2018 Final Adopted Budget
2018 ANNUAL BUDGET
Prepared by:
Department of Finance
Scott C. Wright, CPA, CPFO, Assistant Town Manager
TOWN OF AVON, COLORADO
2018 ANNUAL BUDGET
Town Council
Jennie Fancher, Mayor
Sarah Smith Hymes, Mayor Pro Tem
Megan Burch
Matt Gennett
Amy Phillips
Scott Prince
Jake Wolf
Leadership Team
Virginia Egger, Town Manager
Scott Wright, Asst. Town Manager / Finance Director
Preston Neill, Deputy Town Manager
John Curutchet, Recreation Director
Greg Daly, Police Chief
Justin Hildreth, Town Engineer
Rego Omerigic, Fleet Director
Gary Padilla, Public Works Director
Matt Pielsticker, Planning Director
Lance Richards, Human Resources Director
Eva Wilson, Transportation Director
Cover Photo: West Avon Preserve, by Graham Sutton
Town of Avon
2018 Annual Budget
Table of Contents
I. Introduction and Budget Structure Page
Budget Message 1-5
Organizational Chart 6
Profile of the Town 7-9
2017-2018 Strategic Plan 10-21
Fund Descriptions and Basis of Budgeting 22-23
Financial and Budgetary Policies 24-28
II. Financial Overview and Fund Summaries
Consolidated Financial Schedules and Graphs:
Financial Overview - Total All Funds 1
Financial Overview - Total By Fund - 2018 Adopted Budget 2-3
Revenues:
Graphs - 2017 and 2018 Total Operating Revenues by Major Source 4
Graph and Table - 2018 Taxes by Type 5
Graphs - Property Taxes 6
Expenditures:
Graphs - 2017 and 2018 Total Expenditures by Major Function 7
Graph and Table - 2018 Expenditures by Fund Type 8
Graph and Table - 2018 Fund Balances 9
Graph and Table - 2017 and 2018 Personnel Expenditures 10
General Fund
Fund Summary 11
Graphs - 2018 Operating Revenues and Operating Expenditures 12
Graph and Table - 2018 Tax Revenue 13
Graph and Table - 2018 Expenditures by Object Class and Function 14
Revenue Detail 15-17
Department Expenditure Summaries 18-19
Departmental Operating Costs 20-21
Town Center West Maintenance Fund 22-23
Avon Urban Renewal Authority Fund 24-27
Community Enhancement Fund 28-29
Water Fund 30-34
Affordable Housing Fund 35-37
Exterior Energy Offset Fund 38-39
Debt Service Fund 40-41
Transit Enterprise Fund 42-46
Fleet Maintenance Enterprise Service Fund 47-49
Equipment Replacement Internal Service Fund 50-62
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Town of Avon
2018 Annual Budget
Table of Contents
III. Capital Projects
Capital Projects Budget Summary 1
Capital Projects Fund Summary 2
Capital Projects Fund 5-Year Plan - Summary 3-4
Capital Projects Fund 5-Year Plan - Inventory Detail 5-7
Funding Sources 8
Capital Project Descriptions 9-19
IV. Department Summaries
A. General Government
General Government Budget Summary 1-3
Mayor and Town Council 4-5
Boards and Commissions 6
Town Attorney 7
Town Clerk 8-10
Municipal Court 11-12
Town Manager 13-14
Community Relations 15-17
B. Human Resources
Human Resources Budget Summary 1-3
Human Resources 4-6
C. Finance & IT
Finance and Administration Budget Summary 1-3
Finance 4-7
Information Systems 8-10
Nondepartmental 11-14
D. Community Development
Community Development Budget Summary 1-3
Planning 4-6
Building Inspection 7-8
Economic Initiatives 9
Town Produced Events 10-12
Special Event Funding 13
Community Grants 14
Salute to the USA 15
E. Police Department
Police Department Budget Summary 1-3
Police Administration 4-8
Patrol 9-14
Investigations 15-16
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Town of Avon
2018 Annual Budget
Table of Contents
F. Public Works
Public Works Budget Summary 1-3
Roads and Bridges 4-9
Parks 10-15
G. Engineering
Engineering Budget Summary 1-2
Engineering 3-5
Buildings and Facilities 6-11
H. Recreation
Recreation Budget Summary 1-3
Recreation Administration 4-7
Adult Programs 8-9
Aquatics 10-12
Fitness 13-14
Guest Services 15-17
Youth Programs 18-20
Community Swim Program 21-22
I. Transit
Transportation Department Budget Summary 1-3
Transit Administration 4-6
Transit Operations 7-10
Transit Wash Bay 11-13
J. Fleet Maintenance
Fleet Maintenance Department Budget Summary 1-2
Fleet Maintenance 3-8
V. Supplemental
Personnel Schedule - Full-time Employees 1-3
Position Classifications and Salary Ranges 4-6
Debt Schedule 7
Legal Debt Margin 8
Chart of Accounts 9-24
Resolution No. 17-26, Adoption of 2018 Operating Budget 25-27
Resolution No. 17-27, Adoption of 2018 Capital Improvement Program Budget 28-29
Resolution No. 17-03, Adoption of 2018 Urban Renewal Authority Budgets 30-31
Resolution No. 17-31, Property Tax Levy - General Operating Expenses 32
Certification of Tax Levies - Town of Avon 33
Resolution No. 17-32, Property Tax Levy - General Improvement District No. 1 34-35
Certification of Tax Levies - General Improvement District No. 1 36
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Page 4
January 19, 2018
Mayor, Town Council and Avon Residents:
I am pleased to present the Town of Avon 2018 Adopted Budget and the 2019 Proposed Budget.
This budget document reflects the Town’s commitment to provide high-quality yet cost-effective
services while exercising prudent financial management and reflecting the Town’s stable
financial position.
This budget document provides a detailed description of the Town’s investment of its valuable
resources in operations and capital projects. Included in this description is information on the
Town’s organizational structure, historic and projected revenues and expenditures, and
explanations for how funding decisions are guided. The document also includes a detailed five-
year plan for major capital project investments. The budget was adopted by the Town Council on
November 14, 2017, after a series of work sessions and public hearings.
Strategy and Priorities
The 2018-19 budget is guided by the 2017-2019 Town of Avon Strategic Plan, which was
adopted by the Avon Town Council on July 25, 2017, and was developed to help guide decision-
making and provide the structure for ensuring that investments and programs reflect Council
priorities in achieving the vision and adopted plans of the Town of Avon. The Strategic Plan is
updated each year to reflect the important worked planned by the Town. This budget reflects the
Town’s commitment to the successful implementation of the Strategic Plan’s vision for the
continued growth and development of Avon.
Contained within the Strategic Plan, is the Strategic Plan Vision which provides a dynamic
overview describing the way of life in Avon, the value the community holds, and serves as a
comprehensive statement regarding the focus and directed outcomes of the Town’s work.
Strategic Plan Vision
“…to provide a high quality of life, today and in the future, for a diverse population; and to
promote their ability to live, work, visit and recreate in the community.”
From the Strategic Plan Vision, four key outcomes have been identified to set the prioritized
work of the Town. The four outcomes are outlined below:
• Support a strong community, building on strengths as a year-round mountain resort
community;
• Preserve and enhance the natural environment;
Section I, Page 1
• Develop inclusive and diverse economic, educational, recreational and cultural
opportunities;
• Provide a responsive, cutting-edge and effective government.
Once the Strategic Plan is adopted, the proposed budget is prepared with departments submitting
their plans for implementing the strategies necessary to achieve the outcome identified above.
Priority Based Budget
The 2018-19 budget utilizes a Priority Based Budget (PBB) approach for using a strategic
decision-making process in funding programs and services to best ensure effective use of the
Town’s limited resources. This process is intended to evolve over time to provide more useful
information as to the relative importance of individual programs and services which can then be
prioritized within and across departments.
The PBB approach requires budget narratives which describe discrete and specific activities and
operations for each Town fund and program. Each operation is then quantified in terms of
estimated personnel and nonpersonnel costs providing a total cost for the operation.
Performance Metrics
In addition to the budgets being described and quantified as activities and operations, “performance
metrics” for each of the operations are included. Performance metrics are constructed to encourage
performance improvement, effectiveness, efficiency, and appropriate levels of internal controls. The
results are intended to help all departments incorporate "best practices” into each operation. The
incorporation of performance metrics is a delineation of how department effectiveness will be
quantified. The metrics, and the use of the results, are expected to evolve as Avon municipal
government becomes more adept in defining, using and amending these measurements.
Budget Overview
Property Tax and Sales Tax Collection
The Town’s net assessed valuation increased by 5.63% in 2017, to a total value of $204,903,930.
The Town’s mill rate for general operating purposes will remain at 8.956 mills. The mill rate for
debt service remains at 0 mills due to the final maturity of the Town’s general obligation bonds
in 2016.
Sales tax revenues for 2018 are projected to remain flat over revised 2017 estimates, which
were revised down from the original adopted 2017 budget. Accommodation tax revenues for
2018 are projected to decline by 1% over revised 2017 estimates.
All Funds: The Town’s total 2018 appropriations for all funds equals $26,795,734. Total
estimated revenues for 2018 are $27,792,910, and estimated total ending fund balances are
$17,985,370.
Section I, Page 2
Taxes make up 74.02% of estimated operating revenues, with charges for services making up
16.34% and intergovernmental revenues 4.71%. Public works and engineering constitute the
highest percentage of operating expenditures at 20.03%, with transportation and fleet
maintenance at 14.54%, public safety at 15.62%, general government and finance at 15.90%,
recreation at 6.53%, and community development at 5.74%.
General Fund: General Fund operating revenues are budgeted at $16,346,913 in 2018, with
taxes accounting for the majority of revenues ($12,828,034; 78.47%). Sales and accommodation
taxes represent 74.25% of total taxes, with general property taxes representing 14.33%.
Appropriations for 2018 General Fund operating expenditures total $14,666,200. Expenditures
for public works make up the largest portion (30.77%), with public safety at 24.76%, general
government 25.02%, recreation 10.35%, and community development 9.10%.
Fund balances in the General Fund are budgeted to increase by $160,274 to a total estimated
ending balance of $5,916,398 for 2018. The estimated ending fund balance represents 35.7% of
2018 General Fund appropriations or the equivalent of over four (4) months of operations. The
Town, as a resort community, retains this level of fund balance because of its heavy reliance on
sales and property tax revenues, which can fluctuate due to the weather conditions related to
winter snowfall and drought periods, the national economy, and general tourism demand. The
Town’s fund balance provides the resources necessary to be more adaptable to the short-term
financial environment and reduces the need for long term capital financing.
Reserve Policy - General Fund fund balances reflect an allocation of restricted and unassigned fund
balances, including the Town’s policy of maintaining a 25% minimum reserve balance. Restricted
fund balances include the 3% TABOR Emergency Reserve. In addition, assigned fund balances of
$100,000 for Special Events were established in the 2018 budget.
Capital Projects Fund: Total expenditures in the Capital Projects Fund are budgeted at
$4,035,741 for 2018. Most of the anticipated major projects will be carried-forward from 2017
and include the new Town Hall tenant finish, the Nottingham Park playground, and the Beaver
Creek Blvd. Rebuild project.
Section I, Page 3
The Town collects a 2% tax on the sale price of real property within the Town. These monies
are dedicated to capital improvement projects. Real estate transfer tax collections totaled
$3,497,602 in 2016, are estimated at $4,200,000 for 2017, and are budgeted at $3,700,000 for
2018. Demand continues to grow for residential and retail/commercial real estate, and local
construction contractors indicate strong demand for work in Eagle County.
Debt Service Fund: Appropriations in the Debt Service Fund equal $1,016,854 for 2018.
Revenues for payment of debt service come from transfers-in from the Capital Projects Fund.
All current outstanding debt issues are certificates of participation.
Transit Fund: Appropriations for the Transit Fund, an enterprise fund, total $1,687,784 in 2018.
Revenues in support of the expenditures include $1,167,000 from the 2018 General Fund
operating subsidy; property taxes of $41,532 from General Improvement District No. 1; charges
for services from Beaver Creek of $124,316 for skier and evening restaurant shuttles, and
$104,930 from bus wash revenues by both third party and Town departments; other revenues of
$83,122 for the lease of bus parking spaces to ECO and others, and $21,000 in advertising
revenues. Total estimated ending fund balance is $489,657.
Fleet Maintenance Fund: A second enterprise fund, Fleet Maintenance, has budgeted operating
revenues of $1,279,426 from charges for services provided to both third parties and Town
departments. An additional $415,000 in other sources is provided through a General Fund
operating transfer. Appropriations are budgeted at $1,693,973 with a small ending surplus of
$453. The total estimated ending fund balance is $240,571.
Other Funds: The Urban Renewal, Community Enhancement, Water, Exterior Energy Offset,
and Affordable Housing Funds provide for the accounting of dedicated revenues to specific types
of expenditures. Revenues to these funds generally are aggregated over a period of years into
their respective fund balances, and then spent for prioritized capital projects through a transfer to
the Capital Projects Fund.
2018 Budget Expenditure Highlights
The 2018 budget has been developed to address priorities identified in the Strategic Plan with
major emphasis on the following:
• Town of Avon Properties Development Strategies.
o Finalize the development strategies for Tract G, Lot 5, and Swift Gulch, including an
evaluation of the expansion of the Avon Recreation Center and a parking garage.
• Investment in Multi-modal Improvements.
o Complete the Beaver Creek Blvd. rebuild/walkability project;
o Design the Nottingham, Road / I70 / Avon Road Overpass Improvements
o Support Avon Transit as a key element of a walkable community;
o Implement the Zagster bike share program.
Climate Action Plan.
o Implement the new paper bag fee;
o Incorporate paperless workflows and waste reduction strategies. For 2018, the
Finance and Human Resources departments are implementing processes and software
products based on and an optimization study conducted in the prior year that analyzed
Section I, Page 4
work efficiencies surrounding the use of mission critical software systems. The
Community Development department also conducted a similar optimization study
and is evaluating software products for implementation in 2019.
Inclusive and Diverse Economic, Educational, Recreational and Cultural Opportunities.
o Complete the Destination Jump, Splash, Learn playground, which is funded with a
GOCO grant and Community Enhancement funds;
o Implement the action plan to pursue a Colorado Creative District designation;
o Issue a Community Survey;
o Continue to solicit, develop and fund, in partnership with qualified producers, a
diverse program of special events;
o Continue the Town’s significant investment in special events with several new and
returning events for 2018. A total budget of $400,000 is budgeted for special events,
with another $100,000 set aside in fund balances for events unnamed at the time the
budget was adopted.
Implement Marketing Plan Priorities.
o Pool marketing resources among departments for cross promotion and integrated
communication;
o Develop partnerships with local and regional businesses to stay updated on Town
priorities and activities;
o Continue Town Council festival booth outreach, host coffee chats and create stand-
alone displays;
o Expand wayfinding for the visitor/resident experience;
o Create a regional media strategy and focus social media by audience.
Community Support and Funding. Funding for some of the more significant programs and
agencies included in the 2018 budget are as follows:
o $15,000 to the Vail Valley Partnership;
o $15,000 to Mountain Family Health Centers;
o $20,000 to Youth Power 365;
o $30,000 for the Walking Mountains Science Center;
o $20,000 for the Eagle Air Alliance
None of this effort would have been possible without the continuing support and direction of the
Town Council. As representatives of the public interest of the Town of Avon, each member has
spent a considerable amount of time and energy in governing the process of preparing this
document. In addition, preparation of the annual budget requires a significant effort on the part
of department directors and the staff. The staff’s commitment to financial management and
efficient and effective operations and services is the key to making the most of every taxpayer
dollar spent. Thank you to all who participated in this effort.
Respectfully submitted,
Scott Wright
Asst. Town Manager / Director of Finance
Section I, Page 5
Section I, Page 6
PROFILE OF THE TOWN OF AVON, COLORADO
The Town of Avon was incorporated in 1978 and is located in Eagle County, eight miles
west of the Town of Vail and seventeen miles east of the Town of Eagle. The Town sits
north of U.S. Highway 6, directly adjacent to the Beaver Creek Resort and is bisected by
Interstate Highway 70 from east to west. The primary transportation route to and from Avon
is I-70. Aviation services and transportation are available at the Eagle County Airport, 24
miles west of the Town. The Town provides bus transportation services within the Town and
offers, in funding partnership with the Beaver Creek Resort Company, a high-speed gondola
that provides direct access to Beaver Creek Resort. Avon is also served by the Eagle County
Regional Transit Authority which provides bus service throughout Eagle County. Eagle
County encompasses approximately 1,694 square miles and spans from the summit of Vail
Pass to Glenwood Canyon. Approximately 80% of Eagle County’s land is public –
comprised of National Forests, wilderness areas, Bureau of Land Management properties,
and state and local public lands.
The Town of Avon currently encompasses approximately 8¼ square miles. The 2010
Census reported a population of 6,447. This figure represents the permanent resident
population. Total population increases significantly during the winter tourist ski season.
The Town operates under the council/manager form of government. Policy-making and
legislative authority are vested in the Town Council, which consists of a mayor and a six-
member council. The Town Council is responsible, among other things, for passing
ordinances, adopting the budget, and appointing a Town Manager, Town Attorney, Town
Prosecutor and Municipal Judge. The Town Manager is responsible for carrying out the
policies and ordinances of the Council, overseeing the day-to-day operations of the Town,
and for appointing the heads of the Town’s departments.
The Council is elected on a non-partisan basis. Council members are elected to four-year
staggered terms with three council members elected in November, 2016, and the remaining
four to be elected in November, 2018. The mayor and mayor pro-tem are elected from
amongst the elected council members by a majority vote. The mayor presides at meetings of
council and shall not vote until all other Council members present who are eligible to vote
have had reasonable opportunity to vote. The affirmative concurring vote of four (4) Council
members is required for the adoption of an ordinance, resolution, order for appropriation,
approval of a contract or approval of an intergovernmental agreement.
The Town is a home-rule community empowered to levy a property tax on the assessed value
of real property located within the Town. The Town collects a 4% sales tax on all retail
sales, and a 4% accommodations tax on the lease or rental of hotel rooms, condominium
units and other accommodations within the Town. The Town also collects a 2% real estate
transfer tax on all sales of real property located within the Town. An important exception is
within The Village at Avon Planned Unit Development where, in accordance with the
Annexation and Development Agreement of October 13, 1998, and as subsequently
amended, the Town does not currently collect these taxes. The Town has the power by state
Section I, Page 7
statute to extend its corporate limits by annexation, which is done periodically when deemed
appropriate by the Town Council.
The Town provides a full range of municipal services including police protection; the
construction and maintenance of parks, streets and roads, and infrastructure; recreational
amenities and cultural activities and events; community planning and zoning; and general
administrative services.
Annual Budget. The annual budget serves as the foundation for the Town of Avon’s
financial planning and control. No later than October 15th, the Town Manager submits to the
Mayor and Town Council a proposed budget for the calendar year commencing the following
January 1st. The budget is prepared by fund, department, program and project and includes
information on the prior year, current estimates and requested appropriations and estimated
revenues for the upcoming year.
The Town Council holds public hearings and may change appropriations except for
expenditures required by law for debt service or for estimated cash deficits. No change to the
budget may increase the authorized expenditures to any amount greater than the total amount
of funds available. The Town Council must adopt the budget by resolution prior to
December 15th. Once adopted, the Town Council may at any time, by resolution, amend the
budget. In addition, the Town Manager may transfer part or all of any unencumbered
appropriation balance among programs within a department. A department is defined by the
Town as a distinct, principal or specialized division (e.g. the department of public works).
Expenditures may not legally exceed budgeted appropriations at the fund level. Budget to
actual comparison are provided in this report for all funds and are presented at a lower-than-
required level of control to facilitate detailed financial analysis.
Budgetary comparisons for the Town’s General Fund and its major special revenue funds
(Avon Urban Renewal Authority, Water Fund) are presented as required supplemental
information in this report. Budget to actual comparisons for all other Town funds are
included as other supplemental information in this report.
Strategic Plan. Town Council updated and approved its 2017-19 Town of Avon Strategic
Plan on July 25, 2017. The 2018-19 budget utilizes a priority-based budget approach for
using a strategic decision-making process in funding programs and services to best ensure
effective use of the Town’s limited resources. This process is intended to evolve over time to
provide more useful information as to the relative importance of individual programs and
services which can then be prioritized within and across departments. This budget approach
requires budget narratives which describe discrete and specific activities and/or operations
for each Town fund and program. Each operation is then quantified in terms of estimated
personnel and nonpersonnel costs providing a total cost for the operation.
Local Economy. Year-round tourism and winter recreation-related businesses account for a
significant portion of the employment and earned income of area residents. Skier and
snowboarder visits at Vail and Beaver Creek Resort account for almost 20% of the total such
Section I, Page 8
visits in Colorado. Called “A skier’s Disneyland” Skinet.com ranked Vail as the #4 ski
resort in the West for the 2016-2017 season, while Beaver Creek Resort was ranked 6th.
In addition to skiing and associated winter-time activities, the area promotes a number of
summer activities. The Town of Avon sponsors numerous special events throughout the year
to area residents and visitors including a 4th of July fireworks display; multiple sporting
events, such as Colorado’s annual Triple Bypass Bike Tour; and family-friendly activities
like the spring Easter egg hunt. Avon’s Whitewater Park, with three distinct water features,
is also open all summer for boaters and spectators to enjoy. Offering several championship
golf courses, Eagle County has earned a rating by Golf Digest Magazine as one of the top 40
golf communities in which to live. Other summer activities include hiking, horseback riding,
bicycling, kayaking and rafting, as well as other recreational sports.
Section I, Page 9
TOWN OF AVON
2017-2019
STRATEGIC PLAN
Adopted by the Avon Town Council
Resolution 17-16, Series of 2017
July 25, 2017
Section I, Page 10
Purpose of the Strategic Plan
The Strategic Plan is developed and adopted to guide decision-making and provide the structure for
ensuring investments and programs reflect Council priorities in achieving the vision and adopted
plans of the Town of Avon. Updated each year to reflect the priorities of the Town Council, the
adopted Strategic Plan provides the Avon community information about the important work planned
by the Town, over the planning period. Once the Strategic Plan is adopted, a budget is prepared to
meet the multi-year program, followed by each department submitting a business work plan to the
Town Manager, identifying the timing and process for implementing each strategy. Progress on the
work plans are monitored to ensure outcomes are met.
The Comprehensive Plan is the key leadership planning document of the Town and leads the
Strategic Plan’s Vision, with the identification of tactical actions to meet the Vision.
In July of 2015, the Town Council provided the opportunity for residents and businesses to
identify the most important issues in the Town through civic engagement outreach at open
houses and through a Community Survey. The results have aided the Council in identifying
priorities over the next several years and have provided information as to other methods to
engage the public in the vision and strategic planning of the Town. A Community Survey is
planned again for 2018.
The Strategic Plan is organized as follows:
The Strategic Plan Vision provides a dynamic overview describing the way of life in Avon, the
values the community holds and serves as a comprehensive statement regarding the focus
and directed outcomes of the Town’s work. The Vision is directed by the Comprehensive
Plan.
From the Strategic Plan Vision, four key outcomes have been identified to set the prioritized
work of the Town. The four outcomes, with successes, challenges and strategies to achieve
each vision are detailed, resulting in a Strategic Plan.
Section I, Page 11
Strategic Plan Vision
“Avon’s vision is to provide a high quality of life, today and in the future, for a diverse population;
and to promote their ability to live, work, visit and recreate in the community.”
TOWN OF AVON COMPREHENSIVE PLAN, ADOPTED MAY 23, 2017
The Town of Avon, surrounded by natural beauty, is today a strong community, which will maintain
a focus on families and workers, and that will build on its strengths to become a nationally and
internationally recognized year-round mountain resort community. Committed to providing a high
level of municipal services for our citizens and visitors, and the stewardship of our natural resources,
Avon will expand its cultural, recreational and educational offerings in partnership with our broader
community and regional public and private sector agencies, thereby ensuring sustained economic
vitality and a vibrant community experience.
Recent resort-oriented accommodations projects in Avon are of a higher standard than the Town
attracted at its founding and in its early years. It is this superior level of quality development that
Avon believes will be its comparative advantage in the future, and, therefore, will work to attract
and promote these types of developments by ensuring Town plans and incentives are constructed in
a manner which provides the development community clear and timely information; and, by
steadfastly maintaining a professional and solution-oriented municipal business.
The Town will continue to value and support our full-time and part-time resident population by
providing an exceptional level of municipal services and by working to retain existing businesses as
the Town seeks to expand its retail and commercial base, while fostering our sense of community
through both our spirit and the built environment. The importance of vibrancy and activity within
the Town will be supported by attracting an array of new and diverse cultural and recreational
events to Avon which are in concert with the values of our community and serve to nurture a
cohesive sense of place and public.
It is the Town of Avon’s elected officials and staff commitment to fiduciary responsibility,
effectiveness and efficiency in providing government services and a practiced belief in open and
transparent governance that will lead the successful implementation of this vision for the growth
and development of Avon.
Section I, Page 12
Strategic Plan Fiscal Years 2017-19
SUPPORT A STRONG COMMUNITY,
BUILDING ON STRENGTHS AS A YEAR-ROUND MOUNTAIN RESORT COMMUNITY
The Town will continue to value and support our community through a strong and diverse economy,
attentive to business retention and proactively partnering with the private sector to expand Avon’s retail
and commercial base. The Town’s commitment to planning for future growth; to ensuring there is a
hierarchy of built forms to reflect the importance of the Town Center; an openness to new community
development trends; and, recognition of private property interests and the costs of doing business with
the Town, sets forth a dynamic relationship for the successful construction of the built environment and
business growth.
RECENT SUCCESSES
ADOPTION OF THE AVON COMPREHENSIVE
PLAN –APPROVAL OF BEAVER CREEK BLVD
FINAL DESIGN – WEBSITE UPDATED – LOT B
HOTEL APPROVAL – EAGLEBEND FINANCING –
BENCHMARK COVENANTS TERMINATION - BUS
PILOT TESTS, DEVIATED LOOPS & FUNDING OF
EVENING SERVICE – ZAGSTER BIKE SHARE
PROGRAM - VALLEY HOME STORE
MANAGEMENT AGREEMENT – FRANCHISE
AGREEMENT - NOVEMBER 2017 BALLOT
QUESTION FOR BROADBAND EXEMPTION
CURRENT CHALLENGES
SHORTAGE OF AFFORDABLE LOCAL HOUSING
FOR WORKERS & SENIORS - FEW HOUSING
OWNERSHIP OPPORTUNITIES – APPROVALS &
OPPORTUNITIES WITH THE RAILROAD -
CHANGING DEMOGRAPHICS OF THE SKI
INDUSTRY & INCREASED COMPETITION
STRATEGIES
Tier 1 Priorities
Meet the Comprehensive Plan Housing goals to 1) Achieve a diverse range of housing densities,
styles and types, including rental and for sale, to serve all segments of the population; and 2)
Coordinate with neighboring communities to provide an attainable housing program that
incorporates both rental an ownership opportunities, which are affordable for local working
families.
Town of Avon Properties Development Strategies:
Finalize in 2017, through the PZC recommendation process and Council adoption process the
preparation of development strategies for Tract G, Lot 5 and Swift Gulch, building on the
Stan Clauson Associates, November, 2015, initial plan. In the Tract G planning, evaluate
expansion of the Recreation Center and a parking garage. Ensure increase access to the
Eagle River and utilization of the river is included in the planning. Engage a citizen
committee to serve as a stakeholder group for consideration of the relocation of the
Hahnewald Barn, Blacksmith Shop and Cabin in the Town of Avon. The planning will be an
inclusive process with the greatest civic engagement from the initial meetings through
adoption hearings.
Develop an implementation plan once adopted.In the interim, construct cleaning and minor
facility upgrade budgets for Fire Station 7 and the Wildridge Fire Station for renting to
Section I, Page 13
workers and/or working families in late 2017/2018, with consideration of terms which allow
for future renovation.
Invest in multi-modal improvements prioritizing walkability and bicycle use on streets, with
transit, parking and wayfinding.
Beaver Creek Boulevard – Walkability/Bike/Pedestrian/Vehicle Redesign: Bid project in fall of
2017; Construct in 2018, pending bid approval.
2017 Town of Avon Multimodal Transportation and Parking Plan – Finalize PZC
recommendation and program Council action for adoption in the summer/fall of 2017
Nottingham Road/I-70-Avon Road Underpass Improvements – Design 1) Nottingham Road
drainage improvements to mitigate mud and debris flows; 2) Pedestrian safety
improvements including crosswalks and sidewalks; and 3) I-70-Avon Road Underpass
Safety/Beautification Entry Improvement. Bid and Construct as designs and funding are
approved.
Fully support Avon transit as a key element of a walkable community, including funding of a
Town late night transit loop; testing taxi, dial-a-ride or transportation network company
(e.g., Uber) services for low-ride routes, including Wildridge and West Beaver Creek
Boulevard west of Lake Street, and a Tipsy Taxi program; stay attentive to the potential role
of autonomous cars.
Participate in the development of the ECO Transportation Development Plan and work with
the ECO Board to advance Avon initiatives, such as increasing to late night bus service to
serve workers and a Tipsy Taxi program.
Evaluate the tiers of the Avon water tap fee to ensure that the fee accounts fairly for residential
home sizes.
Implement the Zagster bike share program for the period of August 31, 2017 through October 31,
2018, monitor and report on challenges and successes.
Pending outcome of the November, 2017, election seeking exemption from SB-152, develop a
program for Avon to join the Smart City vision of integrating information and communication
technology to serve first Town public spaces and then, through a public/private partnership,
serve residential and commercial users, through broadband development. Participate in the
Mountain Connect forums.
Work progressively with the Union Pacific Railroad to: 1) Verify the railroad ROW through Avon;
2) Gain permits for needed pedestrian infrastructure on WBCB; 3) Sustain continual clean-up of
the railroad ROW; 4) Address the Richardson Ground Squirrel population; and 5) Explore
opportunities for a cross-country ski track and allowing railbikes from Edwards to Minturn.
Retain consultant services to analyze total revenues collected (all major sources) and revenue
tax share from the Real Estate Transfer Tax rate, including the primary exemption of $160,000 as
a mechanism to increase affordable opportunities for homeownership in Avon to support
employee housing shortages for Avon businesses. Once completed, in a collaborative work
group, with Eagle County, its municipalities and major metropolitan districts, review Eagle
County’s revenues and expenditures apportionment.
Tier 2 Priorities
Evaluate the formation of a special improvement district to improve the facades of the Avon
Center, Comfort Inn, First Bank, and other properties along E/W Beaver Creek Boulevard,
including but not limited to landscaping, streetscape and beautification programs. Include
development of public spaces in the district assessment.
Evaluate whether Avon should pursue a Downtown Development Authority to support economic
development partnerships.
Section I, Page 14
Support Town Council efforts to develop a Sister City relationship.
On-going
Work proactively with the owners of vacant commercial property to find leaseholders and/or
redevelopment projects and, when appropriate, 1) Utilize Urban Renewal Authority tax
increments generated from the existing district or in a potential new Urban Renewal Authority
district, and/or 2) Other economic development incentives including tax rebates, zoning
amendments, etc.
Maintain a strong partner relationship with the Avon business community, developers, the EGE
Air Alliance, Vail Valley Partnership and the Vail Leadership Institute/Vail Centre.
Support the efforts of the Avon Business Association, when appropriate.
Be aware and proactive in Town projects, programs and day-to-day work in the support,
retention and development of inclusive neighborhoods, with specific attention to the needs and
opportunities for the Avon Elementary School, such as hosting the spring graduation
In the Town’s Swim Program, when appropriate, include Homestake Elementary students in
Avon’s school programs.
Throughout the year, Liaison Appointees and Town Manager will meet with respective principals
for developments in the Town of Avon to discuss current issues, development needs and
opportunities.
Maintain Google Transit maps for local bus schedules.
Section I, Page 15
Strategic Plan Fiscal Years 2017-19
PRESERVE & ENHANCE THE NATURAL ENVIRONMENT
Maintaining a strong foundation for the stewardship of Avon’s natural resources is a top
commitment by the Town in order for the Town to protect Avon’s unique setting and its open
spaces. Avon will promote sustainability through the funding of programs and projects to protect
the Town’s and the regions clean waters and clean air and to conserve environmental resources.
RECENT SUCCESSES
WALKING MOUNTAINS CONSERVATION
EASEMENT - WILDFIRE COORDINATION WITH
ERFPD FOR FIRE RESPONSE AND HOMEOWNER
OUTREACH – ADOPTION OF CLIMATE ACTION
PLAN & IMPLEMENTATION PRIORITIES – PSF
SOLAR – NEW TOWN HALL HEAT RECOVERY –
CLEER ENERGY NAVIGATOR INSTALLATIONS -
I AM PRO SNOW 110% COMMITTED – MAYORS
NATIONAL CLIMATE ACTION SIGNATORY
CURRENT CHALLENGES
CLIMATE CHANGE - WILDFIRE POTENTIAL –
DROUGHT – REDUCED NUMBER OF SKI DAYS -
POTENTIAL COLORADO WATER COMPACT
CALLS & SHORTAGES - EAGLE RIVER
PROTECTION - RESOURCE COST ESCALATION
STRATEGIES
Tier 1 Priorities
From the 2016 Town of Avon Climate Action Plan Implementation Schedule, adopted on March 28,
2017, implement the Year One priorities, including but not limited to:
Considering legislation to end the use of plastic bags and non-compostable take-out
containers by retailers and restaurants in the Town of Avon.
Establishing the CO2 baseline, modifying municipal buildings and street lights and
monitoring.
Amending the Town’s landscape code to more effectively replace vegetation which has
been removed and improve water quality in drainages, streams and along in the Eagle River
With the expertise of the UERWA, developing outdoor landscape guidelines/regulations to
reduce water use and off-site impacts, such as fertilizer run-off, which can affect the Eagle
River.
In planning for the new Police Station and Town Hall, adopt a paperless strategy to reduce
waste and support files, etc.
Take the lead role in working with the UERWA to assess and potentially partner with the
Aspens Mobile Home Village to improve and/or replace the property’s water distribution
system to eliminate water loss.
Partnering with Walking Mountains Science Center and Eagle County to expand the Energy
Smart Program and community educational outreach.
Identify and prioritize which municipal and/or land use codes should be revised to fully
implement the Plan, including but not limited to a re-evaluation of the Alternative Equivalent
Compliance regulation to include a stronger nexus, with specific metrics for performance to the
Climate Action Plan and Avon’s Housing Goals.
Section I, Page 16
Develop, with consultant services, the Harry A. Nottingham Landscape Plan; including in the plan
timely replacement of the Town's public tree stock; invite Walking Mountains to evaluate
biosphere enhancements to the northwest corner of Nottingham Lake during the planning process.
Proactively ensure trees on public and private property do not host and spread viruses; remove
dead trees with a well-developed landscape program.
Complete the annexation of the East Avon Preserve.
Tier 2 Priorities
Consider adopting a “pay-as-you-throw” refuse system and evaluate franchise agreements for
waste haulers.
At such time as the Eagle County Landfill is prepared to receive compostable collected materials,
evaluate how to implement collection in Avon and prepare a recommendation for Council action.
On-going
Partner with Eagle County and its political jurisdictions to fully implement the Eagle County
Climate Action Plan.
Participate as an active member of the Urban Run-off Group and the Eagle River Watershed
Council to evaluate and support, as appropriate, needed Eagle River improvements.
Section I, Page 17
Strategic Plan Fiscal Years 2017-19
DEVELOP INCLUSIVE & DIVERSE ECONOMIC,
EDUCATIONAL, RECREATIONAL & CULTURAL OPPORTUNITIES
The importance of vibrancy and activity within the Town will be supported by partnering with
existing special events and attracting an array of new and diverse cultural, educational and
recreational events to Avon, which meet the Town’s brand and are in concert with the values of our
community and serve to nurture a cohesive sense of place and public. Providing an exceptional
system of parks, trails, and recreational programs to serve the year-round needs of area residents
and visitors is an important Town goal.
RECENT SUCCESSES
COMPLETION OF REGIONAL TRAIL AND
METCALF CLIMBING LANE – COMPLETION OF
PARK RESTROOM UPGRADE - PLAYGROUND
GOCO GRANT – RECREATIONAL TRAILS UPDATE
- DIVERSE EVENTS & FESTIVAL ACTIVATION –
FESTIVAL REPORT & AGREEMENT CHANGES –
APPOINTMENT OF AD HOC SPECIAL EVENTS
COMMITTEE
CURRENT CHALLENGES
ATTRACTING & NURTURING A SUSTAINABLE
YEAR-ROUND SCHEDULE OF SPECIAL EVENTS -
SUMMER REVENUE, WHEN MEASURED BY
SALES TAX, LAGS WINTER RECEIPTS
STRATEGIES
Tier 1 Priorities
Construct the Destination Jump, Splash, Learn playground, which has been funded with a GOCO
grant and the appropriation of Community Enhancement Fund monies.
Under the auspices of the Ad Hoc Special Events Committee, continue to solicit, develop and
fund, in partnership with qualified producers, a diverse program of vibrant arts, educational,
cultural and recreational offerings at the Pavilion & Mall. In particular:
Seek to expand live theater as a desired multi-day or evening festival.
Expand use of the Pavilion in shoulder seasons to local band productions, which are low key
and low budget, such as a battle-of-the-bands or open mike nights.
Work with Bravo! Vail to pursue performance options at the Avon Performance Pavilion.
To streamline and assist local and national big city promoters to efficiently produce and
market events:
Develop detailed diagrams for all Avon event venues, including but limited to
dimensions, location of electrical outlets, irrigation system, domestic water hose bib,
parking lots, etc.
Develop best marketing practices and marketing advice for event success in Avon, and
coop with any Avon marketing plan, where Avon has provided funding or use of a Town
venue.
Establish, for ticketed events, procedures and policies to limit poaching of concerts.
Implement the adopted Avon Recreational Trails Plan as prioritized and adopted by the Avon
Town Council, as soon as possible; and 1) pursue construction grants, when appropriate; and 2)
rigorously seek an easement to construct a connecting trail from the southern terminus of Lake
Street to the Eagle River Regional Trail.
Section I, Page 18
As directed by the Town Council on May 23, 2017, implement the action plan to pursue a Colorado
Creative District designation; budget and retain qualified consultant services for development of
a strategic plan, as may be needed.
Rebuild Eagle River Whitewater Park and ensure the Base Camp development approval to
construct on the south side of the Eagle River a connecting path be completed prior to
Certificate of Occupancy; once rebuilt, seek to engage the Vail Valley Foundation in an activation
program.
Evaluate the pros and cons of the Town of Avon using its special event liquor permit quota, as
allowed for events at a Municipal Arts and Cultural Facility, which may include the Main Street
Mall, New Town Hall, Harry A. Nottingham Park and the Avon Pavilion. As part of the evaluation
assess alternatives for forming a (Liquor) Entertainment District or liquor license for venue
premises.
Issue a Community Survey on or about August 15, 2018; coordinate with CAST efforts, if
constructive to do so.
Continue to actively work with the USFS on the Town’s request for USFS 779 to be open to
winter motorized use.
Tier 2 Priorities
Build photo monuments around the commercial core to memorialize Avon’s history.
Evaluate a Scientific and Cultural District to provide funding for Walking Mountains’ educational
programming and Avon’s cultural activities.
Identify locations for the installation of outdoor percussion instruments, including pianos, and fund in
the Capital Projects Fund, when feasible.
On-going
When approving Town funded or supported festivals and events which offer alcoholic libations,
require that the sponsoring non-profit is an Avon community grant recipient or locally based
nonprofit.
Support regional World Class events and the Walking Mountains School.
As appropriate, share the results of the Community Survey with potential business interests in
terms of types of businesses and services desired in Avon.
Maximize the grant resources available through potential sources available such as through the
Office of Economic Development and International Trade, including its new Outdoor Industry
Recreation Office; a Scientific & Cultural Facilities District, and Department of Local Affairs.
Ensure a valley-wide events calendar is maintained through the Vail Valley Partnership.
Be creative in activating the Town public ways with ideas such as bicycle pedal bars or a railroad
trolley car.
Schedule Council civic engagement opportunities at the Pavilion Green Room.
Section I, Page 19
Strategic Plan Fiscal Years 2017-19
PROVIDE A RESPONSIVE, CUTTING-EDGE
& EFFECTIVE GOVERNMENT
Ensure that Town government is managed and operated as a competitive business and in a manner
which is client-focused and solution-oriented, meeting the highest standards of fiduciary
responsibility, implementing best practices, and using Town resources effectively and efficiently in
each department. Provide for the development of capital projects, which support the community-
resort economy, and promote the Town brand through a five-year capital investment plan, utilizing
appropriate funding mechanisms such as pay-as-you-go, new mill levy and/or current tax receipt
long-term debt. Support a work culture that is flexible, innovative and resilient to change
RECENT SUCCESSES
COUNCIL STRATEGIC PLAN ADOPTED – PUBLIC
SAFETY FACILITY COMPLETED – NEW TOWN
HALL DESIGN & PRICING COMPLETED - CIVIC
ENGAGEMENT PROGRAMS EXPANDED -
BALANCED BUDGETS ACHIEVED – RESERVES
MAINTAINED – 2017 EXPENDITURE SAVINGS -
DEFFERED MAINTENANCE FUNDED
CURRENT CHALLENGES
CIVIC ENGAGEMENT OUTREACH CHALLENGES -
LABOR FORCE COMPETITION – RISING COST OF
CONSTRUCTION - COMPETING FOR GRANTS
FOR PUBLIC PROJECTS
STRATEGIES
Tier 1 Priorities
Complete construction of the new Police Station at the Public Safety Facility and staff
relocation.
Pursue completion of the New Town Hall as a LEED Gold (or Silver, pending costs) building,
with full pricing, value engineering, Council authorization for the bid release and bid.
marketing plan; present most qualified lowest price bid to the Town Council for action
Evaluate how best to conduct Avon’s Annual Town Clean-up Day, including but not limited to
date (day or evening), marketing and any type of community gathering after the clean-up is
completed.
Implement the Marketing Plan’s 2017 – 2019 priorities.
Monitor and adjust as needed the comprehensive Community Swim Program.
Identify location(s) and cost(s) for the development of one or more dog parks in Avon or
nearby in partnership with Eagle-Vail.
Section I, Page 20
Tier 2 Priorities
Plan and budget for the development of Lot 5, in the Five Year Capital Improvements Plan, including
adding a reserve line item for an equipment and vehicle storage facility and future office space.
On-going
Maintain Town infrastructure, including all buildings, roads, parks, preserves and trails;
appropriating deferred maintenance funds as required, and seeking long term debt approval,
when appropriate.
Provide strategic Council leadership, consistently practicing open and transparent government.
Maintain and consistently evaluate a strong civic engagement program, including ad hoc
committees, a triannual community survey, volunteerism program, etc.
Maintain fund balances, contingency and reserves to guarantee a fiscal position that is resilient
to economic fluctuations; transfer surplus funds to capital projects.
Continue to develop annual department work plans, which are measurable and maintain
accountability.
Hold annual or bi-annual sessions in joint meeting settings with government partners.
Host a Ski with the Police Day at the Beaver Creek Resort as part of Avon’s Resort/Police
Department agreement.
Seek a naming sponsor for the Avon Performance Pavilion.
Section I, Page 21
TOWN OF AVON
DESCRIPTION OF FUNDS
Fund Major Revenue Sources Purpose Fund Balance
Restrictions
Fund Balance Reserve
Policies
General Fund
General property taxes,
sales taxes, utility taxes,
lodging taxes, franchise
fees, licenses & permit
fees, intergovernmental
revenues, recreation
charges, fines & forfeitures,
investment earnings, other
miscellaneous revenues.
The Town’s primary
operating fund. It is used to
account for all activities of
the Town not required to be
accounted for in some other
fund.
Restricted - 3% TABOR
Emegency Reserve
25% of General Fund total
operating expenditures and
operating transfers-out,
excluding contingency and
transfers-out to Capital
Projects Fund.
Avon Urban Renewal
Fund
Property tax increment
revenues, bond proceeds.
Used to account for the
activities of redevelopment
that are undertaken by the
Avon Urban Renewal
Authority, including issuing
debt and constructing
public improvements.
Restricted - Bond reserve
in the amount of $628,240
is held in a separate
Colotrust account.None
Water Fund Water surcharges, tap fees.
Used to account for the
cost of maintaining certain
water-related assets and for
the receipt of water
surcharges and tap fees
within the Town limits.
Restricted - Water-related
improvements None
Debt Service Fund
Property taxes, transfers-in
from other funds.
Used to account for the
accumulation of resources
for the payment of principal
and interest on the Town's
general obligation and
revenue bonds.
Restricted - for repayment
of bonded indebtedness.None
Capital Projects Fund
Real estate transfer taxes,
transfers-in from other
funds.
Used to account for the
acquisition and construction
of major capital facilities
and infrastructure.
Restricted - for the
purpose of capital
improvements, including
but not limited to, railroad
crossings, bridges and
streets, payment of
principal of premium, if any,
and interest on debt
incurred by the Town
relating to capital
improvements or, upon
determination of an
emergency by unanimous
minus one (1) vote of
Council Members present,
for any valid municipal
purpose. (Ord. 87-19 §1;
Ord. 80-6 §14).
No formal policy.
However, staff has
informally used a policy
of $1.0 - $1.5 million for
any given year within the
long-range plan
The Town of Avon provides an extensive range of municipal services. The following is a list of the Town's funds
with major revenue sources, purposesrestrictions and reserve policies listed.
Section I, Page 22
TOWN OF AVON
DESCRIPTION OF FUNDS
Fund Major Revenue Sources Purpose Fund Balance
Restrictions
Fund Balance Reserve
Policies
Transit Fund
General Improvement
District No.1 property taxes,
contracts with other local
entities and wash bay
charges.
Use to account for activities
involved in operating the
Town's transif system.No legal restrictions.None
Fleet Maintenance Fund
Charges for services from
Town departments and 3rd
party entities, and sales of
fuel.
Used to account for
activities involved in
performing maintenance of
Town fleet and certain other
equipment and for certain
3rd party entities.No legal restrictions.None
Equipment Replacement
Fund
Rental charges to other
funds and departments for
use of equipment, sales of
capital assets, and capital
lease proceeds.
Used to account for the
rental of vehicles and
equipment to Town
departments for the
accumulation of funds for
future replacement.No legal restrictions.
Fund balance generally
equals the collected future
repalcement cost of the
assets held in the fund.
Community Enhancement
Fund
1% Community
Enhancement Fee from
Holy Cross pursuant to
franchise agreement.
Used to account for
revenues received from the
1% Community
Enhancement Fee for use
for beatification projects,
energy conservation
projects, equipment and
technology upgrades for
schools, scholarship funds,
acquisition of open space
and/or park land,
sponsorship of special
community events, and
undergrounding of
overhead electric and other
utility lines
Restricted - for the
purposes identified per the
Holy Cross Franchise
Agreement.None
Affordable Housing Fund
Affordable housing exaction
fees, rental revenues from
housing units.
Used to account for
accumulation of resources
received and restricted for
use in the Town's
affordable housing
program.No legal restrictions.None
Section I, Page 23
TOWN OF AVON
FINANCIAL AND BUDGETARY POLICIES
The following budget policies are intended to help provide general guidance for operating
and CIP budget preparation, adoption, and implementation.
GENERAL BUDGETARY POLICIES
Responsibilities. Prior to the beginning of each fiscal year, the Town Manager shall
prepare and submit to the Council a recommended budget for the next fiscal year and an
accompanying message. The Town Manager may delegate this responsibility to a budget
officer. If so delegated, the budget officer has full responsibility for managing the
coordination and administration of the budget process.
The budget is a resource-allocation policy document. Council’s primary focus should be
on policy issues. Major policy issues such as funding priorities and “macro” problems
shall be described in the budget document.
As representatives of the public interest, elected officials frequently devote considerable
time and energy to examining details of government operations. This watchdog function
is important and is an inevitable part of the budget review process. However, excessive
review of details may preclude thoughtful study of broader policy issues that rightfully
should dominate public policy debate. The Town Manager, Budget Officer, and
Department Directors shall be expected to provide sufficient information to help frame
the policy review and debate.
Communication. The budget document shall be prepared so that it facilitates public
study and effectively communicates key economic issues and fiscal policies. The Town
should avoid preparing a budget document that is so detailed that it does not
communicate effectively with the public.
Long-range Planning. The operating budget shall be developed with a focus on long-
term financial balance. Long-term financial commitments should be evaluated closely.
Nonrecurring revenues and resources should not be used to finance continuing
operations. A 5-year long-range plan providing projections of revenues and expenditures
for the general, special revenue, and debt service funds will be prepared and updated
annually to provide prospective to each annual budget process.
Public Involvement. Opportunities should be provided for public input at the beginning
of the budgeting process as well as during the Council’s public review and budget
adoption. Efforts to improve the legitimacy of the budgeting process by involving the
public shall be encouraged. Town Council and staff should seek to obtain resident and
business reactions before the budget becomes adopted.
Section I, Page 24
Level of Service. The Town shall endeavor to maintain its current level of service to its
citizens. No increase or decrease in service should be planned with the exception of
items discussed during the budget planning process.
Performance Measurement. Efficiency and economy in the delivery of Town services
is always a priority. Where possible, the Town will endeavor to integrate performance
measurement and productivity indicators within the budget.
FINANCIAL POLICIES
Basis of Accounting. All governmental fund budgets are prepared using the modified
accrual basis of accounting. Under this method, revenues are recognized when
susceptible to accrual, that is, measurable and available. Available means collectible in
the current period or soon enough thereafter to be used to pay liabilities of the current
period. Expenditures, other than interest on long-term obligations that is recorded when
due, are recognized when they are expected to be liquidated with expendable available
resources.
All proprietary fund budgets are also prepared using the modified accrual basis of
accounting. While this method is not recognized as generally accepted for proprietary
funds, it remains the most practical for the Town of Avon for budgetary purposes.
Budgetary Control. Budgetary control is maintained at the departmental level as
directed by the Town Charter. All non-capital fund appropriations lapse at the end of the
Town’s fiscal year.
The Finance Department operates and maintains the Town’s centralize accounting
system. Accounting records are maintained in accordance with all legal requirements and
generally accepted accounting principles. This automated accounting system, including
the Finance Department’s policies and procedures and organizational structure, provide
multiple levels of controls on expenditures of funds.
In addition to the Town’s internal controls, the Town employs a Certified Public
Accounting Firm to annually audit its accounting records and review its internal controls.
The Town also submits its Annual Comprehensive Financial Report annually to the
Government Finance Officers Association for review regarding conformance to financial
reporting standards. The Town has received the Certificate of Achievement for
excellence in Financial Reporting each year since 1991.
Fund Balances. Fund balances shall be maintained at levels sufficient to absorb
unpredictable revenue shortfalls and to insure desired cash flow levels. Fund balances
should also be maintained at levels sufficient to avoid undesirable borrowing. “Surplus”
fund balances should be committed first to capital needs.
Section I, Page 25
Revenues. Revenues provide the resources by which the Town carries out its mission,
goals and objectives. Revenue policies in general shall strive to improve the equity and
efficiency of the Town’s revenue structure. The Town shall strive to diversify and
broaden its supporting revenue base.
Cost Recovery Fees and User Fee Levels. Cost recovery fees, where appropriate,
should be established to ensure that rates are equitable and cover the total cost of
providing the service or that portion of the total cost deemed appropriated by the Town.
All fee schedules should be reviewed annually as a part of the budget process and
adjusted accordingly.
Grants. The Town shall aggressively seek a fair share of available State and Federal
financial support unless conditions attached to such assistance are contrary to the Town’s
interest. Prior to applying for and accepting intergovernmental aid, the Town will
examine the matching requirements so that the source and availability of these funds may
be determined before the grant application is made.
The Town shall assess the merits of a particular program as if it were funded with local
tax dollars. Local tax dollars will not be used to make up for losses of intergovernmental
aid without first reviewing the program and its merits.
Balanced Budget. The Town of Avon will develop balanced budgets in which current
resources (current revenues plus beginning fund balance) will equal or exceed current
expenditures. The Town will avoid budgetary and accounting procedures which balance
the budget at the expense of future budgets, such as: postponing expenditures, accruing
future years revenues, or rolling over short-term debt. The budget will provide for
adequate maintenance and replacement of capital plant and equipment. All budgetary
procedures will conform with existing state and local regulations.
Contingencies. The budget shall include a line item for contingencies for unexpected or
unplanned expenditures and emergencies. No transfer from this line item shall be made
without the approval of the Town Council. The amount provided for shall be a minimum
of 0.5% of total operating expenditures within the General Fund.
Procurement. Procurement practices should promote maximum value and economy
through a competitive process. Vendors and Service providers should be selected using
processes that minimize opportunities for favoritism. The Town’s purchasing and
procurement process should encourage life-cycle costing, value analysis, cooperative
purchasing, and efficient disposition of surplus assets. Local vendors should be preferred
only when such practices are shown to benefit Town citizens and taxpayers. Emergency
purchases should be minimized.
CAPITAL IMPROVEMENT AND DEBT FINANCING POLICIES
Capital improvement policies provide for the systematic repair and/or replacement of
existing capital assets.
Section I, Page 26
Capital Improvement Program. The Town will plan for capital improvements over a
multi-year period of time. The Capital Projects Fund 5-Year Plan represents the Town’s
commitment to a multi-year CIP program and relates directly to other long-range plans
and policies of the Town. The plan will be updated each year as part of the budget
planning process. The plan may include (in years other than the first year of the plan)
“unfunded” projects that carry out the Towns strategic and general objectives, but it
should also include capital spending that identifies specific projects that can and will be
completed with known funding sources.
The capital improvements program will incorporate in its projections of expenditures and
funding sources any amounts relating to previous year’s appropriations but which have
yet to be expended.
The first year of the 5-Year Plan will be used as the basis for formal fiscal year
appropriations during the annual budget process. Appropriations made in prior years for
which expenditures have not been changed nor projects completed will be reevaluated
and incorporated into appropriations for the next fiscal year.
Operating Impacts. An economic impact analysis and a maintenance impact statement
shall be prepared by staff when submitting a major capital improvement project to
Council for consideration for inclusion in the CIP program and 5-Year Plan. Operating
fund budgets to maintain capital improvements and addition staff needs must be
identified, estimated and amended if necessary, prior to making a final decision to
approve and undertake a specific capital improvement project.
Technology. New and emerging technologies should be evaluated for opportunities for
use. Where new technologies permit labor savings or allow other cost reductions capital
spending can actually help balance future budgets.
Capital Financing. Capital improvements will be financed primarily through the
Town’s Real Estate Transfer Tax, other user fees, service charges, assessments, or
developer agreements when benefits can be specifically attributed to users.
Development impact fees should be created and implemented at levels sufficient to
ensure that new development pays its fair share of the cost of constructing necessary
community facilities.
Debt financing is appropriate only as a means of matching facilities’ costs with the
benefits enjoyed by future residents.
Projects should be categorized as follows, with financing noted for each category:
(1) Replacement – capital expenditures relating to normal replacement of worn or
obsolete capital plant should be financed on a pay-as-you-go basis, with debt
Section I, Page 27
financing only considered when appropriate. Depreciable assets should,
whenever possible, be financed through internal service funds;
(2) Expansion – capital expenditures relating to the construction of new or
expanded facilities necessitated by growth should be financed primarily on a
pay-as-you-go basis, but when new improvements can be determined to
benefit the overall population in the future, debt financing may be appropriate;
(3) Unusual – some capital expenditures for improvements enhance the quality of
life in the Town of Avon and are consistent with the Town’s goals but cannot
be categorized as essential for the provision of basic services or maintenance
of the useful life of existing facilities. The source of funding in this category
shall be determined by looking to the ultimate beneficiary of the capital
improvement.
