2014 BudgetTOWN OF AVON, COLORADO
2014 PROPOSED BUDGET
&
FIVE-YEAR CAPITAL IMPROVEMENTS PLAN
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TOWN OF AVON, COLORADO
2014 ANNUAL BUDGET
Prepared by:
Department of Finance
Scott C. Wright, CPA, CPFO, Finance Director
TOWN OF AVON, COLORADO
2014 ANNUAL BUDGET
TOWN COUNCIL
Rich Carroll, Mayor
Todd Goulding, Mayor Pro Tem
Chris Evans
David Dantas
Jake Wolf
Jennie Fancher
Albert Reynolds
Town Staff
Virginia Egger, Town Manager
Patty McKenny, Asst. Town Manager/Director of Admin Services
Matt Pielsticker, Planning Manager
John Curutchet, Acting Recreation Director
Robert Ticer, Police Chief
Justin Hildreth, Town Engineer
Scott Wright, Finance Director
Gary Padilla, Road and Bridge Superintendent
Jane Burden, Transit Superintendent
Dan Higgins, Fleet Manager
Cover Photo: West Avon Preserve
By Matt Pielsticker
Town of Avon
2014 Annual Budget
Table of Contents
Page 1
I. Introductory Section
1-2 Profile of the Town
3 Organization Chart
4-14 2013-2014 Strategic Plan and 2014 Work Plan
15-16 Short-Term Situational Analysis
17-23 Budget Message
II. Budget Structure
1-2 Fund Descriptions and Basis of Budgeting
3-6 Financial and Budgetary Policies
7 Budget Calendar
III. Financial and Fund Summaries
Consolidated Financial Shedules and Graphs
1 Financial Overview - Total All Funds
2-3 Financial Overview - Total By Fund
Revenues
4 Graphs - 2013 & 2014 Total Operating Revenues by Source
5 Graph and Table - Taxes by Type
6 Graphs - Property Tax
Expenditures
7 Graphs - 2013 & 2014 Total Expenditures by Function
8 Graph and Table - Expenditures by Fund Type
9 Graph and Table - Operating Expenditures by Category
10 Graph and Table - Personnel Expenditures
Fund Balances
General Fund
11 Fund Summary
12 Graphs - Operating Revenues and Operating Expenditures
13 Graph and Table - Tax Revenue
14 Graph and Table - Expenditures by Object Class and Function
15-17 Revenue Detail
18-19 Department Expenditure Summaries
20-21 Departmental Operating Costs
22-27 Town Center West Maintenance Fund
28-33 Avon Urban Renewal Authority Fund
34-35 Community Enhancement Fund
36-39 Water Fund
40-43 Affordable Housing Fund
44-45 Facilities Reserve Fund
46-47 Debt Service Fund
48-52 Transit Enterprise Fund
53-56 Fleet Maintenance Enterprise Service Fund
57-62 Equipment Replacement Internal Service Fund
Town of Avon
2014 Annual Budget
Table of Contents
Page 2
IV. Capital And Debt
1-2 Capital Projects Fund Summary
3-4 Capital Projects Fund 5-Year Plan - Summary
5-7 Capital Projects Fund 5-Year Plan - Inventory Detail
8-19 Capital Project Descriptions
20 Funding Sources
21 Debt Schedules
22 Legal Debt Margin
V. General Fund Departments
A. General Government
1-3 General Government Budget Summary
4 Mayor and Town Council
5 Boards and Commissions
6 Town Attorney
7-8 Town Clerk
9 Municipal Court
10 Town Manager
11-12 Human Resources
13 Community Relations
14 Nondepartmental
B. Finance Department
1-3 Finance Budget Summary
4-5 Finance
6 Information Systems
C. Community Development
1-3 Community Development Budget Summary
4 Administration
5-6 Planning
7 Building Inspection
8 Economic Initiatives
D. Police Department
1-2 Police Department Budget Summary
3-4 Administration
5-6 Patrol
7 Investigations
E. Road and Bridge
1-2 Road and Bridge Budget Summary
3 Administration
4-5 Road and Bridge
6-7 Facility Maintenance
8-9 Parks
Town of Avon
2014 Annual Budget
Table of Contents
Page 3
F. Engineering
1-2 Engineering Budget Summary
3-4 Engineering
G. Parks and Recreation
1-5 Parks and Recreation Department Budget Summary
6-7 Special Events
8-9 Administration
10 Adult Programs
11-12 Aquatics
13 Child Care
14 Fitness
15 Guest Services
16-17 Maintenance
18-19 Youth Programs
20 Cabin
21-22 Parks and Grounds
23-24 Buildings and Facilities
VI. Enterprise Fund Departments
H. Transportation
1-3 Transportation Department Budget Summary
4 Transit Enterprise Fund Summary
5 Administration
6-7 Operations
8 Wash Bay
I. Fleet Maintenance
1-2 Fleet Maintenance Department Budget Summary
3 Fleet Maintenance Enterprise Fund Summary
4-6 Fleet Maintenace
7 Wash Bay
VII. Supplemental
1-2 Personnel Schedule - Full-time Employees
3-4 Position Classifications and Salary Ranges - Full-time Employees
5 Part-time, Temporary and Seasonal Employee Pay Schedule
6-8 Resolution No. 13-34, Adoption of 2014 Operating Budgets
9-10 Resolution No. 13-35, Adoption of 2014 Capital Improvement Program Budget
11-12 Resolution No. 13-05, Adoption of 2014 Urban Renewal Authority Budgets
13-15 Resolution No. 13-36, Property Tax Levy
16-18 Resolution No. 13-37, Property Tax Levy - General Improvement District
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Section I, Page 1
PROFILE OF THE TOWN OF AVON, COLORADO
The Town of Avon was incorporated in 1978 and is located in Eagle County, eight miles west
of the Town of Vail and seventeen miles east of the Town of Eagle. The Town sits north of
U.S. Highway 6, directly adjacent to the Beaver Creek Resort and is bisected by Interstate
Highway 70 from east to west. The primary transportation route to and from Avon is I-70.
Aviation services and transportation are available at the Eagle County Airport, 24 miles west
of the Town. The Town provides bus transportation services within the Town and offers a
high-speed gondola that provides direct access to Beaver Creek Resort. Avon is also served
by the Eagle County Regional Transit Authority which provides bus service throughout Eagle
County. Eagle County encompasses approximately 1,694 square miles and spans from the
summit of Vail Pass to Glenwood Canyon. Approximately 80% of Eagle County’s land is
public – comprised of National Forests, wilderness areas, Bureau of Land Management
properties, and state and local public lands.
The Town of Avon currently encompasses approximately 8¼ square miles. The 2010 Census
reported a population of 6,447. This figure represents the permanent resident population.
Total population increases significantly during the winter season.
The Town operates under the council/manager form of government. Policy-making and
legislative authority are vested in the Town Council, which consists of a mayor and a six-
member council. The Town Council is responsible, among other things, for passing
ordinances, adopting the budget, and appointing a Town Manager, Town Attorney, Town
Clerk and Municipal Judge. The Town Manager is responsible for carrying out the policies
and ordinances of the Council, overseeing the day-to-day operations of the Town, and for
appointing the heads of the Town’s departments.
The Council is elected on a non-partisan basis. Council members are elected to four-year
staggered terms with three council members elected in November, 2012, and the remaining
four to be elected in November, 2014. The mayor and mayor pro-tem are elected from
amongst the elected council members by a majority vote. The mayor presides at meetings
of council and shall not vote until all other Council members present who are eligible to vote
have had reasonable opportunity to vote. The affirmative concurring vote of four (4)
Council members are required for the adoption of an ordinance, resolution, order for
appropriation, approval of contract or approval of intergovernmental agreement.
The Town is a home-rule community empowered to levy a property tax on the assessed
value of real property located within the Town. The Town collects a 4% sales tax on all retail
sales, and a 4% accommodations tax on the lease or rental of hotel rooms, condominium
units and other accommodations within the Town. The Town also collects a 2% real estate
transfer tax on all sales of real property located within the Town. The Town has the power
by state statute to extend its corporate limits by annexation, which is done periodically
when deemed appropriate by the Town Council.
Section I, Page 2
The Town provides a full range of municipal services including police protection; the
construction and maintenance of parks, streets and roads, and infrastructure; recreational
amenities and cultural activities and events; community planning and zoning; and general
administrative services.
Annual Budget. The annual budget serves as the foundation for the Town of Avon’s financial
planning and control. No later than October 15th, the Town Manager submits to the Mayor
and Town Council a proposed budget for the calendar year commencing the following
January 1st. The budget is prepared by fund, department, program and project and includes
information on the prior year, current estimates and requested appropriations and
estimated revenues for the upcoming year.
The Town Council holds public hearings and may change appropriations except for
expenditures required by law for debt service or for estimated cash deficits. No change to
the budget may increase the authorized expenditures to any amount greater than the total
amount of funds available. The Town Council must adopt the budget by resolution prior to
December 15th. Once adopted, the Town Council may at any time, by resolution, amend the
budget. In addition, the Town Manager may transfer part or all of any unencumbered
appropriation balance among programs within a department. A department is defined by
the Town as a distinct, principal or specialized division (e.g. the department of public works).
Expenditures may not legally exceed budgeted appropriations at the fund level. Budget to
actual comparison are provided in this report for all funds and are presented at a lower-than-
required level of control to facilitate detailed financial analysis.
Local Economy. Year-round tourism and winter recreation-related businesses account for a
significant portion of the employment and earned income of area residents. Skier and
snowboarder visits at Vail and Beaver Creek Resort account for almost 20% of the total such
visits in Colorado. Vail was ranked in SKI Magazine Reader’s Resort Survey as the #3 ski resort
in North America for the 2012-2013 season, while Beaver Creek Resort was ranked 9th.
In addition to skiing and associated winter-time activities, the area promotes a number of
summer activities. The Town of Avon sponsors numerous special events throughout the
year to area residents and visitors including a 4th of July fireworks display; multiple sporting
events, such as Colorado’s annual Triple Bypass Bike Tour; and family-friendly activities like
the Father’s Day Fishing Derby. Avon’s Whitewater Park, with three distinct water features,
is also open all summer for boaters and spectators to enjoy. Offering several championship
golf courses, Eagle County has earned a rating by Golf Digest Magazine as one of the top 40
golf communities in which to live. Other summer activities include hiking, horseback riding,
bicycling, kayaking and rafting, as well as other recreational sports.
Town of Avon
Organizational Chart
Section I, Page 4
-
Adopted by the Avon Town Council
Resolution 13-27, Series of 2013
September 24, 2013
Section I, Page 5
The Town of Avon, surrounded by natural beauty, is today a strong community that will build on its strengths
to become a nationally and internationally recognized year-round mountain resort community. Committed
to providing a high level of municipal services for our citizens and visitors, and the stewardship of our natural
resources, Avon will expand its cultural, recreational and educational offerings in partnership with our
broader community and regional public and private sector agencies, thereby ensuring sustained economic
vitality and a vibrant community experience.
Recent resort-oriented accommodations projects in Avon are of a higher standard than the Town attracted
at its founding and in its early years. It is this superior level of quality development that Avon believes will be
its comparative advantage in the future, and, therefore, will work to attract and promote these types of
developments by ensuring Town plans and incentives are constructed in a manner which provides the
development community clear and timely information; and by steadfastly maintaining a professional and
solution-oriented municipal business.
The Town will continue to value and support our full-time and part-time resident population by providing an
exceptional level of municipal services and by working to retain existing businesses as the Town seeks to
expand its retail and commercial base, while fostering our sense of community through both our spirit and
the built environment. The importance of vibrancy and activity within the Town will be supported by
attracting an array of new and diverse cultural and recreational events to Avon which are in concert with the
values of our community and serve to nurture a cohesive sense of place and public.
