Total
[149] Monthy Staff Coffees and Staff Meetings 2,500
[149] Town Hall Coffee 1,000
Total 3,500
62803 Janitorial, Custodial and Cle 26,777 22,900 22,900 28,900
[Entity] Budget Detail Desc.Total
[149] Hand Towels 6,000
[149] Tissue 5,500
[149] Toilet Paper 5,500
[149] Aerosols 1,824
[149] Chemicals 2,900
[149] Hygiene 3,000
[149] Refuge Supplies 2,183
[149] PPE and Other Safety (Gloves, signs, etc)1,993
Total 28,900
149 Nondepartmental Town of Avon
Line Item Detail
Section IV, Page C-10
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
62805 Clothing and Uniforms 1,112 100 100 100
[Entity] Budget Detail Desc.Total
[149] Clothing and Uniform - Bldgs Attendant 100
Total 100
62999 Office Supplies and Material 3,488 3,500 3,500 3,500
[Entity] Budget Detail Desc.Note Total
[149] Town Hall General Office Supplies and Copy 3,500
Total 3,500
62000 Commodities 36,145 31,575 31,575 38,228
63504 R&M - Office Equipment an 9,368 5,540 5,540 5,540
[Entity] Budget Detail Desc.Note Total
[149] Xerox Copier/Print Charges 5,000
[149] Mail Machine Annual Maintenance 540
[149] Avaya IP Office 0
Total 5,540
63552 Janitorial and Custodial Ser 106,838 106,708 106,708 111,146
[Entity] Budget Detail Desc.Note Total
[149] ARC Cleaning Svc $7,507 x 12 mos 90,084
[149] Town Hall Cleaning $634 x 12 mos 7,608
[149] Avon Elementary School Cleaning Svc $234 x 3 702
[149] FT Vacation Coverage $500 x 3 wks 1,500
[149] Steam Cleaning for Sauna and Steam Room 1,200
[149] Pavilion Cleaning Svc 1,040
[149] Park Restroom Cleaning Svc 1,404
[149] Public Safety Facility Cleaning Service 7,608
Total 111,146
63603 Rentals - Office Equipment 9,599 10,140 10,140 10,140
[Entity] Budget Detail Desc.Note Total
[149] Copier Lease ($799.92 x 12)9,600
[149] Postage Meter Rental @ $45/month 540
Total 10,140
63999 Other Contract Services 28,253 15,014 15,014 15,014
[Entity] Budget Detail Desc.Note Total
[149] Laserfiche Annual Basic Services Support 8,900
[149] Laserfiche Public Portal Maint Support 1,600
[149] Employee Bus Passes 1,500
[149] Water Cooler Service 150
[149] FSA Fees ($72 x 12 months)864
[149] Laserfiche Annual Maint Forms 2,000
Total 15,014
149 Nondepartmental Town of Avon
Line Item Detail
Section IV, Page C-11
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
63000 Purchased and Contracte 154,059 137,402 137,402 141,840
64201 Telephone & Long-distance 34,267 35,461 35,461 19,800
[Entity] Budget Detail Desc.Total
[149] TOA Main Fax 1,116
[149] NewCloud Networks 7,620
[149] Mammoth ISP 50Mbs 5,064
[149] Mammoth Microwave 6,000
Total 19,800
64301 Postage and Delivery 4,139 4,000 4,000 4,000
[Entity] Budget Detail Desc.Total
[149] General Admin Postage and Delivery Costs 4,000
Total 4,000
64303 Treasurer Fees 34,788 36,762 36,762 37,480
[Entity] Budget Detail Desc.Total
[149] 2% Eagle County Treasurer Collection Fee 37,480
Total 37,480
64307 Bank Service Charges and 0 150 150 150
[Entity] Budget Detail Desc.Total
[149] Various Fees 150
Total 150
64309 VAA RSF Collection Fees 4,177 6,000 6,000 10,000
[Entity] Budget Detail Desc.Total
[149] VAA RSF Collection Fees 10,000
Total 10,000
64399 Other Administrative Fees 3,829 1,724 1,724 0
64401 Fleet Maintenance Charges 7,077 992 8,639 8,898
[Entity] Budget Detail Desc.Note Total
[149] Annual Fleet Maintenance Charges 4 year average + 3%8,898
Total 8,898
64402 Equipment Replacement C 18,040 18,040 110,526 106,934
[Entity] Budget Detail Desc.Total
[149] Annual Equipment Rental Charges 106,934
Total 106,934
64403 Washbay Charges 1,456 1,456 1,456 1,526
[Entity] Budget Detail Desc.Note Total
[149] Annual Washbay Charges - 4 vehicles 5 vehicles x 52 x $5.87 1,526
Total 1,526
149 Nondepartmental Town of Avon
Line Item Detail
Section IV, Page C-12
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
64905 Insurance Premiums 144,120 145,908 145,908 131,869
[Entity] Budget Detail Desc.Note Total
[149] CIRSA: Property and Casualty (71%)124,254
[149] Fiduciary Liability 2,600
[149] Excess Crime 255
[149] Boiler and Machinery 4,167
[149] Treasurer's Bond - Scott 400
[149] Volunteer Accident Medical Plan 193
Total 131,869
64000 Other Operating Costs 251,893 250,493 350,626 320,657
60000T Total Expenditures & Ot 520,462 501,214 601,347 583,517
149 Nondepartmental Town of Avon
Line Item Detail
Section IV, Page C-13
THIS PAGE INTENTIONALLY LEFT BLANK
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
Personnel Services 532,125$ 498,052$ 502,387$ 591,085$
Commodities 11,428 115,635 115,635 53,589
Contract Services 463,344 168,305 153,305 121,533
Other Operating Costs 498,175 603,319 603,861 720,869
Capital Outlay - 3,075 3,075 5,050
Contingency 7,600 6,600
Total 1,505,072$ 1,395,986$ 1,384,863$ 1,492,126$
Planning 267,413$ 309,940$ 296,038$ 293,353$
Building Inspection 145,487 151,049 150,591 177,039
Economic Development - - -
Town Produced Events 609,603 268,343 274,579 210,019
Special Event Funding 304,449 366,620 366,620 500,000
Community Grants 173,120 200,034 200,034 201,000
Salute to the USA - 97,000 97,000 110,715
Total 1,500,072$ 1,392,986$ 1,384,862$ 1,492,126$
Planning Director 1 1 1 1
Building Official 1 1 1 1
Planner I-II 1 1 1 1
Director of Economic Initiatives 1 1 --
Manager of Special Events 1 1 1 1
Special Events Production Assistant 0 0 1 1
Total 5 5 5 5
ADMINISTRATION OF THE DEPARTMENT
The Community Development Department is administered by the Planning Director, who spends approximately 60% of
the position’s time in managing applications, Council agenda items, Planning and Zoning Commission agendas, and special
project work. The remainder of the Planning Director’s time is spent with hands-on project review and special planning
work. The Special Events Manager is supervised by the Town Manager.
DEPARTMENT FINANCIAL SUMMARY
BUDGET SUMMARY: COMMUNITY DEVELOPMENT DEPARTMENT
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
PROGRAM ACTIVITIES AND OPERATIONS: COMMUNITY DEVELOPMENT
The Community Development Department takes the lead role in ensuring the Town’s built environment maintains and
advances a livable community, one which meets the needs of the residents, businesses, and visitors. The Planning Division
manages all current and long-range community planning functions. The Building Official provides permit and inspection
services for residential and commercial development. The Special Events staff takes the lead role in event administration,
production and follow-up.
Section IV, Page D-1
BUILDING PERMITS AND INSPECTIONS
COMMUNITY EVENTS AND GRANTS
Building Inspection/Plan Review: The Building Division provides all construction related services in the Town. The
division is responsible for the enforcement of the building, plumbing, and mechanical codes, and Title 15 of the Avon
Municipal Code. On a day to day basis this division reviews and processes permit applications, performs inspections, and
coordinates with other agencies that perform specialized inspections such as Eagle County Health, NWCCOG, and State
Electrical Inspectors. Code enforcement matters are handled on an as-needed, or complaint driven basis with a gradual
increase in activity each year.
Special Event Administration & Production: Responsible for the special event development operations of all special
events in the Town of Avon, including Town produced events, such as Salute to the USA and outside producer festivals.
The staff provides administrative support to the AHSEC. The Special Events Manager oversees one full-time employee
and the Town's volunteers.
Event Funding: $500,000 has been approved by the Town Council for 2018 special events, which included Town-produced
and third party private producers.
Community Grants: This account includes all grant monies the Council approves for use by outside agencies, which
include economic development, art and cultural programs, regional environmental projects, sporting events and health
and human service needs.
PLANNING
Current Planning / Land Use Applications: Review and process applications for land use under the rules and procedures
of the Avon Municipal Code. Includes pre-application, public process with PZC/Council.
Long-Term Planning: The Community Development Department is responsible for the development of long range
planning for the Town of Avon. Walkability improvements and capital projects related thereto will be prioritized with the
Beaver Creek Boulevard redesign and construction project.
GIS Mapping / Informational Services: Create and manage all mapping functions and associated data management for
the Town. Supports special projects with geographical information as well as cartography useful in land use decisions and
Comprehensive Planning.
Administration: Review all new applications and contractor registration applications at the front counter, including
assisting the general public with inquiries. Finance administration for permitting and planning applications, including
escrow accounts. This includes administration of the department by the Planning Director.
Section IV, Page D-2
Estimated
Personnel Time
Non-Personnel
Costs
Total
Activity Cost
Administration 30%13,310$ 88,006$ Community Survey
Current Planning / Land Use Applications 28%12,422 82,139 Community Survey
Long-Term Planning 40%17,746 117,341 Community Survey
GIS Mapping / Informational Services 2%887 5,867 Cost Effectiveness of IGA
Building Inspection / Plan Review 100%7,989 177,039 Community Survey
Special Event Administration & Production 100%147,687 320,734 Community Survey;
Tax Growth
Special Event Funding 0%- 500,000 Community Survey;
Tax Growth
Community Grants 0%- 201,000 Community Survey;
Tax Growth
1. Contractor Licensing code amendments with online renewals
3. Completed Adoption of Town Properties Plan
4. Housing Plan Adoption and new Inclusionary Zoning Regulations
5. Short Term Rental Regulations
6. Modernized Landscape Code in partnership with ERWSD
7. Completion of the Public Safety Building
2. Paperless Online Building Permit Process
3. Implantation plan for Town Properties Plan
4. Continue Implementation of Trails Master Plan
1. Implementation of Housing Plan, including Wildwood housing project
Building Permits and Inspections
Community Events and Grants
2018 MAJOR ACCOMPLISHMENTS
2019 STRATEGIC GOALS
8. Implementation of a comprehensive recruitment and planning process for Special Events 2018 calendar
9. Generation and adoption of a working draft of a Town Cultural Plan
2. Update to the Sign Code
ACCOMPLISHMENTS AND GOALS: COMMUNITY DEVELOPMENT
Performance
Metric(s)
DEPARTMENT COST ALLOCATIONS
Planning
Section IV, Page D-3
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 152,171 159,611 160,549 188,165
61106 Paid out Leave 0 1,543 1,558 1,820
61301 FT Pension 16,739 17,727 17,832 20,898
61304 Employee Assistance Progr 48 48 48 48
61401 FICA/Medicare 2,177 2,337 2,351 2,755
61501 Group Health and Life Insur 23,754 28,882 28,885 28,752
61505 Long-term Disability Insuran 865 907 912 1,069
61507 Dental Insurance 1,943 1,957 1,957 2,110
61509 Worker's Compensation 2,138 2,375 2,389 2,800
61510 Unemployment Insurance 457 483 486 570
61000 Personnel Services 200,291 215,870 216,968 248,988
62801 Employee Recognition Exp 60 50 50 50
[Entity] Budget Detail Desc.Note Total
[212] $25 x 2 employees 50
Total 50
62904 Software 479 360 360 360
[Entity] Budget Detail Desc.Total
[212] Adobe Cloud 360
Total 360
62999 Office Supplies and Material 555 400 400 400
[Entity] Budget Detail Desc.Note Total
[212] Office Supplies 400
Total 400
62000 Commodities 1,095 810 810 810
63101 Legal Services 0 2,000 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[212] Town Attorney Land Use Case Review 2,000
Total 2,000
63199 Other Professional Services 46,223 37,400 22,400 15,400
[Entity] Budget Detail Desc.Total
[212] County GIS 3,000
[212] TVHS Qualifications for Resales of Town Deed-
Restricted Housing Stock
2,000
[212] TVHS Employee Housing Unit Compliance 7,800
[212] TVHS Consulting - Town Affordable Housing
Program
2,600
Total 15,400
212 Planning Town of Avon
Line Item Detail
Section IV, Page D-4
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
63203 Printing and Reproduction S 978 750 750 750
[Entity] Budget Detail Desc.Note Total
[212] Large Format Color for Pub Outreach 750
Total 750
63304 Computer Services and Su 5,806 9,155 9,155 6,400
[Entity] Budget Detail Desc.Note Total
[212] Sungard Permitting Software 6,400
Total 6,400
63504 R&M - Office Equipment an 1,387 2,500 2,500 2,500
[Entity] Budget Detail Desc.Total
[212] Per Copy Print Charges 2,500
Total 2,500
63603 Rentals - Office Equipment 4,798 5,318 5,318 5,318
[Entity] Budget Detail Desc.Note Total
[212] Copier Lease ($443.16 x 12)5,318
Total 5,318
63000 Purchased and Contracte 59,191 57,123 42,123 32,368
64101 Professional Development 2,921 3,700 3,700 3,750
[Entity] Budget Detail Desc.Note Total
[212] APA Colorado 2 Planners 1,450
[212] RMLUI for Two (2)1,200
[212] CO Creative 600
[212] DCI 500
Total 3,750
64102 Dues, Licenses and Membe 1,002 1,240 1,240 1,440
[Entity] Budget Detail Desc.Note Total
[212] APA & AICP for 2 Planners Manager 940
[212] DCI 500
Total 1,440
64104 Meeting Expenses 325 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[212] Committee Mtg (Historic/Trails/Creative)1,000
Total 1,000
64301 Postage and Delivery 692 500 500 500
[Entity] Budget Detail Desc.Note Total
[212] Municipal Postage Mailings 500
Total 500
212 Planning Town of Avon
Line Item Detail
Section IV, Page D-5
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
64402 Equipment Replacement C 847 847 847 847
[Entity] Budget Detail Desc.Total
[212] Annual Equipment Rental Charges 847
Total 847
64901 Advertising and Legal Notic 1,048 2,250 2,250 1,500
[Entity] Budget Detail Desc.Note Total
[212] Vail Daily Legal Noticing 1,500
Total 1,500
64902 Financial Support, Donation 0 25,000 25,000 0
64000 Other Operating Costs 6,835 34,537 34,537 9,037
66402 Computers and Peripherals 0 1,600 1,600 2,150
[Entity] Budget Detail Desc.Note Total
[212] Desktop Replacement w/Monitor - Director Cd-Manager-15 1,150
[212] Desktop Replacement - Planner II Cd-Planner1-15 1,000
Total 2,150
66000 Capital Outlay 0 1,600 1,600 2,150
60000T Total Expenditures & Ot 267,413 309,940 296,038 293,353
212 Planning Town of Avon
Line Item Detail
Section IV, Page D-6
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 106,363 106,360 106,360 99,758
61106 Paid out Leave 2,000 1,000 1,000 780
61121 PTS Wages 0 0 0 32,500
[Entity] Budget Detail Desc.Note Total
[213] Part-time Permit Tech 25 hrs/wk @ $25/hr.32,500
Total 32,500
61301 FT Pension 11,920 11,810 11,810 11,059
61302 PTS Pension 0 0 0 1,219
61304 Employee Assistance Progr 24 24 24 28
61401 FICA/Medicare 1,585 1,557 1,557 1,929
61501 Group Health and Life Insur 15,770 19,093 19,093 17,555
61505 Long-term Disability Insuran 593 593 593 571
61507 Dental Insurance 1,282 1,294 1,294 1,280
61509 Worker's Compensation 1,523 1,583 1,583 1,972
61510 Unemployment Insurance 325 322 322 399
61000 Personnel Services 141,385 143,635 143,635 169,050
62401 Gasoline 304 300 300 354
[Entity] Budget Detail Desc.Total
[213] Based on historical averages (1) Hybrid Vehicle
Fueling
354
Total 354
62801 Employee Recognition Exp 25 25 25 25
[Entity] Budget Detail Desc.Note Total
[213] Employee Recognition for one (1) Employee 25
Total 25
62807 Consumable Tools/Small E 39 50 50 50
[Entity] Budget Detail Desc.Note Total
[213] Inspection Equipment 50
Total 50
62000 Commodities 368 375 375 429
63199 Other Professional Services 200 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[213] Safebuilt 2 weeks of inspections 2,500
Total 2,500
63000 Purchased and Contracte 200 2,500 2,500 2,500
64101 Professional Development 317 2,050 2,050 2,050
213 Building Inspection Town of Avon
Line Item Detail
Section IV, Page D-7
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
[Entity] Budget Detail Desc.Note Total
[213] ICB Annual Conference 1,200
[213] Building Official Conf 850
Total 2,050
64102 Dues, Licenses and Membe 269 275 275 275
[Entity] Budget Detail Desc.Note Total
[213] ICBO License Renewal 125
[213] Recertifications for Personal Certificates 150
Total 275
64206 Cellular and Paging 223 660 660 526
[Entity] Budget Detail Desc.Note Total
[213] $17.25 x 5 mths Retiring inspector 86
[213] $55 x 8 mths New inspector 440
Total 526
64401 Fleet Maintenance Charges 212 1,190 732 754
[Entity] Budget Detail Desc.Note Total
[213] Annual Fleet Maintenance Charges 4 year average + 3%754
Total 754
64402 Equipment Replacement C 2,148 0 0 0
64403 Washbay Charges 364 364 364 305
[Entity] Budget Detail Desc.Note Total
[213] Carwash 1 vehicle x 52 x $5.87 305
Total 305
64000 Other Operating Costs 3,533 4,539 4,081 3,910
66402 Computers and Peripherals 0 0 0 1,150
[Entity] Budget Detail Desc.Note Total
[213] Desktop Replacement w/monitor - Building Official Cd-Official-15 1,150
Total 1,150
66000 Capital Outlay 0 0 0 1,150
60000T Total Expenditures & Ot 145,487 151,049 150,591 177,039
213 Building Inspection Town of Avon
Line Item Detail
Section IV, Page D-8
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 140,512 89,762 93,744 123,015
61106 Paid out Leave 6,099 8,003 8,102 1,221
61121 PTS Wages 396 7,500 7,500 0
61151 Overtime Wages 1,398 0 0 0
61301 FT Pension 13,060 10,754 11,203 13,666
61302 PTS Pension 15 281 281 0
61304 Employee Assistance Progr 42 34 34 48
61401 FICA/Medicare 2,096 1,526 1,586 1,801
61501 Group Health and Life Insur 22,074 14,592 16,053 28,503
61505 Long-term Disability Insuran 658 507 529 699
61507 Dental Insurance 1,807 986 1,087 2,110
61509 Worker's Compensation 1,844 1,284 1,336 1,610
61510 Unemployment Insurance 445 316 328 373
61000 Personnel Services 190,449 135,546 141,783 173,047
62302 Special Event Materials & S 5,614 17,000 17,000 200
[Entity] Budget Detail Desc.Note Total
[215] Miscellaneous supplies 200
Total 200
62801 Employee Recognition Exp 160 50 50 50
[Entity] Budget Detail Desc.Note Total
[215] Employees 2@ $25 50
Total 50
62802 Food and Beverages 4,121 300 300 300
[Entity] Budget Detail Desc.Note Total
[215] Water and snacks for volunteers 300
Total 300
62805 Clothing and Uniforms 0 100 100 300
[Entity] Budget Detail Desc.Note Total
[215] Event staff apparel - 2 ppl to be purchased with Public Works
orders
300
Total 300
62999 Office Supplies and Material 71 0 0 0
62000 Commodities 9,965 17,450 17,450 850
63199 Other Professional Services 215,895 75,402 75,402 22,750
[Entity] Budget Detail Desc.Note Total
[215] Destimetrics contract Expected increase with vendor.22,750
Total 22,750
215 Town Produced Events Town of Avon
Line Item Detail
Section IV, Page D-9
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
63203 Printing and Reproduction S 657 0 0 0
63304 Computer Services and Su 480 0 0 0
63305 Audio/Visual Services 5,250 0 0 0
63306 Security Services 4,558 0 0 0
63504 R&M - Office Equipment an 368 0 0 0
63606 Rentals - Crowd & Traffic C 18,303 0 0 0
63607 Rentals - Portable Facilities 543 0 0 0
Admission Fees Expenses 9,274 33,280 33,280 5,000
[Entity] Budget Detail Desc.Total
[215] Admission fee Expenditures 5,000
Total 5,000
63999 Other Contract Services 148,623 0 0 0
63000 Purchased and Contracte 403,952 108,682 108,682 27,750
64101 Professional Development 320 1,100 1,100 2,000
[Entity] Budget Detail Desc.Note Total
[215] Event Conferences 1,600
[215] CCI Summit (1)400
Total 2,000
64102 Dues, Licenses and Membe 0 795 795 0
64104 Meeting Expenses 1,245 1,550 1,550 2,550
[Entity] Budget Detail Desc.Note Total
[215] Food for AHSEC meetings 2,500
[215] Other meeting expenses 50
Total 2,550
64206 Cellular and Paging 1,259 978 978 1,272
[Entity] Budget Detail Desc.Total
[215] Director Cell Phone $53/mo x 12 636
[215] Asst Cell Phone $53/mo x 12 mths 636
Total 1,272
64306 Permit and Licensing Fees 891 766 766 800
[Entity] Budget Detail Desc.Total
[215] Eagle County event coordinator permit 100
[215] ASCAP 330
[215] SESAC 370
Total 800
64308 Sales Tax 707 0 0 0
64901 Advertising and Legal Notic 815 0 0 0
64000 Other Operating Costs 5,237 5,189 5,189 6,622
66402 Computers and Peripherals 0 1,475 1,475 1,750
[Entity] Budget Detail Desc.Note Total
[215] Desktop Replacement w/ Monitor- Spec. Events
Assistant
Cd-Direcon-14 1,150
215 Town Produced Events Town of Avon
Line Item Detail
Section IV, Page D-10
66000 Capital Outlay 0 1,475 1,475 1,750
60000T Total Expenditures & Ot 609,603 268,342 274,579 210,019
215 Town Produced Events Town of Avon
Line Item Detail
Section IV, Page D-11
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
PROPOSED
64902 Financial Support, Donation 309,449 366,620 366,620 500,000
[Entity] Budget Detail Desc.Note Total
[216] Egg Hunt SPEV1902 12,113
[216] Gears N' Beers SPEV1903 13,000
[216] Purina Pro Dog Challenge SPEV1908 10,000
[216] Bluegrass & Beyond SPEV1910 55,000
[216] Circus Mountainous SPEV1913 25,000
[216] Birds of Prey SPEV1916 40,000
[216] Vail Valley Brew Fest SPEV1917 32,000
[216] Beaver Creek Rodeo SPEV1919 14,000
[216] Lake Street Market SPEV1921 125,000
[216] Triple Bypass SPEV1925 4,500
[216] Man of the Cliff SPEV1932 15,000
[216] Haute Route Rockies SPEV1942 32,000
[216] Major League Triathlon SPEV1943 45,000
[216] Event Marketing Onyx & Company 600
[216] Other events 76,787
Total 500,000
64000 Other Operating Costs 309,449 366,620 366,620 0
60000T Total Expenditures & Ot 309,449 366,620 366,620 0
216 Special Event Funding Town of Avon
Line Item Detail
Section IV, Page D-12
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
64902 Financial Support, Donation 173,120 192,434 193,434 201,000
[Entity] Budget Detail Desc.Total
[217] Eagle-Holy Cross Ranger District 15,000
[217] VVF - Birds of Prey 40,000
[217] Bright Future Foundation 5,000
[217] Buddy Werner League 1,000
[217] Catholic Charities 3,000
[217] The Cycle Effect 1,000
[217] Eagle County Historical Society 250
[217] Eagle River Youth Coalition 3,500
[217] Eagle Valley Land Trust 1,500
[217] Education Foundation of Eagle County 5,000
[217] EGE Air Alliance 20,000
[217] Friends of Mountain Rescue 4,000
[217] Mountain Valley Developmental Services 2,000
[217] Neighborhood Navigators of Eagle County 3,000
[217] Red Ribbon Project 1,000
[217] Small Champions 9,250
[217] SOS Outreach 4,000
[217] SpeakUp ReachOut 5,000
[217] Starting Hearts 5,000
[217] Vail Centre 1,500
[217] Vail Mountaineer Hockey Club 1,500
[217] Vail Valley Art Guild 4,000
[217] Vail Valley Mountain Trails Alliance 3,500
[217] Vail Valley Partnership 12,500
[217] Vail Valley Salvation Army 5,000
[217] Walking Mountains Science Center 27,500
[217] YouthPower365 15,000
[217] Contingency 2,000
Total 201,000
64000 Other Operating Costs 173,120 192,434 193,434 201,000
68101 Contingency 0 7,600 6,600 0
68000 Contingency 0 7,600 6,600 0
60000T Total Expenditures & Ot 173,120 200,034 200,034 201,000
217 Community Grants Town of Avon
Line Item Detail
ADOPTED
Section IV, Page D-13
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
62802 Food and Beverages 0 0 0 6,500
[Entity] Budget Detail Desc.Total
[218] VIP food 5,000
[218] Staff food 1,500
Total 6,500
62899 Other Miscellaneous Operat 0 97,000 97,000 45,000
[Entity] Budget Detail Desc.Total
[218] Salute fireworks 45,000
Total 45,000
62000 Commodities 0 97,000 97,000 51,500
63199 Other Professional Services 0 0 0 15,577
[Entity] Budget Detail Desc.Total
[218] Production services 15,577
Total 15,577
63305 Audio/Visual Services 0 0 0 5,798
[Entity] Budget Detail Desc.Total
[218] Sound production 5,798
Total 5,798
63306 Security Services 0 0 0 24,300
[Entity] Budget Detail Desc.Total
[218] Police and security Services (break out)24,300
Total 24,300
63606 Rentals - Crowd & Traffic C 0 0 0 13,240
[Entity] Budget Detail Desc.Total
[218] Production rentals 13,240
Total 13,240
63000 Purchased and Contracte 0 0 0 58,915
64306 Permit and Licensing Fees 0 0 0 300
[Entity] Budget Detail Desc.Total
[218] County and Fire District Fees 300
Total 300
218 Salute to the USA Town of Avon
Line Item Detail
ADOPTED
Section IV, Page D-14
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
64000 Other Operating Costs 0 0 0 300
60000T Total Expenditures & Ot 0 97,000 97,000 110,715
218 Salute to the USA Town of Avon
Line Item Detail
ADOPTED
Section IV, Page D-15
THIS PAGE INTENTIONALLY LEFT BLANK
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
Personnel Services 2,537,636$ 2,668,343$ 2,741,899$ 2,901,319$
Commodities 168,625 197,472 203,865 158,553
Contract Services 41,995 61,189 61,189 73,066
Other Operating Costs 630,226 647,330 659,076 720,742
Capital Outlay 38,509 123,891 74,318 35,830
Total 3,416,991$ 3,698,225$ 3,740,347$ 3,889,510$
Administration 686,727$ 778,392$ 795,442$ 795,463$
Patrol 2,449,547 2,633,370 2,648,142 2,778,057
Investigation 280,717 285,767 296,762 315,990
Total 3,416,991$ 3,697,529$ 3,740,346$ 3,889,510$
Police Chief 1 1 1 1
Deputy Police Chief 1 1 1 1
Sergeant 3 3 3 4
Investigator/Detective 1 1 1 1
Officers 12 12 12 12
Administrative Services Officer 2 2 2 2
Administrative Asst.0.4 0 0.4 0
Total 20.4 20 20.4 21
Authorized Positions
ADMINISTRATION OF THE DEPARTMENT
The Police Department is administered by the Police Chief, and is assisted by a Deputy Chief and three (3) Sergeants. The Police Chief
spends 90 % in general administration with 10 % contributed to the oversight of community policing programs, including time on law
enforcement committees and community organizations. The Deputy Chief provides general administration approximately 95% of
time, including time on law enforcement committees and community organizations with the balance spent in the field. Each Patrol
Sergeant oversees six (6) police officers while the Detective Sergeant supervises a detective and major programs such as police
training.
DEPARTMENT FINANCIAL SUMMARY
BUDGET SUMMARY: POLICE DEPARTMENT
The Avon Police Department is a full service municipal law enforcement agency responsible for 24/7 police protection in the Town of
Avon. Avon police employees strive to meet the Department’s Mission Statement of “We serve to better our community”,
employing community policing strategic goals on a day-to-day basis to ensure the safety and security of our residents and guests in
Avon.
Department Expenditures by Category
Department Expenditures by Program
Section IV, Page E-1
Estimated
Personnel Time Non-Personnel Costs Total
Activity Cost
Administration 20%197,638$ 777,902$ Community/Internal Survey, CALEA
Patrol Operations 65%642,324 2,528,182 Response Time, Crime Stats
Investigations 10%98,819 388,951 Crime Clearance Rates
Community Programs/Outreach 5%49,410 194,476 Community Survey, Facebook
PROGRAM ACTIVITIES AND OPERATIONS: POLICE
Administration: The Police Chief, Deputy Chief, two (2) Administrative Services Officers and Administrative Assistant are responsible
for the day-to-day operations of the police department and interaction with Avon Town staff on projects such as budget and
department liaisons. Administration is responsible for managing the front desk, customer service, accreditation, records
management, outside government liaisons, evidence/property management, policy/procedure, training, and support for police
operations. The Chief and Deputy Chief sit on many law enforcement committees and community organizations.