Section I, Page 28
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
REVENUES
Taxes 17,783,035$ 16,141,441$ 18,135,097 17,988,894$ 16,488,894$
Licenses and Permits 259,997 206,100 356,646 231,100 231,100
Intergovernmental 3,614,467 1,780,778 2,449,929 1,144,926 1,048,926
Charges for Services 3,820,650 4,125,433 3,377,441 3,972,058 3,973,992
Fines and Forfeitures 91,014 92,445 92,445 92,445 92,445
Investment Earnings 141,567 157,533 221,503 186,974 211,193
Other Revenue 748,969 590,860 756,164 687,542 687,445
Total Operating Revenues 26,459,699 23,094,590 25,389,225 24,303,939 22,733,995
Other Sources
Sales of Fixed Assets 55,300 15,000 15,000 23,000 21,000
Capital Lease Proceeds - 185,000 355,615 375,000 -
Bond and Loan Proceeds 6,602,205 3,000,000 3,000,000 - -
Transfers-In From Other Funds 4,454,313 7,262,696 7,260,086 3,090,971 3,056,685
Total Other Sources 11,111,818 10,462,696 10,630,701 3,488,971 3,077,685
TOTAL REVENUES 37,571,517 33,557,286 36,019,926 27,792,910 25,811,680
EXPENDITURES
General Government and Finance 3,119,007 3,489,558 3,457,058 3,697,489 3,698,862
Community Development 1,201,086 1,539,520 1,533,484 1,334,749 1,320,764
Public Safety 3,122,942 3,396,218 3,304,540 3,631,929 3,572,668
Public Works, Engineering and Utilities 5,067,825 4,766,489 4,546,220 4,657,238 4,730,293
Transportation and Fleet Maintenance 3,236,810 3,823,320 3,754,819 3,381,757 3,334,051
Recreation 1,293,277 1,452,275 1,411,931 1,517,394 1,559,839
Total Operating Expenditures 17,040,947 18,467,380 18,008,052 18,220,556 18,216,477
Debt Service 2,057,521 2,106,308 2,107,254 2,029,690 2,008,143
Capital Improvements and Equipment Replacement 9,072,418 13,203,402 14,205,711 3,004,517 1,412,014
Contingency - 444,493 - 450,000 325,000
Other Uses
Transfers-Out To Other Funds 4,454,313 7,244,486 7,260,086 3,090,971 3,056,685
TOTAL EXPENDITURES 32,625,199 41,466,069 41,581,103 26,795,734 25,018,319
NET SOURCE (USE) OF FUNDS 4,946,318 (7,908,783) (5,561,177) 997,176 793,361
FUND BALANCES, Beginning of Year 17,603,053 22,274,611 22,549,371 16,988,194 17,985,370
FUND BALANCES, End of Year 22,549,371$ 14,365,828$ 16,988,194$ 17,985,370$ 18,778,731$
TOTAL - ALL FUNDS
TOWN OF AVON
Financial Overview
Section II, Page 1
Urban Community Affordable
General Renewal Enhancement Water Housing
Fund Fund Fund Fund Fund
REVENUE
Taxes 12,828,034$ 1,419,328$ -$ -$ -$
Licenses and Permits 226,100 - - - -
Intergovernmental 1,029,926 - - - -
Charges for Services 1,615,108 - - 170,000 28,800
Fines and Forfeitures 92,445 - - - -
Investment Earnings 135,000 7,853 - - 621
Other Revenue 420,300 - 80,000 - 3,120
Total Operating Revenues 16,346,913 1,427,181 80,000 170,000 32,541
Other Sources
Sales of Fixed Assets - - - - -
Capital Lease Proceeds - - - - -
Bond and Loan Proceeds - - - - -
Transfers-In From Other Funds 233,117 - - - -
TOTAL REVENUES 16,580,030 1,427,181 80,000 170,000 32,541
EXPENDITURES
General Government, Housing and Finance 3,669,039$ 3,450 - - 25,000
Community Development 1,334,749 - - - -
Police 3,631,929 - - - -
Public Works, Engineering and Utilities 4,513,089 - - 144,149 -
Transportation and Fleet Maintenance - - - - -
Recreation and Culture 1,517,394 - - - -
Total Operating Expenditures 14,666,200 3,450 - 144,149 25,000
Debt Service - 891,066 - - -
Capital Expenditures - - - - -
Contingency 200,000 - - - -
Other Uses
Transfers-Out To Other Funds 1,702,000 20,000 - 125,000 -
TOTAL EXPENDITURES 16,568,200 914,516 - 269,149 25,000
NET SOURCE (USE) OF FUNDS 11,830 512,665 80,000 (99,149) 7,541
FUND BALANCES, Beginning of Year 5,904,568 1,323,321 205 111,946 563,329
FUND BALANCES, End of Year 5,916,398$ 1,835,986$ 80,205$ 12,797$ 570,870$
Special Revenue Funds
TOTAL - BY FUND
TOWN OF AVON
Financial Overview
Section II, Page 2
Debt Service Internal
Fund Service
Exterior Capital Percent
Energy Offset Bond Projects Transit Fleet Equipment of
Fund Redemption Fund Fund Maintenance Replacement Total Total
-$ -$ 3,700,000$ 41,532$ -$ -$ 17,988,894$ 74.02%
5,000 - - - - - 231,100 0.95%
- - 40,000 75,000 - - 1,144,926 4.71%
- - - 239,246 1,279,426 639,478 3,972,058 16.34%
- - - - - - 92,445 0.38%
- 6,000 37,500 - - - 186,974 0.77%
- - 80,000 104,122 - - 687,542 2.83%
5,000 6,000 3,857,500 459,900 1,279,426 639,478 24,303,939 100.00%
- - - - - 23,000 23,000
- - 375,000 - - - 375,000
- - - - - - -
- 1,010,854 265,000 1,167,000 415,000 - 3,090,971
5,000 1,016,854 4,497,500 1,626,900 1,694,426 662,478 27,792,910
- - - - - - 3,697,489 20.29%
- - - - - - 1,334,749 7.33%
- - - - - - 3,631,929 19.93%
- - - - - - 4,657,238 25.56%
- - - 1,687,784 1,693,973 - 3,381,757 18.56%
- - - - - - 1,517,394 8.33%
- - - 1,687,784 1,693,973 - 18,220,556 100.00%
- 1,016,854 121,770 - - - 2,029,690
- - 2,420,000 - - 584,517 3,004,517
- - 250,000 - - - 450,000
- - 1,243,971 - - - 3,090,971
- 1,016,854 4,035,741 1,687,784 1,693,973 584,517 26,795,734
5,000 - 461,759 (60,884) 453 77,961 997,176
32,768 536,567 4,418,512 625,541 239,818 3,231,619 16,988,194
37,768$ 536,567$ 4,880,271$ 564,657$ 240,271$ 3,309,580$ 17,985,370$
Enterprise Funds
TOTAL - BY FUND
TOWN OF AVON
Financial Overview
Section II, Page 3
REVENUES
TOWN OF AVON
Financial Overview
Taxes
74.02%
Intergovernmental
4.71%
Charges for Services
16.34%
Investment Earnings
0.77%Licenses, Fines, Other
4.16%
2018 Total Operating Revenues
By Major Source
Taxes
71.43%
Intergovernmental
9.65%
Charges for Services
13.30%
Investment Earnings
0.87%Licenses, Fines, Other
4.75%
2017 Total Operating Revenues
By Major Source
Section II, Page 4
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
TAXES
General Property Tax 2,808,814 2,778,154 2,902,011 3,298,945 3,298,945
Specific Ownership Tax 119,483 120,000 120,000 120,000 120,000
Real Estate Transfer Tax 3,497,602 2,200,000 4,200,000 3,700,000 2,200,000
Sales Tax 8,250,381 8,451,015 8,263,606 8,248,606 8,248,606
Utility Tax 102,643 110,000 110,000 110,000 110,000
Accomodations Tax 1,289,879 1,367,272 1,319,538 1,306,343 1,306,343
VAA Retail Sales Fee 735,280 700,000 781,822 775,000 775,000
Franchise Fees 432,488 415,000 438,120 430,000 430,000
Total Taxes 17,236,570$ 16,141,441$ 18,135,097$ 17,988,894$ 16,488,894$
REVENUES
TOWN OF AVON
Financial Overview
The Town of Avon anticipates collecting approximately $17,988,894 or 74.02% of its operating revenues, through
an assortment of taxes in 2018. The chart and table below depicts the amount and type of taxes projected for
2018.
The Town's sales tax rate is 4.0%. The sales tax is deposited into the General Fund to partially finance the
operating costs associated with providing general governmental type services to the community. The Town also
has a 2.0% real estate transfer tax. The tax is charged on all sales of real estate within the Town. Proceeds from
this tax are deposited into the Town's Capital Projects Fund and help pay for major capital improvement projects.
General Property Tax
18.34%
Specific Ownership Tax
0.67%
Real Estate Transfer
Tax
20.57%Sales Tax
45.85%
Utility Tax
0.61%
Accomodations Tax
7.26%
VAA Retail Sales Fee
4.31%Franchise Fees
2.39%
2018 Taxes By Type
Section II, Page 5
REVENUES
TOWN OF AVON
Financial Overview
Property Tax
For 2018, the Towns' property tax rate for the General Fund will remain at 8.956 mills. In addition, the Avon Urban
Renewal Authority has budgeted $1,419,328 in property tax increment. Total property tax revenues for the Town
are budgeted at $3,298,945 or 18.34% of total tax revenues. The two charts below show the Town's historical
property tax levies and assessed valuations for the past ten years.
$-
$50,000,000
$100,000,000
$150,000,000
$200,000,000
$250,000,000
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Year
Historical Assessed Values
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Year
Property Tax Levy
Section II, Page 6
*Total expenditures excluding operating transfers and contingencies
EXPENDITURES
TOWN OF AVON
Financial Overview
General Government
and Finance
10.07%
Community
Development
4.47%
Public Safety
9.63%
Public Works,
Engineering and
Utilities
13.25%
Transportation and
Fleet Maintenance
10.94%
Recreation
4.11%
Debt Service
6.14%
Capital Improvements
and Equipment
Replacement
41.39%
2017 Total Expenditures By Major Function*
General Government
and Finance
15.90%
Community
Development
5.74%
Public Safety
15.62%Public Works,
Engineering and
Utilities
20.03%
Transportation and
Fleet Maintenance
14.54%
Recreation
6.53%
Debt Service
8.73%
Capital Improvements
and Equipment
Replacement
12.92%
2018 Total Expenditures By Major Function*
Section II, Page 7
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
EXPENDITURES
Governmental Funds:
General Fund 15,877,219$ 17,580,126$ 16,937,774$ 16,568,200$ 16,554,997$
Special Revenue Funds 2,283,222 4,201,496 4,344,264 1,208,665 1,100,431
Debt Service Funds 1,120,551 1,027,469 1,022,469 1,016,854 1,017,707
Capital Projects Fund 9,899,544 14,446,458 15,038,474 4,035,741 2,509,119
Total 29,180,536 37,255,549 37,342,981 22,829,460 21,182,254
Proprietary Fund Types:
Transit Fund 1,599,903 2,170,774 2,132,062 1,687,784 1,630,579
Fleet Maintenance Fund 1,636,907 1,652,546 1,622,757 1,693,973 1,703,472
Equipment Replacement Fund 207,853 387,200 483,303 584,517 502,014
Total 3,444,663 4,210,520 4,238,122 3,966,274 3,836,065
TOTAL EXPENDITURES 32,625,199$ 41,466,069$ 41,581,103$ 26,795,734$ 25,018,319$
EXPENDITURES
TOWN OF AVON
Financial Overview
General Fund
66.17%
Special Revenue Funds
4.40%
Debt Service Funds
4.07%
Capital Projects
Fund
11.46%
Transit Fund
6.52%
Fleet Maintenance
Fund
6.81%
Equipment
Replacement Fund
1.02%
2018 Total Expenditures By Fund Type
Section II, Page 8
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
Fund Balances
General Fund 6,063,891$ 5,094,604$ 5,904,568$ 5,916,398$ 5,943,474$
Capital Projects Fund 10,416,611 2,958,576 4,418,512 4,880,271 4,931,270
Bond Reserves 536,567 536,567 536,567 536,567 536,567
Equipment Replacement 2,777,507 3,099,922 3,231,619 3,309,580 3,468,044
Enterprise Funds 908,749 791,723 865,359 804,928 745,887
Special Revenue Funds 1,846,046 1,884,436 2,031,569 2,537,626 3,153,489
Total 22,549,371$ 14,365,828$ 16,988,194$ 17,985,370$ 18,778,731$
FUND BALANCES
General Fund
32.90%
Capital Projects Fund
27.13%
Bond Reserves
2.98%
Equipment
Replacement
18.40%
Enterprise Funds
4.48%
Special Revenue Funds
14.11%
2018 Fund Balances
By Fund
TOWN OF AVON
Financial Overview
General Fund
34.76%
Capital Projects Fund
26.01%
Bond Reserves
3.16%
Equipment
Replacement
19.02%
Enterprise Funds
5.09%
Special Revenue Funds
11.96%2017 Fund Balances
By Fund
Section II, Page 9
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
PERSONNEL COSTS
Salaries and Wages:
Full-time Employees 5,537,525$ 6,131,637$ 6,010,584$ 6,334,433$ 6,235,575$
PTS Employees 639,418 673,018 664,789 698,034 719,064
Overtime & Other Misc. Wages 338,061 336,476 361,107 356,660 389,529
Benefits:
Insurance 1,901,364 2,120,589 2,016,193 2,457,851 2,610,326
Taxes 91,168 103,915 102,398 105,658 107,869
Retirement 637,402 705,305 694,351 723,945 735,780
Other Benefits 24,447 27,546 27,529 30,390 29,478
Total Personnel Costs 9,169,385$ 10,098,486$ 9,876,951$ 10,706,971$ 10,827,621$
EXPENDITURES
TOWN OF AVON
Financial Overview
Full-time Employees
59.16%PTS Employees
6.52%
Overtime & Other
Misc. Wages
3.33%
Insurance
22.96%
Taxes
0.99%
Retirement
6.76%Other Benefits
0.28%
2018 Personnel Expenditures
Full-time Employees
60.85%PTS Employees
6.73%
Overtime & Other
Misc. Wages
3.66%
Insurance
20.41%
Taxes
1.04%
Retirement
7.03%Other Benefits
0.28%
2017 Personnel Expenditures
Section II, Page 10
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
REVENUES
Taxes 12,672,461$ 12,900,212$ 12,770,684$ 12,828,034$ 12,828,034$
Licenses and Permits 259,997 206,100 323,878 226,100 226,100
Intergovernmental 1,014,141 1,032,778 1,055,129 1,029,926 1,008,926
Charges for Services 1,543,296 1,748,077 1,665,189 1,615,108 1,616,358
Fines and Forfeitures 91,014 92,445 92,445 92,445 92,445
Investment Earnings 73,208 75,000 135,000 135,000 150,000
Other Revenue 407,333 329,900 429,799 420,300 420,100
Total Operating Revenues 16,061,450 16,384,512 16,472,124 16,346,913 16,341,963
Other Sources
Capital Lease Proceeds - - 80,000 - -
Transfer-In From Capital Projects Fund 219,735 226,327 226,327 233,117 240,110
Total Other Sources 219,735 226,327 306,327 233,117 240,110
TOTAL REVENUES 16,281,185$ 16,610,839$ 16,778,451$ 16,580,030$ 16,582,073$
EXPENDITURES
General Government 3,103,970$ 3,461,108$ 3,427,608$ 3,669,039$ 3,672,862$
Community Development 1,201,086 1,539,520 1,533,484 1,334,749 1,320,764
Public Safety 3,122,942 3,396,218 3,304,540 3,631,929 3,572,668
Public Works 3,823,374 4,608,512 4,389,796 4,513,089 4,623,864
Recreation 1,293,277 1,452,275 1,411,931 1,517,394 1,559,839
Total Operating Expenditures 12,544,649 14,457,633 14,067,359 14,666,200 14,749,997
Contingency - 194,493 - 200,000 75,000
Other Uses
Transfers-Out to Town Center West Fund 77,576 - - - -
Transfers-Out to Capital Projects Fund 1,670,000 1,120,000 1,120,000 120,000 120,000
Transfers-Out to Transit 1,134,994 1,408,000 1,390,415 1,167,000 1,185,000
Transfers-Out to Fleet Maintenance 450,000 400,000 360,000 415,000 425,000
Total Other Uses 3,332,570 2,928,000 2,870,415 1,702,000 1,730,000
TOTAL EXPENDITURES 15,877,219 17,580,126 16,937,774 16,568,200 16,554,997
NET SOURCE (USE) OF FUNDS 403,966 (969,287) (159,323) 11,830 27,076
FUND BALANCES, Beginning of Year 5,659,925 6,063,891 6,063,891 5,904,568 5,916,398
FUND BALANCES, End of Year 6,063,891$ 5,094,604$ 5,904,568$ 5,916,398$ 5,943,474$
FUND BALANCES:
Nonspendable -$ -$ -$ -$ -$
Restricted For:
3% TABOR Emergency Reserve 664,805 664,805 664,805 664,805 664,805
Assigned For:
Special Events - - - 100,000 100,000
Capital Improvements - - - - -
Unassigned:
25% Minimum Reserve Balance 3,551,805 4,066,408 3,954,444 4,062,050 4,089,999
Undesignated, Unreserved 1,847,281 363,391 1,285,320 1,089,543 1,088,670
TOTAL FUND BALANCES 6,063,891$ 5,094,604$ 5,904,568$ 5,916,398$ 5,943,474$
MUNICIPAL SERVICES
General Fund #10
Section II, Page 11
MUNICIPAL SERVICES
General Fund
Taxes
78.47%
Licenses and Permits
1.38%
Intergovernmental
6.30%
Charges for Services
9.88%
Fines and Forfeitures
0.57%Investment Earnings
0.83%Other Revenue
2.57%
2018 Operating Revenues
General Government
25.02%
Community
Development
9.10%
Public Safety
24.76%
Public Works
30.77%
Recreation
10.35%
2018 Operating Expenditures
Section II, Page 12
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
TAXES
General Property Tax 1,742,307$ 1,736,925$ 1,737,598$ 1,838,085$ 1,838,085$
Specific Ownership Tax 119,483 120,000 120,000 120,000 120,000
Sales Tax 8,097,130 8,421,015 8,218,606 8,218,606 8,218,606
Utility Tax 102,643 110,000 110,000 110,000 110,000
Accommodation Tax 1,289,879 1,367,272 1,319,538 1,306,343 1,306,343
Other 153,251 30,000 45,000 30,000 30,000
VAA RSF 735,280 700,000 781,822 775,000 775,000
Franchise Fees 432,488 415,000 438,120 430,000 430,000
TOTAL TAXES 12,672,461$ 12,900,212$ 12,770,684$ 12,828,034$ 12,828,034$
Revenues
MUNICIPAL SERVICES
General Fund
General Property Tax
14.33%
Specific Ownership Tax
0.94%
Sales Tax
64.07%
Utility Tax
0.86%
Accommodation Tax
10.18%
Other
0.23%
VAA RSF
6.04%
Franchise Fees
3.35%
2018 Taxes
Section II, Page 13
Other
Personnel Contracted Operating Debt Capital
Services Commodities Services Costs Service Outlay Total
EXPENDITURES
General Government 2,426,614$ 94,117$ 660,083$ 474,125$ #REF!14,100$ 3,669,039$
Community Development 540,222 99,110 112,653 580,265 #REF!2,500 1,334,749
Public Safety 2,594,448 196,240 58,189 662,760 #REF!120,291 3,631,929
Public Works 2,224,780 391,403 780,308 1,077,598 #REF!39,000 4,513,089
Recreation and Culture 1,206,090 70,305 34,486 203,663 #REF!2,850 1,517,394
TOTAL OPERATING
EXPENDITURES 8,992,154$ 851,175$ 1,645,719$ 2,998,411$ #REF!178,741$ #REF!
Expenditures
MUNICIPAL SERVICES
General Fund
Personnel Services
61.31%Commodities
6.28%
Contracted Services
11.22%
Other Operating Costs
20.30%
Debt Service
0.00%Capital Outlay
0.98%
2018 Operating Expenditures
By Object Class
Section II, Page 14
Original or Final
Prev. Amend.Revised Proposed Proposed
Account Actual Budget Budget Budget Budget
Number Description 2016 2017 2017 2018 2019
Taxes:
51101 General Property Tax 1,740,308$ 1,735,425$ 1,735,425$ 1,836,085$ 1,836,085$
51102 General Property Tax - Delinquencies - 500 500 500 500
51103 General Property Tax - Interest 2,999 1,000 1,673 1,500 1,500
51104 General Property Tax - Abatements (1,000) - - - -
51201 Specific Ownership Tax 119,483 120,000 120,000 120,000 120,000
51301 Sales Tax 8,097,130 8,421,015 8,218,606 8,218,606 8,218,606
51302 Utility Tax 102,643 110,000 110,000 110,000 110,000
51303 Accommodation Tax 1,289,879 1,367,272 1,319,538 1,306,343 1,306,343
51304 Penalties and Interest 30,487 25,000 25,000 25,000 25,000
51305 Sales Tax Audit Assessments 122,764 5,000 20,000 5,000 5,000
51307 VAA Retail Sales Fee 735,280 700,000 781,822 775,000 775,000
51402 Franchise Fees 432,488 415,000 438,120 430,000 430,000
51000 Total Taxes 12,672,461 12,900,212 12,770,684 12,828,034 12,828,034
Licenses and Permits:
52101 Liquor Licenses 8,234 7,000 7,000 7,000 7,000
52102 Business Licenses 87,510 65,000 84,678 85,000 85,000
52103 Contractor's Licenses 12,520 10,500 10,500 10,500 10,500
52201 Building Permits 143,642 115,000 185,000 115,000 115,000
52205 Road Cut Permits 7,615 8,000 11,100 8,000 8,000
52207 Mobile Vendor Cart Permits 476 600 600 600 600
52209 School Site In-lieu-of Payment - - 25,000 - -
52000 Total Licenses and Permits 259,997 206,100 323,878 226,100 226,100
Intergovernmental:
Federal Grants:
53106 Click It or Ticket 8,360 5,500 5,500 5,500 5,500
53107 Ballistic Vests 2,320 2,000 2,000 2,000 2,000
State Grants
53204 LEAF Grant 31,422 23,000 23,000 18,000 18,000
53206 High Visibility Grant 24,140 27,000 27,000 20,000 20,000
53299 Other State Grants 33,048 21,852 34,203 21,000 -
Local Government/Other Agency
53402 Eagle County - Childcare 6,677 - - - -
53900 Eagle River Youth Coalition 570 8,500 8,500 8,500 8,500
Subtotal: Grants 106,537 87,852 100,203 75,000 54,000
Revenue Detail
MUNICIPAL SERVICES
General Fund
Section II, Page 15
Original or Final
Prev. Amend.Revised Proposed Proposed
Account Actual Budget Budget Budget Budget
Number Description 2016 2017 2017 2018 2019
Revenue Detail
MUNICIPAL SERVICES
General Fund
State/County Shared Revenue:
53301 Conservation Trust 72,226 62,000 72,000 72,000 72,000
53302 Motor Vehicle Registration 24,639 22,000 22,000 22,000 22,000
53303 Highway User's Tax 193,388 201,963 201,963 201,963 201,963
53304 Cigarette Tax 43,200 42,000 42,000 42,000 42,000
53305 County Sales Tax 445,043 483,743 483,743 483,743 483,743
53306 Road & Bridge Fund 128,078 132,220 132,220 132,220 132,220
53308 State Severance Tax 1,030 1,000 1,000 1,000 1,000
Subtotal: Shared Revenue 907,604 944,926 954,926 954,926 954,926
53000 Total Intergovernmental 1,014,141 1,032,778 1,055,129 1,029,926 1,008,926
Charges for Services:
General Government:
54102 Photocopying Charges 14$ 300$ 300$ 300$ 300$
54103 License Hearing Fees - 100 100 100 100
54104 Other Fees and Charges 1,828 1,250 1,250 1,250 1,250
54105 CC & Paper Filing Fees 2,332 - - - -
54201 Plan Check Fees 104,641 95,000 95,000 95,000 95,000
54202 Subdivision Review Fees 916 1,000 1,000 1,000 1,000
54203 Design Review Fees 15,754 14,295 14,295 14,295 14,295
54204 Animal Control Fees 590 500 500 500 500
54206 Fire Impact Fee Administration Fees 832 750 750 750 750
54301 Police Reports 713 600 600 600 600
54302 Police Extra Duty 18,564 25,000 25,000 25,000 25,000
54303 Fingerprinting Fees 5,547 4,500 4,500 5,000 5,000
54304 VIN Inspection Fees 18,030 18,000 18,000 5,000 5,000
54305 False Alarm Fees/Misc Fees 240 500 500 500 500
54306 National Night Out 1,430 2,000 2,000 2,000 2,000
54399 DUI Reimbursement 19,063 24,250 24,250 24,250 24,250
Subtotal: General Govern.190,494 188,045 188,045 175,545 175,545
Recreation Facility:
54601 Admission Fees 901,307 888,200 925,000 915,000 915,000
54602 Program Fees 46,582 88,810 88,810 94,580 94,580
54603 Rentals 49,426 45,000 45,000 42,500 42,500
54604 Merchandise Sales 8,598 8,500 8,500 8,500 8,500
54606 Rec Center Services 10,603 9,200 9,200 10,000 10,000
54607 Fitness Program Revenues 50,159 52,000 52,000 50,125 51,000
Other Recreation:
54651 Adult Program Revenues 19,378 25,350 25,350 24,921 25,921
54652 Cabin Equipment Rentals 17,542 13,500 22,000 17,500 17,500
54653 Athletic Field Rentals 8,535 - 2,000 2,000 2,000
54655 Youth Program Revenues 149,700 145,565 145,565 215,625 215,000
Section II, Page 16
Original or Final
Prev. Amend.Revised Proposed Proposed
Account Actual Budget Budget Budget Budget
Number Description 2016 2017 2017 2018 2019
Revenue Detail
MUNICIPAL SERVICES
General Fund
Special Events:
54670 Ticket Sales - 192,250 84,500 - -
54671 Revenues from Vendor Sales - 12,000 7,040 - -
54676 Sponsorships 38,000 40,000 25,600 38,000 38,000
54678 Event Fees 11,937 20,100 20,100 10,525 10,525
54679 Special Event Admission Fees 41,035 19,557 16,479 10,287 10,287
Subtotal: Recreation 1,352,802 1,560,032 1,477,144 1,439,563 1,440,813
54000 Total Charges for Services 1,543,296 1,748,077 1,665,189 1,615,108 1,616,358
Fines and Forfeitures:
55101 Court Fines - Traffic 47,006 51,300 51,300 51,300 51,300
55102 Court Fines - Criminal 22,958 21,000 21,000 21,000 21,000
55103 Court Fines - Parking 7,245 6,735 6,735 6,735 6,735
55105 Court Costs 7,280 7,000 7,000 7,000 7,000
55106 Jury Fees - 100 100 100 100
55107 Bond Forfeitures 250 100 100 100 100
55110 Police Training Surcharge 6,275 6,210 6,210 6,210 6,210
55000 Total Fines and Forfeitures 91,014 92,445 92,445 92,445 92,445
Investment Earnings:
57101 Interest 73,208$ 75,000 135,000$ 135,000$ 150,000$
57000 Total Investment Earnings 73,208 75,000 135,000 135,000 150,000
Other Revenues:
58101 Recreational Amenity Fees 250,468 235,000 325,000 325,000 325,000
58109 Bond Issuance Fees 10,696 9,800 10,532 10,200 10,000
58201 Lease of Town-Owned Property 46,662 40,000 40,000 40,000 40,000
58999 Miscellaneous Nonclassified Revenues 99,507 45,100 54,267 45,100 45,100
58000 Total Other Revenues 407,333 329,900 429,799 420,300 420,100
50000 TOTAL REVENUES 16,061,450$ 16,384,512$ 16,472,124$ 16,346,913$ 16,341,963$
Section II, Page 17
Original or Final
Dept./Prev. Amend.Revised Proposed Proposed
Div.Actual Budget Budget Budget Budget
Number Description 2016 2017 2017 2018 2019
General Government:
111 Mayor and Town Council 207,490$ 221,972$ 218,786$ 226,760$ 227,260$
112 Boards and Commissions 12,454 18,066 18,192 16,049 16,049
113 Town Attorney 133,145 132,000 132,000 132,000 132,000
115 Town Clerk 135,048 126,191 124,455 117,913 120,153
121 Municipal Court 106,594 129,000 137,287 148,899 153,829
131 Town Manager 364,898 405,797 382,240 375,561 383,906
133 Community Relations 124,692 187,497 187,372 195,666 177,772
Subtotal General Government 1,084,321 1,220,523 1,200,332 1,212,848 1,210,969
Human Resources:
132 Human Resources 416,018 439,677 445,365 503,153 480,048
Finance and IT:
141 Finance 802,661 911,500 886,438 1,021,522 1,050,218
143 Information Systems 380,891 406,753 400,647 434,262 438,849
149 Nondepartmental 420,079 482,655 494,826 497,254 492,778
Subtotal Finance and IT 1,603,631 1,800,908 1,781,911 1,953,038 1,981,845
Total General Government and Finance 3,103,970 3,461,108 3,427,608 3,669,039 3,672,862
Community Development:
212 Planning 215,001 283,033 282,393 281,940 283,621
213 Building Inspection 141,694 149,265 148,302 151,049 153,263
214 Economic Development 37,147 - - - -
215 Town Produced Events 291,225 563,831 598,952 243,760 225,880
216 Special Event Funding 307,788 360,771 296,217 400,000 400,000
217 Community Grants 208,231 182,620 207,620 161,000 161,000
218 Salute to the USA - - - 97,000 97,000
Total Community Development 1,201,086 1,539,520 1,533,484 1,334,749 1,320,764
Police Department:
311 Administration 535,815 686,574 685,087 775,392 729,506
312 Patrol 2,332,791 2,438,204 2,352,401 2,570,770 2,541,865
313 Investigations 254,336 271,440 267,052 285,767 301,297
Total Police Department 3,122,942 3,396,218 3,304,540 3,631,929 3,572,668
Department Expenditure Summaries
MUNICIPAL SERVICES
General Fund
Section II, Page 18
Original or Final
Dept./Prev. Amend.Revised Proposed Proposed
Div.Actual Budget Budget Budget Budget
Number Description 2016 2017 2017 2018 2019
Department Expenditure Summaries
MUNICIPAL SERVICES
General Fund
Public Works
Engineering:
412 Engineering 267,207 251,376 245,969 283,636 250,954
418 Buildings and Facilities 1,085,263 1,293,193 1,218,952 1,194,952 1,169,021
Roads and Bridges:
413 Roads and Bridges 1,400,312 2,357,162 2,259,519 2,362,984 2,507,016
415 Parks and Grounds 1,070,592 706,781 665,356 671,517 696,873
Total Public Works Department 3,823,374 4,608,512 4,389,796 4,513,089 4,623,864
Recreation Department:
514 Administration 241,114 227,282 227,743 237,063 245,425
515 Adult Programs 50,914 56,087 55,962 61,906 53,757
516 Aquatics 441,428 574,478 533,684 542,219 543,545
518 Fitness 136,161 150,785 150,645 144,227 144,227
519 Guest Services 295,102 297,882 308,017 325,124 326,497
521 Youth Programs 128,558 145,761 135,880 149,536 189,069
523 Communtiy Swim Program - - - 57,319 57,319
Total Recreation 1,293,277 1,452,275 1,411,931 1,517,394 1,559,839
TOTAL OPERATING EXPENDITURES 12,544,649$ 14,457,633$ 14,067,359$ 14,666,200$ 14,749,997$
Section II, Page 19
Dept./Purchased &Other
Div.Personnel Contracted Operating Capital
Number Description Services Commodities Services Costs Outlay Total
General Government:
111 Town Council 197,120$ -$ 3,700$ 25,940$ -$ 226,760$
112 Boards and Commissions 13,299 500 - 2,250 - 16,049
113 Town Attorney - - 132,000 - - 132,000
115 Town Clerk 98,874 2,910 9,299 6,830 - 117,913
121 Municipal Court 121,018 200 25,506 2,175 - 148,899
131 Town Manager 356,341 75 4,550 12,995 1,600 375,561
133 Community Relations 87,651 125 47,290 60,600 - 195,666
Subtotal General Govt 874,303 3,810 222,345 110,790 1,600 1,212,848
Human Resources Department:
132 Human Resources 397,203 38,640 33,900 30,910 2,500 503,153
Finance and IT:
141 Finance Department 820,555 5,635 159,660 25,672 10,000 1,021,522
143 Information Systems 252,830 14,457 106,776 60,199 - 434,262
149 Nondepartmental 81,723 31,575 137,402 246,554 - 497,254
Subtotal Finance and IT 1,155,108 51,667 403,838 332,425 10,000 1,953,038
Total General Govt and Finance 2,426,614 94,117 660,083 474,125 14,100 3,669,039
Community Development:
212 Planning 215,870 810 54,123 9,537 1,600 281,940
213 Building Inspection 143,635 375 2,500 4,539 - 151,049
215 Town Produced Events 180,716 925 56,030 5,189 900 243,760
216 Special Event Funding - - - 400,000 - 400,000
218 Community Grants - - - 161,000 - 161,000
218 Salute to the USA - 97,000 - - - 97,000
Total Community Development 540,221 99,110 112,653 580,265 2,500 1,334,749
Public Safety:
Police Department:
311 Administration 601,905 78,660 37,147 42,680 15,000 775,392
312 Patrol 1,723,151 112,030 19,842 610,456 105,291 2,570,770
313 Investigations 269,393 5,550 1,200 9,624 - 285,767
Total Public Safety 2,594,449 196,240 58,189 662,760 120,291 3,631,929
Departmental Operating Costs
MUNICIPAL SERVICES
General Fund
Section II, Page 20
Dept./Purchased &Other
Div.Personnel Contracted Operating Capital
Number Description Services Commodities Services Costs Outlay Total
Departmental Operating Costs
MUNICIPAL SERVICES
General Fund
Public Works
412 Engineering 231,090 5,888 34,200 9,058 3,400 283,636
413 Buildings & Facilities 460,488 94,330 150,308 489,826 - 1,194,952
415 Roads and Bridges 1,533,202 150,950 318,310 352,022 8,500 2,362,984
418 Parks - 140,235 277,490 226,692 27,100 671,517
Total Public Works 2,224,780 391,403 780,308 1,077,598 39,000 4,513,089
Recreation:
514 Administration 173,663 5,800 13,230 44,370 - 237,063
515 Adult Programs 55,496 6,410 - - - 61,906
516 Aquatics 466,482 26,425 20,272 29,040 - 542,219
518 Fitness 71,017 3,700 - 69,510 - 144,227
519 Guest Services 281,315 14,625 - 26,334 2,850 325,124
521 Youth Programs 127,983 11,370 984 9,199 - 149,536
523 Community Swim Program 30,134 1,975 - 25,210 - 57,319
Total Recreation 1,206,090 70,305 34,486 203,663 2,850 1,517,394
TOTAL OPERATING EXPENDITURES 8,992,154$ 851,175$ 1,645,719$ 2,998,411$ 178,741$ 14,666,200$
Section II, Page 21
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
SEE THE GENERAL FUND - PUBLIC WORKS DEPARTMENT
BUDGET SUMMARY: TOWN CENTER WEST MAINTENANCE FUND
The Town Center West Maintenance Fund receives fund transfers in from the General and Urban Renewal Funds.
Monies are used for maintenance of the "pedestrian mall", including summer landscaping and winter snow removal.
Effective January 1, 2017, the Town Center West Maintenance Fund has been consolidated into the Parks budget
wtihin the General Fund.
ADMINISTRATION OF THE DEPARTMENT
The Director of Public Works oversees the Fund budget, which is accounted for in the Public Works department.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
Section II, Page 22
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
REVENUES
Other Revenue:
Insurance Proceeds -$ -$ -$ -$ -$
Miscellaneous Nonclassified Revenues - - - - -
Total Operating Revenues - - - - -
Other Sources
Transfers In - General Fund 77,576 - - - -
Transfers In - Urban Renewal Authority 50,000 - - - -
TOTAL REVENUES 127,576 - - - -
EXPENDITURES
Public Works:
Main Street Maintenance 252,173 - - - -
Total Operating Expenditures 252,173 - - - -
TOTAL EXPENDITURES 252,173 - - - -
NET SOURCE (USE) OF FUNDS (124,597) - - - -
FUND BALANCES, Beginning of Year 124,597 - - - -
FUND BALANCES, End of Year -$ -$ -$ -$ -$
MUNICIPAL SERVICES
Town Center West Maintenance Fund #21
Section II, Page 23
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
Personnel Services -$ -$ -$ -$ -$
Commodities - - - - -
Contract Services - 3,200 3,200 3,200 1,000
Other Operating Costs - 250 250 250 -
Capital Outlay 32,603 - 50,000 - -
Total 32,603$ 3,450$ 53,450$ 3,450$ 1,000$
SEE CAPITAL PROJECTS FUND
The Urban Renewal Fund's main source of funding is property tax increment revenues for Urban Renewal Plan areas
within the Town. The Town Center West Urban Renewal Plan Area was created in 2007, and is the only urban
renewal plan area within Avon. The plan area has a 25-year life for tax increment financing. Debt issuance proceeds
from tax increment financing in the amount of $3 million were received in early January, 2017. These proceeds were
transferred to the Capital Projects Fund for the New Town Hall tenant finish project. Property tax increment
revenues for 2018 are based upon an increment of $21,907,190 and an overlapping mill rate of 63.008, resulting in a
26% increase in net revenues from the previous year.
BUDGET SUMMARY: AVON URBAN RENEWAL FUND
ADMINISTRATION OF THE DEPARTMENT
The Urban Renewal Fund is administered by the Finance Director.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
Section II, Page 24
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
REVENUES
Taxes 1,026,249$ 1,000,832$ 1,124,116$ 1,419,328$ 1,419,328$
Investment Earnings 4,085 4,712 6,282 7,853 9,424
Total Operating Revenues 1,030,334 1,005,544 1,130,398 1,427,181 1,428,752
Other Sources
Debt Issuance Proceeds - 3,000,000 3,000,000 - -
TOTAL REVENUES 1,030,334 4,005,544 4,130,398 1,427,181 1,428,752
EXPENDITURES
Current:
General Government - 3,450 3,450 3,450 1,000
Capital Improvements 32,603 - 50,000 - -
Debt Service:
Principal 410,000 545,000 564,637 576,079 595,998
Interest 218,240 282,569 282,253 271,907 252,556
Bond Issuance Costs - 90,000 81,625 - -
Treasurer Fees 39,391 39,000 34,000 42,580 42,580
Fiscal Charges 300 500 500 500 500
Total Operating Expenditures 700,534 960,519 1,016,465 894,516 892,634
Other Uses
Transfers Out - Capital Projects Fund - 2,900,000 2,978,375 20,000 -
Transfers Out - Town Center West Mtc. Fund 50,000 - - - -
Total Other Uses 50,000 2,900,000 2,978,375 20,000 -
TOTAL EXPENDITURES 750,534 3,860,519 3,994,840 914,516 892,634
NET SOURCE (USE) OF FUNDS 279,800 145,025 135,558 512,665 536,118
FUND BALANCES, Beginning of Year 907,963 1,162,585 1,187,763 1,323,321 1,835,986
FUND BALANCES, End of Year 1,187,763$ 1,307,610$ 1,323,321$ 1,835,986$ 2,372,104$
FUND BALANCES:
Restricted For:
Debt Service 628,240$ 628,240$ 628,240$ 628,240$ 628,240$
Urban Renewal 559,523 679,370 695,081 7,746 543,864
Assigned For:
New Town Hall - - - 1,200,000 1,200,000
TOTAL FUND BALANCES 1,187,763$ 1,307,610$ 1,323,321$ 1,835,986$ 2,372,104$
AVON URBAN RENEWAL AUTHORITY #22
Summary
Section II, Page 25
Debt Service Summary
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2016 2017 2017 2018 2019
DEBT SERVICE
932 Series 2013, Tax Increment Revenue Bonds
65101 Principal 410,000$ 395,000$ 395,000$ 410,000$ 425,000$
65102 Interest 218,240 203,808 203,808 189,904 175,472
933 Series 2016, Tax Increment Revenue Bonds
65101 Principal - 150,000 169,637 166,079 170,998
65102 Interest - 78,761 78,445 82,003 77,084
Fiscal Charges
65104 Bond Issuance Charges - 90,000 81,625 - -
64303 Treasurer Fees 39,391 39,000 34,000 42,580 42,580
65103 Trustee Fees 300 500 500 500 500
60000 TOTAL DEBT SERVICE 667,931$ 957,069$ 963,015$ 891,066$ 891,634$
AVON URBAN RENEWAL AUTHORITY
Debt Service
Section II, Page 26
CIP Projects Inventory
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2016 2017 2017 2018 2019
CAPITAL IMPROVEMENT PROJECTS
Facilities
Cultural and Recreational Facilities
15001 Hahnewald Barn Study -$ -$ 10,000$ -$ -$
Roads and Streets:
Street Improvements:
32018 Nottingham Road Streetlights 32,603 - - - -
Utilities
41008 Heat Recovery Study - - 40,000 - -
Total Capital Improvement Projects 32,603$ -$ 50,000$ -$ -$
AVON URBAN RENEWAL AUTHORITY
Capital Projects
Section II, Page 27
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2017 2019
SEE CAPITAL PROJECTS FUND
The Community Enhancement Fund (CEF) originates from the Franchise Agreement the Town of Avon has with Holy
Cross Energy to sell electricity to the Town. One percent (1%) of the revenue generated by Holy Cross Energy in the
Town of Avon is placed in the Community Enhancement Fund and is restricted to the following uses: beautification
projects, energy conservation projects, equipment and technology upgrades for schools, scholarship funds,
acquisition of open space and/or park land and development, sponsorship of special community events, and
undergrounding of overhead electric and other utility lines.
The CEF generates approximately $80,000/year and at the end of 2017 there is estimated be $205 remaining in the
CEF Fund Balance. The project in the CIP to be funded by the CEF in 2017 is the Nottingham Park playground
($142,000 Revised). There are no proejcts currently budgeted for 2018 or 2019.
BUDGET SUMMARY: COMMUNITY ENHANCEMENT FUND
ADMINISTRATION OF THE DEPARTMENT
The Town Engineer administers the Community Enhancement Fund.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
Section II, Page 28
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
REVENUES
Other Revenue:
Community Enhancement Fees 71,736$ 84,000$ 80,000$ 80,000$ 80,000$
Total Operating Revenues 71,736 84,000 80,000 80,000 80,000
Other Sources
Transfers In - General Fund - - - - -
TOTAL REVENUES 71,736 84,000 80,000 80,000 80,000
EXPENDITURES
Public Works:
Community Enhancement - - - - -
Total Operating Expenditures - - - - -
Other Uses
Transfers Out - Capital Projects Fund 100,000 158,000 142,000 - -
TOTAL EXPENDITURES 100,000 158,000 142,000 - -
NET SOURCE (USE) OF FUNDS (28,264) (74,000) (62,000) 80,000 80,000
FUND BALANCES, Beginning of Year 90,469 74,469 62,205 205 80,205
FUND BALANCES, End of Year 62,205$ 469$ 205$ 80,205$ 160,205$
FUND BALANCES:
Restricted For:
Community Enhancement Projects 62,205$ 469$ 205$ 80,205$ 160,205$
TOTAL FUND BALANCES 62,205$ 469$ 205$ 80,205$ 160,205$
MUNICIPAL SERVICES
Community Enhancement Fund #23
Section II, Page 29
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
Personnel Services 48,360$ 33,227$ 33,199$ 34,399$ 34,679$
Commodities - - - - -
Contract Services 52,749 88,000 33,000 91,000 53,000
Other Operating Costs 891,169 36,750 36,750 18,750 18,750
Capital Outlay - - 53,475 - -
Total 992,278$ 157,977$ 156,424$ 144,149$ 106,429$
Water Utilities 992,278$ 157,977$ 156,424$ 144,149$ 106,429$
Total 992,278$ 157,977$ 156,424$ 144,149$ 106,429$
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Management of Capital Water Projects 25%$27,438 $36,037 Projects on Time/Budget
Long-Range Planning 75%82,313 108,112 Community Survey
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Water Utilities
BUDGET SUMMARY: WATER FUND
ADMINISTRATION OF THE DEPARTMENT
The Water Fund is administered by the Town Engineer. Approximately 15% of the Engineer's total administration
time is charged to the Water Fund.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
The Water Fund collects revenues, which are restricted to water related projects and expenses. Revenues are
generated by a $4,000 per Single Family Equivalent (SFE) water tap fee and a $3.25/SFE/month fee on the water bill.
Expenditures in the Water Fund include engineering and construction of projects, water attorney fees and irrigation
ditch maintenance. In addition, revenues are contributed to third parties for water quality monitoring, river clean-
up and associated projects.
DEPARTMENT EXPENDITURES BY PROGRAM
PROGRAM ACTIVITIES AND OPERATIONS: WATER FUND
Management of Capital Water Projects: Includes accounts payable and payroll processing and general accounting;
revenue collection, compliance, licensing and administration; procurement compliance and fixed asset inventory;
internal control structure and asset safekeeping; and preparation of the Town's comprehensive annual financial
report.
Long-Range Planning: Includes oversight of water rights and work on the resolution of issues with the Water
Authority as identified in the 2017-19 Strategic Plan.
Section II, Page 30
1. Develop an implementation plan for the Eagle River Water Quality Plan
2. Begin the design and construction mitigation measures of the Nottingham Road mud flows.
ACCOMPLISHMENTS AND GOALS: WATER FUND
2017 MAJOR ACCOMPLISHMENTS
1. Continued to work to develop an Eagle River Water Qualtiy Plan to protect the long-term sustainability of the river.
2. Completed the Nottingham Road mud and debris flow mitigation study.
2018 STRATEGIC GOALS
Section II, Page 31
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
REVENUES
Charges for Services:
Water Surcharges 153,637$ 150,000$ 150,000$ 150,000$ 150,000$
Tap Fees 58,865 51,200 10,000 20,000 20,000
Tap Fees - Mountain Star 16,712 10,000 53,475 - -
Total Charges for Services 229,214 211,200 213,475 170,000 170,000
Other Revenues
Nonclassified Revenues - - - - -
TOTAL REVENUES 229,214$ 211,200$ 213,475$ 170,000$ 170,000$
EXPENDITURES
Water Utilities 992,278 157,977 156,424 144,149 106,429
Total Operating Expenditures 992,278 157,977 156,424 144,149 106,429
Other Uses
Transfers Out - Capital Projects Fund 173,200 - 25,000 125,000 76,368
TOTAL EXPENDITURES 1,165,478 157,977 181,424 269,149 182,797
NET SOURCE (USE) OF FUNDS (936,264) 53,223 32,051 (99,149) (12,797)
FUND BALANCES, Beginning of Year 1,016,159 38,173 79,895 111,946 12,797
FUND BALANCES, End of Year 79,895$ 91,396$ 111,946$ 12,797$ -$
FUND BALANCES:
Restricted For:
Water Projects 79,895$ 91,396$ 111,946$ 12,797$ -$
TOTAL FUND BALANCES -$ -$ -$ -$ -$
MUNICIPAL SERVICES
Water Fund #24
Section II, Page 32
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 35,912 25,313 24,384 24,623 24,556
61106 Paid out Leave 0 235 235 238 238
61201 Automobile Allowance 900 550 530 528 527
61301 FT Pension 3,950 2,810 2,708 2,735 2,727
61304 Employee Assistance Progr 8 6 6 6 6
61401 FICA/Medicare 564 365 365 368 367
61501 Group Health and Life Insur 5,542 3,929 3,923 4,772 5,114
61505 Long-term Disability Insuran 168 121 144 146 146
61507 Dental Insurance 435 307 321 324 340
61509 Worker's Compensation 771 568 507 584 582
61510 Unemployment Insurance 109 75 75 76 76
61000 Personnel Services 48,360 33,227 33,199 34,399 34,679
63101 Legal Services 22,204 20,000 10,000 10,000 10,000
[Entity] Budget Detail Desc.Total
[424] Water Attorney Fees 10,000
Total 10,000
63102 Audit and Accounting Servic 1,500 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[424] 2016 Audit 1,500
Total 1,500
63104 Engineering Services 1,371 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[424] Engineering Services for Dam Monitoring 1,500
Total 1,500
63199 Other Professional Services 563 0 0 0 0
63999 Other Contract Services 27,112 65,000 20,000 78,000 40,000
[Entity] Budget Detail Desc.Total
[424] Ditch Main., pump WQ structures 20,000
[424] Water Quality Plan Implementation 20,000
[424] Wet Well (delayed)38,000
Total 78,000
63000 Purchased and Contracte 52,749 88,000 33,000 91,000 53,000
64902 Financial Support, Donation 890,919 36,500 36,500 18,500 18,500
[Entity] Budget Detail Desc.Note Total
[424] Watershed Council 4,000
[424] Water Quality Monitoring 13,500
[424] Eagle River Cleanup 1,000
[424] Mountain Star Contribution 0
424 Water Utilities Town of Avon
Line Item Detail
Section II, Page 33
64905 Insurance Premiums 250 250 250 250 250
[Entity] Budget Detail Desc.Note Total
[424] CIRSA Insurance Premium 250
Total 250
64000 Other Operating Costs 891,169 36,750 36,750 18,750 18,750
66601 Mountain Star Tap Fee Rei 0 0 53,475 0 0
66000 Capital Outlay 0 0 53,475 0 0
69101 Operating Transfers-Out 173,200 0 25,000 125,000 76,368
[Entity] Budget Detail Desc.Total
[424] Operating Transfer-out - Capital Projects Fund 125,000
Total 125,000
69000 Other Uses 173,200 0 25,000 125,000 76,368
60000T Total Expenditures & Oth 1,165,478 157,977 181,424 269,149 182,797
424 Water Utilities Town of Avon
Line Item Detail
Section II, Page 34
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
Personnel Services -$ -$ -$ -$ -$
Commodities - - - - -
Contract Services 15,037 25,000 26,000 25,000 25,000
Other Operating Costs - - - - -
Capital Outlay - - - - -
Total 15,037$ 25,000$ 26,000$ 25,000$ 25,000$
DEPARTMENT EXPENDITURES BY CATEGORY
BUDGET SUMMARY: AFFORDABLE HOUSING FUND
The Affordable Housing Fund was established to receive payment from two developments: $846,000 from the
Westin Riverfront development, and $100,000 from the original Gates Development (now known as The Ascent).
The exactions were paid in full satisfaction of the employee housing impact fee and mitigation requirements.
Monies in the Fund may be used for any purpose deemed appropriate by the Town Council. Funds have been
appropriated in the 2017, 2018 and 2019 budgets for project development associated with affordable housing
programs. For 2018 and 2019, rental revenues from the leasing of two residential units from the recently vacated
Wildridge Fire Station have been included in the Affordable Housing Fund budget.
The Town Manager administers the Affordable Housing Fund.
DEPARTMENT FINANCIAL SUMMARY
Section II, Page 35
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
REVENUES
Charges for Services:
Rental Revenues - Employees -$ -$ -$ 28,800$ 28,800$
Investment Earnings 900 721 721 621 519
Other Revenue:
Nonclassified Revenues 12,985 3,020 72,425 3,120 3,223
Total Operating Revenues 13,885 3,741 73,146 32,541 32,542
TOTAL REVENUES 13,885 3,741 73,146 32,541 32,542
EXPENDITURES
General Government:
Affordable Housing 15,037 25,000 26,000 25,000 25,000
Total Operating Expenditures 15,037 25,000 26,000 25,000 25,000
TOTAL EXPENDITURES 15,037 25,000 26,000 25,000 25,000
NET SOURCE (USE) OF FUNDS (1,152) (21,259) 47,146 7,541 7,542
FUND BALANCES, Beginning of Year 517,335 506,220 516,183 563,329 570,870
FUND BALANCES, End of Year 516,183$ 484,961$ 563,329$ 570,870$ 578,412$
MUNICIPAL SERVICES
Affordable Housing Fund #25
Section II, Page 36
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
63401 Feasibility/Conceptual Desig 15,037 25,000 5,000 25,000 25,000
[Entity] Budget Detail Desc.Note Total
[193] Project Development 25,000
Total 25,000
63999 Other Contract Services 0 0 21,000 0 0
63000 Purchased and Contracte 15,037 25,000 26,000 25,000 25,000
60000T Total Expenditures & Oth 15,037 25,000 26,000 25,000 25,000
193 Affordable Housing Program Town of Avon
Line Item Detail
Section II, Page 37
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
Personnel Services -$ -$ -$ -$ -$
Commodities - - - - -
Contract Services - - - - -
Other Operating Costs - - - - -
Capital Outlay - - - - -
Total -$ -$ -$ -$ -$
DEPARTMENT EXPENDITURES BY CATEGORY
BUDGET SUMMARY: EXTERIOR ENERGY OFFSET FUND
The Exterior Energy Offset Fund (EEOP) was establsihed to encourage sustainable, energy efficient, exterior heating
solutions that conserve energy and natural resources. EEOP considers exterior energy uses over a nominal amount
and establsihes fees based on average British Thermal Units (BTUs) required for such amenities over a 20-year period
in our climate. Fees are exempted if renewable energy system(s) are installed on-site prior to completion of the
amenity which generate the equivalent of 50% of the energy needed for the exterior energy use. Any partial
renewable offsets and/or energy efficiency rebates earned may be credited accordingly. System design, calculations,
and field inspection are required and must be verified by theTown's Building Official. (b) The following EEOP fees shall
apply at the time of Building Permit.
Fees collected at building permit are placed in the EEOP fund to create financial assistance, rebates, and incentives to
promote energy efficient projects elsewhere within the Town of Avon. Expenditures of EEOP funds shall be used for:
a) Provide educational materials and outreach for Town of Avon residents, businesses, employees and building
owners including but not necessarily limited to printed guides, efficient building educational events, a webpage with
available resources, links, and information. (b) Planning, design and implementation of renewable energy generation
projects. (c) Providing a community grant and/or rebate program for energy efficiency enhancements or renewable
energy generation projects. (d) Funding other resources and administrative costs associated with green building and
environmental sustainability oriented efforts. (e) Special consideration is given to projects that positively affect
occupants of local affordable housing or low income residents in Town of Avon
ADMINISTRATION OF THE DEPARTMENT
The Town Manager administers the Exterior Energy Offset Fund.
DEPARTMENT FINANCIAL SUMMARY
Section II, Page 38
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
REVENUES
Licenses and Permits:
Exterior Energy Offset Fee -$ -$ 32,768$ 5,000$ 5,000$
Total Operating Revenues - - 32,768 5,000 5,000
TOTAL REVENUES - - 32,768 5,000 5,000
EXPENDITURES
Community Development:
Energy Efficiency Projects - - - - -
Total Operating Expenditures - - - - -
TOTAL EXPENDITURES - - - - -
NET SOURCE (USE) OF FUNDS - - 32,768 5,000 5,000
FUND BALANCES, Beginning of Year - - - 32,768 37,768
FUND BALANCES, End of Year -$ -$ 32,768$ 37,768$ 42,768$
MUNICIPAL SERVICES
Exterior Energy Offset Fund #27
Section II, Page 39
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
SEE FUND SUMMARY
The Debt Service fund is used to account for the accumulation of resources for the payment of principal and interest on
the Town's debt not accounted for in any other fund. 2016 was the final year for levying property taxes used to pay the
Town's Series 2004 General Obligation Refunding bonds, which were paid in full on December 1, 2016. Also accounted
for in this fund are the Series 2010 Certificates of Participation issued for the Regional Transportation Facility, the Series
2014B Certificates of Participation issued for street improvements, and the recently issued Series 2016 Certificates of
Participation that are being used to finance the construction of a new public safety facility.