It is the Town of Avon’s elected officials and staff commitment to fiduciary responsibility, effectiveness and
efficiency in providing government services and a practiced belief in open and transparent governance that
will lead the successful implementation of this vision for the growth and development of Avon.
Section I, Page 6
-
Tier 1 Priority: Fiscal Year 2013-2014
1) Develop Business-like Practices and Culture of Town Hall – Ensure that Town government is operated as
a “competitive” business and in a manner which is client-focused and solution-oriented, meeting the
highest standards of fiduciary responsibility, implementing best practices, and using Town resources
effectively and efficiently in every department.
Tier 2 Priorities: Fiscal Year 2013-2014
2) Economic Development – Ensure that the Town of Avon is prepared for new development and re-
development. Evaluate Urban Renewal Authority expansion and other incentives to promote quality
development of a high standard; update the Avon Comprehensive Plan as needed and work closely with
the Planning and Zoning Commission to understand respective roles so that developers have a good
sense of what can and what cannot be negotiated.
3) Village at Avon Partnership – Meet with representatives of the Village at Avon and the Traer Creek
Metropolitan District to develop understandings and trust necessary for the future development of the
Village. This outreach and communication is the responsibility of all elected and appointed officials and
the employees of the Town of Avon.
Tier 2 Priorities: Fiscal Years 2013-2014
4) Special Events – Identify near term opportunities for special events and develop a longer term special
events strategy. In March, hold a work session to establish the duties and membership of a Cultural Arts
and Special Events Commission to lead this effort for the Town. Be spontaneous, when appropriate.
5) 2015 World Alpine Championships – Planning for all three phases of this internationally renowned event
must be initiated: 1) Pre-event promotion and marketing; 2) Stellar events and promotion of Avon as a
place to return to need to be produced during the event; and 3) Post-event requires a follow-up
promotional plan to encourage and/or book guest return visits.
Tier 3 Priorities: Fiscal Years 2013- 2014
6) Water Issues – Identify water issues and develop a timetable and approach for resolution over the next
year or two; manage what can be done against higher priorities.
7) Transit Consolidation – Avon should be a leader in working to provide a consolidated transit operation in
the valley. With negotiations for 3rd parties in the new I-70 RTF needed, service availability in Fleet, plus
planning for the 2015 World Cup, begin to build on these opportunities for a longer term cooperative
partnership.
Section I, Page 7
Develop Business-like Practices and
Culture of Town Hall
Tier 1 Priority: Fiscal Years 2013 & 2014
Leader: Mayor Rich Carroll
Staff: Town Manager Virginia Egger
Ensure that Town government is managed and operated as a “competitive” business and in a manner which
is client-focused and solution-oriented, meeting the highest standards of fiduciary responsibility,
implementing best practices, and using Town resources effectively and efficiently in every department.
1st Quarter January – March 2014
1.1 Revise performance evaluations to reflect cultural goals and attributes of high performing employees.
1.2 Implement 2014 budgeted IT improvements; including MuniRev and electronic employee payroll system
to improve efficiencies
1.3 Finalize work plans for all departments for seasonal and 2014 budget operations
1.4 Hold a Council Retreat to review leadership, collaboration and communication
1.5 Review and provide amendments to the Municipal Code in regards to residency and for Council
qualifications such as marital status
1.6 Prioritize a Wildridge seasonal wild land fire program, including summer “hot shot” staffing, land use
regulations for new development to protect homes from wild land fire and community outreach for
current home to amend residential landscaping.
1.7 Draft and finalize internal Town Hall and external community performance surveys to measure Town
services and community desires (include questions in regards to Comprehensive Plan update
1.8 In June, distribute internal and external community surveys
2nd Quarter April – June 2014
2.1 Continue to review all Town departments to assess the necessity of tasks and functions, effectiveness
and efficiency in meeting department responsibilities, staffing levels, and future needs; evaluate
effectiveness of organizational changes implemented in 2013
2.2 Develop the 2014-15 Strategic Plan, and two year budget to implement the Plan
2.3 Schedule no less than four (4) staff training sessions on “competitive” business practices and fiduciary
responsibility
2.4 By early June, collect and analyze internal and external community surveys
3rd Quarter – July – September 2014
3.1 Hold a Council Retreat to review survey results, Council leadership, collaboration and communication;
update Strategic Plan
3.2 Mid-year 2014 budget review and amendment, if needed
4th Quarter October – December 2014
4.1 Review and update Strategic Plan
4.2 Budget preparation, hearings and adoption
4.3 Prepare 2015 Work Plans
Section I, Page 8
Economic Development
Tier 2 Priority: Fiscal Year 2013 & 2014
Leaders: Economic Development Subcommittee Councilors Todd Goulding and Chris Evans
Staff: Town Manager Virginia Egger, Community Development and Finance Department Staff
Ensure that the Town of Avon is prepared for new development and re-development. Evaluate the retail
sale of marijuana and make a final determination on whether sales should be allowed. Evaluate URA
expansion and other incentives to promote quality development of a high standard; update the
Comprehensive Plan as needed and work closely with the Planning and Zoning Commission to understand
respective roles so that developers have a good sense of public benefit expectations, incentives and
minimum development requirements for critical project elements, such as parking.
1st Quarter January – March 2014
1.1 Director of Economic Initiative joins Town staff.
1.2 Establish a Town of Avon Economic Development Council for the purposes of supporting existing
businesses in Avon and attracting new businesses and to support business vitality; develop an action
plan.
1.3 Outreach to all Avon businesses to thank each for their commitment to Avon and to ask for their ideas
on business support by the Town
1.4 Through the year, update website data base and revenue software/spreadsheet system to assist with
statistical analysis of key metrics identification in collaboration with Avon businesses and regional
economic development committees; understand the demographic characteristics of visitors to the
region.
1.5 Determine whether the Town of Avon should approve the retail sale of marijuana:
1.5.1 Collect information from the scientific community on the health benefits and risks of marijuana
consumption.
1.5.2 Identify possible appropriate locations for retail stores and zoning regulations
1.5.3 Analyze the financial tax estimates from retail sales
1.5.4 Define an education program for youth and adults in regards to legalized marijuana sales
1.6 Review and update the Town’s Private-Public Partnership Policy and investment Policy, as needed.
1.7 Implement the Town “brand”.
1.8 With Beaver Creek and other stakeholders, finalize a town-wide Parking and Transportation Plan,
including bicycle, pedestrianization, vehicle and alternate transit modes. The Plan should be developed in
concert with the Planning and Zoning Commission (PZC) and reviewed by the public prior to Council’s
adoption action. This Plan may extend into the 2nd Quarter
1.9 Review East Avon Town Center Plan with PZC and owner of properties in the Plan to identify pro/con of
the plan and to establish the priorities of both developer and Town in East Avon redevelopment. Begin
Plan amendment, if needed.
1.10 Develop the scope, public process, schedule for commencement and completion of the Comprehensive
Plan Update. including development of questions for the Community Survey, (June/August 2014)
1.11 Process Annexation and Zoning applications, including surveying and public notification requirements,
for the 85.99 acre “Village Parcel” deeded to Town trough the Eagle Valley Land Exchange of 2013.
1.12 Negotiate and finalize multi-year Comcast Franchise Agreement
Section I, Page 9
Economic Development - continued
Tier 2 Priority: Fiscal Year 2013 & 2014
2nd Quarter April – June 2014
2.1 Compile “Avon Business Summary Report”, which provides information about the characteristics of
Avon’s various business sectors, including inventory of retail and commercial spaces occupancy and
vacancy data, and leasing rates, to use as basis for partnering with the business community in attracting
and expanding business in Avon.
2.2 Create marketing package for new business development.
2.3 Research and evaluate opportunities and structure for creating an Avon Creative Arts District.
2.4 If requested by the Town Council, evaluate expansion of URA into other qualified areas of Avon; if URA
expansion is desirable, solicit RFQ and identify budgetary needs
2.5 Identify with the Planning and Zoning Commission 2014 Code amendments, including “clean-up” of
definitions, charts, etc. identified through use of the Code over the past year and sections which should
be updated, and sections which should be updated, such as the sign code. Evaluate whether Wildridge
should be “zoned” rather than continuing to have a PUD Zone for the development.
3rd Quarter & 4th Quarter – July – December 2014
3.1 Comprehensive Plan Update; East Avon Plan Update – continuing public meetings and recommended
changes.
3.2 Complete Code Clean-up
3.3 Evaluate opportunity for a “sister city/ international city” partnership
Section I, Page 10
Village at Avon Partnership
Tier 2 Priority - 2014
Leaders: Traer Creek Liaison Appointees Dave Dantas and Jennie Fancher
Staff: Town Manager Virginia Egger, Public Works, Parks,
Community Development and Engineering Staff
Meet with representatives of the Village at Avon and the Traer Creek Metropolitan District to develop
understandings and the trust necessary for the future development of the Village. This outreach and
communication is the responsibility of all elected and appointed officials and the employees of the Town of
Avon.
Throughout the year, Liaison Appointees and Town Manager will meet with Traer Creek principals to
discuss current issues and opportunities.
Town staff will finalize in the 1st Quarter the collection, consolidation and organization of all Village at
Avon documents, agreements and assignments within Town Hall. This project is considered 90%
complete.
The Community Development Department will be the primary contact and responsible party for
understanding and managing the Village at Avon settlement agreements, including “user”
summaries of all definite dates and responsibilities of the Town of Avon.
Implement the determined actions by the Avon Town Council in the 4th Quarter of 2013.
Section I, Page 11
Special Events
Tier 2 Priority – Fiscal Years 2013-2014
Leaders: Councilors Jake Wolf and Buz Reynolds
Staff: Town Manager Virginia Egger and Parks and Recreation Staff
Identify near term opportunities for special events and develop a longer term special events strategy. In
March, hold a work session to establish the duties and membership of a Cultural Arts and Special Events
Commission to lead this effort for the Town. Be spontaneous, when appropriate.
Beaver Creek Resort, with its recreational and cultural activities, is an important economic driver of the Avon
economy, offering a vast array of amenities which add to the richness of the day-to-day life of Avon
residents, the community and tourists. Avon will work closely to further build the relationship with Beaver
Creek Resort Company and Vail Resorts that supports business brands, the tourist economy and community
offerings, including but not limited meeting the transportation, security and amenity n eeds of a mature
resort and community.
1st Quarter January – March 2014
1.1 Establish a Cultural, Arts and Special Events Commission to promote and assist with the production of
recreational, cultural, educational and social events; refine and develop a Special Events Strategic Plan
with the participation of the business community
1.2 Support the WinterWonderGrass Festival under the terms of the approved agreement; analyze ROI &
ROO (return on objectives) within 60 days of the event
1.3 Finalize design and construction bid documents for the Pedestrian Mall improvements
2nd Quarter April – June 2014
2.1 Implement actions for Summer 2014 Special Events
2.2 For all events; analyze ROI/ROO within 60 days of the event
2.3 Commence construction of Pedestrian Mall; expected completion date is November, 2014
3rd Quarter – July – September 2014
3.1 Implement actions for Fall 2014 new Special Events, analyze ROI within 60 days of the event
3.2 Solicit funding requests for 2015 Special Events: Cultural, Arts and Special Events Commission will
recommend funding levels to Town Council
4th Quarter October – December 2014
4.1 Implement actions for Winter 2015 Special Events, analyze ROI/ROO within 60 days of the event
4.2 Budget for 2015 Special Events
Section I, Page 12
2015 World Alpine Championships – February 3 – 15, 2015
Tier 2 Priority: Fiscal Years 2014-2014
Leader: Mayor Rich Carroll and Mayor Pro Tem
Staff: Town Manager Virginia Egger, Transportation,
Police and Parks and Recreation Staff
Planning for all three phases of this internationally renowned event must be initiated: 1) Pre-event
promotion and marketing; 2) Production of stellar events and promotion of Avon as a place to return to
need to be produced during the event; and 3) Post-event requires a follow-up promotional plan to
encourage and/or book guest return visits.