Patrol Operations: Patrol Operations are staffed by two (2) sergeants and twelve (12) patrol officers (Three (3) night, three (3) day
on opposite sides of the week). These teams are responsible for community policing, proactive biking, walking and vehicle patrolling
and responding to emergencies and calls for service. Officers are responsible for investigation of crimes to property and persons,
traffic enforcement/education, traffic crash investigations and crime prevention/community outreach.
Investigations: The Investigations Division is staffed by one (1) Detective Sergeant and (1) Detective. The Detectives are responsible
to support patrol operations, investigate major crimes, conduct background investigations, administer the police training program,
and provide administrative support to the Town Clerk for liquor licensing. The part-time officer/sergeant assists with special events,
training, employment background checks and other projects.
Community Programs/Outreach: Community Policing is the philosophy of the Avon Police Department and each member is
responsible to “better our community” during every shift. Approximately 5% of Avon Police time, 2000 hours is associated with
community programs, community resort policing and outreach. These Community Programs include Citizens and Latino Academies,
National Night Out; Neighborhood Watch; School Programs; Public Safety/Community Committees, Bike Patrol, Task Forces, Special
Olympics events and Coalitions. The Community programs and outreach involves everyone in the department from Chief, Deputy
Chief, officers and administrative staff.
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Police
Section IV, Page E-2
5.Conduct a wildland fire evacuation exercise for Wildridge sub division before Wildland fire season in 2019.
3.Other community policing activities: implemented a Tipsy Taxi program, lead a countywide active shooter response training for law
enforcement, fire and EMS personnel. Proactive school resource program, implemented a drug take back box, steering committee for 4.Coordinated multiple community engagements to include the Polar Plunge and Tip a Cop raising money for Special Olympic
Athletes. Actively participate in Speak Up Reach Out, Total Health Alliance and 1A Board of County Commissioners Advisory
committee.5.Successfully completed the 10th Annual Avon Police Citizen's Academy & 6th Annual Latino Citizen's Academy. Hosted a training
with the FBI Hostage Rescue Team. Actively engaged in immigrant community outreach. Avon PD officers responded to assist at the
2019 STRATEGIC GOALS
1.Continue community resort policing by further engaging with our community and guests, through bicycle patrols, Coffee with a Cop
events, hosting a Ski with a Cop activity, National Night out, Police Academies and the Kids, Cops and Hoops program.
2.Continue our CALEA national accreditation, adhering to nationally recognized policies and procedures reflecting community values,
while recognizing and respecting individual rights. 2019 will be year three of a four year accreditation cycle.
3.Fully implement the upgrade to the Countywide Report Management System and implement the eCrash report system.
4.Continue to assist the GRANITE Drug Task Force in apprehending and prosecuting drug dealers out of our community.
ACCOMPLISHMENTS AND GOALS: POLICE
2018 MAJOR ACCOMPLISHMENTS
1.The department completed year two (2) of a new four (4) year Commission on Accreditation for Law Enforcement Agencies
accreditation period in April of 2018.
2.Officers have completed over 460 hours of community policing bike patrol; participated in multiple successful special music and
sports events that concluded safely; hosted Coffee with a Cop events; participated in resort policing ski patrol program. Participated
in DUI Task Force and Granite Drug Task Force. Increased social media presence to over 1900 followers.
Section IV, Page E-3
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 379,096 382,370 382,370 414,611
61106 Paid out Leave 0 3,658 3,658 3,988
61121 PTS Wages 0 18,720 2,057 18,750
[Entity] Budget Detail Desc.Note Total
[311] PTS Admin Asst.$18/hr x 20 hrs x 52 18,750
Total 18,750
61151 Overtime Wages 6,855 5,000 5,000 6,000
[Entity] Budget Detail Desc.Total
[311] Victim Services, Evidence Call Out, Administrative
Overtime, Citizens Academy
6,000
Total 6,000
61301 FT Pension 41,701 42,297 42,297 45,866
61302 PTS Pension 0 702 77 703
61304 Employee Assistance Progr 103 96 96 96
61401 FICA/Medicare 5,341 5,941 5,700 6,429
61501 Group Health and Life Insur 105,561 115,695 115,718 113,429
61505 Long-term Disability Insuran 7,045 8,765 8,799 9,552
61507 Dental Insurance 9,513 8,966 8,966 9,677
61509 Worker's Compensation 6,666 8,465 8,465 9,199
61510 Unemployment Insurance 1,158 1,229 1,179 1,330
61000 Personnel Services 563,038 601,905 584,382 639,630
62401 Gasoline 3,931 3,160 3,160 4,681
[Entity] Budget Detail Desc.Total
[311] Gasoline for (2) Vehicles 4,681
Total 4,681
62801 Employee Recognition Exp 873 1,000 1,000 1,500
[Entity] Budget Detail Desc.Total
[311] Employee Incentives, Commendation Awards,
Recognition Plaques
1,500
Total 1,500
62802 Food and Beverages 6,360 4,200 4,200 4,375
[Entity] Budget Detail Desc.Note Total
[311] National Night Out Paid by Donations 1,200
[311] Food for meetings, interviews, etc 1,900
[311] Team meals $200 x 2 400
[311] Family Night 700
[311] Food for Warrior Survival training (funded by POST I70 grant)175
Total 4,375
311 Police Administration Town of Avon
Line Item Detail
Section IV, Page E-4
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
62805 Clothing and Uniforms 970 1,500 1,500 2,750
[Entity] Budget Detail Desc.Note Total
[311] Administration Uniforms 2x$700, 2x$150, 1x$150 1,850
[311] Jacket Replacement 2 x $450 900
Total 2,750
62807 Consumable Tools/Small E 283 775 775 775
[Entity] Budget Detail Desc.Total
[311] Miscellaneous Equipment 775
Total 775
62808 Promotional, Informational 4,305 3,100 4,200 3,100
[Entity] Budget Detail Desc.Note Total
[311] Challenge coins 1,000
[311] National Night Out 800
[311] Photographs 800
[311] Stickers, pens, giveaways 500
Total 3,100
62901 Duplicating Supplies 200 200 200 400
[Entity] Budget Detail Desc.Total
[311] Copier, Paper, Toner, Misc 400
Total 400
62904 Software 27,954 62,315 62,315 3,415
[Entity] Budget Detail Desc.Note Total
[311] Power DMS CALEA Licenses 25 x $136.60 3,415
Total 3,415
62905 Books and Periodicals 36 210 210 210
[Entity] Budget Detail Desc.Total
[311] Muni. Codes, Traffic Codes, Law Enforcement
Periodicals
210
Total 210
62999 Office Supplies and Material 3,442 2,200 2,800 2,200
[Entity] Budget Detail Desc.Total
[311] Misc Supplies - pens, notepads, memory cards, 2,200
Total 2,200
62000 Commodities 48,355 78,660 80,360 23,406
63203 Printing and Reproduction S 1,899 2,000 2,000 2,000
[Entity] Budget Detail Desc.Total
[311] Business Cards, Stationary, Manuals, Pamphlets,
Court Envelopes & Letterhead
2,000
311 Police Administration Town of Avon
Line Item Detail
Section IV, Page E-5
63301 Medical Services and Exam 1,207 1,200 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[311] Hepatitis/Drug Screens, Annual Physicals, Fitness
Program
Psych Exams & Doctors On Call 1,200
Total 1,200
63302 Laboratory Services 0 250 250 0
63504 R&M - Office Equipment an 1,073 1,585 1,585 1,585
[Entity] Budget Detail Desc.Total
[311] Copier, Computers, Printers, Shredder, Etc.1,285
[311] Toner Cartridges 300
Total 1,585
63603 Rentals - Office Equipment 4,481 4,212 4,212 6,228
[Entity] Budget Detail Desc.Total
[311] Patrol Printer ($370 x 12)4,440
[311] Admin Printer ($149 x 12)1,788
Total 6,228
63999 Other Contract Services 20,771 30,900 30,900 28,900
[Entity] Budget Detail Desc.Note Total
[311] Accredidation Fee 4,000
[311] Vehicle Towing Evidence Impound Tows 3,100
[311] Eagle County Animal Services $1500 x 12 + $100 for after hour calls 20,000
[311] Abandon Vehicle Services Processor: Steve Nofziger 800
[311] Tipsy Taxi 1,000
Total 28,900
63000 Purchased and Contracte 29,431 40,147 40,147 39,913
64101 Professional Development 9,725 10,450 10,220 10,950
[Entity] Budget Detail Desc.Note Total
[311] SWAT 1,000
[311] Records Certification 400
[311] Evidence Certification 500
[311] IACP Conference 2,500
[311] Professional Development 2,000
[311] CACP Conference 1,000
[311] CALEA-RMAN Conference 1,000
[311] Memorial Week in DC Send 2 officers 2,000
[311] 911 Public Safety Awards One Table Sponsorship 550
Total 10,950
311 Police Administration Town of Avon
Line Item Detail
Section IV, Page E-6
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
64102 Dues, Licenses and Membe 1,887 2,430 2,430 1,940
[Entity] Budget Detail Desc.Note Total
[311] IACP 300
[311] FBI Dues 240
[311] Eagle River Youth 250
[311] Colorado Chiefs 300
[311] Rocky Mountain Accreditation Network 100
[311] Consolidated Comm Network of CO 100
[311] When I Work 450
[311] CCRN 100
[311] IAPE 50
[311] NTOA Daly 40
[311] RMTTA Daly 10
Total 1,940
64206 Cellular and Paging 1,271 1,260 1,260 1,320
[Entity] Budget Detail Desc.Total
[311] $55 x 12 mths x 2 1,320
Total 1,320
64301 Postage and Delivery 838 1,100 1,100 1,100
[Entity] Budget Detail Desc.Total
[311] Postage and Cost of Delivery of Evidence Items to
CBI for Testing
1,100
Total 1,100
64399 Other Administrative Fees 8,325 8,000 8,000 10,000
[Entity] Budget Detail Desc.Note Total
[311] Retirement Plan Fees The public retirement fund admin
fees are covered by forfeiture funds
resulting in employees leaving before
the vesting period. There has been
less turnover in PD and no forfeitures
have accrued. This covers PD
retirement admin and legal fees. See
note.
10,000
Total 10,000
64401 Fleet Maintenance Charges 9,030 3,329 11,599 11,947
[Entity] Budget Detail Desc.Note Total
[311] Annual Fleet Maintenance Charges 4 year average + 3%11,947
Total 11,947
64402 Equipment Replacement C 11,383 11,383 34,216 46,317
[Entity] Budget Detail Desc.Total
[311] Annual Equipment Rental Charges 46,317
Total 46,317
311 Police Administration Town of Avon
Line Item Detail
Section IV, Page E-7
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
64403 Washbay Charges 728 728 728 610
[Entity] Budget Detail Desc.Note Total
[311] Carwash 2 vehicles x 5.87 x 52 wks 610
Total 610
64905 Insurance Premiums 0 4,000 4,000 4,000
[Entity] Budget Detail Desc.Total
[311] Insurance for New Public Safety Facility 4,000
Total 4,000
64906 Insurance Deductibles 613 0 0 0
64000 Other Operating Costs 43,801 42,680 73,553 88,184
66402 Computers and Peripherals 1,741 5,000 5,000 1,000
[Entity] Budget Detail Desc.Note Total
[311] Desktop Replacement - Chief of Police Pd-Chief-15 1,000
Total 1,000
66404 Furniture and Fixtures 361 10,000 12,000 3,330
[Entity] Budget Detail Desc.Total
[311] Small Conference Room Furniture 3,330
Total 3,330
66000 Capital Outlay 2,102 15,000 17,000 4,330
60000T Total Expenditures & Ot 686,727 778,392 795,442 795,463
311 Police Administration Town of Avon
Line Item Detail
Section IV, Page E-8
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 961,906 988,155 994,745 1,129,560
61106 Paid out Leave 10,074 9,899 9,972 10,911
61121 PTS Wages 16,216 30,934 53,597 31,800
[Entity] Budget Detail Desc.Note Total
[312] Part Time Sergeant Dammen 600 hrs x $37 22,200
[312] Seasonal Community Response Officer 480 hrs x $20 9,600
Total 31,800
61151 Overtime Wages 183,021 158,000 182,497 171,500
[Entity] Budget Detail Desc.Note Total
[312] Hi Vis Grant Funded 20,000
[312] Eagle River Youth Coaltion Grant Funded 5,000
[312] Click It Or Ticket Grant Funded - One two week
enforcement period
5,500
[312] Investigations, Court, Report Writing, Patrol, Avon
DUI
10K for DUI's at DUI rate- State has
cut funding
116,000
[312] Drug Task Force TOA's contribution by way of OT man
hours to countywide drug task force
25,000
Total 171,500
61156 Extra Duty Pay 43,297 31,600 51,036 25,000
[Entity] Budget Detail Desc.Note Total
[312] Extra Duty Contracts (Triple Bypass, Xterra, Bec
Tri, Chain Law) Increase to 25K with additonal officers
requested for Triple Bypass.
Ref $25,000 in 2015, $25,000 off set
by revenue from extra duty contracts
25,000
Total 25,000
61159 Other Wages 2,613 0 7,000 12,000
[Entity] Budget Detail Desc.Note Total
[312] FTO Increase $3.60/hr 7,000
[312] Acting Sgt. Increase $3.60/hr 5,000
Total 12,000
61301 FT Pension 104,333 109,164 109,892 124,737
61302 PTS Pension 1,995 1,160 2,010 1,193
61304 Employee Assistance Progr 331 345 345 361
61401 FICA/Medicare 17,267 17,670 18,833 20,021
61501 Group Health and Life Insur 286,557 357,831 357,856 340,017
61505 Long-term Disability Insuran 23,536 30,054 30,267 34,502
61507 Dental Insurance 24,470 26,893 26,893 28,103
61509 Worker's Compensation 33,414 31,685 32,672 36,245
61510 Unemployment Insurance 3,651 3,656 3,897 4,142
61000 Personnel Services 1,712,682 1,797,045 1,881,510 1,970,092
62101 Police Operating and Field 8,155 8,732 9,964 7,500
[Entity] Budget Detail Desc.Total
312 Patrol Town of Avon
Line Item Detail
Section IV, Page E-9
62102 Firearms and Weapons Su 20,180 20,935 15,000 21,088
[Entity] Budget Detail Desc.Total
[312] Firearm Supplies, Shotgun Shells, Bullets, Rifle
Repairs, Cleaning Supplies, Targets, Less Than Lethal
Forces Munitions
14,000
[312] SOU Firearms 1,000
[312] Taser 5 year plan 6,088
Total 21,088
62401 Gasoline 25,492 31,000 31,000 28,083
[Entity] Budget Detail Desc.Total
[312] Gasoline for (13) Patrol Cars 28,083
Total 28,083
62804 Training Supplies 15,133 2,000 2,000 2,000
[Entity] Budget Detail Desc.Total
[312] Defensive Tactics/Arrest Control Equipment eg.
red guns, pads
2,000
Total 2,000
62805 Clothing and Uniforms 23,314 18,200 18,200 19,350
[Entity] Budget Detail Desc.Note Total
[312] Uniforms $700x17(13 officers, 1 PT Sgt, 2 Sgt
& 1 CRO)
11,900
[312] Misc. Uniforms, Leather Gear, Equipment 6,000
[312] SOU Replacement Uniforms 1,000
[312] 40th Anniversary Shirts 450
Total 19,350
62806 Safety Materials and Suppli 7,390 16,200 13,355 36,400
[Entity] Budget Detail Desc.Note Total
[312] Flares, Cones, Safety Equipment, Winter Boots, Hi
Vis Vests
11,400
[312] Ballistic Vests 4 vests (50% grant funded)4,000
[312] Narcan Expires Feb 2020 0
[312] Ballistic Shields $3000/shield x 2 6,000
[312] SOU Vests 5 vests x $3000 - Expire every 5 yrs 15,000
Total 36,400
62807 Consumable Tools/Small E 15,342 7,800 20,041 10,700
[Entity] Budget Detail Desc.Note Total
[312] Narcotics Testing Eq., NIK Kits, Swabs 1,300
[312] E-Ticketing Devices 4 x $1750 7,000
[312] E-Ticketing Printers 4x $600 2,400
Total 10,700
312 Patrol Town of Avon
Line Item Detail
Section IV, Page E-10
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
62809 Medical Supplies and 1st Ai 0 400 400 400
[Entity] Budget Detail Desc.Total
[312] Blood and Urine Test Equipment, 1st Aid 400
Total 400
62902 Audio/Visual Supplies 50 0 0 0
62904 Software 0 7,995 7,995 795
[Entity] Budget Detail Desc.Note Total
[312] Input Ace Forensic Video 795
Total 795
62000 Commodities 115,056 113,262 117,955 126,316
63302 Laboratory Services 3,750 3,000 3,000 7,000
[Entity] Budget Detail Desc.Total
[312] Toxicology Testing, Blood and Urine Testing 7,000
Total 7,000
63304 Computer Services and Su 6,827 14,754 14,754 24,353
[Entity] Budget Detail Desc.Note Total
[312] Livescan Fingerprint System Maintenance 3,942
[312] Axon BWC Annual Fees Media storage, assurance plans, 2.5
capital replacement
10,812
[312] E Ticketing Conversion Fee Android One Time Fee 2,500
[312] FTO Online Program Agency 360 2,197
[312] Audio Visual Repair High Country Electroncs 1,500
[312] Axon Body Camera licenses and storage 2019 is Year 2 of attached quote 3,402
Total 24,353
63504 R&M - Office Equipment an 0 300 300 0
63549 R&M - Other Specialized Eq 987 0 0 0
[Entity] Budget Detail Desc.Total
[312] Radar 0
Total 0
63603 Rentals - Office Equipment 0 1,788 1,788 0
63000 Purchased and Contracte 11,564 19,842 19,842 31,353
64101 Professional Development 57,575 43,898 59,383 38,650
[Entity] Budget Detail Desc.Note Total
[312] Misc Training, Bike Patrol, Community Policing,
SRO, Police Liability, Search and Seizure
16,650
[312] Academy & Lodging 9,000
312 Patrol Town of Avon
Line Item Detail
Section IV, Page E-11
64102 Dues, Licenses and Membe 220 320 320 540
[Entity] Budget Detail Desc.Note Total
[312] Int. Homicide Investigation Assoc.Holmstrom 50
[312] Rocky Mtn Tactical Team Assoc.30
[312] National Assoc. School Resource Officers Benson 40
[312] Rocky Mountain Info Network 100
[312] Misc.100
[312] IPMBA Stamp 60
[312] NTOA Lovins, Stamp, Dammen, Jamison 160
Total 540
64206 Cellular and Paging 10,862 7,680 7,680 11,220
[Entity] Budget Detail Desc.Total
[312] $55 x 12 mths x 17 officers 11,220
Total 11,220
64401 Fleet Maintenance Charges 64,831 60,219 64,048 65,969
[Entity] Budget Detail Desc.Note Total
[312] Annual Fleet Maintenance Charges 4 year average + 3%65,969
Total 65,969
64402 Equipment Replacement C 122,361 119,796 82,973 94,821
[Entity] Budget Detail Desc.Total
[312] Annual Equipment Rental Charges 94,821
Total 94,821
64403 Washbay Charges 4,368 4,368 4,368 2,580
[Entity] Budget Detail Desc.Note Total
[312] Carwash 18 vehicles x 5.87 x 52 2,580
Total 2,580
64904 Operating Fees, Assessme 312,205 358,745 352,745 405,016
[Entity] Budget Detail Desc.Note Total
[312] Crime Stoppers 500
[312] E-Ticketing $420 handsets maint fee x 7, $1000
interface maint fee for court
3,940
[312] Hope Center/Crises Co-responder 19,500
[312] Boarding Prisoners 750
[312] 800 MHz System Fee 39,332
[312] Vail Dispatch Services 318,196
[312] Raids on Line 3,780
[312] AED Concierge Program 720
[312] Transunion Fee 1,320
[312] BDA PM 1,350
[312] Evidence on Q 868
[312] NSWC Night Vision Equipment Loan Program 1,500
[312] Treetop Child Forensic Advocacy Center 5,000
[312] River Bridge Child Forensic Advocacy Center 5,000
[312] Voiance Sign Language App 100
312 Patrol Town of Avon
Line Item Detail
Section IV, Page E-12
64906 Insurance Deductibles 1,417 0 0 0
64000 Other Operating Costs 573,838 595,026 571,517 618,796
66402 Computers and Peripherals 13,873 17,700 17,700 2,000
[Entity] Budget Detail Desc.Note Total
[312] Desktop Replacement -Patrol Pd-Patrol1-15 1,000
[312] Desktop Replacement - Patrol Pd-Patrol3-15 1,000
Total 2,000
66403 Audio/Visual Equipment 0 11,800 13,579 0
66405 Radios and Communication 15,670 20,000 20,000 20,000
[Entity] Budget Detail Desc.Note Total
[312] Mobile Radios Per Scott Wright, no longer rental
accruals for radios, tracking 38
radios, therefore increasing 10k to
20k to create 5-6 year plan.
20,000
Total 20,000
66406 Public Safety Equipment 6,864 9,500 6,039 9,500
[Entity] Budget Detail Desc.Note Total
[312] SOU Equipment 2,000
[312] 3 radar units x $2500 each (includes installation) Replace every 5 yrs 7,500
Total 9,500
66501 Automobiles and Light Duty 0 49,891 0 0
66000 Capital Outlay 36,407 108,891 57,318 31,500
60000T Total Expenditures & Ot 2,449,547 2,634,066 2,648,142 2,778,057
312 Patrol Town of Avon
Line Item Detail
Section IV, Page E-13
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 156,824 164,110 164,110 182,774
61106 Paid out Leave 3,082 1,593 1,593 1,719
61151 Overtime Wages 31,837 20,000 26,500 20,000
[Entity] Budget Detail Desc.Total
[313] Invesigator's Overtime 20,000
Total 20,000
61301 FT Pension 17,590 18,117 18,117 20,171
61304 Employee Assistance Progr 44 48 48 48
61401 FICA/Medicare 2,732 2,693 2,787 2,965
61501 Group Health and Life Insur 36,793 47,887 47,887 47,398
61505 Long-term Disability Insuran 4,136 5,343 5,343 5,958
61507 Dental Insurance 3,211 3,536 3,536 3,815
61509 Worker's Compensation 5,094 5,508 5,508 6,135
61510 Unemployment Insurance 575 557 577 613
61000 Personnel Services 261,916 269,393 276,006 291,597
62101 Police Operating and Field 1,650 1,500 1,500 1,500
[Entity] Budget Detail Desc.Total
[313] DUI Blood Storage Refrigerator Equipment, Crime
Scene Investigation Inventory Replacement,
Investigative Supplies
1,500
Total 1,500
62401 Gasoline 1,917 2,500 2,500 4,681
[Entity] Budget Detail Desc.Total
[313] Gasoline for (2) Vehicles 4,681
Total 4,681
62805 Clothing and Uniforms 1,274 1,200 1,200 2,300
[Entity] Budget Detail Desc.Note Total
[313] Miscellaneous Uniforms 2 x $700 1,400
[313] Jacket Replacements 2 officers x $450 900
Total 2,300
62806 Safety Materials and Suppli 0 200 200 200
[Entity] Budget Detail Desc.Total
[313] Gloves, PPE, Decontamination Wipes 200
Total 200
62807 Consumable Tools/Small E 373 150 150 150
[Entity] Budget Detail Desc.Total
[313] Miscellaneous 150
Total 150
313 Investigation Town of Avon
Line Item Detail
Section IV, Page E-14
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
62000 Commodities 5,214 5,550 5,550 8,831
63301 Medical Services and Exam 1,000 1,200 1,200 1,800
[Entity] Budget Detail Desc.Total
[313] Sex Assault Medical Services 1,800
Total 1,800
63000 Purchased and Contracte 1,000 1,200 1,200 1,800
64206 Cellular and Paging 648 1,260 1,260 1,320
[Entity] Budget Detail Desc.Total
[313] $55 x 12 months x 2 1,320
Total 1,320
64401 Fleet Maintenance Charges 4,566 992 3,947 4,066
[Entity] Budget Detail Desc.Note Total
[313] Annual Fleet Maintenance Charges 4 year average + 3%4,066
Total 4,066
64402 Equipment Replacement C 6,644 6,644 8,071 8,071
[Entity] Budget Detail Desc.Total
[313] Annual Equipment Rental Charges 8,071
Total 8,071
64403 Washbay Charges 728 728 728 305
[Entity] Budget Detail Desc.Note Total
[313] Annual Washbay Charges - 2 Vehicles 1 vehicle x 52 x $5.87 305
Total 305
64000 Other Operating Costs 12,586 9,624 14,006 13,762
60000T Total Expenditures & Ot 280,717 285,767 296,762 315,990
313 Investigation Town of Avon
Line Item Detail
Section IV, Page E-15
THIS PAGE INTENTIONALLY LEFT BLANK
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
Personnel Services 1,360,361$ 1,461,582$ 1,460,450$ 1,499,716$
Commodities 270,532 290,336 264,336 313,953
Contract Services 615,769 595,800 622,430 622,828
Other Operating Costs 552,721 578,714 510,605 532,577
Debt Service - - -
Capital Outlay 19,813 36,449 36,449 24,500
Total 2,819,196$ 2,962,881$ 2,894,270$ 2,993,574$
Roads and Bridges 2,204,890$ 2,331,843$ 2,246,203$ 2,321,714$
Parks 614,306 671,517 648,067 671,860
Town Center West - - - -
Total 2,819,196$ 3,003,360$ 2,894,270$ 2,993,574$
Public Works Director 1 1 1 1
Public Works Superintendent 1 1 1 1
Public Works Supervisor 1 1 1 2
Public Works Transit Operator 1 1
Operator II / Master Gardener 1 1 2 1
Operator I 11 11 10 10
Total 16 16 15 15
BUDGET SUMMARY: PUBLIC WORKS DEPARTMENT
The Public Works Department is responsible for operational management and maintenance of the Town's parks, open space,
streetscape, hard and soft trails, Nottingham Lake, bridges, roads and streets, sidewalks, landscaping and storm water
infrastructure. The Department is managed by the Public Works Director, with supervisory support from the Public Works
Superintendent and Public Works Supervisors.
The Department is managed by the Public Works Director, who reports directly to the Town Manager. The Director spends
approximately 75% in general department administration, including developing work plans and work supervision. Right-of-way
and snow removal permit administration and inspection of permits takes 20% of the position's time, with the balance working in
the field. The Public Works Superintendent spends approximately 60% in general department administration and 40% in the
field, who reports directly to the Public Works Director. The Public Works Supervisors who reports directly to the Public Works
Superintendent, spend approximately 10% in general department administration and 90% managing work in the field.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
Section IV, Page F-1
Estimated
Personnel Time Non-Personnel Costs Total
Activity Cost
Administration 8%1,698,886$ 185,737$ Operational Success
General Road Maintenance 46%821,998$ 1,067,988$ Maintenance Cost per Mile
Snow Removal Operations 46%821,998$ 1,067,988$ Cost Per Lane Mile
Ditch Maintenance 5%671,860$ 33,593$ Cost Per Linear Foot
Parks Operations and Maintenance 95%671,860$ 638,267$ Maint. Cost Per Acre/Facility
PROGRAM ACTIVITIES AND OPERATIONS: PUBLIC WORKS
ADMINISTRATION
Administration: The Public Works Director manages all work of the department, including but not limited to development,
implementation and monitoring of seasonal staff work plans for snowplowing, ice management, cinder clean-up, ditch
maintenance, noxious weed program, special event assistance, and parks operations and maintenance. The work also includes
management of contract work, locate requests, ROW permit program, inspections of construction sites, utility projects, budgetary
planning and approval of travel, training and conferences. In addition to the Director, the Parks Superintendent contributes 75%
of all hours to administration.
ROAD AND BRIDGE
General Road Maintenance: The Town has approximately 60 lane miles of streets and roads, six bridges, two railroad overpasses,
eight miles of sidewalk, approximately and 17 miles of soft and hard trails. Work includes guardrail repair, utility locates, Special
Event assistance, street sweeping, including cinder pick-up, street striping, sign production and maintenance, banner placement,
and weed control.
Snow Removal Operations: Work includes snow and ice removal on all streets, roads and bridges, including traffic enforcement,
education, traffic crash investigations and crime prevention/community outreach.
Ditch Maintenance: Maintenance of the Town's major storm water system, includes traffic control and cleaning of ditches and
hauling of waste.
PARKS
Parks Maintenance: Maintenance of four parks, including over 65 acres of irrigated open space, multi-use fields, three tennis
courts, two pickle ball courts, three basketball courts, two volleyball courts, a nine-hole disc golf course, two picnic shelters, 800+
trees, 83 trash receptacles, 24 pet stations, set-up and care of the outdoor ice rink is included in the work of the division.
Additionally, maintenance of playground equipment and beach areas are included.
Town Center West: Maintenance of the Avon pedestrian mall, including Possibilities Plaza and Lettuce Shed Lane.