BUDGET SUMMARY: DEBT SERVICE FUND
ADMINISTRATION OF THE DEPARTMENT
The Finance Director administers the Debt Service Fund.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
Section II, Page 40
Fund Summary
Original or Final
Prev. Amend.Revised Proposed Proposed
Account Actual Budget Budget Budget Budget
Number Description 2016 2017 2017 2018 2019
REVENUES
Taxes:
51101 General Property Taxes 545,838$ -$ -$ -$ -$
51102 Property Tax - Delinquent - - - - -
51103 Property Tax - Interest & Penalties 941 - - - -
51104 Property Tax - Abatement (314) - - - -
51000 Total Taxes 546,465 - - - -
Investment Earnings:
57101 Investment Earnings 2,728 2,100 4,500 6,000 7,500
Other Sources:
59201 Transfers-In from Capital Projects Fund 578,808 1,025,369 1,017,969 1,010,854 1,010,207
59000 Total Other Sources 578,808 1,025,369 1,017,969 1,010,854 1,010,207
50000 TOTAL REVENUES 1,128,001 1,027,469 1,022,469 1,016,854 1,017,707
EXPENDITURES
Debt Service:
922 Series 2004, G.O. Refunding Bonds
65101 Principal 515,000 - - - -
65102 Interest 20,600 - - - -
924 Series 2010, Certificates of Participation
65101 Principal 135,000 140,000 140,000 145,000 145,000
65102 Interest 116,944 111,881 111,881 107,331 102,800
926 Series 2014B, Certificates of Participation (Street Improvements)
65101 Principal 210,000 215,000 215,000 220,000 230,000
65102 Interest 108,626 102,263 102,263 95,748 89,082
927 Series 2016, Certificates of Participation (Public Safety Facility)
65101 Principal - 205,000 205,000 265,000 275,000
65102 Interest - 243,325 243,325 178,775 170,825
911
64303 County Treasurer Fees 10,931 - - - -
65103 Fiscal Agent Fees 3,450 10,000 5,000 5,000 5,000
Total Debt Service 1,120,551 1,027,469 1,022,469 1,016,854 1,017,707
60000 TOTAL EXPENDITURES 1,120,551 1,027,469 1,022,469 1,016,854 1,017,707
NET SOURCE (USE) OF FUNDS 7,450 - - - -
FUND BALANCES, Beginning of Year 529,117 536,567 536,567 536,567 536,567
FUND BALANCES, End of Year 536,567$ 536,567$ 536,567$ 536,567$ 536,567$
MUNICIPAL SERVICES
Debt Service Fund #31
Section II, Page 41
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
Personnel Services 721,084$ 808,364$ 786,329$ 881,669$ 907,505$
Commodities 69,123 87,652 90,657 99,542 86,927
Contract Services 50,070 229,306 231,486 111,809 102,669
Other Operating Costs 563,444 567,917 546,055 532,844 532,078
Debt Service 60,220 60,220 60,220 60,220 -
Capital Outlay 135,962 417,315 417,315 1,700 1,400
Total 1,599,903$ 2,170,774$ 2,132,062$ 1,687,784$ 1,630,579$
Administration 235,867$ 247,060$ 258,360$ 271,617$ 285,236$
Operations 1,261,623 1,793,604 1,727,168 1,258,194 1,178,774
Wash Bay 102,413 130,110 146,534 157,973 166,569
Total 1,599,903$ 2,170,774$ 2,132,062$ 1,687,784$ 1,630,579$
Transit Director 1 1 1 1 1
Transit Operations Supervisor -1 1 1 1
Wash Bay Operator -1 1 1 1
Transit Operator 4 4 3.6 3.6 3.6
Total 5 7 6.6 6.6 6.6
BUDGET SUMMARY: TRANSIT DEPARTMENT
The Transit Department is the singular department of the Transit Fund and is responsible for all multimodal (mobility)
operations for the Town of Avon, and parking management. The Department coordinates with ECO regional buses.
The Transit Fund receives Town general taxes (accommodation taxes) to support free bus operations and grant
matches, in addition to a joint funding of the skier bus and evening dinner services, with the Beaver Creek Resort
Company.
ADMINISTRATION OF THE DEPARTMENT
The Transit Department is administered by the Transportation Director, with the assistance of the Transit Operations
Supervisor and Bus Wash Operator.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
Section II, Page 42
ROUTE OPERATIONS
Route Operations: Includes service design/service implementation schedule and policy, system safety and security,
fleet management, customer (guest) service protocols, employee standards, seasonal employee recruitment,
training, and certification, performance metric(s), and day to day field operational supervision.
Winter Service: Five (5) route operations occur during the winter months: The Blue, Red, and Night Rider routes
serve the Avon Core and residential areas other than Wildridge, a Skier Shuttle and an evening Restaurant Shuttle is
supported with a contribution from Beaver Creek. Service Hours and costs are summarized in the table below. The
Town provides in-kind bus service for The Birds of Prey World Cup, running additional buses.
Summer Service: The seven-day per week Blue, Red, and Night Rider Routes operate during the summer months.
Hours and route frequency are summarized in the table below.
2018 Avon Transportation Proposed Routes
WASH BAY
Wash Bay: Located in the Bus Storage Facility, the wash bay is sized for large buses and smaller vehicles, and
equipment. The bay also includes a service station for checking fluids and daily checklists. Charges are estimated
each year based upon the operational and maintenance costs of operating the wash bay, including staff time for
servicing vehicles.
Administration: The Transportation Director oversees the Town of Avon's multimodal transportation program, an
parking management program, including buy not limited to day-to-day bus service routes, strategic planning, budget
development and management, establishment of performance goals and passenger feedback systems, designs and
implements advertising and promotion, maintains ADA certification and compliance, assists with vehicle
procurement, Federal Transit Administration, Region VIII/Colorado Department of Transportation grant
solicitation/management, and Intergovernmental Agreement/Third Party contract execution.
PROGRAM ACTIVITIES AND OPERATIONS: TRANSIT
ADMINISTRATION
Section II, Page 43
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Administration 100%112,361$ 271,617$ Operational Success
Winter Service 62%389,557$ 780,080$ Cost/Route, Route Timeliness
Summer Service 38%238,760$ 478,114$ Cost/Route, Route Timeliness
Wash Bay Operations 100%65,437$ 157,973$ Satisfaction, Timeliness
1. Increased ridership on the Red and Blue Lines and establishment of the Night Rider evening route.
2018 STRATEGIC GOALS
1. Explore and test new multimodal transportation programs to decrease dependence on personal vehicles.
2. Continue to Investigate new public/private technologies/partnerships available to increase ridership and control
costs.
3. Continue to focus on safety and guest satisfaction; launch a strong marketing plan that supports walkability,
parking and transit ridership.
ACCOMPLISHMENTS AND GOALS: TRANSPORTATION
2017 MAJOR ACCOMPLISHMENTS
2. Increased ridership on the Skier Shuttle.
3. Tlaunched the first bikeshare program in the Eagle Valley.
4. Awarded $75,000 grant from CDOT for Operations; first ever for the Town.
5. Leads the Multimodal Transportation & Parking Work Group.
Wash Bay
DEPARTMENT COST ALLOCATIONS
Performance Metric(s)
Administration
Route Operations
Section II, Page 44
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
REVENUES
Taxes 40,258$ 40,397$ 40,297$ 41,532$ 41,532$
Intergovernmental 100,000 328,000 328,000 - -
Charges for Services 227,617 239,930 219,351 239,246 239,930
Other Revenues 92,740 93,940 93,940 104,122 104,122
Total Operating Revenues 460,615 702,267 681,588 384,900 385,584
Other Sources
Sales of Capital Assets - - - - -
Transfers In from General Fund - Operating 1,107,995 1,326,000 1,303,000 1,167,000 1,185,000
Transfers In from General Fund - Capital 26,999 82,000 87,415 - -
Total Other Sources 1,134,994 1,408,000 1,390,415 1,167,000 1,185,000
TOTAL REVENUES 1,595,609 2,110,267 2,072,003 1,551,900 1,570,584
EXPENDITURES
Administration 235,867 247,060 258,360 271,617 285,236
Operations 1,261,623 1,793,604 1,727,168 1,258,194 1,178,774
Washbay 102,413 130,110 146,534 157,973 166,569
TOTAL EXPENDITURES 1,599,903 2,170,774 2,132,062 1,687,784 1,630,579
NET SOURCE (USE) OF FUNDS (4,294) (60,507) (60,059) (135,884) (59,995)
FUND BALANCES, Beginning of Year 689,894 685,600 685,600 625,541 489,657
FUND BALANCES, End of Year 685,600$ 625,093$ 625,541$ 489,657$ 429,662$
Fund Summary
MUNICIPAL SERVICES
Transit Enterprise Fund #52
Section II, Page 45
Original or Final
Prev. Amend.Revised Proposed Proposed
Acct.Actual Budget Budget Budget Budget
Number Description 2016 2017 2017 2018 2019
Taxes:
Property Taxes
51101 Property Tax/ Gates GID 40,190$ 40,397$ 40,190$ 41,532$ 41,532$
51103 Current & Delinquent interest 68 - 107 - -
51000 Total Taxes 40,258 40,397 40,297 41,532 41,532
Intergovernmental:
Federal Grants:
53104 FTA Grant - 328,000 328,000 - -
53199 Other Federal Grants - - - - -
53205 CDOT FASTER Grant 100,000 - - - -
53000 Total Intergovernmental 100,000 328,000 328,000 - -
Charges for Services:
Transportation:
54501 Beaver Creek 104,835 125,000 104,421 124,316 125,000
54507 Wash Bay Services- External 75,852 68,000 68,000 68,000 68,000
54902 Wash Bay Services- Internal 46,930 46,930 46,930 46,930 46,930
54000 Total Charges for Services 227,617 239,930 219,351 239,246 239,930
Other Revenues:
58201 Lease of Town-owned Property 63,405 73,440 73,440 83,122 83,122
58995 Bus Advertising Revenues 29,335 20,500 20,500 21,000 21,000
58000 Total Other Revenues 92,740 93,940 93,940 104,122 104,122
Other Sources:
59201 Transfers In Gen. Fund - Operating 1,107,995 1,326,000 1,303,000 1,167,000 1,185,000
59201 Transfers In Gen. Fund - Capital 26,999 82,000 87,415 - -
59101 Sales of Capital Assets - - - - -
59000 Total Other Sources 1,134,994 1,408,000 1,390,415 1,167,000 1,185,000
50000 TOTAL REVENUES 1,595,609$ 2,110,267$ 2,072,003$ 1,551,900$ 1,570,584$
Revenue Detail
MUNICIPAL SERVICES
Transit Enterprise Fund #52
Section II, Page 46
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
Personnel Services 692,972$ 777,771$ 761,829$ 809,638$ 847,618$
Commodities 426,882 417,950 410,234 428,869 410,294
Contract Services 80,719 57,868 57,868 62,431 54,953
Other Operating Costs 163,865 120,291 119,741 120,894 117,691
Debt Service 256,717 259,016 259,016 259,016 259,016
Capital Outlay 15,752 19,650 14,069 13,125 13,900
Total 1,636,907$ 1,652,546$ 1,622,757$ 1,693,973$ 1,703,472$
Fleet Maintenance 1,636,907$ 1,652,546$ 1,622,757$ 1,693,973$ 1,703,472$
Total 1,636,907$ 1,652,546$ 1,622,757$ 1,693,973$ 1,703,472$
Fleet Director 1 1 1 1 1
Purchasing Coordinator --1 1 1
Accounting Assistant II 1 1 ---
Fleet Maintenance Foreman 1 1 2 2 2
Mechanic I-II 4 4 3 3 3
Mechanics Helper 1 1 1 1 1
Total 8 8 8 8 8
The Fleet Department is administered by the Fleet Director who spends approximately 90% on general department
administration, and the balance on mechanic training and hands-on support.
BUDGET SUMMARY: FLEET MAINTENANCE DEPARTMENT
The Fleet Maintenance Fund is an enterprise operation and is used to account for operations that are financed and
operated a manner similar to private business enterprises, where the costs of providing services to the Town's
departments, other governmental third party agencies, and up to 10% private clients, can be fully recovered through
user charges. Monies may also be provided to the Fleet Maintenance Fund from general taxes collected by the Town
of Avon, when appropriate, to ensure a positive net income on an annual basis. The Fleet Department is the only
division in the Fund and provides equipment, vehicle and rolling stock maintenance and repair services are offered.
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
Section II, Page 47
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Town of Avon Vehicles and Rolling Stock 30%$265,301 $508,192 70% Cost Recovery
Manage Town of Avon Fleet 5%44,217 84,699 Department Satsfaction
Complete Monthly Billing 5%44,217 84,699 Timeliness/Accuracy
Third Party Vehicles and Rolling Stock 60%530,601 1,016,384 70% Cost Recovery
Town of Avon Vehicles and Rolling Stock: Town departments are charged a competitive “fully burdened” shop rate
for regular maintenance and repair. The Fleet Department targets a billable total cost recovery of 60% - 80% from
work through the year.
PROGRAM ACTIVITIES AND OPERATIONS: FLEET MAINTENANCE
3. Emergency Vehicle Certification for technicians
Manage Town of Avon Fleet: Procure fuel efficient and cost effective vehicles and equipment that meets the needs
of departments. Monitor use, manage and dispose of vehicles and equipment for greatest return of investment.
Procures parts and fuel for Town and user agencies.
Complete Monthly Billing: Generate invoices, spreadsheets and work orders for all fleet users using data
incorporated from a fleet management cost accounting system and fuel management program.
Third Party Vehicles/Rolling Stock and 10% Private Clients: Third party governmental agencies are charged a
competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a cost
recovery of 60% - 80% from total work through the year. The department is allowed to contract with private clients
up to 10% of revenues or shop hours.
DEPARTMENT COST ALLOCATIONS
Performance Metric(s)
Fleet Maintenance
ACCOMPLISHMENTS AND GOALS: FLEET MAINTENANCE
2017 MAJOR ACCOMPLISHMENTS
1. Increased customer base by adding one private party contract and one governmental contract.
2. Reduced stocked parts by $10,000.00
5. Develop standard operating procedures and, where applicable, standard shop rates.
2018 STRATEGIC GOALS
1. Procure and operate a fleet of vehicles that minimizes environmental impact, enhances domestic energy, and
maximizes fuel efficiency and diversification.
2. Strengthen partnerships with local third party government agencies; solicit private clients.
3. Continue to reduce stock parts inventory.
4. Develop three-year business plan for the department.
Section II, Page 48
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
REVENUES
Charges for Services 1,230,556$ 1,279,426$ 1,279,426$ 1,279,426$ 1,279,426$
Other Revenue 4,626 - - - -
Total Operating Revenues 1,235,182 1,279,426 1,279,426 1,279,426 1,279,426
Other Sources
Transfers-In from General Fund 450,000 400,000 360,000 415,000 425,000
Sales of Fixed Assets 5,400 - - - -
Total Other Sources 455,400 400,000 360,000 415,000 425,000
TOTAL REVENUES 1,690,582 1,679,426 1,639,426 1,694,426 1,704,426
EXPENDITURES
Public Works:
Fleet Maintenance 1,636,907 1,652,546 1,622,757 1,693,973 1,703,472
Total Operating Expenditures 1,636,907 1,652,546 1,622,757 1,693,973 1,703,472
TOTAL EXPENDITURES 1,636,907 1,652,546 1,622,757 1,693,973 1,703,472
NET SOURCE (USE) OF FUNDS 53,675 26,880 16,669 453 954
FUND BALANCES, Beginning of Year 169,474 139,750 223,149 239,818 240,271
FUND BALANCES, End of Year 223,149$ 166,630$ 239,818$ 240,271$ 241,225$
Fund Summary
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Section II, Page 49
Original or Final
Prev. Amend.Revised Adopted Proposed
Acct.Actual Budget Budget Budget Budget
Number Description 2016 2017 2017 2018 2019
Charges for Services:
54806 3rd Party Fleet Maintenance Chrgs.669,230$ 758,240$ 758,240$ 758,240$ 758,240$
54901 Dept. Fleet Maintenance Chrgs.557,445 511,186 511,186 511,186 511,186
54903 Sales of Fuel 3,881 10,000 10,000 10,000 10,000
54000 Total Charges for Services 1,230,556 1,279,426 1,279,426 1,279,426 1,279,426
Other Revenues:
58205 Insurance Reimbursements 4,626 - - - -
58999 Miscellaneous Nonclassified Revenues - - - - -
58000 Total Other Revenues 4,626 - - - -
Other Sources:
59201 Transfers In - General Fund 450,000 400,000 360,000 415,000 425,000
59101 Sales of Fixed Assets 5,400 - - - -
59000 Total Other Sources 455,400 400,000 360,000 415,000 425,000
50000 TOTAL REVENUES 1,690,582$ 1,679,426$ 1,639,426$ 1,694,426$ 1,704,426$
Revenue Summary
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Section II, Page 50
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
Fleet and Heavy Equipment 67,411$ 220,500$ 311,190$ 473,485$ 341,451$
Recreation Center Equipment 18,927 8,857 12,297 31,515 160,563
Computer and Office Equipment 92,679 152,948 151,716 47,587 -
Machinery and Equipment 28,836 4,895 4,895 31,930 -
Heat Recovery - - 3,205 - -
Total 207,853$ 387,200$ 483,303$ 584,517$ 502,014$
DEPARTMENT EXPENDITURES BY CATEGORY
The Equipment Repacement Fund is used to account for the rental of certain vehicles and equipment to other
departments for the accumulation of funds for future replacements.
BUDGET SUMMARY: EQUIPMENT REPLACEMENT FUND
ADMINISTRATION OF THE DEPARTMENT
The Equipment Replacement Fund is administered by the Finance Director with assistance from other department
directors.
DEPARTMENT FINANCIAL SUMMARY
Section II, Page 51
Original or Final
Prev. Amend.Revised Adopted Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
REVENUES
Intergovernmental 646,190$ -$ -$ -$ -$
Charges for Services:
Equipment Replacement Charges 589,967 646,800 646,800 639,478 639,478
Investment Earnings - - - - -
Total Operating Revenues 1,236,157 646,800 646,800 639,478 639,478
Other Sources
Sales of Fixed Assets 49,900 15,000 15,000 23,000 21,000
Capital Lease Proceeds - 185,000 275,615 - -
Total Other Sources 49,900 200,000 290,615 23,000 21,000
TOTAL REVENUES 1,286,057 846,800 937,415 662,478 660,478
EXPENDITURES
Capital Outlay:
Fleet and Heavy Equipment 67,411 220,500 311,190 473,485 341,451
Recreation Center Equipment 18,927 8,857 12,297 31,515 160,563
Computer and Office Equipment 92,679 152,948 151,716 47,587 -
Machinery and Equipment 28,836 4,895 4,895 31,930 -
Heat Recovery - - 3,205 - -
Total Operating Expenditures 207,853 387,200 483,303 584,517 502,014
TOTAL EXPENDITURES 207,853 387,200 483,303 584,517 502,014
NET SOURCE (USE) OF FUNDS 1,078,204 459,600 454,112 77,961 158,464
FUND BALANCES, Beginning of Year 1,699,303 2,640,322 2,777,507 3,231,619 3,309,580
FUND BALANCES, End of Year 2,777,507$ 3,099,922$ 3,231,619$ 3,309,580$ 3,468,044$
Fund Summary
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
Section II, Page 52
Original or Final
Prev. Amend.Revised Adopted Proposed
Account Actual Budget Budget Budget Budget
Number Description 2016 2017 2017 2018 2019
Intergovernmental
53404 Loan Repayment - ERFPD 646,190$ -$ -$ -$ -$
Charges for Services:
Equipment Rental Charges
54904 Finance 3,337 3,337 3,337 3,337 3,337
54904 Information Systems 44,319 49,762 49,762 51,871 51,871
54904 Nondepartmental 18,040 18,040 18,040 17,100 17,100
54904 Comm Dev - Planning 846 847 847 847 847
54904 Comm Dev - Building Inspection 2,147 2,148 2,148 - -
54904 Comm Dev - Town Produced Events 1,226 - - - -
54904 Police - Administration 9,709 11,383 11,383 11,383 11,383
54904 Police - Patrol 113,707 122,361 122,361 119,796 119,796
54904 Police - Investigations 6,644 6,644 6,644 6,644 6,644
54904 Engineering - - - 3,573 3,573
54904 Buildings 61,737 61,524 61,524 61,524 61,524
54904 Public Works - Road and Bridge 80,424 81,870 81,870 78,967 78,967
54904 Public Works - Parks 60,081 72,306 72,306 73,425 73,425
54904 Town Center West 22,035 24,389 24,389 24,389 24,389
54904 Transit - Operations 45,904 48,828 48,828 48,828 48,828
54904 Transit - Wash Bay 22,236 22,237 22,237 22,237 22,237
54904 Fleet Maintenance 3,623 4,960 4,960 4,960 4,960
54904 Recreation - Administration 9,083 10,583 10,583 10,583 10,583
54904 Recreation - Aquatics 14,094 23,959 23,959 24,800 24,800
54904 Recreation - Fitness 64,403 75,568 75,568 69,160 69,160
54904 Recreation - Cabin 6,372 6,054 6,054 6,054 6,054
54000 Total Charges for Services 589,967 646,800 646,800 639,478 639,478
Investment Earnings:
57101 Interest Earnings - - - - -
Other Sources:
59101 Sale of Fixed Assets 49,900 15,000 15,000 23,000 21,000
59303 Capital Lease Proceeds - 185,000 275,615 - -
59000 Total Other Sources 49,900 1,493,600 1,584,215 1,301,956 1,299,956
50000 TOTAL REVENUES 1,286,057$ 2,140,400$ 2,231,015$ 1,941,434$ 1,939,434$
Revenue Detail
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
Section II, Page 53
TOWN OF AVON
DETAILED BUDGET REQUESTS
2017 Revised
Department:N/A
Program: Fleet and Heavy Equipment #811
2017
Account Revised
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Fleet and Heavy Equipment
66501 Automobiles and Light Duty Trucks -
Public Works Dept:
Plow Truck w/ Wing - Capital Lease Purchase 275,615
Replace #111
66502 Heavy Trucks and Moving Equipment 275,615
Public Works Dept:
Aerator - Replace #298 & 299 35,575
66499 Other Machinery and Equipment 35,575
66000 Total Capital Outlay 311,190$
Fleet & Heavy Equip. to Auction:
#111 International Paystar Plow Truck
Section II, Page 54
TOWN OF AVON
DETAILED BUDGET REQUESTS
2018-19
Department:N/A
Program: Fleet and Heavy Equipment #811
Account 2018 2019
Number Account Name Justification Budget Budget
EQUIPMENT REPLACEMENT:
Fleet and Heavy Equipment
Community Development Dept:
Building Inspector Vehicle - Replace #600 30,543$ -$
Police Dept - Patrol:
Chevy Tahoes
Replace #340, 343, 344 101,417 -
Replace #341, 342, 345, 346,347 - 227,278
Police Volunteer Service Officer Vehicle
Replace #337 31,936 -
Roads and Bridges:
Pickup w/ Plow - Replace #200 - 33,088
Recreation Dept:
Chevy Van - Replace #500 - 28,473
Transit Dept:
Hybrid Vehicle - Replace #800 27,026
66501 Automobiles and Light Duty Trucks 190,922 288,839
Roads and Bridges:
Streetsweeper - Replace #268 242,228
Excavator - Replace #118 40,335
Toolcat - Replace #773 52,612
66499 Other Machinery and Equipment 282,563 52,612
66000 Total Capital Outlay 473,485$ 341,451$
Fleet & Heavy Equip. to Auction in 2018:
#268 Tymco Streetsweeper
#340 2011 Chevy Tahoe
#343 2012 Caprice
#344 2013 Chevy Tahoe
#345 2013 Chevy Tahoe
#321 2004 Chevy Tahoe
#329 2007 Chevy Tahoe
Section II, Page 55
TOWN OF AVON
DETAILED BUDGET REQUESTS
2017 Revised
Department:N/A
Program:Recreation Equipment #812
2017
Account Revised
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Recreation Center
Fitness:
Roman Bench 720$
Leg Extension 3,440
Aquatics:
Climbing Wall 8,137
66407 Athletic and Recreational Equipment 12,297
66000 Total Capital Outlay 12,297$
Section II, Page 56
TOWN OF AVON
DETAILED BUDGET REQUESTS
2018-19
Department:N/A
Program:Recreation Equipment #812
Account 2018 2019
Number Account Name Justification Budget Budget
EQUIPMENT REPLACEMENT:
Recreation Center
Fitness:
Roman Bench
Rowers (2)3,319$
Recumbent Bikes (3)14,756
Upright Bikes (3)13,440
Stepmill (1)5,781$
Elliptical Machines (6)48,656
AMT (2)19,252
Incline Trainer (2)12,380
Treadmills 47,922
Technogym/Precor Circuit Weight Machines 26,572
66407 Athletic and Recreational Equipment 31,515 160,563
66000 Total Capital Outlay 31,515$ 160,563$
Section II, Page 57
TOWN OF AVON
DETAILED BUDGET REQUESTS
2017 Revised
Department:N/A
Program:Computers and Office Equipment #813
Account 2017
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Computers and Office Equipment
Police:
Toughbook MDTs (8)26,607$
Fingerprint System 18,486
Information Systems:
Office 365/Skype for Business 85,000
Firewall 5,855
Datacenter UPS 4,212
208/240 SmartUPS (2)9,830
Switched Rack PDU 1,726
66402 Computers and Peripherals 151,716
66000 Total Capital Outlay 151,716$
Section II, Page 58
TOWN OF AVON
DETAILED BUDGET REQUESTS
2018-19
Department:N/A
Program:Computers and Office Equipment #813
Account 2018 2019
Number Account Name Justification Budget Budget
EQUIPMENT REPLACEMENT:
Computers and Office Equipment
Information Systems:
Raritan KVM Switch Replacement 2,441$
2018 Network Switch Refresh 35,151
Engineering:
Large Format Copier, Printer, Scanner 9,995
66402 Computers and Peripherals 47,587 -
66000 Total Capital Outlay 47,587$ -$
Section II, Page 59
TOWN OF AVON
DETAILED BUDGET REQUESTS
2017 Revised
Department:N/A
Program:Machinery and Equipment #814
Account 2017
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Machinery and Equipment
Road and Bridge Dept:
Plotter/Sign Maker - Replace #1127 4,895$
66499 Other Machinery and Equipment 4,895
66000 Total Capital Outlay 4,895$
Section II, Page 60
TOWN OF AVON
DETAILED BUDGET REQUESTS
2018-19
Department:N/A
Program:Machinery and Equipment #814
Account 2018 2019
Number Account Name Justification Budget Budget
EQUIPMENT REPLACEMENT:
Machinery and Equipment
Road and Bridge Dept:
Pavement Cutter - Replace #375 5,377$
Parks Dept:
Lawn Mower 21,684
Field Paint Sprayer 4,869
66499 Other Machinery and Equipment 31,930 -
66000 Total Capital Outlay 31,930$ -$
Section II, Page 61
TOWN OF AVON
DETAILED BUDGET REQUESTS
2017 Revised
Department:N/A
Program:Heat Recovery #815
Account 2017
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Heat Recovery
Buildings and Facilities:
Heat Recovery Loop Pump Replacement 3,205$
66499 Other Machinery and Equipment 3,205
66000 Total Capital Outlay 3,205$
Section II, Page 62
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
SEE LINE ITEM DETAIL
BUDGET SUMMARY: CAPITAL PROJECTS FUND
The Capital Projects Fund is primarily funded with a 2% real estate transfer tax (RETT). Projected RETT revenues
reflect historic collection trends and the best information available regarding the local real estate market. In addition
to RETT revenues, the General Fund also makes transfers to the Capital Projects Fund, after achieving a balanced
budget, and with all reserves fully funded. Certain other Town funds also occasionally contribute to capital
infrastructure depending on the project, such as the Water Fund and the Community Enhancement Fund. Capital
projects are selected based on several criteria including, but not limited to, the need for new streets, road and facility
development, major maintenance of the Town’s existing facilities and infrastructure, investments in economic
development, and projects identified that have high priorities in meeting adopted planning document objectives such
as the the Town Comprehnsive Plan, Nottinham Park Master Plan and the Recreation Trails Master Plan. A Five-year
Capital Improvements Program, required by the Town Charter and necessary to the long-term planning of
infrastructure development and maintenance is also prepared and adopted annually.
ADMINISTRATION OF THE DEPARTMENT
The Capital Projects Fund is administered by the Town Engineer. The two engineers in the Engineering Department
spend a significant portion of each position's time on planning and implementation of the Fund and Five-Year
Program. Proportional monies for the engineer's salary are transferred to the General Fund.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
Section III, Page 1
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
REVENUES
Taxes 3,497,602$ 2,200,000$ 4,200,000$ 3,700,000$ 2,200,000$
Intergovernmental 1,854,136 420,000 420,000 40,000 40,000
Investment Earnings 60,646 75,000 75,000 37,500 43,750
Other Revenue 159,549 80,000 80,000 80,000 80,000
Total Operating Revenues 5,571,933 2,775,000 4,775,000 3,857,500 2,363,750
Other Sources:
Debt Proceeds 6,602,205 - - 375,000 -
Operating Transfers-In 1,943,200 4,203,000 4,265,375 265,000 196,368
Total Other Sources 8,545,405 4,203,000 4,265,375 640,000 196,368
TOTAL REVENUES 14,117,338 6,978,000 9,040,375 4,497,500 2,560,118
EXPENDITURES
Capital Improvements:
Facilities 4,826,688 7,183,137 7,153,034 630,000 -
Land and Land Improvements 119,077 1,237,273 1,260,703 100,000 -
Roads and Streets 3,718,368 4,370,792 5,120,671 1,440,000 610,000
Water Fund Projects 129,796 25,000 25,000 125,000 300,000
Communications and Technology 35,182 - - 125,000 -
Strategic Planning - - 75,000 - -
Other 2,851 - 38,000 - -
Debt Service:
Bond Issuance Costs 147,270 - - - -
Capital Leases 121,769 121,770 121,770 121,770 98,802
Contingency - 250,000 - 250,000 250,000
Total Capital Improvements 9,101,001 13,187,972 13,794,178 2,791,770 1,258,802
Other Uses
Operating Transfer-Out - General Fund 219,735 233,117 226,327 233,117 240,110
Operating Transfer-Out - Debt Service Fund 578,808 1,025,369 1,017,969 1,010,854 1,010,207
- -
Total Other Uses 798,543 1,258,486 1,244,296 1,243,971 1,250,317
TOTAL EXPENDITURES 9,899,544 14,446,458 15,038,474 4,035,741 2,509,119
NET SOURCE (USE) OF FUNDS 4,217,794 (7,468,458) (5,998,099) 461,759 50,999
FUND BALANCE, Beginning of Year 6,198,817 10,427,034 10,416,611 4,418,512 4,880,271
FUND BALANCE, End of Year 10,416,611$ 2,958,576$ 4,418,512$ 4,880,271$ 4,931,270$
Fund Balances
Restricted For:
Street Improvements (COPs)2,637,739$ -$ -$ -$ -$
Asphalt Overlay 480,000 720,000 720,000 20,000 260,000
Assigned For:
Town-owned Properties Development Strategies Plan - - 2,000,000 3,500,000 3,500,000
Unassigned:
Unreserved 7,298,872 2,238,576 1,698,512 1,360,271 1,171,270
Total Fund Balances 10,416,611$ 2,958,576$ 4,418,512$ 4,880,271$ 4,931,270$
Fund Summary
MUNICIPAL SERVICES
Capital Projects Fund #41
Section III, Page 2
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Current Revised Proposed
Actual Budget Budget Budget
2016 2017 2017 2018 2019 2020 2021 2022
REVENUES
Real Estate Transfer Tax:
Base Level 2,858,182$ 2,200,000$ 2,200,000$ 2,200,000$ 2,200,000$ 2,200,000$ 2,200,000$ 2,200,000$
Wyndham Vacation Ownership Club 639,420 - 2,000,000 1,500,000 - - - -
Interest Earnings 60,646 75,000 75,000 37,500 43,750 50,000 50,000 50,000
Intergovernmental:
Federal/State:
MAP-21 Grant (CFDA 20.205)1,355,000 - - - - - - -
GOCO Grant - Playground - 350,000 350,000 - - - - -
Local Government:
ECO Grant - Traer Creek Bus Stop (50%)- 30,000 30,000 - - - - -
Eagle County Trails Grant - Phase 3 459,136 - - - - - - -
Asphalt Overlay Contributions - TCMD 40,000 40,000 40,000 40,000 40,000 75,000 75,000 75,000
Other Revenues:
Asphalt Overlay Contributions - Developer 80,000 80,000 80,000 80,000 80,000 - - -
Donations and Contributions 1,000 - - - - - - -
Project Cost Reimbursements 77,153 - - - - - - -
Nonclassified 1,396 - - - - - - -
Total Operating Revenues 5,571,933 2,775,000 4,775,000 3,857,500 2,363,750 2,325,000 2,325,000 2,325,000
Other Sources:
Bond Issue Proceeds - Joint Public Safely Facility 6,602,205 - - - - - - -
Capital Lease Financing - Solar Panels - - - 375,000 - - - 725,000
Transfer in from General Fund
- Assigned to Capital Improvements 1,550,000 1,000,000 1,000,000 - -
- Asphalt Overlay 120,000 120,000 120,000 120,000 120,000 75,000 75,000 75,000
Transfer in from the AURA
- New Town Hall Tenant Finish - 2,900,000 2,918,375 - - - - -
- Sustainability/LEED Designation - - 60,000 - - - - -
- Mall Activation Elements - - - 20,000 - - - -
Transfer in from Community Enhancement Fund
- 2016 Power line Undergrounding 100,000 - - - - - - -
- 2017 Playground - 158,000 142,000 - - - - -
Transfer in from Water Fund 173,200 25,000 25,000 125,000 76,368 - - -
Total Other Sources 8,545,405 4,203,000 4,265,375 640,000 196,368 75,000 75,000 800,000
Total Revenues and Sources of Funds 14,117,338$ 6,978,000$ 9,040,375$ 4,497,500$ 2,560,118$ 2,400,000$ 2,400,000$ 3,125,000$
Projected
Section III, Page 3
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Current Revised Proposed
Actual Budget Budget Budget
2016 2017 2017 2018 2019 2020 2021 2022
Projected
EXPENDITURES
Capital Improvements:
Facilities 4,826,688 7,183,137 7,153,034 630,000 - - - 725,000
Land and Land Improvements 119,077 1,237,273 1,260,703 100,000 - - - -
Roads and Streets 3,718,368 4,370,792 5,120,671 1,440,000 610,000 645,000 625,000 450,000
Water Fund Projects 129,796 25,000 25,000 125,000 300,000 - - -
Communications and Technology 35,182 - - 125,000 - - - -
Strategic Planning - - 75,000 - - - - -
Other 2,851 - 38,000 - - - - -
Debt Service:
Debt Issuance Costs 147,270 - - - - - - -
Capital Leases 121,769 121,770 121,770 121,770 98,802 81,999 81,999 55,720
Contingency - 250,000 - 250,000 250,000 250,000 250,000 250,000
Total Expenditures 9,101,001 13,187,972 13,794,178 2,791,770 1,258,802 976,999 956,999 1,480,720
Other Uses:
Operating Transfers Out - General Fund:
- Engineering Department Salary and Operations 219,735 233,117 226,327 233,117 240,110 247,314 254,733 262,375
Operating Transfers Out - Debt Service Fund:
- 2010 COPs (ARTF)255,557 254,481 248,881 247,831 241,800 255,225 254,800 251,800
- 2015B COPS (Street Improvements)323,251 319,863 318,763 317,248 320,582 319,613 322,493 320,069
- 2016 COPS (Public Safety Bldg.)- 451,025 450,325 445,775 447,825 450,075 449,375 448,575
Total Other Uses 798,543 1,258,486 1,244,296 1,243,971 1,250,317 1,272,227 1,281,401 1,282,819
Total Expenditures and Uses of Funds 9,899,544 14,446,458 15,038,474 4,035,741 2,509,119 2,249,226 2,238,400 2,763,539
Net Source (Use) of Funds 4,217,794 (7,468,458) (5,998,099) 461,759 50,999 150,774 161,600 361,461
Fund Balance, Beginning of Year 6,198,817 10,427,034 10,416,611 4,418,512 4,880,271 4,931,270 5,082,044 5,243,644
Fund Balance, End of Year 10,416,611$ 2,958,576$ 4,418,512$ 4,880,271$ 4,931,270$ 5,082,044$ 5,243,644$ 5,605,105$
Fund Balances
Restricted For:
Street Improvements COPs 2,637,739.00$ -$ -$ -$ -$ -$ -$ -$
Asphalt Overlay 480,000 720,000 720,000 20,000 260,000 410,000 560,000 710,000
Assigned For:
Town-owned Properties Development Strategies Plan - - 2,000,000 3,500,000 3,500,000 3,500,000 3,500,000 3,500,000
Unassigned:
Unreserved 7,298,872 2,238,576 1,698,512 1,360,271 1,171,270 1,172,044 1,183,644 1,395,105
Total Fund Balances 10,416,611$ 2,958,576$ 4,418,512$ 4,880,271$ 4,931,270$ 5,082,044$ 5,243,644$ 5,605,105$
Section III, Page 4
CAPITAL PROJECTS FUND 5-YEAR PLAN
INVENTORY DETAIL
Proposed Estimated
Total 2015 and Current Revised Project Cost Proposed
Project Prior Yr.Actual Budget Budget To-Date Budget
Budget Actuals 2016 2017 2017 2017 2018 2019 2020 2021 2022
CAPITAL IMPROVEMENT PROJECTS
Facilities:
New Town Hall:
11013 Mountain Vista Office Building Purchase 1,500,925$ -$ 1,504,751$ -$ -$ 1,504,751$ -$ -$ -$ -$ -$
11014 Tenant Finish Design 219,725 - 37,838 152,162 181,887 219,725 - - - - -
11015 Floor Expansion Feasibility Study 10,500 - 10,082 - - 10,082 - - - - -
11012 Tenant Finish Construction 2,699,500 - 62,447 2,637,053 2,637,053 2,699,500 - - - - -
11016 Sustainability/LEED Designation 60,000 - - 60,000 60,000 60,000 - - - - -
11017 Fiber - PSF to NTH 135,275 - - 135,275 135,275 135,275 - - - - -
11018 NTH Solar Panels 50,000 - - - - - 50,000 - - - -
Joint Public Safety Facility Project:
12003 Design 450,000 69,606 263,130 117,264 117,264 450,000 - - - - -
12004 Construction 6,320,855 - 2,586,599 3,734,256 3,734,256 6,320,855 - - - - -
12005 Fiber - ATF to PSF 141,305 - - 141,305 141,305 141,305 - - - - -
Transportation Facilities:
14010 Fleet Maintenance EPDM Roof Replacement 300,000 - - - - - - - - - 300,000
New Fleet Solar Panels 425,000 - - - - - - - - - 425,000
14011 Transit Bus Shelters 264,382 19,382 130,833 - - 150,215 - - - - -
14012 Transit Bus Stop - Traer Creek Plaza 60,000 4,490 52,943 2,567 2,567 60,000 - - - - -
14013 Transit Bus Stop - Eaglebend / US Hyw 6 48,000 - 40,249 7,751 7,751 48,000 - - - - -
14014 Fleet Maintenance Building Improvements 90,000 - 98,050 - - 98,050 - - - - -
14015 ARTF Door Repairs 55,000 - - - 55,000 55,000 - - - - -
14016 ARTF Solar Panels 325,000 - - - - - 325,000 - - - -
Cultural and Recreational Facilities:
15016 Recreation Center - Slide Flume Refurbishment and S 59,000 23,730 35,270 - - 59,000 - - - - -
15017 Recreation Center - Fitness Floor 75,000 - - 75,000 - - 75,000 - - - -
15018 Nottingham Park Pavilion - Retractable Door/Stage Re 204,496 - 4,496 120,504 20,000 24,496 180,000 - - - -
Other Facilities
19002 Avon Elementary Parking Lot Repair 60,676 - - - 60,676 60,676 - - - - -
Land and Land Improvements:
H.A. Nottingham Park Improvements
21016 Nottingham Park Zone C Improvements - Playground 872,266 3,966 70,000 798,300 798,300 872,266 - - - - -
21017 Nottingham Park - Remodel Restrooms 348,430 - 21,027 228,973 327,403 348,430 - - - - -
21022 Eagle River Whitewater Park Repair 90,000 - - 10,000 10,000 10,000 80,000 - - - -
21023 Eaglebend Affordable Housing Landscaping 28,050 - 28,050 - - 28,050 - - - - -
21024 Nottingham Park Light Upgrade 125,000 - - 125,000 125,000 125,000 - - - - -
21025 Nottingham Park Northside Port-a-Potty Sheds - - - 75,000 - - - - - - -
21027 O'Neil Spur Park Improvements Design 20,000 - - - - - 20,000 - - - -
Projected
Section III, Page 5
CAPITAL PROJECTS FUND 5-YEAR PLAN
INVENTORY DETAIL
Proposed Estimated
Total 2015 and Current Revised Project Cost Proposed
Project Prior Yr.Actual Budget Budget To-Date Budget
Budget Actuals 2016 2017 2017 2017 2018 2019 2020 2021 2022
CAPITAL IMPROVEMENT PROJECTS
Projected
Roads and Streets:
Streetscape Improvements
31022 Avon Rd./I70 Overpass Pedestrian Safety Improveme 88,000 - 12,209 75,791 75,791 88,000 - - - - -
31023 Metcalf Road - Retaining Wall Stabilization 100,000 - - 100,000 - - 20,000 80,000 - - -
31024 Roundabout #4 TCW Art Element 260,000 10,000 - - - 10,000 - 20,000 230,000 - -
31025 2015 Avon Rd. Landscaping Project 485,000 438,130 (1,786) - - 436,344 - - - - -
31027 Post Blvd. Light Pole Replacement 100,000 - - - - - - - - - 100,000
31028 Post Blvd. Irrigation Wet Well 45,000 - - 45,000 - - 45,000 - - - -
31029 Wayfinding Signage 59,145 - 24,145 20,855 35,000 59,145 25,000 - - - -
31030 Mall Activation Elements 20,000 - - - - - 20,000 - - - -
31031 Avon Rd./I70 Overpass Aesthetics Improvements 270,000 - - - 25,000 25,000 - 270,000 - - -
Annual Street Maintenance and Repair
NA Annual Paving/Road Improvements NA 717,372 - - - NA 1,200,000 200,000 350,000 350,000 350,000
NA Annual Guard Rail Repair NA - - - - - 40,000 40,000 40,000 40,000 -
33101 2017 Microsurface/Slurry Seal 250,000 - - 250,000 250,000 250,000 - - - - -
32018 Post Blvd. Settlement Repair Design 75,000 - 9,550 65,450 500 10,050 - - - - -
32019 Wildwood Road Repair Design 75,000 - 7,834 67,166 1,016 8,850 - - - - -
34034 Nottingham Rd. Paving 1,097,500 - 7,500 652,500 1,090,000 1,097,500 - - - - -
32025 E. Benchmark Rd / Beaver Creek Place 425,587 - - 300,000 425,587 425,587 - - - - -
32026 Retaining Wall Repairs - Nottingham & Swift Gulch Rd 50,000 - - - - - 50,000 - - - -
Street Improvements:
32020 2016 Safety Improvements - West B/C Blvd 50,000 - 43,657 - - 43,657 - - - - -
32021 West B/C Blvd. RR Crossing Improvements 110,000 - 5,970 104,030 104,030 110,000 - - - - -
32023 Nottingham Rd. Pedestrian Crossings (3)- - - 60,000 - - - - - - -
32024 2017 Safety Improvements - West B/C Blvd 30,000 - - 30,000 30,000 30,000 - - - - -
Multi-Modal/Alternative Mobility:
34014 Metcalf Bike Lane Phases 1 & 2 1,082,300 32,883 1,035,873 - - 1,068,756 - - - - -
34015/34021 Eagle Valley Trails Phase 3 (CDOT Funded)2,460,000 32,589 2,341,526 - - 2,374,115 - - - - -
34016 Eagle Valley Trails Undergrounding Project (CEF)100,000 - 97,037 - - 97,037 - - - - -
34033 East and West B/C Blvd. Street Rebuild 3,110,739 1,254 85,738 2,500,000 3,023,747 3,110,739 - - - - -
Recreational Trails Program:
34027 Soft and Hard Surface Trail Improvements 150,000 - 49,115 - - 49,115 - - - - -
34030 Trail Improvements 100,000 - - 100,000 60,000 60,000 40,000 - - - -
34035 Metcalf Rd. FS 7-779 Trailhead Design & Improv.255,000 - - - - - - - 25,000 235,000 -
Water Fund Projects
21020 Pump House Pump Replacement 150,000 - 129,796 - - 129,796 - - - - -
21026 Nottingham Rd. Debris Flow Study and Improvements 425,000 - - 25,000 25,000 25,000 125,000 300,000 - - -
Section III, Page 6
CAPITAL PROJECTS FUND 5-YEAR PLAN
INVENTORY DETAIL
Proposed Estimated
Total 2015 and Current Revised Project Cost Proposed
Project Prior Yr.Actual Budget Budget To-Date Budget
Budget Actuals 2016 2017 2017 2017 2018 2019 2020 2021 2022
CAPITAL IMPROVEMENT PROJECTS
Projected
Communications and Technology
e-Gov.:
81008 Fullcourt 30,668 - 31,648 - - 31,648 - - - - -
81010 Timekeeping Software and Peripheral Devices 35,000 31,799 3,534 - - 35,333 - - - - -
81011 Broadband/WiFi 125,000 - - - - - 125,000 - - - -
Strategic Planning
Planning and Consulting:
79113 Tract G Core / Parking Plan 75,000 - - - 75,000 75,000 - - - - -
Other
93012 Historical Preservation 5,000 - 2,851 - - 2,851 - - - - -
91011 RETT Rebates 38,000 - - - 38,000 38,000 - - - - -
Total Capital Improvement Projects 26,770,324$ 1,385,201$ 8,831,962$ 12,816,202$ 13,672,408$ 23,172,199$ 2,420,000$ 910,000$ 645,000$ 625,000$ 1,175,000$
Section III, Page 7
Capital Expenditures by Funding Source
2018 2019 2020 2021 2022 Total
FUNDING SOURCES
Real Estate Transfer Tax 3,700,000$ 2,200,000$ 2,200,000$ 2,200,000$ 2,200,000$ 12,500,000$
Interest Earnings 37,500 43,750 50,000 50,000 50,000 231,250
Intergovernmental and Other 120,000 120,000 75,000 75,000 75,000 465,000
Transfers and Fund Balances 5,058,512 196,368 75,000 75,000 800,000 6,204,880
TOTAL 8,916,012$ 2,560,118$ 2,400,000$ 2,400,000$ 3,125,000$ 19,401,130$
CAPITAL COST BY CATEGORY
Roads and Streets 1,440,000$ 610,000$ 645,000$ 625,000$ 450,000$ 3,770,000$
Facilities and Land Improvements 730,000 - - - 725,000 1,455,000
Water Fund Projects and Technology 250,000 300,000 - - - 550,000
Capital Leases and Debt Issuance Cost 121,770 98,802 81,999 81,999 55,720 440,290
Contingency 250,000 250,000 250,000 250,000 250,000 1,250,000
Tranfers Out 1,243,971 1,250,317 1,272,227 1,281,401 1,282,819 6,330,735
TOTAL 4,035,741$ 2,509,119$ 2,249,226$ 2,238,400$ 2,763,539$ 13,796,025$
Real Estate Transfer
Tax
64.43%Interest Earnings
1.19%
Intergovernmental and
Other
6.42%
Transfers and Fund
Balances
31.98%
2018-2022 Funding Sources
Roads and Streets
27.33%
Facilities and Land
Improvements
10.55%
Water Fund Projects
and Technology
3.99%
Capital Leases and
Debt Issuance Cost
3.19%
Contingency
9.06%
Tranfers Out
45.89%
2018-2022 Capital Costs by Category
TOWN OF AVON
Capital Projects Fund #41
Section III, Page 8
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Facilities
Town Owned Properties Master Plan Implementation
Description: The Town Owned Properties Master Plan is moving through the approval process. Upon adoption,
there will be several projects that will be recommended for implementation. Projects will focus on
the Municipal Building site, Nottingham Park, and the Recreation Center. Specific projects will be
identified once the plan is adopted.
Reserved Funds: 2018 $2,500,000
2019 $1,000,000
Mountain Vista Office Building Purchase
Description: 2016 Purchase of the Mountain Vista office building that will be converted to the New Town Hall.
Budget: 2016 $1,504,751
Town Hall Tenant Finish
Description: The Town of Avon purchased the Mountain Vista office building in 2016 with the intent of moving
Town Hall to that location. The building is currently only a core and shell and this project will finish
out the building as Avon Town Hall. The project is scheduled to be completed in summer 2018.
Budget: 2017 $2,900,000
Fiber Connection from Public Safety Facility to New Town Hall
Description: This project will extend fiber optic cable from the Public Safety Facility to the New Town Hall. This
will allow the Town’s servers to be in the more secure Public Safety Facility and eliminate the Town
having to pay access fees to an internet service provider.
Budget: 2017 135,275
Joint Public Safety Facility Design and Construction
Description: The Town and the Eagle River Fire Protection District partnered to construct a joint Public Safety
Facility at Lot 1B, Buck Creek PUD and is located at 60 Buck Creek Road. The project is scheduled to
be completed in October 2017.
Budget: Design: $450,000
Construction: $6,320,855
Fiber Connection from Avon Regional Transit Facility to Public Safety Facility
Description: This project will extend fiber optic cable from the Avon Regional Transit Facility to the Public Safety
Facility. This will enable the Public Safety Facility to be connected to the town’s network without
having to pay for a new access port from an internet service provider generating significant yearly
savings.
Budget 2017 $141,305
Fleet Maintenance Facility EPDM Roof Replacement Solar Panels
Description: EPDM roofs have an expected life expectancy of 20-years and the existing roof will reach that life in
2018. This project will replace the EPDM roof with a similar roofing system. As part of the project
solar photovoltaic panels will be installed.
Budget: 2022 $725,000
Transit Bus Stop Shelters
Description: This project constructed bus shelters at four locations including City Market, Stonebridge Drive, Avon
Elementary School and Buffalo Ridge apartments.
Budget: 2015 $19,382
2016 $130,833
Section III, Page 9
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Transit Bus Stop - Traer Creek Plaza
Description: This project constructed an ECO Transit type bus shelter at Traer Creek Plaza in East Avon. ECO
Transit provided 50% of the funding.
Budget: 2015 $8,980
2016 $51,020
Transit Bus Stop – Eaglebend / US Hwy. 6
Description: This project constructed an ECO Transit type bus shelter at the Eaglebend / US Hwy 6 bus stop in
conjunction the Eagle Valley Trail project.
Budget: 2016 $48,000
Fleet Maintenance Building Improvements
Description: This project included an overhaul of the buildings HVAC system.
Budget: 2016 $98,050
Avon Regional Transit Facility Door Repairs
Description: This project improved the reliability and safety of the large garage doors into the bus storage area
and bus wash.
Budget: 2017 $55,000
Avon Regional Transportation Facility Solar Photovoltaic Panels
Description: This project will install solar photovoltaic panels on the Avon Regional Transportation Facility roof per
the Climate Action Plan goals.
Budget: 2018 $325,000
Recreation Center Slide Refurbishment
Description: The slide in the pool area was refurbished and the project included painting the flume and repair of
the metal stairs where there has been excessive rust from the chlorine treated pool water.
Budget: 2015 $23,730
2016 $35,270
Recreation Center Fitness Floor
Description: The flooring material in the fitness / workout area is 20-years old and past its design life. The project
includes removal and replacement of the flooring material.
Budget: 2017 $75,000
Nottingham Park Pavilion – Retractable Door
Description: Replacement of the stage curtain with a retractable door allowing for more flexibility during
inclement weather. The project includes repair of several water leaks into the pavilion basement.
Budget: 2016 $180,000
Avon Elementary School Parking Lot
Description: In partnership with the Eagle County School District, the parking lot at Avon Elementary School was
resurfaced. The parking lot is a shared facility for employees and guests at the school and
Nottingham Park.
Budget: 2017 $60,676
Section III, Page 10
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Land and Land Improvements
Nottingham Park – Zone C Improvements - Playground
Description: This project will replace the existing playground equipment with a new facility east of the existing
location. The Park Master Plan recommended moving the playground to the current location of the
restrooms. The new playground is currently being constructed and is partially funded with grants.
Budget: 2014 $3,966
2016 $71,034
2017 $798,300
Nottingham Park – Remodel Restrooms
Description: The park restrooms were due for a remodel. The remodel incorporated vandal resistant fixtures and
was completed in 2017.
Budget: 2016 $21,027
2017 $327,403
Nottingham Park – Athletic Field Replacement
Description: The replacement of the 15-year old turf is also overdue. Most sand based athletic fields have a life
span of 10-15 years under normal wear and tear and with yearly maintenance (aeration, fertilizing,
top-dressing and over-seeding). Due to wear and tear from events such as Lacrosse, Soccer, Pond
Hockey, concerts, etc., the turf has been replaced in sections causing thin spots which have an impact
on athletic play as well as overall aesthetics. Also, athletic field technology has advanced in the last
15 years to the point that sand based fields are no longer recommended. The new standard is for a
sand/soil hybrid which is more durable.
Budget: 2018 $335,000
Nottingham Park Fishing Pier Repairs
Description: The fishing pier deck was dislodged from the supporting piers by ice and snow during the 2014 / 2015
winter. This project reattached the deck and reinforced the piers to better handle ice and snow loads
into the future.
Budget: 2015 $44,632
Whitewater Park Repairs
Description: The whitewater park experienced some changes as a result of spring runoff over the last several
years. The features need to be updated to make them more enjoyable and effective for boaters.
Budget: 2017 $10,000
2018 $80,000
Eagle Bend Affordable Housing Landscaping
Description: Eagle Bend Affordable Housing development improved the landscaping along Eaglebend Drive by
adding trees, native bushes, and flowering plants. The Town contributed 50% of the cost as
landscaping was removed during the Town’s Hurd Lane Sidewalk Project in 2007.
Budget: 2016 $28,050
Section III, Page 11
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Nottingham Park Light Upgrade
Description: The existing lights were originally installed in 1980 and show signs of wear and tear. The project will
replace the lights with modern energy efficient LED bollard fixtures, similar to those installed around
the pavilion and along the Main Street Mall. This is the first phase of a multi-year project and will
install the bollards on the northside of the park.
Budget: 2017 $125,000
Nottingham Park Porta-Potty Sheds
Description: Since the installation of the beach on the north side of the park, there has been a significant increase
in the traffic in this area. Several port-a-potty’s have been installed in the area and this will enclose
them in a more aesthetic manner appropriate for the park. This project has been delayed pending
the outcome of the Town Owned Properties Master Plan and the Nottingham Park Landscape Plan.
O’Neil Spur Park Playground and Park Improvements
Description: The existing playground at O’Neil Spur Park is 20-years old and is starting to require extensive
maintenance. The parking lot and porta-potty shelter are also in poor shape and are due to be
replaced. This project will develop a scope and design to replace the improvements. The project will
also be evaluated for grant eligibility.
Budget 2019 $20,000
Section III, Page 12
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Roads, Streetscape, and Trails
Avon Road/I-70 Interchange Pedestrian Improvements
Description: The pedestrian experience along Avon Road underneath I-70 is important because it connects the
Nottingham Road trail, Swift Gulch Road trail and the Nottingham Road neighborhood with the
Town Core. It has poor connectivity; light poles are obstructing pedestrian and bicycle traffic, and
there are winter icing issues. The project will widen the path to the west separating it from traffic,
replace lighting, and improve safety and aesthetics in the area.
Budget: 2016 $ 88,000
Metcalf Road Retaining Wall Stabilization
Description: The sandstone cliff above Metcalf Road just prior to the upper switchback was not stabilized during
its original construction. The cliff is made up of loose sandstone that is steadily eroding and causing
the lot immediately above to gradually erode toward the existing structure’s foundations. This
project will install a retaining wall to prevent further erosion of the steep slope.
Budget: 2018 $ 20,000
2019 $80,000
Roundabout #4 Town Center West Art Element
Description: This central roundabout requires a distinctive monument to identify the Avon town core. A
specialized piece will be designed and constructed to replace the 2015 World Cup Element.
Budget: 2015 $10,525
2018 $20,000
2019 $230,000
2015 Avon Road Streetscape Update
Description: The landscaping and streetscape installed in 1998 and showed signs of wear. Also, some of the
landscaping was not compatible with a high traffic environment and needs to be replaced with
hardier species. The project replaced the landscaping and included drought resistant species that are
compatible with this environment.