1st Quarter January – March 2014
1.1 Identify Town staff participation to date and current participation activities
1.2 Advance Après Avon program with Vail Valley Foundation Ceil Folz
1.3 Commence design and bids for 2015 capital projects: Avon Road paving and divider improvements; Rec
Center improvements and monument sign
1.4 Meet with representatives of Avon lodging community to discuss opportunities for 2015
1.5 Finalize comprehensive action plan for special events, marketing, logistics, security, sponsorship,
partnerships
2nd Quarter & 3rd Quarter – April – September 2014
2.1 Commence implementation; including final funding and logistics
2.2 Evaluate value of promotional video and social media in marketing Avon
4th Quarter October – December 2014
4.1 Continue implementation of plan
Section I, Page 13
Water Issues
Tier 3 Priority: Fiscal Years 2014-2014
Leaders: Mayor Rich Carroll and Councilor Todd Goulding
Staff: Town Manager Virginia Egger,
Engineering Staff and Special Water Counsel
Identify and water issues and develop a timetable and approach for resolution over the next two years; manage what
can be done against higher priorities.
1st Quarter January – March 2014
1.1 Review and update the Upper Eagle River Water Authority and Town of Avon 2013 Work Program. Seek to resolve
all issues by November 1, 2014.
1.2 Organize water and wastewater documents and files at Town Hall ; institutionalize knowledge. This project is 95%
complete.
1.3 Continue with the Water Authority, Avon representatives and Mountain Star residents to reach resolution of the
Mountain Star water tank, fire flow, irrigation and system delivery issues.
1.4 Schedule with Council and Water Authority representatives a program to develop and adopt solutions for needed
amendments to the Master Water Agreement; plan to adopt changes no later than November 2014. These changes
include the use of unallocated water held by the Authority and water conservation planning. With the Water
Authority, develop an understanding of how water rights and water use are accounted for and develop a process
for future transactions.
1.5 Resolve Avon Drinking Water Facility fenced area for ownership and/or lease to the Water Authority. Evaluate and
remediate liability concerns, if any, for Avon Drinking Water Facility fenced area with the Water Authority. Deadline
for resolution: September, 2014.
2nd Quarter April – June 2014
2.1 Participate as a member of the Urban Run-off Group and request that Avon is granted an Executive Committee
appointment. Participate with the Group to understand activities and possible 2014 funding request for a Gore
Creek Water Quality Improvement Plan.
3rd Quarter – July – September 2014
3.1 Draft and execute an agreement with the ERWSD for long term cost sharing and O&M responsibilities of the Heat
Recovery System.
3.2 Review the basis for the Avon’s water fees, which are assessed in addition to those tap fees and operational fees
assessed by the Water Authority.
4th Quarter October – December 2014
4.1 Schedule 1) ERWSD presentation of its 20-year wastewater infrastructure master plan, including possible rate
increase needs and Town’s 1041 requirements; and 2) Water Authority and ERWSD presentation on Eagle Mine’s
metal loading issues on the Eagle River.
Section I, Page 14
Transit Consolidation
Tier 3 Priority – Fiscal Years 2014-2014
Leaders: Councilors Buz Reynolds and Jake Wolf
Staff: Town Manager Virginia Egger,
Public Works Director and Transit Division Staff
Avon should be a leader in working to provide a consolidated transit operation in the valley. With
negotiations for 3rd parties in the new I-70 RTF needed, service availability in Fleet, plus planning for the 2015
World Cup, begin to build on these opportunities for a longer term cooperative partnership.
1st Quarter January – March 2014
1.1 Continue to advocate for an AGS station in Avon
1.2 Throughout the year, fully participate in regional transportation and parking forums and in CDOT I-70
corridor planning
2nd Quarter April – June 2014
2.1 Market to other potential clients for bus/vehicle storage and Fleet Services
2.2 Evaluate transit services for FY 2015 and opportunities for regional efficiencies
2.3 As appropriate, participate in Regional Collaboration efforts on transit
3rd Quarter – July – September 2014
3.1 Finalize I-70 RTF lease agreements for 100% year-round occupancy
3.2 Assess demographic characteristics of bus riders and how best to disseminate information about transit
service and about the Town
3.3 Develop consolidation plan as deemed feasible with ECO
4th Quarter October – December 2014
TBD
TOWN OF AVON
2014 SITUATIONAL ANALYSIS
Impacts Affecting the Budget
Section I, Page 15
Items Impact Strategy
Property Taxes
The preliminary certification of values
indicates that the Town's gross
assessed value declined by 9.5% in
2013.
General Fund revenues will decline
by approximately $140,106. Debt
Service property tax rates could
increase slightly.
Make every effort to incorporate the
property tax reduction into reducing
General Fund expenditures.
Sales Tax Revenues
Year-to-date sales tax revenues are
up 15.93% from the same period last
year.
Through July, sales tax revenues are
over budget by a total of $331,731.
Continue to encourage new
businesses, ease the administrative
burden of licensing and sales tax
reporting by offering on-line filing.
Accommodation Tax Revenues
Year-to-date accommodation tax
revenues are up 25.13% from the
same period last year.
Through July, sales tax revenues are
over budget by a total of $80,180.
Continue to encourage new
businesses, ease the administrative
burden of licensing and sales tax
reporting by offering on-line filing.
Real Estate Transfer Tax
Year-to-date revenues are tracking
with the budget. Two large
commercial transactions have
occurred. Prices seem to be
increasing, especially at properties
such as the Riverfront and the
Ascent. Volume still is not as high as
in previous years.
For 2014 there does not appear to be
either a positive or negative impact.
The variance to budget should be
minimal.
Continue to analyze the base level of
RETT based on past history and use
this for funding most ongoing CIP
projects. Identify new development
as way of funding some discretionary
CIP projects.
Personnel
By reviewing positions as they have
become vacated, and through some
reorganization of departments, there
have been significant budgetary
saving identified.
2013 budget savings from either
vacant positions that have not been
refilled or have been replaced in non-
supervisory capacities total
approximately $480,000 and include
the following positions: Community
Development Director, Public Works
Director, GIS Programmer,
Recreation Director, Buildings
Superintendent, and R/B Operator.
Continue to review vacant positions
for potential savings and work
efficiencies prior to re-hire.
Employee Compensation
Town staff is currently working on a
step program for compensation. The
program consists of job
classifications, each broadly defined
in law in terms of work difficulty,
responsibility, and the qualifications
required for performance. A salary
range from 5-7 steps is provided for
each classification. To qualify for
advancement to the next higher step,
an employee must demonstrate work
at hig level of competence
Staff is currently evaluating the 2014
budgetary impacts.
Implementation of a pay-for-
performance step program for 2014
with a long-term commitment toward
the program, including annual market
surveys, employee evaluations and
funding.
The situational analysis is intended to communicate short-term factors that may influence the decisions that will be
made in the final development and approval of the 2014 budget. Below is a matrix of issues identified by staff that
may affect the Town as part of its budget planning process. Early identification allows the Town to be proactive
during budget development.
REVENUES
EXPENDITURES
TOWN OF AVON
2014 SITUATIONAL ANALYSIS
Impacts Affecting the Budget
Section I, Page 16
Special Events
As part of the Town Councils'
strategic plan, the Town is seeking to
identify near term opportunities for
special events and develop a longer
term strategy in this area.
The Town has made a commitment to
Winter Wondergrass in 2014 for
$50,000 in cash support and $25,000
in in-kind services.
Continue to identify opportunities for
special events. Establish a Cultural,
Arts and Special Events Commission
Budget for signature event seed
money
Traer Creek Settlement
The Traer Creek Settlement is on-
going and may continue into 2014.
Add-on Retail Sales Fees of
approximately $750,000 per year
have yet to begin to be collected. In
addtion, attorney fees continue to
accrue at a high rate. Attorney fees
for litigation could be in the range of
$500K to $1 million if settlement is not
reached.
If litigation is pursued, fund attorney
fees from Town's
reserves/unencumbered fund
balance.
Economic Conditions
Economic growth in Colorado for the
next two years is estimated to be
approximately 4% centered around
Denver and the tourism-based
mountain areas.
Every industry except natural
resources and mining, infomration
and financial activities is seeing year-
over-year employment growth.
Sectors with the larges growth are
construction, professional and
business services and leisure and
hospitality.
Economic Development
The construction of the Wyndham
Hotel is underway with completion
schedule for fall, 2015.
Based on staff financial models, the
project will generate approximately
$145,000 in additional annual
property tax incremental revenues for
the URA, an additional $91,721
annually in timeshare amentiy fees,
and over $5 million in real estate
Develop Lettuce Shed Lane
improvements with owner
Osprey Capital, the holding company
of the Hoffman family, has acquired
over 250,000 square feet of leasable
commercial space within the core of
Avon.
According to the Company, over $100
million will be invested in Avon in
these properties. This should have a
poistive impact of attracting new
businesses, increasing property
values, and generally benefitting the
downtown community of Avon.
Staff should continue to work with the
owner to identify opportunities for
redevelopment and to promote
Special Events.
2015 World Alpine Championships
Planning for this event continues into
2014.
Town's current commitment is
$50,000 annually, through 2015.
Possibility of additional events. Cost
is not known at this time.
Budget estimates will be submitted
during the 2014 budget process for
Apres Avon events.
Fund Balances and Contingencies
Staff is proposing a revision of the
fund balance policy and to establish a
contingency in the General Fund for
unanticipated events.
A general contingency of
approximately 2% or $250,000 would
be proposed to be included in the
General Fund. Using the budget
approval process, fund balance
reserves and commitments would be
identified.
Amend the current fund balance
reserve policy to allow for a General
Fund contingency, along with a
revision of the percentage of
unassigned reserves required and a
procedure for set aside of rainy day
funds.
The job growth rate is expected to
continue to rise to about 2.5%. Job
growth will help drive Colorado's
economic recovery, adding single-
family and multi-family demand.
Tourism continues to experience
growth coming off an extended late
season snowfall that helped drive
sales and accommodation tax
revenues in the spring after a slow
early season start.
Continue to analyze the Colorado
economy in order to assist Town
Council and staff with projections.
OTHER
Section I, Page 17
January 1, 2014
Mayor, Town Council and Avon Residents:
We are pleased to present the Town of Avon Annual Budget (budget) for fiscal year 2014. The
budget presents the Town’s stable fiscal position and continues the conservative budgeting
approach that has enabled the Town to provide high-quality services and programs during the
economic downturn of the past five years and the slow economic recovery now being
experienced in Avon and across Colorado and the nation.
The budget reflects a continued commitment to high standards in public service and daily focus
on efficient service delivery, with funding supporting the highest community priorities. It
supports master plans accepted by elected and appointed officials, brings staff salaries up to
market levels, expands funding for investments in economic vitality initiatives to strengthen the
local economy, and supports community-based nonprofits in service to youth and adults.
This document provides a detailed description of the Town’s investments, with available
resources, for Town operations and capital projects. Included in this description is information
on the Town’s organizational structure, historic and projected revenues and expenditures, and
explanations for how funding decisions are guided. The document also includes a detailed five-
year plan for major capital project investments. The budget was adopted by the Town Council
on November 26, 2013, after a series of work sessions and public hearing were held.