DEPARTMENT COST ALLOCATIONS
Performance Metric(s)
Road and Bridge
Parks Operations and Maintenance
Section IV, Page F-2
2. Completed Town-wide fire mitigation by removing debris.
3. Completed tree assessment.
5. Cleaned out sediment ponds on Nottingham Road.
6. Painted all park benches in Town.
3. Complete tree assessment and recommend action plan for diseased trees.
4. Continue to try and reduce water usage for irrigation.
5. Mulch under all trees at Nottingham Park and wherever else needed.
6. Implement the use of Pubworks software and train staff accordingly.
2. Complete all maintenance upgrades, including chipped concrete repair and crosswalks.
7. Completed cinder clean-up on various areas within Town limits.
2018 MAJOR ACCOMPLISHMENTS
2019 STRATEGIC GOALS
ACCOMPLISHMENTS AND GOALS: PUBLIC WORKS
1. Received In-kind support for 2018 Special Events for both Town produced and 3rd party events.
4. Reviewed final plan for Lot 5 development.
8. Decreased irrigation water usage by 4% at Nottingham Park.
1. Assist with 2019 capital project implementation.
Section IV, Page F-3
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 848,261 846,402 845,468 940,594
61106 Paid out Leave 11,784 54,849 54,834 9,028
61151 Overtime Wages 48,282 50,000 50,000 50,000
[Entity] Budget Detail Desc.Note Total
[413] Ovetime wages Parks and R/B Staff 50,000
Total 50,000
61301 FT Pension 94,418 99,138 99,033 104,458
61304 Employee Assistance Progr 355 346 346 359
61401 FICA/Medicare 12,807 13,793 13,779 14,495
61501 Group Health and Life Insur 276,139 319,952 319,949 299,274
61505 Long-term Disability Insuran 4,815 4,836 4,831 5,344
61507 Dental Insurance 23,639 23,819 23,819 24,172
61509 Worker's Compensation 37,140 45,593 45,540 48,994
61510 Unemployment Insurance 2,722 2,854 2,851 2,999
61000 Personnel Services 1,360,361 1,461,582 1,460,450 1,499,716
62201 Street Repair and Maintena 10,636 18,000 18,000 18,000
[Entity] Budget Detail Desc.Note Total
[413] Pre Mark Striping 5,000
[413] Replenish Guardrail Material 3,000
[413] Asphalt/Cold Patch 3,000
[413] Brick Sealer-Crosswalks 5,000
[413] Street Paint 2,000
Total 18,000
62202 Sand and Gravel 45,447 48,000 37,000 45,000
[Entity] Budget Detail Desc.Note Total
[413] Cinders 42,000
[413] Shoulder Material 3,000
Total 45,000
62203 Street Sign Materials and S 16,577 20,650 20,650 22,650
[Entity] Budget Detail Desc.Note Total
[413] Wood Posts 100 @ $70 7,000
[413] Sign Materials 4,000
[413] Construction Signs (Vil)500
[413] Replenish Cones and Barrels 1,000
[413] Stains, Paints, Brushes 750
[413] Steel Posts 2,500
[413] Delineators, Reflectors 4,000
[413] 6x6 Wood Posts 2,500
[413] Bracket Hardware 400
Total 22,650
62305 Chemicals 17,986 25,100 25,100 25,100
[Entity] Budget Detail Desc.Note Total
[413] Ice Slicer 21,000
[413] Neutro Wash/Lubra Seal chemicals to wash equipment and
sanding units
4,100
Total 25,100
413 Roads and Bridges Town of Avon
Line Item Detail
Section IV, Page F-4
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
62401 Gasoline 4,032 5,300 5,300 5,130
[Entity] Budget Detail Desc.Total
[413] Based on Historical Averages 5,130
Total 5,130
62402 Diesel 20,239 20,800 20,800 20,545
[Entity] Budget Detail Desc.Total
[413] Based on Historical Averages 20,545
Total 20,545
62801 Employee Recognition Exp 855 700 700 350
[Entity] Budget Detail Desc.Note Total
[413] Employee Recognition $25 x 14 350
Total 350
62802 Food and Beverages 1,385 1,750 1,750 1,750
[Entity] Budget Detail Desc.Note Total
[413] Food and Beverage Lunch Winter In-Service Meeting,
End of Season, general meetings
1,000
[413] Coffee Service 750
Total 1,750
62805 Clothing and Uniforms 4,089 3,480 3,480 3,480
[Entity] Budget Detail Desc.Note Total
[413] Uniforms, Hats, Shirts 8 @ $125 uniforms 1,000
[413] 8 Bibs @ $135 each uniforms 1,080
[413] 8 Coats @ $175 each uniforms 1,400
Total 3,480
62806 Safety Materials and Suppli 2,283 2,400 2,400 2,600
[Entity] Budget Detail Desc.Total
[413] Personal Protective Equipment 2,600
Total 2,600
62807 Consumable Tools/Small E 6,387 3,320 3,320 7,800
[Entity] Budget Detail Desc.Note Total
[413] Post Driver For fencing for events 3,300
[413] Air Tools 1,000
[413] Hand Tools 1,000
[413] Paint Sprayer Parts 2,500
Total 7,800
62899 Other Miscellaneous Operat 501 650 650 1,000
[Entity] Budget Detail Desc.Note Total
[413] Miscellaneous Hardware 600
[413] Bracket Hardware 400
Total 1,000
413 Roads and Bridges Town of Avon
Line Item Detail
Section IV, Page F-5
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
62999 Office Supplies and Material 377 800 800 800
[Entity] Budget Detail Desc.Total
[413] Flyers and Supplies 800
Total 800
62000 Commodities 130,793 150,950 139,950 154,205
63502 R&M - Streets 127,811 100,000 100,000 97,000
[Entity] Budget Detail Desc.Note Total
[413] Crackfill Maintenance 24,000
[413] Guard Rail Repair caused by accidents 6,000
[413] Brick Repair bus stops, crosswalks 40,000
[413] Infrared Patch 17,000
[413] Misc. Patch (potholes, sinkholes 10,000
Total 97,000
63504 R&M - Office Equipment an 694 700 700 700
[Entity] Budget Detail Desc.Total
[413] Copier Print Charges 200
[413] Toner Cartridges 500
Total 700
63506 R&M - Radios and Commu 9,515 9,980 9,980 12,508
[Entity] Budget Detail Desc.Note Total
[413] 800 MHZ Radio Service county price 5,230
[413] 800 MHZ Radio replace and repair 4,400
[413] Batteries added 3 UHF Batteries @ $68 each 600
[413] Repairs 500
[413] UHF Radio Replacement/Breakdown 2 x $749 each 1,498
[413] Batteries UHF 4x$70 280
Total 12,508
63603 Rentals - Office Equipment 1,200 1,200 1,200 1,200
[Entity] Budget Detail Desc.Total
[413] 1/2 Copier Lease ($199.98 x 12)1,200
Total 1,200
63608 Rentals - Machinery and Eq 726 5,630 5,630 5,630
[Entity] Budget Detail Desc.Note Total
[413] Misc. Equipment Rentals 500
[413] Fastenal Annual Fee 2,280
[413] All Traffic Solutions Annual Fee 2,850
Total 5,630
413 Roads and Bridges Town of Avon
Line Item Detail
Section IV, Page F-6
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
63999 Other Contract Services 225,328 200,800 200,800 213,800
[Entity] Budget Detail Desc.Note Total
[413] Ditch Maintenance (Emergency Repair)mud slide 10,000
[413] Hauling snow, cinders, ditch material, mud
slide material etc.
55,000
[413] Snow Removal/Hand work Village at Avon Sidewalks 15,000
[413] Street Striping 30,000
[413] Concrete Repairs repair sidewalks and curb 35,000
[413] Trash, Landfill (includes clean up work)9,500
[413] Vandalism 3,500
[413] UNCC Charges (Locate, Tier 1)more construction projects 4,000
[413] Paint RR Bridge Walls/rails 6,800
[413] Weed Mitigation start weed program again 40,000
[413] Snow Removal - Avon Elementary 5,000
Total 213,800
63000 Purchased and Contracte 365,273 318,310 318,310 330,838
64101 Professional Development 8,753 13,100 13,100 13,500
[Entity] Budget Detail Desc.Total
[413] Management/SupervisoryTraining 4,000
[413] Equipment Operator Certification 8,100
[413] LTAP/APWA Training 1,400
Total 13,500
64102 Dues, Licenses and Membe 320 438 438 438
[Entity] Budget Detail Desc.Note Total
[413] APWA 238
[413] CO Weed Association 100
[413] Consolidated Communication Network of Colorado 100
Total 438
64201 Telephone & Long-distance 716 700 700 850
[Entity] Budget Detail Desc.Total
[413] PW Fax, Fire Alarm, Long Distance (3 yr. average)850
Total 850
64203 Electric 27,878 28,000 28,000 30,500
[Entity] Budget Detail Desc.Total
[413] Street, Path, Christmas lights (3 yr. average)30,500
Total 30,500
64206 Cellular and Paging 1,109 1,140 1,140 3,000
[Entity] Budget Detail Desc.Note Total
[413] Laptop $40 x 12 mths.480
[413] Cellphone $53 x 12 mths.Director 636
[413] Data for 3 iPads $40 x 12 mths x 3 1,440
413 Roads and Bridges Town of Avon
Line Item Detail
Section IV, Page F-7
64301 Postage and Delivery 53 200 200 225
[Entity] Budget Detail Desc.Total
[413] Postage 225
Total 225
64401 Fleet Maintenance Charges 181,710 182,034 126,338 130,128
[Entity] Budget Detail Desc.Note Total
[413] Annual Fleet Maintenance Charges 4 year average + 3%130,128
Total 130,128
64402 Equipment Replacement C 81,870 78,967 101,634 110,967
[Entity] Budget Detail Desc.Total
[413] Annual Equipment Rental Charges 110,967
Total 110,967
64403 Washbay Charges 5,980 5,980 5,980 1,831
[Entity] Budget Detail Desc.Note Total
[413] Annual washbay 6 vehicles x 52 x $5.87 1,831
Total 1,831
64902 Financial Support, Donation 35,794 41,463 41,463 41,366
[Entity] Budget Detail Desc.Note Total
[413] Westin Riverfront Public Plaza See attached document 41,366
Total 41,366
64906 Insurance Deductibles 876 0 0 0
64907 Paid Claims 3,403 0 0 0
64000 Other Operating Costs 348,462 352,022 318,993 332,805
66402 Computers and Peripherals 0 1,800 1,800 4,150
[Entity] Budget Detail Desc.Note Total
[413] Desktop Replacements w/ Monitors: Supervisor Rec-Office-12 1,150
[413] Laptop replacement for Director PW-LAPTOP11 1,500
[413] I-Pad x 3 x $500 each new devices 1,500
Total 4,150
66499 Other Machinery and Equip 0 6,700 6,700 0
66000 Capital Outlay 0 8,500 8,500 4,150
60000T Total Expenditures & Ot 2,204,890 2,291,364 2,246,203 2,321,714
413 Roads and Bridges Town of Avon
Line Item Detail
Section IV, Page F-8
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
62202 Sand and Gravel 25,090 13,500 7,500 13,500
[Entity] Budget Detail Desc.Note Total
[415] Sand 1,500
[415] Athletic Field Top dressing 10,000
[415] Decorative Rock 2,000
Total 13,500
62203 Street Sign Materials and S 1,610 500 500 500
[Entity] Budget Detail Desc.Total
[415] Park Signage 500
Total 500
62204 Construction, Maintenance 14,305 14,000 14,000 14,000
[Entity] Budget Detail Desc.Total
[415] Misc Lumber 2,500
[415] Hardware 1,000
[415] Weed Barrier 3,500
[415] Misc Other Items 3,500
[415] Engineered wood fiber for playground 3,500
Total 14,000
62205 Plumbing Supplies 10,940 16,000 16,000 20,500
[Entity] Budget Detail Desc.Note Total
[415] Irrigation controller Replacement 3,000
[415] Nozzles 2,000
[415] PVC 1,000
[415] Rotors 4,000
[415] Valves 3,500
[415] Misc other plumbing 3,000
[415] Irrigation electrical New item, spending hasn't been
accounted for seperately in past
4,000
Total 20,500
62206 Landscaping and Plant Mat 10,585 11,000 2,000 29,000
[Entity] Budget Detail Desc.Note Total
[415] Mulch 6,000
[415] Topsoil/Compost 3,000
[415] Annuals and Perennials Held at 2018 budget 4,000
[415] Trees 2,500
[415] Sod 1,000
[415] Grass Seed 1,000
[415] Misc Other Items 1,500
[415] Plant Materials for New Town Hall 10,000
Total 29,000
415 Parks Town of Avon
Line Item Detail
Section IV, Page F-9
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
62305 Chemicals 10,766 12,900 12,900 12,900
[Entity] Budget Detail Desc.Note Total
[415] Fertilizer 9,000
[415] Snow Melt 2,200
[415] Pesticides 1,000
[415] Tag-i-nator 700
Total 12,900
62401 Gasoline 7,718 7,342 7,342 6,611
[Entity] Budget Detail Desc.Total
[415] Based on historical averages 6,611
Total 6,611
62402 Diesel 3,269 6,893 6,893 3,187
[Entity] Budget Detail Desc.Total
[415] Based on historical averages 3,187
Total 3,187
62802 Food and Beverages 1,136 1,250 1,250 1,250
[Entity] Budget Detail Desc.Total
[415] Spring Launch 350
[415] Fall Launch 350
[415] Misc. Meetings 550
Total 1,250
62803 Janitorial, Custodial and Cle 6,082 7,150 7,150 7,150
[Entity] Budget Detail Desc.Note Total
[415] Dog Waste Bags 3,000
[415] Trash Liners 2,600
[415] Recycle liners 400
[415] Compost Bags 400
[415] Misc Cleaning supplies 750
Total 7,150
62804 Training Supplies 0 400 400 0
62805 Clothing and Uniforms 3,829 3,600 3,600 5,300
[Entity] Budget Detail Desc.Total
[415] Work Clothes 3,600
[415] Outer Wear 1,700
Total 5,300
62806 Safety Materials and Suppli 3,073 4,600 4,600 5,250
[Entity] Budget Detail Desc.Note Total
[415] Type II Clothing 700
[415] Gloves 700
[415] Work Boots 2,100
[415] PPE 1,750
Total 5,250
415 Parks Town of Avon
Line Item Detail
Section IV, Page F-10
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
62807 Consumable Tools/Small E 6,657 2,551 2,551 7,900
[Entity] Budget Detail Desc.Note Total
[415] Tools 2,200
[415] Push Mowers (1)1,800
[415] String Trimmers (2)1,200
[415] Aerifier tines 1,500
[415] Chain saw 1,200
Total 7,900
62899 Other Miscellaneous Operat 34,678 37,700 37,700 32,700
[Entity] Budget Detail Desc.Note Total
[415] LED Holiday Iights 17,500
[415] Recreation Supplies 3,000
[415] Flags 3,200
[415] Special Events Materials 1,000
[415] Misc 4,500
[415] Bear proof cans 3,500
Total 32,700
62000 Commodities 139,739 139,386 124,386 159,748
63503 R&M - Parks and Athletic F 1,759 15,000 15,000 20,000
[Entity] Budget Detail Desc.Note Total
[415] Upper Field R&M 6,000
[415] Lower Field R&M 4,000
[415] Courts R&M Replace aging basketball back
boards
10,000
Total 20,000
63504 R&M - Office Equipment an 7 0 0 0
63608 Rentals - Machinery and Eq 4,742 19,500 19,500 19,500
[Entity] Budget Detail Desc.Note Total
[415] Compressor Rental For irrigation blowout 3,500
[415] Lift Rental for Lights For Holiday Lights 15,000
[415] Other 1,000
Total 19,500
63999 Other Contract Services 243,988 242,990 269,620 252,490
[Entity] Budget Detail Desc.Note Total
[415] Tree Care Council directive 15,000
[415] Turf Weed and Feed 6,000
[415] Statue Maintenance 7,000
[415] Parks Dumpster More special events 7,500
[415] Landscape Debris Dumpster Park Dumpster, don't move to 418 2,500
[415] Asphalt R&M Extra funds added for work on North
side of park trail
5,000
[415] POL service (5)8,000
415 Parks Town of Avon
Line Item Detail
Section IV, Page F-11
63000 Purchased and Contracte 250,496 277,490 304,120 291,990
64101 Professional Development 10,672 14,815 14,815 14,995
[Entity] Budget Detail Desc.Note Total
[415] Conference 1,470
[415] Lodging 28 nights @ $200 5,600
[415] Meal Allowance 1,800
[415] Technical Training 6,125
Total 14,995
64203 Electric 26,609 30,000 30,000 25,500
[Entity] Budget Detail Desc.Note Total
[415] Pavillion, Parks Garage and Pump House electric 15,200
[415] Public Restrooms 2,500
[415] Oneal Spur Pavillion 300
[415] Avon Station, Mall, Lettuce Shed Ln 7,500
Total 25,500
64204 Water and Sanitation 19,005 5,425 5,425 20,500
[Entity] Budget Detail Desc.Total
[415] Water (3 yr. average)20,500
Total 20,500
64206 Cellular and Paging 1,122 840 840 1,128
[Entity] Budget Detail Desc.Note Total
[415] $94 x 12 mths (2)Phones for Supervisors 1,128
Total 1,128
64401 Fleet Maintenance Charges 44,591 72,234 32,820 33,805
[Entity] Budget Detail Desc.Total
[415] Annual Fleet Maintenance Charges 33,805
Total 33,805
64402 Equipment Replacement C 96,695 97,814 102,148 103,475
[Entity] Budget Detail Desc.Total
[415] Annual Equipment Rental Charges 103,475
Total 103,475
64403 Washbay Charges 5,564 5,564 5,564 369
[Entity] Budget Detail Desc.Note Total
[415] Bus washes (based on actuals)1 bus wash 49
[415] Carwash (based on actuals)22 car washes 173
[415] Carriage wash (based on actuals)3 carriage washes 147
Total 369
415 Parks Town of Avon
Line Item Detail
Section IV, Page F-12
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
64000 Other Operating Costs 204,258 226,692 191,612 199,772
66402 Computers and Peripherals 1,969 900 900 1,150
[Entity] Budget Detail Desc.Note Total
[415] Desktop Replacement - Supervisor Cd-Frontdesk-12 1,150
Total 1,150
66404 Furniture and Fixtures 15,930 19,200 19,200 19,200
[Entity] Budget Detail Desc.Total
[415] Oneal Spur/Saddleridge Loop Playground Repairs 19,200
Total 19,200
66499 Other Machinery and Equip 1,914 7,849 7,849 0
66000 Capital Outlay 19,813 27,949 27,949 20,350
60000T Total Expenditures & Ot 614,307 671,517 648,067 671,860
415 Parks Town of Avon
Line Item Detail
Section IV, Page F-13
THIS PAGE INTENTIONALLY LEFT BLANK
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
Personnel Services 654,845$ 747,072$ 699,202$ 728,313$
Commodities 136,781 100,218 100,218 103,831
Contract Services 149,258 195,008 164,008 162,043
Other Operating Costs 418,940 498,884 494,370 446,841
Capital Outlay 989 3,400 3,400 3,500
Total 1,360,813$ 1,544,582$ 1,461,198$ 1,444,528$
Engineering 239,144$ 283,636$ 249,063$ 275,025$
Buildings and Facilities 1,121,669 1,260,946 1,212,135 1,169,504
Total 1,360,813$ 1,544,582$ 1,461,198$ 1,444,529$
Town Engineer 1 1 1 1
Project Engineer 1 1 1 1
Town Electrician 1 1 1 1
Facilities Superintendent 1 1 1 1
Building Technician 1/2 2 2 2 2
Lead Building Technician 1 1 1 1
Total 7 7 7 7
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
BUDGET SUMMARY: ENGINEERING DEPARTMENT
The Engineering Department provides and maintains public infrastructure, such as roads, drainage ways, and town facilities in a
safe and sound manner. Department work includes the managing capital projects, review of construction documents, and
assisting in the planning for future infrastructure. The Buildings and Facilities division operates and maintains the six major
buildings, pavilion and other facilities.
ADMINISTRATION OF THE DEPARTMENT
The Engineering Department is administered by the Town Engineer who spends approximately 15% managing the Water Fund,
15% on the Buildings and Facilities operations, and the remaining 65% on the Capital Improvement Program. The Project
Engineer spends the majority of the time on managing capital projects . The Facility Supervisor, a Building Technician and
Electrician maintain the Town's facilities.
Section IV, Page G-1
Estimated
Personnel Time Non-Personnel Costs Total
Activity Cost
Capital Improvement Program 85%23,320$ 233,771$ Construction On Time/
Budget
Subdivision and Development Review 15%4,115 41,254 Timely Review
of Projects
Buildings and Facilities 100%709,016 1,169,504 Response Time
for Complaints
2. Lead department in the design of the New Town Hall.
3. Managed the design and construction of Beaver Creek Blvd Streetscape Project
1. Implement the Facility Management Software PubWorks.
2. Initiate the Town Owned Properties Development Plan.
3. Maintain the Town's facility in a correct and effective manner.
4. Complete construction of the Beaver Creek Blvd improvements to make the street safer for pedestrians and bicyclists and
more vibrant for the community.
PROGRAM ACTIVITIES AND OPERATIONS: ENGINEERING
ACCOMPLISHMENTS AND GOALS: ENGINEERING
2018 MAJOR ACCOMPLISHMENTS
1. Managed the construction of the street improvement projects, including New Town Hall, Nottingham sidewalk, Nottingham
mud flow, Whitewater Park repairs and fitness court
2019 STRATEGIC GOALS
ENGINEERING AND CAPITAL PLANNING
Capital Improvement Program: The Engineering Department oversees the Capital Improvement Program by identifying and
estimating costs for needed projects, procuring engineering and architecture firms to design identified projects, preparing the
contract documents, advertising and bidding out the projects, selecting the contractor and managing the projects through
construction and warranty.
5. Complete all capital projects identified in the 2019 budget.
Subdivision and Development Review: Assisting the Community Development Department with the review of all development
applications, the Engineering Department ensures conformance with the Town’s adopted design guidelines, codes and
standards.
Buildings and Facilities: The Buildings and Facilities Division is responsible for the maintenance, repair, and electrical and
needs of town buildings and assets. The Division reviews what can be done in-house and what should be contracted, utilizing
outside resources when the Town lacks the specialized expertise or equipment for maintenance. The Division employs one
Facility Supervisor, three full-time Building Technicians and one Electrician. Salary to operational budget ratio is 29%, with the
Division dividing its time between building maintenance and repair (60%), operating facilities (20%) and admin. duties (20%).