Budget: 2015 $269,735
Post Boulevard Streetlight Replacement
Description: The streetlights along Post Blvd are the old-style 40-foot tall lights that overspray light to areas that
don’t require light. This project will replace the light poles with the style installed on Avon Road in
2014.
Budget: 2022 $100,000
Post Blvd Irrigation Wet Well
Description: The existing wet well was flooded and the equipment located in the vault was damaged. Staff is
currently renegotiating the agreement with the property owner to allow the electrical equipment be
installed above ground. Once the agreement is completed, the wet well will be repaired and electrical
equipment placed above ground.
Budget: $45,000
Town of Avon Wayfinding
Description: This project includes improving signage and wayfinding throughout Nottingham Park, the Recreation
Center and Town Core.
Budget: 2016 $59,145
2018 $25,000
Section III, Page 13
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Mall Activation Elements
Description Several elements are proposed to help activate the Main Street Mall. These include outdoor musical
instruments and monuments to honor the history of Avon.
Budget 2018 $20,000
Avon Road/I70 Interchange Aesthetic Improvements
Description: The existing underpass consists of a patchwork of grey concrete that does not create the desired
welcoming environment needed for tourists arriving to Avon. This project will improve the entry way
with new landscaping, removal of the concrete panels, and signage. The construction budget is a
placeholder since the project has not been designed and approved by CDOT.
Budget: 2017 $88,000
2019 $270,000
Section III, Page 14
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
STREET IMPROVEMENTS
Annual Paving/Road Improvements
Description: The Town’s annual street resurfacing and pavement maintenance program generally consists of
asphalt overlays, slurry seals and related surface treatments such as curb and gutter replacement,
storm drainage repair, ADA Ramp updates and guardrail replacement or adjustment. The program
includes a 5-year slurry seal rotation and 20-year rebuild rotation for the roads. The paving locations
are determined annually based on the Asphalt Paving Association rating system. 2017 projects
included microsurfacing West Beaver Creek Blvd and a section of Wildridge Road. Beaver Creek
Place, East Benchmark Road and Nottingham Road were paved in 2017. 2018 projects include paving
Yoder Ave., Fawcett Ave. and Eaglebend Drive.
Budget: 2017 $1,090,000-Nottingham Road
2017 $425,586.58-East Benchmark/Beaver Creek Place
2018 $1,200,000
2019 $200,000
2020 $350,000
2021 $350,000
2022 $350,000
Annual Guardrail Maintenance Improvements
Description: Most of the guardrail in Avon was installed when the roads were constructed in the 1970’s and early
1980’s. Much of the guard rail is in poor condition requires maintenance. This project will fund yearly
maintenance for the next four years.
Budget: $40,000/year
Retaining wall repairs, Nottingham Road and Swift Gulch Road
Description: The retaining walls along the bike path paralleling Nottingham Road and Swift Gulch Road are
starting to show signs of deterioration. This project will provide repairs and maintenance to ensure
longevity.
Budget: 2018 $50,000
2016 Safety Improvements – West Beaver Creek Blvd
Description: Improve the safety for pedestrians and bicyclists along West Beaver Creek Blvd from Lake Street to
Beaver Creek Place. The improvements include pedestrian crossings, bike lanes, bollards and
planters.
Budget: 2016 $75,000
West Beaver Creek Blvd Railroad Crossing Improvements
Description: Currently the sidewalk along West Beaver Creek Blvd is not continuous through the railroad right-of-
way creating a safety concern for pedestrians. This project will install sidewalk creating a cohesive
network in that neighborhood. The project will start once the agreements with the Union Pacific
Railroad have been obtained.
Budget 2016 $5,970
2017 $104,030
Nottingham Road Pedestrian Crossings (3)
Descriptions This project removed sections of guardrail; installed impact attenuators and a 6-foot wide paved path
and stairs to access the existing recreation path. This project was incorporated into the Nottingham
Road Street Improvement Project.
Section III, Page 15
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
2017 Safety Improvements – West Beaver Creek Blvd
Description: After completing a design test and analyses in 2016, this project includes restriping to replicate the
final proposed design in 2017 prior to the construction of the 2018 West Beaver Creek Blvd.
streetscape project.
Budget: 2017 $35,000
Metcalf Road Bike Climbing Lane and Asphalt Overlay
Description: Construction of a 6-foot wide bicycle climbing lane and drainage improvements from Nottingham
Road to Wildwood Road to improve safety for bicyclists. A downhill lane is not required because the
bicyclists can ride fast enough down-hill with traffic. A full asphalt overlay was included from
Nottingham Road to Wildwood Road.
Budget: 2016 $1,082,300
Eagle Valley Trails Phase 1 and 2
Description: This Project included construction of a pedestrian / bike bridge over the Eagle River and Beaver Creek
along with the associated trail.
Budget: 2014 $1,068,756
Eagle Valley Trails Phase 3 – Avon Road to Stonebridge (CDOT Funded)
Description: The final phase of the trail was completed in 2016. CDOT grant funds provided $1,350,000 of the
project costs and ECO Trails provided $453,534. The project undergrounded overhead powerlines
along US6 which was paid for from Holy Cross Energy Community Enhancement Funds.
Budget: 2014 $10,341
2015 $39,659
2016 $2,410,000
2016 $100,000 – Undergrounding Powerlines
West and East Beaver Creek Blvd Reconstruction
Description: This project will improve East and West Beaver Creek Blvd to become less of a car oriented street to
a more pedestrian and bicycle oriented street. Improvements will include road narrowing, on-street
parking, enhanced pedestrian crossings, bicycle lanes, and landscape improvements.
Budget: 2015 $30,000
2016 $203,746
2017 $2,500,000
Soft and Hard Surface Trail Improvement Program
Description: This is a multi-year program, similar to our Street Improvements program, which will create a multi-
year funding source for new soft surface trails in and around Avon.
Budget: 2016 $49,115
2017 $60,000
2018 $40,000
Metcalf Creek Rd., FS 7-779 Trailhead Design and Improvements
Description: The current Forest Service Road 779, also known as Metcalf Creek Road, is very steep, erosive and
the trailhead parking lot is inadequate. This project will realign a portion of the existing road on
Town property and construct a parking lot for summer and winter users.
Budget: 2021 $25,000
2022 $235,000
Section III, Page 16
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Water
Pump House Pump Replacement
Description: The Nottingham Park Irrigation Pump-house required several improvements to help improve
efficiency and extend pump life. Currently, the pumps are not the same size. Upsizing the smaller
pump to match the primary pump allowed the pumps to alternate on a weekly basis and extend the
life of both pumps by more evenly matching working hours. The addition of new pump monitors
(i.e., low flow alarms, high flow or break alarms, and a flow meter) will help to conserve water by
allowing the irrigation system to monitor watering use and adjust flow based on local weather data
and the type of landscaping. A new VFD drive lessened impacts of the startup process by slowly
bringing the systems flow and pressure online based on demand, thus reducing breaks and damage
to the system.
Budget: 2016 $129,796
Nottingham Road Debris Flow Study and Implementation
Description: Currently after large rainstorms the runoff transports large amounts of mud and debris onto
Nottingham Road overwhelming the ditches and occasionally closing the road. This project started
with a study analyzing the drainages and proposing mitigation alternatives. The 2018 and 2019
projects will be implemented to reduce the amount of sediment deposited in the roadside ditches,
drainage facilities, and Nottingham Road.
Budget: 2017 $25,000
2018 $125,000
2019 $300,000
Section III, Page 17
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Communications and Technology
Full Court Software System
Description: Prior to this project, tickets issued by the police department were manually written out by the officer
at the time the ticket is issued. The ticket is then manually entered into the Intergraph system that
the police department uses for ticket tracking purposes. The ticket is then also manually entered into
the Sleuth court system so the ticket can be tracked in the Avon Municipal Court application. An
electronic ticketing solution would allow officers to scan the driver’s license and all of that data would
be captured electronically to a handheld device. The officer can complete the ticket on the device,
print out a hard copy to give to the citizen and they are done. The electronic information can then be
downloaded from the hand held device and automatically interfaced to the Intergraph and Sleuth
Court system which would eliminate all of the duplication of effort that exists today in both systems.
Status: This project was completed in 2016
Budget: 2016 $31,648
Timekeeping Software and Peripheral Devices
Description: The timekeeping software assists in monitoring employee time and attendance, control labor costs,
help minimize compliance risks and improve workforce productivity through data collection.
Budget: Project $35,333
Section III, Page 18
CAPITAL PROJECT DESCRIPTIONS
_____________________________________________________________________________________________________________________________________________________________________________________
Strategic Planning
Tract G and other Town Facilities Planning Study
Description: The project examined existing Town facilities, including Tract G, 375 Yoder Ave. and the Public Works
complex at 500 Swift Gulch Road in order to develop a long term plan for the facilities.
Budget: 2014 $24,801
Tract G Core & Parking Plan
Description: This is a follow up to the 2014 Town Facilities planning study. It included professional services to assist
in preparing final land use development plans for Town owned properties including Tract G, 375
Yoder Ave., 500 Swift Gulch Rd, and the Wildridge Fire Station. In addition, the plan will include a
Parking Study for the Town Commercial Core Area. The consultant will take lead in providing land
use development options, coordinating the community input process, and developing and assisting
with the preparation and approval of final development plans.
Budget: 2016 $75,000
Section III, Page 19
THIS PAGE INTENTIONALLY LEFT BLANK
Section III, Page 20
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
Personnel Services 744,014$ 843,921$ 840,460$ 874,303$ 895,264$
Commodities 5,446 4,017 3,640 3,810 3,810
Contract Services 194,184 233,223 220,035 222,345 197,005
Other Operating Costs 138,512 134,412 131,247 110,790 108,090
Capital Outlay 2,165 4,950 4,950 1,600 6,800
Total 1,084,321$ 1,220,523$ 1,200,332$ 1,212,848$ 1,210,969$
Mayor and Town Council 207,490$ 221,972$ 218,786$ 226,760$ 227,260$
Planning & Zoning Commission 12,454 18,066 18,192 16,049 16,049
Town Attorney 133,145 132,000 132,000 132,000 132,000
Town Clerk 135,048 126,191 124,455 117,913 120,153
Municipal Court 106,594 129,000 137,287 148,899 153,829
Town Manager 364,898 405,797 382,240 375,561 383,906
Community Relations 124,692 187,497 187,372 195,666 177,772
Total 1,084,321$ 1,220,523$ 1,200,332$ 1,212,848$ 1,210,969$
Town Manager 1 1 1 1 1
Town Attorney (Contract)1 1 1 1 1
Town Clerk/Court Clerk 1 1 1 1 1
Deputy Town Clerk/ Deputy Court Clerk 1 1 0.6 1 1
Deputy Town Manager 1 1 1 1 1
Communications Manager --1 1 1
Community Relations Officer 0.75 0.75 ---
Total 5.75 5.75 5.6 6 6
BUDGET SUMMARY: GENERAL GOVERNMENT DEPARTMENT
ADMINISTRATION OF THE DEPARTMENT
The Town Manager is the Chief Executive and Administrative Officer for the Town of Avon and oversees all operations
and activities of the Town. The expenditures for the Town Manager are accounted for entirely in General
Government and not dispersed proportionately among departments and funds. The Assistant Town Manager position
also serves as the Finance Director. All expenses, for this administrative role,are accounted for in the Finance
Department. The Deputy Town Manager is included in the Manager's budget.
DEPARTMENT FINANCIAL SUMMARY
The General Government Department includes the Mayor/Council budget plus the direct appointees of the Council,
including the Town Manager, Town Attorney, Municipal Judge, Prosecutor and Planning and Zoning Commission.
Duties of the Town Clerk's office are included in the Department as well as the work and expenses for the
Communications Manager.
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
Section IV, Page A-1
LEGISLATIVE
Town Council: The Town Council elects the Mayor, and together the elected officials serve as the legislative body for
the Town, setting policy and adopting and updating the Municipal Code, as needed. Contributions to outside agencies
and economic development investments, which are provided funding to other agencies, are approved by the Town
Council.
JUDICIAL
Planning & Zoning Commission: A seven (7) person board, the Commission implements as authorized the land use
code regulations and leads long-range planning.
Town Clerk: The Town Clerk’s office is responsible for maintaining the Town’s official records and the minutes of all
meetings, as well as providing notifications to the public per the Town’s Charter. The office is responsible for the
administration of municipal elections and for the administration of liquor licenses. The Clerk’s office also responds to
citizen inquiries concerning Town legislation and public records requests.
Town Attorney: The Town Attorney, appointed by the Town Council and is a contracted position. The Attorney
serves as the legal representative of the Town, advising the Town Council and staff, and coordinating with special
counsel appointments.
ADMINISTRATION
Town Manager: Appointed by the Council and serving as the Chief Executive and Administrative Officer, the
Manager, in addition to general administrative responsibilities, is tasked with enforcing the laws and ordinances of
the Town, oversight of all Town personnel, the preparation and implementation of the annual budget, attending
Council meetings and participating in discussions with the Council in an advisory capacity, and establishing a system of
accounting and auditing for the Town.
Community Relations: The Community Relations office plays a primary role in communicating with Town of Avon
residents through the accurate and consistent flow of public information, through the media and Town's website to
fully inform the Town’s various constituencies on activities, agendas and programs.
Municipal Court: Avon’s Home Rule Charter Section 10.2 establishes the Municipal Court that has “exclusive original
jurisdiction of all causes arising under the ordinances of the town as may be conferred by law”. The Town Council
appoints the Town Prosecutor and the Municipal Judge, who presides over the Court to hear violations of the Town
of Avon Ordinances.
PROGRAM ACTIVITIES AND OPERATIONS: GENERAL GOVERNMENT
Section IV, Page A-2
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Town Council 100%29,640$ 226,760$ Community Survey
Planning and Zoning Commission 100%2,750 16,049 Community Survey
Town Attorney 100%132,000 132,000
Town Clerk 100%19,039 117,913 Community Survey
Municipal Court 100%27,881 148,899 Community Survey
Town Manager 100%19,220 375,561
Community Relations 100%108,015 195,666
2018 STRATEGIC GOALS
ACCOMPLISHMENTS AND GOALS: GENERAL GOVERNMENT
2017 MAJOR ACCOMPLISHMENTS
1. Implementation of priorities listed in the 2017-2018 Strategic Plan , including but not limited to: (1) Completion of
construction of the new Police Station at the Avon Public Safety Facility; (2) Development of Implementation Plan for
Town Council's adopted Climate Action Plan; (3) New Harry A. Nottingham Park Playground construction, with grant
from Great Outdoors Colorado; (4) Planning for the multi-modal improvements on West Beaver Creek Boulevard; and
(5) Approval of the Plastic Bag Ordinance.
2. Contracting of 2017 special events; Staff support for the AHSEC; Developed 2018 coordinated applicaton process;
Produced Ben Harper Concert Objectives being met.
3. Implementation of all aspects of the 2017 Town of Avon Community Grants Program.
4. Implementation of the Town of Avon Marketing Plan's 2017 priorities, including redesign of the Town's website;
and enhanced civic engagement opportunities.
Judicial
Administration
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Executive
5. Implement plastic bag ordinance and provide research and draft ordinance for polystyrene ban.
6. Oversee Community Survey.
Community & Internal Surveys
Community & Internal Surveys
2. Contract all third party special event producers; seek to streamline production; evaluate investments.
3. Lead role in Town-Owned Properties implementation, worker housing and economic development projects.
4. Lead role for the Climate Action Plan Implementation Work Group.
1. Manage the implementation of the adopted 2017-2019 Strategic Plan
Section IV, Page A-3
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61102 Regular Part-time Salaries 51,000 53,099 51,137 51,137 51,137
61207 Telephone Allowance 480 480 480 480 480
61302 PTS Pension 1,913 1,918 1,918 1,918 1,918
61401 FICA/Medicare 618 748 748 748 748
61501 Group Health and Life Insurance 111,534 111,038 111,020 132,646 132,646
61507 Dental Insurance 9,558 9,493 9,885 9,976 9,976
61509 Worker's Compensation 22 22 62 62 62
61510 Unemployment Insurance 153 153 153 153 153
61000 Personnel Services 175,278 174,990 175,404 197,120 197,120
63203 Printing and Reproduction Servic 392 300 1,525 200 200
[Entity] Budget Detail Desc.Total
[111] Business Cards, Badges & Name Plates 200
Total 200
63303 Photography Services 200 1,000 1,000 0 0
63999 Other Contract Services 4,498 7,000 7,750 3,500 3,500
[Entity] Budget Detail Desc.Total
[111] Consulting/Training 2,500
[111] Town Clean-Up Day (2x$500)1,000
Total 3,500
63000 Purchased and Contracted Ser 5,090 8,300 10,275 3,700 3,700
64101 Professional Development 3,902 12,100 8,100 3,600 4,500
[Entity] Budget Detail Desc.Note Total
[111] Creative Industries Summit - Hotel & Conf.
Fees (2)
600
[111] CML Conf. Vail - Fees (4)1,500
[111] CAST Meetings 1,500
Total 3,600
64102 Dues, Licenses and Membership 14,675 15,632 15,057 17,340 16,940
[Entity] Budget Detail Desc.Note Total
[111] I-70 Coalition 3,500
[111] CAST 2,426
[111] CML 9,414
[111] Compact of CO Communities 2,000
Total 17,340
111 Mayor and Town Council Town of Avon
Line Item Detail
Section IV, Page A-4
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64104 Meeting Expenses 8,545 6,000 5,000 5,000 5,000
[Entity] Budget Detail Desc.Total
[111] Town Council Meetings & Retreats 5,000
Total 5,000
64000 Other Operating Costs 27,122 33,732 28,157 25,940 26,440
66402 Computers and Peripherals 0 4,950 4,950 0 0
66000 Capital Outlay 0 4,950 4,950 0 0
60000T Total Expenditures & Other U 207,490 221,972 218,786 226,760 227,260
111 Mayor and Town Council Town of Avon
Line Item Detail
Section IV, Page A-5
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61121 PTS Wages 9,975 15,100 14,867 12,600 12,600
61302 PTS Pension 374 566 558 473 473
61401 FICA/Medicare 154 219 216 183 183
61509 Worker's Compensation 4 7 7 6 6
61510 Unemployment Insurance 30 45 45 38 38
61000 Personnel Services 10,537 15,938 15,692 13,299 13,299
62801 Employee Recognition Expenditur 0 267 500 500 500
62000 Commodities 0 267 500 500 500
64104 Meeting Expenses 1,917 2,000 2,000 2,250 2,250
[Entity] Budget Detail Desc.Total
[112] Food for P&Z Meetings 2,250
Total 2,250
64000 Other Operating Costs 1,917 2,000 2,000 2,250 2,250
60000T Total Expenditures & Other U 12,454 18,205 18,192 16,049 16,049
112 Boards and Commissions Town of Avon
Line Item Detail
Section IV, Page A-6
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
63101 Legal Services 133,145 132,000 132,000 132,000 132,000
[Entity] Budget Detail Desc.Note Total
[113] Town Attorney General Legal Services 127,000
[113] Other Legal Services 5,000
Total 132,000
63000 Purchased and Contracted Ser 133,145 132,000 132,000 132,000 132,000
60000T Total Expenditures & Other U 133,145 132,000 132,000 132,000 132,000
113 Town Attorney Town of Avon
Line Item Detail
Section IV, Page A-7
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 59,848 55,114 51,760 63,488 63,790
61106 Paid out Leave 835 489 489 604 616
61151 Overtime Wages 209 500 500 500 500
61159 Other Wages 750 0 0 0 0
61301 FT Pension 6,071 6,116 5,747 7,050 7,085
61304 Employee Assistance Program 20 21 20 25 24
61401 FICA/Medicare 909 765 765 937 941
61501 Group Health and Life Insurance 21,187 19,577 27,218 23,864 25,651
61505 Long-term Disability Insurance 434 366 285 351 363
61507 Dental Insurance 1,783 1,712 2,417 1,768 1,856
61509 Worker's Compensation 90 76 63 94 94
61510 Unemployment Insurance 183 158 158 194 195
61000 Personnel Services 92,318 81,171 89,422 98,874 101,114
62801 Employee Recognition Expenditur 0 50 50 50 50
[Entity] Budget Detail Desc.Total
[115] $25 x 2 employees 50
Total 50
62905 Books and Periodicals 2,210 3,000 2,600 2,600 2,600
[Entity] Budget Detail Desc.Total
[115] Codification of Ordinances and Records
Retention Codification
2,600
Total 2,600
62999 Office Supplies and Materials 164 500 260 260 260
[Entity] Budget Detail Desc.Total
[115] Office Supplies 260
Total 260
62000 Commodities 2,374 3,550 2,910 2,910 2,910
63204 Temporary Employment Services 0 18,720 18,720 0 0
63304 Computer Services and Support 1,031 5,256 2,016 1,525 1,525
[Entity] Budget Detail Desc.Total
[115] Municipal Code Hosting on Website 525
[115] Laserfiche consulting $150 x 20 hours 1,000
Total 1,525
63504 R&M - Office Equipment and Co 1,423 1,200 1,200 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[115] Printer Repairs and Maintenance 100
[115] Xerox print charges 1,100
Total 1,200
115 Town Clerk Town of Avon
Line Item Detail
Section IV, Page A-8
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
63603 Rentals - Office Equipment 2,874 2,874 2,874 2,874 2,874
[Entity] Budget Detail Desc.Total
[115] Copier Lease ($239.52 x 12) 2,874
Total 2,874
63999 Other Contract Services 9,191 8,200 700 3,700 3,700
[Entity] Budget Detail Desc.Total
[115] Background Checks 700
[115] Records Destruction 3,000
Total 3,700
63000 Purchased and Contracted Ser 14,520 36,250 25,510 9,299 9,299
64101 Professional Development 5,619 2,000 983 1,100 900
[Entity] Budget Detail Desc.Total
[115] CML Clerks Institute x 1 and Clerk Workshops 1,100
Total 1,100
64102 Dues, Licenses and Membership 435 435 345 445 445
[Entity] Budget Detail Desc.Total
[115] IMCA $160 Town Clerk $100 Deputy Town 260
[115] CMCA $185 for both 185
Total 445
64301 Postage and Delivery 12 100 100 100 100
[Entity] Budget Detail Desc.Total
[115] Fed Ex and UPS Charges 100
Total 100
64302 Recording Fees 137 185 185 185 185
[Entity] Budget Detail Desc.Note Total
[115] County Recording Fees 185
Total 185
64305 Election and Registration Costs 7,687 0 2,500 2,500 0
64901 Advertising and Legal Notices 11,947 2,500 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[115] Town Clerk Legal Notices 2,500
Total 2,500
64000 Other Operating Costs 25,837 5,220 6,613 6,830 4,130
66402 Computers and Peripherals 0 0 0 0 2,700
115 Town Clerk Town of Avon
Line Item Detail
Section IV, Page A-9
66000 Capital Outlay 0 0 0 0 2,700
60000T Total Expenditures & Other U 135,048 126,191 124,455 117,913 120,153
115 Town Clerk Town of Avon
Line Item Detail
Section IV, Page A-10
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 35,132 50,512 49,154 60,398 63,790
61102 Regular Part-time Salaries 22,380 25,186 24,256 24,256 24,256
61106 Paid out Leave 655 721 721 836 848
61151 Overtime Wages 209 0 500 0 0
61159 Other Wages 750 0 0 0 0
61301 FT Pension 3,635 5,636 5,486 6,736 7,110
61302 PTS Pension 839 910 910 910 910
61304 Employee Assistance Program 12 44 43 48 48
61401 FICA/Medicare 845 1,075 1,082 1,240 1,289
61501 Group Health and Life Insurance 12,882 19,676 27,311 23,957 25,744
61505 Long-term Disability Insurance 233 589 423 489 500
61507 Dental Insurance 1,070 1,712 2,417 1,768 1,856
61509 Worker's Compensation 86 108 89 125 130
61510 Unemployment Insurance 175 222 224 256 267
61000 Personnel Services 78,901 103,952 112,615 121,018 126,748
62999 Office Supplies and Materials 72 0 30 200 200
[Entity] Budget Detail Desc.Note Total
[121] Supplies Specific to Court 200
Total 200
62000 Commodities 72 0 30 200 200
63101 Legal Services 20,260 18,000 18,000 18,000 18,000
[Entity] Budget Detail Desc.Total
[121] Municipal Court Legal Sevices 18,000
Total 18,000
63199 Other Professional Services 0 500 500 500 500
[Entity] Budget Detail Desc.Total
[121] Indigent Attorney Fees 500
Total 500
63202 Juror and Witness Fees 480 250 250 250 250
[Entity] Budget Detail Desc.Note Total
[121] Jury Trial Requests 250
Total 250
63203 Printing and Reproduction Servic 0 250 0 0 0
63304 Computer Services and Support 616 2,173 0 3,256 3,256
[Entity] Budget Detail Desc.Total
[121] FullCourt Annual Maintenance $2128 +
Additional Login Maintenance $1128
3,256
Total 3,256
121 Municipal Court Town of Avon
Line Item Detail
Section IV, Page A-11
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
63999 Other Contract Services 4,317 3,500 3,500 3,500 3,500
[Entity] Budget Detail Desc.Note Total
[121] Translation 23 court days and misc. documents 3,500
Total 3,500
63000 Purchased and Contracted Ser 25,673 24,673 22,250 25,506 25,506
64101 Professional Development 1,927 300 2,317 2,100 1,300
[Entity] Budget Detail Desc.Total
[121] CAMCA $150 x 2 300
[121] FullCourt Conference x 1 $1000 1,000
[121] MSU Judicial Administration $800 5 year 800
Total 2,100
64102 Dues, Licenses and Membership 20 75 75 75 75
[Entity] Budget Detail Desc.Total
[121] Colorado Assn of Municipal Court Clerks 75
Total 75
64000 Other Operating Costs 1,947 375 2,392 2,175 1,375
60000T Total Expenditures & Other U 106,594 129,000 137,287 148,899 153,829
121 Municipal Court Town of Avon
Line Item Detail
Section IV, Page A-12
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 249,585 280,457 252,921 252,416 255,461
61106 Paid out Leave 180 2,600 2,455 2,434 2,472
61159 Other Wages 750 0 0 0 0
61201 Automobile Allowance 12,490 13,336 12,875 12,875 12,875
61301 FT Pension 27,172 31,136 28,091 28,034 28,373
61304 Employee Assistance Program 48 50 48 48 48
61401 FICA/Medicare 3,809 4,155 3,890 3,882 3,927
61501 Group Health and Life Insurance 40,107 55,929 55,794 48,221 51,792
61505 Long-term Disability Insurance 994 994 1,437 1,434 1,452
61507 Dental Insurance 3,331 4,595 4,787 3,536 3,711
61509 Worker's Compensation 2,808 2,916 2,527 2,657 2,662
61510 Unemployment Insurance 749 860 805 803 812
61000 Personnel Services 342,022 386,187 365,630 356,341 363,586
62801 Employee Recognition Expenditur 437 25 25 25 25
[Entity] Budget Detail Desc.Total
[131] $25 x 1 employee 25
Total 25
62802 Food and Beverages 1,647 0 0 0 0
62999 Office Supplies and Materials 73 50 50 50 50
[Entity] Budget Detail Desc.Total
[131] General Supplies 50
Total 50
62000 Commodities 2,157 75 75 75 75
63203 Printing and Reproduction Servic 0 0 0 100 0
[Entity] Budget Detail Desc.Total
[131] Department Director Name Badges 100
Total 100
63999 Other Contract Services 446 2,700 2,700 1,450 1,450
[Entity] Budget Detail Desc.Note Total
[131] Professional Services 700
[131] Pianos on Parade (1 piano)750
Total 1,450
63000 Purchased and Contracted Ser 446 2,700 2,700 1,550 1,450
64101 Professional Development 10,769 7,100 6,040 6,500 6,800
[Entity] Budget Detail Desc.Note Total
[131] CAST Meetings 1,000
[131] CML Conf. Vail - Conf. Fees (2)600
131 Town Manager Town of Avon
Line Item Detail
Section IV, Page A-13
64102 Dues, Licenses and Membership 1,273 1,475 1,535 1,535 1,535
[Entity] Budget Detail Desc.Note Total
[131] ICMA 1,360
[131] CCCMA (2)175
Total 1,535
64104 Meeting Expenses 2,276 2,500 2,500 2,500 2,500
[Entity] Budget Detail Desc.Total
[131] Town Business Expenses 2,500
Total 2,500
64206 Cellular and Paging 1,259 1,260 1,260 1,260 1,260
[Entity] Budget Detail Desc.Note Total
[131] $105 x 12 months 1,260
Total 1,260
64902 Financial Support, Donations, an 1,250 1,500 1,500 1,200 1,200
[Entity] Budget Detail Desc.Total
[131] Contributions 1,200
Total 1,200
64000 Other Operating Costs 16,827 13,835 12,835 12,995 13,295
66402 Computers and Peripherals 2,030 0 0 1,600 2,500
[Entity] Budget Detail Desc.Total
[131] VMS Laptop 1,600
Total 1,600
66403 Audio/Visual Equipment 135 0 0 0 0
66000 Capital Outlay 2,165 0 0 1,600 2,500
68101 Contingency 1,280 3,000 1,000 3,000 3,000
[Entity] Budget Detail Desc.Total
[131] Unforseen Expenses 3,000
Total 3,000
68000 Contingency 1,280 3,000 1,000 3,000 3,000
60000T Total Expenditures & Other U 364,898 405,797 382,240 375,561 383,906
131 Town Manager Town of Avon
Line Item Detail
Section IV, Page A-14
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 24,541 63,731 63,731 67,311 71,705
61106 Paid out Leave 0 629 629 669 715
61121 PTS Wages 13,477 0 0 0 0
61301 FT Pension 2,700 7,080 7,080 7,478 7,966
61302 PTS Pension 505 0 0 0 0
61304 Employee Assistance Program 8 24 24 24 24
61401 FICA/Medicare 556 933 933 986 1,050
61501 Group Health and Life Insurance 2,630 8,020 8,005 9,835 10,511
61505 Long-term Disability Insurance 166 497 362 383 408
61507 Dental Insurance 204 620 662 663 695
61509 Worker's Compensation 56 94 77 99 106
61510 Unemployment Insurance 114 193 193 204 217
61000 Personnel Services 44,957 81,822 81,697 87,651 93,397
62801 Employee Recognition Expenditur 774 25 25 25 25
[Entity] Budget Detail Desc.Total
[133] 1 employee x $25 25
Total 25
62999 Office Supplies and Materials 69 100 100 100 100
[Entity] Budget Detail Desc.Total
[133] General Office Supplies 100
Total 100
62000 Commodities 843 125 125 125 125
63199 Other Professional Services 0 10,000 10,000 34,000 9,000
[Entity] Budget Detail Desc.Note Total
[133] Marketing, Design & Creative Services 2,000
[133] Community Outreach/Marketing Plan 7,000
[133] Community Survey 25,000
Total 34,000
63203 Printing and Reproduction Servic 0 200 200 0 0
63303 Photography Services 0 3,000 3,000 3,400 3,400
[Entity] Budget Detail Desc.Total
[133] Professional Photos - Council, Website, Events 2,000
[133] Videography 1,400
Total 3,400
63304 Computer Services and Support 0 600 600 240 0
[Entity] Budget Detail Desc.Total
[133] Adobe Subscription 240
Total 240
133 Community Relations Town of Avon
Line Item Detail
Section IV, Page A-15
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
63999 Other Contract Services 14,030 12,500 12,500 9,650 9,650
[Entity] Budget Detail Desc.Note Total
[133] Website Hosting Fee 8,000
[133] Maintenance & Upgrades 1,000
[133] Recreation Web Home Page Annual Fee 650
Total 9,650
63000 Purchased and Contracted Ser 14,030 26,300 26,300 47,290 22,050
64101 Professional Development 231 400 400 400 400
[Entity] Budget Detail Desc.Total
[133] Marketing/Communications Seminar 400
Total 400
64301 Postage and Delivery 84 50 50 0 0
64901 Advertising and Legal Notices 0 22,200 22,200 21,600 21,600
[Entity] Budget Detail Desc.Total
[133] Vail Daily Bi-Weekly Ad - Town News 10,400
[133] Event Advertising 9,700
[133] Miscellaneous Community Outreach Ads 1,500
Total 21,600
64904 Operating Fees, Assessments, a 64,546 56,600 56,600 38,600 38,600
[Entity] Budget Detail Desc.Total
[133] Channel 5 - 2% Franchise Fee Collection 38,600
Total 38,600
64000 Other Operating Costs 64,862 79,250 79,250 60,600 60,600
66402 Computers and Peripherals 0 0 0 0 1,600
66000 Capital Outlay 0 0 0 0 1,600
60000T Total Expenditures & Other U 124,692 187,497 187,372 195,666 177,772
133 Community Relations Town of Avon
Line Item Detail
Section IV, Page A-16
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
Personnel Services 361,886$ 380,142$ 380,291$ 397,203$ 414,972$
Commodities 11,396 12,675 18,213 38,640 12,386
Contract Services 7,932 13,250 9,650 33,900 21,130
Other Operating Costs 34,804 32,510 36,110 30,910 30,660
Capital Outlay - 1,100 1,100 2,500 900
Total 416,018$ 439,677$ 445,364$ 503,153$ 480,048$
Human Resources 416,018$ 439,677$ 445,365$ 503,153$ 480,048$
Total 416,018$ 439,677$ 445,365$ 503,153$ 480,048$
Human Resources Director -1 1 1 1
Human Resources Manager 1 1 1 1 1
Human Resources Assistant 1 1 1 1 1
Total 2 3 3 3 3
BUDGET SUMMARY: HUMAN RESOURCES DEPARTMENT
The Human Resources Department was established in August 2015. Essential functions of the department include
assisting department directors with recruitment, hiring, employee relations and performance management;
managing and administering the compensation and benefits programs; oversight of the Town’s risk management and
safety programs; policy development and compliance; and, working with department directors to develop
appropriate training and professional development plans for employees.
ADMINISTRATION OF THE DEPARTMENT
The Human Resources Department is administered by the Human Resources Director, who is responsible for
providing leadership in developing and implementing the Human Resources strategic plan, and overseeing all
administrative, legislative, and fiscal operations necessary to assure quality management of core human resources
functions for the Town.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
Section IV, Page B-1
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Compensation and Benefits Administration 20%$21,190 $100,631
Organizational Culture and Employee Relations 25%26,488 125,788 Turnover Rate
Policy Development and Compliance 10%10,595 50,315 Disputes
Recruitment and Selection 20%21,190 100,631 Quality of Hire
Risk Management 15%15,893 75,473 Insurance Rates
Training and Development 10%10,595 50,315 Effectiveness Rates
Compensation and Benefits Administration: Conducts and reviews salary comparisons and market adjustment
surveys, evaluates and analyzes pay practice data to determine market competitiveness, and develops and
administers the Town’s compensation structures and classification policies. Assist in the development and
implementation of the Town’s retirement plans and group health insurance plan; providing support in the areas of
plan elections, medical, dental, vision, disability coverages.
PROGRAM ACTIVITIES AND OPERATIONS: HUMAN RESOURCES
Training and Development: Develops, in collaboration with department directors, training and professional
development programs that address employee training needs, including but not limited to new employee
orientation, performance management training and leadership training.
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Human Resources
Organizational Culture and Employee Relations: Provides support to department directors to strengthen the
employer-employee relationship through measuring job satisfaction, employee engagement and resolving workplace
conflict.
Policy Development and Compliance: Reviews and makes recommendations for improvement of the Town's
policies, procedures and practices on personnel and risk management matters. Responsible for monitoring state and
federal employment laws and practices to ensure the Town's compliance with all personnel administration and
matters.
Recruitment and Selection: Works closely with the departments to assist with assessments in relation to current
staffing levels and advertising for vacant positions. Arranges and participates in the interview and screening process
to obtain and fill open positions with qualified candidates.
Risk Management and Safety: Oversees the administration of the Town's risk management and safety programs,
including workers' compensation and property and liability insurance. Manages the Town's safety committee
meetings, employee workplace safety training, workplace injury and property and liability reporting, modified duty
and return-to-work programs, and annual risk management and safety insurance audits and renewals.
Section IV, Page B-2
4. Continue to host training sessions designed to enhance the Town's culture and maintain and improve
teamwork.
2. Completed an extensive and comprehensive Salary Market Study, with multiple model iterations.
3. Maintained and periodically adjusted the Employee Policies and Procedures and Compensation and Benefits
guiding documents.
2018 STRATEGIC GOALS
2. Refine the Employee Evaluation process, procedures, and forms and provide management training and
coaching skills.
3. Develop and implement metrics for manager new hire satisfaction and follow-up effectiveness ratings for
training.
5. Continue to execute a variety of employee events including Health Fair, Recognition, Fall Social, Open
Enrollment, and Wellness.
6. Elevate employee understanding of health care mechanisms and cost saving alternatives.
7. Develop a three-year strategic plan for the effective delivery of services to Town employees and
new hires.
1. Received CIRSA's Loss Prevention Award for outstanding accomplishments in the management of a
successful loss control program.
2017 MAJOR ACCOMPLISHMENTS
ACCOMPLISHMENTS AND GOALS: HUMAN RESOURCES
1. Develop RFP, select vendor, drive consulting engagement and operationalize agreed outcomes for adjustment of
the Town's Compensation Structure.
5. Successfully navigated through, and completed, first and second quarter reporting requirements for the
changes made to the Affordable Care Act (ACA).
4. Received 5% premium discount in Worker's Comp insurance from State of Colorado as a result of department
work to mitigate and reduce risk, through safety training and awareness.
Section IV, Page B-3
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 264,410 284,082 278,449 283,384 294,343
61106 Paid out Leave 0 2,703 2,703 2,750 2,859
61151 Overtime Wages 901 600 600 600 600
61301 FT Pension 29,085 31,546 30,927 31,475 32,692
61304 Employee Assistance Progr 72 74 72 72 72
61401 FICA/Medicare 3,719 4,085 4,085 4,158 4,318
61501 Group Health and Life Insur 56,334 55,964 55,897 67,038 72,008
61505 Long-term Disability Insuran 1,531 1,491 1,590 1,618 1,680
61507 Dental Insurance 4,648 4,595 4,787 4,830 5,071
61509 Worker's Compensation 390 411 336 419 435
61510 Unemployment Insurance 796 845 845 860 893
61000 Personnel Services 361,886 380,142 380,291 397,203 414,972
62801 Employee Recognition Expe 8,117 11,625 11,625 12,250 11,336
[Entity] Budget Detail Desc.Total
[132] Summer Picnic 2,700
[132] Years of Service Awards 1,850
[132] Awards of Excellence 725
[132] Fall Social 4,200
[132] Retirement Recognition 1,500
[132] Gift Cards - $25 x 3 employees 75
[132] Employee Appreciation Lunch 1,200
Total 12,250
62904 Software 0 0 5,538 25,340 0
[Entity] Budget Detail Desc.Total
[132] Cognos AnalyticsNow 25,340
Total 25,340
62905 Books and Periodicals 0 250 250 250 250
[Entity] Budget Detail Desc.Total
[132] Safety Publications & Training Materials 250
Total 250
62999 Office Supplies and Material 3,279 800 800 800 800
[Entity] Budget Detail Desc.Total
[132] Office Supplies 800
Total 800
62000 Commodities 11,396 12,675 18,213 38,640 12,386
63101 Legal Services 245 500 0 0 0
63203 Printing and Reproduction S 122 0 0 0 0
63205 Background Checks 2,920 3,800 3,800 3,800 3,800
[Entity] Budget Detail Desc.Note Total
[132] New Hire Background Checks 3,800
132 Human Resources Town of Avon
Line Item Detail
Section IV, Page B-4
63301 Medical Services and Exami 0 0 0 9,900 4,900
[Entity] Budget Detail Desc.Total
[132] Random Drug & Alcohol Testing 4,100
[132] DOT Physicals 5,800
Total 9,900
63304 Computer Services and Sup 0 0 0 0 3,480
63504 R&M - Office Equipment an 220 0 900 0 0
[Entity] Budget Detail Desc.Note Total
[132] Printer Repair & Maintenance 0
Total 0
63999 Other Contract Services 4,425 8,950 4,950 20,200 8,950
[Entity] Budget Detail Desc.Total
[132] Health & Wellness Fair 2,000
[132] Pre-Employment Drug Screening 2,250
[132] Flu Shots 950
[132] MSEC for Comp Review 15,000
Total 20,200
63000 Purchased and Contracte 7,932 13,250 9,650 33,900 21,130
64101 Professional Development 12,312 10,150 4,150 5,900 5,900
[Entity] Budget Detail Desc.Note Total
[132] COSHRM State Conference Registrations 0
[132] Training for Staff 1,800
[132] SHRM Annual Conference & Expo (2)4,100
Total 5,900
64102 Dues, Licenses and Membe 5,390 5,900 5,900 6,150 5,900
[Entity] Budget Detail Desc.Total
[132] Society for Human Resource Association 400
[132] High County Human Resource Association 250
[132] Mountain States Employers Council 5,500
Total 6,150
64104 Meeting Expenses 1,118 800 800 800 800
[Entity] Budget Detail Desc.Note Total
[132] Benefits & Retirement Meetings 800
Total 800
64105 Training 0 3,000 3,000 6,000 6,000
[Entity] Budget Detail Desc.Note Total
[132] Supervisory Town-wide Trainings (2)2-day Course, Materials for 10
persons, Travel, Meals & Hotel
6,000
132 Human Resources Town of Avon
Line Item Detail
Section IV, Page B-5
64206 Cellular and Paging 644 660 660 660 660
[Entity] Budget Detail Desc.Note Total
[132] $55 x 12 months 660
Total 660
64901 Advertising and Legal Notic 15,339 12,000 20,000 9,000 9,000
[Entity] Budget Detail Desc.Total
[132] Classification Advertising for Job 9,000
Total 9,000
64999 Other Miscellaneous Operat 0 0 1,600 2,400 2,400
[Entity] Budget Detail Desc.Total
[132] Candidate and Mtg Expenses 2,400
Total 2,400
64000 Other Operating Costs 34,804 32,510 36,110 30,910 30,660
66402 Computers and Peripherals 0 1,100 1,100 2,500 900
[Entity] Budget Detail Desc.Note Total
[132] Desktop Replacement - HR Mgr 900
[132] SurfaceBookPro 1600 1,600
Total 2,500
66000 Capital Outlay 0 1,100 1,100 2,500 900
60000T Total Expenditures & Oth 416,018 439,677 445,365 503,153 480,048
132 Human Resources Town of Avon
Line Item Detail
Section IV, Page B-6
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
Personnel Services 975,142$ 1,013,815$ 976,453$ 1,155,108$ 1,182,836$
Commodities 50,723 62,229 62,588 51,667 69,140
Contract Services 235,083 407,217 409,567 403,838 400,704
Other Operating Costs 338,310 315,847 330,689 332,425 324,865
Capital Outlay 4,373 1,800 2,614 10,000 4,300
Total 1,603,631$ 1,800,908$ 1,781,911$ 1,953,038$ 1,981,845$
Finance 802,661$ 911,500$ 886,438$ 1,021,522$ 1,050,218$
Information Technology 380,891 406,753 400,647 434,262 438,849
Nondepartmental 420,079 482,655 494,826 497,254 492,778
Total 1,603,631$ 1,800,908$ 1,781,911$ 1,953,038$ 1,981,845$
Finance Director / Asst. Town Manager 1 1 1 1 1
Finance Manager 1 1 1 1 1
Budget Analyst 1 1 0 0 0
Senior Accountant --1 2 2
Payroll Specialist 1 1 1 1 1
Accounting Assistant II 2 2 2 2 2
IT Administrator 1 1 1 1 1
Help Desk Technician 1 1 1 1 1
Building Attendant 1 1 1 1 1
Total 9 9 9 10 10
The Finance Department is responsible for all financial activities of the Town and maintaining its fiscal integrity. The
Department is also responsible for the Town's information technology systems.
ADMINISTRATION OF THE DEPARTMENT
BUDGET SUMMARY: FINANCE AND IT DEPARTMENT
AUTHORIZED POSITIONS
DEPARTMENT EXPENDITURES BY PROGRAM
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT FINANCIAL SUMMARY
The Finance Department is administered by the Assistant Town Manager/Finance Director who spends approximately
35% of time in finance administration, accounting and auditing, and another 40% in budgeting and long-range
planning activities. The remainder of the time is split between debt administration, treasury management, and
benefits administration. The Finance Division is managed on a day-to-day basis by the Finance Manager. The
Information Technology division is managed by the Town's Information Technology Manager.
Section IV, Page C-1
PROGRAM ACTIVITIES AND OPERATIONS: FINANCE AND IT
IT
Network Administration: Includes maintaining the Town's computer network systems, telephone systems, servers,
security, routine maintenance & upgrades of hardware and software, documentation & disaster recovery.
Customer Service: Provides support and service to all Town computer and telephone users. Log calls, resolve issues,
track requests for equipment, software and training.
Technology Planning: Continuously evaluates new technologies that can assist the Town in being more efficient.
NONDEPARTMENTAL
Central Services and Stores: The nondepartmental program budgets and reports those costs that are impractical or
administratively burdensome to be reported in another program. Includes the budget for the Town's janitorial
services for Town facilities, central office supply stores and the Town's main Xerox copier. Also includes the Town's
general property and liability insurance coverages, and the Town's telephony and internet connections.
Accounting and Financial Reporting: Includes accounts payable and payroll processing and general accounting;
revenue collection, compliance, licensing and administration; procurement compliance and fixed asset inventory;
internal control structure and asset safekeeping; and preparation of the Town's comprehensive annual financial
report.
Budgeting and Long-range Planning: Includes establishing budgetary policies, coordination of the budget process and
preparation of the annual budget document. Also includes the Capital Improvement Program and preparing the 5-
year Capital Improvement Plan, various other financial modeling, and gathering and reporting on economic and
financial statistical information and analysis.
Debt Administration and Treasury Management: Debt administration includes capital planning and analysis, debt
issuance, meeting on-going disclosure and bond covenant requirements, maintaining credit ratings and investing
bond proceeds. Treasury management includes establishing and reviewing cash controls, monitoring cash collection
and disbursement procedures, forecasting, maintaining banking relations, cash management services, establishing
investment policies and portfolio management.
Benefits Administration: Includes financial analysis of self-insurance pools and renewals, reconciliation of
departmental claims to premium invoices, reserve accounting and human resources support. Other responsibilities
include retirement plan administration and support. Finance Director and Finance Manager serve on the retirement
boards.
FINANCE
Section IV, Page C-2
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Accounting and Financial Reporting 67%$84,968 $544,599 Audit