Strategy and Priorities
The 2014 budget is guided by the 2013-2014 Town of Avon Strategic Plan, which was updated
and approved by the Town Council on September 24, 2013. In addition, the Town continues to
pursue and implement strategies for revenue stabilization and expenditure control by working
closely with departments on 360 operational reviews and has placed increased emphasis on
prioritized expenditures.
Priority Based Budget
The 2014 budget represents the first year effort in developing a Priority Based Budget (PBB) as
a tool for strategic decision-making in funding programs and services to best ensure effective
use of the Town’s limited resources. This initial step is intended to evolve over the next couple
of budget years to provide more expenditure information so the relative importance of
individual programs and services can be prioritized within and across departments.
Section I, Page 18
The implementation of the PBB required budget narratives which describe discrete and specific
activities and/or operations for each Town Fund. Each operation is then quantified in terms of
estimated personnel and nonpersonnel costs providing a total cost for the operation. It is noted that
2014 estimates are generally best knowledge estimates and not quantified based upon historic data.
Performance Metrics
In addition to the budgets being described and quantified as activities and operations, “performance
metrics” for each of the operations are included. Performance metrics are constructed to encourage
performance improvement, effectiveness, efficiency, and appropriate levels of internal controls. The
results are intended to help all departments incorporate "best practices” into each operation. The
incorporation of performance metrics is, likewise, a first time delineation of how department
effectiveness will be quantified. The metrics, and the use of the results, are expected to evolve as
Avon municipal government becomes more adept in defining, using and amending these
measurements.
Budget Overview
Property Tax and Sales Tax Collection
The Town’s net assessed valuation declined by 7.58%, in 2013, to a total value of $166,734,780.
The Town’s mill rate for general operating purposes will remain at 8.956 mills, while the mill
rate for debt service will increase from 3.027 to 3.302 mills. This increase is required for
property tax collections in the Debt Service Fund to cover 2014 debt service.
Sales tax and accommodations tax revenues for 2014 are both budgeted to grow 4% over the
revised 2013 estimates. These revenue sources were revised up from the original adopted
2013 budget due to a strong year and a continuing growth.
$2,400,000
$2,700,000
$3,000,000
$3,300,000
$3,600,000
$3,900,000
$4,200,000
$4,500,000
$4,800,000
$5,100,000
$5,400,000
2009 2010 2011 2012 2013
YTD January-November Sales Tax Collections
Section I, Page 19
All Funds: The Town’s total 2014 appropriations for all Funds equal $26,641,177. Total
estimated revenues for 2014 are $23,276,307, and estimated total ending Fund Balances are
$11,682,699. Expenditures exceed revenues due to the allocation of Fund Balances in the
Water Fund, Urban Renewal Fund, Community Enhancement Fund, and Capital Projects Fund
for capital improvement projects into the 2014 spending line items.
Taxes make up 64.02% of estimated operating revenues, with charges for services making up
18.80% and intergovernmental revenues 13.35%. Capital improvements and equipment
replacement constitute the highest percentage of expenditures at 24.55%, with parks and
recreation at 16.16%, transportation and fleet maintenance expenditures at 14.25%, public
safety at 11.93%, general government/finance at 12.79% and public works, engineering, and
utilities 9.41%.
General Fund: General Fund revenues are budgeted at $12,642,863 in 2014, with taxes
accounting for the majority of the money ($9,513,185; 76.74%). Sales and accommodation tax
collections represent 78.01% of total taxes, with general property taxes representing 15.53%.
Appropriations for 2014 General Fund operating expenditures total $11,459,429. Expenditures
for parks and recreation make up the largest portion (32.10%), with general government
expenditures at 24.97%, public safety 23.70%, public works 14.87%, and community
development 4.36%.
Fund balances are budgeted to increase by $6,434 to a total estimated ending balance of
$4,152,573 for 2014. The estimated ending fund balance represents 32.86% of 2014 General
Fund appropriations or the equivalent of four (4) months of operations. The Town, as a resort
community, retains this level of fund balance because of its heavy reliance on sales and
property tax revenues, which can fluctuate due to the weather conditions related to winter
snowfall and drought periods, the national economy, and general tourism demand. The Town’s
fund balance provides the resources necessary to be more adaptable to the short-term financial
environment and reduces the need for long term capital financing.
Stabilization Balance & Reserve Policy - The General Fund summary includes a GASB 54 allocation of
reserved and unreserved fund balances establishing a 25% minimum reserve balance for the General
Fund and recognition of a component of unreserved fund balance in the form of a stabilization
designation. In addition, there are two assignments of 2014 Fund Balances: $225,000 for Special
Events; and $200,000 for the 2015 World Alpine Ski Championships.
Capital Projects Fund: Capital improvements spending in the Capital Projects Fund is budgeted
at $6,391,154 in 2014. Major projects include Mall Improvements of $1,600,000; and,
$900,000 and $725,000, respectively, for the US Hwy 6 Trail Projects – Avon Road to Post Blvd
and the Eagle River Bridge at Avon Road. Appropriations have also been made for annual
paving and road improvements, Nottingham Park restroom remodeling, and a water slide
replacement for the Avon Recreation Center.
Section I, Page 20
The Town collects a 2% tax on the sale price of real property within the Town. These monies
are dedicated to capital improvement projects. Real estate transfer tax collections totaled
$1,707,648 in 2012, are estimated at $1,500,000 for 2013, and are budgeted to increase in
2014 to $1,600,000. Demand appears to be growing for residential and retail/commercial real
estate, and local construction contractors indicate a growing demand for work in Eagle County.
Debt Service Fund: Appropriations in the Debt Service Fund equal $1,264,352 for 2014.
Revenues for payment of debt service come from property tax revenues, including tax
increments, sales tax revenues and interest earnings.
Transit Fund: Appropriations for the Transit Fund, an enterprise fund, total $1,697,892 in 2014.
Revenues in support of the expenditures include $907,000 from a 2014 General Fund operating
subsidy; property taxes of $39,999 from General Improvement District No. 1; charges for
services from Beaver Creek of $90,000 for skier and evening restaurant shuttles, $43,632 for
the lease of bus parking spaces to ECO, and $4,000 in advertising revenues. Additional revenue
of $222,252 is projected in 2014 from servicing vehicles in the new large vehicle wash bay in the
Avon Regional Transportation Facility by both third party and Town departments. Additional
support of $59,178 from the Transit fund balance is budgeted in 2014 to balance revenues and
expenditures. The total estimated ending fund balance is $476,885.
Fleet Maintenance Fund: A second enterprise fund, Fleet Maintenance, has budgeted
operating revenues of $1,299,935 from charges for services provided to both third parties and
Town departments. An additional $150,000 in other sources is provided through a General
Fund operating transfer. Expenditures are estimated at $1,544,942, with an appropriation from
the Fleet Maintenance fund balance of $96,207, needed to balance the 2014 budget, as a result
of a conservative third party revenue forecast. The total estimated ending fund balance is
$208,620.
Other Funds: The Town Center West, Urban Renewal, Community Enhancement, Water,
Affordable Housing and Facilities Reserve Funds provide for the accounting of dedicated
revenues to specific types of expenditures. Revenues to these funds generally are aggregated
over a period of years into their respective fund balances, and then spent for prioritized capital
projects through a transfer to the Capital Projects Fund.
2014 Budget Expenditure Highlights
In addition to the long-term emphasis on conservative revenue projections, the 2014 budget
has been developed to address priorities with a major emphasis on the following:
Maintain health insurance contributions and increase employee salaries to market levels.
In 2013, an employee benefits and compensation committee made up of the Town
Manager and 14 other employees representing each department, the demographic mix of
staff and tenure, met to review compensation and benefits provided to Town staff. The
committee reviewed a number of components that made up the 2013 compensation and
Section I, Page 21
benefits programs. Based upon that review and input the following items were included in
the 2014 budget.
o Salary ranges were adjusted based upon a market survey of similar local governments.
The last range adjustment was in 2009. In addition, a salary step program was
implemented in order to attract and retain employees. The estimated cost of the
implementation of the step program and adjustment of ranges in 2014 is $151,551.
o A Wellness Program, which is intended to promote healthier lifestyles and reduce
medical costs, will be implemented over three (3) years, commencing in 2014.
o The Town of Avon employee share of health insurance premiums are maintained at
2013 contribution levels.
Total personnel costs for 2014 will increase approximately 5.7% from 2013, remaining
approximately $1 million below the 2008 level.
Provide investments in the community to support the economy, education and the
environment.
o Community Support and Funding. In August, application materials, including review
criteria, for funding requests from outside agencies were advertised for 30 days. A
staff committee reviewed and rated the applications received and made
recommendations to the Town Council for funding. Support funding for some of the
more significant programs and agencies approved in the 2014 budget are as follows:
o $200,000 towards the Castle Peak Senior Care Community, which is a 64-unit skilled
nursing and assisted living facility to be constructed in Eagle and operated by
Augustana Care. The Eagle County Commissioners, in partnership with
representatives from Augustana, requested the donation to assist with the capital
campaign.
o $17,500 for the Walking Mountains Science Center.
o $90,000 for the Vail Valley Foundation for the 2014 World Cup and the 2015 World
Alpine Ski Championships.
o $30,000 for the Eagle Air Alliance
o Economic Development. The Town’s 2013-14 Strategic Plan elevates economic
development initiatives as a priority in order to be prepared for new development and
re-development. In summer 2013, Town staff ad hoc committee researched other
successful economic development programs. Local businesses and stakeholders were
engaged. Staff’s research found that successful programs were managed by one point
of contact (i.e. Director of Economic Development). In addition, the most successful
programs enjoy guaranteed funding and, in resort-oriented areas, a strong ‘brand’ was
listed as one of the most critical assets. From this work, the Council has supported the
following initiatives:
o Director of Economic Initiatives. The 2014 budget includes funding for the hiring of a
Director of Economic Initiatives, who will work directly to retain and attract Avon
businesses, identify and promote special events, and implement the Town’s brand.
Section I, Page 22
o Branding. Through a RFP process, Origin Design & Communications Ltd, from
Whistler, Canada, was selected as the best firm to assist the Town with developing
its municipal brand and marketing implementation strategies
o Special Events. The Town’s investment in special events is thought to be one of the
most important uses of Town revenues over the next several years in order to
provide interest and vitality for the Avon community and our guests, all with a view
to increasing lodging and retail sales. A significant investment in “seeding” new
events was approved for 2014, which includes a total of $225,000 assigned from
General Fund Balance for potential new events. Proposals for producing new
signature events are under review and will be presented to Town Council in early
2014. In addition, $200,000 is assigned for events related to the 2015 World Alpine
Ski Championships.
Implement Master Plans
o Major Capital Projects. Major capital improvement projects for 2014 include the
following:
o $2.1 million in improvements to Avon Road and the Town Center West mall. The
project goal is to enhance the overall pedestrian experience of the mall by
improving landscape, paving, site furnishings, signage, and lighting and
establishing better spatial relationships with surrounding properties. These
improvements will elevate the setting, image and appeal of Town Center by
establishing a more successful pedestrian connection between east Avon and
the civic area of Town, which includes Nottingham Park, the Recreation Center,
and the Avon Library.
o Eagle Valley Trails - $1.625 million. Two projects, the Eagle River Bridge at Avon
Road and the Avon Road to Stonebridge trail segment will connect the existing
Eagle Valley Trail on the north side of the Eagle River to trail segments being
constructed on the north side of Hwy 6.
o Avon Recreation Center improvements of $160,000 to replace the waterslide,
remodel the showers and replace the concrete pool deck.
o Nottingham Park restroom replacement - $275,000. This project will remodel
the existing restrooms in the park.