BUILDINGS AND FACILITIES
Buildings and Facilities
Performance
Metric(s)
DEPARTMENT COST ALLOCATIONS
Engineering and Capital Planning
Section IV, Page G-2
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 170,845 176,675 176,675 190,982
61106 Paid out Leave 0 1,667 1,667 1,792
61201 Automobile Allowance 2,340 2,377 2,377 2,381
61301 FT Pension 18,793 19,618 19,618 21,205
61304 Employee Assistance Progr 40 40 40 40
61401 FICA/Medicare 2,573 2,620 2,620 2,830
61501 Group Health and Life Insur 18,439 22,408 22,408 22,215
61505 Long-term Disability Insuran 962 1,009 1,009 1,096
61507 Dental Insurance 1,494 1,504 1,504 1,621
61509 Worker's Compensation 2,434 2,629 2,629 2,842
61510 Unemployment Insurance 513 542 542 585
61000 Personnel Services 218,431 231,090 231,090 247,590
62801 Employee Recognition Exp 45 50 50 50
[Entity] Budget Detail Desc.Note Total
[412] 2 Employees x $25 50
Total 50
62802 Food and Beverages 153 250 250 250
[Entity] Budget Detail Desc.Total
[412] Coffee 250
Total 250
62807 Consumable Tools/Small E 0 250 250 250
[Entity] Budget Detail Desc.Total
[412] Electrician & Engineering Tools 250
Total 250
62901 Duplicating Supplies 1,284 1,300 1,300 1,300
[Entity] Budget Detail Desc.Note Total
[412] Wide Format Xerox Copier 1,300
Total 1,300
62904 Software 3,440 3,738 3,738 3,739
[Entity] Budget Detail Desc.Note Total
[412] Auto Cad License 339
[412] GIS LIcense 3,400
Total 3,739
62999 Office Supplies and Material 273 300 300 250
[Entity] Budget Detail Desc.Total
[412] Office supplies 250
Total 250
62000 Commodities 5,195 5,888 5,888 5,839
63199 Other Professional Services 9,100 31,000 0 10,000
412 Engineering Town of Avon
Line Item Detail
Section IV, Page G-3
[Entity] Budget Detail Desc.Total
[412] Biannual traffic counts 10,000
Total 10,000
63304 Computer Services and Su 3,264 3,200 3,200 3,200
[Entity] Budget Detail Desc.Total
[412] PubWorks annual maintenance 3,200
Total 3,200
63000 Purchased and Contracte 12,364 34,200 3,200 13,200
64101 Professional Development 198 2,500 2,500 2,500
[Entity] Budget Detail Desc.Total
[412] Professional development 2,500
Total 2,500
64102 Dues, Licenses and Membe 1,035 975 975 975
[Entity] Budget Detail Desc.Note Total
[412] ASCE and PE license 500
[412] Actively Green program 250
[412] CO Asphalt Assoc 225
Total 975
64206 Cellular and Paging 1,258 1,260 1,260 1,272
[Entity] Budget Detail Desc.Total
[412] (2) x $53 x 12 months 1,272
Total 1,272
64402 Equipment Replacement C 0 3,573 0 1,899
[Entity] Budget Detail Desc.Total
[412] Annual Equipment Rental 1,899
Total 1,899
64901 Advertising and Legal Notic 662 750 750 750
[Entity] Budget Detail Desc.Total
[412] Legal notices for construction 750
Total 750
64000 Other Operating Costs 3,153 9,058 5,485 7,396
66402 Computers and Peripherals 0 3,400 3,400 1,000
412 Engineering Town of Avon
Line Item Detail
Section IV, Page G-4
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
[Entity] Budget Detail Desc.Note Total
[412] Desktop Replacement: Electrician Eng-Electric-15 1,000
Total 1,000
66000 Capital Outlay 0 3,400 3,400 1,000
60000T Total Expenditures & Ot 239,144 283,636 249,063 275,025
412 Engineering Town of Avon
Line Item Detail
Section IV, Page G-5
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 292,010 335,207 307,743 331,105
61106 Paid out Leave 4,263 3,249 7,086 3,230
61151 Overtime Wages 1,050 1,200 1,200 5,000
[Entity] Budget Detail Desc.Total
[418] Emergency repair calls 5,000
Total 5,000
61201 Automobile Allowance 720 704 704 702
61301 FT Pension 31,888 37,230 34,631 36,777
61304 Employee Assistance Progr 101 125 115 125
61401 FICA/Medicare 4,247 4,935 4,593 4,931
61501 Group Health and Life Insur 83,009 109,869 91,445 78,267
61505 Long-term Disability Insuran 1,565 1,923 1,747 1,910
61507 Dental Insurance 7,439 8,309 6,844 5,779
61509 Worker's Compensation 9,228 12,209 11,055 11,878
61510 Unemployment Insurance 892 1,021 950 1,020
61000 Personnel Services 436,414 515,982 468,112 480,724
62204 Construction, Maintenance 32,293 10,500 10,500 10,500
[Entity] Budget Detail Desc.Note Total
[418] Interior building materials (carpet, etc)3,100
[418] Hardware 1,500
[418] Paint 1,900
[418] Lumber 2,000
[418] Exterior building materials 2,000
Total 10,500
62205 Plumbing Supplies 6,063 6,000 6,000 8,000
[Entity] Budget Detail Desc.Note Total
[418] Valves 3,000
[418] Boiler and pump parts 3,000
[418] Plumbing fittings 2,000
Total 8,000
62207 Electrical Supplies 67,971 52,000 52,000 52,000
[Entity] Budget Detail Desc.Note Total
[418] Light bulbs 1,000
[418] General supplies wire, conduit, contactors 3,000
[418] Light poles 5,000
[418] Fixture heads 2,000
[418] LED conversions 30,000
[418] Dual gun car charger for Town Hall 11,000
Total 52,000
62208 Mechanical - HVAC 784 1,500 1,500 1,500
[Entity] Budget Detail Desc.Total
[418] Filters, belts, Glycol 1,500
Total 1,500
418 Buildings & Facilities Town of Avon
Line Item Detail
Section IV, Page G-6
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
62209 Mechanical - Other 14,420 9,600 9,600 9,600
[Entity] Budget Detail Desc.Note Total
[418] Motors 1,000
[418] Pumps 3,000
[418] Duct Work 500
[418] Sensors 500
[418] Chiller parts 1,000
[418] Suite extractor 3,600
Total 9,600
62401 Gasoline 1,870 2,250 2,250 3,114
[Entity] Budget Detail Desc.Total
[418] 4 vehicles (12 X $64.88 x 4)3,114
Total 3,114
62402 Diesel 1,858 2,400 2,400 2,698
[Entity] Budget Detail Desc.Total
[418] Based on historical averages (12X $58.17)698
[418] PSF generator 2,000
Total 2,698
62801 Employee Recognition Exp 186 125 125 125
[Entity] Budget Detail Desc.Total
[418] 5 employees x $25 125
Total 125
62805 Clothing and Uniforms 989 1,400 1,400 1,400
[Entity] Budget Detail Desc.Total
[418] Clothing and Uniforms ($280 X 5)1,400
Total 1,400
62806 Safety Materials and Suppli 279 1,080 1,080 1,080
[Entity] Budget Detail Desc.Note Total
[418] Safety footwear (5)625
[418] PPE (5)200
[418] Electrician safety gear 155
[418] Lockout/Tagout kits (2)100
Total 1,080
62807 Consumable Tools/Small E 1,001 1,500 1,500 2,000
[Entity] Budget Detail Desc.Total
[418] Small tools 1,000
[418] Small equipment 1,000
Total 2,000
62809 Medical Supplies and 1st Ai 3,406 4,000 4,000 4,000
[Entity] Budget Detail Desc.Note Total
[418] Fleet and Facilities 1,200
[418] PD 350
[418] Parks 1,400
418 Buildings & Facilities Town of Avon
Line Item Detail
Section IV, Page G-7
62899 Other Miscellaneous Operat 466 1,975 1,975 1,975
[Entity] Budget Detail Desc.Note Total
[418] Locker parts 725
[418] Hardware (nuts & bolts, etc.)850
[418] Security hardware (doors)400
Total 1,975
62000 Commodities 131,586 94,330 94,330 97,992
63104 Engineering Services 4,418 3,000 3,000 3,000
[Entity] Budget Detail Desc.Total
[418] Repair & project consulting 3,000
Total 3,000
63304 Computer Services and Su 450 0 0 0
63306 Security Services 11,969 19,008 19,008 18,708
[Entity] Budget Detail Desc.Note Total
[418] Annual monitoring (muni, rec, cabin, pavilion, fleet,
351 bldg, PSF, ARTF)
6 x $50 x 12 mths 15,008
[418] Annual inspections (fire/monitor)1,000
[418] Repairs 1,700
[418] Fire extinguisher maintenance (169 units)1,000
Total 18,708
63501 R&M - Buildings and Faciliti 55,143 82,685 82,685 80,020
[Entity] Budget Detail Desc.Note Total
[418] HVAC Repairs 10,000
[418] Elevator maint. contract (2400X2)1800X4 7,200
[418] Building Inspections increase # buildings 2,500
[418] Boiler repairs 4,000
[418] Piping repairs 3,000
[418] Heat recovery HVAC maint. Cont 960
[418] Rec Ctr, HVAC maint. Cont.5% increase 5,300
[418] Modular HVAC maint. Cont.5% increase 960
[418] Muni HVAC maint.6,000
[418] Rec Center building maintenance Replaces Accumulation in Equipment
Replacement Fund
15,000
[418] Security lock service 2,000
[418] PSF HVAC cont 17,200
[418] PSF elevator 900
[418] Replacement valves for Rec Center pool High Priority 2,500
[418] Pump for leisure pool Lazy River 2,500
Total 80,020
63502 R&M - Streets 4,368 0 0 0
63504 R&M - Office Equipment an 261 250 250 250
[Entity] Budget Detail Desc.Total
[418] Printer cartridges 250
Total 250
418 Buildings & Facilities Town of Avon
Line Item Detail
Section IV, Page G-8
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
63549 R&M - Other Specialized Eq 9,012 12,000 12,000 9,000
[Entity] Budget Detail Desc.Total
[418] Heat recovery repairs 3,000
[418] Cardio & weight equipment Repairs 6,000
Total 9,000
63551 Laundry and Cleaning Servi 2,230 2,000 2,000 2,000
[Entity] Budget Detail Desc.Total
[418] Window cleaner 1,000
[418] Carpet cleaning 1,000
Total 2,000
63599 Other Maintenance Service 5,573 6,475 6,475 11,475
[Entity] Budget Detail Desc.Total
[418] Pest control 9,000
[418] Drain care 1,375
[418] Wildridge apartments 750
[418] PSF pest control 350
Total 11,475
63603 Rentals - Office Equipment 423 0 0 0
63699 Other Miscellaneous Rental 0 2,400 2,400 2,400
[Entity] Budget Detail Desc.Total
[418] Walgreens VMS board lease 2,400
Total 2,400
63999 Other Contract Services 43,048 32,990 32,990 21,990
[Entity] Budget Detail Desc.Total
[418] Rec Ctr roof snow Removal 2 X 2000 4,400
[418] Signs 1,000
[418] Heat recovery chem test 1,050
[418] CLEER monitoring fee 6,700
[418] PSF HVAC chem test 440
[418] Pavilion sign build & install 5,000
[418] Town Hall stairwell 3,000
[418] Starting Hearts AED Maintenance 400
Total 21,990
63000 Purchased and Contracte 136,894 160,808 160,808 148,843
64101 Professional Development 2,584 3,300 3,300 3,300
[Entity] Budget Detail Desc.Total
[418] Electrician training & license (2x600)1,500
[418] Building tech training (4 X $600)1,800
Total 3,300
418 Buildings & Facilities Town of Avon
Line Item Detail
Section IV, Page G-9
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
64102 Dues, Licenses and Membe 4,836 5,436 5,436 5,436
[Entity] Budget Detail Desc.Note Total
[418] Sherwood Meadows HOA dues $453 x 12 mths 5,436
Total 5,436
64201 Telephone & Long-distance 6,232 4,917 4,917 6,900
[Entity] Budget Detail Desc.Total
[418] Heat recovery alarm (3 yr. average)6,900
Total 6,900
64202 Gas 60,362 73,279 73,279 58,000
[Entity] Budget Detail Desc.Total
[418] Gas (3 yr. average)58,000
Total 58,000
64203 Electric 202,203 246,072 246,072 228,000
[Entity] Budget Detail Desc.Total
[418] Electricity (3 yr. average)228,000
Total 228,000
64204 Water and Sanitation 49,122 72,435 72,435 54,000
[Entity] Budget Detail Desc.Total
[418] Water (3 yr. average)54,000
Total 54,000
64205 Trash Collection and Recycl 7,385 7,950 7,950 7,800
[Entity] Budget Detail Desc.Total
[418] Trash Service (3 yr. average)7,800
Total 7,800
64206 Cellular and Paging 2,209 3,140 3,140 2,760
[Entity] Budget Detail Desc.Total
[418] $46 x 12 months x 5 Phones 2,760
Total 2,760
64301 Postage and Delivery 1,196 0 0 0
64401 Fleet Maintenance Charges 12,159 10,317 7,098 7,311
[Entity] Budget Detail Desc.Note Total
[418] Annual Fleet Maintenance Charges 4 year average + 3%7,311
Total 7,311
64402 Equipment Replacement C 61,524 61,524 63,802 63,802
[Entity] Budget Detail Desc.Total
[418] Annual Equipment Rental Charges 63,802
Total 63,802
418 Buildings & Facilities Town of Avon
Line Item Detail
Section IV, Page G-10
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
64403 Washbay Charges 1,456 1,456 1,456 2,136
[Entity] Budget Detail Desc.Note Total
[418] Buswash 7 vehicles x 52 c $5.87 2,136
Total 2,136
64905 Insurance Premiums 2,092 0 0 0
64907 Paid Claims 2,426 0 0 0
64000 Other Operating Costs 415,786 489,826 488,885 439,445
66402 Computers and Peripherals 989 0 0 2,500
[Entity] Budget Detail Desc.Note Total
[418] Desktop Replacement: Trane System Rec-Trane-12 1,000
[418] Desktop - For Modular Bldg.new 1,500
Total 2,500
66000 Capital Outlay 989 0 0 2,500
60000T Total Expenditures & Ot 1,121,669 1,260,946 1,212,135 1,169,504
418 Buildings & Facilities Town of Avon
Line Item Detail
Section IV, Page G-11
THIS PAGE INTENTIONALLY LEFT BLANK
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2017 2019
Personnel Services 1,143,232$ 1,193,522$ 1,176,370$ 1,310,181$
Commodities 59,822 70,305 70,305 82,299
Contract Services 30,488 34,486 34,486 43,147
Other Operating Costs 202,942 203,663 180,602 196,716
Capital Outlay - 2,850 2,850 2,150
Total 1,436,484$ 1,504,826$ 1,464,613$ 1,634,493$
Administration 226,020$ 237,063$ 227,560$ 244,297$
Adult Programs 52,019 62,834 61,393 62,701
Aquatics 573,607 527,783 509,851 629,604
Fitness 148,096 144,227 140,387 136,807
Guest Services 307,098 325,124 319,070 336,180
Youth Programs 129,644 150,475 149,034 161,580
Community Swim Program - 57,319 57,319 63,324
Total 1,436,484$ 1,504,825$ 1,464,614$ 1,634,493$
Recreation Director 1 1 1 1
Guest Services Coordinator 1 1 1 1
Recreation Programs Coordinator 1 1 1 1
Aquatics Supervisor 1 1 1 1
Swim Program Supervisor 1 1 1 1
Senior Lifeguard 3 3 3 3
Guest Services Attendant III 2 2 2 2
Total 10 10 10 10
BUDGET SUMMARY: RECREATION DEPARTMENT
ADMINISTRATION OF THE DEPARTMENT
The Recreation Department is administered by the Recreation Director, who dedicates time to strategic leadership,
personnel management, financial reporting and controls, contract negotiations, and the development and
implementation of operating guidelines. The Director also oversees all program development and implementation,
online brochure production and distribution and the oversight and management of cleaning and custodial of all
Town owned properties.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
The Recreation Department oversees the operations and management of the 45,000 square foot Avon Recreation
Center, and youth, adult and senior recreational programs, which are provided at the Recreation Center and Town
parks. The Department is responsible for operational oversight and management of park and lake recreational
activities and is also responsible for all facility custodial care and supplies, including the Recreation Center, Town
Hall and Swift Gulch buildings.
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
Section IV, Page H-1
FITNESS AND RECREATIONAL PROGRAMS
Adult Programs: This department focuses on meeting the needs of adult recreation program participants ages 18-
85. New and innovative programming is being developed and tested to meet the needs of our ever-changing
population. The estimated recovery ratio for 2018 will be 33%. The Adult Program Division spends 85% of time on
development and maintenance of existing program offerings and 15% on scheduling, marketing and researching
new program offerings.
Youth Programs: This department focuses on offering community based child care for school aged children
throughout the year. In 2018 the youth program department plans to piggy back on the success of 2017. The
estimated recovery ratio for 2018 will be 109%. The Youth Program Division spends 40% of time on Summer Camp
operations, 30% on After School Program operations, 15% on Schools-Out Program operations and 10% on New
Program Development and 5% on Existing Programming maintenance.
Fitness: The Fitness Division provides the community with over 30-hours of weekly "Group X" classes to include a
balanced offering of Yoga/Pilates based classes, group cycling, aerobics based and strength/conditioning based
classes, as well as personal training services, fitness assessments and orientation and body composition testing.
The Division offers seasonal programming and classes such as Outdoor Boot Camp and Winter Sports Conditioning.
The Fitness Division oversees the management of the fitness floor. 91% of staffing time is applied to fitness classes
and programs, with the balance of 9% on administrative responsibilities for hiring, training, scheduling and
marketing.
GUEST SERVICES
AQUATICS
Aquatics: This Division offers aquatic programming for people of all ages and abilities including: lifeguard training
classes, water safety instructor courses, kayak and scuba offerings, water aerobics classes, beginning diving classes
and public safety classes. The Aquatics Division devotes 60% of personnel time to pool safeguarding activities, with
5% of time to other programs, 20% spent on administration, and 15% on maintenance of the pools.
Community swim program: The Town of Avon Community Swim Program is a year-round comprehensive program
that includes four levels of Learn to Swim classes. The Learn to Swim progression of skills will prepare students to
be proficient in basic swimming skills. Swimmers wishing to go beyond the learn to swim progression may continue
with Swim Team Prep, Recreational Swim Team, or our USA Swimming registered competitive travel team. The
Avon Narwols Swim Club is our competitive travel team that competes at the state level on a year-round swim
meet schedule. The program also offers private and semi-private swim lessons for all ages and levels of ability.
Guest Services: This Division primarily provides admission to the recreation center, pass/punch card sales, and
program registration. The front desk serves as the focal point for information dissemination to customers as well
as personnel. The Guest Service division also oversees swim beach based operations. The salary to operational
budget expenses ratio is 64%. Guest Services Division spends 69% of time with front desk operations, 25% on
administrative duties and 6% on hiring and training.
PROGRAM ACTIVITIES AND OPERATIONS: RECREATION
Section IV, Page H-2
Estimated
Personnel Time
Non-Personnel
Costs
Total
Activity Cost
Administration 100%58,551$ 244,297$ Membership
Guest Services 100%45,554 336,180 Community Survey
Aquatics: Administration 20%12,746 125,921 Staffing Success
Aquatics: Lifeguarding 60%38,237 377,762 Accidents/Claims
Aquatics: CPR and other classes 5%3,186 31,480 Participation,
Recovery Ratio
Aquatics: Pool Maintenance 15%9,559 94,441 Pool Condition/
cleanliness
Swim Program 100%28,610 63,324 Participation,
Recovery Ratio
Adult Programs 100%5,719 62,701 Participation,
Recovery Ratio
Youth Programs: Summer Camp 40%10,672 64,632 Participation,
Recovery Ratio
Youth Programs: Before & After School Programs 30%8,004 48,474 Participation,
Recovery Ratio
Youth Programs: Schools Out Camps 15%4,002 24,237 Participation,
Recovery Ratio
Youth Programs: Administration 15%4,002 24,237 Staffing Success
Fitness 100%66,860 136,807 Participation,
Recovery Ratio
1.Increase training and responsibilities for full time aquatics staff
2.Increased FT supervisor professional development opportunities
3.Coach 15 swimmers to qualify for states
4.Enroll 300 students in our learn to swim program; 20% of whom join through our financial assistance program.
5.Increase open water swim meet by 50%
6.Remodel existing space to include up to 2000 square feet of fitness and cardio space
7.Pursue Holy Cross Energy grant to install VFD pumps on all pools
8.Expand program offering at the lake to include: Open Water Swim clinics, SUP race, family pedal boat race
4.Increased USA swim meet participation by more than 50%
2018 MAJOR ACCOMPLISHMENTS
ACCOMPLISHMENTS AND GOALS: RECREATION
1.Completed construction of Destination Jump, Splash, Learn Playground
3.Hosted a USA Swimming sanctioned open water swim meet
2.Hosted learn to swim lessons for first and third grade classes from AES
Aquatics
Fitness and Recreational Programs
Performance
Metric(s)
DEPARTMENT COST ALLOCATIONS
Administration and Guest Services
12. Eight of ten participants that took the lifeguard training class, now work for the Town
2019 STRATEGIC GOALS
5.Hosted a successful swim lesson program with BMHS
7.Transformed open position Senior Guard to a Recreation Specialist position
8.Digitized all youth programs through CampDoc and all adult sports through Team Sideline
9.Secured a full funding, $140,000 grant to construct an outdoor exercise facility tin Nottingham Park
10.Implemented The Summer Scurry, three new summer youth races
6.Expanded swim beach area and included a 50m lap lane
11.Expanded weekly senior fitness classes
Section IV, Page H-3
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 118,108 123,034 123,052 133,808
61106 Paid out Leave 2,278 1,186 1,186 1,290
61301 FT Pension 13,243 13,664 13,666 14,861
61304 Employee Assistance Progr 24 24 24 24
61401 FICA/Medicare 1,716 1,801 1,801 1,959
61501 Group Health and Life Insur 24,733 29,031 29,031 28,469
61505 Long-term Disability Insuran 671 698 699 759
61507 Dental Insurance 2,216 2,242 2,242 2,419
61509 Worker's Compensation 1,692 1,610 1,610 1,751
61510 Unemployment Insurance 361 373 373 405
61000 Personnel Services 165,040 173,663 173,684 185,746
62401 Gasoline 2,423 2,500 2,500 2,496
[Entity] Budget Detail Desc.Total
[514] Gasoline for department vehicles: Vans for
programs and swim meet travel
2,496
Total 2,496
62801 Employee Recognition Exp 305 250 250 250
[Entity] Budget Detail Desc.Note Total
[514] gift cards and other gratuities for rec recognition - 5
employees x $25
250
Total 250
62802 Food and Beverages 559 450 450 450
[Entity] Budget Detail Desc.Note Total
[514] food for staff meetings and trainings 450
Total 450
62899 Other Miscellaneous Operat 1,096 1,150 1,150 1,150
[Entity] Budget Detail Desc.Note Total
[514] other operating and unforseen expense needs 1,150
Total 1,150
62999 Office Supplies and Material 1,775 1,450 1,450 2,250
[Entity] Budget Detail Desc.Total
[514] office supplies for department staff 1,250
[514] Copy Paper 1,000
Total 2,250
62000 Commodities 6,158 5,800 5,800 6,596
63199 Other Professional Services 150 600 600 600
[Entity] Budget Detail Desc.Note Total
[514] translations services, creative artwork 600
Total 600
514 Recreation Administration Town of Avon
Line Item Detail
Section IV, Page H-4
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
63304 Computer Services and Su 5,430 5,430 5,430 5,430
[Entity] Budget Detail Desc.Note Total
[514] Rec Trac Annual Maintenance 3,800
[514] Web Trac Annual Maintenance 1,630
Total 5,430
63504 R&M - Office Equipment an 2,474 3,000 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[514] Xerox Printer Charges 2,000
[514] Toner Cartridges for HP Printers 1,000
Total 3,000
63603 Rentals - Office Equipment 3,846 4,200 4,200 4,200
[Entity] Budget Detail Desc.Total
[514] Copier Lease ($349.62 x 12)4,200
Total 4,200
63000 Purchased and Contracte 11,900 13,230 13,230 13,230
64101 Professional Development 79 750 750 3,000
[Entity] Budget Detail Desc.Total
[514] CPRA, Leadership and management trainings.
FOur Supervisors at $750 each
3,000
Total 3,000
64201 Telephone & Long-distance 3,725 3,450 3,450 4,500
[Entity] Budget Detail Desc.Total
[514] Telephone (3 yr. average)4,500
Total 4,500
64206 Cellular and Paging 739 744 744 1,284
[Entity] Budget Detail Desc.Note Total
[514] Cellphone - After School Prog $17 x 12 204
[514] Director $27 x 12 324
[514] Supervisor $63 x 12 756
Total 1,284
64301 Postage and Delivery 41 200 200 200
[Entity] Budget Detail Desc.Note Total
[514] postage and shipping fees 200
Total 200
64308 Sales Tax 330 500 500 500
[Entity] Budget Detail Desc.Note Total
[514] Sales Tax on Merchandise 500
Total 500
514 Recreation Administration Town of Avon
Line Item Detail
Section IV, Page H-5
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
64401 Fleet Maintenance Charges 4,487 4,153 5,212 5,369
[Entity] Budget Detail Desc.Total
[514] Annual Fleet Maintenance Charges 5,369
Total 5,369
64402 Equipment Replacement C 10,583 10,583 0 0
64403 Washbay Charges 728 728 728 610
[Entity] Budget Detail Desc.Note Total
[514] Carwash 2 vehicles x 52 x $5.87 610
Total 610
64901 Advertising and Legal Notic 4,787 7,000 7,000 7,000
[Entity] Budget Detail Desc.Total
[514] Marketing and advertising for all department
programs
7,000
Total 7,000
64905 Insurance Premiums 16,730 16,262 16,262 16,262
[Entity] Budget Detail Desc.Total
[514] CIRSA Allocation - Rec Center (9%)16,262
Total 16,262
64906 Insurance Deductibles 695 0 0 0
64000 Other Operating Costs 42,923 44,370 34,846 38,725
60000T Total Expenditures & Ot 226,021 237,063 227,560 244,297
514 Recreation Administration Town of Avon
Line Item Detail
Section IV, Page H-6
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 25,346 26,824 25,571 27,561
61106 Paid out Leave 499 264 264 272
61121 PTS Wages 15,248 18,022 18,022 18,654
[Entity] Budget Detail Desc.Note Total
[515] Drop-In Supervision 96 days. 3 hours/day.$19/hour 5,472
[515] League Referees 4 days/league. 3 hours/day.
$19/hour. 6 leagues
1,140
[515] Instructors: 75%/25% Split Tennis, Volleyball, Tai Chi, Baby
Fitness, Womens Yoga, SUP Fit
Classes, Dance Classes, Arts
Classes
11,700
[515] Tournaments 4 tournaments. 1 day/tournament. 6
hours/day.
342
Total 18,654
61202 Ski Pass 0 849 849 0
61301 FT Pension 2,843 2,980 2,842 3,062
61302 PTS Pension 572 676 676 700
61304 Employee Assistance Progr 12 12 12 12
61401 FICA/Medicare 599 666 648 674
61501 Group Health and Life Insur 3,997 4,894 4,889 4,759
61505 Long-term Disability Insuran 143 156 149 161
61507 Dental Insurance 330 331 331 357
61509 Worker's Compensation 510 613 597 632
61510 Unemployment Insurance 123 138 134 139
61000 Personnel Services 50,223 56,424 54,983 56,982
62301 General Program Supplies 1,765 6,050 6,050 4,059
[Entity] Budget Detail Desc.Note Total
[515] General Program Supplies Drop-In Sports Supplies, League
Supplies, Tournament Supplies,
General Class Supplies
4,059
Total 4,059
62801 Employee Recognition Exp 0 0 0 100
[Entity] Budget Detail Desc.Total
[515] Gift cards for staff recognition 100
Total 100
62805 Clothing and Uniforms 0 0 0 200
62904 Software 30 360 360 1,360
[Entity] Budget Detail Desc.Note Total
[515] Adobe Subscription $30/mo 360
[515] TeamSideline 1000/yr 1,000
Total 1,360
62000 Commodities 1,795 6,410 6,410 5,719
515 Adult Programs Town of Avon
Line Item Detail
Section IV, Page H-7
60000T Total Expenditures & Ot 52,019 62,834 61,393 62,701
515 Adult Programs Town of Avon
Line Item Detail
Section IV, Page H-8
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
PROPOSED
61101 Regular Full-time Salaries 210,059 195,507 195,851 258,054
61106 Paid out Leave 9,139 2,273 2,290 2,514
61121 PTS Wages 180,206 148,647 148,647 157,248
[Entity] Budget Detail Desc.Note Total
[516] Lifeguard I Rec Ctr 82.75 hours/week x $15.58 = $1,289
x 52
67,041
[516] Lifeguard II Rec Ctr 84.5 hours/week x $19.07= $1,611 x
52
83,794
[516] Lifeguard for camps 14 weeks x 4 hours a week=52 hours
x $17.49
979
[516] Lifeguards for DunknDash 4 lifeguards for 2 hours x $19.07 =
$153 x 8 races
1,220
[516] Lifeguards for Open Swims 4 lifeguards for 2 hours x $19.07 x 13 1,983
[516] Lifeguards for Xterra 6 guards for 2.5 hours x $19.07 286
[516] Lifeguards for Major League Triathlon 4 guards for 7.5 hours x $19.07 572
[516] Lifeguards for Bec Tri 4 guards for 3 hours x 19.07 229
[516] Lifeguards for Open Water Swim Meet 6 guards for 10 hours x $19.07 1,144
Total 157,248
61122 PTS Bonuses 326 1,618 1,618 1,758
[Entity] Budget Detail Desc.Note Total
[516] 2 x $879 1,758
Total 1,758
61151 Overtime Wages 5,340 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[516] 60 overtime hours 1,500
Total 1,500
61155 Shift Differential Pay 0 0 0 11,385
[Entity] Budget Detail Desc.Note Total
[516] $3 for Lifeguard OT (3795 x $3) 11,385
Total 11,385
61202 Ski Pass 3,236 4,295 4,295 4,395
[Entity] Budget Detail Desc.Note Total
[516] 5 x $879 = 4395 5 x $879 4,395
Total 4,395
61301 FT Pension 24,112 21,756 21,796 28,662
61302 PTS Pension 6,776 5,574 5,574 5,897
61304 Employee Assistance Prog 108 95 95 120
61401 FICA/Medicare 5,962 5,131 5,136 6,169
61501 Grp Health & Life Insurance 34,586 41,260 41,261 47,620
61505 Long-term Disab Insurance 1,176 1,101 1,103 1,465
61507 Dental Insurance 2,822 2,805 2,805 3,538
61509 Worker's Compensation 5,023 4,720 4,725 5,664
61510 Unemployment Insurance 1,215 1,062 1,063 1,276
516 Aquatics Town of Avon
Line Item Detail
Section IV, Page H-9
61000 Personnel Services 490,089 437,342 437,757 537,265
62301 General Program Supplies 5,093 5,334 5,334 6,206
[Entity] Budget Detail Desc.Note Total
[516] Pool floats Lazy River tubes & noodles 988
[516] 3 ring binders = $36x8=$288 288
[516] Lap swim equipment Kickboards, pull buoys 200
[516] Pool furniture ADK chairs & tables 1,470
[516] Buoys for Lake Regulatory & race buoys 2,200
[516] Training course materials CPR, LG & babysitting classes 1,060
Total 6,206
62305 Chemicals 17,166 19,000 19,000 22,700
[Entity] Budget Detail Desc.Note Total
[516] Calhypo - 12000 12,000
[516] Oxidizer - 2600 2,600
[516] Thiosulfate - 500 500
[516] M. Acid - 3000 2,000
[516] Soda Ash - 250 300
[516] Sodium Bi-carb 500 500
[516] Flocculant 250
[516] Off the wall 250
[516] Reagents and Test Kits 700
[516] CO2 3,600
Total 22,700
62805 Clothing and Uniforms 992 650 650 2,644
[Entity] Budget Detail Desc.Note Total
[516] Guard shirts = $13/shirt *50 = $650 650
[516] Whisltes = $3.05 x 40=$125 125
[516] Male guard shorts $19.60x40=784 784
[516] Female guard shorts 18.90x40=756 756
[516] Hip Packs 5 x $15=$75 75
[516] Dive masks & fins $40x6=$240 240
[516] Sunglasses croakies 2.25x6=13.50 14
Total 2,644
62806 Safety Materials and Suppli 453 300 300 1,633
[Entity] Budget Detail Desc.Note Total
[516] Eye protection $5*5=25 25
[516] Gloves: $12.50 * 4 = 50 50
[516] Res. cartridge = $31.25 * 4=85
[516] Respirators: $40*3 = 120 80
516 Aquatics Town of Avon
Line Item Detail
Section IV, Page H-10
62809 Medical Supplies and 1st Ai 523 641 641 1,411
[Entity] Budget Detail Desc.Note Total
[516] Band aids 9.1 *10 =91
[516] Ice packs: $25/box * 10 = 250 250
[516] Tape: $10 rolls @ 12.50 125
[516] Gauze 75 75
[516] CPR masks: $10 * 13 =$130 130
[516] Oxygen tank refills 5 x $40=$200 200
[516] Nitrile Gloves 9 x $60=$540 540
Total 1,411
62899 Other Miscellaneous Operat 795 500 500 500
[Entity] Budget Detail Desc.Note Total
[516] Pool equipment/tools 500
Total 500
62000 Commodities 25,022 26,425 26,425 35,094
63501 R&M - Buildings and Faciliti 5,468 2,250 2,250 5,928
[Entity] Budget Detail Desc.Note Total
[516] Channel grates: $5/grate * 50 250
[516] Miscellaneous R&M and Emergency 0
[516] Pulsar chlorinator misc. Parts 1,000
[516] Pool area signage 1,500
[516] Pool closure supplies 500
[516] Stainless steel railings 600
[516] Nottingham Lake signage 350
[516] Dri-Dek pool matting 1,728
Total 5,928
63549 R&M - Other Specialized Eq 11,487 18,022 18,022 23,005
[Entity] Budget Detail Desc.Note Total
[516] Pool R&M - Acid Feeders, Timers, PH ORP 2,500
[516] Strainer Basket 515
[516] Stenner Pump 525
[516] Main Drain Grates for all pools 2,000
[516] Chemtrol Controllers x 2 9,200
[516] Flow Meters x 5 4,565
[516] Automatic Pool Vacuum 3,700
Total 23,005
63000 Purchased & Contracted 16,956 20,272 20,272 28,933
64101 Professional Development 7,822 450 450 1,050
[Entity] Budget Detail Desc.Note Total
[516] CPO Certification for FT staff 3 x $300 900
[516] Lifeguard Training DVD (inservices) x 2 x 150
[516] CPRP Certification 1 x $455 0
[516] CPRA Conference 1 attendee--3 nights at $150,
$300 fee, for
0
Total 1,050
516 Aquatics Town of Avon
Line Item Detail
Section IV, Page H-11
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
PROPOSED
64102 Dues, Licenses and Membe 1,408 2,730 2,730 3,685
[Entity] Budget Detail Desc.Note Total
[516] Lifeguard Challenge: $28/cert *10 280
[516] Lifeguard course: $36/cert * 25=$900 900
[516] CPR/First aid challenge: $28/cert * 20 560
[516] CPR/First aid course: $36*20=$720 720
[516] DIgiQuatics online Scheduling/Management
Software
500
[516] CPRA membership 105
[516] Administering Emergency Oxygen Certifications
10x$10=$100
100
[516] Lifeguarding Instructor 3 x $40 120
[516] Babysitter Certification 20x$20=$400 400
Total 3,685
64399 Other Administrative Fees 900 1,060 1,060 1,270
[Entity] Budget Detail Desc.Note Total
[516] Lake Water Testing 19 tests x $30=$570 570
[516] Slide Registration $700 700
Total 1,270
64402 Equipment Replacement C 23,959 24,800 21,157 21,157
[Entity] Budget Detail Desc.Note Total
[516] Annual Equipment Rental Charges 21,157
Total 21,157
64904 Operating Fees, Assessme 7,362 0 0 0
64906 Insurance Deductibles 90 0 0 0
64000 Other Operating Costs 41,540 29,040 25,397 27,162
66402 Computers and Peripherals 0 0 0 1,150
[Entity] Budget Detail Desc.Note Total
[516] Desktop Replacement w/monitor- Lifeguard Rec-Lifeguard-12 1,150
Total 1,150
66000 Capital Outlay 0 0 0 1,150
60000T Total Expenditures & Ot 573,607 513,079 509,851 629,604
516 Aquatics Town of Avon
Line Item Detail
Section IV, Page H-12
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61121 PTS Wages 64,833 66,399 66,399 65,399
[Entity] Budget Detail Desc.Note Total
[518] Boot Camp: $4,500 x 75% Personal Trainers
$20,000 x 75% Aerobics Instructor 1,441 hrs x 23.50
3,375
[518] Personal Trainers 29813 x 75%22,359
[518] Outdoor Boot camp 2200 x75%1,650
[518] Fitness and yoga instructors $25.01/hr. x 30
classes week, 52 weeks
38,015
Total 65,399
61302 PTS Pension 2,431 2,490 2,490 2,452
61401 FICA/Medicare 975 963 963 948
61509 Worker's Compensation 804 966 966 951
61510 Unemployment Insurance 195 199 199 196
61000 Personnel Services 69,238 71,017 71,017 69,947
62301 General Program Supplies 2,180 2,200 2,200 6,600
[Entity] Budget Detail Desc.Note Total
[518] Group X class supplies 1,100
[518] Weight room supplies 1,100
[518] Fitness on demand screen 2,000
[518] Fitness on demand monthly fees $200 x 12 mths 2,400
Total 6,600
62899 Other Miscellaneous Operat 1,051 1,500 1,500 1,500
[Entity] Budget Detail Desc.Total
[518] Fitness floor supplies 1,500
Total 1,500
62000 Commodities 3,232 3,700 3,700 8,100
64101 Professional Development 58 350 350 350
[Entity] Budget Detail Desc.Note Total
[518] First Aid & CPR $50 x 5 250
[518] Personal Training Seminars $50 x 2 100
Total 350
64402 Equipment Replacement C 75,568 69,160 65,320 58,410
[Entity] Budget Detail Desc.Total
[518] Annual Equipment Rental Charges 58,410
Total 58,410
518 Fitness Town of Avon
Line Item Detail
Section IV, Page H-13
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
64000 Other Operating Costs 75,626 69,510 65,670 58,760
60000T Total Expenditures & Ot 148,096 144,227 140,387 136,807
518 Fitness Town of Avon
Line Item Detail
Section IV, Page H-14
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 142,556 148,907 148,907 151,580
61106 Paid out Leave 864 1,432 1,432 1,462
61121 PTS Wages 43,721 42,980 42,980 50,076
[Entity] Budget Detail Desc.Total
[519] Specialist 27 hrs x 52 weeks x $19 26,676
[519] Attendant 30 hrs x 52 x $15 23,400
Total 50,076
61151 Overtime Wages 327 500 500 456
[Entity] Budget Detail Desc.Total
[519] 16x$19x1.5 456
Total 456
61202 Ski Pass 0 849 849 849
[Entity] Budget Detail Desc.Note Total
[519] 1 x $849 849
Total 849
61301 FT Pension 15,776 16,537 16,537 16,835
61302 PTS Pension 1,651 1,612 1,612 1,878
61304 Employee Assistance Progr 72 72 72 72
61401 FICA/Medicare 2,674 2,823 2,823 2,964
61501 Group Health and Life Insur 47,997 57,401 57,401 55,797
61505 Long-term Disability Insuran 809 846 846 863
61507 Dental Insurance 3,225 4,199 4,199 4,470
61509 Worker's Compensation 2,325 2,574 2,574 2,712
61510 Unemployment Insurance 562 584 584 613
61000 Personnel Services 262,561 281,315 281,315 290,626
62301 General Program Supplies 5,023 7,600 7,600 5,775
[Entity] Budget Detail Desc.Total
[519] Hand sanitizer, lotion, wipes, plates, plastic ware 300
[519] Gym membership passes 1,575
[519] Fish tank supplies 150
[519] Towels 2,400
[519] Coffee, creamer, sugar, cups, straws 1,250
[519] General Nottingham Park recreation supplies 100
Total 5,775
62304 Merchandise for Resale 4,616 6,425 6,425 5,525
[Entity] Budget Detail Desc.Note Total
[519] locks 125
[519] swim caps 50
[519] mens swimsuits 1,000
[519] womens swimsuits 1,400
[519] youth goggles 1,200
[519] adult goggles 1,100
[519] squirt toys 250
[519] swim diapers 400
Total 5,525
519 Guest Services Town of Avon
Line Item Detail
Section IV, Page H-15
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
62802 Food and Beverages 369 300 300 300
[Entity] Budget Detail Desc.Note Total
[519] staff meetings 300
Total 300
62805 Clothing and Uniforms 788 300 300 450
[Entity] Budget Detail Desc.Note Total
[519] staff shirts and name tags 450
Total 450
62899 Other Miscellaneous Operat 1,673 0 0 0
62000 Commodities 12,468 14,625 14,625 12,050
64101 Professional Development 0 280 280 450
[Entity] Budget Detail Desc.Total
[519] 2 MSEC trainings 450
Total 450
64307 Bank Service Charges and 26,015 20,000 20,000 26,000
[Entity] Budget Detail Desc.Total
[519] credit card charges- ($2116.67 x 12 mths)25,400
[519] ACH billing chages - ($6 x 12 mths)72
[519] EC Merchant account ($44 x 12 mths)528
Total 26,000
64402 Equipment Replacement C 6,054 6,054 0 6,054
[Entity] Budget Detail Desc.Total
[519] Annual Equipment Rental Charges 6,054
Total 6,054
64000 Other Operating Costs 32,069 26,334 20,280 32,504
66402 Computers and Peripherals 0 2,850 2,850 1,000
[Entity] Budget Detail Desc.Note Total
[519] Desktop Replacement - Supervisor Rec-Super-15 1,000
Total 1,000
66000 Capital Outlay 0 2,850 2,850 1,000
60000T Total Expenditures & Ot 307,098 325,124 319,070 336,180
519 Guest Services Town of Avon
Line Item Detail
Section IV, Page H-16
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 25,346 28,174 26,921 29,105
61106 Paid out Leave 499 264 264 272
61121 PTS Wages 67,237 83,928 83,928 88,548
[Entity] Budget Detail Desc.Note Total
[521] After School Counselor 171 days. 2 counselors/day. 4
hours/day. Average hourly
wage/counselor $18/hour.