Budgeting and Long-Range Planning 23%29,168 186,952 Budget vs. Actual
Debt Administration and Treasury Management 6%7,609 48,770 None
Benefits Administration 4%5,073 32,514 Employee Outreach
Network Administration 45%$72,268 $172,326 System Availability
Customer Service 50%80,298 191,474 Problem Resolution Performance
Technology Planning 5%8,030 19,148 Long-Range IT Plan
Central Services and Stores 100%$418,797 $497,254
1. Implemented Host Compliance - a short-term rental administration and compliance program.
2. Re-structured budgeting and tax compliance staff responsibilities and hired a new senior accountant.
3. Implemented Office 365 and Skype for Business applications for all Town departments and employees.
4. Completed an optimization review of business processes.
5. Began implementation of paperless cash receipting and archival program.
6. Successfully transitioned the Police Department's IT requirements to their new facility.
1. Implement changes and improvements in businesses processes based on final optimization report.
2. Convert capital assets and equipment replacement spreadsheets to new PubWorks application.
3. Plan and manage the infrastructure needs for the new Town facilities.
ACCOMPLISHMENTS AND GOALS: FINANCE AND IT
Finance
IT
Nondepartmental
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
2017 MAJOR ACCOMPLISHMENTS
2018 STRATEGIC GOALS
Section IV, Page C-3
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 509,921 541,487 492,797 584,433 595,758
61106 Paid out Leave 4,303 4,959 4,858 5,575 5,683
61151 Overtime Wages 3,162 3,000 3,000 3,000 3,000
[Entity] Budget Detail Desc.Total
[141] Staff OT 3,000
Total 3,000
61201 Automobile Allowance 3,600 3,748 3,610 3,610 3,610
61301 FT Pension 56,565 60,109 54,742 64,901 66,158
61304 Employee Assistance Progr 144 150 137 168 168
61401 FICA/Medicare 5,784 7,733 7,312 8,651 8,817
61501 Group Health and Life Insur 84,046 87,761 84,939 134,577 144,426
61505 Long-term Disability Insuran 2,894 2,892 2,779 3,296 3,359
61507 Dental Insurance 7,670 7,062 7,174 9,692 10,173
61509 Worker's Compensation 767 771 595 863 880
61510 Unemployment Insurance 1,552 1,600 1,513 1,790 1,824
61000 Personnel Services 680,408 699,182 663,456 820,555 843,855
62801 Employee Recognition Expe 150 150 564 175 175
[Entity] Budget Detail Desc.Total
[141] Gift Cards 175
Total 175
62903 Data Processing Supplies 1,872 0 0 0 0
62904 Software 150 4,500 4,500 1,000 22,980
[Entity] Budget Detail Desc.Total
[141] Financial Software & PC Computer Upgrades 1,000
Total 1,000
62905 Books and Periodicals 2,676 2,770 2,915 2,960 2,961
[Entity] Budget Detail Desc.Note Total
[141] Reuters-Books online 2,120
[141] US Master Tax Guide 115
[141] GAAFR Newsletter 50
[141] Kiplinger Letter 100
[141] Payroll Handbook 225
[141] CPFO Handbooks 200
[141] Other Publications 150
Total 2,960
62999 Office Supplies and Material 2,074 2,000 2,000 1,500 1,500
[Entity] Budget Detail Desc.Total
[141] Calculator Replacements 125
[141] Miscellaneous Supplies 1,125
[141] New Position-start up 250
Total 1,500
141 Finance Town of Avon
Line Item Detail
Section IV, Page C-4
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
62000 Commodities 6,922 9,420 9,979 5,635 27,616
63102 Audit and Accounting Servic 18,200 21,980 19,080 19,800 20,439
[Entity] Budget Detail Desc.Total
[141] Annual Audit 19,800
Total 19,800
63199 Other Professional Services 11,100 17,765 15,765 5,500 5,500
[Entity] Budget Detail Desc.Total
[141] Sales Tax Audit Program 3,500
[141] Financial Modeling & Advisory Services 2,000
Total 5,500
63203 Printing and Reproduction S 2,333 3,550 5,000 2,550 2,550
[Entity] Budget Detail Desc.Total
[141] Eagle County RETT Sales Reports 100
[141] W-2's & 1099's 250
[141] Budget Printing (15) 700
[141] AP, PR, Petty Cash Cks & Envelopes 1,500
Total 2,550
63304 Computer Services and Sup 59,050 115,921 114,221 130,060 122,486
[Entity] Budget Detail Desc.Total
[141] Sungard Software Mtc & Support 29,579
[141] PowerPlan Mtc & Support 4,988
[141] MUNIRevs SAAS 15,276
[141] Kronos SAAS 11,339
[141] Sungard Webex Training 2,800
[141] Sungard Scripts 1,000
[141] PowerPlan Webex Training 1,000
[141] Host Compliance 51,578
[141] Pubworks Data Conversion and Training 10,000
[141] Other Computer Services 2,500
Total 130,060
63504 R&M - Office Equipment an 179 1,750 1,750 1,750 1,750
[Entity] Budget Detail Desc.Note Total
[141] Toner Cartridges 1,750
Total 1,750
63999 Other Contract Services 0 15,000 22,500 0 0
63000 Purchased and Contracte 90,862 175,966 178,316 159,660 152,725
64101 Professional Development 9,795 10,775 10,775 11,865 11,315
[Entity] Budget Detail Desc.Total
[141] Training Classes for Staff 2,075
141 Finance Town of Avon
Line Item Detail
Section IV, Page C-5
64102 Dues, Licenses and Membe 1,469 1,495 1,395 1,745 1,745
[Entity] Budget Detail Desc.Total
[141] Co Chapter APA 60
[141] Sungard Users Group 195
[141] American Institute of CPAs 250
[141] Government FInance Officers Association 470
[141] CO Government Finance Officers Association 180
[141] CO Secretary of State (Finance Authority) 120
[141] American Payroll Association 220
[141] New Position 250
Total 1,745
64104 Meeting Expenses 533 750 450 750 750
[Entity] Budget Detail Desc.Note Total
[141] CO American Payroll Association Meetings 10 @ $25 250
[141] CO Tax Audit Coalition Meetings 4 @ $45 180
[141] West Slope Coalition Meetings 150
[141] Staff & Organizational Meetings 170
Total 750
64206 Cellular and Paging 1,454 1,200 1,200 1,200 1,200
[Entity] Budget Detail Desc.Total
[141] Director ($60 X 12) 720
[141] Mobile Hotspot ($40 X 12) 480
Total 1,200
64301 Postage and Delivery 0 125 2,625 0 0
64307 Bank Service Charges and 4,553 6,000 4,805 4,700 4,700
[Entity] Budget Detail Desc.Total
[141] Vericheck 2,100
[141] 1st Bank 2,100
[141] Asphalt Overlay 500
Total 4,700
64399 Other Administrative Fees 1,820 1,450 2,100 2,075 2,075
[Entity] Budget Detail Desc.Total
[141] RETT Recording Fees 1,600
[141] GFOA Certification of Achievement Program 475
Total 2,075
64402 Equipment Replacement Ch 3,337 3,337 3,337 3,337 3,337
[Entity] Budget Detail Desc.Total
[141] Annual Equipment Rental Charges - Kronos
Time Clock
3,337
Total 3,337
141 Finance Town of Avon
Line Item Detail
Section IV, Page C-6
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64901 Advertising and Legal Notic 0 0 200 0 0
64906 Insurance Deductibles 0 0 6,000 0 0
64000 Other Operating Costs 22,961 25,132 32,887 25,672 25,122
66402 Computers and Peripherals 1,508 1,800 1,800 10,000 900
[Entity] Budget Detail Desc.Total
[141] Desktop Replacement - Sr Accountant 900
[141] Desktop Replacement - Payroll Specialist 900
[141] Desktop Replacement - Assistant Town 900
[141] Desktop Replacement - Accounting Asst II (2) 1,800
[141] Laptop Replacement - Kiosk 1,600
[141] Desktop Computer - New Position 1,400
[141] Scanner - AP/CR to LF 2,500
Total 10,000
66000 Capital Outlay 1,508 1,800 1,800 10,000 900
60000T Total Expenditures & Oth 802,661 911,500 886,438 1,021,522 1,050,218
141 Finance Town of Avon
Line Item Detail
Section IV, Page C-7
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 159,120 181,033 174,698 183,854 183,854
61106 Paid out Leave 1,164 1,729 1,729 1,729 1,729
61151 Overtime Wages 157 500 500 500 500
61301 FT Pension 17,631 20,104 19,407 20,414 20,414
61304 Employee Assistance Progr 48 50 48 48 48
61401 FICA/Medicare 2,244 2,565 2,565 2,698 2,698
61501 Group Health and Life Insur 32,856 32,687 32,645 38,828 41,678
61505 Long-term Disability Insuran 994 994 991 1,025 1,025
61507 Dental Insurance 2,791 2,759 2,880 2,904 3,048
61509 Worker's Compensation 236 258 211 272 272
61510 Unemployment Insurance 481 531 531 558 558
61000 Personnel Services 217,723 236,177 236,206 252,830 255,824
62801 Employee Recognition Expe 50 50 50 50 50
[Entity] Budget Detail Desc.Total
[143] 2 employees x $25 50
Total 50
62903 Data Processing Supplies 1,679 2,500 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[143] Misc Parts 2,500
Total 2,500
62904 Software 1,111 15,884 15,884 11,907 7,899
[Entity] Budget Detail Desc.Note Total
[143] Exch Ent CAL SA 30 CAL for temp and service acct 609
[143] Exch Serv Enterprise SA Software Assurance 775
[143] SQL Server Std SA 5 SA 858
[143] Windows Serv Std SA 80 dual coar 1,679
[143] Windows Enterprise SA 7 SA 349
[143] Office Pro Plus SA 5 license for servers and kiosk 564
[143] Office Std SA 20 for servers and kiosk 1,650
[143] Windows Serv CAL SA 80 560
[143] SQL Serv CAL (20)797
[143] Miscellaneous Software 500
[143] Symantec virus protection 35 new 2018, bring Town into
compliance
3,566
Total 11,907
62905 Books and Periodicals 0 200 0 0 0
62999 Office Supplies and Material 2 0 0 0 0
62000 Commodities 2,842 18,634 18,434 14,457 10,449
63304 Computer Services and Sup 107,906 92,353 92,353 105,276 109,077
143 Information Systems Town of Avon
Line Item Detail
Section IV, Page C-8
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
[Entity] Budget Detail Desc.Note Total
[143] Switch TOA-REC01 FD01708R0YL Mnt 1yr 891
[143] Switch TOA-REC02 FDO1818R09D 891
[143] Switch TOA-REC03 CAT0850R0MA can't renew 0
[143] Switch TOA-BB01 F0C1723W2M6 Mnt 1yr 407
[143] Switch TOA-BB02 F0C1718Y120 Mnt 1yr 407
[143] Switch TOA-BB03 F0C1747S201 Mnt 1yr 355
[143] Switch TOA-FE01 FD01349Y2AA Mnt 1yr 889
[143] Switch TOA-CORE02 F0C1131Y4JT Mnt 1yr 801
[143] Switch TOA-GIG01 F0C1610W3H8 Mnt 1yr 587
[143] Switch TOA-GIG02 F0C1723W2R7 Mnt 1yr 407
[143] Switch TOA-SRV-SW01 F0C1744W49X Mnt 1yr 331
[143] Switch TOA-SRV-SW02 F0X1744W445 Mnt 1yr 331
[143] Wi-Fi AP's Wireless Mnt 1 yr 803
[143] Muni-VMHOST01 FCH1938V2MH Mnt 1y 625
[143] Muni-VMHOST02 FCH1938V2MP Mnt 1y 625
[143] TOA-VMHOST03 FCH1750V1W9 Mnt 1y 525
[143] SG-VHHost01 FCH1814V05G 691
[143] SWright DSL 75 / month 900
[143] WHalstead DSL 55 / month 660
[143] Public Wifi DSL Comcast 235 / month 2,820
[143] TOA Backup DSL Comcast 145 / month 1,740
[143] Symtantec AntiVirus 85 devices Mnt 1y 5,337
[143] SPS Labor Phones Support Assistance 0
[143] Barracuda Web Filter 1 yr maint 1,147
[143] Barracuda Backup Server 1 yr maint 1,978
[143] Barracuda Email Archiver 1 yr maint 2,693
[143] PEI Labor w/ Managed Svcs 1 yr 5,000
[143] PEI Managed Services 1 yr 1,800 / month 21,600
[143] Axis Camera Server 1yr Mnt x 2 300
[143] Electronic Recycling 400
[143] Spam filter 1yr subscription 2,403
[143] VMWare Maintenance 1 year maint 3,735
[143] Switch PumpHouse FCW1844A3FT Mnt 1y 355
143 Information Systems Town of Avon
Line Item Detail
Section IV, Page C-9
63504 R&M - Office Equipment an 1,527 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[143] Repairs / Replacements 1,500
Total 1,500
63000 Purchased and Contracte 109,433 93,853 93,853 106,776 110,577
64101 Professional Development 4,986 6,750 0 6,750 6,750
[Entity] Budget Detail Desc.Note Total
[143] CGAIT Conference 750
[143] Training Classes 3000 * 2 Online 6,000
Total 6,750
64102 Dues, Licenses and Membe 330 330 330 330 330
[Entity] Budget Detail Desc.Note Total
[143] CGAIT Dues 330
Total 330
64206 Cellular and Paging 1,259 1,248 1,248 1,248 1,248
[Entity] Budget Detail Desc.Note Total
[143] $104 x 12 months 1,248
Total 1,248
64402 Equipment Replacement Ch 44,319 49,762 49,762 51,871 51,871
[Entity] Budget Detail Desc.Note Total
[143] Annual Equipment Rental Charges 51,871
Total 51,871
64000 Other Operating Costs 50,893 58,090 51,340 60,199 60,199
66402 Computers and Peripherals 0 0 814 0 1,800
66000 Capital Outlay 0 0 814 0 1,800
60000T Total Expenditures & Oth 380,891 406,753 400,647 434,262 438,849
143 Information Systems Town of Avon
Line Item Detail
Section IV, Page C-10
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 50,888 53,834 51,883 51,883 51,883
61106 Paid out Leave 0 488 488 488 488
61151 Overtime Wages 268 0 0 0 0
61301 FT Pension 5,570 5,975 5,761 5,761 5,761
61304 Employee Assistance Progr 24 25 24 24 24
61401 FICA/Medicare 722 759 759 759 759
61501 Group Health and Life Insur 15,517 15,512 15,500 18,889 20,257
61505 Long-term Disability Insuran 456 467 289 289 289
61507 Dental Insurance 1,242 1,228 1,284 1,294 1,359
61509 Worker's Compensation 2,172 2,179 646 2,179 2,179
61510 Unemployment Insurance 154 157 157 157 157
61000 Personnel Services 77,011 78,457 76,791 81,723 83,157
62401 Gasoline 678 1,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[149] Fuel Charges for Motor Pool Vehicles 1,000
Total 1,000
62402 Diesel 403 550 550 550 550
[Entity] Budget Detail Desc.Note Total
[149] Fuel Charges for Buildings Attendant 550
Total 550
62801 Employee Recognition Expe 0 25 25 25 25
[Entity] Budget Detail Desc.Total
[149] $25 x 1 employee 25
Total 25
62802 Food and Beverages 374 5,000 5,000 3,500 3,000
[Entity] Budget Detail Desc.Total
[149] Monthly Staff Coffees and Staff Meetings 2,500
[149] Town Hall Coffee 1,000
Total 3,500
62803 Janitorial, Custodial and Cle 21,721 22,900 22,900 22,900 22,900
[Entity] Budget Detail Desc.Note Total
[149] Hand Towels 4,000
[149] Tissue 3,500
[149] Toilet Paper 3,500
[149] Aerosols 1,824
[149] Chemicals 2,900
[149] Hygiene 3,000
[149] Refuge Supplies 2,183
[149] PPE and Other Safety (Gloves, signs, etc)1,993
Total 22,900
149 Nondepartmental Town of Avon
Line Item Detail
Section IV, Page C-11
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
62805 Clothing and Uniforms 105 1,050 1,050 100 100
[Entity] Budget Detail Desc.Note Total
[149] Clothing and Uniform - Bldgs Attendant 100
Total 100
62806 Safety Materials and Suppli 0 150 150 0 0
62904 Software 13,828 0 0 0 0
62999 Office Supplies and Material 3,850 3,500 3,500 3,500 3,500
[Entity] Budget Detail Desc.Total
[149] Town Hall General Office Supplies and Copy
Paper
3,500
Total 3,500
62000 Commodities 40,959 34,175 34,175 31,575 31,075
63504 R&M - Office Equipment an 10,885 5,540 5,540 5,540 5,540
[Entity] Budget Detail Desc.Note Total
[149] Xerox Copier/Print Charges 5,000
[149] Mail Machine Annual Maintenance 540
[149] Avaya IP Office 0
Total 5,540
63552 Janitorial and Custodial Ser 0 106,708 106,708 106,708 106,708
[Entity] Budget Detail Desc.Note Total
[149] ARC Cleaning Svc $7,507 x 12 mos 90,084
[149] Town Hall Cleaning $634 x 12 mos 7,608
[149] Avon Elementary School Cleaning Svc $234 x 3 702
[149] FT Vacation Coverage $500 x 3 wks 1,500
[149] Steam Cleaning for Sauna and Steam Room 1,200
[149] Pavilion Cleaning Svc 1,040
[149] Park Restroom Cleaning Svc 1,404
[149] Public Safety Facility Cleaning Service 3,170
Total 106,708
63603 Rentals - Office Equipment 10,867 10,140 10,140 10,140 10,140
[Entity] Budget Detail Desc.Note Total
[149] Copier Lease ($799.92 x 12)9,600
[149] Postage Meter Rental @ $45/month 540
Total 10,140
63999 Other Contract Services 13,035 15,010 15,010 15,014 15,014
[Entity] Budget Detail Desc.Note Total
[149] Laserfiche Annual Basic Services Support 8,900
[149] Laserfiche Public Portal Maint Support 1,600
[149] Employee Bus Passes 1,500
149 Nondepartmental Town of Avon
Line Item Detail
Section IV, Page C-12
63000 Purchased and Contracte 34,787 137,398 137,398 137,402 137,402
64201 Telephone & Long-distance 49,665 31,522 31,522 31,522 31,522
[Entity] Budget Detail Desc.Note Total
[149] TOA Main Fax 1,116
[149] NewCloud Networks 7,620
[149] Mammoth ISP 50Mbs 5,064
[149] P to P SG to Muni 50 Mbs 17,722
Total 31,522
64301 Postage and Delivery 1,817 4,000 4,000 4,000 4,000
[Entity] Budget Detail Desc.Note Total
[149] General Admin Postage and Delivery Costs 4,000
Total 4,000
64303 Treasurer Fees 34,852 34,596 34,596 36,762 41,515
[Entity] Budget Detail Desc.Total
[149] 2% Eagle County Treasurer Collection Fee 36,762
Total 36,762
64307 Bank Service Charges and 0 150 150 150 150
[Entity] Budget Detail Desc.Note Total
[149] Various Fees 150
Total 150
64309 VAA RSF Collection Fees 7,767 10,000 10,000 6,000 10,000
[Entity] Budget Detail Desc.Total
[149] VAA RSF Collection Fees 6,000
Total 6,000
64399 Other Administrative Fees 452 0 3,415 1,724 0
[Entity] Budget Detail Desc.Total
[149] PCORI Fee 400
[149] PTS 457 Recordkeeping Fees 1,324
Total 1,724
64401 Fleet Maintenance Charges 14,035 992 992 992 992
[Entity] Budget Detail Desc.Note Total
[149] Annual Fleet Maintenance Charges 992
Total 992
64402 Equipment Replacement Ch 18,040 18,040 18,040 18,040 18,040
[Entity] Budget Detail Desc.Total
[149] Annual Equipment Rental Charges 18,040
Total 18,040
149 Nondepartmental Town of Avon
Line Item Detail
Section IV, Page C-13
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64403 Washbay Charges 1,456 1,456 1,456 1,456 1,456
[Entity] Budget Detail Desc.Note Total
[149] Annual Washbay Charges - 4 vehicles 1,456
Total 1,456
64905 Insurance Premiums 136,291 131,869 142,291 145,908 131,869
[Entity] Budget Detail Desc.Total
[149] CIRSA: Property and Casualty (71%) 135,000
[149] Fiduciary Liability 2,610
[149] Excess Crime 255
[149] Boiler and Machinery 3,500
[149] Treasurer's Bond - Finance Director 350
[149] Volunteer Accident Medical Plan 193
[149] Excess Cyber 4,000
Total 145,908
64906 Insurance Deductibles 81 0 0 0 0
64000 Other Operating Costs 264,456 232,625 246,462 246,554 239,544
66401 Office Equipment 2,865 0 0 0 0
66402 Computers and Peripherals 0 0 0 0 1,600
66000 Capital Outlay 2,865 0 0 0 1,600
60000T Total Expenditures & Oth 420,079 482,655 494,826 497,254 492,778
149 Nondepartmental Town of Avon
Line Item Detail
Section IV, Page C-14
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
Personnel Services 448,062$ 517,794$ 510,373$ 540,221$ 559,441$
Commodities 6,858 10,865 10,315 99,110 99,110
Contract Services 196,527 402,615 374,610 120,253 79,118
Other Operating Costs 547,806 608,246 638,186 572,665 580,395
Capital Outlay 1,833 - - 2,500 2,700
Total 1,201,086$ 1,539,520$ 1,533,484$ 1,334,749$ 1,320,764$
Planning 215,001$ 283,033$ 282,393$ 281,940$ 283,621$
Building Inspection 141,694 149,265 148,302 151,049 153,263
Economic Development 37,147 - - - -
Town Produced Events 291,225 563,831 598,952 243,760 225,880
Special Event Funding 307,788 360,771 296,217 400,000 400,000
Community Grants 208,231 182,620 207,620 161,000 161,000
Salute to the USA - - - 97,000 97,000
Total 1,201,086$ 1,539,520$ 1,533,484$ 1,334,749$ 1,320,764$
Planning Director 1 1 1 1 1
Building Official 1 1 1 1 1
Planner I-II 1 1 1 1 1
Director of Economic Initiatives 1 ----
Manager of Special Events 1 1 1 1 1
Special Events Production Assistant 0.33 0.5 1 1 1
Total 5.33 4.5 5 5 5
ADMINISTRATION OF THE DEPARTMENT
The Community Development Department is administered by the Planning Director, who spends approximately 60%
of the position’s time in managing applications, Council agenda items, Planning and Zoning Commission agendas, and
special project work. The remainder of the Planning Director’s time is spent with hands-on project review and special
planning work. The Special Events Manager is supervised by the Town Manager.
DEPARTMENT FINANCIAL SUMMARY
BUDGET SUMMARY: COMMUNITY DEVELOPMENT DEPARTMENT
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
The Community Development Department takes the lead role in ensuring the Town’s built environment maintains
and advances a livable community, one which meets the needs of the residents, businesses, and visitors. The
Planning Division manages all current and long-range community planning functions. The Building Official provides
permit and inspection services for residential and commercial development. The Special Events staff takes the lead
role in event administration, production and follow-up.
Section IV, Page D-1
BUILDING PERMITS AND INSPECTIONS
COMMUNITY EVENTS AND GRANTS
Building Inspection/Plan Review: The Building Division provides all construction relatedservices in the Town. The
division is responsible for the enforcement of the building, plumbing, and mechanical codes, and Title 15 of the Avon
Municipal Code. On a day to day basis this division reviews and processes permit applications, performs inspections,
and coordinates with other agencies that perform specialized inspections such as Eagle County Health, NWCCOG, and
State Electrical Inspectors. Code enforcement matters are handled on an as-needed, or complaint driven basis with a
gradual increase in activity each year.
Special Event Adminstration & Production: Responsible for the special event development operations of all special
events in the Town of Avon, including Town produced events, such as Salute to the USA and outside producer
festivals. The staff provides administrative support to the AHSEC. The Special Events Manager oversees one full-
time employee and the Town's volunteeers.
Event Funding: $500,000 has been approved by the Town Council for 2018 special events, which included Town-
produced and third party private producers.
Community Grants: This account includes all grant monies the Council approves for use by outside agencies, which
include economic development, art and cultural programs, regional environmental projects, sporting events and
health and human service needs.
PLANNING
Current Planning / Land Use Applications: Review and process applications for land use under the rules and
procedures of the Avon Municipal Code. Includes pre-applicaiton, public process with PZC/Council.
Long-Term Planning: The Community Development Department is responsible for the development of long range
planning for the Town of Avon. Walkability improvements and capital projects related thereto will be prioritized with
the Beaver Creek Boulevard redesign and construction project.
GIS Mapping / Informational Services: Create and manage all mapping functions and associated data management
for the Town. Supports special projects with geographical information as well as cartagraphy useful in land use
decisions and Comprehensive Planning.
Administration: Review all new applications and contractor registration applications at the front counter, including
assisting the general public with inquiries. Finance administration for permitting and planning applications, including
escrow accounts. This includes administration of the department by the Planning Director.
PROGRAM ACTIVITIES AND OPERATIONS: COMMUNITY DEVELOPMENT
Section IV, Page D-2
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Administration 30%19,821$ 84,582$ Community Survey
Current Planning / Land Use Applications 28%18,500 78,943 Community Survey
Long-Term Planning 40%26,428 112,776 Community Survey
GIS Mapping / Informational Services 2%1,321 5,639 Cost Effectiveness of IGA
Building Inspection / Plan Review 100%7,414 151,049 Community Survey
Special Event Administration & Production 100%160,044 340,760 Community Survey; Tax Growth
Special Event Funding 0%- 400,000 Community Survey; Tax Growth
Community Grants 0%- 161,000 Community Survey; Tax Growth
1. Transferred deed restricted housing compliance and administration to Eagle Valley Home Store.
3. Completed Beaver Creek Boulevard design.
4. Launched Tract G planning project, and brought through public meetings and hearings.
5. Completed the 10-year Comprehensive Plan Update.
2. Assist with the Town Properties Plan implementation.
3. Implement Online Contractor Licensing and Permit Submittals.
4. Provide support to the PZC to overhaul Sign Code
5. Participate in the Interstate 70 Gateway and Corridor Planning.
6. Continue implementation of Trails Master Plan.
1. Provide staff support for the formation of the Creative Arts Committee and Creative District, including
development of the 351 Benchmark Road Building.
Building Permits and Inspections
Community Events and Grants
2017 MAJOR ACCOMPLISHMENTS
2018 STRATEGIC GOALS
6. Ad Hoc Special Events Committee formation; 2017 event production and administration, including Ben Harper
Concert; 2018 Event solicitation.
2. Updated Landscaping Regulations.
ACCOMPLISHMENTS AND GOALS: COMMUNITY DEVELOPMENT
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Planning
Section IV, Page D-3
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 120,166 156,903 152,182 159,611 163,359
61106 Paid out Leave 0 1,452 1,477 1,543 1,582
61301 FT Pension 13,218 17,419 16,902 17,727 18,143
61304 Employee Assistance Progr 36 50 48 48 48
61401 FICA/Medicare 1,720 2,205 2,228 2,337 2,392
61501 Group Health and Life Insur 19,843 23,679 23,649 28,882 30,924
61505 Long-term Disability Insuran 787 994 865 907 928
61507 Dental Insurance 1,559 1,847 1,946 1,957 2,054
61509 Worker's Compensation 1,786 2,241 2,135 2,375 2,431
61510 Unemployment Insurance 360 456 461 483 495
61000 Personnel Services 159,475 200,233 201,893 215,870 222,356
62801 Employee Recognition Expe 225 50 50 50 50
[Entity] Budget Detail Desc.Total
[212] $25 x 2 employees 50
Total 50
62904 Software 360 360 360 360 360
[Entity] Budget Detail Desc.Note Total
[212] Adobe Cloud 360
Total 360
62905 Books and Periodicals 0 150 0 0 0
62999 Office Supplies and Material 376 900 500 400 400
[Entity] Budget Detail Desc.Total
[212] Office Supplies 400
Total 400
62000 Commodities 961 1,460 910 810 810
63101 Legal Services 4,344 2,000 1,000 2,000 2,000
[Entity] Budget Detail Desc.Total
[212] Town Attorney Land Use Case Review 2,000
Total 2,000
63199 Other Professional Services 26,238 56,020 56,020 37,400 31,900
[Entity] Budget Detail Desc.Note Total
[212] County GIS 3,000
[212] TVHS Qualifications for Resales of Town Deed-
Restricted Housing Stock
6,000
[212] TVHS Employee Housing Unit Compliance 7,800
[212] TVHS Consulting - Town Affordable Housing 2,600
[212] TVHS Wildridge Management 3,000
[212] Other Contract Services (i.e. Creative District)15,000
Total 37,400
212 Planning Town of Avon
Line Item Detail
Section IV, Page D-4
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
63203 Printing and Reproduction S 532 250 1,000 750 750
[Entity] Budget Detail Desc.Total
[212] Large Format Color Printing for Public Outreach 750
Total 750
63304 Computer Services and Sup 5,529 5,865 5,865 6,155 6,400
[Entity] Budget Detail Desc.Total
[212] Sungard Permitting Software 6,155
Total 6,155
63504 R&M - Office Equipment an 2,332 2,500 2,500 2,500 2,500
63603 Rentals - Office Equipment 4,788 5,318 5,318 5,318 5,318
[Entity] Budget Detail Desc.Total
[212] Copier Lease ($443.16 x 12) 5,318
Total 5,318
63000 Purchased and Contracte 43,763 71,953 71,703 54,123 48,868
64101 Professional Development 6,338 2,550 2,550 3,700 3,750
[Entity] Budget Detail Desc.Note Total
[212] APA Colorado 2 Planners 1,350
[212] RMLUI for One (1)750
[212] DCI for One (1)500
[212] Colorado Creative Indust. for One (1)600
[212] AICP Certification for One (1)500
Total 3,700
64102 Dues, Licenses and Membe 774 1,240 1,240 1,240 1,440
[Entity] Budget Detail Desc.Total
[212] APA & AICP for 2 Planners Manager 940
[212] DCI 300
Total 1,240
64104 Meeting Expenses 375 500 500 1,000 1,000
[Entity] Budget Detail Desc.Total
[212] Committee Meetings (Trails/Historic/Creative
District)
1,000
Total 1,000
64301 Postage and Delivery 270 250 250 500 500
[Entity] Budget Detail Desc.Total
[212] Municipal Postage Mailings 500
Total 500
212 Planning Town of Avon
Line Item Detail
Section IV, Page D-5
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64402 Equipment Replacement Ch 846 847 847 847 847
[Entity] Budget Detail Desc.Note Total
[212] Annual Equipment Rental Charges 847
Total 847
64901 Advertising and Legal Notic 1,238 2,500 2,500 2,250 2,250
[Entity] Budget Detail Desc.Total
[212] Vail Daily Legal Noticing 1,500
[212] Vail Daily Advertisements 750
Total 2,250
64000 Other Operating Costs 9,841 7,887 7,887 9,537 9,787
66402 Computers and Peripherals 872 0 0 1,600 1,800
[Entity] Budget Detail Desc.Total
[212] Laptop for Planning Director 1,600
Total 1,600
66404 Furniture and Fixtures 90 0 0 0 0
66000 Capital Outlay 961 0 0 1,600 1,800
60000T Total Expenditures & Oth 215,001 281,533 282,393 281,940 283,621
212 Planning Town of Avon
Line Item Detail
Section IV, Page D-6
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 100,384 110,360 106,360 106,360 106,360
61106 Paid out Leave 2,000 1,000 1,000 1,000 1,000
61301 FT Pension 11,262 12,250 11,810 11,810 11,810
61304 Employee Assistance Progr 24 25 24 24 24
61401 FICA/Medicare 1,498 1,557 1,557 1,557 1,557
61501 Group Health and Life Insur 15,824 15,729 15,704 19,093 20,462
61505 Long-term Disability Insuran 497 497 593 593 593
61507 Dental Insurance 1,242 1,228 1,284 1,294 1,359
61509 Worker's Compensation 1,522 1,583 1,492 1,583 1,583
61510 Unemployment Insurance 307 322 322 322 322
61000 Personnel Services 134,560 140,109 140,146 143,635 145,069
62401 Gasoline 244 300 300 300 300
[Entity] Budget Detail Desc.Note Total
[213] One (1) Hybrid Vehicle Fueling 300
Total 300
62801 Employee Recognition Expe 20 25 25 25 25
[Entity] Budget Detail Desc.Total
[213] Employee Recognition for one (1) Employee 25
Total 25
62807 Consumable Tools/Small Eq 0 50 50 50 50
[Entity] Budget Detail Desc.Total
[213] Inspection Equipment 50
Total 50
62000 Commodities 264 375 375 375 375
63199 Other Professional Services 1,520 2,500 1,500 2,500 2,500
[Entity] Budget Detail Desc.Total
[213] Safebuilt 2 weeks of inspections 2,500
Total 2,500
63000 Purchased and Contracte 1,520 2,500 1,500 2,500 2,500
64101 Professional Development 1,223 2,100 2,100 2,050 2,050
[Entity] Budget Detail Desc.Note Total
[213] ICB Annual Conference 1,200
[213] Building Official Conf 850
Total 2,050
213 Building Inspection Town of Avon
Line Item Detail
Section IV, Page D-7
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64102 Dues, Licenses and Membe 135 275 275 275 275
[Entity] Budget Detail Desc.Note Total
[213] ICBO License Renewal 125
[213] Recertifications for Personal Certificates 150
Total 275
64206 Cellular and Paging 207 204 204 660 540
[Entity] Budget Detail Desc.Total
[213] $55 x 12 months 660
Total 660
64401 Fleet Maintenance Charges 1,275 1,190 1,190 1,190 1,190
[Entity] Budget Detail Desc.Note Total
[213] Annual Fleet Maintenance Charges 1,190
Total 1,190
64402 Equipment Replacement Ch 2,147 2,148 2,148 0 0
64403 Washbay Charges 364 364 364 364 364
[Entity] Budget Detail Desc.Note Total
[213] Annual Washbay Charges - 1 vehicle 364
Total 364
64000 Other Operating Costs 5,350 6,281 6,281 4,539 4,419
66402 Computers and Peripherals 0 0 0 0 900
66000 Capital Outlay 0 0 0 0 900
60000T Total Expenditures & Oth 141,694 149,265 148,302 151,049 153,263
213 Building Inspection Town of Avon
Line Item Detail
Section IV, Page D-8
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
62999 Office Supplies and Material 32 0 0 0 0
62000 Commodities 32 0 0 0 0
63199 Other Professional Services 36,741 0 0 0 0
63304 Computer Services and Sup 374 0 0 0 0
63000 Purchased and Contracte 37,115 0 0 0 0
60000T Total Expenditures & Oth 37,147 0 0 0 0
214 Economic Initiatives Town of Avon
Line Item Detail
Section IV, Page D-9
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 83,072 90,058 120,952 129,574 137,482
61106 Paid out Leave 1,581 832 1,203 1,255 1,329
61121 PTS Wages 21,457 142 142 0 0
61151 Overtime Wages 4,258 4,440 4,440 0 0
61159 Other Wages 2,000 0 0 0 0
61301 FT Pension 9,532 9,998 13,437 14,391 15,269
61302 PTS Pension 869 5 5 0 0
61304 Employee Assistance Progr 24 25 44 48 48
61401 FICA/Medicare 1,612 1,336 1,838 1,897 2,013
61501 Group Health and Life Insur 25,305 24,569 21,875 28,768 30,825
61505 Long-term Disability Insuran 509 497 658 738 780
61507 Dental Insurance 2,225 2,139 1,852 1,957 2,054
61509 Worker's Compensation 1,246 1,137 1,508 1,696 1,799
61510 Unemployment Insurance 337 276 380 392 416
61000 Personnel Services 154,028 131,772 168,334 180,716 192,016
62302 Special Event Materials & S 1,636 4,380 4,380 200 200
[Entity] Budget Detail Desc.Total
[215] Micellaneous supplies 200
Total 200
62801 Employee Recognition Expe 25 325 325 325 325
[Entity] Budget Detail Desc.Note Total
[215] Volunteer recognition, incentives - 55 persons $ gift cards for each volunteer 275
[215] Employees 2@ $25 50
Total 325
62802 Food and Beverages 3,441 4,025 4,025 300 300
[Entity] Budget Detail Desc.Total
[215] Water and snacks for volunteers 300
Total 300
62805 Clothing and Uniforms 0 200 200 100 100
[Entity] Budget Detail Desc.Total
[215] Staff event apparel - 2 ppl 100
Total 100
62999 Office Supplies and Material 500 100 100 0 0
62000 Commodities 5,602 9,030 9,030 925 925
63199 Other Professional Services 46,891 202,378 202,378 22,450 22,450
[Entity] Budget Detail Desc.Note Total
[215] Destimetrics Contract 22,450
Total 22,450
215 Town Produced Events Town of Avon
Line Item Detail
Section IV, Page D-10
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
63203 Printing and Reproduction S 1,329 2,965 2,965 0 0
63304 Computer Services and Sup 0 480 480 0 0
63305 Audio/Visual Services 5,250 5,500 5,500 0 0
63306 Security Services 7,021 7,100 7,100 0 0
63504 R&M - Office Equipment an 0 300 300 300 300
[Entity] Budget Detail Desc.Total
[215] Printer cartridges 300
Total 300
63606 Rentals - Crowd & Traffic C 11,150 11,770 11,770 0 0
63607 Rentals - Portable Facilities 5,722 5,800 5,800 0 0
Admission Fees Expenses 36,767 16,869 20,402 33,280 5,000
[Entity] Budget Detail Desc.Total
[215] Admission Fees 33,280
Total 33,280
63999 Other Contract Services 0 75,000 44,712 0 0
63000 Purchased and Contracte 114,130 328,162 301,407 56,030 27,750
64101 Professional Development 3,039 875 875 1,100 1,100
[Entity] Budget Detail Desc.Total
[215] Event Conferences 700
[215] CCI Summit (1) 400
Total 1,100
64102 Dues, Licenses and Membe 0 795 795 795 795
[Entity] Budget Detail Desc.Note Total
[215] IFEA Membership Dues 795
Total 795
64104 Meeting Expenses 35 2,450 2,450 1,550 1,550
[Entity] Budget Detail Desc.Total
[215] Food for AHSEC meetings 1,500
[215] Other meeting expenses 50
Total 1,550
64206 Cellular and Paging 1,234 978 978 978 978
[Entity] Budget Detail Desc.Total
[215] Director Cell Phone $53/mo 636
[215] Asst Cell Phone $40/mo x 6 mos; $17/mo x 6
mos
342
Total 978
215 Town Produced Events Town of Avon
Line Item Detail
Section IV, Page D-11
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64301 Postage and Delivery 0 0 0 0 0
64306 Permit and Licensing Fees 829 841 841 766 766
[Entity] Budget Detail Desc.Note Total
[215] Eagle County event coordinator permit 50
[215] ASCAP 336
[215] SESAC 380
Total 766
64402 Equipment Replacement Ch 1,226 0 0 0 0
64901 Advertising and Legal Notic 10,232 1,600 1,600 0 0
64902 Financial Support, Donation 0 137,050 112,642 0 0
64000 Other Operating Costs 16,595 144,589 120,181 5,189 5,189
66402 Computers and Peripherals 872 0 0 900 0
[Entity] Budget Detail Desc.Total
[215] Desktop Replacement - Special Events 900
Total 900
66000 Capital Outlay 872 0 0 900 0
60000T Total Expenditures & Oth 291,225 613,553 598,952 243,760 225,880
215 Town Produced Events Town of Avon
Line Item Detail
Section IV, Page D-12
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64902 Financial Support, Donation 307,788 266,869 296,217 400,000 400,000
[Entity] Budget Detail Desc.Total
[216] Event Seed Funding - SMALL EVENT 400,000
Total 400,000
64000 Other Operating Costs 307,788 266,869 296,217 400,000 400,000
60000T Total Expenditures & Oth 307,788 266,869 296,217 400,000 400,000
216 Special Event Funding Town of Avon
Line Item Detail
Section IV, Page D-13
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64902 Financial Support, Donation 208,232 182,620 207,620 153,400 161,000
[Entity] Budget Detail Desc.Total
[217] 2018 Community Grants 0
[217] Bright Future Foundation 4,000
[217] Buddy Werner League 1,000
[217] Catholic Charities 3,000
[217] Duchess Ride 1,000
[217] Eagle River Youth Coalition 3,500
[217] Eagle Valley Land Trust 1,000
[217] Education Foundation of Eagle County 4,500
[217] EGE Air Alliance 20,000
[217] Friends of Mountain Rescue 1,000
[217] Habitat for Humanity Vail Valley 3,000
[217] Mountain Family Health Centers 15,000
[217] Red Ribbon Project 1,000
[217] Small Champions 9,000
[217] SOS Outreach 2,000
[217] SpeakUp ReachOut 5,000
[217] Starting Hearts 5,000
[217] Vail Valley Art Guild 4,400
[217] Vail Valley Partnership 15,000
[217] Vail Valley Salvation Army 5,000
[217] Walking Mountains Science Center 30,000
[217] YouthPower365 20,000
Total 153,400
64000 Other Operating Costs 208,232 182,620 207,620 153,400 161,000
68101 Contingency 0 0 0 7,600 0
[Entity] Budget Detail Desc.Total
[217] Unforeseen Contributions 7,600
Total 7,600
68000 Contingency 0 0 0 7,600 0
60000T Total Expenditures & Oth 208,232 182,620 207,620 161,000 161,000
217 Community Grants Town of Avon
Line Item Detail
Section IV, Page D-14
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
62899 Other Miscellaneous Operat 0 0 0 97,000 97,000
[Entity] Budget Detail Desc.Total
[218] Salute Fireworks 45,000
[218] Salute Production Expenses 52,000
Total 97,000
62000 Commodities 0 0 0 97,000 97,000
60000T Total Expenditures & Oth 0 0 0 97,000 97,000
218 Salute to the USA Town of Avon
Line Item Detail
Section IV, Page D-15
THIS PAGE INTENTIONALLY LEFT BLANK
Section IV, Page D-16
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
Personnel Services 2,350,325$ 2,534,747$ 2,435,193$ 2,594,449$ 2,655,575$
Commodities 116,615 167,574 165,273 196,240 143,218
Contract Services 39,673 43,954 45,879 58,189 66,793
Other Operating Costs 579,477 608,143 613,994 662,760 639,160
Capital Outlay 36,852 41,800 44,201 120,291 67,922
Total 3,122,942$ 3,396,218$ 3,304,540$ 3,631,929$ 3,572,668$
Administration 535,815$ 686,574$ 685,087$ 775,392$ 729,506$
Patrol 2,332,791 2,438,204 2,352,401 2,570,770 2,541,865
Investigation 254,336 271,440 267,052 285,767 301,297
Total 3,122,942$ 3,396,218$ 3,304,540$ 3,631,929$ 3,572,668$
Police Chief 1 1 1 1 1
Deputy Police Chief 1 1 1 1 1
Sergeant 3 3 3 3 3
Investigator/Detective 1 1 1 1 1
Officers 12 12 12 12 12
Administrative Services Officer 2 2 2 2 2
Administrative Asst.-0.5 0.4 0.4 0.4
Total 20 20.5 20.4 20.4 20.4
BUDGET SUMMARY: POLICE DEPARTMENT
The Avon Police Department is a full service municipal law enforcement agency responsible for 24/7 police
protection in the Town of Avon. Avon police employees strive to meet the Department’s Mission Statement of
“We serve to better our community”, employing community policing strategic goals on a day-to-day basis to ensure
the safety and security of our residents and guests in Avon.
Department Expenditures by Category
Department Expenditures by Program
Authorized Positions
ADMINISTRATION OF THE DEPARTMENT
The Police Department is administered by the Police Chief, and is assisted by a Deputy Chief and three (3) Sergeants.
The Police Chief spends 90 % in general administration with 10 % contributed to the oversight of community policing
programs, including time on law enforcement committees and community organizations. The Deputy Chief provides
general administration approximately 95% of time, including time on law enforcement committees and community
organizations with the balance spent in the field. Each Patrol Sergeant oversees six (6) police officers while the
Detective Sergeant supervises a detective and major programs such as police training.
DEPARTMENT FINANCIAL SUMMARY
Section IV, Page E-1
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Administration 20%207,496$ 726,386$ Community/Internal Survey, CALEA
Patrol Operations 65%674,362 2,360,754 Response Time, Crime Stats
Investigations 10%103,748 363,193 Crime Clearance Rates
Community Programs/Outreach 5%51,874 181,596 Community Survey, Facebook
Investigations: The Investigations Division is staffed by one (1) Detective Sergeant and (1) Detective. The Detectives
are responsible to support patrol operations, investigate major crimes, conduct background investigations,
administer the police training program, and provide administrative support to the Town Clerk for liquor licensing. The
part-time officer/sergeant assists with special events, training, employment background checks and other projects.
Community Programs/Outreach: Community Policing is the philosophy of the Avon Police Department and each
member is responsible to “better our community” during every shift. Approximately 5% of Avon Police time, 2000
hours is associated with community programs, community resort policing and outreach. These Community Programs
include Citizens and Latino Academies, National Night Out; Neighborhood Watch; School Programs; Public
Safety/Community Committees, Bike Patrol, Task Forces, Special Olympics events and Coalitions. The Community
programs and outreach involves everyone in the department from Chief, Deputy Chief, officers and administrative
staff.
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Police
PROGRAM ACTIVITIES AND OPERATIONS: POLICE
Administration: The Police Chief, Deputy Chief, two (2) Administrative Services Officers and Administrative Assistant
are responsible for the day-to-day operations of the police department and interaction with Avon Town staff on
projects such as budget and department liaisons. Administration is responsible for managing the front desk,
customer service, accreditation, records management, outside government liaisons, evidence/property
management, policy/procedure, training, and support for police operations. The Chief and Deputy Chief sit on many
law enforcement committees and community organizations.
Patrol Operations: Patrol Operations are staffed by two (2) sergeants and twelve (12) patrol officers (Three (3)
night, three (3) day on opposite sides of the week). These teams are responsible for community policing, proactive
biking, walking and vehicle patrolling and responding to emergencies and calls for service. Officers are responsible for
investigation of crimes to property and persons, traffic enforcement/education, traffic crash investigations and crime
prevention/community outreach.
Section IV, Page E-2
ACCOMPLISHMENTS AND GOALS: POLICE
2017 MAJOR ACCOMPLISHMENTS
1. The department completed year one (1) of a new four (4) year Comission on Accrecitation for Law Enforcement
Agencies accreditation period in April of 2017.
2. Completed over 460 hours of community policing bike patrol; participated in multiple successful special events
that concluded safely; hosted Coffee with a Cop events; softened police uniform look; particiated in resort plicing ski
patrol program and Granite Drug Task Force; increased social media presence with over 1300 followers.
3. Completed envisioning sessions with outside consultant to produce refreshed and relevant mission, vision and
core value statement; trained all FTE sworn officers in Crisis Intervention.
4. Two Avon Police Officers received a lifesaving awards for their heroic actions; other awards for leadership and
volunteer service were recognized in the department; and, received Colorado Traffic Safety Award.
5. Coordinated multiple community engagements to include inaugural Polar Plunge raising money for Special
Olympic Athletes.
2018 STRATEGIC GOALS
6. Successfully completed the 9th Annual Avon Police Citizen's Academy; & 5th Annual Latino Citizen's Academy.
1. Continue community resort policing by further engaging with our community and guests, through bicycle patrols,
Coffee with a Cop events, hosting a Ski with a Cop activity, Nantional Night out, Police Academies and the Kids, Cops
and Hoops program.
2. Continue our CALEA national accreditation, adhering to nationally recognized policies and procedures reflecting
community values, while recognizing and respecting individual rights.
3. Complete an Avon PD recruitment video showcasing the Avon PD family and the many beautiful aspects of the
Town of Avon.
4. Assist with the GRANITE Drug Task Force in apprehending and prosecuting drug dealers out of our community.
Section IV, Page E-3
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 313,268 394,898 383,470 382,370 387,654
61106 Paid out Leave 9,492 3,688 3,732 3,658 3,712
61121 PTS Wages 5,894 0 0 18,720 18,750
[Entity] Budget Detail Desc.Total
[311] Admin Asst 1,040 hrs X $18/hr 18,720
Total 18,720
61151 Overtime Wages 2,194 3,000 4,800 5,000 5,000
[Entity] Budget Detail Desc.Note Total
[311] Victim Services, Evidence Call Out,
Administrative Overtime
5,000
Total 5,000
61301 FT Pension 35,503 43,679 42,431 42,297 42,880
61302 PTS Pension 221 0 0 702 703
61304 Employee Assistance Progr 85 109 106 96 96
61401 FICA/Medicare 4,615 5,617 5,684 5,941 6,019
61501 Group Health and Life Insur 63,370 108,093 108,013 115,695 124,480
61505 Long-term Disability Insuran 5,547 7,411 7,160 8,765 8,936
61507 Dental Insurance 5,431 9,414 9,761 8,966 9,409
61509 Worker's Compensation 6,445 8,032 6,768 8,465 8,642
61510 Unemployment Insurance 993 1,162 1,176 1,229 1,245
61000 Personnel Services 453,058 569,090 573,102 601,905 617,527
62401 Gasoline 1,401 3,160 3,160 3,160 3,160
[Entity] Budget Detail Desc.Note Total
[311] Gasoline for Vehicles 3,160
Total 3,160
62801 Employee Recognition Expe 1,307 1,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[311] Employee Incentives, Gifts $25 x 20 + potential retirement 1,000
Total 1,000
62802 Food and Beverages 3,969 3,000 3,000 4,200 4,200
[Entity] Budget Detail Desc.Note Total
[311] Food for Salute $700 for Salute 700
[311] National Night Out Paid by Donations 1,200
[311] Food for meetings, interviews, etc 2,300
Total 4,200
311 Police Administration Town of Avon
Line Item Detail
Section IV, Page E-4
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
62805 Clothing and Uniforms 1,099 1,500 1,500 1,500 2,400
[Entity] Budget Detail Desc.Note Total
[311] Administration Uniforms 2x$600,2x$150 1,500
Total 1,500
62807 Consumable Tools/Small Eq 402 48 48 775 775
[Entity] Budget Detail Desc.Note Total
[311] Miscellaneous Equipment 775
Total 775
62808 Promotional, Informational a 3,252 2,278 2,278 3,100 3,100
[Entity] Budget Detail Desc.Note Total
[311] Stickers, challenge coins 1,500
[311] National Night Out 800
[311] Photographs 800
Total 3,100
62901 Duplicating Supplies 201 200 200 200 200
[Entity] Budget Detail Desc.Note Total
[311] Copier, Paper, Toner, Misc 200
Total 200
62902 Audio/Visual Supplies 640 0 0 0 0
62903 Data Processing Supplies 85 0 0 0 0
62904 Software 4,125 29,125 29,125 62,315 3,315
[Entity] Budget Detail Desc.Note Total
[311] RMS Software Upgrade TOA Share - 15.12% 59,000
[311] CALEA Licenses 25 x $132.61 3,315
Total 62,315
62905 Books and Periodicals 420 210 210 210 210
[Entity] Budget Detail Desc.Note Total
[311] Muni. Codes, Traffic Codes, Law Enforcement
Periodicals
210
Total 210
62999 Office Supplies and Material 2,324 2,200 2,200 2,200 2,200
[Entity] Budget Detail Desc.Note Total
[311] Copier, CBI Computer, Paper 2,200
Total 2,200
311 Police Administration Town of Avon
Line Item Detail
Section IV, Page E-5
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
62000 Commodities 19,224 42,721 42,721 78,660 20,560
63203 Printing and Reproduction S 1,707 2,000 2,000 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[311] Business Cards, Stationary, Manuals,
Pamphlets, Court Envelopes & Letterhead
2,000
Total 2,000
63301 Medical Services and Exami 110 500 1,207 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[311] Hepatitis/Drug Screens, Annual Physicals,
Fitness Program
Psych Exams & Doctors On Call 1,200
Total 1,200
63302 Laboratory Services 325 750 250 250 0
[Entity] Budget Detail Desc.Total
[311] Pre-employment Testing 250
Total 250
63504 R&M - Office Equipment an 1,267 1,585 1,585 1,585 1,585
[Entity] Budget Detail Desc.Note Total
[311] Copier, Computers, Printers, Shredder, Etc.1,285
[311] Toner Cartridges 300
Total 1,585
63506 R&M - Radios and Commun 0 200 200 0 200
63603 Rentals - Office Equipment 5,000 4,212 4,212 4,212 4,212
[Entity] Budget Detail Desc.Note Total
[311] Copier Lease ($350.60 x 12)4,212
Total 4,212
63999 Other Contract Services 15,015 18,500 19,293 27,900 34,642
[Entity] Budget Detail Desc.Note Total
[311] Accreditation Fee 4,000
[311] Vehicle Towing Evidence Impound Tows 3,100
[311] Eagle County Animal Services 20,000
[311] Abandon Vehicle Services Steve Nofziger 800
Total 27,900
63000 Purchased and Contracte 23,425 27,747 28,747 37,147 43,839
64101 Professional Development 12,644 11,537 11,537 10,450 9,900
311 Police Administration Town of Avon
Line Item Detail
Section IV, Page E-6
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
[Entity] Budget Detail Desc.Note Total
[311] SWAT 1,000
[311] Records Certification 400
[311] Evidence Certification 500
[311] IACP Conference 2,500
[311] Professional Development 2,000
[311] CACP Conference 1,000
[311] CALEA-RMAN Conference 1,000
[311] Memorial Week in DC Send 2 officers 1,500
[311] 911 Public Safety Awards One Table Sponsorship 550
Total 10,450
64102 Dues, Licenses and Membe 1,627 2,880 2,380 2,430 1,880
[Entity] Budget Detail Desc.Note Total
[311] IACP 300
[311] FBI Dues 240
[311] Eagle River Youth 250
[311] Colorado Chiefs 240
[311] Rocky Mountain Accreditation Network 100
[311] Consolidated Comm Network of CO 100
[311] When I Work 450
[311] CCRN 100
[311] IAPE 50
[311] NTOA Daly 40
[311] RMTTA Daly 10
[311] Rotary 911 Event 550
Total 2,430
64206 Cellular and Paging 1,277 1,260 1,260 1,260 1,260
[Entity] Budget Detail Desc.Note Total
[311] $105 x 12 months 1,260
Total 1,260
64301 Postage and Delivery 726 1,100 1,100 1,100 1,100
[Entity] Budget Detail Desc.Note Total
[311] Postage and Cost of Delivery of Evidence Items
to CBI for Testing
1,100
Total 1,100
64399 Other Administrative Fees 0 12,000 6,000 8,000 8,000
[Entity] Budget Detail Desc.Note Total
[311] Retirement Plan Fees The public retirement fund admin
fees are covered by forfeiture
funds resulting in employees
leaving before the vesting period.
There has been less turnover in
PD and no forfeitures have
accrued. This covers PD
retirement admin and legal fees.
8,000
Total 8,000
311 Police Administration Town of Avon
Line Item Detail
Section IV, Page E-7
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64401 Fleet Maintenance Charges 5,192 3,329 3,329 3,329 3,329
[Entity] Budget Detail Desc.Note Total
[311] Annual Fleet Maintenance Charges 3,329
Total 3,329
64402 Equipment Replacement Ch 9,709 11,383 11,383 11,383 11,383
[Entity] Budget Detail Desc.Note Total
[311] Annual Equipment Rental Charges 11,383
Total 11,383
64403 Washbay Charges 728 728 728 728 728
[Entity] Budget Detail Desc.Note Total
[311] Annual Washbay Charges - 2 vehicle 728
Total 728
64901 Advertising and Legal Notic 0 500 500 0 500
64905 Insurance Premiums 0 0 0 4,000 4,000
[Entity] Budget Detail Desc.Total
[311] New PSF Building 4,000
Total 4,000
64906 Insurance Deductibles 6,746 0 0 0 0
64000 Other Operating Costs 38,648 44,717 38,217 42,680 42,080
66402 Computers and Peripherals 1,077 1,900 1,900 5,000 5,500
[Entity] Budget Detail Desc.Total
[311] Desktop Replacement - Admin Svcs Officer (2) 1,800
[311] Laptop Replacement - Chief 1,600
[311] Laptop Replacement - Deputy Chief 1,600
Total 5,000
66404 Furniture and Fixtures 383 400 400 10,000 0
[Entity] Budget Detail Desc.Total
[311] Remainder of furniture for new building 10,000
Total 10,000
66000 Capital Outlay 1,460 2,300 2,300 15,000 5,500
60000T Total Expenditures & Oth 535,816 686,575 685,087 775,392 729,506
311 Police Administration Town of Avon
Line Item Detail
Section IV, Page E-8
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 937,918 1,039,531 924,249 970,766 929,811
61106 Paid out Leave 0 9,458 32,441 9,334 8,917
61121 PTS Wages 22,106 14,960 14,960 14,100 34,100
[Entity] Budget Detail Desc.Note Total
[312] Part Time Sergeant Dammen 500 hrs x $35 17,500
[312] Seasonal Community Response Officer 480 hrs x $20 9,600
[312] FTO Increase $3.60/hr 7,000
[312] Budget to be reviewed in May 2018 -20,000
Total 14,100
61151 Overtime Wages 155,423 150,600 150,600 158,000 197,100
[Entity] Budget Detail Desc.Note Total
[312] HI Vis/LEAF Grant Funded- 2016 Hi Vis
$23,940 LEAF $27,047
38,000
[312] Eagle River Youth Coaltion Grant Funded 5,000
[312] Click It Or Ticket Grant Funded - One two week
enforcment period
5,500
[312] Investigations, Court, Report Writing, Patrol 50K for Qtrly Training OT 78,900
[312] Avon Live Concerts 4 concerts x 2 officers x 4 hrs x
$50/hr
1,600
[312] Drug Task Force TOA's contribution by way of OT
man hours to countywide drug task
force
25,000
[312] Cover Rock 4 officers x 10 hrs x 2 days x
$50/hr
4,000
[312] Lyle Lovett/Ben Harper Concerts 0
Total 158,000
61156 Extra Duty Pay 33,056 25,000 25,000 31,600 25,000
[Entity] Budget Detail Desc.Note Total
[312] Extra Duty Contracts (Triple Bypass, Xterra,
Bec Tri, Chain Law) Increase to 25K with additonal
officers requested for Triple Bypass.
Ref $25,000 in 2015, $25,000 off
set by revenue from extra duty
contracts
25,000
[312] Haute Route 6,600
Total 31,600
61159 Other Wages 1,547 0 0 0 0
61301 FT Pension 103,160 114,682 104,657 107,200 102,677
61302 PTS Pension 1,949 561 561 529 1,279
61304 Employee Assistance Progr 339 355 327 337 313
61401 FICA/Medicare 16,245 17,231 16,635 17,165 17,326
61501 Group Health and Life Insur 298,165 306,221 265,490 326,098 350,265
61505 Long-term Disability Insuran 22,710 26,861 23,202 29,502 28,173
61507 Dental Insurance 24,661 26,013 23,562 24,436 25,646
61509 Worker's Compensation 38,167 33,676 26,287 30,533 29,834
61510 Unemployment Insurance 3,450 3,565 3,442 3,551 3,585
312 Patrol Town of Avon
Line Item Detail
Section IV, Page E-9
am
ance
ce
61000 Personnel Services 1,658,897 1,710,592 1,611,413 1,723,151 1,754,025
62101 Police Operating and Field 8,241 7,500 7,500 7,500 5,000
[Entity] Budget Detail Desc.Note Total
[312] Field Equipment Replacement, Intox Supplies,
Taser Batteries
5,000
[312] One police patrol bike 2,500
Total 7,500
62102 Firearms and Weapons Sup 22,738 24,621 20,220 20,935 20,935
[Entity] Budget Detail Desc.Note Total
[312] Firearm Supplies, Shotgun Shells, Bullets, Rifle
Repairs, Cleaning Supplies, Targets, Less Than
Lethal Forces Munitions
14,000
[312] SOU Firearms 1,000
[312] Tasers 5 x $1187 5 of 19 (4.5 year replacement
schedule for Taser fleet)
5,935
Total 20,935
62401 Gasoline 24,928 31,000 31,000 31,000 31,000
[Entity] Budget Detail Desc.Note Total
[312] Gasoline for Patrol Cars 31,000
Total 31,000
62804 Training Supplies 1,954 16,190 18,290 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[312] Defensive Tactics/Arrest Control Equipment eg.
red guns, pads
2,000
Total 2,000
62805 Clothing and Uniforms 11,789 16,000 19,000 18,200 24,950
[Entity] Budget Detail Desc.Note Total
[312] Uniforms $700x16 (includes CRO)11,200
[312] Misc. Uniforms, Leather Gear, Equipment 6,000
[312] SOU Replacement Uniforms 1,000
Total 18,200
312 Patrol Town of Avon
Line Item Detail
Section IV, Page E-10
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
62806 Safety Materials and Suppli 14,983 12,985 9,985 16,200 15,400
[Entity] Budget Detail Desc.Note Total
[312] Flares, Cones, Safety Equipment, Winter Boots 11,400
[312] Ballistic Vests 4 vests (50% grant funded) 4,000
[312] Narcan Replacement 800
Total 16,200
62807 Consumable Tools/Small Eq 9,124 10,507 10,507 7,800 15,628
[Entity] Budget Detail Desc.Note Total
[312] Narcotics Testing Eq., NIK Kits, Swabs 1,300
[312] SOU Equipment Helmets, earsets, gas masks (over
5 years replacement)
6,500
Total 7,800
62809 Medical Supplies and 1st Ai 450 400 400 400 400
[Entity] Budget Detail Desc.Note Total
[312] Blood and Urine Test Equipment, 1st Aid 400
Total 400
62902 Audio/Visual Supplies 0 100 100 0 100
62904 Software 0 0 0 7,995 795
[Entity] Budget Detail Desc.Note Total
[312] Input Ace Forensic Video 3,495
[312] Evidence on Q Upgrade 4,500
Total 7,995
62000 Commodities 94,208 119,303 117,002 112,030 116,208
63302 Laboratory Services 4,260 7,000 7,000 3,000 7,000
[Entity] Budget Detail Desc.Total
[312] Toxicology Testing, Blood and Urine Testing 3,000
Total 3,000
63304 Computer Services and Sup 6,840 8,007 8,007 14,754 14,754
[Entity] Budget Detail Desc.Note Total
[312] Livescan Fingerprint System Maintenance 3,942
[312] Axon BWC Annual Fees Media storage, assurance plans,
2.5 capital replacement
10,812
Total 14,754
312 Patrol Town of Avon
Line Item Detail
Section IV, Page E-11
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
63504 R&M - Office Equipment an 0 0 0 300 0
[Entity] Budget Detail Desc.Total
[312] Xerox Copier Print Charges 300
Total 300
63505 R&M - Vehicles 2,075 0 0 0 0
63549 R&M - Other Specialized Eq 1,274 0 478 0 0
[Entity] Budget Detail Desc.Note Total
[312] Radar 0
Total 0
63603 Rentals - Office Equipment 0 0 447 1,788 0
[Entity] Budget Detail Desc.Total
[312] Patrol Room Xerox Copier ($149/mo.) 1,788
Total 1,788
63000 Purchased and Contracte 14,449 15,007 15,932 19,842 21,754
64101 Professional Development 42,931 35,853 56,504 50,328 25,978
[Entity] Budget Detail Desc.Note Total
[312] Misc Training, Bike Patrol, Community Policing,
SRO, Police Liability, Search and Seizure
16,650
[312] Academy Possibility of 1 officers retiring
2018
3,350
[312] Krav Maga Recert POST I70 Grant 21,000
[312] Sigma Health Screening $848 x 22(50% funded by CIRSA) 9,328
Total 50,328
64102 Dues, Licenses and Membe 0 320 320 320 320
[Entity] Budget Detail Desc.Note Total
[312] Int. Homicide Investigation Assoc. Holmstrom 50
[312] Rocky Mtn Tactical Team Assoc. Gray, Lovins, Lundblade 30
[312] National Assoc. School Resource Officers Benson 40
[312] Rocky Mountain Info Network 100
[312] Misc.100
Total 320
64206 Cellular and Paging 6,438 7,680 7,680 7,680 7,680
[Entity] Budget Detail Desc.Note Total
[312] $640 x 12 months 7,680
Total 7,680
312 Patrol Town of Avon
Line Item Detail
Section IV, Page E-12
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64401 Fleet Maintenance Charges 45,483 60,219 60,219 60,219 60,219
[Entity] Budget Detail Desc.Note Total
[312] Annual Fleet Maintenance Charges 60,219
Total 60,219
64402 Equipment Replacement Ch 113,707 122,361 122,361 119,796 119,796
[Entity] Budget Detail Desc.Note Total
[312] Annual Equipment Rental Charges 119,796
Total 119,796
64403 Washbay Charges 4,368 4,368 4,368 4,368 4,368
[Entity] Budget Detail Desc.Note Total
[312] Annual Washbay Charges - 12 vehicles 4,368
Total 4,368
64904 Operating Fees, Assessmen 318,614 323,001 314,701 367,745 369,095
[Entity] Budget Detail Desc.Note Total
[312] Crime Stoppers 500
[312] E-Ticketing $400 handsets maint fee x 7,
$1000 interface maint fee for court
3,800
[312] Detox Operation 19,567
[312] Boarding Prisoners 750
[312] 800 MHz System Fee 40,660
[312] Vail Dispatch Services 284,280
[312] Raids on Line 3,780
[312] AED Concierge Program 720
[312] Transunion Fee 1,320
[312] Evidence on Q 868
[312] NSWC Night Vision Equipment Loan Program 1,500
[312] TreeTop 5,000
[312] River Bridge 5,000
Total 367,745
64906 Insurance Deductibles 288 0 0 0 0
64000 Other Operating Costs 531,829 553,802 566,153 610,456 587,456
66402 Computers and Peripherals 2,178 10,000 15,630 15,900 2,700
[Entity] Budget Detail Desc.Total
[312] Desktop Replacement - Sergeant 900
[312] PSF Wireless Access Point 15,000
Total 15,900
66403 Audio/Visual Equipment 0 0 0 10,000 0
[Entity] Budget Detail Desc.Total
[312] A/V Equipment for PSF 10,000
Total 10,000
312 Patrol Town of Avon
Line Item Detail
Section IV, Page E-13
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
66405 Radios and Communication 9,586 20,000 20,000 20,000 20,000
[Entity] Budget Detail Desc.Note Total
[312] Mobile Radios Per Scott Wright, no longer rental
accruals for radios, tracking 38
radios, therefore increasing 10k to
20k to create 5-6 year plan.