2013 Budget Expenditure Highlights
o Avon Regional Transportation Facility. Completed in the fall of 2013, the Avon Regional
Transportation Facility allows the Town of Avon and Eagle County’s ECO Transit to more
efficiently deliver transportation services through increased capacity and mobility. The
joint-use facility accommodates indoor parking for 24 buses with outdoor parking for four
more, a large-vehicle wash and service bay, money room, break room, and radio dispatch
office. Approximately 6,000 square feet of office space will be used transit operations and
public works, and will also be leased to other agencies.
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TOWN OF AVON
DESCRIPTION OF FUNDS AND BASIS OF BUDGETING
Section II, Page 1
Fund Fund Type Purpose Major Revenue Sources
General Fund General
The Town’s primary operating fund.
It is used to account for all activities
of the Town not required to be
accounted for in some other fund.
General property taxes, sales taxes,
utility taxes, lodging taxes, franchise
fees, licenses & permit fees,
intergovernmental revenues,
recreation charges, fines &
forfeitures, investment earnings,
other miscellaneous revenues.
Avon Urban
Renewal Fund
Special
Revenue -
Major
Used to account for the activities of
redevelopment that are undertaken
by the Avon Urban Renewal
Authority, including issuing debt and
constructing public improvements.
Property tax increment revenues,
bond proceeds
Water Fund
Special
Revenue -
Major
Used to account for the cost of
maintaining certain water-related
assets and for the receipt of water
surcharges and tap fees within the
Town limits.Water surcharges, tap fees.
Debt Service
Fund
Debt
Service
Used to account for the
accumulation of resources for the
payment of principal and interest on
the Town's general obligation and
revenue bonds.
Property taxes, transfers-in from
other funds.
Capital Projects
Fund Capital
Used to account for the acquisition
and construction of major capital
facilities and infrastructure.
Real estate transfer taxes, transfers-
in from other funds.
Transit Fund Enterprise
Use to account for activities involved
in operating the Town's transit
system.
General Improvement District No.1
property taxes, contracts with other
local entities and wash bay charges.
Fleet
Maintenance
Fund Enterprise
Used to account for activities
involved in performing maintenance
of Town fleet and certain other
equipment and for certain 3rd party
entities.
Charges for services from Town
departments and 3rd party entities,
and sales of fuel.
Equipment
Replacement
Fund
Internal
Service
Used to account for the rental of
vehicles and equipment to Town
departments for the accumulation of
funds for future replacement.
Rental charges to other funds and
departments for use of equipment,
sales of capital assets, and capital
lease proceeds.
Town Center
West
Maintenance
Fund
Special
Revenue-
Non-major
Maintenance of Town Center West
mall, Lake Street, and Avon Station
areas.
Transfers in from Avon URA and
General Fund.
The Town of Avon provides an extensive range of municipal services. The following is a description of the
Town's funds with major revenue sources listed.
TOWN OF AVON
DESCRIPTION OF FUNDS AND BASIS OF BUDGETING
Section II, Page 2
Fund Fund Type Purpose Major Revenue Sources
Community
Enhancement
Fund
Special
Revenue-
Non-major
Used to account for revenues
received from the 1% Community
Enhancement Fee for use for
beatification projects, energy
conservation projects, equipment
and technology upgrades for
schools, scholarship funds,
acquisition of open space and/or
park land, sponsorship of special
community events, and
undergrounding of overhead electric
and other utility lines.
1% Community Enhancement Fee
from Holy Cross pursuant to
franchise agreement.
Affordable
Housing Fund
Special
Revenue-
Non-major
Used to account for accumulation of
resources received and restricted for
use in the Town's affordable housing
program.Affordable housing exaction fees.
Facilities
Reserve Fund
Special
Revenue-
Non-major
Used for the accumulation of
resources for deferred maintenance
and replacement of major
components of Town facilities.Transfers-in from General Fund.
Basis of Budgeting
All Town funds are budgeted using a current financial resources measurement focus and the modified
accrual basis of accounting. Under the modified accrual basis, revenue is recorded when it is both
measurable and available. Available means collectible within the current period or soon enough thereafter
to be used to pay liabilities of the current period (60 days). Major sources of revenues which are
susceptible to accrual include property taxes, accommodations and sales taxes, and certain
intergovernmental revenues. Expenditures generally are recorded when the liability is incurred, as under
full accrual accounting. However, debt service expenditures, as well as expenditures related to
compensated absences and claims and judgments, are recorded only when payment is due.
Section II, Page 3
TOWN OF AVON
FINANCIAL AND BUDGETARY POLICIES
The following budget policies are intended to help provide general guidance for operating and
CIP budget preparation, adoption, and implementation.
GENERAL BUDGETARY POLICIES
Responsibilities. Prior to the beginning of each fiscal year, the Town Manager shall prepare and
submit to the Council a recommended budget for the next fiscal year and an accompanying
message. The Town Manager may delegate this responsibility to a budget officer. If so
delegated, the budget officer has full responsibility for managing the coordination and
administration of the budget process.
The budget is a resource-allocation policy document. Council’s primary focus should be on
policy issues. Major policy issues such as funding priorities and “macro” problems shall be
described in the budget document.
As representatives of the public interest, elected officials frequently devote considerable time
and energy to examining details of government operations. This watchdog function is important
and is an inevitable part of the budget review process. However, excessive review of details may
preclude thoughtful study of broader policy issues that rightfully should dominate public policy
debate. The Town Manager, Budget Officer, and Department Directors shall be expected to
provide sufficient information to help frame the policy review and debate.
Communication. The budget document shall be prepared so that it facilitates public study and
effectively communicates key economic issues and fiscal policies. The Town should avoid
preparing a budget document that is so detailed that it does not communicate effectively with the
public.
Long-range Planning. The operating budget shall be developed with a focus on long-term
financial stability. Long-term financial commitments should be evaluated closely. Nonrecurring
revenues and resources should not be used to finance continuing operations. Multi-year
projections of revenues and expenditures for the general, special revenue, and debt service funds
will be prepared and updated annually to provide prospective to each annual budget process.
Public Involvement. Opportunities should be provided for public input at the beginning of the
budgeting process as well as during the Council’s public review and budget adoption. Efforts to
improve the legitimacy of the budgeting process by involving the public shall be encouraged.
Town Council and staff should seek to obtain resident and business reactions before the budget
becomes adopted.
Level of Service. The Town shall endeavor to maintain current levels of service to its citizens.
No increase or decrease in service should be planned with the exception of items discussed
during the budget planning process.
Section II, Page 4
Performance Measurement. Efficiency and economy in the delivery of Town services is
always a priority. Where possible, the Town will endeavor to integrate performance
measurement and productivity indicators within the budget.
FINANCIAL POLICIES
Basis of Accounting. All governmental fund budgets are prepared using the modified accrual
basis of accounting. Under this method, revenues are recognized when susceptible to accrual,
that is, measurable and available. Available means collectible in the current period or soon
enough thereafter to be used to pay liabilities of the current period. Expenditures, other than
interest on long-term obligations that is recorded when due, are recognized when they are
expected to be liquidated with expendable available resources.
All proprietary fund budgets are also prepared using the modified accrual basis of accounting.
While this method is not recognized as generally accepted for proprietary funds, it remains the
most practical for the Town of Avon for budgetary purposes.
Budgetary Control. Budgetary control is maintained at the departmental level as directed by
the Town Charter. All non-capital fund appropriations lapse at the end of the Town’s fiscal year.
The Finance Department operates and maintains the Town’s centralize accounting system.
Accounting records are maintained in accordance with all legal requirements and generally
accepted accounting principles. This automated accounting system, including the Finance
Department’s policies and procedures and organizational structure, provide multiple levels of
controls on expenditures of funds.
In addition to the Town’s internal controls, the Town employs an independent certified public
accounting firm to annually audit its accounting records and review its internal controls. The
Town also submits its Annual Comprehensive Financial Report annually to the Government
Finance Officers Association for review regarding conformance to financial reporting standards.
The Town has received the Certificate of Achievement for excellence in Financial Reporting
each year since 1991.
Fund Balances. Fund balances shall be maintained at levels sufficient to absorb unpredictable
revenue shortfalls and to insure desired cash flow levels. Fund balances should also be
maintained at levels sufficient to avoid undesirable borrowing.
Revenues. Revenues provide the resources by which the Town carries out its strategic plan,
goals and objectives. Revenue policies in general shall strive to improve the equity and
efficiency of the Town’s revenue structure. The Town shall strive to diversify and broaden its
supporting revenue base.
Cost Recovery Fees and User Fee Levels. Cost recovery fees, where appropriate, should be
established to ensure that rates are equitable and cover the total cost of providing the service or
that portion of the total cost deemed appropriated by the Town. All fee schedules should be
reviewed annually as a part of the budget process and adjusted accordingly.
Section II, Page 5
Grants. The Town shall aggressively seek a fair share of available State and Federal financial
support unless conditions attached to such assistance are contrary to the Town’s interest. Prior to
applying for and accepting intergovernmental aid, the Town will examine the matching
requirements so that the source and availability of these funds may be determined before the
grant application is made.
The Town shall assess the merits of a particular program as if it were funded with local tax
dollars. Local tax dollars will not be used to make up for losses of intergovernmental aid without
first reviewing the program and its merits.
Balanced Budget. The Town of Avon will develop balanced budgets in which current resources
(current revenues plus beginning fund balance) will equal or exceed current expenditures. The
Town will avoid budgetary and accounting procedures which balance the budget at the expense
of future budgets, such as: postponing expenditures, accruing future years revenues, or rolling
over short-term debt. The budget will provide for adequate maintenance and replacement of
capital plant and equipment. All budgetary procedures will conform with existing state and local
regulations.
Contingencies. The budget shall include a line item for contingencies for unexpected or
unplanned expenditures and emergencies. No transfer from this line item shall be made without
the approval of the Town Council. The amount provided for shall be a minimum of 0.5% of total
operating expenditures within the General Fund.
Procurement. Procurement practices should promote maximum value and economy through a
competitive process. Vendors and Service providers should be selected using processes that
minimize opportunities for favoritism. The Town’s purchasing and procurement process should
encourage life-cycle costing, value analysis, cooperative purchasing, and efficient disposition of
surplus assets. Local vendors should be preferred only when such practices are shown to benefit
Town citizens and taxpayers. Emergency purchases should be minimized.
CAPITAL IMPROVEMENT AND DEBT FINANCING POLICIES
Capital improvement policies provide for the systematic repair and/or replacement of existing
capital assets.
Capital Improvement Program. The Town will plan for capital improvements over a multi-
year period of time. The Capital Projects Fund 5-Year Plan represents the Town’s commitment
to a multi-year CIP program and relates directly to other long-range plans and policies of the
Town. The plan will be updated each year as part of the budget planning process. The plan may
include (in years other than the first year of the plan) “unfunded” projects that carry out the
Towns strategic and general objectives, but it should also include capital spending that identifies
specific projects that can and will be completed with known funding sources.
The capital improvements program will incorporate in its projections of expenditures and
funding sources any amounts relating to previous year’s appropriations but which have yet to be
expended.
Section II, Page 6
The first year of the 5-Year Plan will be used as the basis for formal fiscal year appropriations
during the annual budget process. Appropriations made in prior years for which expenditures
have not been changed nor projects completed will be reevaluated and incorporated into
appropriations for the next fiscal year.