24,624
[521] Friday Counselor 32 days. 1 counselor/day. 4
hours/day. average hourly wage
$18/hour.
2,304
[521] Day Camp Counselor 26 days. 3 counselors/day. 10
hours/day.average hourly wage
$18/hour.
14,040
[521] Summer Camp Counselor Rec Programs Instructor II. 2
counselors/day. 10 hours/day.
average hourly wage/counselor $18.
at 50 days
Rec Programs Instructor I. 3
Counselors/day. 10 hours/day.
40,500
[521] Training Hours 10 Hours @ $18/Hour 180
[521] Summer Camp Aide 50 Days. 1 Counselor/Day. 10
hours/day. $11.00/hour
4,400
[521] STEM Enrichment 75/25% split 2,500
Total 88,548
61122 PTS Bonuses 163 0 0 0
61151 Overtime Wages 151 500 500 500
[Entity] Budget Detail Desc.Note Total
[521] Over Time Hours 500
Total 500
61202 Ski Pass 0 809 809 879
[Entity] Budget Detail Desc.Total
[521] Ski Pass x $879 879
Total 879
61301 FT Pension 2,843 3,128 2,990 3,231
61302 PTS Pension 2,533 3,147 3,147 3,321
61304 Employee Assistance Progr 12 12 12 12
61401 FICA/Medicare 1,387 1,648 1,630 1,730
61501 Group Health and Life Insur 3,997 4,894 4,889 4,759
61505 Long-term Disability Insuran 143 156 149 161
61507 Dental Insurance 330 331 331 357
61509 Worker's Compensation 1,158 1,589 1,573 1,669
61510 Unemployment Insurance 280 341 337 358
61000 Personnel Services 106,081 128,922 127,481 134,901
62301 General Program Supplies 3,999 4,000 4,000 5,500
[Entity] Budget Detail Desc.Total
[521] After school supplies 1,000
[521] School's Out supplies 1,000
[521] Summer camp supplies 2,500
521 Youth Programs Town of Avon
Line Item Detail
Section IV, Page H-17
62802 Food and Beverages 3,715 3,770 3,770 4,270
[Entity] Budget Detail Desc.Note Total
[521] After School/Day Camp 4,000
[521] Employee Appreciation 270
Total 4,270
62805 Clothing and Uniforms 2,076 2,000 2,000 2,500
[Entity] Budget Detail Desc.Total
[521] Camp shirts 2,500
Total 2,500
62808 Promotional, Informational 800 1,200 1,200 0
62809 Medical Supplies and 1st Ai 201 400 400 400
[Entity] Budget Detail Desc.Note Total
[521] First-Aid Supplies 100
[521] Nurse Delegation 4 hours @75/hour 300
Total 400
62899 Other Miscellaneous Operat 355 0 0 500
[Entity] Budget Detail Desc.Note Total
[521] Unforseen Expenses and Needs 500
Total 500
62000 Commodities 11,146 11,370 11,370 13,170
63103 Training Facilitators 1,312 984 984 984
[Entity] Budget Detail Desc.Note Total
[521] First-Aid/CPR/AED $46/Person 184
[521] Medical Administration $45/Person 180
[521] Archery Training $60/Person 240
[521] ARC Instructor Training $300/Person 300
[521] Universal Precautions $20/Person 80
Total 984
63203 Printing and Reproduction S 321 0 0 0
63000 Purchased and Contracte 1,633 984 984 984
64101 Professional Development 389 0 0 0
64102 Dues, Licenses and Membe 399 105 105 1,105
[Entity] Budget Detail Desc.Note Total
[521] CPRA Membership 105
[521] CampDoc 1,000
Total 1,105
521 Youth Programs Town of Avon
Line Item Detail
Section IV, Page H-18
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
64306 Permit and Licensing Fees 705 719 719 1,045
[Entity] Budget Detail Desc.Note Total
[521] Employee Finger Prints $39.50/Employee 316
[521] TRAILs/Child Abuse $35/Employee 280
[521] Program License 2 Licenses 329
[521] Health Inspection $60/Inspection x 2 120
Total 1,045
64399 Other Administrative Fees 9,291 8,375 8,375 10,375
[Entity] Budget Detail Desc.Total
[521] Zip Lining 500
[521] Rock Climbing 600
[521] Horse Back Riding 625
[521] Hot Springs 500
[521] Bowling 500
[521] Trampoline Park 500
[521] Sailing 600
[521] Mining 400
[521] Mini Golf 150
[521] Tubing 650
[521] Sylvan Lake 150
[521] Rifle Pool 250
[521] BC Activities 150
[521] Painting 300
[521] Thanksgiving FT 100
[521] Chrismas FT 200
[521] Spring Break FT 100
[521] Mid-Winter Break FT 100
[521] Stand Up Paddle Boarding 1,000
[521] Other 1,000
[521] Mighty Mites Basketball 2,000
Total 10,375
64000 Other Operating Costs 10,783 9,199 9,199 12,525
60000T Total Expenditures & Ot 129,644 150,475 149,034 161,580
521 Youth Programs Town of Avon
Line Item Detail
Section IV, Page H-19
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61121 PTS Wages 0 29,384 29,384 24,236
[Entity] Budget Detail Desc.Total
[523] Private Inst; 500 lessons x 25.00x.75=$14,437.50 9,375
[523] PT swim coach 10hours/week 48 weeks at
$16.91/hr = $7,102.20
8,117
[523] PT swim instructors 6 hours a week at $16.91/hr
36 weeks =$3043.80
3,044
[523] Master Swim Coach 20 hours a week at $20/hr for
12 weeks $4800.00
3,700
Total 24,236
61151 Overtime Wages 0 750 750 10,478
[Entity] Budget Detail Desc.Total
[523] 10 hours of overtime 26 payperiods $40.30 hour.10,478
Total 10,478
61000 Personnel Services 0 30,134 30,134 34,714
62301 General Program Supplies 0 1,055 1,055 460
[Entity] Budget Detail Desc.Total
[523] Pull Bouys $13.00x20 pairs =$260.00 260
[523] Kick Boards $20.00x10=$200.00 200
Total 460
62802 Food and Beverages 0 600 600 600
[Entity] Budget Detail Desc.Note Total
[523] 10 Events a year at $60.00 an event =$600.00 600
Total 600
62805 Clothing and Uniforms 0 320 320 510
[Entity] Budget Detail Desc.Note Total
[523] Swimsuits $65.00x4 = $260.00 260
[523] Tee Shirt $20.00x5= 100.00 100
[523] Rashgua Rashguards $25.00x$150 150
Total 510
62000 Commodities 0 1,975 1,975 1,570
64101 Professional Development 0 0 0 1,440
[Entity] Budget Detail Desc.Total
[523] ASCA World Clinic membership 280 280
[523] Hotel 4 nights at 150 600
[523] Airfare 200 200
[523] Food 4 days at 50 200
[523] Clinic fees 2 at 80 160
523 Community Swim Program Town of Avon
Line Item Detail
Section IV, Page H-20
64102 Dues, Licenses and Membe 0 400 400 14,800
[Entity] Budget Detail Desc.Note Total
[523] WECMRD SummerSwimming League Fee =
$100.00
100
[523] Team Unify Yearly Fee= $1300.00 1,200
[523] Rec Meet Fees $50.00x 3 Meets = $150.00 150
[523] USA Meet Fees $500.00 x26 Meets = $13,000.13,000
[523] USA Coach Membership= $50.00 50
[523] USA Team Membership= $300.00 300
Total 14,800
64103 Mileage Reimb. and Travel 0 10,260 10,260 10,800
[Entity] Budget Detail Desc.Total
[523] 60 Hotel Nights x $130 7,800
[523] 60 Days Meal Allowance X $50 3,000
Total 10,800
64904 Operating Fees, Assessme 0 14,550 14,550 0
64000 Other Operating Costs 0 25,210 25,210 27,040
60000T Total Expenditures & Ot 0 57,319 57,319 63,324
523 Community Swim Program Town of Avon
Line Item Detail
Section IV, Page H-21
THIS PAGE INTENTIONALLY LEFT BLANK
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
Personnel Services 773,359$ 939,276$ 918,011$ 977,343$
Commodities 98,344 99,542 129,957 129,363
Contract Services 187,487 111,809 56,809 115,379
Other Operating Costs 601,161 532,844 607,545 620,684
Debt Service 60,220 60,220 60,220 41,755
Capital Outlay 416,623 1,700 1,700 1,031,500
Total 2,137,194$ 1,745,391$ 1,774,242$ 2,916,024$
Administration 247,658$ 271,617$ 277,084$ 286,200$
Operations 1,754,258 1,258,194 1,319,418 2,087,011
Wash Bay 135,278 157,973 177,740 169,093
Mobility Programs 373,720
Total 2,137,194$ 1,687,784$ 1,774,242$ 2,916,024$
Mobility Director 1 1 1 1
Mobility Operations Supervisor 1 1 1 1
Wash Bay Operator 1 1 1 1
Mobility Operator 3 3 5 5
Total 6 6 8 8
The Mobility Department is the singular department of the Mobility Fund and is responsible for all multimodal (mobility)
operations for the Town of Avon, and parking management. The Department coordinates with ECO regional buses. The Mobility
Fund receives Town general taxes (accommodation taxes) to support free bus operations and grant matches, in addition to a joint
funding of the skier bus and evening dinner services, with the Beaver Creek Resort Company.
BUDGET SUMMARY: Mobility DEPARTMENT
DEPARTMENT EXPENDITURES BY PROGRAM
DEPARTMENT EXPENDITURES BY CATEGORY
AUTHORIZED POSITIONS
ADMINISTRATION OF THE DEPARTMENT
The Mobility Department is administered by the Transportation Director, with the assistance of the Mobility Operations Supervisor
and Bus Wash Operator.
DEPARTMENT FINANCIAL SUMMARY
Section IV, Page I-1
PROGRAM ACTIVITIES AND OPERATIONS: Mobility
ADMINISTRATION
Administration: The Transportation Director oversees the Town of Avon's multimodal transportation program, an parking
management program, including buy not limited to day-to-day bus service routes, strategic planning, budget development and
management, establishment of performance goals and passenger feedback systems, designs and implements advertising and
promotion, maintains ADA certification and compliance, assists with vehicle procurement, Federal Mobility Administration, Region
VIII/Colorado Department of Transportation grant solicitation/management, and Intergovernmental Agreement/Third Party
contract execution.
ROUTE OPERATIONS
Route Operations: Includes service design/service implementation schedule and policy, system safety and security, fleet
management, customer (guest) service protocols, employee standards, seasonal employee recruitment, training, and certification,
performance metric(s), and day to day field operational supervision.
Winter Service: Five (5) route operations occur during the winter months: The Blue, Red, and Night Rider routes serve the Avon
Core and residential areas other than Wildridge, a Skier Shuttle and an evening Restaurant Shuttle is supported with a contribution
from Beaver Creek. Service Hours and costs are summarized in the table below. The Town provides in-kind bus service for The
Birds of Prey World Cup, running additional buses.
Summer Service: The seven-day per week Blue, Red, and Night Rider Routes operate during the summer months. Hours and route
frequency are summarized in the table below.
WASH BAY
Wash Bay: Located in the Bus Storage Facility, the wash bay is sized for large buses and smaller vehicles, and equipment. The bay
also includes a service station for checking fluids and daily checklists. Charges are estimated each year based upon the operational
and maintenance costs of operating the wash bay, including staff time for servicing vehicles.
2019 Avon Transportation Proposed Routes
Section IV, Page I-2
Estimated
Personnel Time Non-Personnel Costs Total
Activity Cost
Administration 100%196,925$ 286,200$ Operational Success
Winter Service 62%870,777 1,293,947 Cost/Route, Route Timeliness
Summer Service 38%533,702 793,064 Cost/Route, Route Timeliness
Wash Bay Operations 100%48,940 169,093 Satisfaction, Timeliness
Mobility Programs 100%288,338 373,720
1.Explore and test new multimodal transportation programs to decrease dependence on personal vehicles
Wash Bay
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Administration
Route Operations
2019 STRATEGIC GOALS
3.Awarded $83,000 grant from CDOT for Operations; first ever for the Town
2.Continue to Investigate new public/private technologies/partnerships available to increase ridership and control costs
3. Continue to focus on safety and guest satisfaction; launch a strong marketing plan that supports walkability, parking and
ridership.
ACCOMPLISHMENTS AND GOALS: TRANSPORTATION
2018 MAJOR ACCOMPLISHMENTS
2.Bikeshare program expansion
4.Leads the Multimodal Transportation & Parking Work Group
5. Supports Joint Mobility Committee to enhance Mobility use county wide
1.Enhanced Skier experience by synchronizing the skier shuttle and the blue Line (Avon west) schedules at the Beaver Creek Elk Lot
6.Piloted the Avon Comet route to enhance mobility
Mobility Programs
Section IV, Page I-3
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 94,318 118,166 111,874 61,923
61106 Paid out Leave 7,550 1,142 1,089 583
61301 FT Pension 11,923 13,124 12,426 6,876
61304 Employee Assistance Progr 22 24 24 12
61401 FICA/Medicare 1,550 1,730 1,638 906
61501 Group Health and Life Insur 20,487 29,013 28,989 14,210
61505 Long-term Disability Insuran 531 672 636 343
61507 Dental Insurance 1,850 2,242 2,242 1,210
61509 Worker's Compensation 1,523 5,774 5,466 3,026
61510 Unemployment Insurance 325 358 339 188
61000 Personnel Services 140,078 172,244 164,723 89,275
62208 Mechanical - HVAC 2,313 1,050 1,050 1,050
[Entity] Budget Detail Desc.Note Total
[431] Filters & Belts 1,050
Total 1,050
62801 Employee Recognition Exp 1,311 25 25 2,500
[Entity] Budget Detail Desc.Note Total
[431] 20 employees x $25 500
[431] PTS Drivers 2,000
Total 2,500
62899 Other Miscellaneous Operat 45 0 0 500
[Entity] Budget Detail Desc.Note Total
[431] Bus Video Supplies 500
Total 500
62901 Duplicating Supplies 0 0 0 2,000
[Entity] Budget Detail Desc.Total
[431] Copier Paper 500
[431] Bus Schedule Paper and Printing 1,500
Total 2,000
62905 Books and Periodicals 0 0 0 400
[Entity] Budget Detail Desc.Total
[431] Reference Materials 400
Total 400
62999 Office Supplies and Material 1,180 1,000 1,000 1,000
[Entity] Budget Detail Desc.Total
[431] General Office Supplies 1,000
Total 1,000
62000 Commodities 4,849 2,075 2,075 7,450
63203 Printing and Reproduction S 5,441 4,000 4,000 1,000
431 Mobility Administration Town of Avon
Line Item Detail
Section IV, Page I-4
ervices
[Entity] Budget Detail Desc.Total
[431] Bus Stop Signs and Placards 1,000
Total 1,000
63306 Security Services 2,134 2,150 2,150 2,150
[Entity] Budget Detail Desc.Note Total
[431] Bldg. Security & Fire Monitoring 2,150
Total 2,150
63501 R&M - Buildings and Faciliti 12,447 13,780 13,780 24,690
[Entity] Budget Detail Desc.Note Total
[431] Elevator Maintenance 2,400
[431] MTech HVAC & DDC Maintenance Contract 12,950
[431] Fire Ext. Maintenance 400
[431] Boiler Inspection 2,000
[431] HVAC Water Quality Testing 440
[431] Replace waterless urinal 5,000
[431] Bus Barn Safety Markings 1,500
Total 24,690
63504 R&M - Office Equipment an 767 410 410 0
63599 Other Maintenance Service 806 810 810 810
[Entity] Budget Detail Desc.Note Total
[431] Pest Control 810
Total 810
63603 Rentals - Office Equipment 1,200 1,200 1,200 1,200
[Entity] Budget Detail Desc.Total
[431] 1/2 Copier Lease $199.98 x 12 months 1,200
Total 1,200
63999 Other Contract Services 2,407 1,000 1,000 7,000
[Entity] Budget Detail Desc.Total
[431] North Roof Snow Removal 7,000
Total 7,000
63000 Purchased and Contracte 25,203 23,350 23,350 36,850
64101 Professional Development 2,823 2,250 2,250 3,500
[Entity] Budget Detail Desc.Note Total
[431] Director Training 1,000
[431] CASTA (2 x 2 conferences)Spring and Fall 2,500
Total 3,500
431 Mobility Administration Town of Avon
Line Item Detail
Section IV, Page I-5
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
64105 Training 0 1,000 1,000 0
64201 Telephone & Long-distance 2,497 2,500 2,500 2,500
[Entity] Budget Detail Desc.Total
[431] Fire Alarm Elevator (3 yr. average)2,500
Total 2,500
64202 Gas 18,583 25,356 25,356 19,000
[Entity] Budget Detail Desc.Total
[431] Gas (3 yr. average)19,000
Total 19,000
64203 Electric 31,051 33,000 33,000 33,000
[Entity] Budget Detail Desc.Total
[431] Electric (3 yr. average)33,000
Total 33,000
64204 Water and Sanitation 4,716 4,700 4,700 5,000
[Entity] Budget Detail Desc.Total
[431] Water (3 yr. average)5,000
Total 5,000
64301 Postage and Delivery 7 50 50 50
[Entity] Budget Detail Desc.Note Total
[431] Direct Mailing, FedEx Shipping 50
Total 50
64303 Treasurer Fees 1,209 1,246 1,246 1,186
[Entity] Budget Detail Desc.Note Total
[431] Treasurer Collection Fee 1,186
Total 1,186
64905 Insurance Premiums 15,134 15,134 15,134 15,134
[Entity] Budget Detail Desc.Note Total
[431] CIRSA Allocation - Transit (7.5%)15,134
Total 15,134
64906 Insurance Deductibles 1,481 0 0 0
64000 Other Operating Costs 77,500 85,236 85,236 79,370
65201 Capital Lease Payments 0 0 0 41,755
[Entity] Budget Detail Desc.Total
[431] 2018 Capital Lease - Solar Panels 41,755
Total 41,755
431 Mobility Administration Town of Avon
Line Item Detail
Section IV, Page I-6
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
65000 Debt Services 0 0 0 41,755
66402 Computers and Peripherals 28 1,350 1,350 1,500
[Entity] Budget Detail Desc.Note Total
[431] Laptop Replacement - Director Trans-lap-16 replacing 1 yr early.1,500
Total 1,500
66403 Audio/Visual Equipment 0 350 350 30,000
[Entity] Budget Detail Desc.Note Total
[431] Update Bus Security Cameras (4 busses)30,000
Total 30,000
66000 Capital Outlay 28 1,700 1,700 31,500
60000T Total Expenditures & Ot 247,658 284,605 277,084 286,200
431 Mobility Administration Town of Avon
Line Item Detail
Section IV, Page I-7
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 224,405 308,206 313,613 348,919
61106 Paid out Leave 4,952 3,015 3,116 3,363
61121 PTS Wages 178,310 190,380 154,000 154,000
[Entity] Budget Detail Desc.Note Total
[432] PTS Operators - 7,578 hrs. x $20/hr 151,560
[432] Operator Training - New - 1 @ $20/hr. x 80 hrs.1,600
[432] Returning Operators - 10 @ $21/hr. x 4 hrs.840
Total 154,000
61122 PTS Bonuses 4,584 8,490 8,490 8,090
[Entity] Budget Detail Desc.Total
[432] End of Season Bonus - 10 @ $809 8,090
Total 8,090
61151 Overtime Wages 5,847 5,400 5,400 5,400
[Entity] Budget Detail Desc.Total
[432] Safety Meetings 80 hours x $40.00/hour 3,200
[432] 2% of PTS Wages ($109,940 x 2%)2,200
Total 5,400
61202 Ski Pass 0 849 849 0
61301 FT Pension 23,738 34,234 34,840 38,751
61302 PTS Pension 6,914 7,139 5,775 5,775
61304 Employee Assistance Progr 107 144 144 144
61401 FICA/Medicare 6,173 7,487 7,039 7,537
61501 Group Health and Life Insur 62,849 75,228 75,249 75,778
61505 Long-term Disability Insuran 1,305 1,749 1,779 1,954
61507 Dental Insurance 5,244 5,390 5,390 5,989
61509 Worker's Compensation 17,406 25,226 23,547 25,273
61510 Unemployment Insurance 1,274 1,549 1,456 1,559
61000 Personnel Services 543,108 674,487 640,687 682,532
62401 Gasoline 10,737 15,000 21,055 21,000
[Entity] Budget Detail Desc.Total
[432] Unleaded Fuel based on Historical Avgs.21,000
Total 21,000
62402 Diesel 67,322 63,140 87,500 90,613
[Entity] Budget Detail Desc.Total
[432] Diesel Fuel based on Historical Avgs.90,613
Total 90,613
62801 Employee Recognition Exp 400 2,000 2,000 0
62802 Food and Beverages 832 2,000 2,000 1,300
[Entity] Budget Detail Desc.Total
[432] Meeting/Functions 1,300
Total 1,300
432 Mobility Operations Town of Avon
Line Item Detail
Section IV, Page I-8
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
62805 Clothing and Uniforms 3,662 2,327 2,327 2,500
[Entity] Budget Detail Desc.Total
[432] Driver Uniforms and Jackets 2,500
Total 2,500
62899 Other Miscellaneous Operat 3,492 0 0 1,000
[Entity] Budget Detail Desc.Total
[432] Misc Driver Supplies 1,000
Total 1,000
62000 Commodities 86,445 84,467 114,882 116,413
63301 Medical Services and Exam 4,860 0 0 0
63506 R&M - Radios and Commu 8,534 9,459 9,459 12,929
[Entity] Budget Detail Desc.Total
[432] Eagle County Dispatch Svc 10,529
[432] 2 Radio Replacements 2,400
Total 12,929
63999 Other Contract Services 144,080 61,000 6,000 10,100
[Entity] Budget Detail Desc.Total
[432] Carpet Cleaning 1,600
[432] Janitorial Services 8,500
Total 10,100
63000 Purchased and Contracte 157,474 70,459 15,459 23,029
64102 Dues, Licenses and Membe 2,024 3,155 3,155 2,500
[Entity] Budget Detail Desc.Note Total
[432] CASTA Coalition 2,000
[432] Professional License and Memberships 500
Total 2,500
64206 Cellular and Paging 1,022 840 840 1,272
[Entity] Budget Detail Desc.Note Total
[432] $53 x 12 mths x 2 Director & Supervisor 1,272
Total 1,272
64401 Fleet Maintenance Charges 188,292 129,433 201,965 208,023
[Entity] Budget Detail Desc.Note Total
[432] Annual Fleet Maintenance Charges 4 year average + 3%208,023
Total 208,023
432 Mobility Operations Town of Avon
Line Item Detail
Section IV, Page I-9
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
64402 Equipment Replacement C 48,828 48,828 51,295 44,088
[Entity] Budget Detail Desc.Total
[432] Annual Equipment Rental Charges 44,088
Total 44,088
64403 Washbay Charges 24,102 24,102 24,102 9,154
[Entity] Budget Detail Desc.Note Total
[432] Bushwash 9 busses x 52 x $17.61 8,239
[432] Carwash 3 vehicles x 52 x $5.87 915
Total 9,154
64902 Financial Support, Donation 226,049 206,813 206,813 0
64906 Insurance Deductibles 99 0 0 0
64000 Other Operating Costs 490,415 413,171 488,170 265,037
65201 Capital Lease Payments 60,220 60,220 60,220 0
65000 Debt Services 60,220 60,220 60,220 0
66402 Computers and Peripherals 1,180 0 0 0
66503 Buses and People Moving 415,415 0 0 1,000,000
[Entity] Budget Detail Desc.Total
[432] (2) Gillig -35-ft busses 1,000,000
Total 1,000,000
66000 Capital Outlay 416,595 0 0 1,000,000
60000T Total Expenditures & Ot 1,754,259 1,302,804 1,319,418 2,087,011
432 Mobility Operations Town of Avon
Line Item Detail
Section IV, Page I-10
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 39,629 44,976 44,976 46,925
61106 Paid out Leave 0 444 444 465
61121 PTS Wages 22,669 6,048 24,151 28,600
[Entity] Budget Detail Desc.Total
[436] 52 wks x 22 hr/wk x $25 28,600
Total 28,600
61122 PTS Bonuses 809 849 849 809
[Entity] Budget Detail Desc.Total
[436] 1 @ $809 809
Total 809
61151 Overtime Wages 141 302 302 1,040
[Entity] Budget Detail Desc.Total
[436] $20,800 x 5%1,040
Total 1,040
61301 FT Pension 4,414 4,996 4,996 5,213
61302 PTS Pension 881 227 906 1,073
61304 Employee Assistance Progr 24 24 24 24
61401 FICA/Medicare 912 763 1,025 1,129
61501 Group Health and Life Insur 17,762 28,732 28,732 28,137
61505 Long-term Disability Insuran 245 255 255 266
61507 Dental Insurance 1,282 2,242 2,242 2,419
61509 Worker's Compensation 1,216 2,521 3,487 3,820
61510 Unemployment Insurance 191 158 212 234
61000 Personnel Services 90,173 92,536 112,601 120,153
62208 Mechanical - HVAC 62 500 500 500
[Entity] Budget Detail Desc.Note Total
[436] Filters/Belts 500
Total 500
62899 Other Miscellaneous Operat 6,989 12,500 12,500 5,000
[Entity] Budget Detail Desc.Total
[436] Soap & Misc. Supplies 3,000
[436] Water Softener Supplies 1,000
[436] Hand Wash Cleaning Supplies 1,000
Total 5,000
62000 Commodities 7,050 13,000 13,000 5,500
63501 R&M - Buildings and Faciliti 1,951 5,000 5,000 5,000
[Entity] Budget Detail Desc.Total
[436] MTech Contract @ $12,950- 50/50 split 431 & 436 5,000
Total 5,000
436 Mobility Washbay Town of Avon
Line Item Detail
Section IV, Page I-11
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
63549 R&M - Other Specialized Eq 0 4,000 4,000 4,000
[Entity] Budget Detail Desc.Note Total
[436] Pump and Motor Repair 4,000
Total 4,000
63999 Other Contract Services 2,859 9,000 9,000 1,500
[Entity] Budget Detail Desc.Total
[436] Sludge Pit Cleaning - 2 @ $750 1,500
Total 1,500
63000 Purchased and Contracte 4,809 18,000 18,000 10,500
64201 Telephone & Long-distance 1,390 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[436] Modem 1,500
Total 1,500
64204 Water and Sanitation 9,618 9,500 9,500 9,500
[Entity] Budget Detail Desc.Total
[436] Water (3 yr. average)9,500
Total 9,500
64205 Trash Collection and Recycl 0 1,200 1,200 0
64402 Equipment Replacement C 22,237 22,237 21,939 21,939
[Entity] Budget Detail Desc.Total
[436] Annual Equipment Rental Charges 21,939
Total 21,939
64000 Other Operating Costs 33,245 34,437 34,139 32,939
60000T Total Expenditures & Ot 135,278 157,973 177,740 169,092
436 Mobility Washbay Town of Avon
Line Item Detail
Section IV, Page I-12
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 0 0 0 58,614
[Entity] Budget Detail Desc.Note Total
[437] Director 1/2 1
Total 1
61106 Paid out Leave 0 0 0 583
61301 FT Pension 0 0 0 6,512
61304 Employee Assistance Progr 0 0 0 12
61401 FICA/Medicare 0 0 0 858
61501 Group Health and Life Insur 0 0 0 14,210
61505 Long-term Disability Insuran 0 0 0 343
61507 Dental Insurance 0 0 0 1,210
61509 Worker's Compensation 0 0 0 2,864
61510 Unemployment Insurance 0 0 0 178
61000 Personnel Services 0 0 0 85,382
63999 Other Contract Services 0 0 0 45,000
[Entity] Budget Detail Desc.Total
[437] Zagster Bike Share 45,000
Total 45,000
63000 Purchased and Contracte 0 0 0 45,000
64902 Financial Support, Donation 0 0 0 243,338
[Entity] Budget Detail Desc.Total
[437] Gondola Operations Contribution 243,338
Total 243,338
64000 Other Operating Costs 0 0 0 243,338
60000T Total Expenditures & Ot 0 0 0 373,720
437 Mobility Programs Town of Avon
Line Item Detail
Section IV, Page I-13
THIS PAGE INTENTIONALLY LEFT BLANK
Original or Final
Prev. Amend.Revised Adopted
Actual Budget Budget Budget
2017 2018 2018 2019
Personnel Services 769,968$ 809,638$ 814,093$ 884,266$
Commodities 414,004 428,869 428,869 432,650
Contract Services 70,978 62,431 62,431 59,939
Other Operating Costs 140,722 120,894 146,321 148,008
Debt Service 258,637 259,016 259,016 259,935
Capital Outlay 8,300 13,125 13,125 16,475
Total 1,662,609$ 1,693,973$ 1,723,855$ 1,801,273$
Fleet Maintenance 1,662,609$ 1,693,973$ 1,723,855$ 1,801,273$
Total 1,662,609$ 1,693,973$ 1,723,855$ 1,801,273$
Fleet Director 1 1 1 1
Purchasing Coordinator 1 1 1 1
Fleet Maintenance Foreman 2 2 2 2
Mechanic I-II 3 3 3 3
Mechanics Helper 1 1 1 1
Total 8 8 8 8
BUDGET SUMMARY: FLEET MAINTENANCE DEPARTMENT
ADMINISTRATION OF THE DEPARTMENT
The Fleet Department is administered by the Fleet Director who spends approximately 90% on general department
administration, and the balance on mechanic training and hands-on support.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
The Fleet Maintenance Fund is an enterprise operation and is used to account for operations that are financed and
operated a manner similar to private business enterprises, where the costs of providing services to the Town's
departments, other governmental third party agencies, and up to 10% private clients, can be fully recovered
through user charges. Monies may also be provided to the Fleet Maintenance Fund from general taxes collected by
the Town of Avon, when appropriate, to ensure a positive net income on an annual basis. The Fleet Department is
the only division in the Fund and provides equipment, vehicle and rolling stock maintenance and repair services are
offered.