20,000
Total 20,000
66406 Public Safety Equipment 21,646 9,500 6,271 9,500 9,500
[Entity] Budget Detail Desc.Note Total
[312] SOU Equipment 2,000
[312] 3 radar units x $2500 each (includes
installation)
Replace every 5 yrs 7,500
Total 9,500
66501 Automobiles and Light Duty 0 0 0 49,891 30,222
[Entity] Budget Detail Desc.Total
[312] Equipment Replacement Catchup (3 Patrol 49,891
Total 49,891
66000 Capital Outlay 33,409 39,500 41,901 105,291 62,422
60000T Total Expenditures & Oth 2,332,791 2,438,204 2,352,401 2,570,770 2,541,865
312 Patrol Town of Avon
Line Item Detail
Section IV, Page E-14
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 154,597 178,454 169,051 164,110 173,174
61106 Paid out Leave 0 1,636 1,593 1,593 1,636
61151 Overtime Wages 20,254 15,000 15,000 20,000 20,000
[Entity] Budget Detail Desc.Total
[313] Investigator's Overtime 20,000
Total 20,000
61301 FT Pension 17,006 19,689 18,657 18,117 19,112
61304 Employee Assistance Progr 48 50 48 48 48
61401 FICA/Medicare 2,500 2,737 2,692 2,693 2,825
61501 Group Health and Life Insur 31,285 31,298 31,246 47,887 51,482
61505 Long-term Disability Insuran 4,027 4,611 4,536 5,343 5,638
61507 Dental Insurance 2,464 2,455 2,568 3,536 3,711
61509 Worker's Compensation 5,667 5,777 4,729 5,508 5,812
61510 Unemployment Insurance 525 566 557 557 584
61000 Personnel Services 238,372 255,066 250,678 269,393 284,023
62101 Police Operating and Field 1,260 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[313] DUI Blood Storage Refrigerator Equipment,
Crime Scene Investigation Inventory Replacement,
Investigative Supplies
1,500
Total 1,500
62401 Gasoline 1,256 2,500 2,500 2,500 2,500
[Entity] Budget Detail Desc.Note Total
[313] Gasoline for Vehicles 2,500
Total 2,500
62805 Clothing and Uniforms 666 1,200 1,200 1,200 2,100
[Entity] Budget Detail Desc.Total
[313] Miscellaneous Uniforms 1,200
Total 1,200
62806 Safety Materials and Suppli 0 200 200 200 200
[Entity] Budget Detail Desc.Note Total
[313] Gloves, PPE, Decontamination Wipes 200
Total 200
62807 Consumable Tools/Small Eq 0 150 150 150 150
[Entity] Budget Detail Desc.Note Total
[313] Miscellaneous 150
Total 150
313 Investigation Town of Avon
Line Item Detail
Section IV, Page E-15
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
62000 Commodities 3,183 5,550 5,550 5,550 6,450
63301 Medical Services and Exami 1,800 1,200 1,200 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[313] Sex Assault Medical Services 1,200
Total 1,200
63000 Purchased and Contracte 1,800 1,200 1,200 1,200 1,200
64206 Cellular and Paging 742 1,260 1,260 1,260 1,260
[Entity] Budget Detail Desc.Note Total
[313] $105 x 12 months 1,260
Total 1,260
64401 Fleet Maintenance Charges 886 992 992 992 992
[Entity] Budget Detail Desc.Note Total
[313] Annual Fleet Maintenance Charges 992
Total 992
64402 Equipment Replacement Ch 6,644 6,644 6,644 6,644 6,644
[Entity] Budget Detail Desc.Total
[313] Annual Equipment Rental Charges 6,644
Total 6,644
64403 Washbay Charges 728 728 728 728 728
[Entity] Budget Detail Desc.Note Total
[313] Annual Washbay Charges - 2 Vehicles 728
Total 728
64000 Other Operating Costs 9,000 9,624 9,624 9,624 9,624
66402 Computers and Peripherals 1,982 0 0 0 0
66000 Capital Outlay 1,982 0 0 0 0
60000T Total Expenditures & Oth 254,336 271,440 267,052 285,767 301,297
313 Investigation Town of Avon
Line Item Detail
Section IV, Page E-16
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
Personnel Services 1,253,137$ 1,426,233$ 1,379,202$ 1,533,202$ 1,655,401$
Commodities 283,820 338,729 295,878 291,185 307,655
Contract Services 608,144 678,856 643,160 595,800 600,000
Other Operating Costs 564,633 598,175 583,485 578,714 585,197
Debt Service - - - - 14,486
Capital Outlay 13,343 21,950 23,150 35,600 41,150
Total 2,723,077$ 3,063,943$ 2,924,875$ 3,034,501$ 3,203,889$
Roads and Bridges 1,400,312$ 2,357,162$ 2,259,519$ 2,362,984$ 2,507,016$
Parks 1,070,592 706,781 665,356 671,517 696,873
Town Center West 252,173 - - - -
Total 2,723,077$ 3,063,943$ 2,924,875$ 3,034,501$ 3,203,889$
Public Works Director 1 1 1 1 1
Public Works Superintendent 1 1 1 1 1
Public Works Supervisor 2 2 1 1 1
Operator II / Master Gardener 2 2 2 2 2
Operator I 8 8 10.4 10.4 10.4
Total 14 14 15.4 15.4 15.4
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
BUDGET SUMMARY: PUBLIC WORKS DEPARTMENT
The Public Works Department is responsible for operational management and maintenance of the Town's parks,
open space, streetscape, hard and soft trails, Nottingham Lake, bridges, roads and streets, sidewalks, landscaping and
storn water infrastructure. The Department is managed by the Public Works Director, with supervisory support from
the Public Works Superintendent and Public Works Supervisor.
The Department is managed on a day-to-day basis by the Public Works Director, who reports directly to the Town
Manager. The Director spends approximately 75% in general department administration, including developing work
plans and work supervision. Right-of-way and snow removal permit administration and inspection of permits takes
20% of the position's time, with the balance working in the field. The Public Works Superintendent, spends
approximately 60% in general department administration and 40% in the field, who reports directly to the Public
Works Director.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
Section IV, Page F-1
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Administration 24%351,768$ 719,736$
General Road Maintenance 23%337,111 689,747 Maintenance Cost per Mile
Snow Removal Operations 23%337,111 689,747 Cost Per Lane Mile
Ditch Maintenance 5%73,285 149,945 Cost Per Linear Foot
Parks Operations and Maintenance 23%372,711 725,347 Maint. Cost Per Acre/Facility
Town Center West 2%29,314 59,978 Community Survey
General Road Maintenance: The Town has approximately 60 lane miles of streets and roads, six bridges, two
railroad overpasses, eight miles of sidewalk, appproximately and 17 miles of soft and hard trails. Work includes
guardrail repair, utility locates, Special Event assistance, street sweeping, including cinder pick-up, street striping, sign
production and maintenance, banner placement,and weed control.
Snow Removal Operations: Work includes snow and ice removal on all streets, roads and bridges, including traffic
enforcement, education, traffic crash investigations and crime prevention/community outreach.
Ditch Maintenance: Maintenance of the Town's major storm water system, includes traffic control and cleaning of
ditches and hauling of waste.
PARKS
Parks Operations and Maintenance
Parks Maintenance: Maintenance of four parks, including over 65 acres of irrigated open space, multi-use fields,
three tennis courts, two pickle ball courts, three basketball courts, two volleyball courts, a nine-hole disc golf course,
two picnic shelters, 800+ trees, 83 trash recepticales, 24 pet stations, set-up and care of the outdoor ice rink is
included in the work of the division. Maintenance of playground equipment and beach areas.
Town Center West: Maintenance of the Avon pedestrian mall, including Possibilities Plaza and Lettuce Shed Lane.
Road and Bridge
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Administration
PROGRAM ACTIVITIES AND OPERATIONS: PUBLIC WORKS
ADMINISTRATION
Administration: The Public Works Director manages all work of the department, including but not limited to
development, implementation and monitoring of seasonal staff work plans for snowplowing, ice management, cinder
clean-up, ditch maintenance, noxious weed program, special event assistance, and parks operations and
maintenance. The work also includes management of contract work, locate requests, ROW permit program,
inspections of construction sites, utility projects, budgetary planning and approval of travel, training and conferences.
In addition to the Director, the Parks Superintendent contributes 75% of all hours to administration.
ROAD AND BRIDGE
Section IV, Page F-2
4. Complete tree assessment and recommed action plan for diseased trees
5. Implement the use of Pubwork and train accordingly
1. Assist with 2018 capital project implementation
2. Complete all maintenance upgrades, including chipped concrete repair, crosswalks and bench painting
3. Cinder clean-up on various areas within Town limits
2017 MAJOR ACCOMPLISHMENTS
2018 STRATEGIC GOALS
ACCOMPLISHMENTS AND GOALS: PUBLIC WORKS
1. In-kind support for 2017 Special Events - Town produced and 3rd party
2. Review of final plan for Lot 5 development
4. Striping program, including West Beaver Creek Boulevard and new bike lane markings
Section IV, Page F-3
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 338,559 908,951 873,359 919,395 979,636
61106 Paid out Leave 996 8,563 8,523 8,870 9,403
61151 Overtime Wages 21,575 50,000 48,000 50,000 50,000
[Entity] Budget Detail Desc.Note Total
[413] Ovetime wages Parks and R/B Staff 50,000
Total 50,000
61301 FT Pension 37,351 100,927 97,007 102,109 108,794
61304 Employee Assistance Progr 144 379 363 369 385
61401 FICA/Medicare 5,082 13,664 13,483 14,185 15,066
61501 Group Health and Life Insur 129,775 289,992 267,999 354,641 401,699
61505 Long-term Disability Insuran 2,750 7,208 4,965 5,225 5,553
61507 Dental Insurance 11,141 24,619 23,699 26,529 29,389
61509 Worker's Compensation 16,611 47,071 39,014 48,944 52,358
61510 Unemployment Insurance 1,083 2,827 2,790 2,935 3,117
61000 Personnel Services 565,067 1,426,233 1,379,202 1,533,202 1,655,401
62201 Street Repair and Maintena 20,610 16,500 11,000 18,000 18,000
[Entity] Budget Detail Desc.Note Total
[413] Pre Mark Striping 5,000
[413] Replenish Guardrail Material 3,000
[413] Asphalt/Cold Patch 3,000
[413] Brick Sealer-Crosswalks 5,000
[413] Street Paint 2,000
Total 18,000
62202 Sand and Gravel 34,470 48,000 48,000 48,000 48,000
[Entity] Budget Detail Desc.Total
[413] Cinders 42,000
[413] Shoulder Material 6,000
Total 48,000
62203 Street Sign Materials and S 23,046 27,370 21,000 20,650 22,650
[Entity] Budget Detail Desc.Total
[413] W ood Posts 100 @ $70 7,000
[413] Sign Materials 4,000
[413] Construction Signs (Vil)500
[413] Replenish Cones and Barrels 1,000
[413] Stains, Paints, Brushes 750
[413] Steel Posts 17@ 200 2,500
[413] Delineators, Reflectors 2,000
[413] 6x6 W ood Posts 24 @ $140 2,500
[413] Bracket Hardware 400
Total 20,650
413 Roads and Bridges Town of Avon
Line Item Detail
Section IV, Page F-4
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
62305 Chemicals 0 25,100 25,100 25,100 25,100
[Entity] Budget Detail Desc.Note Total
[413] Ice Slicer 21,000
[413] Neutro Wash/Lubra Seal chemicals to wash equipment and
sanding units
4,100
Total 25,100
62401 Gasoline 5,302 7,141 5,300 5,300 5,300
[Entity] Budget Detail Desc.Total
[413] Unleaded Fuel 5,300
Total 5,300
62402 Diesel 20,264 20,000 20,000 20,800 20,800
[Entity] Budget Detail Desc.Note Total
[413] Diesel Fuel increased by 4% 20,800
Total 20,800
62801 Employee Recognition Expe 100 350 350 350 350
[Entity] Budget Detail Desc.Total
[413] Employee Recognition $25 x 14 350
Total 350
62802 Food and Beverages 1,032 1,605 1,605 1,750 1,750
[Entity] Budget Detail Desc.Note Total
[413] Food and Beverage Lunch Winter In-Service Meeting,
End of Season, general meetings
1,000
[413] Coffee Service 750
Total 1,750
62804 Training Supplies 182 200 0 0 0
[Entity] Budget Detail Desc.Total
[413] Video Rental, Safety handouts 0
Total 0
62805 Clothing and Uniforms 2,857 3,480 3,480 3,480 3,480
[Entity] Budget Detail Desc.Note Total
[413] Uniforms, Hats, Shirts 8 @ $125 clothing for CDL Operator Position 1,000
[413] 8 Bibs @ $135 each 8 x $135 each, added the CDL
Operator position (1)
1,080
[413] 8 Coats @ $175 each 8 x $175 each, added the CDL
Operator position (1)
1,400
Total 3,480
413 Roads and Bridges Town of Avon
Line Item Detail
Section IV, Page F-5
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
62806 Safety Materials and Suppli 1,822 2,400 2,400 2,400 2,400
[Entity] Budget Detail Desc.Total
[413] Personal Protective Equipment 2,400
Total 2,400
62807 Consumable Tools/Small Eq 5,168 5,440 6,000 3,320 6,040
[Entity] Budget Detail Desc.Note Total
[413] 1 Weed Trimmer 720
[413] Air Tools 1,000
[413] Hand Tools 1,600
Total 3,320
62899 Other Miscellaneous Operat 5,731 1,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Total
[413] Miscellaneous Hardware 1,000
Total 1,000
62999 Office Supplies and Material 983 800 800 800 800
[Entity] Budget Detail Desc.Note Total
[413] Flyers and Supplies 800
Total 800
62000 Commodities 121,568 159,386 146,035 150,950 155,670
63301 Medical Services and Exami 0 1,000 0 0 0
[Entity] Budget Detail Desc.Note Total
[413] DOT Physicals HR is taking this over 0
[413] Random Drug 0
[413] Random Alcohol 0
Total 0
63502 R&M - Streets 115,522 131,400 131,400 100,000 100,000
[Entity] Budget Detail Desc.Note Total
[413] Crackfill Maintenance 24,000
[413] Crosswalk Brick Repair Village at Avon (3) Town (4)
crosswalks @ $7000 Each
49,000
[413] Infra Red Patch 17,000
[413] Misc. Patch (potholes, sinkholes 10,000
Total 100,000
63504 R&M - Office Equipment an 377 700 700 700 700
[Entity] Budget Detail Desc.Note Total
[413] Copier Print Charges 200
[413] Toner Cartridges 500
413 Roads and Bridges Town of Avon
Line Item Detail
Section IV, Page F-6
63506 R&M - Radios and Commun 15,126 19,696 10,000 9,980 9,980
[Entity] Budget Detail Desc.Note Total
[413] 800 MHZ Radio Service 2018 County cost 2,702
[413] 800 MHZ Radio Replacement/Breakdown 2 x $2200 each 4,400
[413] Batteries 5 x 800 MHZ Batteries @ $120
each
600
[413] Repairs 500
[413] UHF Radio Replacement/Breakdown 2 x $749 each 1,498
[413] Batteries UHF 4 x 70 280
Total 9,980
63603 Rentals - Office Equipment 1,379 1,200 1,200 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[413] 1/2 Copier Lease ($199.98 x 12)1,200
Total 1,200
63608 Rentals - Machinery and Eq 405 2,780 2,780 5,630 5,630
[Entity] Budget Detail Desc.Note Total
[413] Misc. Equipment Rentals 500
[413] Fastenal Annual Fee 2,280
[413] All Traffic Solutions Annual Renewal Fee 3 Portable VMS Boards 2,850
Total 5,630
63999 Other Contract Services 225,892 250,800 235,800 200,800 212,800
[Entity] Budget Detail Desc.Note Total
[413] Ditch Maintenance/mud slide emergency repair 7,000
[413] Hauling snow, cinders, ditch material etc.40,000
[413] Snow Removal/Handwork 15,000
[413] Street Striping 30,000
[413] Concrete work 40,000
[413] Trash, Landfill (includes clean up work)9,500
[413] Vandalism 3,500
[413] UNCC Charges (Locates, Tier 1)more construction projects 4,000
[413] Paint RR Bridge Walls/rails 6,800
[413] Weed Mitigation added trails and lots at VAA 40,000
[413] Snow Removal Avon Elem 1/2 of cost per agreement 5,000
Total 200,800
63000 Purchased and Contracte 358,702 407,576 381,880 318,310 330,310
64101 Professional Development 6,600 13,400 5,000 13,100 12,400
413 Roads and Bridges Town of Avon
Line Item Detail
Section IV, Page F-7
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
[Entity] Budget Detail Desc.Note Total
[413] Management Training 5,000
[413] Equipment Operator Certification see attached spreadsheet 8,100
Total 13,100
64102 Dues, Licenses and Membe 410 438 438 438 438
[Entity] Budget Detail Desc.Total
[413] APWA 238
[413] CO Weed Association 100
[413] Consolidated Communication Network of
Colorado
100
Total 438
64201 Telephone & Long-distance 761 700 700 700 700
[Entity] Budget Detail Desc.Note Total
[413] PW Fax, Fire Alarm, Long Distance 700
Total 700
64203 Electric 27,896 35,000 28,000 28,000 28,000
[Entity] Budget Detail Desc.Total
[413] Street, Path, Christmal lights and outlest 28,000
Total 28,000
64206 Cellular and Paging 1,110 3,980 3,980 1,140 1,140
[Entity] Budget Detail Desc.Note Total
[413] $95 x 12 months 1,140
Total 1,140
64301 Postage and Delivery 124 200 200 200 225
[Entity] Budget Detail Desc.Total
[413] Postage 200
Total 200
64401 Fleet Maintenance Charges 164,696 182,034 182,034 182,034 182,034
[Entity] Budget Detail Desc.Note Total
[413] Annual Fleet Maintenance Charges 182,034
Total 182,034
64402 Equipment Replacement Ch 80,424 81,870 81,870 78,967 78,967
[Entity] Budget Detail Desc.Note Total
[413] Annual Equipment Rental Charges 78,967
Total 78,967
413 Roads and Bridges Town of Avon
Line Item Detail
Section IV, Page F-8
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64403 Washbay Charges 5,980 5,980 5,980 5,980 5,980
[Entity] Budget Detail Desc.Note Total
[413] Annual Washbay Charges - 10
vehicles/equipment
5,980
Total 5,980
64902 Financial Support, Donation 51,045 40,365 40,365 41,463 40,365
[Entity] Budget Detail Desc.Total
[413] Westin Riverfront Public Plaza 41,463
Total 41,463
64906 Insurance Deductibles 15,930 0 875 0 0
64907 Paid Claims 0 0 2,960 0 0
64000 Other Operating Costs 354,975 363,967 352,402 352,022 350,249
65201 Capital Lease Payments 0 0 0 0 14,486
65000 Debt Services 0 0 0 0 14,486
66402 Computers and Peripherals 0 0 0 1,800 900
[Entity] Budget Detail Desc.Total
[413] Desktop Replacement - Public Works Director 900
[413] Desktop Replacement - Sign Shop 900
Total 1,800
66499 Other Machinery and Equip 0 0 0 6,700 0
[Entity] Budget Detail Desc.Total
[413] Line Lazer Paint Sprayer 6,700
Total 6,700
66000 Capital Outlay 0 0 0 8,500 900
60000T Total Expenditures & Oth 1,400,312 2,357,162 2,259,519 2,362,984 2,507,016
413 Roads and Bridges Town of Avon
Line Item Detail
Section IV, Page F-9
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 334,253 4,334 0 0 0
61106 Paid out Leave 3,482 0 0 0 0
61121 PTS Wages 15,353 0 0 0 0
[Entity] Budget Detail Desc.Note Total
[415] 1 26 week winter PTS @ $19.00 0
[415] 1 26 week summer PTS @ $19.00 0
Total 0
61151 Overtime Wages 22,566 0 0 0 0
61301 FT Pension 37,151 477 0 0 0
61302 PTS Pension 612 0 0 0 0
61304 Employee Assistance Progr 147 2 0 0 0
61401 FICA/Medicare 5,332 0 0 0 0
61501 Group Health and Life Insur 99,947 0 0 0 0
61505 Long-term Disability Insuran 2,803 0 0 0 0
61507 Dental Insurance 8,368 0 0 0 0
61509 Worker's Compensation 17,818 0 0 0 0
61510 Unemployment Insurance 1,126 0 0 0 0
61000 Personnel Services 548,958 0 0 0 0
62202 Sand and Gravel 5,483 32,208 27,208 13,500 13,500
[Entity] Budget Detail Desc.Total
[415] Sand 1,500
[415] Athletic Field Top dressing 10,000
[415] Decorative Rock 2,000
Total 13,500
62203 Street Sign Materials and S 311 1,000 1,000 500 500
[Entity] Budget Detail Desc.Total
[415] Playground Signage 500
Total 500
62204 Construction, Maintenance 25,130 19,000 9,000 14,000 15,000
[Entity] Budget Detail Desc.Note Total
[415] Misc Lumber 2,500
[415] Hardware 1,000
[415] Weed Barrier 3,500
[415] Misc Other Items 3,500
[415] Engineered Wood Fiber for playground 3,500
Total 14,000
62205 Plumbing Supplies 13,559 16,000 12,800 16,000 16,500
[Entity] Budget Detail Desc.Total
[415] Irrigation Controller Upgrades 2,500
[415] Nozzles 1,500
[415] PVC 1,000
[415] Rotors 4,000
[415] Valves 1,500
[415] Misc Other plumbing 2,000
415 Parks Town of Avon
Line Item Detail
Section IV, Page F-10
62206 Landscaping and Plant Mate 23,130 25,050 15,050 11,000 21,050
[Entity] Budget Detail Desc.Total
[415] Annuals and Perennials 4,000
[415] Trees 2,500
[415] Sod 1,000
[415] Wildflower Seed 500
[415] Grass Seed 1,000
[415] Bulbs 1,000
[415] Misc Other Items 1,000
Total 11,000
62305 Chemicals 7,589 13,700 13,700 12,900 11,200
[Entity] Budget Detail Desc.Total
[415] Fertilizer 9,000
[415] Snow Melt 2,200
[415] Pesticides 1,000
[415] Tag-i-nator 700
Total 12,900
62401 Gasoline 4,018 7,342 7,342 7,342 7,342
[Entity] Budget Detail Desc.Note Total
[415] Fuel 7,342
Total 7,342
62402 Diesel 2,210 6,893 6,893 6,893 6,893
[Entity] Budget Detail Desc.Total
[415] Diesel Fuel 6,893
Total 6,893
62802 Food and Beverages 1,048 1,250 1,250 1,250 1,250
[Entity] Budget Detail Desc.Total
[415] Spring Lunch 350
[415] Fall Lunch 350
[415] Misc. Meetings 550
Total 1,250
62803 Janitorial, Custodial and Cle 7,454 9,550 8,650 7,150 8,650
[Entity] Budget Detail Desc.Total
[415] Dog Waste Bags 3,000
[415] Trash Liners 2,600
[415] Recycle liners 400
[415] Compost Bags 400
[415] Misc Cleaning supplies 750
Total 7,150
62804 Training Supplies 153 400 0 400 0
62805 Clothing and Uniforms 2,883 4,300 4,300 3,600 4,300
[Entity] Budget Detail Desc.Total
[415] Work Wear 3,600
415 Parks Town of Avon
Line Item Detail
Section IV, Page F-11
62806 Safety Materials and Suppli 2,787 3,950 3,950 4,600 4,600
[Entity] Budget Detail Desc.Note Total
[415] Type II clothing 700
[415] Gloves 700
[415] Work Boots 1,550
[415] PPE 1,650
Total 4,600
62807 Consumable Tools/Small Eq 6,304 7,000 7,000 3,400 7,000
[Entity] Budget Detail Desc.Total
[415] Tools 2,200
[415] String Trimmers (2) 1,200
Total 3,400
62809 Medical Supplies and 1st Ai 798 1,200 1,200 0 1,200
[Entity] Budget Detail Desc.Total
[415] ??0
Total 0
62899 Other Miscellaneous Operat 38,235 30,500 30,500 37,700 33,000
[Entity] Budget Detail Desc.Note Total
[415] LED Holiday Iights Increased amount to 2016 cost for
lights budget. Even years are
heavier LED installation years
22,500
[415] Recreation Supplies 3,000
[415] Flags 3,200
[415] Special Events Materials 1,000
[415] Bear Proof Cans 3,500
[415] Misc 4,500
Total 37,700
62999 Office Supplies and Material 186 0 0 0 0
62000 Commodities 141,280 179,343 149,843 140,235 151,985
63503 R&M - Parks and Athletic Fa 20,438 17,000 7,000 15,000 15,000
[Entity] Budget Detail Desc.Total
[415] Upper Field R&M 6,000
[415] Lower Field R&M 4,000
[415] Courts R&M 5,000
Total 15,000
63608 Rentals - Machinery and Eq 16,190 15,700 15,700 19,500 15,700
[Entity] Budget Detail Desc.Note Total
[415] Compressor Rental For irrigation blowout 3,500
[415] Lift Rental for Lights For Holiday Lights 15,000
[415] Other 1,000
415 Parks Town of Avon
Line Item Detail
Section IV, Page F-12
63999 Other Contract Services 176,269 238,580 238,580 242,990 238,990
[Entity] Budget Detail Desc.Note Total
[415] Tree Care Anticipating higher costs due to
new tree code, but left at 2017
budget to reduce costs
13,500
[415] Turf Weed and Feed 6,000
[415] Statue Maintenance 7,000
[415] Park Dumpster Service Raised in 2016 to cover more
special events.
5,500
[415] Landscape Debris Dumpster 2,500
[415] Asphalt R&M Extra funds added for work on
north side of park trail
20,000
[415] POL rental (5)8,000
[415] Contract Landscaping Service Covers: Post Blvd, Avon Rd, Avon
Station, Pedestrian Mall, Lake
Street and Pavillion.
44,390
[415] WAP noxious weeds Reduced to $5,000 for 2018 from
$10,000
5,000
[415] VAA noxious weeds 6,600
[415] Pavillion Snow and Ice removal Reduced to $0 to cut costs. 0
[415] WAP trails maintenance 5,500
[415] Temp Laborers 5,000
[415] Rodent Control 6,000
[415] Annuals Contract Planting and Maintenance 20,000
[415] Snow removal-parking lots, sidewalks, and
plazas.
Based on 2016-2017 monthly cost 80,000
[415] Misc. other repairs 1,000
[415] Tree ID and Mapping Reduced to $0 for cost savings.
Can this be a CIP item?
0
[415] Dam Hydroseeding 3,000
[415] Diseased Tree Survey 4,000
Total 242,990
63000 Purchased and Contracte 212,898 271,280 261,280 277,490 269,690
64101 Professional Development 12,051 13,750 10,750 14,815 14,995
[Entity] Budget Detail Desc.Total
[415] Conference 1,470
[415] Lodging 28 nights (@ $200/night 5,600
[415] Meal Allowance 1,800
[415] Tecnical Training 5,945
Total 14,815
64203 Electric 17,311 34,800 30,000 30,000 34,800
[Entity] Budget Detail Desc.Note Total
[415] Pavillion, Parks Garage and Pump House
electric
Increase to $22,000 based on 2015
usage
17,200
[415] Public Restrooms 2,500
[415] Oneal Spur Pavillion 300
415 Parks Town of Avon
Line Item Detail
Section IV, Page F-13
64204 Water and Sanitation 24,055 5,425 15,000 5,425 5,425
[Entity] Budget Detail Desc.Total
[415] Parks Irrigation 5,425
Total 5,425
64206 Cellular and Paging 821 5,740 840 840 4,116
[Entity] Budget Detail Desc.Note Total
[415] $70 x 12 Months 840
Total 840
64401 Fleet Maintenance Charges 39,926 72,234 72,234 72,234 72,234
[Entity] Budget Detail Desc.Total
[415] Annual Fleet Maintenance Charges 72,234
Total 72,234
64402 Equipment Replacement Ch 60,081 96,695 96,695 97,814 97,814
[Entity] Budget Detail Desc.Note Total
[415] Annual Equipment Rental Charges 73,425
[415] Annual Equipment Rental Charges TCW 24,389
Total 97,814
64403 Washbay Charges 4,836 5,564 5,564 5,564 5,564
[Entity] Budget Detail Desc.Total
[415] Annual Wash Bay Charges - 7
vehicles/equipment
5,564
Total 5,564
64906 Insurance Deductibles 631 0 0 0 0
64000 Other Operating Costs 159,712 234,208 231,083 226,692 234,948
66402 Computers and Peripherals 1,849 950 2,150 900 0
[Entity] Budget Detail Desc.Total
[415] Desktop Replacement - Parks Garage 900
Total 900
66404 Furniture and Fixtures 5,895 19,086 19,086 19,200 0
[Entity] Budget Detail Desc.Total
[415] Playground Repairs - WR Firestation 19,200
Total 19,200
66499 Other Machinery and Equip 0 1,914 1,914 7,000 40,250
[Entity] Budget Detail Desc.Total
[415] Wright Stander Mower 7,000
Total 7,000
415 Parks Town of Avon
Line Item Detail
Section IV, Page F-14
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
66000 Capital Outlay 7,743 21,950 23,150 27,100 40,250
60000T Total Expenditures & Oth 1,070,592 706,781 665,356 671,517 696,873
415 Parks Town of Avon
Line Item Detail
Section IV, Page F-15
THIS PAGE INTENTIONALLY LEFT BLANK
Section IV, Page F-16
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
Personnel Services 562,314$ 671,432$ 652,494$ 691,578$ 715,293$
Commodities 75,701 171,310 153,575 100,218 89,169
Contract Services 310,192 194,347 149,968 184,508 126,163
Other Operating Costs 388,942 446,530 427,730 498,884 488,450
Capital Outlay 15,321 60,950 81,154 3,400 900
Total 1,352,470$ 1,544,569$ 1,464,921$ 1,478,588$ 1,419,975$
Engineering 267,207$ 251,376$ 245,969$ 283,636$ 250,954$
Buildings and Facilities 1,085,263 1,293,193 1,218,952 1,194,952 1,169,021
Total 1,352,470$ 1,544,569$ 1,464,921$ 1,478,588$ 1,419,975$
Town Engineer 1 1 1 1 1
Project Engineer 1 1 1 1 1
Town Electrician 1 1 1 1 1
Facilities Superintendent 0 0 0 1 1
Building Technician 1/2 3 3 3 2 2
Lead Building Technician 0 0 0 1 1
Total 6 6 6 7 7
BUDGET SUMMARY: ENGINEERING DEPARTMENT
The Engineering Department provides and maintains public infrastructure, such as roads, drainage ways, and town
facilities in a safe and sound manner. Department work includes the managing capital projects, review of
construction documents, and assisting in the planning for future infrastructure. The Buildings and Facilities division
operates and maintains the six major buildings, pavilion and other faciliites.
ADMINISTRATION OF THE DEPARTMENT
The Engineering Department is administered by the Town Engineer who spends approximately 15% managing the
Water Fund, 15% on the Buildings and Facilities operations, and the remaining 65% on the Capital Improvement
Program. The Project Engineer spends the majority of the time on managing capital projects . The Facility Supervisor,
a Building Technician and Electrician maintain the Town's facilities.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
Section IV, Page G-1
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Capital Improvement Program 85%44,664$ 241,091$ Construction On Time/Budget
Subdivision and Development Review 15%7,882 42,545 Timely Review of Projects
Buildings and Facilities 100%734,464 1,194,952 Response Time/Complaints
2. Lead department in the design of the New Town Hall.
3. LED Conversion of 100 streetlight fixtures and Swift Gulch parking lot lights
5. Complete all capital projects identified in the 2018 budget.
Subdivision and Development Review: Assisting the Community Development Department with the review of all
development applications, the Engineering Department ensures conformance with the Town’s adopted design
guidelines, codes and standards.
Buildings and Facilities: The Buildings and Facilities Division is responsible for the maintenance, repair, and electrical
and needs of town buildings and assets. The Division reviews what can be done in-house and what should be
contracted, utilizing outside resources when the Town lacks the specialized expertise or equipment for maintenance.
The Division employs one Facility Supervisor, three full-time Building Technicians and one Electrician. Salary to
operational budget ratio is 29%, with the Division dividing its time between building maintenance and repair (60%),
operating facilities (20%) and admin. duties (20%).
BUILDINGS AND FACILITIES
Buildings and Facilities
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Engineering and Capital Planning
1. Implement the Facility Management Software PubWorks.
2. Initiate the Towned Owned Properties Development Plan.
3. Successfully complete the remodel of the New Town Hall for a move in summer 2018.
4. Construct the Beaver Creek Blvd improvements to make the street safer for pedestrians and bicyclists and more
vibrant for the community.
PROGRAM ACTIVITIES AND OPERATIONS: ENGINEERING
ACCOMPLISHMENTS AND GOALS: ENGINEERING
2017 MAJOR ACCOMPLISHMENTS
1. Managed the construction of the street imporvement projects, new playground and park lighting, New Town Hall,
Beaver Creek Blvd Improvements, and the Public Safety Facility, including bidding and design.
2018 STRATEGIC GOALS
ENGINEERING AND CAPITAL PLANNING
Capital Improvement Program: The Engineering Department oversees the Capital Improvement Program by
identifying and estimating costs for needed projects, procuring engineering and architecture firms to design identified
projects, preparing the contract documents, advertising and bidding out the projects, selecting the contractor and
managing the projects through construction and warranty.
Section IV, Page G-2
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 174,902 178,157 171,818 176,675 176,797
61106 Paid out Leave 0 1,622 1,622 1,667 1,667
61201 Automobile Allowance 2,700 2,464 2,374 2,377 2,381
61301 FT Pension 19,239 19,776 19,078 19,618 19,631
61304 Employee Assistance Progr 42 41 40 40 40
61401 FICA/Medicare 2,647 2,549 2,549 2,620 2,622
61501 Group Health and Life Insur 20,089 18,412 18,371 22,408 23,957
61505 Long-term Disability Insuran 869 820 982 1,009 1,009
61507 Dental Insurance 1,558 1,418 1,497 1,504 1,579
61509 Worker's Compensation 2,640 2,557 2,410 2,629 2,631
61510 Unemployment Insurance 525 527 527 542 543
61000 Personnel Services 225,212 221,216 221,269 231,090 232,857
62401 Gasoline 196 0 0 0 0
[Entity] Budget Detail Desc.Note Total
[412] Engineering Car 0
Total 0
62801 Employee Recognition Expe 50 50 50 50 50
[Entity] Budget Detail Desc.Total
[412] 2 Employees x $25 50
Total 50
62802 Food and Beverages 260 250 250 250 250
[Entity] Budget Detail Desc.Note Total
[412] Coffee 250
Total 250
62807 Consumable Tools/Small Eq 394 250 250 250 250
[Entity] Budget Detail Desc.Note Total
[412] Electrician & ENG Tools 250
Total 250
62901 Duplicating Supplies 1,280 1,300 1,300 1,300 1,300
[Entity] Budget Detail Desc.Total
[412] Wide Format Xerox Copier 1,300
Total 1,300
62904 Software 26,820 7,400 3,440 3,738 3,739
[Entity] Budget Detail Desc.Total
[412] Auto Cad License 338
[412] GIS LIcense 3,400
Total 3,738
412 Engineering Town of Avon
Line Item Detail
Section IV, Page G-3
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
62905 Books and Periodicals 0 250 0 0 0
62999 Office Supplies and Material 975 600 350 300 250
[Entity] Budget Detail Desc.Total
[412] Office Supplies 300
Total 300
62000 Commodities 29,976 10,100 5,640 5,888 5,839
63104 Engineering Services 0 7,600 0 0 0
63199 Other Professional Services 6,000 3,000 10,600 31,000 0
[Entity] Budget Detail Desc.Note Total
[412] Yearly Traffic Counts 6,000
[412] Level 3 Energy Audit, Fleet 15,000
[412] CO2 Baseline Analysis 10,000
Total 31,000
63304 Computer Services and Sup 3,200 3,200 3,200 3,200 3,200
[Entity] Budget Detail Desc.Note Total
[412] Pub Works Annual Maintenance 3,200
Total 3,200
63000 Purchased and Contracte 9,200 13,800 13,800 34,200 3,200
64101 Professional Development 385 3,500 2,500 2,500 2,500
[Entity] Budget Detail Desc.Total
[412] Professional Development 2,500
Total 2,500
64102 Dues, Licenses and Membe 505 750 750 975 975
[Entity] Budget Detail Desc.Note Total
[412] ASCE and PE License 500
[412] Actively Green Program 250
[412] CO Asphalt Assoc 225
Total 975
64206 Cellular and Paging 1,259 1,260 1,260 1,260 1,260
[Entity] Budget Detail Desc.Note Total
[412] $105 x 12 months 1,260
Total 1,260
64301 Postage and Delivery 81 0 0 0 0
[Entity] Budget Detail Desc.Note Total
[412] Fed Ex and UPS 0
Total 0
412 Engineering Town of Avon
Line Item Detail
Section IV, Page G-4
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64402 Equipment Replacement Ch 0 0 0 3,573 3,573
[Entity] Budget Detail Desc.Total
[412] Annual Equipment Rental Charges 3,573
Total 3,573
64901 Advertising and Legal Notic 360 750 750 750 750
[Entity] Budget Detail Desc.Total
[412] Legal Notices for Construction 750
Total 750
64906 Insurance Deductibles 230 0 0 0 0
64000 Other Operating Costs 2,820 6,260 5,260 9,058 9,058
66402 Computers and Peripherals 0 0 0 3,400 0
[Entity] Budget Detail Desc.Note Total
[412] Desktop Replacement - Town Engineer 900
[412] Desktop Replacement - Project Engineer 900
[412] Laptop Town Engineer Laptop 1,600
Total 3,400
66000 Capital Outlay 0 0 0 3,400 0
60000T Total Expenditures & Oth 267,207 251,376 245,969 283,636 250,954
412 Engineering Town of Avon
Line Item Detail
Section IV, Page G-5
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 223,576 289,742 289,675 279,905 290,364
61106 Paid out Leave 2,956 2,712 3,165 2,726 2,834
61151 Overtime Wages 825 1,200 1,200 1,200 1,200
61201 Automobile Allowance 0 734 706 704 702
61301 FT Pension 24,919 32,170 32,212 31,089 32,252
61304 Employee Assistance Progr 90 105 104 101 101
61401 FICA/Medicare 3,233 4,122 4,274 4,126 4,279
61501 Group Health and Life Insur 68,969 84,610 85,296 119,064 128,142
61505 Long-term Disability Insuran 1,809 2,087 1,633 1,608 1,668
61507 Dental Insurance 5,877 7,284 7,648 9,225 9,681
61509 Worker's Compensation 4,167 6,596 4,426 9,886 10,327
61510 Unemployment Insurance 682 853 884 854 885
61000 Personnel Services 337,103 420,960 431,225 460,488 482,436
62204 Construction, Maintenance 9,225 35,500 35,500 10,500 10,500
[Entity] Budget Detail Desc.Note Total
[418] Interior building materials (carpet, etc)3,100
[418] Hardware 1,500
[418] Paint 1,900
[418] Lumber 2,000
[418] Exterior building materials 2,000
Total 10,500
62205 Plumbing Supplies 20,822 9,200 9,200 6,000 6,000
[Entity] Budget Detail Desc.Note Total
[418] Valves 3,000
[418] Boiler Parts 2,000
[418] Plumbing Fittings 1,000
Total 6,000
62207 Electrical Supplies 3,570 80,400 80,400 52,000 41,000
[Entity] Budget Detail Desc.Note Total
[418] Light Bulbs 1,000
[418] General Supplies wire, conduit, contactors 3,000
[418] Light Poles 5,000
[418] Fixture Heads 2,000
[418] LED Conversions & Dark Sky 41,000
Total 52,000
62208 Mechanical - HVAC 1,307 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Note Total
[418] Filters, Belts, Glycol 1,500
Total 1,500
62209 Mechanical - Other 2,472 21,600 9,600 9,600 9,600
[Entity] Budget Detail Desc.Note Total
[418] Motors 1,000
[418] Pumps 3,000
418 Buildings & Facilities Town of Avon
Line Item Detail
Section IV, Page G-6
62401 Gasoline 1,858 2,200 2,200 2,250 2,250
[Entity] Budget Detail Desc.Total
[418] 4 vehicles (12X100) 2,250
Total 2,250
62402 Diesel 385 480 480 2,400 2,400
[Entity] Budget Detail Desc.Total
[418] 1 vehicle (12X40) 400
[418] PSF Generator 2,000
Total 2,400
62801 Employee Recognition Expe 361 75 75 125 125
[Entity] Budget Detail Desc.Total
[418] 5 employees x $25 125
Total 125
62805 Clothing and Uniforms 887 1,200 1,200 1,400 1,400
[Entity] Budget Detail Desc.Total
[418] Clothing and Uniforms (350X4) 1,400
Total 1,400
62806 Safety Materials and Suppli 744 1,080 1,080 1,080 1,080
[Entity] Budget Detail Desc.Note Total
[418] (5) safety footwear 625
[418] (5) PPE 200
[418] Electrician safety gear 155
[418] Lockout/Tagout kits (2)100
Total 1,080
62807 Consumable Tools/Small Eq 1,242 1,500 1,700 1,500 1,500
[Entity] Budget Detail Desc.Total
[418] Small Tools 200
[418] Small Equipment 500
[418] HVAC Diagnostic Tool 800
Total 1,500
62809 Medical Supplies and 1st Ai 360 4,500 4,000 4,000 4,000
[Entity] Budget Detail Desc.Note Total
[418] Fleet and Facilities 1,400
[418] PD 350
[418] Parks 1,300
[418] Rec 250
[418] Muni 200
[418] Transit 500
Total 4,000
418 Buildings & Facilities Town of Avon
Line Item Detail
Section IV, Page G-7
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
62899 Other Miscellaneous Operat 2,493 1,975 1,000 1,975 1,975
[Entity] Budget Detail Desc.Note Total
[418] Locker Parts 725
[418] Hardware (nuts & bolts, etc.)850
[418] Security Hardware (doors)400
Total 1,975
62000 Commodities 45,725 161,210 147,935 94,330 83,330
63104 Engineering Services 3,266 3,000 3,000 3,000 3,000
[Entity] Budget Detail Desc.Total
[418] Repair & Project Consulting 3,000
Total 3,000
63304 Computer Services and Sup 0 4,302 0 0 9,255
63306 Security Services 8,701 13,800 13,800 19,008 19,308
[Entity] Budget Detail Desc.Total
[418] Annual Monitoring (7) contract (muni, rec,
cabin, pavilion, fleet) 6X50X12
15,008
[418] Annual Inspections (fire/monitor) contract 1,000
[418] Repairs 2,000
[418] Fire Ext. maint. (169 extinguishers) 700
[418] PSF Fire Monitoring 300
Total 19,008
63501 R&M - Buildings and Faciliti 111,293 85,277 52,000 72,185 57,685
[Entity] Budget Detail Desc.Note Total
[418] HVAC Repairs 5,000
[418] Elevator maint. contract (2400X2) 1800X4 7,200
[418] Building Inspections increase # buildings 2,500
[418] Steam Boiler Repairs 1,000
[418] Piping Repairs 2,000
[418] Heat Recovery HVAC Maint. Cont 880
[418] Rec, Ctr, HVAC Maint. Cont.4,823
[418] Modular HVAC Maint. Cont.880
[418] Muni HVAC Maint. Cont.3,302
[418] Rec Center Building Maintenance Replaces Accumulation in
Equipment Replacement Fund
10,000
[418] Security Lock Service 2,000
[418] PSF cont 17,200
[418] Rec Plumbing Repair 14,500
[418] PSF Elevator 900
Total 72,185
63502 R&M - Streets 0 4,400 4,400 0 0
63504 R&M - Office Equipment an 27 0 200 250 250
[Entity] Budget Detail Desc.Total
[418] Printer Cartridge Charges 250
418 Buildings & Facilities Town of Avon
Line Item Detail
Section IV, Page G-8
63549 R&M - Other Specialized Eq 10,694 20,500 13,500 12,000 9,000
[Entity] Budget Detail Desc.Total
[418] Heat Rec Repairs. 3,000
[418] Cardio & Wt Equipment Repairs 6,000
[418] Two Level ADA Fountain 3,000
Total 12,000
63551 Laundry and Cleaning Servi 2,428 2,000 2,000 2,000 2,000
[Entity] Budget Detail Desc.Note Total
[418] Window Cleaner 1,000
[418] Carpet Cleaning 1,000
Total 2,000
63552 Janitorial and Custodial Ser 114,622 0 0 0 0
63599 Other Maintenance Services 11,136 7,318 7,318 6,475 6,475
[Entity] Budget Detail Desc.Note Total
[418] Pest Control 4,000
[418] Drain Care 1,375
[418] Add Wildridge Fire 750
[418] PSF 350
Total 6,475
63699 Other Miscellaneous Rental 2,400 2,400 2,400 2,400 2,400
[Entity] Budget Detail Desc.Note Total
[418] Walgreens VMS Board Lease 2,400
Total 2,400
63999 Other Contract Services 36,425 37,550 37,550 32,990 13,590
[Entity] Budget Detail Desc.Note Total
[418] Rec Ctr Roof Snow Removal 2 X 2000 8,800
[418] Signs 1,000
[418] Heat Recovery Chem Test 1,050
[418] Cleer Monitoring Fee 6,700
[418] Lake St Base Safety Repair 5,000
[418] PSF HVAC Chem Test 440
[418] PSF Jail Door Actuators 10,000
Total 32,990
63000 Purchased and Contracte 300,992 180,547 136,168 150,308 122,963
64101 Professional Development 4,515 3,000 3,000 3,300 3,300
[Entity] Budget Detail Desc.Total
[418] Electrician Training & License (2x600) 1,500
[418] BT Training (4X600) 1,800
Total 3,300
418 Buildings & Facilities Town of Avon
Line Item Detail
Section IV, Page G-9
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64102 Dues, Licenses and Membe 4,456 4,836 4,836 5,436 5,436
[Entity] Budget Detail Desc.Note Total
[418] Sherwood Meadows HOA Dues $453 x 12 months 5,436
Total 5,436
64201 Telephone & Long-distance 4,950 4,917 4,917 4,917 4,917
[Entity] Budget Detail Desc.Note Total
[418] Heat Rec Alarm adjusted rate to actual 4,917
Total 4,917
64202 Gas 46,479 56,030 56,030 73,279 76,259
[Entity] Budget Detail Desc.Total
[418] $4073.33 X 12 55,231
[418] PSF 8,544
[418] NTH 8,544
[418] Wildridge Fire stagtion 960
Total 73,279
64203 Electric 197,560 218,882 218,882 246,072 233,190
[Entity] Budget Detail Desc.Note Total
[418] Heat Recovery Electric 68,000
[418] Electricity $11573.00 X 12 138,882
[418] PSF 24,000
[418] NTH 12,000
[418] Wildridge Fire Station 3,190
Total 246,072
64204 Water and Sanitation 43,290 66,800 50,600 72,435 72,435
[Entity] Budget Detail Desc.Note Total
[418] 5,000 X 12 60,000
[418] NTH 4,800
[418] PSF 3,600
[418] Wildridge Fire Station 4,035
Total 72,435
64205 Trash Collection and Recycl 6,399 8,000 6,400 7,950 8,050
[Entity] Budget Detail Desc.Note Total
[418] Trash Service 6,000
[418] Recycle 900
[418] Wildridge Fire Station 650
[418] PSF Trash 400
Total 7,950
418 Buildings & Facilities Town of Avon
Line Item Detail
Section IV, Page G-10
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64206 Cellular and Paging 1,902 2,508 2,508 3,140 2,508
[Entity] Budget Detail Desc.Total
[418] $52.33 x 12 months x 5 Phones 3,140
Total 3,140
64301 Postage and Delivery 0 2,000 2,000 0 0
64401 Fleet Maintenance Charges 9,880 10,317 10,317 10,317 10,317
[Entity] Budget Detail Desc.Note Total
[418] Annual Fleet Maintenance Charges 10,317
Total 10,317
64402 Equipment Replacement Ch 61,737 61,524 61,524 61,524 61,524
[Entity] Budget Detail Desc.Note Total
[418] Annual Equipment Rental Charges 61,524
Total 61,524
64403 Washbay Charges 1,456 1,456 1,456 1,456 1,456
[Entity] Budget Detail Desc.Total
[418] Annual Washbay Charges - 4 vehicles 1,456
Total 1,456
64906 Insurance Deductibles 3,500 0 0 0 0
64000 Other Operating Costs 386,123 440,270 422,470 489,826 479,392
66402 Computers and Peripherals 1,603 950 950 0 900
66403 Audio/Visual Equipment 13,718 0 0 0 0
66501 Automobiles and Light Duty 0 60,000 80,204 0 0
66000 Capital Outlay 15,321 60,950 81,154 0 900
60000T Total Expenditures & Oth 1,085,263 1,263,937 1,218,952 1,194,952 1,169,021
418 Buildings & Facilities Town of Avon
Line Item Detail
Section IV, Page G-11
THIS PAGE INTENTIONALLY LEFT BLANK
Section IV, Page G-12
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
Personnel Services 1,012,089$ 1,154,980$ 1,121,127$ 1,206,090$ 1,264,477$
Commodities 64,828 69,195 65,079 70,305 65,470
Contract Services 40,116 29,760 29,910 34,486 26,964
Other Operating Costs 167,182 198,340 195,815 203,663 202,928
Capital Outlay 9,062 - - 2,850 -
Total 1,293,277$ 1,452,275$ 1,411,931$ 1,517,394$ 1,559,839$
Administration 241,114$ 227,282$ 227,743$ 237,063$ 245,425$
Adult Programs 50,914 56,087 55,962 61,906 53,757
Aquatics 441,428 574,478 533,684 542,219 543,545
Fitness 136,161 150,785 150,645 144,227 144,227
Guest Services 295,102 297,882 308,017 325,124 326,497
Youth Programs 128,558 145,761 135,880 149,536 189,069
Community Swim Program - - - 57,319 57,319
Total 1,293,277$ 1,452,275$ 1,411,931$ 1,517,394$ 1,559,839$
Recreation Director 1 1 1 1 1
Guest Services Coordinator 1 1 1 1 1
Recreation Programs Coordinator 1 1 1 1 1
Aquatics Supervisor 1 1 1 1 1
Swim Program Supervisor -1 1 1 1
Senior Lifeguard 2 3 3 3 3
Guest Services Attendant III 1 2 2 2 2
Total 7 10 10 10 10
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
BUDGET SUMMARY: RECREATION DEPARTMENT
ADMINISTRATION OF THE DEPARTMENT
The Recreation Department is administered by the Recreation Director, who dedicates time to strategic leadership,
personnel management, financial reporting and controls, contract negotiations, and the development and
implementation of operating guidelines. The Director also oversees all program development and implementation, online
brochure production and distribution and the oversight and management of cleaning and custodial of all Town owned
properties.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
The Recreation Department oversees the operations and management of the 45,000 square foot Avon Recreation Center,
and youth, adult and senior recreational programs, which are provided at the Recreation Center and Town parks. The
Department is responsible for operational oversight and management of park and lake recreational activities and is also
responsible for all facility custodial care and supplies, including the Recreation Center, Town Hall and Swift Gulch
buildings.
Section IV, Page H- 1
Guest Services: This Division primarily provides admission to the recreation center, pass/punch card sales, and program
registration. The front desk serves as the focal point for information dissemination to customers as well as personnel. The
Guest Service division also oversees swim beach based operations. The salary to operational budget expenses ratio is 64%.
Guest Services Division spends 69% of time with front desk operations, 25% on administrative duties and 6% on hiring
and training.
PROGRAM ACTIVITIES AND OPERATIONS: RECREATION
FITNESS AND RECREATIONAL PROGRAMS
Adult Programs: This department focuses on meeting the needs of adult recreation program participants ages 18-85. New
and innovative programming is being developed and tested to meet the needs of our ever-changing population. The
estimated recovery ratio for 2018 will be 33%. The Adult Program Division spends 85% of time on development and
maintenance of existing program offerings and 15% on scheduling, marketing and researching new program offerings.
Youth Programs: This department focuses on offering community based child care for school aged children throughout
the year. In 2018 the youth program department plans to piggy back on the success of 2017. The estimated recovery ratio
for 2018 will be 109%. The Youth Program Division spends 40% of time on Summer Camp operations, 30% on After School
Program operations, 15% on Schools-Out Program operations and 10% on New Program Development and 5% on Existing
Programming maintenance.
Fitness: The Fitness Division provides the community with over 30-hours of weekly "Group X" classes to include a
balanced offering of Yoga/Pilates based classes, group cycling, aerobics based and strength/conditioning based classes, as
well as personal training services, fitness assessments and orientation and body composition testing. The Division offers
seasonal programming and classes such as Outdoor Boot Camp and Winter Sports Conditioning. The Fitness Division
oversees the management of the fitness floor. 91% of staffing time is applied to fitness classes and programs, with the
balance of 9% on administrative responsibilities for hiring, training, scheduling and marketing.
GUEST SERVICES
AQUATICS
Aquatics: This Division offers aquatic programming for people of all ages and abilities including: lifeguard training classes,
water safety instructor courses, kayak and scuba offerings, water aerobics classes, beginning diving classes and public
safety classes. The Aquatics Division devotes 60% of personnel time to pool safeguarding activities, with 5% of time to
other programs, 20% spent on administration, and 15% on maintenance of the pools.
Community swim program: The Town of Avon Community Swim Program is a year-round comprehensive program that
includes four levels of Learn to Swim classes. The Learn to Swim progression of skills will prepare students to be proficient
in basic swimming skills. Swimmers wishing to go beyond the learn to swim progression may continue with Swim Team
Prep, Recreational Swim Team, or our USA Swimming registered competitive travel team. The Avon Narwols Swim Club is
our competitive travel team that competes at the state level on a year-round swim meet schedule. The program also
offers private and semi-private swim lessons for all ages and levels of ability.
Section IV, Page H- 2
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Administration 100%63,400$ 237,063$ Membership
Guest Services 100%43,809 325,124 Community Survey
Aquatics: Administration 20%9,710 108,444 Staffing Success
Aquatics: Lifeguarding 60%29,131 325,331 Accidents/Claims
Aquatics: CPR and other classes 5%2,428 27,111 Participation, Recovery Ratio
Aquatics: Pool Maintenance 15%7,283 81,333 Pool Condition/cleanliness
Swim Program 100%27,185 57,319 Participation, Recovery Ratio
Adult Programs 100%6,410 61,906 Participation, Recovery Ratio
Youth Programs: Summer Camp 40%8,621 59,814 Participation, Recovery Ratio
Youth Programs: Before & After School Programs 30%6,466 44,861 Participation, Recovery Ratio
Youth Programs: Schools Out Camps 15%3,233 22,430 Participation, Recovery Ratio
Youth Programs: Administration 15%3,233 22,430 Staffing Success
Fitness 100%73,210 144,227 Participation, Recovery Ratio
1. Bring the Recreation Center expansion to the 2018 ballot and receive a favorable level of support.
2. Expand swim lessons to Homestake Peak Elementary school.
3. Increase swim team participation to 90 swimmers.
4. Enroll 300 students in our learn to swim program; 20% of whom join through our financial assistance program.
5. Host the first ever USA Swimming sanctioned open water swim meet.
6. Complete a successful Tract G plan for programmable chilled ice.
7. Grand opening of Destination Jump, Splash Learn playground.
12. Dated mushroom slide was replaced; play features replaced.
2018 STRATEGIC GOALS
5. Created and implemented the new Cardboard Boat Regatta.
7. Expanded adult league offerings with Tea Kettle curling.
8.Expanded existing marketing strategies with the acquisition of REACH, digital media platform.