Operating Impacts. An economic impact analysis and a maintenance impact statement shall be
prepared by staff when submitting a major capital improvement project to Council for
consideration for inclusion in the CIP program and 5-Year Plan. Operating fund budgets to
maintain capital improvements and addition staff needs must be identified, estimated and
amended if necessary, prior to making a final decision to approve and undertake a specific
capital improvement project.
Technology. New and emerging technologies should be evaluated for opportunities for use.
Where new technologies permit labor savings or allow other cost reductions capital spending can
actually help balance future budgets.
Capital Financing. Capital improvements will be financed primarily through the Town’s Real
Estate Transfer Tax, other user fees, service charges, assessments, or developer agreements when
benefits can be specifically attributed to users.
Development impact fees should be created and implemented at levels sufficient to ensure that
new development pays its fair share of the cost of constructing necessary community facilities.
Debt financing is appropriate only as a means of matching facilities’ costs with the benefits
enjoyed by future residents.
Projects should be categorized as follows, with financing noted for each category:
(1) Replacement – capital expenditures relating to normal replacement of worn or
obsolete capital plant should be financed on a pay-as-you-go basis, with debt
financing only considered when appropriate. Depreciable assets should, whenever
possible, be financed through internal service funds;
(2) Expansion – capital expenditures relating to the construction of new or expanded
facilities necessitated by growth should be financed primarily on a pay-as-you-go
basis, but when new improvements can be determined to benefit the overall
population in the future, debt financing may be appropriate;
(3) Unusual – some capital expenditures for improvements enhance the quality of life in
the Town of Avon and are consistent with the Town’s goals but cannot be categorized
as essential for the provision of basic services or maintenance of the useful life of
existing facilities. The source of funding in this category shall be determined by
looking to the ultimate beneficiary of the capital improvement.
Section II, Page 7
BUDGET KICK-OFF MEETING SCOTT July 24, 2013
DISTRIBUTE BUDGET MATERIALS SCOTT August 2, 2013
TASK LEAD STAFF KEY DATE KEY DATE COUNCIL PRESENTATION
Update of Strategic Plan w/ DH VIRGINIA NA NA September 4th September 10th
DRAFT BUDGET - ALL FUNDS SCOTT NA
SEPTEMBER 30
LAST DATE FOR FINAL
DEPT. BUDGET
OCTOBER 16th
DRAFT BUDGET GENERAL
FUND TO COUNCIL
COUNCIL WORKSESSIONS
OCTOBER 22 & NOVEMBER
12
PUBLIC HEARING & ADOPTION SCOTT Notice: Nov. 18 November 18, 2013 NOVEMBER 20th
PACKET November 26, 2013
TASK LEAD STAFF DRAFT OR DEADLINE PACKET COUNCIL PRESENTATION
Draft 3-year Revenue Projections SCOTT NA September 4, 2013 September 10th
Recommendation for fees and charges
for Services - work with DH SCOTT NA September 4, 2013 September 10th
Fund Balances and Contingencies -
Recommendation for Levels & Approval
Authority Policy
SCOTT NA September 4, 2013 September 10th
Memo on Performance/Priority Based
Budget VIRGINIA NA September 4, 2013 September 10th
Finalize decisions by
September 11th September 18, 2013 September 24th
Special Counsel Contracts; Water, Legal
(Heil), Judge, Prosecutor VIRGINIA NA From Counsel:
September 18th September 18, 2013 September 24th
Outside Agency Requests;
Special Counsel Contracts MATT Request Contracts/Fees: August 12 September 16 deadline
for applications October 2, 2013 October 8th
DEPARTMENT LEAD STAFF 360 OPERATIONS/PRIORITES/
METRICS: 8:30 - 12:30
DRAFT BUDGET DUE TO
KELLY & VIRGINIA FINAL BUDGET COUNCIL PRESENTATION
AFFORDABLE HOUSING FUND SCOTT August 1st September 5, 2013 September 12, 2013 October 8th
EQUIPMENT REPLACEMENT SCOTT August 7, 2013 September 5, 2013 September 12, 2013 October 8th
CIP, DEBT, URA, CEF, FRF, WATER JUSTIN August 12, 2013 @ 9:30-2:00 September 5, 2013 September 12, 2013 October 8th
FLEET DAN September 5, 2013 September 16, 2013 September 30, 2013 October 22nd
TRANSIT JANE August 16, 2013 September 6, 2013 September 30, 2013 October 22nd
ROADS & BRIDGES GARY September 3, 2013 September 16, 2013 September 30, 2013 October 22nd
PARK & RECREATON, TCW FUND JOHN September 4, 2013 September 16, 2013 September 30, 2013 October 22nd
POLICE BOB September 11, 2013 September 16, 2013 September 30, 2013 October 22nd
ENGINEERING JUSTIN August 26, 2013 September 6, 2013 September 30, 2013 November 12, 2013
GENERAL GOVERNMENT PATTY August 19, 2013 September 6, 2013 September 30, 2013 November 12, 2013
FINANCE & IT SCOTT August 20, 2013 September 6, 2013 September 30, 2013 November 12, 2013
COMMUNITY DEVELOPMENT MATT September 10, 2013 September 16, 2013 September 30, 2013 November 12, 2013
Employee Compensation Plan/Pay for Performance, Health Insurance, General Benefits
2014 BUDGET DEVELOPMENT SCHEDULE - REVISED AUGUST 27, 2013
THIS PAGE INTENTIONALLY LEFT BLANK
Section III, Page 1
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
REVENUES
Taxes 11,614,670$ 11,793,748 12,220,275$ 12,441,894$
Licenses and Permits 207,670 311,600 325,100 172,500
Intergovernmental 2,899,407 8,527,854 8,514,809 2,594,199
Charges for Services 3,040,132 3,658,088 3,689,949 3,653,333
Fines and Forfeitures 151,533 177,750 107,275 110,275
Investment Earnings 37,827 71,525 37,914 27,775
Other Revenue 397,195 409,180 508,123 435,130
Total Operating Revenues 18,348,434 24,949,745 25,403,445 19,435,106
Other Sources
Sales of Fixed Assets 70,400 11,000 26,500 3,500
Capital Lease Proceeds 217,004 179,608 179,608 188,062
Bond and Loan Proceeds - - 6,825,000 -
Transfers-In From Other Funds 2,776,071 3,482,237 3,431,672 3,649,639
Total Other Sources 3,063,475 3,672,845 10,462,780 3,841,201
TOTAL REVENUES 21,411,909 28,622,590 35,866,225 23,276,307
EXPENDITURES
General Government and Finance 2,960,061 2,668,761 2,672,340 2,912,124
Community Development 549,983 578,020 577,018 500,193
Public Safety 2,551,489 2,598,206 2,582,788 2,716,008
Public Works, Engineering and Utilities 3,192,764 2,309,700 2,133,002 2,142,938
Transportation and Fleet Maintenance 2,703,355 2,608,171 2,626,554 3,244,034
Parks and Recreation 2,148,410 3,650,969 3,624,839 3,678,002
Total Operating Expenditures 14,106,062 14,413,827 14,216,541 15,193,299
Debt Service 1,754,077 1,765,791 7,900,706 1,985,077
Capital Improvements and Equipment Replacement 4,634,769 13,804,615 12,738,659 5,588,162
Contingency - - - 225,000
Other Uses
Transfers-Out To Other Funds 2,776,071 3,682,237 3,431,672 3,649,639
TOTAL EXPENDITURES 23,270,978 33,666,470 38,287,578 26,641,177
NET SOURCE (USE) OF FUNDS (1,859,069) (5,043,880) (2,421,353) (3,364,870)
FUND BALANCES, Beginning of Year 19,327,991 17,627,603 17,468,922 15,047,568
FUND BALANCES, End of Year 17,468,922$ 12,583,723$ 15,047,568$ 11,682,699$
TOTAL - ALL FUNDS
TOWN OF AVON
Financial Overview
Section III, Page 2
Town Urban Community Affordable
General Center Renewal Enhancement Water Housing
Fund West Fund Fund Fund Fund
REVENUE
Taxes 9,513,185$ -$ 738,187$ -$ -$ -$
Licenses and Permits 172,500 - - - - -
Intergovernmental 964,199 - - - - -
Charges for Services 1,312,576 - - - 165,000 -
Fines and Forfeitures 110,275 - - - - -
Investment Earnings 15,000 - 1,461 - - 1,311
Other Revenue 308,569 - - 75,000 - 2,429
Total Operating Revenues 12,396,304 - 739,648 75,000 165,000 3,740
Other Sources
Sales of Fixed Assets - - - - - -
Capital Lease Proceeds - - - - - -
Bond and Loan Proceeds - - - - - -
Transfers-In From Other Funds 246,559 245,000 - - - -
TOTAL REVENUES 12,642,863 245,000 739,648 75,000 165,000 3,740
EXPENDITURES
General Government, Housing and Finance 2,861,174 - 950 - - 50,000
Community Development 500,193 - - - - -
Police 2,716,008 - - - - -
Public Works, Engineering and Utilities 1,704,052 245,089 - - 193,797 -
Transportation and Fleet Maintenance - - - - - -
Recreation and Culture 3,678,002 - - - - -
Total Operating Expenditures 11,459,429 245,089 950 - 193,797 50,000
Debt Service - - 567,719 - - -
Capital Expenditures - - - - - -
Contingency 75,000 - - - - -
Other Uses
Transfers-Out To Other Funds 1,102,000 - 900,000 275,000 - -
TOTAL EXPENDITURES 12,636,429 245,089 1,468,669 275,000 193,797 50,000
NET SOURCE (USE) OF FUNDS 6,434 (89) (729,021) (200,000) (28,797) (46,260)
FUND BALANCES, Beginning of Year 4,146,139 59,938 1,360,825 533,330 774,870 709,854
FUND BALANCES, End of Year 4,152,573$ 59,849$ 631,804$ 333,330$ 746,073$ 663,594$
TOTAL - BY FUND
Special Revenue Funds
TOWN OF AVON
Financial Overview
TOWN OF AVON
Financial Overview
Section III, Page 3
Debt Service Internal
Facilities Fund Capital Service Percent
Reserve Bond Projects Transit Fleet Equipment of
Fund Redemption Fund Fund Maintenance Replacement Total Total
-$ 550,523$ 1,600,000$ 39,999$ -$ -$ 12,441,894$ 64.02%
- - - - - - 172,500 0.89%
- - 1,302,000 328,000 - - 2,594,199 13.35%
- - - 312,252 1,299,935 563,570 3,653,333 18.80%
- - - - - - 110,275 0.57%
- 1,000 9,003 - - - 27,775 0.14%
- - 1,500 47,632 - - 435,130 2.24%
- 551,523 2,912,503 727,883 1,299,935 563,570 19,435,106 100.00%
- - - - - 3,500 3,500
- - - - - 188,062 188,062
- - - - - - -
- 712,829 1,388,251 907,000 150,000 - 3,649,639
- 1,264,352 4,300,754 1,634,883 1,449,935 755,132 23,276,307
- - - - - - 2,912,124 19.17%
- - - - - - 500,193 3.29%
- - - - - - 2,716,008 17.88%
- - - - - - 2,142,938 14.10%
- - - 1,697,892 1,546,142 - 3,244,034 21.35%
- - - - - - 3,678,002 24.21%
- - - 1,697,892 1,546,142 - 15,193,299 100.00%
- 1,264,352 153,006 - - - 1,985,077
- - 5,128,760 - - 459,402 5,588,162
- - 150,000 - - - 225,000
413,251 - 959,388 - - - 3,649,639
413,251 1,264,352 6,391,154 1,697,892 1,546,142 459,402 26,641,177
(413,251) - (2,090,400) (63,009) (96,207) 295,730 (3,364,870)
413,251 518,787 3,256,169 536,063 304,827 2,433,516 15,047,568
-$ 518,787$ 1,165,769$ 473,054$ 208,620$ 2,729,246$ 11,682,699$
Enterprise Funds
TOTAL - BY FUND
TOWN OF AVON
Financial Overview
TOWN OF AVON
Financial Overview
Section III, Page 4
REVENUES
TOWN OF AVON
Financial Overview
Taxes
64.02%
Intergovernmental
13.35%
Charges for Services
18.80%
Investment Earnings
0.14% Licenses, Fines, Other
3.69%
2014 Total Operating Revenues
By Major Source
Taxes
48.10%
Intergovernmental
33.52%
Charges for Services
14.53%
Investment Earnings
0.15%
Licenses, Fines, Other
3.70%
2013 Total Operating Revenues
By Major Source
Section III, Page 5
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
TAXES
General Property Tax 2,975,246 2,969,436 2,969,749 2,805,947
Specific Ownership Tax 92,105 100,000 100,000 100,000
Real Estate Transfer Tax 1,707,648 1,500,000 1,500,000 1,600,000
Sales Tax 5,607,160 5,911,352 6,275,450 6,525,668
Utility Tax 127,060 135,000 110,000 110,000
Accomodations Tax 733,397 792,960 880,076 915,279
Franchise Fees 372,054 385,000 385,000 385,000
Total Taxes 11,614,670$ 11,793,748$ 12,220,275$ 12,441,894$
REVENUES
TOWN OF AVON
Financial Overview
The Town of Avon anticipates collecting approximately $12,441,894 or 64.02% of its operating revenues,
through an assortment of taxes in 2014. The chart and table below depicts the amount and type of taxes
projected for 2013.