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
Section IV, Page J-1
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Performance
Metric(s)
Town of Avon Vehicles and Rolling Stock 30%275,102$ 540,382$ 70% Cost Recovery
Manage Town of Avon Fleet 5%45,850 90,064 Depart. Satisfaction
Complete Monthly Billing 5%45,850 90,064 Timeliness/Accuracy
Third Party Vehicles and Rolling Stock 60%550,204 1,080,764 70% Cost Recovery
3. Work with Finance and IT on new Asset and Fleet Software.
Manage Town of Avon Fleet: Procure fuel efficient and cost effective vehicles and equipment that meets the needs
of departments. Monitor use, manage and dispose of vehicles and equipment for greatest return of investment.
Procures parts and fuel for Town and user agencies.
Complete Monthly Billing: Generate invoices, spreadsheets and work orders for all fleet users using data
incorporated from a fleet management cost accounting system and fuel management program.
DEPARTMENT COST ALLOCATIONS
2. Reduced stocked parts by $37,000.
2019 STRATEGIC GOALS
1. Procure and operate a fleet of vehicles that minimizes environmental impact, enhances domestic energy,
and maximizes fuel efficiency and diversification.
2. Strengthen partnerships with local third party government agencies; solicit private clients.
3. Developed and implemented a Life Cycle Cost Analysis for vehicle and equipment.
Fleet Maintenance
ACCOMPLISHMENTS AND GOALS: FLEET MAINTENANCE
2018 MAJOR ACCOMPLISHMENTS
1. Developed standard operating procedures and, where applicable, standard shop rates.
PROGRAM ACTIVITIES AND OPERATIONS: FLEET MAINTENANCE
Town of Avon Vehicles and Rolling Stock: Town departments are charged a competitive “fully burdened” shop rate
for regular maintenance and repair. The Fleet Department targets a billable total cost recovery of 60% - 80% from
work through the year.
Third Party Vehicles/Rolling Stock and 10% Private Clients: Third party governmental agencies are charged a
competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a cost
recovery of 60% - 80% from total work through the year. The department is allowed to contract with private clients
up to 10% of revenues or shop hours.
Section IV, Page J-2
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
61101 Regular Full-time Salaries 495,046 506,142 507,921 568,582
61106 Paid out Leave 5,405 4,877 4,909 5,526
61151 Overtime Wages 9,983 5,100 5,100 8,114
[Entity] Budget Detail Desc.Total
[434] Overtime for 6 mechanics to cover sick days and
PTO
8,114
Total 8,114
61301 FT Pension 54,256 56,212 56,411 63,152
61304 Employee Assistance Progr 192 193 193 193
61401 FICA/Medicare 6,850 7,484 7,510 8,442
61501 Group Health and Life Insur 170,732 211,159 211,165 207,201
61505 Long-term Disability Insuran 2,752 2,893 2,903 3,259
61507 Dental Insurance 15,236 16,070 16,070 17,649
61509 Worker's Compensation 8,017 357 358 401
61510 Unemployment Insurance 1,501 1,548 1,554 1,747
61000 Personnel Services 769,969 812,033 814,093 884,266
62401 Gasoline 1,897 1,000 1,000 3,331
[Entity] Budget Detail Desc.Total
[434] For 3 Fleet trucks 3,331
Total 3,331
62404 Auto & Equip Parts - Stock 387,219 368,427 368,427 388,452
[Entity] Budget Detail Desc.Total
[434] Parts for TOA vehicles and Equipment 178,902
[434] Parts for 3rd Party vehicles and Equipment 209,550
Total 388,452
62801 Employee Recognition Exp 0 200 200 200
[Entity] Budget Detail Desc.Note Total
[434] Employee Recgonition (8 X $25)200
Total 200
62802 Food and Beverages 261 600 600 600
[Entity] Budget Detail Desc.Note Total
[434] Coffee for Fleet staff 435
[434] Food for Fleet staff meetings 165
Total 600
62805 Clothing and Uniforms 497 1,325 1,325 1,325
[Entity] Budget Detail Desc.Total
[434] Winter and Summer gloves 125
[434] Jackets and insulated coveralls for 8 employees 1,200
Total 1,325
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
Section IV, Page J-3
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
62807 Consumable Tools/Small E 8,468 9,500 9,500 9,500
[Entity] Budget Detail Desc.Note Total
[434] Hand and miscellaneous spceiality tools 7,000
[434] Replace broken or worn out tools 2,500
Total 9,500
62809 Medical Supplies and 1st Ai 171 0 0 0
62899 Other Miscellaneous Operat 14,932 26,800 26,800 27,800
[Entity] Budget Detail Desc.Note Total
[434] Shop supplies 17,000
[434] Repair related hardware 5,400
[434] chemicals 5,400
Total 27,800
62904 Software 0 19,575 19,575 0
62999 Office Supplies and Material 560 1,442 1,442 1,442
[Entity] Budget Detail Desc.Total
[434] Copier and Fax paper 1,030
[434] Misc office supplies 412
Total 1,442
62000 Commodities 414,004 428,869 428,869 432,650
63304 Computer Services and Su 3,967 2,700 2,700 2,826
[Entity] Budget Detail Desc.Total
[434] PubWorks Fleet 2,826
Total 2,826
63501 R&M - Buildings and Faciliti 6,078 6,798 6,798 3,220
[Entity] Budget Detail Desc.Note Total
[434] Misc. Building Repairs 720
[434] Roof Maintenance 2,500
Total 3,220
63504 R&M - Office Equipment an 482 200 200 200
[Entity] Budget Detail Desc.Total
[434] Copier Printing Charges 200
Total 200
63505 R&M - Vehicles 27,207 12,000 12,000 12,000
[Entity] Budget Detail Desc.Note Total
[434] Sublet Repairs 12,000
Total 12,000
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
Section IV, Page J-4
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
63506 R&M - Radios and Commu 0 2,500 2,500 500
[Entity] Budget Detail Desc.Note Total
[434] Fleet radio repairs 500
Total 500
63507 R&M - Machinery and Equip 7,150 10,000 10,000 10,000
[Entity] Budget Detail Desc.Note Total
[434] Sublet Repairs 10,000
Total 10,000
63549 R&M - Other Specialized Eq 313 5,000 5,000 5,000
[Entity] Budget Detail Desc.Note Total
[434] Misc. shop Equipment 5,000
Total 5,000
63551 Laundry and Cleaning Servi 8,171 6,600 6,600 10,620
[Entity] Budget Detail Desc.Total
[434] Uniform and shop towel service 10,620
Total 10,620
63599 Other Maintenance Service 7,478 9,400 9,400 7,500
[Entity] Budget Detail Desc.Note Total
[434] Tire Disposal fees 500
[434] Parts washer service 5,000
[434] Waste oil and Filter disposal 2,000
Total 7,500
63603 Rentals - Office Equipment 1,243 1,248 1,248 1,248
[Entity] Budget Detail Desc.Total
[434] Copier Lease ($103.56 x 12)1,248
Total 1,248
63999 Other Contract Services 8,891 5,985 5,985 6,825
[Entity] Budget Detail Desc.Total
[434] Welding gas tank lease 1,890
[434] International Diagnostics Software 366
[434] Allison Diagnostic Software 420
[434] Cummins Insite and Quick Serve subscriptions 1,313
[434] Alldata subscription 1,838
[434] Other Diagnostics subscrition updates 998
Total 6,825
63000 Purchased and Contracte 70,978 62,431 62,431 59,939
64101 Professional Development 3,577 5,450 5,450 5,950
[Entity] Budget Detail Desc.Note Total
[434] EVT certifications 900
[434] ASE certifications 1,000
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
Section IV, Page J-5
64102 Dues, Licenses and Membe 499 800 800 800
[Entity] Budget Detail Desc.Note Total
[434] NAFA 500
[434] APWA 150
[434] Colorado Emergency Vehicle Mechanics 150
Total 800
64202 Gas 9,899 11,000 11,000 9,900
[Entity] Budget Detail Desc.Total
[434] Fleet Building (3 yr. average)9,900
Total 9,900
64203 Electric 21,415 19,000 19,000 23,000
[Entity] Budget Detail Desc.Total
[434] Fleet Building (3 yr. average)23,000
Total 23,000
64204 Water and Sanitation 4,618 4,515 4,515 4,500
[Entity] Budget Detail Desc.Total
[434] Fleet Building 4,500
Total 4,500
64205 Trash Collection and Recycl 2,202 2,800 2,800 0
64206 Cellular and Paging 836 840 840 840
[Entity] Budget Detail Desc.Total
[434] $35 x 12 months x 2 840
Total 840
64301 Postage and Delivery 111 550 550 550
64401 Fleet Maintenance Charges 67,963 46,293 74,873 77,119
[Entity] Budget Detail Desc.Note Total
[434] Annual Fleet Maintenance Charges 4 year average + 3%77,119
Total 77,119
64402 Equipment Replacement C 4,960 4,960 1,807 1,807
[Entity] Budget Detail Desc.Total
[434] Annual Equipment Rental Charges 1,807
Total 1,807
64403 Washbay Charges 1,456 1,456 1,456 915
[Entity] Budget Detail Desc.Note Total
[434] Annual Washbay Charges - 4 vehicles 3 vehicles x 52 x $5.87 915
Total 915
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
Section IV, Page J-6
DESCRIPTION
2017
ACTUALS
2018
SUPL-1
2018
FINAL
2019
ADOPTED
64905 Insurance Premiums 23,187 23,230 23,230 22,627
[Entity] Budget Detail Desc.Total
[434] CIRSA Allocation - Shop Bldg (12.5%)22,627
Total 22,627
64000 Other Operating Costs 140,722 120,894 146,321 148,008
65101 Principal 140,000 140,000 140,000 150,000
[Entity] Budget Detail Desc.Total
[434] 2010 COPs 150,000
Total 150,000
65102 Interest 113,527 113,906 113,906 104,825
[Entity] Budget Detail Desc.Total
[434] 2010 COPs 104,825
Total 104,825
65201 Capital Lease Payments 5,110 5,110 5,110 5,110
65000 Debt Services 258,637 259,016 259,016 259,935
66402 Computers and Peripherals 6,004 1,900 1,900 0
66499 Other Machinery and Equip 2,297 11,225 11,225 16,475
[Entity] Budget Detail Desc.Total
[434] Toe Gauge a turn tables 2,300
[434] Cooling system PSI tool 400
[434] Stall Matts 600
[434] Hose cutting machine 750
[434] Brake flush machine 1,900
[434] Power steering flush machine 1,375
[434] Ac diag tool bus 1,750
[434] AC Machine for Bus 6,700
[434] 4" Grinder X 2 200
[434] Headlight Aiming Tool 500
Total 16,475
66000 Capital Outlay 8,300 13,125 13,125 16,475
60000T Total Expenditures & Ot 1,662,611 1,696,368 1,723,855 1,801,273
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
Section IV, Page J-7
THIS PAGE INTENTIONALLY LEFT BLANK
Personnel Schedule
Full-time Equivalent Employees
2015 2016 2017 2018 2019
Department/Position Actual Actual Actual Actual Adopted
General Government:
Town Manager / Acting Town Manager 1.00 1.00 1.00 1.00 1.00
Deputy Town Manager - - 1.00 1.00 1.00
Community Relations Officer 0.75 - - - -
Communications Manager - 1.00 1.00 1.00 1.00
Town Clerk / Municipal Court Administrator 1.00 1.00 1.00 1.00 1.00
Deputy Court Clerk / Deputy Town Clerk - 0.60 0.60 1.00 1.00
Records Administrator/Deputy Town Clerk/Deputy Court Clerk1.00 - - - -
Executive Assistant to the Town Manager 1.00 1.00 - - -
Total General Government 4.75 4.60 4.60 5.00 5.00
Finance & Information Technology Department
Finance Director/Assistant Town Manager 1.00 1.00 1.00 1.00 1.00
Finance Manager 1.00 1.00 1.00 1.00 1.00
Senior Accountant 1.00 1.00 1.00 2.00 2.00
Payroll Administrator 1.00 1.00 1.00 1.00 1.00
Accounting Assistant I-II 2.00 2.00 2.00 2.00 2.00
IT Manager 1.00 1.00 1.00 1.00 1.00
Help Desk Technician 1.00 1.00 1.00 1.00 1.00
Building Attendant 1.00 1.00 1.00 1.00 1.00
Total Finance 9.00 9.00 9.00 10.00 10.00
Human Resource Department
Human Resource Director 1.00 1.00 1.00 1.00 1.00
Human Resource Manager 1.00 1.00 1.00 1.00 1.00
Human Resource Generalist - - - - -
Human Resource Assistant 1.00 1.00 1.00 1.00 1.00
Total Human Resource Department 3.00 3.00 3.00 3.00 3.00
Community Development
Planning Director 1.00 1.00 1.00 1.00 1.00
Building Official 1.00 1.00 1.00 1.00 1.00
Planner I-II 1.00 1.00 1.00 1.00 1.00
Director of Special Events & Festivals 1.00 1.00 - - -
Manager of Special Events - - 1.00 1.00 1.00
Special Events Production Assistant 1.00 - 1.00 1.00 1.00
Total Community Development 5.00 4.00 5.00 5.00 5.00
Section V, Page 1
Personnel Schedule
Full-time Equivalent Employees
2015 2016 2017 2018 2019
Department/Position Actual Actual Actual Actual Adopted
Police Department
Police Chief 1.00 1.00 1.00 1.00 1.00
Deputy Police Chief 1.00 1.00 1.00 1.00 1.00
Sergeant 3.00 3.00 3.00 3.00 5.00
Senior Admin Services Officer 1.00
Administrative Services Officer 2.00 2.00 2.00 2.00 1.00
Administrative Assistant - 0.40 0.40 - -
Investigator/Detective 1.00 1.00 1.00 1.00 1.00
Police Officer 12.00 12.00 12.00 13.00 11.00
Total Police Department 20.00 20.40 20.40 21.00 21.00
Public Works Department
Public Works Director 1.00 1.00 1.00 1.00 1.00
Public Works Superintendent 1.00 1.00 1.00 1.00 1.00
Public Works Supervisor 2.00 1.00 1.00 1.00 2.00
Public Works Operator I - II 10.00 12.00 11.00 10.00 10.00
Public Works Operator II / Master Gardener - - 1.00 1.00 1.00
Public Works & Mobility Operator - - 1.00 1.00 -
Total Public Works Department 14.00 15.00 16.00 15.00 15.00
Engineering Department
Town Engineer 1.00 1.00 1.00 1.00 1.00
Project Engineer - 1.00 1.00 1.00 1.00
Engineer I-III 1.00 - - - -
Sub-total - Engineering 2.00 2.00 2.00 2.00 2.00
Building & Facilities
Facilities Superintendent - - 1.00 1.00 1.00
Town Electrician 1.00 1.00 1.00 1.00 1.00
Lead Building Technician - - 1.00 1.00 1.00
Building Technician I - II 3.00 3.00 2.00 2.00 2.00
Sub-total - Buildings & Facilities 4.00 4.00 5.00 5.00 5.00
Total Engineering Department 6.00 6.00 7.00 7.00 7.00
Mobility
Mobility Director 1.00 1.00 1.00 1.00 1.00
Mobility Superintendent - - - - -
Mobility Operations Supervisor 1.00 1.00 1.00 1.00 1.00
Section V, Page 2
Personnel Schedule
Full-time Equivalent Employees
2015 2016 2017 2018 2019
Department/Position Actual Actual Actual Actual Adopted
Mobility Operator 2.00 3.00 3.00 5.00 5.00
Mobility Wash Bay Operator 1.00 1.00 1.00 1.00 1.00
Public Works & Mobility Operator 1.00 - - - -
Total Mobility 6.00 6.00 6.00 8.00 8.00
Fleet Maintenance
Fleet Director 1.00 1.00 1.00 1.00 1.00
Fleet Mechanic Foreman 1.00 2.00 2.00 2.00 2.00
Accounting Assistant I-II 1.00 - - - -
Mechanic I-II 4.00 3.00 3.00 3.00 3.00
Fleet Purchasing Coordinator - 1.00 1.00 1.00 1.00
Mechanic Helper 1.00 1.00 1.00 1.00 1.00
Total Fleet Maintenance 8.00 8.00 8.00 8.00 8.00
Recreation Department
Recreation Director 1.00 1.00 1.00 1.00 1.00
Recreation Superintendent - Aquatics 1.00
Swim Program Supervisor - - 1.00 1.00 1.00
Recreation Specialist 1.00
Recreation Services Supervisor 1.00 1.00
Recreation Coordinator - Guest Services 1.00 1.00 1.00 - -
Recreation Programs Supervisor 1.00 1.00
Recreation Program Coordinator 1.00 1.00 1.00 - -
Aquatics Supervisor 1.00 1.00 1.00 1.00 -
Senior Lifeguard 3.00 3.00 3.00 3.00 2.00
Guest Services Attendant III 2.00 2.00 2.00 2.00 2.00
Total Recreation 9.00 9.00 10.00 10.00 10.00
Total Full-time Employees 84.75 85.00 89.00 92.00 92.00
Section V, Page 3
Minimum Maximum
Community Development
Director, Planning 96,028 139,801
Building Official 76,664 114,027
Planner II 57,065 82,258
Planner I 50,633 72,777
Engineering
Town Engineer 94,531 141,115
Project Engineer 71,412 103,689
Facilities Superintendent 60,326 86,349
Town Electrician 55,742 79,737
Lead Building Technician 54,218 78,039
Building Technician II 43,914 63,724
Building Technician I 41,623 59,741
Finance & IT
Assistant Town Manager - Finance Director 110,521 165,624
Finance Manager 84,037 124,670
Senior Accountant - Budget 58,810 85,891
Senior Accountant - Tax 58,810 85,891
Payroll Administrator 56,016 81,514
Accounting Assistant II 42,735 58,573
Information Technology Administrator 85,457 125,544
Help Desk Technician 56,173 81,710
Fleet Maintenance
Director, Fleet 88,342 132,065
Fleet Maintenance Foreman 59,869 86,409
Fleet Mechanic II 47,936 67,683
Fleet Purchasing Coordinator 47,549 68,230
Fleet Mechanic I 45,898 64,357
Fleet Mechanic's Helper 39,460 56,294
General Government
Deputy Town Manager 95,106 137,902
Communications Manager 54,548 77,504
Special Events Manager 70,707 91,767
Special Events Production Assistant 44,485 63,001
Town Clerk/Court Administrator 61,248 80,787
Deputy Town Clerk/Deputy Court Clerk 41,363 57,220
2019 Full-Time Ranges
Section V, Page 4
Minimum Maximum
Human Resources
Director, Human Resources & Risk and Safety 103,436 154,118
Human Resources & Risk and Safety Manager 83,054 119,753
Human Resources & Risk and Safety Generalist 48,813 70,136
Mobility
Director, Mobility 93,308 133,662
Transit Operations Supervisor 59,511 86,301
Transit Operator 40,829 56,549
Transit Wash Bay Operator 40,829 56,549
Police
Police Chief 99,600 145,229
Deputy Chief of Police 90,383 134,712
Police Sergeant 70,893 99,210
Police Detective 61,195 86,675
Police Officer 55,958 79,028
Senior Administrative Services Officer 56,016 81,514
Administrative Services Officer 50,423 71,473
Public Works
Director, Public Works 94,920 137,889
Public Works Superintendent 66,770 97,419
Public Works Supervisor - Parks 52,796 75,323
Public Works Supervisor - Roads & Bridges 53,689 76,351
Public Works Operator II 46,413 65,314
Public Works Operator - Master Gardener 46,413 65,314
Public Works Operator I 42,322 58,799
Recreation
Director , Recreation 101,480 140,438
Recreation Superintendent - Aquatics 63,056 82,023
Swim Program Supervisor 54,831 71,324
Recreation Specialist 44,692 58,302
Recreation Coordinator - Aquatics 41,120 51,201
Recreation Services Supervisor 54,831 71,324
Recreation Coordinator - Guest Services 41,120 51,201
Recreation Programs Supervisor 54,831 73,491
Building Attendant 40,423 50,725
Section V, Page 5
Minimum Maximum
Community Development
Planning & Permit Technician 20.75 29.55
General Government
Administrative Assistant 16.83 23.45
Human Resources
Human Resources, Safety & Risk Assistant 21.83 30.65
Police
Acting Police Sergeant (Additional $3.60 / hr)3.60
Click-It or Ticket 55.00
Community Response Officer 20.00
Eagle River Youth Coalition 60.00
Extra Duty Police Officer (High Visibility, Leaf, CDOT)57.00
Field Training Officer (Additional $3.60 / hr)3.60
Police Sergeant - Part-Time Intermittent 37.00
Public Works
Maintenance Worker I 12.48 16.04
Maintenance Worker II 16.53 22.41
Public Works Operator I 20.22 26.42
Recreation
Aquatics
Instructor (Private Swim, Swim Coach)75%
Lifeguard I 15.00 17.67
Lifeguard II 18.46 22.27
Master Swim Coach 17.69 21.85
Swim Coach 15.00 17.67
Swim Instructor 15.00 17.67
Guest Services
Guest Services Attendant I 15.00 17.67
Guest Services Attendant II 18.29 22.06
Fitness
Fitness Instructor 26.26 26.26
Instructor (Boot Camp, Dance, Martial Arts, Men's Fitness)75%
Personal Trainer 75%
Recreation Programs
Camp Aide 11.10 12.36
Instructor (Program, Tennis)75%
Program Instructor I 15.00 17.67
Program Instructor II 17.69 21.33
Sports Program Referee 19.13 24.02
Transportation
Maintenance Worker/Bus Washer - PT 16.96 20.69
Transit Operator - PT 20.96 24.41
2019 Part-Time Hourly Ranges
Section V, Page 6
Year Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest
2019 295,000.00$ 207,625.00$ 425,000.00$ 175,472.00$ 230,000.00$ 89,082.00$ 275,000.00$ 170,825.00$ 170,998.02$ 77,084.60$
2020 310,000.00 197,300.00 440,000.00 160,512.00 235,000.00 82,113.00 285,000.00 162,575.00 176,062.80 72,019.82
2021 320,000.00 186,450.00 455,000.00 145,024.00 245,000.00 74,992.50 290,000.00 156,875.00 181,277.59 66,805.03
2022 335,000.00 170,450.00 470,000.00 129,008.00 250,000.00 67,569.00 295,000.00 151,075.00 186,646.83 61,435.79
2023 355,000.00 153,700.00 485,000.00 112,464.00 260,000.00 59,994.00 300,000.00 145,175.00 192,175.11 55,907.51
2024 370,000.00 135,950.00 505,000.00 95,392.00 265,000.00 52,116.00 305,000.00 136,175.00 197,867.12 50,215.50
2025 385,000.00 117,450.00 525,000.00 77,616.00 275,000.00 44,086.50 320,000.00 127,025.00 203,727.73 44,354.89
2026 405,000.00 100,125.00 540,000.00 59,136.00 280,000.00 35,754.00 325,000.00 120,625.00 209,761.93 38,320.69
2027 425,000.00 81,900.00 560,000.00 40,128.00 290,000.00 27,270.00 330,000.00 114,125.00 215,974.84 32,107.78
2028 445,000.00 62,775.00 580,000.00 20,416.00 300,000.00 18,483.00 345,000.00 100,925.00 222,371.78 25,710.84
2029 465,000.00 42,750.00 - - 310,000.00 9,393.00 355,000.00 87,125.00 228,958.19 19,124.43
2030 485,000.00 21,825.00 - - - - 370,000.00 72,925.00 235,739.68 12,342.94
2031 - - - - - - 385,000.00 58,125.00 242,721.93 5,360.69
2032 - - - - - - 395,000.00 48,018.76 - -
2033 - - - - - - 405,000.00 37,650.00 - -
2034 - - - - - - 420,000.00 25,500.00 - -
2035 - - - - - - 430,000.00 12,900.00 - -
Total 4,595,000.00$ 1,478,300.00$ 4,985,000.00$ 1,015,168.00$ 2,940,000.00$ 560,853.00$ 5,830,000.00$ 1,727,643.76$ 2,664,283.55$ 560,790.51$
Funding:
Interest Dates:
Date of Issue:
Interest Rate:
Amount of Issue:
Urban Renewal Fund Tax Increment
Revenues
June 1 and December 1
December 1, 2031
2.90%
$3,000,000
Real Estate Transfer Taxes, General
Revenues of the Town
June 1 and December 1
December 1, 2035
2.00% - 4.00%
$6,300,000
Series 2010
Certificates of Participation
Series 2013
Tax Increment Revenue Bonds
Series 2014B
Certificates of Participation
Series 2016
Certificates of Participation
Series 2017
Tax Increment Revenue Bonds
Urban Renewal Fund Tax Increment
Revenues
Real Estate Transfer Taxes, General
Revenues of the Town
June 1 and December 1
Real Estate Transfer Taxes, Fleet
Maintenance Revenues
June 1 and December 1 June 1 and December 1
$6,680,000 $6,825,000 $3,800,000
November 1, 2010 December 1, 2013 December 1, 2029
3.03%3.52%2.00% - 3.25%
TOWN OF AVON
Self-Supported Bonded Debt
Section V, Page 7
2018 2019
General Bonded Debt Outstanding
General Obligation Bonds - -
Actual Taxable Property Value 2,104,646,220$ 2,708,966,750$
Net Assessed Value 204,903,930 208,910,930
Percentage of General Bonded Debt
Outstanding to Actual Taxable Property
Value - -
Town of Avon Population 6,500 6,500
Per Capita - -
Legal Debt Limit 51,225,983$ 52,227,733$
Total Debt Applicable to Limit - -
Legal Debt Margin 51,225,983$ 52,227,733$
Total Debt Applicable to the Limit
as a Percentage of Legal Debt Limit 0.00%0.00%
TOWN OF AVON
Legal Debt Margin
Section V, Page 8
Town of Avon
Chart of Accounts
Object Codes
Sub
Account
Code
Personnel Services
Salaries and Wages
61101 Regular Full-time Salaries
61102 Regular Part-time Salaries
61105 STD Wages
61106 Paid out Leave
61111 FT Bonuses
61121 PTS Wages
61122 Seasonal Bonuses
61151 Overtime Wages
61152 Off-duty Wages
61153 On Call
61154 Standby
61155 Shift Differential Pay
61156 Extra Duty Pay
61159 Other Wages
Other Compensation
61201 Automobile Allowance
61202 Ski Pass
61203 Housing Allowance
61204 Moving Expenses
61205 Uniform and Cleaning Allowance
61206 Tool Allowance
61207 Telephone Allowance
Employee Benefits