9. Expanded swim lessons to first, third and fifth grade classes at AES.
10. Increased swim team participation to 69 participants.
6. Increased summer camp attendance by offering multiple weekly field trips to the older camp group.
11. Experienced top ten finishers in large state swim meets.
Aquatics
Fitness and Recreational Programs
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Administration and Guest Services
4. Created two youth program clinincs to provide basketball skills camps to 40 participants.
2017 MAJOR ACCOMPLISHMENTS
ACCOMPLISHMENTS AND GOALS: RECREATION
1. Awarded a GOCO for for $350,000 to construct, Destination: Jump, Splash, Learn Playground.
3. Increased CCAP participation by 15%.
2. Fully implemented the new Community Swim Program.
Section IV, Page H- 3
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 112,965 122,568 118,185 123,034 128,254
61106 Paid out Leave 2,191 1,139 1,139 1,186 1,236
61301 FT Pension 12,667 13,608 13,126 13,664 14,244
61304 Employee Assistance Progr 24 25 24 24 24
61401 FICA/Medicare 1,643 1,730 1,730 1,801 1,878
61501 Group Health and Life Insur 24,850 24,697 24,668 29,031 31,242
61505 Long-term Disability Insuran 497 497 671 698 728
61507 Dental Insurance 2,164 2,139 2,218 2,242 2,352
61509 Worker's Compensation 198 175 1,471 1,610 1,678
61510 Unemployment Insurance 346 358 358 373 388
61000 Personnel Services 157,544 162,070 163,591 173,663 182,025
62401 Gasoline 1,420 1,560 2,500 2,500 2,500
[Entity] Budget Detail Desc.Total
[514] Gasoline for department vehicles: Vans for
youth programs and for swim meet travel
2,500
Total 2,500
62801 Employee Recognition Expe 230 225 225 250 250
[Entity] Budget Detail Desc.Total
[514] gift cards and other for recognition - 6 FT staff
employees x $25
250
Total 250
62802 Food and Beverages 594 400 400 450 450
[Entity] Budget Detail Desc.Total
[514] food for staff meetings and trainings 450
Total 450
62899 Other Miscellaneous Operat 1,287 1,150 1,150 1,150 1,150
[Entity] Budget Detail Desc.Total
[514] Other operating and unforseen expenses for
needs of the entire Department
1,150
Total 1,150
62901 Duplicating Supplies 654 0 0 0 0
62903 Data Processing Supplies 722 0 0 0 0
62999 Office Supplies and Material 1,078 1,450 1,450 1,450 1,450
[Entity] Budget Detail Desc.Note Total
[514] office supplies for department staff 900
[514] Copy Paper 550
Total 1,450
62000 Commodities 5,985 4,785 5,725 5,800 5,800
63199 Other Professional Services 2,749 1,000 1,000 600 600
514 Recreation Administration Town of Avon
Line Item Detail
Section IV, Page H- 4
[Entity] Budget Detail Desc.Total
[514] translations services, creative artwork 600
Total 600
63304 Computer Services and Sup 14,205 5,307 5,307 5,430 5,430
[Entity] Budget Detail Desc.Total
[514] Rec Trac Annual Maintenance 3,807
[514] Web Trac Annual Maintenance 1,623
Total 5,430
63504 R&M - Office Equipment an 2,907 3,000 3,000 3,000 3,000
[Entity] Budget Detail Desc.Note Total
[514] Xerox Printer Charges 2,000
[514] Toner Cartridges for HP Printers 1,000
Total 3,000
63603 Rentals - Office Equipment 4,803 4,200 4,200 4,200 4,200
[Entity] Budget Detail Desc.Note Total
[514] Copier Lease ($349.62 x 12)4,200
Total 4,200
63000 Purchased and Contracte 24,664 13,507 13,507 13,230 13,230
64101 Professional Development 687 500 500 750 750
[Entity] Budget Detail Desc.Total
[514] Visitation to other recreation centers for five
staff memebers $150.00 each
750
Total 750
64201 Telephone & Long-distance 3,946 3,450 3,450 3,450 3,450
[Entity] Budget Detail Desc.Total
[514] department phone charges 3,450
Total 3,450
64206 Cellular and Paging 740 744 744 744 744
[Entity] Budget Detail Desc.Note Total
[514] $17 x 12 months x 2 Phones 408
[514] $28 x 12 months x 1 Phone 336
Total 744
514 Recreation Administration Town of Avon
Line Item Detail
Section IV, Page H- 5
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64301 Postage and Delivery 38 600 600 200 200
[Entity] Budget Detail Desc.Total
[514] postage and shipping fees 200
Total 200
64308 Sales Tax 366 900 900 500 500
[Entity] Budget Detail Desc.Total
[514] Sales Tax on Merchandise 500
Total 500
64401 Fleet Maintenance Charges 5,535 4,153 4,153 4,153 4,153
[Entity] Budget Detail Desc.Note Total
[514] Annual Fleet Maintenance Charges 4,153
Total 4,153
64402 Equipment Replacement Ch 9,083 10,583 10,583 10,583 10,583
[Entity] Budget Detail Desc.Note Total
[514] Annual Equipment Rental Charges 10,583
Total 10,583
64403 Washbay Charges 728 728 728 728 728
[Entity] Budget Detail Desc.Note Total
[514] Annual Washbay Charges - 2 vehicles 728
Total 728
64901 Advertising and Legal Notic 8,411 9,000 7,000 7,000 7,000
[Entity] Budget Detail Desc.Total
[514] Adverstising and marketing for all department
programs
7,000
Total 7,000
64905 Insurance Premiums 16,285 16,262 16,262 16,262 16,262
[Entity] Budget Detail Desc.Note Total
[514] CIRSA Allocation - Rec Center (9%)16,262
Total 16,262
64906 Insurance Deductibles 663 0 0 0 0
64000 Other Operating Costs 46,480 46,920 44,920 44,370 44,370
66402 Computers and Peripherals 823 0 0 0 0
66404 Furniture and Fixtures 5,619 0 0 0 0
66000 Capital Outlay 6,442 0 0 0 0
514 Recreation Administration Town of Avon
Line Item Detail
Section IV, Page H- 6
60000T Total Expenditures & Oth 241,114 227,282 227,743 237,063 245,425
514 Recreation Administration Town of Avon
Line Item Detail
Section IV, Page H- 7
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 24,008 25,845 24,899 26,019 27,249
61106 Paid out Leave 0 250 250 262 0
61121 PTS Wages 11,719 16,604 16,604 18,022 18,022
[Entity] Budget Detail Desc.Note Total
[515] Drop-In Supervision 120 days. 3 hours/day. $19/hour 6,840
[515] League Referees 4 days/league. 3hours/day.
$19/hour. 6 leagues
1,140
[515] Instructors: 75%/25% Split Tennis, Volleyball, Tai Chi, Baby
Fitness, Womens Yoga, SUP Fit
Classes, Dance Classes, Arts
Classes
9,700
[515] Tournaments 4 tournaments. 1 day/tournament.
6 hours/day. $19/hour
342
Total 18,022
61151 Overtime Wages 25 0 0 0 0
61202 Ski Pass 0 809 809 849 809
[Entity] Budget Detail Desc.Total
[515] ski pass 849
Total 849
61301 FT Pension 2,641 2,870 2,766 2,891 0
61302 PTS Pension 440 623 623 676 676
61304 Employee Assistance Progr 12 12 12 12 0
61401 FICA/Medicare 520 617 617 655 273
61501 Group Health and Life Insur 4,006 3,984 3,978 4,891 0
61505 Long-term Disability Insuran 219 233 145 152 0
61507 Dental Insurance 314 310 331 331 0
61509 Worker's Compensation 467 567 517 603 262
61510 Unemployment Insurance 107 128 128 135 56
61000 Personnel Services 44,479 51,802 51,677 55,496 47,347
62301 General Program Supplies 5,934 3,925 3,925 6,050 6,050
[Entity] Budget Detail Desc.Note Total
[515] General Program Supplies Drop-In Sports Supplies, League
Supplies, Tournament Supplies,
General Class Supplies
6,050
Total 6,050
62904 Software 0 360 360 360 360
[Entity] Budget Detail Desc.Note Total
[515] Adobe Subscription $30/mo 360
[515] Webscorer App 50 0
[515] Computer Graphics Card 100 0
Total 360
515 Adult Programs Town of Avon
Line Item Detail
Section IV, Page H- 8
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
62000 Commodities 5,934 4,285 4,285 6,410 6,410
63199 Other Professional Services 165 0 0 0 0
63000 Purchased and Contracte 165 0 0 0 0
64906 Insurance Deductibles 337 0 0 0 0
64000 Other Operating Costs 337 0 0 0 0
60000T Total Expenditures & Oth 50,914 56,087 55,962 61,906 53,757
515 Adult Programs Town of Avon
Line Item Detail
Section IV, Page H- 9
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 163,575 237,841 220,243 240,491 247,408
61106 Paid out Leave 1,045 2,273 2,246 2,306 2,374
61121 PTS Wages 146,327 144,796 144,796 120,080 120,080
[Entity] Budget Detail Desc.Total
[516] Guard;112*52*13=75172 67,600
[516] lead guard; 18.80*52*50=48,880 48,880
[516] Guard for special events 3,600
Total 120,080
61122 PTS Bonuses 0 1,618 1,618 1,618 1,618
[Entity] Budget Detail Desc.Note Total
[516] 2 x $809 1,618
Total 1,618
61151 Overtime Wages 573 1,500 3,300 1,500 1,500
[Entity] Budget Detail Desc.Total
[516] 60 over time hours 1,500
Total 1,500
61202 Ski Pass 1,538 1,618 1,618 4,295 4,295
[Entity] Budget Detail Desc.Total
[516] 5 x $859 4,295
Total 4,295
61301 FT Pension 18,108 26,413 24,474 26,708 27,476
61302 PTS Pension 5,499 5,430 5,430 4,503 4,503
61304 Employee Assistance Progr 96 124 114 120 120
61401 FICA/Medicare 4,590 5,556 5,420 5,369 5,470
61501 Group Health and Life Insur 31,546 56,203 35,757 48,806 52,130
61505 Long-term Disability Insuran 1,493 2,069 1,234 1,368 1,407
61507 Dental Insurance 2,467 4,619 2,979 3,314 3,476
61509 Worker's Compensation 4,071 5,133 4,544 4,893 4,984
61510 Unemployment Insurance 935 1,149 1,121 1,111 1,132
61000 Personnel Services 381,863 489,143 454,893 466,482 477,975
62301 General Program Supplies 8,058 5,744 4,244 5,334 3,144
[Entity] Budget Detail Desc.Note Total
[516] Noodles = $92/box *12=1,104
[516] 3 ring binders = $5*78 380
[516] Lifeguard DVD 175
[516] Patio/Pool Chairs 800
[516] kick boards and pull buoys 300
[516] Buoys 1,850
[516] First Aid/CPR/AED VIDEO 175
[516] CPR FOR PRO 50
[516] Aqua Joggers $40 * 10 400
[516] Aqua belts replacement: $10*10 100
Total 5,334
516 Aquatics Town of Avon
Line Item Detail
Section IV, Page H- 10
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
62305 Chemicals 17,195 22,000 18,000 19,000 19,000
[Entity] Budget Detail Desc.Note Total
[516] Calhypo - 12000 9,000
[516] Non Chl Shock -166 *24 2,000
[516] Thiosulfate - 500 250
[516] M. Acid - 7,000 6,000
[516] Soda Ash - 250 300
[516] Sodium Bi-Carb 500 300
[516] Flocculant 14.69 * 4*12 529
[516] off the wall 8.62 * 6*12=621
Total 19,000
62805 Clothing and Uniforms 657 1,000 650 650 650
[Entity] Budget Detail Desc.Note Total
[516] Guard shirts = $15/shirt * 35 =525
[516] whisltes = $3/whistle * 40 =125 125
Total 650
62806 Safety Materials and Suppli 219 590 350 300 300
[Entity] Budget Detail Desc.Note Total
[516] Eye Protection $5*5=25 25
[516] Gloves: $12.50 * 4 = 50 50
[516] Res. Cartridge = $31.25 * 4=85
[516] Respirators: $40*3 = 120 80
[516] Boots = 60 60
Total 300
62809 Medical Supplies and 1st Ai 374 1,066 400 641 641
[Entity] Budget Detail Desc.Note Total
[516] Band Aids 9.1 *10 =91
[516] Ice Packs: $25/box * 10 = 250 250
[516] Tape: $10 rolls @ 12.50 125
[516] Guaze 75 75
[516] cpr masks: $10 * 20 =100
Total 641
62899 Other Miscellaneous Operat 42 1,000 500 500 500
[Entity] Budget Detail Desc.Total
[516] Pool Equipment 500
Total 500
62000 Commodities 26,546 31,400 24,144 26,425 24,235
63501 R&M - Buildings and Faciliti 15,000 4,613 4,613 2,250 2,250
[Entity] Budget Detail Desc.Note Total
[516] channel grates: $5/grate * 50 250
[516] Miscellaneous R&M and Emergency Repairs 2,000
Total 2,250
516 Aquatics Town of Avon
Line Item Detail
Section IV, Page H- 11
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
63549 R&M - Other Specialized Eq 0 10,500 10,500 18,022 10,500
[Entity] Budget Detail Desc.Total
[516] Pool R&M - Acid Feeders, Timers, PH ORP
Sensors, Etc.
10,500
[516] Swim Lift ADA 7,522
Total 18,022
63000 Purchased and Contracte 15,000 15,113 15,113 20,272 12,750
64101 Professional Development 830 6,700 6,700 450 450
[Entity] Budget Detail Desc.Total
[516] Lifeguard Instructor Training 450
Total 450
64102 Dues, Licenses and Membe 1,386 2,275 2,275 2,730 2,275
[Entity] Budget Detail Desc.Note Total
[516] Lifeguard Challenge: $35/cert *10 350
[516] Lifeguard course: $35/cert * 25 875
[516] CPR/First aid challenge: $35/cert * 18 630
[516] CPR/First aid course: $35*30 875
Total 2,730
64399 Other Administrative Fees 885 1,200 1,200 1,060 1,060
[Entity] Budget Detail Desc.Total
[516] Lake Water Testing 120/month for 3 months 360
[516] Slide Registration 700 700
Total 1,060
64402 Equipment Replacement Ch 14,094 23,959 23,959 24,800 24,800
[Entity] Budget Detail Desc.Note Total
[516] Annual Equipment Rental Charges 24,800
Total 24,800
64904 Operating Fees, Assessmen 0 5,400 5,400 0 0
64000 Other Operating Costs 17,195 39,534 39,534 29,040 28,585
66402 Computers and Peripherals 823 0 0 0 0
66000 Capital Outlay 823 0 0 0 0
60000T Total Expenditures & Oth 441,428 575,190 533,684 542,219 543,545
516 Aquatics Town of Avon
Line Item Detail
Section IV, Page H- 12
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61121 PTS Wages 65,524 66,399 66,399 66,399 66,399
[Entity] Budget Detail Desc.Note Total
[518] Boot Camp: $4,500 x 75% Personal Trainers
$20,000 x 75% Aerobics Instructor 1,441 hrs x
3,375
[518] Personal Trainers 29813 x 75%22,359
[518] Outdoor Boot camp 2200 x75%1,650
[518] Fitness and yoga instructors $25.01/hr. x 30
classes week, 52 weeks
39,015
Total 66,399
61302 PTS Pension 2,457 2,490 2,490 2,490 2,490
61401 FICA/Medicare 986 963 963 963 963
61509 Worker's Compensation 857 966 826 966 966
61510 Unemployment Insurance 197 199 199 199 199
61000 Personnel Services 70,021 71,017 70,877 71,017 71,017
62301 General Program Supplies 969 2,200 2,200 2,200 2,200
[Entity] Budget Detail Desc.Note Total
[518] group X class supplies 1,100
[518] weight room supplies, Yoga equipment 1,100
Total 2,200
62899 Other Miscellaneous Operat 350 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Total
[518] Fitness Floor Supplies 1,500
Total 1,500
62000 Commodities 1,319 3,700 3,700 3,700 3,700
64101 Professional Development 418 500 500 350 350
[Entity] Budget Detail Desc.Total
[518] First Aid & CPR $50 x 5 250
[518] Personal Training Seminars $50 x 2 100
Total 350
64402 Equipment Replacement Ch 64,403 75,568 75,568 69,160 69,160
[Entity] Budget Detail Desc.Note Total
[518] Annual Equipment Rental Charges 69,160
Total 69,160
518 Fitness Town of Avon
Line Item Detail
Section IV, Page H- 13
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64000 Other Operating Costs 64,821 76,068 76,068 69,510 69,510
60000T Total Expenditures & Oth 136,161 150,785 150,645 144,227 144,227
518 Fitness Town of Avon
Line Item Detail
Section IV, Page H- 14
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 135,254 146,989 142,884 148,907 150,646
61106 Paid out Leave 822 1,359 1,370 1,432 1,450
61121 PTS Wages 45,333 42,980 42,980 42,980 42,980
[Entity] Budget Detail Desc.Total
[519] Specialist 1356hrs x 17.5 23,730
[519] Attendant 1540 hrs x 12.5 19,250
Total 42,980
61151 Overtime Wages 417 893 500 500 500
[Entity] Budget Detail Desc.Total
[519] 19 x17.5x1.5 500
Total 500
61202 Ski Pass 0 1,618 1,618 849 849
[Entity] Budget Detail Desc.Total
[519] 1 x $849 849
Total 849
61301 FT Pension 14,968 16,318 15,868 16,537 16,731
61302 PTS Pension 1,714 1,612 1,612 1,612 1,612
61304 Employee Assistance Progr 72 75 72 72 72
61401 FICA/Medicare 2,610 2,735 2,746 2,823 2,848
61501 Group Health and Life Insur 42,776 40,315 47,830 57,401 61,627
61505 Long-term Disability Insuran 1,210 1,300 812 846 856
61507 Dental Insurance 2,669 3,379 4,164 4,199 4,407
61509 Worker's Compensation 2,375 2,480 2,313 2,574 2,596
61510 Unemployment Insurance 545 566 568 584 589
61000 Personnel Services 250,766 256,787 265,338 281,315 287,763
62301 General Program Supplies 7,596 3,800 5,300 7,600 4,405
[Entity] Budget Detail Desc.Note Total
[519] Back office & FD supplies hand san, lotion, plates, plastic
ware, cleaning wipes, shoe spray
350
[519] Gym membership passes See attached note 1,575
[519] fish tank supplies 150
[519] towels 2,400
[519] Coffee, creamer, sugar, cups, stirrers.1,250
[519] Lifejackets See attached note 1,100
[519] Park Needs airhorns, locks, etc. 100
[519] Park Signage 350
[519] Lobby flyer displays See attached note 325
Total 7,600
519 Guest Services Town of Avon
Line Item Detail
Section IV, Page H- 15
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
62304 Merchandise for Resale 5,219 7,525 9,025 6,425 7,525
[Entity] Budget Detail Desc.Total
[519] locks 125
[519] headphones 150
[519] swim caps 50
[519] men's swimsuit 1,000
[519] womens swimsuit 1,500
[519] youth goggles 1,500
[519] adult goggles 1,300
[519] squirt toys/balls 400
[519] swim diapers 400
Total 6,425
62802 Food and Beverages 267 300 300 300 300
[Entity] Budget Detail Desc.Total
[519] staff meetings 300
Total 300
62805 Clothing and Uniforms 0 900 300 300 450
[Entity] Budget Detail Desc.Total
[519] staff shirts and name tags 300
Total 300
62899 Other Miscellaneous Operat 0 1,700 1,700 0 0
62000 Commodities 13,082 14,225 16,625 14,625 12,680
64101 Professional Development 1,348 0 0 280 0
[Entity] Budget Detail Desc.Note Total
[519] CPR/ First Aid $35 * 8 staff 280
Total 280
64307 Bank Service Charges and 22,662 20,000 20,000 20,000 20,000
[Entity] Budget Detail Desc.Note Total
[519] credit card charges-16400 19,400
[519] ach billing chages 72
[519] EC Merchant account 528
Total 20,000
64402 Equipment Replacement Ch 6,372 6,054 6,054 6,054 6,054
[Entity] Budget Detail Desc.Note Total
[519] Annual Equipment Rental Charges 6,054
Total 6,054
519 Guest Services Town of Avon
Line Item Detail
Section IV, Page H- 16
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64000 Other Operating Costs 30,382 26,054 26,054 26,334 26,054
66402 Computers and Peripherals 872 0 0 2,850 0
[Entity] Budget Detail Desc.Note Total
[519] Desktop Replacement - Rec Front Desk (3)2,850
Total 2,850
66000 Capital Outlay 872 0 0 2,850 0
60000T Total Expenditures & Oth 295,102 297,066 308,017 325,124 326,497
519 Guest Services Town of Avon
Line Item Detail
Section IV, Page H- 17
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 24,008 26,983 26,037 27,359 56,060
61106 Paid out Leave 0 250 250 262 550
61121 PTS Wages 68,930 81,996 74,000 83,928 84,928
[Entity] Budget Detail Desc.Note Total
[521] After School Counselor 171 days. 2 counslors/day. 4
hours/day. average hourly
wage/counselor $18.
18,624
[521] Friday Counselor 32 days. 1 counselor/day.
4hours/day. average hourly
wage/counselor $18.
2,304
[521] Day Camp Counselor 32 dats. 3 counselors/day. 10
hours/day. average hourly
wage/counselor $18.
13,280
[521] Summer Camp Counselor Rec Programs Instructor II. 2
counselors/day. 10 hours/day.
average hourly wage/counselor
$18.
Rec Programs Instructor I. 3
Counselors/day. 10 hours/day.
40,800
[521] Training Hours 10 Hours @ $18/Hour 180
[521] Summer Camp Aide 60 Days
10 Hours/Aide/Day
6,240
[521] Babysitters Course 2500 2,500
Total 83,928
61151 Overtime Wages 1,719 1,000 500 500 500
[Entity] Budget Detail Desc.Total
[521] Over Time Hours 500
Total 500
61202 Ski Pass 0 809 809 809 809
[Entity] Budget Detail Desc.Note Total
[521] Ski Pass x $809 809
Total 809
61301 FT Pension 2,641 2,996 2,891 3,038 6,227
61302 PTS Pension 2,649 3,075 2,775 3,147 3,185
61304 Employee Assistance Progr 12 13 12 12 24
61401 FICA/Medicare 1,406 1,596 1,473 1,636 2,071
61501 Group Health and Life Insur 4,006 3,984 3,978 4,891 10,451
61505 Long-term Disability Insuran 219 233 145 152 318
61507 Dental Insurance 313 310 331 331 695
61509 Worker's Compensation 1,230 1,533 1,245 1,579 1,969
61510 Unemployment Insurance 284 330 305 339 429
61000 Personnel Services 107,417 124,057 114,751 127,983 168,216
62301 General Program Supplies 5,111 4,000 4,000 4,000 4,000
[Entity] Budget Detail Desc.Total
[521] After School Supplies 1,000
521 Youth Programs Town of Avon
Line Item Detail
Section IV, Page H- 18
62802 Food and Beverages 3,538 3,000 3,000 3,770 3,770
[Entity] Budget Detail Desc.Total
[521] After School/Day Camp 3,500
[521] Employee Appreciation 270
Total 3,770
62805 Clothing and Uniforms 1,982 2,000 2,000 2,000 2,000
[Entity] Budget Detail Desc.Total
[521] Camp Shirts 2,000
Total 2,000
62808 Promotional, Informational a 693 1,000 1,000 1,200 0
[Entity] Budget Detail Desc.Note Total
[521] Digital Marketing and Advertising Materials REACH 1,200
Total 1,200
62809 Medical Supplies and 1st Ai 88 300 100 400 400
[Entity] Budget Detail Desc.Note Total
[521] 1st Aid Supplies 100
[521] Nurse Delegation Training 4 hours@$75/hour 300
Total 400
62899 Other Miscellaneous Operat 550 500 500 0 500
62000 Commodities 11,962 10,800 10,600 11,370 10,670
63103 Training Facilitators 287 1,140 1,290 984 984
[Entity] Budget Detail Desc.Note Total
[521] First-Aid/CPR/AED $46/Person 184
[521] Medical Administration $45/Person 180
[521] Archery Training $60/Person 240
[521] ARC Instructor Training $300/Person 300
[521] Universal Precautions $20/Person 80
Total 984
63000 Purchased and Contracte 287 1,140 1,290 984 984
64101 Professional Development 844 0 0 0 0
64102 Dues, Licenses and Membe 95 300 300 105 105
[Entity] Budget Detail Desc.Total
[521] CPRA Membership 105
521 Youth Programs Town of Avon
Line Item Detail
Section IV, Page H- 19
64306 Permit and Licensing Fees 982 1,139 614 719 719
[Entity] Budget Detail Desc.Note Total
[521] Employee Finger Prints $39.50/Employee 158
[521] TRAILs/Child Abuse $28/Employee 112
[521] Program License 2 Liscenses 329
[521] Health Inspection $60/Inspection *2 120
Total 719
64399 Other Administrative Fees 6,046 8,325 8,325 8,375 8,375
[Entity] Budget Detail Desc.Note Total
[521] Zip Lining 500
[521] Rock Climbing 600
[521] Horse Back Riding 625
[521] Hot Springs 500
[521] Bowling 500
[521] Trampoline Park 500
[521] Sailing 600
[521] Mining 400
[521] Mini Golf 150
[521] Tubing 650
[521] Sylvan Lake 150
[521] Rifle Pool 250
[521] BC Activities 150
[521] Painting 300
[521] Thanksgiving FT 100
[521] Chrismas FT 200
[521] Spring Break FT 100
[521] Mid-Winter Break FT 100
[521] Stand Up Paddle Boarding 1,000
[521] Other 1,000
Total 8,375
64000 Other Operating Costs 7,967 9,764 9,239 9,199 9,199
66402 Computers and Peripherals 926 0 0 0 0
66000 Capital Outlay 926 0 0 0 0
60000T Total Expenditures & Oth 128,558 145,761 135,880 149,536 189,069
521 Youth Programs Town of Avon
Line Item Detail
Section IV, Page H- 20
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61121 PTS Wages 0 0 0 29,384 29,384
[Entity] Budget Detail Desc.Total
[523] Private Inst; 770 lessons x 14,438
[523] PT swim coach 10hours/week 42 weeks at
$16.91/hr = $7,102.20
7,102
[523] PT swim instructors 5 hours a week at
$16.91/hr 36 weeks =$3043.80
3,044
[523] Master Swim Coach 20 hours a week at $20/hr
for 12 weeks $4800.00
4,800
Total 29,384
61151 Overtime Wages 0 0 0 750 750
[Entity] Budget Detail Desc.Total
[523] 18.75 hours of overtime at $40.00 an hour. 750
Total 750
61000 Personnel Services 0 0 0 30,134 30,134
62301 General Program Supplies 0 0 0 1,055 1,055
[Entity] Budget Detail Desc.Total
[523] Breast Stroke Swim Fins $30.00x11 pairs
=$330.00
330
[523] GoPro Video Cart = $300.00 300
[523] Kick Boards $20.00x10 kick boards = $200.00 200
[523] Equipment Cart = $225.00 225
Total 1,055
62802 Food and Beverages 0 0 0 600 600
[Entity] Budget Detail Desc.Total
[523] 10 Events a year at $60.00 an event =$600.00 600
Total 600
62805 Clothing and Uniforms 0 0 0 320 320
[Entity] Budget Detail Desc.Total
[523] Swimsuits $65.00x4 = $260.00 260
[523] Tee Shirt $30.00x2= 60.00 60
Total 320
62000 Commodities 0 0 0 1,975 1,975
64101 Professional Development 0 0 0 0 10,260
64102 Dues, Licenses and Membe 0 0 0 400 14,950
523 Community Swim Program Town of Avon
Line Item Detail
Section IV, Page H- 21
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
[Entity] Budget Detail Desc.Total
[523] USA Coach Membership= $100.00 100
[523] USA Team Membership= $300.00 300
Total 400
64103 Mileage Reimb. and Travel 0 0 0 10,260 0
[Entity] Budget Detail Desc.Total
[523] 57 Hotel Nights x $130 / Night 7,410
[523] 57 Days Meal Allowance x $50.00 / Day 2,850
Total 10,260
64904 Operating Fees, Assessmen 0 0 0 14,550 0
[Entity] Budget Detail Desc.Total
[523] WECMRD Summer Swimming Leaque Fee 100
[523] Team Unify Yearly Fee 1,300
[523] Rec Meet Fees $50.00 x 3 Meets 150
[523] USA Meet Fees $500.00 x 26 Meets 13,000
Total 14,550
64000 Other Operating Costs 0 0 0 25,210 25,210
60000T Total Expenditures & Oth 0 0 0 57,319 57,319
523 Community Swim Program Town of Avon
Line Item Detail
Section IV, Page H- 22
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
Personnel Services 721,084$ 808,364$ 786,329$ 881,669$ 907,505$
Commodities 69,123 87,652 90,657 99,542 86,927
Contract Services 50,070 229,306 231,486 111,809 102,669
Other Operating Costs 563,444 567,917 546,055 532,844 532,078
Debt Service 60,220 60,220 60,220 60,220 -
Capital Outlay 135,962 417,315 417,315 1,700 1,400
Total 1,599,903$ 2,170,774$ 2,132,062$ 1,687,784$ 1,630,579$
Administration 235,867$ 247,060$ 258,360$ 271,617$ 285,236$
Operations 1,261,623 1,793,604 1,727,168 1,258,194 1,178,774
Wash Bay 102,413 130,110 146,534 157,973 166,569
Total 1,599,903$ 2,170,774$ 2,132,062$ 1,687,784$ 1,630,579$
Transit Director 1 1 1 1 1
Transit Operations Supervisor -1 1 1 1
Wash Bay Operator -1 1 1 1
Transit Operator 4 4 3.6 3.6 3.6
Total 5 7 6.6 6.6 6.6
The Transit Department is the singular department of the Transit Fund and is responsible for all multimodal (mobility)
operations for the Town of Avon, and parking management. The Department coordinates with ECO regional buses.
The Transit Fund receives Town general taxes (accommodation taxes) to support free bus operations and grant
matches, in addition to a joint funding of the skier bus and evening dinner services, with the Beaver Creek Resort
Company.
BUDGET SUMMARY: TRANSIT DEPARTMENT
DEPARTMENT EXPENDITURES BY PROGRAM
DEPARTMENT EXPENDITURES BY CATEGORY
AUTHORIZED POSITIONS
ADMINISTRATION OF THE DEPARTMENT
The Transit Department is administered by the Transportation Director, with the assistance of the Transit Operations
Supervisor and Bus Wash Operator.
DEPARTMENT FINANCIAL SUMMARY
Section IV, Page I-1
PROGRAM ACTIVITIES AND OPERATIONS: TRANSIT
ADMINISTRATION
Administration: The Transportation Director oversees the Town of Avon's multimodal transportation program, an
parking management program, including buy not limited to day-to-day bus service routes, strategic planning, budget
development and management, establishment of performance goals and passenger feedback systems, designs and
implements advertising and promotion, maintains ADA certification and compliance, assists with vehicle
procurement, Federal Transit Administration, Region VIII/Colorado Department of Transportation grant
solicitation/management, and Intergovernmental Agreement/Third Party contract execution.
ROUTE OPERATIONS
Route Operations: Includes service design/service implementation schedule and policy, system safety and security,
fleet management, customer (guest) service protocols, employee standards, seasonal employee recruitment,
training, and certification, performance metric(s), and day to day field operational supervision.
Winter Service: Five (5) route operations occur during the winter months: The Blue, Red, and Night Rider routes
serve the Avon Core and residential areas other than Wildridge, a Skier Shuttle and an evening Restaurant Shuttle is
supported with a contribution from Beaver Creek. Service Hours and costs are summarized in the table below. The
Town provides in-kind bus service for The Birds of Prey World Cup, running additional buses.
Summer Service: The seven-day per week Blue, Red, and Night Rider Routes operate during the summer months.
Hours and route frequency are summarized in the table below.
WASH BAY
Wash Bay: Located in the Bus Storage Facility, the wash bay is sized for large buses and smaller vehicles, and
equipment. The bay also includes a service station for checking fluids and daily checklists. Charges are estimated
each year based upon the operational and maintenance costs of operating the wash bay, including staff time for
2018 Avon Transportation Proposed Routes
Section IV, Page I-2
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Administration 100%112,361$ 271,617$ Operational Success
Winter Service 62%389,557 780,080 Cost/Route, Route Timeliness
Summer Service 38%238,760 478,114 Cost/Route, Route Timeliness
Wash Bay Operations 100%65,437 157,973 Satisfaction, Timeliness
1. Increased ridership on the Red and Blue Lines and establishment of the Night Rider evening route.
1. Explore and test new multimodal transportation programs to decrease dependence on personal vehicles.
Wash Bay
Performance Metric(s)
DEPARTMENT COST ALLOCATIONS
Administration
Route Operations
2018 STRATEGIC GOALS
3. Tlaunched the first bikeshare program in the Eagle Valley.
2. Continue to Investigate new public/private technologies/partnerships available to increase ridership and control
costs.
3. Continue to focus on safety and guest satisfaction; launch a strong marketing plan that supports walkability,
parking and transit ridership.
ACCOMPLISHMENTS AND GOALS: TRANSPORTATION
2017 MAJOR ACCOMPLISHMENTS
2. Increased ridership on the Skier Shuttle.
4. Awarded $75,000 grant from CDOT for Operations; first ever for the Town.
5. Leads the Multimodal Transportation & Parking Work Group.
Section IV, Page I-3
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 96,267 99,793 98,518 107,315 111,820
61106 Paid out Leave 0 923 995 1,036 1,080
61301 FT Pension 10,239 11,079 10,946 11,919 12,419
61304 Employee Assistance Progr 24 25 23 24 24
61401 FICA/Medicare 1,345 1,409 1,443 1,571 1,637
61501 Group Health and Life Insur 15,795 15,696 21,103 28,971 31,180
61505 Long-term Disability Insuran 497 497 579 610 636
61507 Dental Insurance 1,242 1,228 1,878 2,242 2,352
61509 Worker's Compensation 4,486 4,702 4,008 5,244 5,464
61510 Unemployment Insurance 279 291 299 325 339
61000 Personnel Services 130,175 131,686 139,793 159,256 166,950
62208 Mechanical - HVAC 915 1,050 2,800 1,050 1,050
[Entity] Budget Detail Desc.Total
[431] Filters & Belts 1,050
Total 1,050
62801 Employee Recognition Expe 0 25 1,280 25 500
[Entity] Budget Detail Desc.Total
[431] 1 x $25 25
Total 25
62899 Other Miscellaneous Operat 622 500 500 0 500
62901 Duplicating Supplies 0 0 0 0 500
62905 Books and Periodicals 0 0 0 0 400
62999 Office Supplies and Material 602 500 500 1,000 1,000
[Entity] Budget Detail Desc.Total
[431] General Office Supplies 1,000
Total 1,000
62000 Commodities 2,139 2,075 5,080 2,075 3,950
63203 Printing and Reproduction S 6,007 6,720 5,000 4,000 4,000
[Entity] Budget Detail Desc.Total
[431] Bus Stop Displays - Bus Schedules 4,000
Total 4,000
63306 Security Services 1,928 2,100 2,100 2,150 2,150
[Entity] Budget Detail Desc.Total
[431] Bldg. Security & Fire Monitoring 2,150
Total 2,150
431 Transit Administration Town of Avon
Line Item Detail
Section IV, Page I-4
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
63501 R&M - Buildings and Faciliti 17,331 23,665 23,665 13,780 18,190
[Entity] Budget Detail Desc.Total
[431] Elevator Maintenance 2,600
[431] AMS Contract 1,400
[431] Fire Ext. Maintenance 400
[431] Boiler Inspection 500
[431] HVAC Maintenace 5,000
[431] Access Control Repairs 3,000
[431] HVAC Water Quality Testing 880
Total 13,780
63504 R&M - Office Equipment an 416 150 500 410 410
[Entity] Budget Detail Desc.Total
[431] Laser Jet Printer 410
Total 410
63599 Other Maintenance Services 806 847 847 810 810
[Entity] Budget Detail Desc.Total
[431] Pest Control 810
Total 810
63603 Rentals - Office Equipment 1,379 1,200 1,200 1,200 1,200
[Entity] Budget Detail Desc.Note Total
[431] 1/2 Copier Lease $199.98 x 12 months 1,200
Total 1,200
63999 Other Contract Services 165 1,200 1,200 1,000 1,000
[Entity] Budget Detail Desc.Total
[431] Carpet Cleaning 1,000
Total 1,000
63000 Purchased and Contracte 28,034 35,882 34,512 23,350 27,760
64101 Professional Development 1,242 500 500 2,250 1,000
[Entity] Budget Detail Desc.Total
[431] CASTA Spring/Fall Conference 2,000
[431] FTA/CDOT Training 250
Total 2,250
64105 Training 0 0 0 1,000 2,250
[Entity] Budget Detail Desc.Total
[431] Training 1,000
Total 1,000
431 Transit Administration Town of Avon
Line Item Detail
Section IV, Page I-5
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64201 Telephone & Long-distance 2,475 2,500 2,500 2,500 2,500
[Entity] Budget Detail Desc.Total
[431] Fire Alarm Elevator 2,500
Total 2,500
64202 Gas 18,283 25,356 25,356 25,356 25,356
[Entity] Budget Detail Desc.Total
[431] Annual Utility Cost 25,356
Total 25,356
64203 Electric 31,914 29,724 29,724 33,000 33,000
[Entity] Budget Detail Desc.Total
[431] Annual Utility Cost 33,000
Total 33,000
64204 Water and Sanitation 4,680 4,500 4,500 4,700 4,700
[Entity] Budget Detail Desc.Total
[431] Annual Utility Cost 4,700
Total 4,700
64301 Postage and Delivery 3 75 75 50 50
[Entity] Budget Detail Desc.Total
[431] Direct Mailing, FedEx Shipping 50
Total 50
64303 Treasurer Fees 1,208 1,186 1,186 1,246 1,186
[Entity] Budget Detail Desc.Total
[431] Treasurer Collection Fee 1,246
Total 1,246
64401 Fleet Maintenance Charges 798 0 0 0 0
64901 Advertising and Legal Notic 304 0 0 0 0
64905 Insurance Premiums 13,644 13,576 15,134 15,134 15,134
[Entity] Budget Detail Desc.Total
[431] CIRSA Allocation - Transit (7.5%) 15,134
Total 15,134
64000 Other Operating Costs 74,551 77,417 78,975 85,236 85,176
66402 Computers and Peripherals 968 0 0 1,350 1,400
[Entity] Budget Detail Desc.Note Total
[431] Desktop Replacement - Transit Director two 950
[431] (2) Monitors 400
Total 1,350
431 Transit Administration Town of Avon
Line Item Detail
Section IV, Page I-6
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
66403 Audio/Visual Equipment 0 0 0 350 0
[Entity] Budget Detail Desc.Total
[431] Bus Video Reader Repair 350
Total 350
66000 Capital Outlay 968 0 0 1,700 1,400
60000T Total Expenditures & Oth 235,867 247,060 258,360 271,617 285,236
431 Transit Administration Town of Avon
Line Item Detail
Section IV, Page I-7
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 244,681 258,666 223,920 251,741 259,354
61106 Paid out Leave 1,304 2,439 2,386 2,479 2,498
61121 PTS Wages 135,418 208,600 208,600 210,380 210,380
[Entity] Budget Detail Desc.Total
[432] 6,075 Winter Hours, 3,322 Summer Hours 0
[432] PTS Operators - 9,297 hrs. x $20/hr 187,940
[432] Employee Benefits for Conversion of PTS
Hours to 1 FTE
20,000
[432] Operator Training - New - 1 @ $20/hr. x 80 hrs. 1,600
[432] Returning Operators - 10 @ $21/hr. x 4 hrs. 840
Total 210,380
61122 PTS Bonuses 4,272 6,472 6,472 8,490 8,090
[Entity] Budget Detail Desc.Total
[432] End of Season Bonus - 10 @ $849 8,490
Total 8,490
61151 Overtime Wages 3,125 5,510 5,510 5,400 5,400
[Entity] Budget Detail Desc.Note Total
[432] Safety Meetings 80 hours x $40.00/hour 3,200
[432] 2% of PTS Wages ($109,940 x 2%)2,200
Total 5,400
61202 Ski Pass 769 0 0 849 0
[Entity] Budget Detail Desc.Total
[432] 1 @ $849 849
Total 849
61301 FT Pension 26,658 28,722 24,894 27,964 28,804
61302 PTS Pension 5,226 7,823 7,823 7,889 7,889
61304 Employee Assistance Progr 116 116 102 110 110
61401 FICA/Medicare 5,472 6,822 6,480 6,950 7,043
61501 Group Health and Life Insur 83,750 79,488 56,984 75,389 80,904
61505 Long-term Disability Insuran 2,167 2,180 1,274 1,427 1,473
61507 Dental Insurance 7,059 6,802 5,019 5,575 5,850
61509 Worker's Compensation 18,954 23,473 17,751 23,795 24,171
61510 Unemployment Insurance 1,153 1,411 1,341 1,438 1,457
61000 Personnel Services 540,125 626,079 568,554 629,877 643,423
62401 Gasoline 14,598 17,500 17,500 15,000 15,000
[Entity] Budget Detail Desc.Note Total
[432] Fuel for Avon Buses 0
[432] Unleaded Fuel based on Historical Avgs.15,000
Total 15,000
432 Transit Operations Town of Avon
Line Item Detail
Section IV, Page I-8
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
62402 Diesel 43,470 50,000 50,000 63,140 50,000
[Entity] Budget Detail Desc.Note Total
[432] Fuel for Avon Buses - 8,127 Service Hours @ 3
gal. / hr x $3.56
0
[432] Diesel Fuel based on Historical Avgs.50,000
[432] Add'; Fuel for Night Rider Service - 1,460
Service Hours
3 gal per service hour 13,140
Total 63,140
62801 Employee Recognition Expe 0 180 180 2,000 2,000
[Entity] Budget Detail Desc.Total
[432] Employee Recognition - PTS Drivers 2,000
Total 2,000
62802 Food and Beverages 1,283 1,000 1,000 2,000 3,100
[Entity] Budget Detail Desc.Total
[432] Meeting/Functions 2,000
Total 2,000
62805 Clothing and Uniforms 1,207 1,847 1,847 2,327 2,327
[Entity] Budget Detail Desc.Note Total
[432] Driver Uniform Winter Jackets 10 x $120 1,000
[432] Vests 400
[432] Shirts 432
[432] Hats 120
[432] Embroidery 375
Total 2,327
62809 Medical Supplies and 1st Ai 0 0 0 0 1,000
62899 Other Miscellaneous Operat 0 5,500 5,500 0 0
62000 Commodities 60,558 76,027 76,027 84,467 73,427
63301 Medical Services and Exami 2,280 2,750 2,750 0 2,750
63506 R&M - Radios and Commun 6,970 8,209 8,209 9,459 10,709
[Entity] Budget Detail Desc.Note Total
[432] 800 MHz Radio Service 8,209
[432] 2 Replacement Radios 1,250
Total 9,459
63999 Other Contract Services 0 157,900 161,450 61,000 36,000
[Entity] Budget Detail Desc.Note Total
[432] Zagster Bike Share 2018-2019 36,000
[432] Multimodal Pilot Studies 25,000
Total 61,000
432 Transit Operations Town of Avon
Line Item Detail
Section IV, Page I-9
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
63000 Purchased and Contracte 9,250 168,859 172,409 70,459 49,459
64102 Dues, Licenses and Membe 2,306 3,392 3,392 3,155 2,449
[Entity] Budget Detail Desc.Total
[432] CASTA Coalition 2,000
[432] National Safety Council 300
[432] FTA/DOT CDL Certification 400
[432] PTOE 425
[432] PE 30
Total 3,155
64206 Cellular and Paging 851 840 840 840 840
[Entity] Budget Detail Desc.Note Total
[432] $70 x 12 months 840
Total 840
64401 Fleet Maintenance Charges 163,705 129,433 129,433 129,433 129,433
[Entity] Budget Detail Desc.Note Total
[432] Annual Fleet Maintenance Charges 129,433
Total 129,433
64402 Equipment Replacement Ch 45,904 48,828 48,828 48,828 48,828
[Entity] Budget Detail Desc.Note Total
[432] Annual Equipment Rental Charges 48,828
Total 48,828
64403 Washbay Charges 24,102 24,102 24,102 24,102 24,102
[Entity] Budget Detail Desc.Note Total
[432] Annual Washbay Charges - 1 wash/bus/day + 2
vehicles
24,102
Total 24,102
64902 Financial Support, Donation 219,608 249,468 226,048 206,813 206,813
[Entity] Budget Detail Desc.Total
[432] Gondola Operations 2017/18 (81%) 163,283
[432] Gondola Operations 2018/19 (19%) 43,530
Total 206,813
64000 Other Operating Costs 456,476 456,063 432,643 413,171 412,465
65201 Capital Lease Payments 60,220 60,220 60,220 60,220 0
[Entity] Budget Detail Desc.Total
[432] Bus CApital Lease Purchase 60,220
Total 60,220
432 Transit Operations Town of Avon
Line Item Detail
Section IV, Page I-10
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
65000 Debt Services 60,220 60,220 60,220 60,220 0
66402 Computers and Peripherals 0 1,900 1,900 0 0
66503 Buses and People Moving V 134,994 415,415 415,415 0 0
[Entity] Budget Detail Desc.Note Total
[432] FTA-5339 Grant $556,000 0
[432] FASTER Grant 0
Total 0
66000 Capital Outlay 134,994 417,315 417,315 0 0
60000T Total Expenditures & Oth 1,261,623 1,804,563 1,727,168 1,258,194 1,178,774
432 Transit Operations Town of Avon
Line Item Detail
Section IV, Page I-11
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 35,177 44,693 42,675 44,976 46,925
61106 Paid out Leave 238 444 413 444 465
61121 PTS Wages 4,523 6,048 6,048 6,048 6,048
[Entity] Budget Detail Desc.Note Total
[436] Winter Hours 336 x $18/hr.6,048
Total 6,048
61122 PTS Bonuses 0 809 809 849 809
[Entity] Budget Detail Desc.Total
[436] 1 @ $849 849
Total 849
61151 Overtime Wages 0 336 336 302 302
[Entity] Budget Detail Desc.Note Total
[436] $6,048 x 5%302
Total 302
61301 FT Pension 3,896 4,965 4,740 4,996 5,213
61302 PTS Pension 170 227 227 227 227
61304 Employee Assistance Progr 22 24 24 24 24
61401 FICA/Medicare 584 759 729 763 791
61501 Group Health and Life Insur 3,489 181 18,016 28,732 30,931
61505 Long-term Disability Insuran 394 409 245 255 266
61507 Dental Insurance 256 0 1,586 2,242 2,352
61509 Worker's Compensation 1,916 2,507 1,982 2,521 2,616
61510 Unemployment Insurance 120 157 151 158 164
61000 Personnel Services 50,784 61,558 77,982 92,536 97,132
62208 Mechanical - HVAC 0 500 500 500 500
[Entity] Budget Detail Desc.Total
[436] Filters/Belts 500
Total 500
62899 Other Miscellaneous Operat 6,426 9,050 9,050 12,500 9,050
[Entity] Budget Detail Desc.Total
[436] Soap & Misc. Supplies 10,000
[436] Water Softner Supplies 2,500
Total 12,500
62000 Commodities 6,426 9,550 9,550 13,000 9,550
63501 R&M - Buildings and Faciliti 8,536 12,065 12,065 5,000 12,950
[Entity] Budget Detail Desc.Note Total
[436] MTech Contract @ $12,950- 50/50 split 431 &
436
yearly repair 4,300
436 Transit Washbay Town of Avon
Line Item Detail
Section IV, Page I-12
63549 R&M - Other Specialized Eq 0 4,000 4,000 4,000 4,000
[Entity] Budget Detail Desc.Total
[436] Pump and Motor Repair 4,000
Total 4,000
63999 Other Contract Services 4,250 8,500 8,500 9,000 8,500
[Entity] Budget Detail Desc.Total
[436] Sludge Pit Annual Cleaning - 2 @ $750 5,400
[436] North Roof Snow Removal 2,000
[436] Interclean 1,600
Total 9,000
63000 Purchased and Contracte 12,786 24,565 24,565 18,000 25,450
64201 Telephone & Long-distance 1,513 1,500 1,500 1,500 1,500
[Entity] Budget Detail Desc.Total
[436] Modem 1,500
Total 1,500
64204 Water and Sanitation 8,668 9,500 9,500 9,500 9,500
[Entity] Budget Detail Desc.Total
[436] Annual Utility Cost 9,500
Total 9,500
64205 Trash Collection and Recycl 0 1,200 1,200 1,200 1,200
[Entity] Budget Detail Desc.Total
[436] Trash Removal 1,200
Total 1,200
64402 Equipment Replacement Ch 22,236 22,237 22,237 22,237 22,237
[Entity] Budget Detail Desc.Note Total
[436] Annual Equipment Rental Charges 22,237
Total 22,237
64000 Other Operating Costs 32,417 34,437 34,437 34,437 34,437
60000T Total Expenditures & Oth 102,413 130,110 146,534 157,973 166,569
436 Transit Washbay Town of Avon
Line Item Detail
Section IV, Page I-13
THIS PAGE INTENTIONALLY LEFT BLANK
Section IV, Page I-14
Original or Final
Prev. Amend.Revised Proposed Proposed
Actual Budget Budget Budget Budget
2016 2017 2017 2018 2019
Personnel Services 692,972$ 777,771$ 761,829$ 809,638$ 847,618$
Commodities 426,882 417,950 410,234 428,869 410,294
Contract Services 80,719 57,868 57,868 62,431 54,953
Other Operating Costs 163,865 120,291 119,741 120,894 117,691
Debt Service 256,717 259,016 259,016 259,016 259,016
Capital Outlay 15,752 19,650 14,069 13,125 13,900
Total 1,636,907$ 1,652,546$ 1,622,757$ 1,693,973$ 1,703,472$
Fleet Maintenance 1,636,907$ 1,652,546$ 1,622,757$ 1,693,973$ 1,703,472$
Total 1,636,907$ 1,652,546$ 1,622,757$ 1,693,973$ 1,703,472$
Fleet Director 1 1 1 1 1
Purchasing Coordinator --1 1 1
Accounting Assistant II 1 1 ---
Fleet Maintenance Foreman 1 1 2 2 2
Mechanic I-II 4 4 3 3 3
Mechanics Helper 1 1 1 1 1
Total 8 8 8 8 8
BUDGET SUMMARY: FLEET MAINTENANCE DEPARTMENT
ADMINISTRATION OF THE DEPARTMENT
The Fleet Department is administered by the Fleet Director who spends approximately 90% on general department
administration, and the balance on mechanic training and hands-on support.
DEPARTMENT FINANCIAL SUMMARY
DEPARTMENT EXPENDITURES BY CATEGORY
The Fleet Maintenance Fund is an enterprise operation and is used to account for operations that are financed and
operated a manner similar to private business enterprises, where the costs of providing services to the Town's
departments, other governmental third party agencies, and up to 10% private clients, can be fully recovered through
user charges. Monies may also be provided to the Fleet Maintenance Fund from general taxes collected by the Town
of Avon, when appropriate, to ensure a positive net income on an annual basis. The Fleet Department is the only
division in the Fund and provides equipment, vehicle and rolling stock maintenance and repair services are offered.
DEPARTMENT EXPENDITURES BY PROGRAM
AUTHORIZED POSITIONS
Section IV, Page J-1
Estimated
Personnel
Time
Non-
Personnel
Costs
Total
Activity Cost
Town of Avon Vehicles and Rolling Stock 30%265,301$ 508,192$ 70% Cost Recovery
Manage Town of Avon Fleet 5%44,217 84,699 Department Satsfaction
Complete Monthly Billing 5%44,217 84,699 Timeliness/Accuracy
Third Party Vehicles and Rolling Stock 60%530,601 1,016,384 70% Cost Recovery
4. Develop three-year business plan for the department.
5. Develop standard operating procedures and, where applicable, standard shop rates.
1. Increased customer base by adding one private party contract and one governmental contract.
PROGRAM ACTIVITIES AND OPERATIONS: FLEET MAINTENANCE
Town of Avon Vehicles and Rolling Stock: Town departments are charged a competitive “fully burdened” shop rate
for regular maintenance and repair. The Fleet Department targets a billable total cost recovery of 60% - 80% from
work through the year.
Third Party Vehicles/Rolling Stock and 10% Private Clients: Third party governmental agencies are charged a
competitive “fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a cost
recovery of 60% - 80% from total work through the year. The department is allowed to contract with private clients
up to 10% of revenues or shop hours.
Performance Metric(s)
Manage Town of Avon Fleet: Procure fuel efficient and cost effective vehicles and equipment that meets the needs
of departments. Monitor use, manage and dispose of vehicles and equipment for greatest return of investment.
Procures parts and fuel for Town and user agencies.
Complete Monthly Billing: Generate invoices, spreadsheets and work orders for all fleet users using data
incorporated from a fleet management cost accounting system and fuel management program.
DEPARTMENT COST ALLOCATIONS
2. Reduced stocked parts by $10,000.00
3. Continue to reduce stock parts inventory.
2018 STRATEGIC GOALS
1. Procure and operate a fleet of vehicles that minimizes environmental impact, enhances domestic energy, and
maximizes fuel efficiency and diversification.