The Town's sales tax rate is 4.0%. The sales tax is deposited into the General Fund to partially finance the
operating costs associated with providing general governmental type services to the community. The Town
also has a 2.0% real estate transfer tax. The tax is charged on all sales of real estate within the Town.
Proceeds from this tax are deposited into the Town's Capital Projects Fund and help pay for major capital
improvement projects.
General Property Tax
22.55% Specific Ownership
Tax
0.80%
Real Estate Transfer
Tax
12.86% Sales Tax
52.45%
Accomodations Tax
7.36%
Franchise Fees
3.09%
2014 Taxes
By Type
Section III, Page 6
REVENUES
TOWN OF AVON
Financial Overview
Property Tax
For 2013, the Towns' property tax rate for the General Fund will remain at 8.956 mills. The property tax rate for
general bond redemption will increase from 3.027 to 3.302 mills due to a small decrease in the Town's net
assessed valuation. In addition, the Avon Urban Renewal Authority has budgeted $738,187 in property tax
increment. Total property tax revenues for the Town are budgeted at $2,805,947 or 22.55% of total tax
revenues. The two charts below show the Town's historical property tax levies and assessed valuations for the
$-
$50,000,000
$100,000,000
$150,000,000
$200,000,000
$250,000,000
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Year
Historical Assessed Values
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Year
Property Tax Levy
Section III, Page 7
*Total expenditures excluding operating transfers and contingencies
EXPENDITURES
TOWN OF AVON
Financial Overview
General Government
and Finance
7.67%
Community
Development
1.66% Public Safety
7.41%
Road and Bridge,
Engineering and
Utilities
6.12%
Transportation and
Fleet Maintenance
7.54%
Parks and Recreation
10.40% Debt Service
22.67%
Capital Improvements
and Equipment
Replacement
36.55%
2013 Total Expenditures*
By Major Function
General Government
and Finance
12.79%
Community
Development
2.20% Public Safety
11.93%
Road and Bridge,
Engineering and
Utilities
8.34%
Transportation and
Fleet Maintenance
14.25%
Parks and Recreation
17.23%
Debt Service
8.72%
Capital Improvements
and Equipment
Replacement
24.55%
2014 Total Expenditures*
By Major Function
Section III, Page 8
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
EXPENDITURES
Governmental Funds:
General Fund 11,799,338$ 12,226,685$ 12,097,634$ 12,636,429$
Special Revenue Funds 1,998,808 3,181,699 8,747,033 2,645,806
Debt Service Funds 1,260,683 1,261,806 1,262,026 1,264,352
Capital Projects Fund 4,961,108 14,051,142 13,217,364 6,391,154
Total 20,019,937 30,721,332 35,324,057 22,937,741
Proprietary Fund Types:
Transit Fund 1,326,703 1,082,301 1,091,311 1,697,892
Fleet Maintenance Fund 1,376,652 1,525,870 1,535,243 1,546,142
Equipment Replacement Fund 547,686 336,967 336,967 459,402
Total 3,251,041 2,945,138 2,963,521 3,703,436
TOTAL EXPENDITURES 23,270,978$ 33,666,470$ 38,287,578$ 26,641,177$
EXPENDITURES
TOWN OF AVON
Financial Overview
General Fund
47.43%
Special Revenue Funds
9.93%
Debt Service Funds
4.75%
Capital Projects
Fund
11.46%
Transit Fund
6.37%
Fleet Maintenance
Fund
5.80%
Equipment
Replacement Fund
1.02%
2014 Total Expenditures
By Fund Type
Section III, Page 9
EXPENDITURES
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
OPERATING EXPENDITURES
Personnel 7,958,531$ 8,219,831$ 8,019,671$ 8,479,735$
Commodities 1,068,994 1,268,312 1,226,767 1,276,652
Contracted Services 1,571,906 1,443,141 1,437,808 1,465,176
Other Operating Costs 2,552,369 2,816,315 2,869,272 3,099,674
Debt Service 495,341 435,455 435,455 321,742
Capital Outlay 458,921 230,773 227,568 550,320
Total Operating Expenditures 14,106,062$ 14,413,827$ 14,216,541$ 15,193,299$
TOWN OF AVON
Financial Overview
Personnel
55.81%
Commodities
8.40%
Contracted Services
9.64%
Other Operating Costs
20.40%
Debt Service
2.12%
Capital Outlay
3.62%
2014 Total Operating Expenditures
By Category
Personnel
56.41%
Commodities
8.63%
Contracted Services
10.11%
Other Operating Costs
20.18%
Debt Service
3.06% Capital Outlay
1.60%
2013 Total Operating Expenditures
By Category
Section III, Page 10
EXPENDITURES
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
PERSONNEL COSTS
Salaries and Wages:
Full-time Employees 4,605,277$ 4,820,066$ 4,775,258$ 5,057,879$
PTS Employees 804,732 845,955 726,773 793,856
Overtime & Other Misc. Wages 383,064 315,458 326,788 197,918
Benefits:
Insurance 1,473,772 1,546,558 1,517,957 1,706,561
Taxes 79,281 85,083 81,516 87,291
Retirement 575,570 568,026 552,742 586,141
Other Benefits 36,835 38,685 38,638 50,089
Total Personnel Costs 7,958,531$ 8,219,831$ 8,019,672$ 8,479,735$
TOWN OF AVON
Financial Overview
Full-time Employees
59.65%
PTS Employees
9.36%
Overtime & Other
Misc. Wages
2.33%
Insurance
20.13%
Taxes
1.03%
Retirement
6.91% Other Benefits
0.59%
2014 Personnel Expenditures
Full-time Employees
59.54% PTS Employees
9.06%
Overtime & Other
Misc. Wages
4.07%
Insurance
18.93%
Taxes
1.02%
Retirement
6.89%
Other Benefits
0.48%
2013 Personnel Expenditures
Section III, Page 11
Fund Summary
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
REVENUES
Taxes 8,561,561$ 8,953,370$ 9,380,036$ 9,513,185$
Licenses and Permits 207,670 311,600 325,100 172,500
Intergovernmental 886,942 918,883 953,842 964,199
Charges for Services 1,268,889 1,372,071 1,387,690 1,312,576
Fines and Forfeitures 151,533 177,750 107,275 110,275
Investment Earnings 21,155 50,000 15,000 15,000
Other Revenue 269,714 306,180 285,550 308,569
Total Operating Revenues 11,367,464 12,089,854 12,454,493 12,396,304
Other Sources
Capital Lease Proceeds - 25,000 25,000 -
Transfer-In From Capital Projects Fund 217,204 227,571 201,006 246,559
Total Other Sources 217,204 252,571 226,006 246,559
TOTAL REVENUES 11,584,668$ 12,342,425$ 12,680,499$ 12,642,863$
EXPENDITURES
General Government 2,844,361$ 2,666,111$ 2,669,690$ 2,861,174$
Community Development 549,983 578,020 577,018 500,193
Public Safety 2,551,489 2,598,206 2,582,788 2,716,008
Public Works 2,780,096 1,868,379 1,702,299 1,704,052
Parks and Recreation 2,148,410 3,650,969 3,624,839 3,678,002
Total Operating Expenditures 10,874,338 11,361,685 11,156,634 11,459,429
Contingency - - - 75,000
Other Uses
Transfers-Out to Town Center West Fund 15,000 15,000 15,000 45,000
Transfers-Out to Transit 810,000 755,000 776,000 907,000
Transfers-Out to Fleet Maintenance 100,000 95,000 150,000 150,000
Total Other Uses 925,000 865,000 941,000 1,102,000
TOTAL EXPENDITURES 11,799,338 12,226,685 12,097,634 12,636,429
NET SOURCE (USE) OF FUNDS (214,670) 115,740 582,865 6,434
FUND BALANCES, Beginning of Year 3,777,944 3,563,274 3,563,274 4,146,139
FUND BALANCES, End of Year 3,563,274$ 3,679,014$ 4,146,139$ 4,152,573$
FUND BALANCES:
Restricted For:
3% TABOR Emergency Reserve 428,947$ 428,947$ 428,947$ 450,000$
Assigned For:
Special Events - - - 225,000
2015 World Alpine Ski Championships - - - 200,000
Unassigned:
25% Minimum Reserve Balance 2,949,835 3,056,671 3,024,409 3,159,107
Stabilitzation Balance 184,492 193,396 692,783 118,466
TOTAL FUND BALANCES 3,563,274$ 3,679,014$ 4,146,139$ 4,152,573$
MUNICIPAL SERVICES
General Fund #10
Section III, Page 12
MUNICIPAL SERVICES
General Fund
Taxes
76.74%
Licenses and Permits
1.39%
Intergovernmental
7.78%
Charges for Services
10.59%
Fines and Forfeitures
0.89%
Investment Earnings
0.12%
Other Revenue
2.49%
2014 Operating Revenues
General Government
24.97%
Community
Development
4.36%
Public Safety
23.70% Public Works
14.87%
Parks and Recreation
32.10%
2014 Operating Expenditures
Section III, Page 13
Revenues
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
TAXES
General Property Tax 1,629,785$ 1,629,058$ 1,629,510$ 1,477,238$
Specific Ownership Tax 92,105 100,000 100,000 100,000
Sales Tax 5,585,224 5,891,352 6,255,450 6,505,668
Utility Tax 127,060 135,000 110,000 110,000
Accommodation Tax 733,397 792,960 880,076 915,279
Other 21,936 20,000 20,000 20,000
Franchise Fees 372,054 385,000 385,000 385,000
TOTAL TAXES 8,561,561$ 8,953,370$ 9,380,036$ 9,513,185$
MUNICIPAL SERVICES
General Fund
General Property Tax
15.53%
Specific
Ownership
Tax
1.05%
Sales Tax
68.39%
Utility Tax
1.16%
Accommodation Tax
9.62%
Other
0.21%
Franchise Fees
4.05%
2014 Taxes
Section III, Page 14
Other
Personnel Contracted Operating Debt Capital
Services Commodities Services Costs Service Outlay Total
EXPENDITURES
General Government 1,717,983$ 112,599$ 427,321$ 597,771$ -$ 5,500$ 2,861,174$
Community Development 403,336 7,879 53,253 20,725 - 15,000 500,193
Public Safety 2,030,726 116,654 37,546 513,682 - 17,400 2,716,008
Public Works 778,910 198,634 318,967 403,141 - 4,400 1,704,052
Recreation and Culture 2,208,543 268,207 340,442 790,510 - 70,300 1,649,643
TOTAL OPERATING
EXPENDITURES 7,139,498$ 703,973$ 1,177,529$ 2,325,829$ -$ 112,600$ 11,459,429$
Expenditures
MUNICIPAL SERVICES
General Fund
Personnel Services
62.30%
Personnel
Commodities