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
Taxes
61401 FICA/Medicare
Insurance
61501 Group Health and Life Insurance
61502 PTS Group Health Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
Commodities
Public Safety Operating Supplies
Police
62101 Police Operating and Field Supplies
62102 Firearms and Weapons Supplies
62103 National Night Out and Other Community Events
62143 Hazmat Equipment & Materials
Account Title/Line Item Description
Section V, Page 9
Town of Avon
Chart of Accounts
Object Codes
Sub
Account
Code Account Title/Line Item Description
Public Works Operating Supplies
62201 Street Repair and Maintenance Materials and Supplies
62202 Sand and Gravel
62203 Street Sign Materials and Supplies
62204 Construction, Maintenance and Permanent Materials
62205 Plumbing Supplies
62206 Landscaping and Plant Materials
62207 Electrical Supplies
62208 Mechanical - HVAC
62209 Mechanical - Other
Recreation and Cultural Supplies and Materials
62301 General Program Supplies
62302 Special Event Materials & Supplies
62303 Concessions
62304 Merchandise for Resale
62305 Chemicals
Motor Pool/Automotive
62401 Gasoline
62402 Diesel
62403 Oil and Lubricants
62404 Auto & Equip Parts - Stock
62405 Auto & Equip Parts - Non Stock
62406 Automotive and Equipment Maintenance Supplies
62407 Tires, Tubes and Patches
Other Operating Supplies
62801 Employee Recognition Expenditures
62802 Food and Beverages
62803 Janitorial, Custodial and Cleaning Supplies
62804 Training Supplies
62805 Clothing and Uniforms
62806 Safety Materials and Supplies
62807 Consumable Tools/Small Equipment
62808 Promotional, Informational and Marketing Materials
62809 Medical Supplies and 1st Aid
62810 Lab Supplies
62811 Communications Supplies
62899 Other Miscellaneous Operating Supplies
Office Supplies and Materials
62901 Duplicating Supplies
62902 Audio/Visual Supplies
62903 Data Processing Supplies
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
Section V, Page 10
Town of Avon
Chart of Accounts
Object Codes
Sub
Account
Code Account Title/Line Item Description
Purchased and Contracted Services
Professional Services
63101 Legal Services
63102 Audit and Accounting Services
63103 Training Facilitators
63104 Engineering Services
63199 Other Professional Services
Official/Administrative Services
63201 Election Judges and Support Services
63202 Juror and Witness Fees
63203 Printing and Reproduction Services
63204 Temporary Employment Services
63205 Background Checks
Technical Services
63301 Medical Services and Examinations
63302 Laboratory Services
63303 Photography Services
63304 Computer Services and Support
63305 Audio/Visual Services
63306 Security Services
Construction and Pre-Construction Services
63401 Feasibility/Conceptual Design
63402 Preliminary Design
63403 Final Design/Contract Documents
63404 Construction Administration
63405 Construction
63406 Utility Construction Costs
Repairs and Maintenance
63501 R&M - Buildings and Facilities
63502 R&M - Streets
63503 R&M - Parks and Athletic Facilities
63504 R&M - Office Equipment and Computers
63505 R&M - Vehicles
63506 R&M - Radios and Communications Equipment
63507 R&M - Machinery and Equipment
63549 R&M - Other Specialized Equipment
63551 Laundry and Cleaning Services
63552 Janitorial and Custodial Services
63599 Other Maintenance Services
Section V, Page 11
Town of Avon
Chart of Accounts
Object Codes
Sub
Account
Code Account Title/Line Item Description
Rentals and Leases
63601 Rentals - Building and Office Space
63602 Rentals - Telephone Equipment
63603 Rentals - Office Equipment
63604 Rentals - Radios and Communications Equipment
63605 Rentals - Construction Equipment
63606 Rentals - Crowd & Traffic Control Equipment
63607 Rentals - Portable Facilities
63608 Rentals - Machinery and Equipment
63609 Rentals - Vehicles
63699 Other Miscellaneous Rentals
Other Purchased and Contracted Services
63998 Admission Fees Expenses
63999 Other Purchased and Contracted Services
Other Operating Costs
Employee Development and Training
64101 Professional Development
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement and Travel Expense
64104 Meeting Expenses
64105 Training
Utilities
64201 Telephone & Long-distance
64202 Gas
64203 Electric
64204 Water and Sanitation
64205 Trash Collection and Recycling
64206 Cellular and Paging
64207 Cable Television
Administrative Fees and Charges
64301 Postage and Delivery
64302 Recording Fees
64303 Treasurer Fees
64304 Bond Paying Agent Fees
64305 Election and Registration Costs
64306 Permit and Licensing Fees
64307 Bank Service Charges and Credit Card Fees
64308 Sales Tax
64309 VAA RSF Collection Fees
64399 Other Administrative Fees
Interfund Service Charges
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64404 Charter Charges
Down Payment Assistance
64501 Down Payment Assistance
Section V, Page 12
Town of Avon
Chart of Accounts
Object Codes
Sub
Account
Code Account Title/Line Item Description
Other Miscellaneous Operating Costs
64901 Advertising and Legal Notices
64902 Financial Support, Donations, and Contributions
64903 Economic Development Costs
64904 Operating Fees, Assessments, and Charges
64905 Insurance Premiums
64906 Insurance Deductibles
64907 Paid Claims
64996 Bad Debt Expense
64997 Amortization Expense
64998 Depreciation Expense
64999 Other Miscellaneous Operating Costs
Debt Service
Bonded Indebtedness
65101 Principal
65102 Interest
65103 Fiscal Agent Fees
65104 Bond Issuance Costs
65105 Payment to Refund Bond Escrow Agent
65106 Letter of Credit Fees
65107 Remarketing Fees
Capital Leases
65201 Capital Lease Payments
65202 Interest
Capital Outlay
Land
66101 Land Acquisition
66102 Land Improvements
Buildings and Facilities
66201 Building Acquisition
66202 Building Improvements
Improvements Other Than Buildings
66301 Improvements Other Than Buildings
Machinery and Equipment
66401 Office Equipment
66402 Computers and Peripherals
66403 Audio/Visual Equipment
66404 Furniture and Fixtures
66405 Radios and Communications Equipment
66406 Public Safety Equipment
66407 Athletic and Recreational Equipment
66499 Other Machinery and Equipment
Vehicles and Rolling Stock
66501 Automobiles and Light Duty Trucks
66502 Heavy Trucks and Moving Equipment
66503 Buses and People Moving Vehicles
66599 Other Transportation Equipment
Section V, Page 13
Town of Avon
Chart of Accounts
Object Codes
Sub
Account
Code Account Title/Line Item Description
Water Systems
66601 Mountain Star Tap Fee Reimbursement
66602 Brookside Tap Fee Reimbursement
66603 Village at Avon Tap Fee Reimbursement
66701 Water Rights and Augmentation
66702 Water Lines
66703 Irrigation Ditches
66704 Heat Distribution Systems
66705 Don't Use Streets & Roads
66706 Don't Use Bike Paths
Infrastructure
66801 Storm Drainage
66802 Streets & Roads
66803 Bridges
66804 Bike Paths
66805 Public Parking
66806 Parks
66807 Landscaping
66808 Street & Path Lighting
66901 Construction in Progress
Developer Rebates
67101 Developer Rebates
67201 Developer Capital Contributions
67301 RETT Rebates
Contingency
68101 Contingency
Other Uses
69101 Operating Transfers-Out
69102 Contributions Out
69105 Bond Escrow Agent Expense
Section V, Page 14
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code
51000 Taxes
Property Taxes
51101 Property Tax - Current
51102 Property Tax - Delinquent
51103 Current and Delinquent Interest
51104 Property Tax - Abatement
51201 Specific Ownership Taxes
Sales Taxes
51301 General Sales Tax
51302 Utility Tax
51303 Accommodations Tax
51304 Penalties and Interest
51305 Sales Tax Audit Assessments
51306 Payments in Lieu of Sales Tax
51307 VAA Retail Add-on Sales Fee
51308 Cigarette Excise Tax
51309 Tobacco Add-on Sales Tax
Other Taxes
51401 Real Estate Transfer Tax
51402 Franchise Fees
52000 Licenses and Permits
Business Licenses
52101 Liquor Licenses
52102 Business Licenses
52103 Contractor's Licenses
52104 Tobacco/Cigarette Licenses
Permits
52201 Building Permits
52202 Electrical Permits
52203 Plumbing Permits
52204 Mechanical Permits
52205 Road Cut Permits
52206 Other Permits
52207 Mobile Vendor Cart Permits
52208 Exterior Energy Offset Fund
52209 School Site In-lieu-of Payment
53000 Intergovernmental
Federal Grants
53101 COPS Grant
53102 OEC Grant
53103 Federal Drug Forfeiture
53104 FTA Bus Grant #0037
53105 School Resource Officer Grant
53106 Click It or Ticket Grant
53107 Bullet Proof Vest Grant
53150 FTA SGR Grant - Transit Facility Grant #0090
53151 FTA Facility Design Grant #0084
53152 FTA/CDOT ARRA Grant
53153 FHWA/CDOT US Hwy 6 Avon Rd to Post Blvd Trail
53199 Other Federal Grants
Account Title/Line Item Description
Section V, Page 15
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
State Grants
53201 CDOT
53202 GOCO Grant
53204 LEAF Grant
53205 CDOT Faster Grant
53206 High Visability Enforcement Grant
53207 I-70 POST Grant
53299 Other State Grants
State/County Shared Revenues
53301 Conservation Trust
53302 Motor Vehicle Registration Fees
53303 Highway Users Tax
53304 Cigarette Tax
53305 Eagle County Sales Tax
53306 Eagle County Road and Bridge
53307 DWI/DUI
53308 State Severance Tax
Local Government/Other Agency
53401 Local Intergovernmental Participation
53402 Eagle County Grants
53403 Asphalt Overlay Contributions - TCMD
53404 Short Term Loan Repayment - ERFPD
53900 Other Grants
54000 Charges for Services
General Government
54101 Sales of Maps and Publications
54102 Photocopying Charges
54103 License Hearing Fees
54104 Other Fees and Charges
54105 CC & Paper Filing Fees
Community Development
54201 Plan Check Fees
54202 Subdivision Review Fees
54203 Design Review Fees
54204 Animal Control Fees
54205 Abatement Services
54206 Impact Fee Administrative Charge
Public Safety
54301 Police Reports
54302 Off-duty Police Employment
54303 Fingerprinting Fees
54304 V.I.N. Inspection Fees
54305 False Alarm Fees
54306 National Night Out
54307 Kids, Cops, Hoops
54399 Miscellaneous Police Dept Fees (DUI Reimbursements, etc.)
Section V, Page 16
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Public Works and Utilities
54401 Water Usage Charges
54402 Tap Fees - General
54403 Tap Fees - Brookside
54404 Tap Fees - Mountain Star
54405 Tap Fees - Village at Avon
54451 Mall Maintenance Charges
54452 Sherwood Maintenance Charges
54453 Village at Avon Municipal Service Charges
54454 Sale of Signs
Mobility
54501 Beaver Creek
54502 Charter
54503 Regional Transit Authority
54504 Other Bus Revenues
54505 Vail Resorts
54506 Village at Avon
54507 Wash Bay Services - External
Employee Housing
54551 Rental Revenues - Employees
54552 Rental Subsidies
54553 Employee Housing Maintenance
54554 Employee Housing Damages
54555 Rental Revenue - Non-employee
54556 Rental Late Fees & Other Charges
Culture and Recreation
Avon Recreation Center
54601 ARC Admissions
54602 ARC Program Fees
54603 ARC Facility Rentals
54604 Sales of Merchandise
54605 Babysitting
54606 Other Services
54607 Fitness Program Revenue
54608 Locker Rental
54609 Gift Certificates
54610 Swim Team Revenue
General Recreation
54651 Adult Program Fees
54652 Cabin Equipment Rentals
54653 Rentals - Athletic Fields and Facilities
54654 Cabin Concessions
54655 Youth Program Revenue
Section V, Page 17
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Special Events
54670 Ticket Sales
54671 Revenues from Vendor Sales
54676 Sponsorships
54677 Advertising Sales
54678 Event Fees
54679 Special Event Admission Fees
Internal Service Charges - 3rd Party
54801 Beaver Creek Fleet Maintenance Charge
54802 Eagle County Fleet Maintenance Charge
54803 Vail Resorts Fleet Maintenance Charge
54804 Eagle River Fire Protection District
54805 Eagle County Ambulance District Fleet Maintenance Charge
54806 External Fleet Maintenance Charges
Internal Service Charges - Departmental
54901 Fleet Maintenance O&M Services
54902 Wash Bay Services
54903 Sales of Fuel
54904 Equipment Rentals
55000 Fines and Forfeitures
55101 Court Fines - Traffic
55102 Court Fines - Criminal
55103 Court Fines - Parking
55104 Court Fines - General
55105 Court Costs
55106 Jury Fees
55107 Bond Forfeiture
55108 Traumatic Brain Injury Surcharge (Food Fines)
55109 Miscellaneous Court Revenues
55110 Police Training Surcharge
55120 Police Forfeiture Revenue
56000 Special Assessments
56101 Special Assessments - Principal
56201 Special Assessments - Interest
57000 Investment Earnings
57101 Interest Earnings
57102 Net Increase (Decrease) in Fair Value
58000 Other Revenues
Miscellaneous Fees
58101 Recreational Amenity Fees
58102 Utility Capital Facility Fees
58103 Recreational Impact Fees
58104 Fireplace Fees
58105 Mall Maintenance Fees
58106 Community Enhancement Fee
58107 Penalties
58108 Finance Charges
58109 Bond Issuance Fee
58110 Disposable Paper Bag Fee
Section V, Page 18
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Other Nonclassified Revenues
58201 Lease of Town-Owned Property
58202 Cash Over/Short
58203 Vending Machine Revenues
58204 Returned Check Fees
58205 Insurance Claim Reimbursement
58206 Telephone Receipts
58207 Miscellaneous Refunds
58208 Contributions and Donations
58209 Contributed Infrastructure and Improvements
58210 Avon Metro District Indirect Cost Reimbursement
58211 Development Reimbursements
58212 Staff Labor Charges
58213 Project Cost Reimbursement
58214 Asphalt Overlay Contributions - Developer
Sale of Electricity
58995 Bus Advertising Revenue
58996 Miscellaneous Reimbursement
58997 Gain/Loss on Disposal of Fixed Assets
58998 Petty Cash Check Reimbursement
58999 Miscellaneous Nonclassified Revenues
59000 Other Sources
59101 Sales of Fixed Assets
59201 Operating Transfers In
General Long-term Debt Proceeds
59301 General Obligation Bond Proceeds
59302 Revenue Bond Proceeds
59303 Capital Lease Proceeds
59304 Certificates of Participation Proceeds
59305 Refunding Bond Proceeds
59306 Loan Proceeds
Capital Contributions
59401 Contributions In
Clearing Accounts
59998 AR Fuel Clearing Account
59999 AR Clearing Account
Section V, Page 19
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub-Project
Type Category Category Code
CIP Capital Improvement Projects
10000 Facilities
11000 General Government Facilities
11001 Municipal Building Improvements
11002 Sherwood Meadows
11003 Information Center/I-70
11004 Information Kiosks - Town Center
11005 Municipal Government Space Needs Analysis
11006 Council Chambers Audio/Video Upgrade
11007 Municipal Building Roof
11008 Municipal Building Expansion (Modular Addition)
11009 Town Hall Control System
11010 IT Server Room A/C
11011 Town Hall Acquisition - 2014
11012 Town Hall Tenant Finish
11013 Mountain Vista Office Building Purchase
11014 Town Hall Tenant Finish Design
11015 Town Hall Floor Expansion Feasibility Study
11016 Town Hall Sustainability/LEED Designation
11017 Fiber PSF to NTH
11018 NTH Solar Panels
12000 Public Safety Facilities
12001 Fire Station Expansion/Remodel
12002 Joint Public Safety Facility Project - Short-Term Loan to Fire District
12003 Joint Public Safety Facility Project - Design
12004 Joint Public Safety Facility Project - Construction
12005 Joint Public Safety Facility Project - Fiber ATF to PSF
13000 Public Works Facilities
13001 Swift Gulch Facility
13002 Pump House and Picnic Shelter
13003 Park Equipment Storage
13004 Transportation Facility - Non Grant Eligible Expenses
13005 Lot 5, Village at Avon-PW Improvements
13006 Preliminary Design - Transit/PW Facility
13007 Final Design/Engineering Svc (Grant #84)
13008 Final Design/Engineering Svc (Grant #90)
13009 Transit Facility Construction (Grant #90)
13010 Transit Facility Construction (FASTER Grant)
13011 Transit Facility Construction (ARRA Grant)
13012 Cinder De-Icer Storage
13013 Large Vehicle Storage
14000 Transportation and Fleet Facilities
14001 Transportation Center - Benchmark Rd (Fed Grant)
14002 Bus Storage Facility - SG
14003 Bus Stop Improvements
14004 Fuel Depot Replacement
Project Title/Line Item Description
Section V, Page 20
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
14005 Fuel Spill Cleanup
14006 Avon Station/Lot 61 Encroachment
14007 Mezzanine Office Furniture
14008 Fleet Maintenance Wash Bay Lift Replacement
14009 UNUSED
14010 Fleet Maintenance EPDM Roof Replacement
14011 Transit Bus Shelters
14012 Transit Bus Stop - Traer Creek Plaza
14013 Transit Bus Stop - Eaglebend/US Hwy 6
14014 Fleet Maintenance Building Improvements
14015 ARTF Doors
14016 ARTF Solar Panels
15000 Cultural and Recreational Facilities
15001 Recreation Center Improvements
15002 Temporary Storage / Office Space
15003 Design - Phase II Expansion
15004 Recreation Center CMU Block Deterioration Investigation
15005 Recreation Center Vapor Barrier Repair
15006 Recreation Center CMU Block Deterioration Mitigation
15007 Recreation Center Roof Repair
15008 Recreation Center EPDM Replacement
15009 Recreation Center Locker Room Remodel
15010 Recreation Center Remodel - Yoga Studio and Weight Room
15011 Nottingham Park Stage - Design
15012 Nottingham Park Stage - Construction
15013 Recreation Center Exterior Renovation
15014 Recreation Center - Remodel - Phase 2
15015 Recreation Center - Bouldering Wall
15016 Recreation Center - Slide Refurbishment
15017 Recreation Center - Fitness Floor
15018 Nottingham Park Pavilion - Retractable Door
15019 Nottingham Pavilion - Deck Railing
15020 Recreation Ctr Weight Rm Expansion
19000 Other Facilities
19001 Municipal Parking Facilities
19002 Avon Elementary Parking Lot Repairs
19003 Hahnewald Barn
19004 Recycling Center, Lot 5
19005 2120 Saddle Ridge Loop (fire station) Improve
20000 Land and Land Improvements
21000 Parks
21001 Pocket Parks
21002 Garton Property
21003 Land Trade Contribution
21004 Tract J Bridge Removal
21005 Wildridge Park Improvements and Playground
Section V, Page 21
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
21006 Wildridge Pocket Park - Block 3
21007 I-70 Entrance Sign Removal
21008 Wildridge Parks Program
21009 Forest Service Land Acquisition
21010 Nottingham Park Trails/Signs
21011 Nottingham Park Stage 2010
21012 Nottingham Park Promenade
21013 Nottingham Park Fishing Pier
21014 Nottingham Park Capital Improvements
21015 Nottingham Park Capital Improvements 2013 Program
21016 Nottingham Park Zone C Improvements - Playground
21017 Nottingham Park Restroom Remodel
21018 Nottingham Park Athletic Field Drainage Improvements
21019 UNUSED
21020 Pumphouse Pump Replacement
21021 Fishing Pier Repairs - 2015
21022 Eagle River Whitewater Park Repairs
21023 Eaglebend Affordable Housing Landscaping Project
21024 Nottingham Park Light Upgrade
21025 Nottingham Park Northside Port-a-Potty Sheds
21026 Nottingham Rd Debris Flow Study and Improvements
21027 O'Neil Spur Park Improvements Design
21028 East Stormwater Quality Vault
21050 2010 Whitewater Park Repairs
21051 Outside Fitness Court
21052 Beach Bathroom Vaults
21053 Resurface Pickleball Courts
21054 Wildland Fire Mitigation
21055 Power Line Undergrounding
Section V, Page 22
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
30000 Roads and Streets
31000 Streetscape
31001 Streetscape Planning
31002 W. Beaver Creek Blvd.
31003 Wildridge Entry Sign
31004 Nottingham Rd. Imp., I-70 to Buck Creek
31005 Nottingham Rd. Imp., Buck Creek to end
31006 Eaglebend Drive
31007 Eaglebend Entry Sign
31008 Nottingham Rd. Imp., I-70 to Buck Creek (2004)
31009 Nottingham Rd. Imp., Buck Creek to Metcalf
31010 Lighting Study and Conversion
31011 I-70 Noise Reduction Study
31012 I-70 Noise Reduction Design
31013 I-70 Noise Reduction
31014 Avon Road Streetscape Update
31015 2014 Mall Improvements
31016 W Beaver Creek Blvd. Streetscape Improvements (Lake St/Avon Rd)
31017 E Beaver Creek Blvd. Streetscape Improvements (Avon Rd/Beaver Creek Pl)
31018 Post Blvd. Landscaping Improvements
31019 Post Blvd. Electrical Assessment and Street Lights
31020 Avon Rd Street Lights
31021 Avon Rd Monument Sign
31022 Avon Rd/I-70 Overpass Pedestrian Improvements
31023 Metcalf Road - Retaining Wall Stabilization
31024 Roundabout #4 TCW Art Element
31025 2015 Avon Rd Landscaping
31026 Mall Improvements - Phase 2
31027 Post Blvd Light Pole Replacement
31028 Post Blvd. Irrigation Wet Well
31029 Wayfinding Signage
31030 Mall Activation Elements
31031 Avon Rd/I-70 Overpass Aesthetics Improvements
32000 Street Improvements
32002 W. Beaver Creek Railroad Crossing
32003 Chapel Square Reimbursement
32004 E. Beaver Creek Blvd. Improvements
32005 Buffalo Ridge Commitments
32006 Swift Gulch Road Relocation
32007 Town Center West/Mall Implementation
32008 E. Beaver Creek Blvd. Improvements
32009 Railroad Crossings to Confluence
32010 Lake Street Re-alignment Design
32011 W. Beaver Creek Blvd. At-grade RR Crossing Improvements
32012 F/S Wildridge Access & Drainage Improvements
32013 Stonebridge Deck Repair and Overlay
Section V, Page 23
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
32014 Avon Road Upper Bridge Façade
32015 US Hwy 6 Shoulder Widening Contribution
32016 Buck Creek Road Bridge Approach Slab Repair
32017 Metcalf Road Bike Climbing Lane - Phase 2 and Overlay
32018 Post Blvd. Settlement Repair
32019 Wildwood Rd Repair
32020 2016 Safety Improvements - WBCB
32021 WBCB Railroad Crossing Improvements
32022 Eaglebend Dr and Nottingham Rd Repaving
32023 Nottingham Rd Pedestrian Crossings
32024 2017 Safety Improvements - WBCB
32025 E. Benchmark Rd/Beaver Creek Place
32026 Retaining Wall Repairs - Nottingham & Swift Gulch Road
32027 East Beaver Creek Blvd Repair
32028 Yoder Avenue Asphalt Overlay
32029 Benchmark Rd On-Street Parking
32030 Planning - W. Main Street / 351 Benchmark
33000 Annual Street Maintenance
33002 2002 Paving
33003 2003 Paving
33004 2004 Paving
33005 2005 Paving
33006 2006 Paving
33007 2007 Paving
33008 2008 Paving
33009 2009 Paving
33010 2010 Paving
33011 2011 Paving
33012 2012 Paving
33013 2013 Paving
33014 2014 Paving
33015 2015 Paving
33018 2018 Paving/Road Improvements
33101 2017 Microsurface/Slurry Seal
33102 2018 Microsurface/Slurry Seal
33103 2019 Road Improvements (Eaglebend)