2. Strengthen partnerships with local third party government agencies; solicit private clients.
3. Emergency Vehicle Certification for technicians
Fleet Maintenance
ACCOMPLISHMENTS AND GOALS: FLEET MAINTENANCE
2017 MAJOR ACCOMPLISHMENTS
Section IV, Page J-2
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
61101 Regular Full-time Salaries 444,702 511,208 482,327 504,037 522,618
61106 Paid out Leave 10,858 4,807 4,708 4,877 5,065
61151 Overtime Wages 7,768 5,100 5,100 5,100 5,100
[Entity] Budget Detail Desc.Note Total
[434] Overtime for 6 mechanics to cover sick days
and PTO
5,100
Total 5,100
61301 FT Pension 49,788 56,762 53,574 55,980 58,045
61304 Employee Assistance Progr 184 199 192 193 193
61401 FICA/Medicare 6,301 7,308 7,136 7,453 7,725
61501 Group Health and Life Insur 154,760 178,140 177,980 211,151 227,056
61505 Long-term Disability Insuran 3,697 3,901 2,753 2,881 2,986
61507 Dental Insurance 13,330 15,304 15,918 16,070 16,864
61509 Worker's Compensation 202 12,515 10,663 355 368
61510 Unemployment Insurance 1,383 1,512 1,476 1,542 1,598
61000 Personnel Services 692,972 777,771 761,829 809,638 847,618
62401 Gasoline 884 1,000 1,000 1,000 1,000
[Entity] Budget Detail Desc.Note Total
[434] For 3 Fleet trucks 1,000
Total 1,000
62404 Auto & Equip Parts - Stock 386,221 368,427 368,427 368,427 368,427
[Entity] Budget Detail Desc.Note Total
[434] Parts for TOA vehicles and Equipment 147,275
[434] Parts for 3rd Party vehicles and Equipment 221,152
Total 368,427
62801 Employee Recognition Expe 382 200 200 200 200
[Entity] Budget Detail Desc.Total
[434] Employee Recgonition (8 X $25) 200
Total 200
62802 Food and Beverages 680 800 600 600 600
[Entity] Budget Detail Desc.Total
[434] Coffee for Fleet staff 435
[434] Food for Fleet staff meetings 165
Total 600
62805 Clothing and Uniforms 1,761 1,265 1,265 1,325 1,325
[Entity] Budget Detail Desc.Note Total
[434] Winter and Summer gloves 125
[434] Jackets and insulated coveralls for 8 1,200
Total 1,325
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
Section IV, Page J-3
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
62807 Consumable Tools/Small Eq 8,220 9,500 9,500 9,500 9,500
[Entity] Budget Detail Desc.Total
[434] Hand and miscellaneous spceiality tools 5,500
[434] Tool Allowance 4,000
Total 9,500
62809 Medical Supplies and 1st Ai 546 0 0 0 0
62899 Other Miscellaneous Operat 26,927 31,816 27,800 26,800 27,800
[Entity] Budget Detail Desc.Total
[434] Shop supplies 16,000
[434] Repair related hardware 5,400
[434] chemicals 5,400
Total 26,800
62904 Software 0 3,500 0 19,575 0
[Entity] Budget Detail Desc.Total
[434] P:ubWorks Fleet Maintenance Module 19,575
Total 19,575
62999 Office Supplies and Material 1,262 1,442 1,442 1,442 1,442
[Entity] Budget Detail Desc.Note Total
[434] Copier and Fax paper 1,030
[434] Misc office supplies 412
Total 1,442
62000 Commodities 426,882 417,950 410,234 428,869 410,294
63304 Computer Services and Sup 0 5,215 5,215 2,700 2,700
[Entity] Budget Detail Desc.Total
[434] PubWorks Fleet 2,700
Total 2,700
63501 R&M - Buildings and Faciliti 0 720 5,501 6,798 3,220
[Entity] Budget Detail Desc.Note Total
[434] Misc. Building Repairs 720
[434] AMC HVAC Maintenance Contract 2,078
[434] HVAC Repairs 1,500
[434] Roof Maintenance 2,500
Total 6,798
63504 R&M - Office Equipment an 242 200 200 200 200
[Entity] Budget Detail Desc.Note Total
[434] Copier Printing Charges 200
Total 200
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
Section IV, Page J-4
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
63505 R&M - Vehicles 50,051 12,000 23,000 12,000 12,000
[Entity] Budget Detail Desc.Total
[434] Sublet Repairs 12,000
Total 12,000
63506 R&M - Radios and Commun 0 100 100 2,500 500
[Entity] Budget Detail Desc.Note Total
[434] Fleet radio repairs 2,500
Total 2,500
63507 R&M - Machinery and Equip 4,864 10,000 2,000 10,000 10,000
[Entity] Budget Detail Desc.Total
[434] Sublet Repairs 10,000
Total 10,000
63549 R&M - Other Specialized Eq 1,896 5,000 2,000 5,000 5,000
[Entity] Budget Detail Desc.Total
[434] Misc. shop Equipment 5,000
Total 5,000
63551 Laundry and Cleaning Servi 7,107 6,600 6,600 6,600 6,600
[Entity] Budget Detail Desc.Total
[434] Uniform and shop towel service 6,600
Total 6,600
63599 Other Maintenance Services 5,784 10,800 6,019 9,400 7,500
[Entity] Budget Detail Desc.Total
[434] Tire Disposal fees 400
[434] Parts washer service 7,000
[434] Waste oil and Filter disposal 2,000
Total 9,400
63603 Rentals - Office Equipment 1,346 1,248 1,248 1,248 1,248
[Entity] Budget Detail Desc.Note Total
[434] Copier Lease ($103.56 x 12)1,248
Total 1,248
63999 Other Contract Services 9,427 5,985 5,985 5,985 5,985
[Entity] Budget Detail Desc.Note Total
[434] Welding gas tank lease 1,050
[434] International Diagnostics Software 366
[434] Allison Diagnostic Software 420
[434] Cummins Insite and Quick Serve subscriptions 1,313
[434] Alldata subscription 1,838
[434] Other Diagnostics subscrition updates 998
Total 5,985
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
Section IV, Page J-5
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
63000 Purchased and Contracte 80,719 57,868 57,868 62,431 54,953
64101 Professional Development 5,423 5,450 5,450 5,450 5,450
[Entity] Budget Detail Desc.Note Total
[434] EVT certifications 900
[434] ASE certifications 1,000
[434] AC certifications 250
[434] Fire Mechanics Academy 2,000
[434] CMC 100
[434] CPFC Certifications 1,200
Total 5,450
64102 Dues, Licenses and Membe 0 800 800 800 800
[Entity] Budget Detail Desc.Note Total
[434] NAFA 500
[434] APWA 150
[434] Colorado Emergency Vehicle Mechanics
Association
150
Total 800
64201 Telephone & Long-distance 217 0 0 0 0
64202 Gas 9,236 11,000 11,000 11,000 11,000
[Entity] Budget Detail Desc.Note Total
[434] Fleet Building 11,000
Total 11,000
64203 Electric 21,628 19,000 19,000 19,000 19,000
[Entity] Budget Detail Desc.Total
[434] Fleet Building 19,000
Total 19,000
64204 Water and Sanitation 4,599 4,515 4,515 4,515 4,515
[Entity] Budget Detail Desc.Note Total
[434] Fleet Building 4,515
Total 4,515
64205 Trash Collection and Recycl 2,231 2,800 2,800 2,800 750
[Entity] Budget Detail Desc.Total
[434] 50% of 20yd dumpster and Fuel Island trash 2,800
Total 2,800
64206 Cellular and Paging 836 840 840 840 840
[Entity] Budget Detail Desc.Note Total
[434] $70 x 12 months 840
Total 840
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
Section IV, Page J-6
DESCRIPTION
2016
ACTUALS
2017
SUPL-1
2017
FINAL
2018
BASE
2019
PROPOSED
64301 Postage and Delivery 553 550 0 550 0
[Entity] Budget Detail Desc.Note Total
[434] Parts and Supplies 550
Total 550
64401 Fleet Maintenance Charges 90,813 46,293 46,293 46,293 46,293
[Entity] Budget Detail Desc.Note Total
[434] Annual Fleet Maintenance Charges 46,293
Total 46,293
64402 Equipment Replacement Ch 3,623 4,960 4,960 4,960 4,960
[Entity] Budget Detail Desc.Note Total
[434] Annual Equipment Rental Charges 4,960
Total 4,960
64403 Washbay Charges 1,456 1,456 1,456 1,456 1,456
[Entity] Budget Detail Desc.Note Total
[434] Annual Washbay Charges - 4 vehicles 1,456
Total 1,456
64905 Insurance Premiums 22,617 22,627 22,627 23,230 22,627
[Entity] Budget Detail Desc.Total
[434] CIRSA Allocation - Shop Bldg (12.5%) 23,230
Total 23,230
64906 Insurance Deductibles 634 0 0 0 0
64000 Other Operating Costs 163,865 120,291 119,741 120,894 117,691
65101 Principal 135,000 140,000 140,000 140,000 140,000
[Entity] Budget Detail Desc.Total
[434] 2010 COPs 140,000
Total 140,000
65102 Interest 116,606 113,906 113,906 113,906 113,906
[Entity] Budget Detail Desc.Total
[434] 2010 COPs 113,906
Total 113,906
65201 Capital Lease Payments 5,110 5,110 5,110 5,110 5,110
65000 Debt Services 256,717 259,016 259,016 259,016 259,016
66402 Computers and Peripherals 3,382 7,650 6,004 1,900 1,900
[Entity] Budget Detail Desc.Note Total
[434] Desktop Replacement - Fleet Director 950
[434] Desktop Replacement - Fleet Foreman 950
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
Section IV, Page J-7
66404 Furniture and Fixtures 11,180 0 0 0 0
66499 Other Machinery and Equip 1,190 12,000 8,065 11,225 12,000
[Entity] Budget Detail Desc.Total
[434] Toe gauge turn tables 2,300
[434] Tire Balancer 20,000
[434] Cooling sytem PSI check 400
[434] Stall Mats 600
[434] Hose cutting machine 550
[434] Brake flush machine 1,900
[434] Power Steering flush 1,375
[434] Cummins adapter 300
[434] Reductions per Virginia -16,200
Total 11,225
66000 Capital Outlay 15,752 19,650 14,069 13,125 13,900
60000T Total Expenditures & Oth 1,636,907 1,652,546 1,622,757 1,693,973 1,703,472
434 Fleet Maintenance Operations Town of Avon
Line Item Detail
Section IV, Page J-8
Personnel Schedule
Full-time Equivalent Employees
2014 2015 2016 2017 2018
Department/Position Actual Actual Actual Actual Adopted
General Government:
Town Manager / Acting Town Manager 1.00 1.00 1.00 1.00 1.00
Deputy Town Manager - - - 1.00 1.00
Community Relations Officer 0.75 0.75 - - -
Communications Manager - - 1.00 1.00 1.00
Deputy Court Clerk / Deputy Town Clerk - - 0.60 0.60 1.00
Town Clerk / Municipal Court Administrator 1.00 1.00 1.00 1.00 1.00
Records Administrator/Deputy Town Clerk/Deputy Court 1.00 1.00 - - -
Executive Assistant to the Town Manager 1.00 1.00 1.00 - -
Total General Government 4.75 4.75 4.60 4.60 5.00
Finance & Information Technology Department
Finance Director/Assistant Town Manager 1.00 1.00 1.00 1.00 1.00
Finance Manager 1.00 1.00 1.00 1.00 1.00
Senior Accountant 1.00 1.00 1.00 1.00 2.00
Payroll Specialist 1.00 1.00 1.00 1.00 1.00
Accounting Assistant I-II 2.00 2.00 2.00 2.00 2.00
IT Manager 1.00 1.00 1.00 1.00 1.00
Help Desk Technician 1.00 1.00 1.00 1.00 1.00
Building Attendant 1.00 1.00 1.00 1.00 1.00
Total Finance 9.00 9.00 9.00 9.00 10.00
Human Resource Department
Human Resource Director - 1.00 1.00 1.00 1.00
Human Resource Manager - 1.00 1.00 1.00 1.00
Human Resource Generalist 1.00 - - - -
Human Resource Assistant 1.00 1.00 1.00 1.00 1.00
Total Human Resource Department 2.00 3.00 3.00 3.00 3.00
Community Development
Planning Director - 1.00 1.00 1.00 1.00
Building Official 1.00 1.00 1.00 1.00 1.00
Senior Planner 1.00 - - - -
Planner I-II 1.00 1.00 1.00 1.00 1.00
Economic Initiatives Director 1.00 - - - -
Director of Special Events & Festivals - 1.00 1.00 - -
Manager of Special Events - - - 1.00 1.00
Special Events Production Assistant - 1.00 - 1.00 1.00
Total Community Development 4.00 5.00 4.00 5.00 5.00
Section V, Page 1
Personnel Schedule
Full-time Equivalent Employees
2014 2015 2016 2017 2018
Department/Position Actual Actual Actual Actual Adopted
Police Department
Police Chief 1.00 1.00 1.00 1.00 1.00
Deputy Police Chief - 1.00 1.00 1.00 1.00
Police Lieutenant 1.00 - - - -
Sergeant 3.00 3.00 3.00 3.00 3.00
Administrative Services Officer 2.00 2.00 2.00 2.00 2.00
Administrative Assistant - - 0.40 0.40 -
Investigator/Detective 1.00 1.00 1.00 1.00 1.00
Police Officer 12.00 12.00 12.00 12.00 12.00
Total Police Department 20.00 20.00 20.40 20.40 20.00
Public Works Department
Public Works Director - 1.00 1.00 1.00 1.00
Public Works Superintendent 2.00 1.00 1.00 1.00 1.00
Public Works Supervisor 2.00 2.00 1.00 1.00 1.00
Public Works Operator I - II 5.00 10.00 12.00 11.00 11.00
Public Works Operator II / Master Gardener - - - 1.00 1.00
Public Works & Transit Operator - - - 1.00 1.00
Public Works Maintenance Worker I - II 5.00 - - - -
Total Public Works Department 14.00 14.00 15.00 16.00 16.00
Engineering Department
Town Engineer 1.00 1.00 1.00 1.00 1.00
Project Engineer - - 1.00 1.00 1.00
Engineer I-III 1.00 1.00 - - -
Sub-total - Engineering 2.00 2.00 2.00 2.00 2.00
Building & Facilities
Facilities Superintendent - - - 1.00 1.00
Town Electrician 1.00 1.00 1.00 1.00 1.00
Lead Building Technician - - - 1.00 1.00
Building Technician I - II 2.00 3.00 3.00 2.00 2.00
Sub-total - Buildings & Facilities 3.00 4.00 4.00 5.00 5.00
Total Engineering Department 5.00 6.00 6.00 7.00 7.00
Transit
Transit Director - 1.00 1.00 1.00 1.00
Transit Superintendent 1.00 - - - -
Transit Operations Supervisor - 1.00 1.00 1.00 1.00
Transit Operator 2.00 2.00 3.00 3.00 3.00
Transit Wash Bay Operator - 1.00 1.00 1.00 1.00
Public Works & Transit Operator 1.00 1.00 - - -
Total Transit 4.00 6.00 6.00 6.00 6.00
Section V, Page 2
Personnel Schedule
Full-time Equivalent Employees
2014 2015 2016 2017 2018
Department/Position Actual Actual Actual Actual Adopted
Fleet Maintenance
Fleet Director - 1.00 1.00 1.00 1.00
Fleet Manager 1.00 - - - -
Fleet Mechanic Foreman - 1.00 2.00 2.00 2.00
Accounting Assistant I-II 1.00 1.00 - - -
Mechanic Helper 1.00 1.00 1.00 1.00 1.00
Fleet Purchasing Coordinator - - 1.00 1.00 1.00
Mechanic I-II 5.00 4.00 3.00 3.00 3.00
Total Fleet Maintenance 8.00 8.00 8.00 8.00 8.00
Recreation Department
Recreation Director 1.00 1.00 1.00 1.00 1.00
Guest Services Coordinator 1.00 1.00 1.00 1.00 1.00
Recreation Program Coordinator 1.00 1.00 1.00 1.00 1.00
Swim Program Supervisor - - - 1.00 1.00
Aquatics Supervisor - 1.00 1.00 1.00 1.00
Aquatics Coordinator 1.00 - - - -
Senior Lifeguard 2.00 3.00 3.00 3.00 3.00
Guest Services Attendant III 1.00 2.00 2.00 2.00 2.00
Total Recreation 7.00 9.00 9.00 10.00 10.00
Total Full-time Employees 77.75 84.75 85.00 89.00 90.00
Section V, Page 3
Minimum Midpoint Maximum
Community Development
Director, Planning 84,621 99,344 114,067
Planner I 55,538 63,861 72,183
Building Official 80,148 92,076 104,003
Special Events Manager 70,707 81,237 91,767
Special Events Production Assistant 48,309 55,655 63,001
Engineering
Town Engineer 96,348 113,051 129,753
Project Engineer 77,740 89,543 101,347
Facilities Superintendent 62,167 71,364 80,562
Town Electrician 57,580 66,112 74,645
Building Technician II 51,858 59,722 67,586
Building Technician I 45,916 52,813 59,709
Finance & IT
Assistant Town Manager - Finance Director 119,891 140,605 161,318
Finance Manager 82,577 94,980 107,382
Senior Accountant - Budget 63,097 72,566 82,034
Senior Accountant - Tax 63,097 72,566 82,034
Payroll Specialist 51,582 59,195 66,808
Accounting Assistant II 42,975 48,962 54,949
Information Technology Administrator 82,158 94,571 106,985
Help Desk Technician 56,004 64,400 72,797
Fleet Maintenance
Director, Fleet 86,906 102,007 117,108
Fleet Maintenance Foreman 55,717 64,199 72,682
Fleet Mechanic II 50,926 58,581 66,235
Fleet Mechanic I 44,449 51,122 57,795
Fleet Purchasing Coordinator 50,778 58,461 66,144
Fleet Mechanic's Helper 42,079 47,234 52,389
General Government
Deputy Town Manager 78,452 90,248 102,044
Communications Manager 57,284 65,799 74,314
Town Clerk/Court Administrator 61,856 71,124 80,392
Deputy Town Clerk/Deputy Court Clerk 41,621 47,901 54,181
Human Resources
Director, Human Resources 105,372 123,867 142,362
Human Resources Manager 82,935 95,269 107,603
Human Resources Assistant 45,421 52,156 58,891
2018 Full-Time Salary Ranges
Section V, Page 4
2018 Full-Time Salary Ranges
Police
Police Chief 101,972 119,645 137,318
Deputy Chief of Police 93,270 107,239 121,208
Police Sergeant 72,654 83,709 94,763
Police Detective 61,933 71,283 80,632
Police Officer 56,761 65,147 73,533
Administrative Services Officer 51,873 59,549 67,224
Public Works
Director, Public Works 86,906 102,007 117,108
Public Works Superintendent 73,981 84,919 95,856
Public Works Supervisor 51,168 58,874 66,580
Public Works Operator II 45,878 52,778 59,677
Public Works Operator / Master Gardener 45,878 52,778 59,677
Public Works Operator I 43,771 50,280 56,789
Recreation
Director , Recreation 99,281 116,725 134,169
Recreation Programs Supervisor 54,831 63,078 71,324
Recreation Services Supervisor 54,831 63,078 71,324
Guest Services Attendant III 41,120 46,161 51,201
Aquatics Supervisor 54,831 63,078 71,324
Swim Program Supervisor 54,831 63,078 71,324
Recreation Specialist 44,692 51,352 58,011
Senior Lifeguard 35,654 38,635 41,615
Building Attendant 40,423 45,574 50,725
Transportation
Director, Mobility 86,906 102,007 117,108
Transit Operations Supervisor 58,814 67,687 76,560
Transit Operator 42,972 48,614 54,256
Transit Wash Bay Operator 42,972 48,614 54,256
Section V, Page 5
Minimum Midpoint Maximum
Community Development
Special Events Production Assistant - PT 19.43 22.39 25.35
General Government
Administrative Assistant - PT 15.94 18.07 20.20
Police
Extra Duty Police Officer (High Visibility, Leaf, CDOT)57.00
Eagle River Youth Coalition 50.00
Click-It or Ticket 55.00
Field Training Officer (Additional $2 / hr)2.00
Police Officer - Part-Time Intermittent 15.00
Police Sergeant - Part-Time Intermittent 57.00
Public Works
Maintenance Worker I - PT 12.14 13.48 14.82
Maintenance Worker II - PT 16.87 18.73 20.58
Public Works Seasonal Operator I - PT 20.22 21.33 22.43
Recreation
Fitness Instructor - PT 25.01 25.01 25.01
Guest Services Attendant I - PT 12.29 13.63 14.96
Guest Services Attendant II - PT 17.93 19.78 21.63
Lifeguard I - PT 12.29 13.63 14.96
Lifeguard II - PT 18.10 19.97 21.83
Swim Instructor - PT 13.80 15.36 16.91
Master Swim Coach - PT 17.34 19.38 21.42
Swim Coach - PT 13.80 15.36 16.91
Camp Aide 10.00 11.00 12.00
Program Instructor I - PT 13.83 15.16 16.49
Program Instructor II - PT 17.34 19.13 20.91
Sports Program Referee - PT 18.75 21.03 23.32
Instructor (Private Swim, Swim Coach)75%
Personal Trainer 75%
Instructor (Boot Camp, Dance, Martial Arts, Men's Fitness)75%
Instructor (Program, Tennis)75%
Transportation
Maintenance Worker/Bus Washer - PT 16.63 18.46 20.28
Transit Operator - PT 20.35 22.03 23.70
2018 Part-Time Hourly Ranges
Section V, Page 6
Year Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest
2018 290,000.00$ 216,688.00$ 410,000.00$ 189,904.00$ 220,000.00$ 95,748.00$ 265,000.00$ 178,775.00$ 166,078.95$ 82,003.67$
2019 295,000.00 207,625.00 425,000.00 175,472.00 230,000.00 89,082.00 275,000.00 170,825.00 170,998.02 77,084.60
2020 310,000.00 197,300.00 440,000.00 160,512.00 235,000.00 82,113.00 285,000.00 162,575.00 176,062.80 72,019.82
2021 320,000.00 186,450.00 455,000.00 145,024.00 245,000.00 74,992.50 290,000.00 156,875.00 181,277.59 66,805.03
2022 335,000.00 170,450.00 470,000.00 129,008.00 250,000.00 67,569.00 295,000.00 151,075.00 186,646.83 61,435.79
2023 355,000.00 153,700.00 485,000.00 112,464.00 260,000.00 59,994.00 300,000.00 145,175.00 192,175.11 55,907.51
2024 370,000.00 135,950.00 505,000.00 95,392.00 265,000.00 52,116.00 305,000.00 136,175.00 197,867.12 50,215.50
2025 385,000.00 117,450.00 525,000.00 77,616.00 275,000.00 44,086.50 320,000.00 127,025.00 203,727.73 44,354.89
2026 405,000.00 100,125.00 540,000.00 59,136.00 280,000.00 35,754.00 325,000.00 120,625.00 209,761.93 38,320.69
2027 425,000.00 81,900.00 560,000.00 40,128.00 290,000.00 27,270.00 330,000.00 114,125.00 215,974.84 32,107.78
2028 445,000.00 62,775.00 580,000.00 20,416.00 300,000.00 18,483.00 345,000.00 100,925.00 222,371.78 25,710.84
2029 465,000.00 42,750.00 - - 310,000.00 9,393.00 355,000.00 87,125.00 228,958.19 19,124.43
2030 485,000.00 21,825.00 - - - - 370,000.00 72,925.00 235,739.68 12,342.94
2031 - - - - - - 385,000.00 58,125.00 242,721.93 5,360.69
2032 - - - - - - 395,000.00 48,018.76 - -
2033 - - - - - - 405,000.00 37,650.00 - -
2034 - - - - - - 420,000.00 25,500.00 - -
2035 - - - - - - 430,000.00 12,900.00 - -
Total 4,885,000.00$ 1,694,988.00$ 5,395,000.00$ 1,205,072.00$ 3,160,000.00$ 656,601.00$ 6,095,000.00$ 1,906,418.76$ 2,830,362.50$ 642,794.18$
Funding:
Interest Dates:
Date of Issue:
Interest Rate:
Amount of Issue:
Urban Renewal Fund Tax Increment
Revenues
June 1 and December 1
December 1, 2031
2.90%
$3,000,000
Real Estate Transfer Taxes, General
Revenues of the Town
June 1 and December 1
December 1, 2035
2.00% - 4.00%
$6,300,000
Series 2010
Certificates of Participation
Series 2013
Tax Increment Revenue Bonds
Series 2014B
Certificates of Participation
Series 2016
Certificates of Participation
Series 2017
Tax Increment Revenue Bonds
Urban Renewal Fund Tax Increment
Revenues
Real Estate Transfer Taxes, General
Revenues of the Town
June 1 and December 1
Real Estate Transfer Taxes, Fleet
Maintenance Revenues
June 1 and December 1 June 1 and December 1
$6,680,000 $6,825,000 $3,800,000
November 1, 2010 December 1, 2013 December 1, 2029
3.03%3.52%2.00% - 3.25%
TOWN OF AVON
Self-Supported Bonded Debt
Section V, Page 7
2017 2018
General Bonded Debt Outstanding
General Obligation Bonds -$ -$
Actual Taxable Property Value 1,825,187,770$ 2,104,646,220$
Net Assessed Value 193,982,580$ 204,903,930$
Percentage of General Bonded Debt
Outstanding to Actual Taxable Property
Value 0.00%0.00%
Town of Avon Population 6,500 6,500
Per Capita -$ -$
Legal Debt Limit 48,495,645$ 51,225,983$
Total Debt Applicable to Limit - -
Legal Debt Margin 48,495,645$ 51,225,983$
Total Debt Applicable to the Limit
as a Percentage of Legal Debt Limit 0.00%0.00%
TOWN OF AVON
Legal Debt Margin
Section V, Page 8
Town of Avon
Chart of Accounts
Object Codes
Program/
Fund Function Department Activity
Code Code Code Code
10 General Fund
100 General Government
111 Mayor and Town Council
112 Boards and Commissions
113 Town Attorney
121 Municipal Court
115 Town Clerk
131 Town Manager
133 Community Relations
132 Human Resources Department
132 Human Resources
140 Finance Department
141 Finance
143 Information Systems
149 Nondepartmental
200 Community Development
210 Community Development Department
212 Planning
213 Building Inspection
214 Economic Development
215 Town Produced Events
216 Special Event Funding
217 Community Grants
218 Salute to the USA
300 Public Safety
310 Police Department
311 Police Administration
312 Patrol
313 Investigation
400 Public Works
412 Engineering Department
412 Engineering
418 Buildings & Facilities
413 Public Works Department
413 Roads and Bridges
415 Parks
500 Recreation
510 Recreation Department
514 Recreation Administration
515 Adult Programs
516 Aquatics
518 Fitness
519 Guest Services
521 Youth Programs
523 Community Swim Program
21 Mall Maintenance Fund
400 Public Works
410 Public Works Department
Fund/Function/Department/Program
Section V, Page 9
Town of Avon
Chart of Accounts
Object Codes
Program/
Fund Function Department Activity
Code Code Code Code Fund/Function/Department/Program
417 Town Center West Maintenance
22 Avon Urban Renewal Fund
100 General Government
140 Finance Department
148 Avon Urban Renewal Authority
810 URA Improvement Projects
932 2013 URA Tax Increment Revenue Bonds
933 2017 TIF Bonds
23 Community Enhancement Fund
400 Public Works
410 Public Works Department
416 Community Enhancement Fund
24 Water Fund
400 Public Works
420 Utilities
424 Water Utilities
25 Affordable Housing Fund
100 General Government
190 Housing
193 Affordable Housing Program
31 Bond Redemption Fund
910 Debt Service
911 Bond Redemption
924 2010 COP Refunding (Refunds 1998 COPs)
926 Series 2014B, COPs Street Improvements
927 Series 2016, COPs Public Safety Facility
41 Capital Projects Fund
800 Capital Improvements
800 Capital Improvement Projects
52 Transit Enterprise Fund
400 Public Works
430 Transportation
431 Transit Administration
432 Operations
436 Washbay
61 Fleet Maintenance Enterprise Fund
400 Public Works
430 Transportation
434 Fleet Maintenance Operations
63 Equipment Replacement Internal Service Fund
810 Equipment Replacement
811 Fleet & Heavy Equipment
812 Recreation Center Equipment
813 Computer and Office Equipment
814 Machinery and Equipment
815 Heat Recovery
600 610 610 Other Uses and Contingency
Section V, Page 10
Town of Avon
Chart of Accounts
Object Codes
Sub
Account
Code
Personnel Services
Salaries and Wages
61101 Regular Full-time Salaries
61102 Regular Part-time Salaries
61105 STD Wages
61106 Paid out Leave
61111 FT Bonuses
61121 PTS Wages
61122 Seasonal Bonuses
61151 Overtime Wages
61152 Off-duty Wages
61153 On Call
61154 Standby
61155 Shift Differential Pay
61156 Extra Duty Pay
61159 Other Wages
Other Compensation
61201 Automobile Allowance
61202 Ski Pass
61203 Housing Allowance
61204 Moving Expenses
61205 Uniform and Cleaning Allowance
61206 Tool Allowance
61207 Telephone Allowance
Employee Benefits
61301 FT Pension
61302 PTS Pension
61303 Wellness
61304 Employee Assistance Program
Taxes
61401 FICA/Medicare
Insurance
61501 Group Health and Life Insurance
61502 PTS Group Health Insurance
61505 Long-term Disability Insurance
61506 Short-term Disability Insurance
61507 Dental Insurance
61509 Worker's Compensation
61510 Unemployment Insurance
Commodities
Public Safety Operating Supplies
Police
62101 Police Operating and Field Supplies
62102 Firearms and Weapons Supplies
62103 National Night Out and Other Community Events
62143 Hazmat Equipment & Materials
Account Title/Line Item Description
Section V, Page 11
Town of Avon
Chart of Accounts
Object Codes
Sub
Account
Code Account Title/Line Item Description
Public Works Operating Supplies
62201 Street Repair and Maintenance Materials and Supplies
62202 Sand and Gravel
62203 Street Sign Materials and Supplies
62204 Construction, Maintenance and Permanent Materials
62205 Plumbing Supplies
62206 Landscaping and Plant Materials
62207 Electrical Supplies
62208 Mechanical - HVAC
62209 Mechanical - Other
Recreation and Cultural Supplies and Materials
62301 General Program Supplies
62302 Special Event Materials & Supplies
62303 Concessions
62304 Merchandise for Resale
62305 Chemicals
Motor Pool/Automotive
62401 Gasoline
62402 Diesel
62403 Oil and Lubricants
62404 Auto & Equip Parts - Stock
62405 Auto & Equip Parts - Non Stock
62406 Automotive and Equipment Maintenance Supplies
62407 Tires, Tubes and Patches
Other Operating Supplies
62801 Employee Recognition Expenditures
62802 Food and Beverages
62803 Janitorial, Custodial and Cleaning Supplies
62804 Training Supplies
62805 Clothing and Uniforms
62806 Safety Materials and Supplies
62807 Consumable Tools/Small Equipment
62808 Promotional, Informational and Marketing Materials
62809 Medical Supplies and 1st Aid
62810 Lab Supplies
62811 Communications Supplies
62899 Other Miscellaneous Operating Supplies
Office Supplies and Materials
62901 Duplicating Supplies
62902 Audio/Visual Supplies
62903 Data Processing Supplies
62904 Software
62905 Books and Periodicals
62999 Office Supplies and Materials
Section V, Page 12
Town of Avon
Chart of Accounts
Object Codes
Sub
Account
Code Account Title/Line Item Description
Purchased and Contracted Services
Professional Services
63101 Legal Services
63102 Audit and Accounting Services
63103 Training Facilitators
63104 Engineering Services
63199 Other Professional Services
Official/Administrative Services
63201 Election Judges and Support Services
63202 Juror and Witness Fees
63203 Printing and Reproduction Services
63204 Temporary Employment Services
63205 Background Checks
Technical Services
63301 Medical Services and Examinations
63302 Laboratory Services
63303 Photography Services
63304 Computer Services and Support
63305 Audio/Visual Services
63306 Security Services
Construction and Pre-Construction Services
63401 Feasibility/Conceptual Design
63402 Preliminary Design
63403 Final Design/Contract Documents
63404 Construction Administration
63405 Construction
63406 Utility Construction Costs
Repairs and Maintenance
63501 R&M - Buildings and Facilities
63502 R&M - Streets
63503 R&M - Parks and Athletic Facilities
63504 R&M - Office Equipment and Computers
63505 R&M - Vehicles
63506 R&M - Radios and Communications Equipment
63507 R&M - Machinery and Equipment
63549 R&M - Other Specialized Equipment
63551 Laundry and Cleaning Services
63552 Janitorial and Custodial Services
63599 Other Maintenance Services
Section V, Page 13
Town of Avon
Chart of Accounts
Object Codes
Sub
Account
Code Account Title/Line Item Description
Rentals and Leases
63601 Rentals - Building and Office Space
63602 Rentals - Telephone Equipment
63603 Rentals - Office Equipment
63604 Rentals - Radios and Communications Equipment
63605 Rentals - Construction Equipment
63606 Rentals - Crowd & Traffic Control Equipment
63607 Rentals - Portable Facilities
63608 Rentals - Machinery and Equipment
63609 Rentals - Vehicles
63699 Other Miscellaneous Rentals
Other Purchased and Contracted Services
63998 Admission Fees Expenses
63999 Other Purchased and Contracted Services
Other Operating Costs
Employee Development and Training
64101 Professional Development
64102 Dues, Licenses and Memberships
64103 Mileage Reimbursement and Travel Expense
64104 Meeting Expenses
64105 Training
Utilities
64201 Telephone & Long-distance
64202 Gas
64203 Electric
64204 Water and Sanitation
64205 Trash Collection and Recycling
64206 Cellular and Paging
64207 Cable Television
Administrative Fees and Charges
64301 Postage and Delivery
64302 Recording Fees
64303 Treasurer Fees
64304 Bond Paying Agent Fees
64305 Election and Registration Costs
64306 Permit and Licensing Fees
64307 Bank Service Charges and Credit Card Fees
64308 Sales Tax
64309 VAA RSF Collection Fees
64399 Other Administrative Fees
Interfund Service Charges
64401 Fleet Maintenance Charges
64402 Equipment Replacement Charges
64403 Washbay Charges
64404 Charter Charges
Down Payment Assistance
64501 Down Payment Assistance
Section V, Page 14
Town of Avon
Chart of Accounts
Object Codes
Sub
Account
Code Account Title/Line Item Description
Other Miscellaneous Operating Costs
64901 Advertising and Legal Notices
64902 Financial Support, Donations, and Contributions
64903 Economic Development Costs
64904 Operating Fees, Assessments, and Charges
64905 Insurance Premiums
64906 Insurance Deductibles
64907 Paid Claims
64996 Bad Debt Expense
64997 Amortization Expense
64998 Depreciation Expense
64999 Other Miscellaneous Operating Costs
Debt Service
Bonded Indebtedness
65101 Principal
65102 Interest
65103 Fiscal Agent Fees
65104 Bond Issuance Costs
65105 Payment to Refund Bond Escrow Agent
65106 Letter of Credit Fees
65107 Remarketing Fees
Capital Leases
65201 Capital Lease Payments
65202 Interest
Capital Outlay
Land
66101 Land Acquisition
66102 Land Improvements
Buildings and Facilities
66201 Building Acquisition
66202 Building Improvements
Improvements Other Than Buildings
66301 Improvements Other Than Buildings
Machinery and Equipment
66401 Office Equipment
66402 Computers and Peripherals
66403 Audio/Visual Equipment
66404 Furniture and Fixtures
66405 Radios and Communications Equipment
66406 Public Safety Equipment
66407 Athletic and Recreational Equipment
66499 Other Machinery and Equipment
Vehicles and Rolling Stock
66501 Automobiles and Light Duty Trucks
66502 Heavy Trucks and Moving Equipment
66503 Buses and People Moving Vehicles
66599 Other Transportation Equipment
Section V, Page 15
Town of Avon
Chart of Accounts
Object Codes
Sub
Account
Code Account Title/Line Item Description
Water Systems
66601 Mountain Star Tap Fee Reimbursement
66602 Brookside Tap Fee Reimbursement
66603 Village at Avon Tap Fee Reimbursement
66701 Water Rights and Augmentation
66702 Water Lines
66703 Irrigation Ditches
66704 Heat Distribution Systems
66705 Streets & Roads
66706 Bike Paths
Infrastructure
66801 Storm Drainage
66802 Streets & Roads
66803 Bridges
66804 Bike Paths
66805 Public Parking
66806 Parks
66807 Landscaping
66901 Construction in Progress
Developer Rebates
67101 Developer Rebates
67201 Developer Capital Contributions
67301 RETT Rebates
Contingency
68101 Contingency
Other Uses
69101 Operating Transfers-Out
69102 Contributions Out
69105 Bond Escrow Agent Expense
Section V, Page 16
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code
51000 Taxes
Property Taxes
51101 Property Tax - Current
51102 Property Tax - Delinquent
51103 Current and Delinquent Interest
51104 Property Tax - Abatement
51201 Specific Ownership Taxes
Sales Taxes
51301 General Sales Tax
51302 Utility Tax
51303 Accommodations Tax
51304 Penalties and Interest
51305 Sales Tax Audit Assessments
51306 Payments in Lieu of Sales Tax
51307 VAA Retail Add-on Sales Fee
Other Taxes
51401 Real Estate Transfer Tax
51402 Franchise Fees
52000 Licenses and Permits
Business Licenses
52101 Liquor Licenses
52102 Business Licenses
52103 Contractor's Licenses
Permits
52201 Building Permits
52202 Electrical Permits
52203 Plumbing Permits
52204 Mechanical Permits
52205 Road Cut Permits
52206 Other Permits
52207 Mobile Vendor Cart Permits
52208 Exterior Energy Offset Fund
52209 School Site In-lieu-of Payment
53000 Intergovernmental
Federal Grants
53101 COPS Grant
53102 OEC Grant
53103 Federal Drug Forfeiture
53104 FTA Bus Grant #0037
53105 School Resource Officer Grant
53106 Click It or Ticket Grant
53107 Bullet Proof Vest Grant
53150 FTA SGR Grant - Transit Facility Grant #0090
53151 FTA Facility Design Grant #0084
53152 FTA/CDOT ARRA Grant
53153 FHWA/CDOT US Hwy 6 Avon Rd to Post Blvd Trail
53199 Other Federal Grants
Account Title/Line Item Description
Section V, Page 17
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
State Grants
53201 CDOT
53202 GOCO Grant (Eagle River Bridge)
53204 LEAF Grant
53205 CDOT Faster Grant
53206 High Visability Enforcement Grant
53299 Other State Grants
State/County Shared Revenues
53301 Conservation Trust
53302 Motor Vehicle Registration Fees
53303 Highway Users Tax
53304 Cigarette Tax
53305 Eagle County Sales Tax
53306 Eagle County Road and Bridge
53307 DWI/DUI
53308 State Severance Tax
Local Government/Other Agency
53401 Local Intergovernmental Participation
53402 Eagle County Grants
53403 Asphalt Overlay Contributions - TCMD
53404 Short Term Loan Repayment - ERFPD
53900 Other Grants
54000 Charges for Services
General Government
54101 Sales of Maps and Publications
54102 Photocopying Charges
54103 License Hearing Fees
54104 Other Fees and Charges
54105 CC & Paper Filing Fees
Community Development
54201 Plan Check Fees
54202 Subdivision Review Fees
54203 Design Review Fees
54204 Animal Control Fees
54205 Abatement Services
54206 Impact Fee Administrative Charge
Public Safety
54301 Police Reports
54302 Off-duty Police Employment
54303 Fingerprinting Fees
54304 V.I.N. Inspection Fees
54305 False Alarm Fees
54306 National Night Out
54307 Kids, Cops, Hoops
54399 Miscellaneous Police Dept Fees (DUI Reimbursements, etc.)
Section V, Page 18
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Public Works and Utilities
54401 Water Usage Charges
54402 Tap Fees - General
54403 Tap Fees - Brookside
54404 Tap Fees - Mountain Star
54405 Tap Fees - Village at Avon
54451 Mall Maintenance Charges
54452 Sherwood Maintenance Charges
54453 Village at Avon Municipal Service Charges
54454 Sale of Signs
Transportation
54501 Beaver Creek
54502 Charter
54503 Regional Transit Authority
54504 Other Bus Revenues
54505 Vail Resorts
54506 Village at Avon
54507 Wash Bay Services - External
Employee Housing
54551 Rental Revenues - Employees
54552 Rental Subsidies
54553 Employee Housing Maintenance
54554 Employee Housing Damages
54555 Rental Revenue - Non-employee
54556 Rental Late Fees & Other Charges
Culture and Recreation
Avon Recreation Center
54601 ARC Admissions
54602 ARC Program Fees
54603 ARC Facility Rentals
54604 Sales of Merchandise
54605 Babysitting
54606 Other Services
54607 Fitness Program Revenue
54608 Locker Rental
54609 Gift Certificates
54610 Swim Team Revenue
General Recreation
54651 Adult Program Fees
54652 Cabin Equipment Rentals
54653 Rentals - Athletic Fields and Facilities
54654 Cabin Concessions
54655 Youth Program Revenue
Section V, Page 19
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Special Events
54670 Ticket Sales
54671 Revenues from Vendor Sales
54676 Sponsorships
54677 Advertising Sales
54678 Event Fees
54679 Special Event Admission Fees
Internal Service Charges - 3rd Party
54801 Beaver Creek Fleet Maintenance Charge
54802 Eagle County Fleet Maintenance Charge
54803 Vail Resorts Fleet Maintenance Charge
54804 Eagle River Fire Protection District
54805 Eagle County Ambulance District Fleet Maintenance Charge
54806 External Fleet Maintenance Charges
Internal Service Charges - Departmental
54901 Fleet Maintenance O&M Services
54902 Wash Bay Services
54903 Sales of Fuel
54904 Equipment Rentals
55000 Fines and Forfeitures
55101 Court Fines - Traffic
55102 Court Fines - Criminal
55103 Court Fines - Parking
55104 Court Fines - General
55105 Court Costs
55106 Jury Fees
55107 Bond Forfeiture
55108 Traumatic Brain Injury Surcharge (Food Fines)
55109 Miscellaneous Court Revenues
55110 Police Training Surcharge
55120 Police Forfeiture Revenue
56000 Special Assessments
56101 Special Assessments - Principal
56201 Special Assessments - Interest
57000 Investment Earnings
57101 Interest Earnings
57102 Net Increase (Decrease) in Fair Value
58000 Other Revenues
Miscellaneous Fees
58101 Recreational Amenity Fees
58102 Utility Capital Facility Fees
58103 Recreational Impact Fees
58104 Fireplace Fees
58105 Mall Maintenance Fees
58106 Community Enhancement Fee
58107 Penalties
58108 Finance Charges
58109 Bond Issuance Fee
Section V, Page 20
Town of Avon
Chart of Accounts
Revenue Codes
Major Sub
Account Account
Code Code Account Title/Line Item Description
Other Nonclassified Revenues
58201 Lease of Town-Owned Property
58202 Cash Over/Short
58203 Vending Machine Revenues
58204 Returned Check Fees
58205 Insurance Claim Reimbursement
58206 Telephone Receipts
58207 Miscellaneous Refunds
58208 Contributions and Donations
58209 Contributed Infrastructure and Improvements
58210 Avon Metro District Indirect Cost Reimbursement
58211 Development Reimbursements
58212 Staff Labor Charges
58213 Project Cost Reimbursement
58214 Asphalt Overlay Contributions - Developer
58995 Bus Advertising Revenue
58996 Miscellaneous Reimbursement
58997 Gain/Loss on Disposal of Fixed Assets
58998 Petty Cash Check Reimbursement
58999 Miscellaneous Nonclassified Revenues
59000 Other Sources
59101 Sales of Fixed Assets
59201 Operating Transfers In
General Long-term Debt Proceeds
59301 General Obligation Bond Proceeds
59302 Revenue Bond Proceeds
59303 Capital Lease Proceeds
59304 Certificates of Participation Proceeds
59305 Refunding Bond Proceeds
59306 Loan Proceeds
Capital Contributions
59401 Contributions In
Clearing Accounts
59998 AR Fuel Clearing Account
59999 AR Clearing Account
Section V, Page 21
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub-Project
Type Category Category Code
CIP Capital Improvement Projects
10000 Facilities
11000 General Government Facilities
11012 Town Hall Tenant Finish
11013 Mountain Vista Office Building Purchase
11014 Town Hall Tenant Finish Design
11015 Town Hall Floor Expansion Feasibility Study
11016 Town Hall Sustainability/LEED Designation
11017 Fiber PSF to NTH
11018 NTH Solar Panels
12000 Public Safety Facilities
13000 Public Works Facilities
14000 Transportation and Fleet Facilities
14010 Fleet Maintenance EPDM Roof Replacement
14011 Transit Bus Shelters
14012 Transit Bus Stop - Traer Creek Plaza
14013 Transit Bus Stop - Eaglebend/US Hwy 6
14014 Fleet Maintenance Building Improvements
14015 ARTF Doors
14016 ARTF Solar Panels
15000 Cultural and Recreational Facilities
15016 Recreation Center - Slide Refurbishment
15017 Recreation Center - Fitness Floor
15018 Nottingham Park Pavilion - Retractable Door
19000 Other Facilities
19002 Avon Elementary Parking Lot Repairs
20000 Land and Land Improvements
21000 Parks
21016 Nottingham Park Zone C Improvements - Playground
21017 Nottingham Park Restroom Remodel
21018 Nottingham Park Athletic Field Drainage Improvements
21019 UNUSED
21020 Pumphouse Pump Replacement
21021 Fishing Pier Repairs - 2015
21022 Eagle River Whitewater Park Repairs
21023 Eaglebend Affordable Housing Landscaping Project
21024 Nottingham Park Light Upgrade
21025 Nottingham Park Northside Port-a-Potty Sheds
21026 Nottingham Rd Debris Flow Study and Improvements
21027 O'Neil Spur Park Improvements Design
21050 2010 Whitewater Park Repairs
Project Title/Line Item Description
Section V, Page 22
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
30000 Roads and Streets
31000 Streetscape
31022 Avon Rd/I-70 Overpass Pedestrian Improvements
31023 Metcalf Road - Retaining Wall Stabilization
31024 Roundabout #4 TCW Art Element
31025 2015 Avon Rd Landscaping
31026 Mall Improvements - Phase 2
31027 Post Blvd Light Pole Replacement
31028 Post Blvd. Irrigation Wet Well
31029 Wayfinding Signage
31030 Mall Activation Elements
31031 Avon Rd/I-70 Overpass Aesthetics Improvements
32000 Street Improvements
32018 Post Blvd. Settlement Repair
32019 Wildwood Rd Repair
32020 2016 Safety Improvements - WBCB
32021 WBCB Railroad Crossing Improvements
32022 Eaglebend Dr and Nottingham Rd Repaving
32023 Nottingham Rd Pedestrian Crossings
32024 2017 Safety Improvements - WBCB
32025 E. Benchmark Rd/Beaver Creek Place
32026 Retaining Wall Repairs - Nottingham & Swift Gulch Road
33000 Annual Street Maintenance
33018 2018 Paving/Road Improvements
33101 2017 Microsurface/Slurry Seal
33218 2018 Guardrail Repair
34000 Multi-Modal/Alternative Mobility
34014 Metcalf Road Bike Lane Phase 1 & 2
34015 Eagle Valley Trails Phase 3 (Non CDOT Expenditures)
34016 US Hwy 6 Trail Project Undergrounding
34017 Eagle Valley Trails Phase 1: GOCO Grant - Eagle River Pedestrian
34018 Beaver Creek Overlook Trail Improvements
34019 West Avon Preserve Trail Improvements
34020 West Avon Access Improvements
34021 Eagle Valley Trails Phase 3 (CDOT funded )
34022 UNUSED
34023 Eagle Valley Trails Phase 2 (ECO Funded)
34024 Beaver Creek Blvd Bike Lanes
34025 West Beaver Creek Pedestrian Crossing
34026 Trails Master Plan
34027 Soft and Hard Surface Trail Improvements
34030 2017 Trail Improvements
34032 West BC Blvd Slurry Seal - Lake St to US 6 (URA)
34033 East and West B/C Blvd. Street Rebuild
34034 Eaglebend Dr. & Nottingham Rd Resurfacing
34035 Metcalf Rd. FS-779 Trailhead Deisgn and Improvements
Section V, Page 23
Town of Avon
Chart of Accounts
Project Codes
Project Project Project
Code Code Code Sub-Project
Type Category Category Code Project Title/Line Item Description
35000 Roundabouts
36000 Public Art
40000 Utilities
50000 Recreation
51000 Fields and Courts
60000 Stormwater and Drainage
61000 Stormwater and Drainage
65000 Development Services
70000 Strategic Planning
71000 Development Analysis and Review
79000 Planning and Consulting
79113 Tract G Core/Parking Plan
80000 Communications and Technology
81008 Digital Ticketing
81009 CityVision Budgeting and BPM Software
81010 Timekeeping Software and Peripheral Devices
81011 Broadband/Wifi
90000 Other
91000 Other
91011 RETT Rebate
92000 Developer Rebates
93000 Historic Preservation
93012 2016 Historical Preservation
Section V, Page 24
TOWN OF AVON
RESOLUTION NO. 17-26
SERIES OF 2017
A RESOLUTION TO ADOPT THE 2018 TOWN OF AVON BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR
EACH FUND AND ADOPTING A BUDGET FOR THE TOWN OF AVON, COLORADO,
FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2018
AND ENDING ON THE LAST DAY OF DECEMBER, 2018
WHEREAS, the Town Council of the Town of Avon has appointed the Town Manager
to prepare and submit a proposed budget to said governing body for its consideration; and
WHEREAS, upon due and proper notice, published and posted in accordance with the
law, said proposed budget was open for inspection by the public at a designated place. A public
hearing was held on November 14, 2017, and interested taxpayers were given the opportunity to
file or register any comment to said proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like increases
were added to the revenues so that the budget remains in balance, as required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That estimated revenues and expenditures for each fund are as follows for
QUM
Ending Fund Balance 5.916. 398
Community Enhancement Fund
Beginning Fund Balance $ 205
Revenues and Other Sources 80,000
Expenditures and Other Uses 0
Ending Fund Balance $ 80,205
Resolution No. 17-26
November 14, 2017
Page 1 of 3
2018
Proposed
Budget
General Fund
Beginning Fund Balance 5,904,568
Revenues and Other Sources 16,580,030
Expenditures and Other Uses 16,568,200
Ending Fund Balance 5.916. 398
Community Enhancement Fund
Beginning Fund Balance $ 205
Revenues and Other Sources 80,000
Expenditures and Other Uses 0
Ending Fund Balance $ 80,205
Resolution No. 17-26
November 14, 2017
Page 1 of 3
Section V, Page 25
Water Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
Affordable Housine Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
Exterior Energy Offset Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
Debt Service Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
Transit Enterprise Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
Fleet Maintenance Enterprise Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
Resolution No. 17-26
November 14, 2017
Page 2 of 3
2018
Proposed
Budget
111,946
170,000
269,149
12,797
563,329
32,541
25,000
570,870
32,768
5,000
37.768
536,567
1,016,854
1,016,854
536,567
625,541
1,626,900
1,687,784
564,657
239,818
1,694,426
1,693,973
240,271
Section V, Page 26
Equipment Replacement Internal Service Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
3,231,619
662,478
584,517
3,309,580
Section 2. That the budget, as submitted, amended, and hereinabove summarized by
fund, hereby is approved and adopted as the budget of the Town of Avon for the year stated
above.
Section 3. That the budget hereby approved and adopted shall be signed by the Mayor
and made part of the public record of the Town.
ADOPTED this 141h day of November, 2017.
ATTEST:
Debbie Hoppe
Town Clerk
Resolution No. 17-26
November 14, 2017
Page 3 of 3
OF4
S E -A
T OF AjION, COLORADO
Jenn Fancher, Mayor
Section V, Page 27
TOWN OF AVON
RESOLUTION NO. 17-27
SERIES OF 2017
A RESOLUTION TO ACCEPT THE PROPOSED TOWN OF AVON LONG
RANGE CAPITAL PROGRAM AND SIMULTANEOUSLY ADOPT THE YEAR 2017
CAPITAL PROJECTS FUND BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE
CAPITAL PROJECTS FUND AND ADOPTING A BUDGET FOR THE CALENDAR
YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2018 AND ENDING ON THE
LAST DAY OF DECEMBER, 2018
WHEREAS, the Town Council of the Town of Avon has appointed the Town Manager
to prepare and submit a long-range capital program to said governing body for its consideration;
and
WHEREAS, the Town Council of the Town of Avon has also appointed the Town
Manager to prepare and submit a proposed Capital Projects Fund budget to said governing body
for its consideration; and
WHEREAS, upon due and proper notice, published and posted in accordance with the
law, said proposed budget was open for inspection by the public at a designated place. A public
hearing was held on November 14, 2017, and interested taxpayers were given the opportunity to
file or register any comment to said proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like increases
were added to the revenues so that the Capital Projects Fund budget remains in balance, as
required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That the long-range capital program as submitted to the Town Council is
hereby accepted as an official Town document and planning tool, and that the information
contained therein may be revised or extended each year with regard to capital improvements.
Section 2. That estimated revenues and expenditures for the Capital Projects Fund are as
follows for 2018:
Resolution No. 17-27
November 14, 2017
Page 1 of 2
Section V, Page 28
Ending Fund Balance $ 4.880.271
Section 3. That the budget, as submitted, and hereinabove summarized, hereby is
approved and adopted as the Capital Projects Fund budget of the Town of Avon for the year
stated above.
Section 4. That the Capital Projects Fund budget hereby approved and adopted shall be
signed by the Mayor and made part of the public record of the Town.
ADOPTED this 141h day of November, 2017.
ATTEST:
Debbie Hoppe,
Resolution No. 17-27
November 14, 2017
Page 2 of 2
w`10F
sE . :
Clerk
L01 ID
t..
TOWN OF AVON, COLORADO
enn a Fancher, Mayor
2018
Proposed
Budget
Capital Proiects Fund
Beginning Fund Balance 4,880,271
Revenues and Other Sources 4,497,500
Expenditures and Other Uses 4,035,741
Ending Fund Balance $ 4.880.271
Section 3. That the budget, as submitted, and hereinabove summarized, hereby is
approved and adopted as the Capital Projects Fund budget of the Town of Avon for the year
stated above.
Section 4. That the Capital Projects Fund budget hereby approved and adopted shall be
signed by the Mayor and made part of the public record of the Town.
ADOPTED this 141h day of November, 2017.
ATTEST:
Debbie Hoppe,
Resolution No. 17-27
November 14, 2017
Page 2 of 2
w`10F
sE . :
Clerk
L01 ID
t..
TOWN OF AVON, COLORADO
enn a Fancher, Mayor
Section V, Page 29
Section V, Page 30
Section V, Page 31
TOWN OF AVON
RESOLUTION NO. 17-31
SERIES OF 2017
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR
2017, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF
AVON, COLORADO, FOR THE 2018 BUDGET YEAR
WHEREAS, the Town Council of the Town of Avon has adopted the annual budget in
accordance with the Local Government Budget Law and Town Charter on November 14, 2017;
and
WHEREAS, the amount of money necessary to balance the budget for general operating
purposes from property tax revenue is $1,835,120; and
WHEREAS, the 2017 net total assessed valuation for the Town of Avon, as certified by
the County Assessor is $204,903,930.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That for the purpose of meeting all general operating expenses of the Town of
Avon during the 2018 budget year there is levied a tax of 8.956 mills upon each dollar of the net
total assessed valuation of all taxable property within the Town of Avon for the year 2017.
Section 2. That the Mayor is hereby authorized and directed to certify to the County
Commissioners of Eagle County, Colorado, the mill levies for the Town of Avon as hereinabove
determined and set.
ADOPTED this 12"' day of December, 2017.
TOWN OF AVON, COLORADO
Jennie Fancher
pWN ori., Mayor
ATTEST:
Debbie Hoppe
J
Town Clerk
Section V, Page 32
Section V, Page 33
TOWN OF AVON
RESOLUTION 17-32
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
TOWN OF AVON GENERAL IMPROVEMENT DISTRICT NO. 1 FOR THE
YEAR 2017, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
TOWN OF AVON, COLORADO, FOR THE 2018 BUDGET YEAR
WHEREAS, on August 28, 2007, the Town Council of the Town of Avon passed
on second reading Ordinance No. 07-07 declaring the Town of Avon General
Improvement District No. 1 (District) organized and submitted to the electors of the
District the question of imposing an ad valorem tax to pay the annual expenses of the
District; and
WHEREAS, on November 6, 2007, an election was held under the requirements
and procedures of the Uniform Election Code, the Mail Ballot Election Act, and TABOR,
and a majority of the votes cast on the question were in favor of incurring such levy as
provided in such question; and
WHEREAS, the Town Council is authorized to act as the ex -officio Board of
Directors of the District and is authorized to proceed with the necessary action to levy the
ad valorem taxes so authorized; and
WHEREAS, the authority to levy ad valorem taxes as conferred by the results of
the election, is deemed and considered a continuing authority to levy the ad valorem taxes
so authorized; and
WHEREAS, the Town Council of the Town of Avon has adopted the annual
budget in accordance with the Local Government Budget Law and Town Charter on
November 14,2017; and
WHEREAS, the estimated cost of providing transportation and recreation
services to and within the District is $41,532; and
WHEREAS, the 2017 net total assessed valuation for the property included in the
District as certified by the County Assessor is $2,965, 510.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF AVON, COLORADO:
Section 1. That for the purpose of providing transportation and recreation services
to and within the District during the 2018 budget year there is levied a tax of 14.005 mills
Section V, Page 34
upon each dollar of the net total assessed valuation of all taxable property within the
District for the year 2017.
Section 2. That the Mayor is hereby authorized and directed to certify to the
County Commissioners of Eagle County, Colorado, the mill levies for the Town of Avon
Local Improvement District No. 1 as hereinabove determined and set.
ADOPTED this 1211 day of December, 2017.
TOWN OF AVON, COLORADO
Je ie Fancher
11 OF
ATTEST:
lei a ,p F
Debbie Hoppe
Town Clerk -
Section V, Page 35
Section V, Page 36