33219 2019 Guardrail Repair
34000 Multi-Modal/Alternative Mobility
34001 Sidewalks
34002 Access and Circulation Network Analysis
34003 Pedestrian Crosswalk Improvements
34004 Eagle River Bikepath
34005 Eagle River Bikepath - Beaver Creek Blvd to Confluence
34006 Nottingham Road / I-70 Bike Path
34007 2006 Wildridge Traffic Calming & Pedestrian Circulation
Section V, Page 24
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
34008 2007 Wildridge Loop Pedestrian Improvements
34009 Swift Gulch Road Bikepath Extension to Village
34010 Swift Gulch Road Bikepath
34011 Wildridge Emergency Access
34012 W. Avon Trails and Access Enhancement
34013 Recreation Trails Masterplan
34014 Metcalf Road Bike Lane Phase 1 & 2
34015 Eagle Valley Trails Phase 3 (Non CDOT Expenditures)
34016 US Hwy 6 Trail Project Undergrounding
34017 Eagle Valley Trails Phase 1: GOCO Grant - Eagle River Pedestrian/Bike Brdge
34018 Beaver Creek Overlook Trail Improvements
34019 West Avon Preserve Trail Improvements
34020 West Avon Access Improvements
34021 Eagle Valley Trails Phase 3 (CDOT funded )
34022 UNUSED
34023 Eagle Valley Trails Phase 2 (ECO Funded)
34024 Beaver Creek Blvd Bike Lanes
34025 West Beaver Creek Pedestrian Crossing
34026 Trails Master Plan
34027 Soft and Hard Surface Trail Improvements
34030 2017 Trail Improvements
34032 West BC Blvd Slurry Seal - Lake St to US 6 (URA)
34033 East and West B/C Blvd. Street Rebuild
34034 Nottingham Road Resurface
34035 Metcalf Rd. FS-779 Trailhead Deisgn and Improvements
34036 UNASSIGN - not needed until 2020 Nottingham Park Path Replacement - 1,000 ft
34037 Riverfront Trail Connector
35000 Roundabouts
35001 Landscaping
35002 Roundabout No. 4 Conversion
35003 Roundabout #4 TCW Feature
36000 Public Art
36001 Public Art Work
40000 Utilities
41000 Snowmelt
41001 Waste Heat Recovery System
41002 Waste Heat Recovery System Design
41003 Waste Heat Recovery System Construction
41004 Heat Recovery Study
41005 Heat Recovery Mall Expansion Design
41006 Heat Recovery Mall Expansion Construction
50000 Recreation
51000 Fields and Courts
51001 Nottingham Park Basketball Court
51002 Eagle River Enhancement Project
51003 Eagle River Recreation Access Expansion
Section V, Page 25
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
60000 Stormwater and Drainage
61000 Stormwater and Drainage
61001 Buck Creek / I-70 to Eagle River
61002 Metcalf Rd. Drainage / I-70 to Eagle River
61003 Metcalf Rd. Drainage / I-70 to Nottingham Rd.
61004 Nottingham-Puder Ditch Restoration
61005 W. Beaver Creek Blvd. / I-70 to Railroad
61006 Metcalf Road Drainage
61007 Drainage Master Plan
61008 Nottingham Puder Ditch Emergency Repairs
61009 Nottingham Lake Spillway Replacement
61010 Nottingham Lake Liner Study/Replacement
65000 Development Services
65001 Village at Avon, Filing 1
65002 Village at Avon, Filing 2
65003 McGrady Acres
65004 Buffalo Ridge Block Grant
70000 Strategic Planning
71000 Development Analysis and Review
71001 Stolport/Village at Avon
71002 Downtown Master Plan
71003 Lot C
71004 Confluence/Westin Riverfront Resort
71005 The Gates
71006 Sheraton Mountain Vista
71007 East Avon Redevelopment Master Plan
71008 Cottonwood
71009 Folsom Property
71010 Orion Development
71011 Vail Resorts Annexation
71012 Buck Creek PUD
71013 Wyndam
71050 Economic Development
79000 Planning and Consulting
79001 General Planning and Consulting
79002 Comprehensive Plan
79004 2004 General Planning and Consulting
79005 2005 General Planning and Consulting
79006 2006 General Planning and Consulting
79007 2007 General Planning and Consulting
79008 2008 General Planning and Consulting
79009 2009 General Planning and Consulting
79010 2010 General Planning and Consulting
79011 2011 General Planning and Consulting
79012 2012 General Planning and Consulting
79013 2013 General Planning and Consulting
Section V, Page 26
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
79101 Nottingham Park Master Plan
79102 Pedestrian Circulation Plan
79103 Retail Analysis
79104 Housing Needs Assessment Project
79105 Public Works Master Plan
79106 Comprehensive Transportation Plan
79107 Unified Land Use Code Revision
79108 Feasibility Study - Town Center West Lot B & C
79109 Town Facilities Planning Study
79110 Recreation Center Expansion: Exhibits and Displays
79111 Town Hall Space Needs Analysis
79112 Tract G Feasibility Study
79113 Tract G Core/Parking Plan
80000 Communications and Technology
81001 800MHz Radio System
81002 Media Improvement Project
81003 Records Management
81004 VOIP Telephone System
81005 Paperless Packets
81006 UHF Radio System and Repeater
81007 Enterprise-wide Security Camera System Uprade
81008 Digital Ticketing
81009 CityVision Budgeting and BPM Software
81010 Timekeeping Software and Peripheral Devices
81011 Broadband/Wifi
90000 Other
91000 Other
91001 Fireplace Conversions
91010 Abatement Lot 41 Block 4 WR
91011 RETT Rebate
92000 Developer Rebates
92001 Sheraton Mountain Vista
92002 Westin Riverfront Resort
92003 Westin Riverfron Resort Res-Int
93000 Historic Preservation
93005 Historic Preservation
93006 Historic Analysis Study
93007 Historic Preservation
93008 2008 Historic Preservation
93009 2009 Historic Preservation
93010 2010 Historic Preservation
93011 2011 Historic Preservation
93012 2016 Historical Preservation
Section V, Page 27
Section V, Page 28
Section V, Page 29
2019 Proposed
Buffet
Fleet Maintenance Enterprise Fund
Beginning Fund Balance $ 55,808
Revenues and Other Sources 1,764,791
Expenditures and Other Uses 1,801,273
Ending Fund Balance $ 19,326
Equipment Replacement Internal Service Fund
Beginning Fund Balance $ 3,332,770
Revenues and Other Sources 746,437
Expenditures and Other Uses 843,822
Ending Fund Balance 3,235,385
Section 2. That the budget, as submitted, amended, and hereinabove summarized
by fund, hereby is approved and adopted as the budget of the Town of Avon for the year
stated above.
Section 3. That the budget hereby approved and adopted shall be signed by the
Mayor and made part of the public record of the Town.
ADOPTED this 11th day of December 2018.
AVON TOWN COUNCIL
icBy:
Je 'e Fancher, Mayor
Res. No. 18- 23
December 11, 2018
Page 3 of 2
Attest:
Debbie Hoppe, T
OR1j 0
Section V, Page 30
TOWN OF AVON, COLORADO
RESOLUTION NO. 18-24
SERIES OF 2018
A RESOLUTION TO ACCEPT THE PROPOSED TOWN OF AVON
LONG-RANGE CAPITAL PROGRAM AND SIMULTANEOUSLY ADOPT THE
YEAR 2019 CAPITAL PROJECTS FUND BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR
THE CAPITAL PROJECTS FUND AND ADOPTING A BUDGET FOR THE
CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY 2019 AND
ENDING ON THE LAST DAY OF DECEMBER 2019
WHEREAS, the Town Council of the Town of Avon has appointed the Acting
Town Manager to prepare and submit a long-range capital program to said governing
body for its consideration; and
WHEREAS, the Town Council of the Town of Avon has appointed the Acting
Town Manager to prepare and submit a proposed Capital Projects Fund budget to said
governing body for its consideration; and
WHEREAS, upon due and proper notice, published and posted in accordance
with the law, said proposed budget was open for inspection by the public at a designated
place. A public hearing was held on December 11, 2018, and interested taxpayers were
given the opportunity to file or register any comment to said proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like
increases were added to the revenues so that the Capital Projects Fund budget remains in
balance, as required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF AVON, COLORADO:
Section 1. That long-range capital program as submitted to the Town Council is
hereby accepted as an official Town document and planning tool, and that the information
contained therein may be revised or extended each year with regard to capital
improvements.
Section 2. That estimated revenues and expenditures for the Capital Projects Fund
are as follows for 2019:
Res. No. 18-24
December 11, 2018
Page 1 of 2
Section V, Page 31
Capital Projects Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
2019 Proposed
Budget
5,614,158
3,388,750
4,495,697
4,507.211
Section 3. That the budget, as submitted, and hereinabove summarized by fund,
hereby is approved and adopted as the Capital Projects Fund budget of the Town of Avon
for the year stated above.
Section 4. That the Capital Projects Fund budget hereby approved and adopted
shall be signed by the Mayor and made part of the public record of the Town.
ADOPTED this 11th day of December 2018.
AVON TOWN COUNCIL
By:
Je e Fancher, Mayor
Res. No. 18-24
December 11, 2018
Page 2 of 2
Attest:
Debbie Hoppe, Town
Section V, Page 32
TOWN OF AVON
RESOLUTION 18-25
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR
2018, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF
AVON, COLORADO, FOR THE 2019 BUDGET YEAR
WHEREAS, the Town Council of the Town of Avon has adopted the annual budget in
accordance with the Local Government Budget Law and Town Charter on December 11, 2018;
and
WHEREAS, the amount of money necessary to balance the budget for general operating
purposes from property tax revenue is $1,871,006; and
WHEREAS, the 2018 net total assessed valuation for the Town of Avon, as certified by
the County Assessor is $208,910,930.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That for the purpose of meeting all general operating expenses of the Town of
Avon during the 2019 budget year there is levied a tax of 8.956 mills upon each dollar of the net
total assessed valuation of all taxable property within the Town of Avon for the year 2018.
Section 2. That the Mayor is hereby authorized and directed to certify to the County
Commissioners of Eagle County, Colorado, the mill levies for the Town of Avon as hereinabove
determined and set.
ADOPTED this 111h day of December 2018.
AVON TOWN COUNCIL
pN 0F A
1
Attest: I'lr : S E A L
r Trru, prput TOIA, loc
Section V, Page 33
County Tax Entity Code DOLA LGID/SID
CERTIFICATION OF TAX LEVIES for NON -SCHOOL Governments
TO: County Commissioners) of Eagle Coun
On behalf of the
the
Town of Avon
Town Council
taxing entity)
A
governing body)
of the Town of Avon
local government)C
Colorado.
Hereby officially certifies the following mills
to be levied against the taxing entity's GROSS $ 230,386,270
assessed valuation of: (GROSSD assessed valuation, Line 2 of the Certification of Valuation Form DLG 57E)
Note: If the assessor certified a NET assessed valuation
AV) different than the GROSS AV due to a Tax
Increment Financing (TIF) Area' the tax levies must be $ 208,910,930
calculated using the NET AV. The taxing entity's total (NETG assessed valuation, Line 4 of the Certification of Valuation Form DLG 57)
property tax revenue will be derived from the mill levy
multiplied against the NET assessed valuation of:
Submitted: 12/0412018 for budget/fiscal year 2019
not later than Dec. 15) (mm/dd/yyyy) (yyyy)
PURPOSE (see end notes for definitions and examples) LEVY' REVENUE'
1. General Operating Expenses''
2. <Minus> Temporary General Property Tax
Credit/ Temporary Mill Levy Rate Reduction'
SUBTOTAL FOR GENERAL OPERATING:
3. General Obligation Bonds and Interest'
4. Contractual Obligations'
5. Capital ExpendituresL
6. Refunds/Abatements"'
7. Other" (specify):
8.956 mills 1,871,006
mills
8.956 mills 1,871,006
mills
mills
mills
mills
mills
mills
TOTAL:[ Sum of General Operating 1
L Subtotal and Lines 3 to 7 J 8.956 mills $ 1,871,006
Contact person: Daytime
print)/Scott C. ht, Asst. Town Manager phone: ( 970 ) 748-4055
Signed: ^ Title: Mayor
Include one copy of this tax entity's completed form when filing the local government's budget by January 31st, per 29-1-113 C.R.S., with the
Division of Local Government (DLG), Room 521, 1313 Sherman Street, Denver, CO 80203. Questions? Call DLG at (303) 866-2156.
If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate form
for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution.
Z Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of
Form DLG57 on the County Assessor's tnal certification of valuation).
Form DLG 70 (rev 7/08) Page 1 of 4
Section V, Page 34
CERTIFICATION OF TAX LEVIES, continued
THIS SECTION APPLIES TO TITLE 32, ARTICLE 1 SPECIAL DISTRICTS THAT LEVY TAXES
FOR PAYMENT OF GENERAL OBLIGATION DEBT (32-1-1603 C.R.S.). Taxing entities that are
Special Districts or Subdistricts of Special Districts must certify separate mill levies and revenues to the
Board of County Commissioners, one each for the funding requirements of each debt (32-1-1603, C.R.S.)
Use additional pages as necessary. The Special District's or Subdistrict's total levies for general obligation
bonds and total levies for contractual obligations should be recorded on Page 1, Lines 3 and 4 respectively.
CERTIFY A SEPARATE MILL LEVY FOR EACH BOND OR CONTRACT:
BONDS:
1. Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Maturity Date:
Levy:
Revenue:
2. Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Maturity Date:
Levy:
Revenue:
CONTRACTSK:
3. Purpose of Contract:
Title:
Date:
Principal Amount:
Maturity Date:
Levy:
Revenue:
4. Purpose of Contract:
Title:
Date:
Principal Amount:
Maturity Date:
Levy:
Revenue:
Use multiple copies of this page as necessary to separately report all bond and contractual obligations per 32-1-1603, C.R.S.
Form DLG 70 (rev 7/08) Page 2 of 4
Section V, Page 35
Notes:
Taxing Entity—A jurisdiction authorized by law to impose ad valorem property taxes on taxable property
located within its territorial limits (please see notes B, C, and H below). For purposes of the DLG 70 only, a
taxing entity is also a geographic area formerly located within a taxing entity's boundaries for which the county
assessor certifies a valuation for assessment and which is responsible for payment of its share until retirement of
financial obligations incurred by the taxing entity when the area was part of the taxing entity. For example: an
area of excluded property formerly within a special district with outstanding general obligation debt at the time of
the exclusion or the area located within the former boundaries of a dissolved district whose outstanding general
obligation debt service is administered by another local government'.
s Governing Body—The board of county commissioners, the city council, the board of trustees, the board of
directors, or the board of any other entity that is responsible for the certification of the taxing entity's mill levy.
For example: the board of county commissioners is the governing board ex officio of a county public
improvement district (PID); the board of a water and sanitation district constitutes ex officio the board of directors
of the water subdistrict.
c Local Government - For purposes of this line on Page 1 of the DLG 70, the local government is the political
subdivision under whose authority and within whose boundaries the taxing entity was created. The local
government is authorized to levy property taxes on behalf of the taxing entity. For example, for the purposes of
this form:
1. a municipality is both the local government and the taxing entity when levying its own levy for its entire
jurisdiction;
2. a city is the local government when levying a tax on behalf of a business improvement district (BID)
taxing entity which it created and whose city council is the BID board;
3. a fire district is the local government if it created a subdistrict, the taxing entity, on whose behalf the fire
district levies property taxes.
4. a town is the local government when it provides the service for a dissolved water district and the town
board serves as the board of a dissolved water district, the taxing entity, for the purpose of certifying a
levy for the annual debt service on outstanding obligations.
GROSS Assessed Value - There will be a difference between gross assessed valuation and net assessed
valuation reported by the county assessor only if there is a "tax increment financing" entity (see below), such as a
downtown development authority or an urban renewal authority, within the boundaries of the taxing entity. The
board of county commissioners certifies each taxing entity's total mills upon the taxing entity's Gross Assessed
Value found on Line 2 of Form DLG 57.
Certification of Valuation by County Assessor, Form DLG 57 - The county assessor(s) uses this form (or one
similar) to provide valuation for assessment information to a taxing entity. The county assessor must provide this
certification no later than August 25th each year and may amend it, one time, prior to December 10"
F TIF Area—A downtown development authority (DDA) or urban renewal authority (URA), may form plan
areas that use "tax increment financing" to derive revenue from increases in assessed valuation (gross minus net,
Form DLG 57 Line 3) attributed to the activities/improvements within the plan area. The DDA or URA receives
the differential revenue of each overlapping taxing entity's mill levy applied against the taxing entity's gross
assessed value after subtracting the taxing entity's revenues derived from its mill levy applied against the net
assessed value.
G NET Assessed Value—The total taxable assessed valuation from which the taxing entity will derive revenues
for its uses. It is found on Line 4 of Form DLG 57.
a General Operating Expenses (DLG 70 Page 1 Line 1)—The levy and accompanying revenue reported on
Line 1 is for general operations and includes, in aggregate, all levies for and revenues raised by a taxing entity for
purposes not lawfully exempted and detailed in Lines 3 through 7 on Page 1 of the DLG 70. For example: a fire
pension levy is included in general operating expenses, unless the pension is voter -approved, if voter -approved,
use Line 7 (Other).
Form DLG 70 (rev 7/08) Page 3 of
Section V, Page 36
Temporary Tax Credit for Operations (DLG 70 Page 1 Line 2)—The Temporary General Property Tax
Credit/ Temporary Mill Levy Rate Reduction of 39-1-111.5, C.R.S. may be applied to the taxing entity's levy for
general operations to effect refunds. Temporary Tax Credits (TTCs) are not necessary for other types of levies
non -general operations) certified on this form because these levies are adjusted from year to year as specified by
the provisions of any contract or schedule of payments established for the payment of any obligation incurred by
the taxing entity per 29-1-301(1.7), C.R.S., or they are certified as authorized at election per 29-1-302(2)(b),
C.R.S.
General Obligation Bonds and Interest (DLG 70 Page 1 Line 3)—Enter on this line the total levy required to
pay the annual debt service of all general obligation bonds. Per 29-1-301(1.7) C.R.S., the amount of revenue
levied for this purpose cannot be greater than the amount of revenue required for such purpose as specified by the
provisions of any contract or schedule of payments. Title 32, Article 1 Special districts and subdistricts must
complete Page 2 of the DLG 70.
x Contractual Obligation (DLG 70 Page 1 Line 4)—If repayment of a contractual obligation with property tax
has been approved at election and it is not a general obligation bond (shown on Line 3), the mill levy is entered on
this line. Per 29-1-301(1.7) C.R.S., the amount of revenue levied for this purpose cannot be greater than the
amount of revenue required for such purpose as specified by the provisions of any contract or schedule of
payments.
L Capital Expenditures (DLG 70 Page 1 Line 5)—These revenues are not subject to the statutory property tax
revenue limit if they are approved by counties and municipalities through public hearings pursuant to 29-1-
301(1.2) C.R.S. and for special districts through approval from the Division of Local Government pursuant to 29-
1-302(1.5) C.R.S. or for any taxing entity if approved at election. Only levies approved by these methods should
be entered on Line 5.
Refunds/Abatements (DLG 70 Page 1 Line 6)—The county assessor reports on the Certification of Valuation
DLG 57 Line 11) the amount of revenue from property tax that the local government did not receive in the prior
year because taxpayers were given refunds for taxes they had paid or they were given abatements for taxes
originally charged to them due to errors made in their property valuation. The local government was due the tax
revenue and would have collected it through an adjusted mill levy if the valuation errors had not occurred. Since
the government was due the revenue, it may levy, in the subsequent year, a mill to collect the refund/abatement
revenue. An abatement/refund mill levy may generate revenues up to, but not exceeding, the refund/abatement
amount from Form DLG 57 Line 11.
Please Note: If the taxing entity is in more than one county, as with all levies, the abatement levy must be
uniform throughout the entity's boundaries and certified the same to each county. To calculate the
abatement/refund levy for a taxing entity that is located in more than one county, first total the
abatement/refund amounts reported by each county assessor, then divide by the taxing entity's total net
assessed value, then multiply by 1,000 and round down to the nearest three decimals to prevent levying
for more revenue than was abated/refunded. This results in an abatement/refund mill levy that will be
uniformly certified to all of the counties in which the taxing entity is located even though the
abatement/refund did not occur in all the counties.
N Other (DLG 70 Page 1 Line 7)—Report other levies and revenue not subject to 29-1-301 C.R.S. that were not
reported above. For example: a levy for the purposes of television relay or translator facilities as specified in
sections 29-7-101, 29-7-102, and 29-7-105 and 32-1-1005 (1) (a), C.R.S.; a voter -approved fire pension levy; a
levy for special purposes such as developmental disabilities, open space, etc.
Form DLG 70 (rev 7/08) Page 4 of 4
Section V, Page 37
TOWN OF AVON
RESOLUTION NO. 18-26
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
TOWN OF AVON GENERAL IMPROVEMENT DISTRICT NO. 1 FOR THE
YEAR 2018, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
TOWN OF AVON, COLORADO, FOR THE 2019 BUDGET YEAR
WHEREAS, on August 28, 2007, the Town Council of the Town of Avon passed
on second reading Ordinance No. 07-07 declaring the Town of Avon General
Improvement District No. 1 (District) organized and submitted to the electors of the
District the question of imposing an ad valorem tax to pay the annual expenses of the
District; and
WHEREAS, on November 6, 2007, an election was held under the requirements
and procedures of the Uniform Election Code, the Mail Ballot Election Act, and TABOR,
and a majority of the votes cast on the question were in favor of incurring such levy as
provided in such question; and
WHEREAS, the Town Council is authorized to act as the ex -officio Board of
Directors of the District and is authorized to proceed with the necessary action to levy the
ad valorem taxes so authorized; and
WHEREAS, the authority to levy ad valorem taxes as conferred by the results of
the election, is deemed and considered a continuing authority to levy the ad valorem taxes
so authorized; and
WHEREAS, the Town Council of the Town of Avon has adopted the annual
budget in accordance with the Local Government Budget Law and Town Charter on
December 11, 2018; and
WHEREAS, the estimated cost of providing transportation and recreation
services to and within the District is $41,597; and
WHEREAS, the 2018 net total assessed valuation for the property included in the
District as certified by the County Assessor is $2,970,170.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF AVON, COLORADO:
Section 1. That for the purpose of providing transportation and recreation services
to and within the District during the 2019 budget year there is levied a tax of 14.005 mills
upon each dollar of the net total assessed valuation of all taxable property within the
District for the year 2018.
Section V, Page 38
Section 2. That the Mayor is hereby authorized and directed to certify to the
County Commissioners of Eagle County, Colorado, the mill levies for the Town of Avon
Local Improvement District No. I as hereinabove determined and set.
ADOPTED this 111h day of December 2018.
AVON TOWN COUNCIL
By:
Je ie Fancher, Mayor
Attest:
pj,r2»dc.Tovras, bcp Town c
Section V, Page 39
County Tax Entity Code DOLA LGID/SID
CERTIFICATION OF TAX LEVIES for NON -SCHOOL Governments
TO: County Commissioners' of Eagle County , Colorado.
On behalf of the Town of Avon General Improvement District No -I ,
taxing entity)A
the Town Council
governing body)—
of the Town of Avon
local government)C
Hereby officially certifies the following mills
to be levied against the taxing entity's GROSS $ 2,970,170
assessed valuation of: (GROSSO assessed valuation, Line 2 of the Certification of Valuation Form DLG 57E)
Note: If the assessor certified a NET assessed valuation
AV) different than the GROSS AV due to a Tax
Increment Financing (TIF) Area' the tax levies must be
calculated using the NET AV. The taxing entity's total
property tax revenue will be derived from the mill levy
multiplied against the NET assessed valuation of:
Submitted: 12/04/2018
not later than Dec. 15) (mm/dd/yyyy)
NETC assessed valuation, Line 4 of the Certification of Valuation Form DLG 57)
for budget/fiscal year 2019
YYYy)
PURPOSE (see end notes for definitions and examples)
LEVYZ REVENUE' -
1. General Operating Expenses" 14.005 mills $ 41,597
2. <Minus> Temporary General Property Tax Credit/
Temporary Mill Levy Rate Reduction' < > mills $ < >
SUBTOTAL FOR GENERAL OPERATING:
3. General Obligation Bonds and Interest'
4. Contractual Obligations"
5. Capital ExpendituresL
6. Refunds/Abatements"
7. Other" (specify):
14.005 mills $ 41,597
mills $
mills $
mills $
mills $
mills $
mills $
SumofGeneral OperatingTOTAL: • [ Subtotal and Lines 3 to 7 , 14.005 mills
Contact person: Daytime
print) Scott right, Asst. Town Manager phone: (970) 748-4055
Signed:U_QQL-- Title: Mayor
Include one copy of this tax entity's completed form when filing the local government's budget by January 31st, per 29-1-113 C.R.S., with the
Division of Local Government (DLG), Room 521, 1313 Sherman Street, Denver, CO 80203. Questions? Call DLG at (303) 866-2156.
If the taxing entity's boundaries include more than one county, you must certify the levies to each county. Use a separate form
for each county and certify the same levies uniformly to each county per Article X, Section 3 of the Colorado Constitution.
1 Levies must be rounded to three decimal places and revenue must be calculated from the total NET assessed valuation (Line 4 of
Form DLG57 on the County Assessor's jtnal certification of valuation).
Form DLG 70 (rev 7/08) Page 1 of 4
Section V, Page 40
Notes:
Taxing Entity—A jurisdiction authorized by law to impose ad valorem property taxes on taxable property
located within its territorial limits (please see notes B, C, and H below). For purposes of the DLG 70 only, a
taxing entity is also a geographic area formerly located within a taxing entity's boundaries for which the county
assessor certifies a valuation for assessment and which is responsible for payment of its share until retirement of
financial obligations incurred by the taxing entity when the area was part of the taxing entity. For example: an
area of excluded property formerly within a special district with outstanding general obligation debt at the time of
the exclusion or the area located within the former boundaries of a dissolved district whose outstanding general
obligation debt service is administered by another local governmentc.
s Governing Body—The board of county commissioners, the city council, the board of trustees, the board of
directors, or the board of any other entity that is responsible for the certification of the taxing entity's mill levy.
For example: the board of county commissioners is the governing board ex officio of a county public
improvement district (PID); the board of a water and sanitation district constitutes ex officio the board of directors
of the water subdistrict.
c Local Government - For purposes of this line on Page lof the DLG 70, the local government is the political
subdivision under whose authority and within whose boundaries the taxing entity was created. The local
government is authorized to levy property taxes on behalf of the taxing entity. For example, for the purposes of
this form:
1. a municipality is both the local government and the taxing entity when levying its own levy for its entire
jurisdiction;
2. a city is the local government when levying a tax on behalf of a business improvement district (BID)
taxing entity which it created and whose city council is the BID board;
3. a fire district is the local government if it created a subdistrict, the taxing entity, on whose behalf the fire
district levies property taxes.
4. a town is the local government when it provides the service for a dissolved water district and the town
board serves as the board of a dissolved water district, the taxing entity, for the purpose of certifying a
levy for the annual debt service on outstanding obligations.
GROSS Assessed Value - There will be a difference between gross assessed valuation and net assessed
valuation reported by the county assessor only if there is a "tax increment financing" entity (see below), such as a
downtown development authority or an urban renewal authority, within the boundaries of the taxing entity. The
board of county commissioners certifies each taxing entity's total mills upon the taxing entity's Gross Assessed
Value found on Line 2 of Form DLG 57.
E Certification of Valuation by County Assessor, Form DLG 57 - The county assessor(s) uses this form (or one
similar) to provide valuation for assessment information to a taxing entity. The county assessor must provide this
certification no later than August 25`h each year and may amend it, one time, prior to December 10`h.
F TIF Area—A downtown development authority (DDA) or urban renewal authority (URA), may form plan
areas that use "tax increment financing" to derive revenue from increases in assessed valuation (gross minus net,
Form DLG 57 Line 3) attributed to the activities/improvements within the plan area. The DDA or URA receives
the differential revenue of each overlapping taxing entity's mill levy applied against the taxing entity's gross
assessed value after subtracting the taxing entity's revenues derived from its mill levy applied against the net
assessed value.
G NET Assessed Value—The total taxable assessed valuation from which the taxing entity will derive revenues
for its uses. It is found on Line 4 of Form DLG 57.
n General Operating Expenses (DLG 70 Page 1 Line 1)—The levy and accompanying revenue reported on
Line 1 is for general operations and includes, in aggregate, all levies for and revenues raised by a taxing entity for
purposes not lawfully exempted and detailed in Lines 3 through 7 on Page 1 of the DLG 70. For example: a fire
pension levy is included in general operating expenses, unless the pension is voter -approved, if voter -approved,
use Line 7 (Other).
Form DLG 70 (rev 7/08) Page 3 of 4
Section V, Page 41
CERTIFICATION OF TAX LEVIES, continued
THIS SECTION APPLIES TO TITLE 32, ARTICLE 1 SPECIAL DISTRICTS THAT LEVY TAXES
FOR PAYMENT OF GENERAL OBLIGATION DEBT (32-1-1603 C.R.S.). Taxing entities that are
Special Districts or Subdistricts of Special Districts must certify separate mill levies and revenues to the
Board of County Commissioners, one each for the funding requirements of each debt (32-1-1603, C.R.S.)
Use additional pages as necessary. The Special District's or Subdistrict's total levies for general obligation
bonds and total levies for contractual obligations should be recorded on Page 1, Lines 3 and 4 respectively.
CERTIFY A SEPARATE MILL LEVY FOR EACH BOND OR CONTRACT:
BONDS':
1. Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Maturity Date:
Levy:
Revenue:
2. Purpose of Issue:
Series:
Date of Issue:
Coupon Rate:
Maturity Date:
Levy:
Revenue:
CONTRACTSK:
3. Purpose of Contract:
Title:
Date:
Principal Amount:
Maturity Date:
Levy:
Revenue:
4. Purpose of Contract:
Title:
Date:
Principal Amount:
Maturity Date:
Levy:
Revenue:
Use multiple copies of this page as necessary to separately report all bond and contractual obligations per 32-1-1603, C.R.S.
Form DLG 70 (rev 7/08) Page 2 of 4
Section V, Page 42