6.14%
Contracted Services
10.28%
Other Operating Costs
20.30%
Debt Service
0.00%
Capital Outlay
0.98%
2014 Operating Expenditures
By Object Class
Section III, Page 15
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2012 2013 2013 2014
Taxes:
51101 General Property Tax 1,640,438$ 1,628,008$ 1,628,008$ 1,475,738$
51102 General Property Tax - Delinquent Collections (14,351) 50 654 500
51103 General Property Tax - Interest 2,375 1,000 1,000 1,000
51104 General Property Tax - Abatements 1,323 - (152) -
51201 Specific Ownership Tax 92,105 100,000 100,000 100,000
51301 Sales Tax 5,585,224 5,891,352 6,255,450 6,505,668
51302 Utility Tax 127,060 135,000 110,000 110,000
51303 Accommodation Tax 733,397 792,960 880,076 915,279
51304 Penalties and Interest 18,340 15,000 15,000 15,000
51305 Sales Tax Audit Assessments 3,596 5,000 5,000 5,000
51402 Franchise Fees 372,054 385,000 385,000 385,000
51000 Total Taxes 8,561,561 8,953,370 9,380,036 9,513,185
Licenses and Permits:
52101 Liquor Licenses 10,030 10,000 10,000 10,000
52102 Business Licenses 19,885 20,000 23,000 23,000
52103 Contractor's Licenses 10,785 10,500 10,500 10,500
52201 Building Permits 126,615 250,000 260,500 107,900
52205 Road Cut Permits 40,355 21,000 21,000 21,000
52206 Other Licenses and Permits - 100 100 100
52000 Total Licenses and Permits 207,670 311,600 325,100 172,500
Intergovernmental:
Federal Grants:
53106 Click It or Ticket 2,900 5,000 5,000 5,000
53107 Ballistic Vests 884 1,800 1,800 1,400
53199 Other Federal Grants 3,824 - - -
State Grants
53204 LEAF Grant 27,835 36,000 22,000 22,000
53206 High Visibility Grant - - 14,000 14,000
Local Government/Other Agency
53402 Eagle County- Special Events Contribution - 6,000 6,000 -
53402 Eagle County- Trail Safety and Repair 7,340 - - -
53900 Eagle River Youth Coalition 5,048 8,500 8,500 8,500
Subtotal: Grants 47,831 57,300 57,300 50,900
Revenue Detail
MUNICIPAL SERVICES
General Fund
Section III, Page 16
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2012 2013 2013 2014
Revenue Detail
MUNICIPAL SERVICES
General Fund
State/County Shared Revenue:
53301 Conservation Trust 61,748 65,000 65,000 65,000
53302 Motor Vehicle Registration 22,681 22,000 22,000 22,000
53303 Highway User's Tax 182,527 187,615 187,615 187,615
53304 Cigarette Tax 42,576 47,000 47,000 47,000
53305 County Sales Tax 376,760 383,968 418,927 435,684
53306 Road & Bridge Fund 151,240 153,000 153,000 153,000
53308 State Severance Tax 1,579 3,000 3,000 3,000
Subtotal: Shared Revenue 839,111 861,583 896,542 913,299
53000 Total Intergovernmental 886,942 918,883 953,842 964,199
Charges for Services:
General Government:
54101 Sales of Map and Publications - 100 100 100
54102 Photocopying Charges 40 300 300 300
54103 License Hearing Fees 150 100 100 100
54104 Other Fees and Charges 2,331 1,250 1,250 1,250
54201 Plan Check Fees 68,835 137,000 169,000 58,100
54202 Subdivision Review Fees 1,959 1,000 1,000 1,000
54203 Design Review Fees 18,871 20,000 20,000 20,000
54204 Animal Control Fees 640 1,000 1,000 1,000
54205 Abatement Services 6,435 5,500 5,500 5,500
54206 Fire Impact Fee Administration Fees 672 5,000 2,500 2,500
54301 Police Reports 785 600 600 600
54302 Police Extra Duty 14,155 12,600 12,600 12,600
54303 Fingerprinting Fees 5,292 4,000 4,000 4,000
54304 VIN Inspection Fees 12,585 12,500 12,500 12,500
54305 False Alarm Fees/Misc Police Dept Fees 6,665 4,500 4,500 4,500
54306 National Night Out 400 500 500 500
54399 DUI Reimbursement 12,127 3,000 3,000 3,000
Subtotal: General Govern.151,942 208,950 238,450 127,550
Recreation Facility:
54601 Admission Fees 738,277 790,000 790,000 802,226
54602 Program Fees 41,713 40,000 40,000 40,000
54603 Rentals 20,859 22,000 40,000 40,000
54604 Merchandise Sales 7,792 8,000 8,000 8,000
54605 Childcare 8,346 9,000 9,000 9,000
54606 Rec Center Services 15,038 15,000 15,000 15,000
54607 Fitness Program Revenues 47,539 40,000 40,000 40,000
Section III, Page 17
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2012 2013 2013 2014
Revenue Detail
MUNICIPAL SERVICES
General Fund
Other Recreation:
54651 Adult Program Revenues 8,261 12,000 12,000 12,000
54652 Cabin Equipment Rentals 28,885 28,000 28,000 28,000
54653 Athletic Field Rentals 4,488 4,465 4,465 5,000
54654 Cabin Concessions 4,135 5,000 5,000 5,000
54655 Youth Program Revenues 97,843 109,000 109,000 109,000
54676 Sponsorships 34,115 65,000 37,500 44,250
54678 Event Fees 59,656 15,656 11,275 12,550
54679 Special Event Admission Fees - - - 15,000
Subtotal: Recreation 1,116,947 1,163,121 1,149,240 1,185,026
54000 Total Charges for Services 1,268,889 1,372,071 1,387,690 1,312,576
Fines and Forfeitures:
55101 Court Fines - Traffic 105,300 125,000 57,000 60,000
55102 Court Fines - Criminal 18,527 25,000 25,000 25,000
55103 Court Fines - Parking 3,835 5,000 5,000 5,000
55105 Court Costs 10,013 10,000 10,000 10,000
55106 Jury Fees - 150 150 150
55107 Bond Forfeitures - 500 500 500
55109 Miscellaneous Court Revenues - 100 100 100
55110 Police Training Surcharge 11,133 12,000 8,250 8,250
55120 Police Forfeiture Revenue 2,725 - 1,275 1,275
55000 Total Fines and Forfeitures 151,533 177,750 107,275 110,275
Investment Earnings:
57101 Interest 21,155 50,000 15,000 15,000
57000 Total Investment Earnings 21,155 50,000 15,000 15,000
Other Revenues:
58101 Recreational Amenity Fees 209,187 205,000 214,450 214,450
58109 Bond Issuance Fees 10,472 10,100 10,100 10,100
58201 Lease of Town-Owned Property 6,300 42,500 21,000 44,019
58996 Miscellaneous Reimbursements - 8,580 - -
58999 Miscellaneous Nonclassified Revenues 43,755 40,000 40,000 40,000
58000 Total Other Revenues 269,714 306,180 285,550 308,569
50000 TOTAL REVENUES 11,367,464$ 12,089,854$ 12,454,493$ 12,396,304$
Section III, Page 18
Department Expenditure Summaries
Original or Final
Prev. Amend.Revised Proposed
Dept./Div.Actual Budget Budget Budget
Number Description 2012 2013 2013 2014
General Government:
Legislative:
111 Mayor and Town Council 174,669$ 177,734$ 180,710$ 430,975$
112 Boards and Commissions 11,938 15,307 15,307 15,307
113 Town Attorney 553,562 250,000 240,000 155,000
Total Legislative 740,169 443,041 436,017 601,282
Judicial:
121 Municipal Court 134,934 115,054 112,433 106,996
Administration:
131 Town Manager 385,752 262,907 261,569 221,401
115 Town Clerk 102,781 107,410 107,654 176,293
132 Human Resources 228,956 272,385 281,409 243,728
133 Community Relations 108,674 117,085 95,031 135,346
149 Nondepartmental 277,694 325,087 342,249 263,522
Total Administration 1,103,857 1,084,874 1,087,912 1,040,290
Finance Department:
141 Finance 618,056 704,588 712,434 772,300
143 Information Systems 247,345 318,554 320,894 340,306
Total Financial Administration 865,401 1,023,142 1,033,328 1,112,606
Total General Government 2,844,361 2,666,111 2,669,690 2,861,174
Community Development:
211 Administration 41,813 46,502 46,402 -
212 Planning 266,558 237,158 235,236 258,319
213 Building Inspection 112,762 126,485 127,505 129,398
214 Economic Development 128,850 167,875 167,875 112,476
Total Community Development 549,983 578,020 577,018 500,193
Police Department:
311 Administration 541,191 529,769 526,995 533,151
312 Patrol 1,915,284 1,960,107 1,945,406 1,964,998
313 Investigations 95,014 108,330 110,387 217,859
Total Police 2,551,489 2,598,206 2,582,788 2,716,008
MUNICIPAL SERVICES
General Fund
Section III, Page 19
Department Expenditure Summaries
Original or Final
Prev. Amend.Revised Proposed
Dept./Div.Actual Budget Budget Budget
Number Description 2012 2013 2013 2014
MUNICIPAL SERVICES
General Fund
Public Works:
411 Administration 66,861 - - -
412 Engineering 221,099 259,859 220,630 269,478
413 Road and Bridge 1,371,021 1,608,520 1,481,669 1,434,574
414 Facilities Maintenance 333,342 - - -
415 Parks 787,773 - - -
Total Public Works 2,780,096 1,868,379 1,702,299 1,704,052
Parks and Recreation:
513 Special Events 293,092 334,892 329,177 260,665
514 Administration 381,620 263,219 254,262 319,848
515 Adult Programs 27,344 35,505 34,705 32,785
516 Aquatics 406,727 469,896 468,686 424,757
517 Childcare 35,990 40,761 40,761 38,685
518 Fitness 131,527 135,747 135,752 152,715
519 Front Desk 203,151 232,795 225,781 249,355
520 Maintenance 511,061 - - -
521 Youth Programs 124,460 133,209 132,209 127,186
522 Cabin 33,438 52,033 10,534 43,647
551 Parks and Grounds - 912,009 951,833 1,041,229
571 Buildings and Facilities - 1,040,903 1,041,139 987,130
Total Recreation and Culture 2,148,410 3,650,969 3,624,839 3,678,002
TOTAL OPERATING
EXPENDITURES 10,874,338$ 11,361,685$ 11,156,634$ 11,459,429$
Section III, Page 20
Dept./Purchased &Other
Div.Personnel Contracted Operating Debt Capital
Number Description Services Commodities Services Costs Service Outlay Total
General Government:
Legislative:
111 Town Council 169,670$ 1,000$ 3,600$ 256,705$ -$ -$ 430,975$
112 Boards and Commissions 13,307 - - 2,000 - - 15,307
113 Town Attorney - - 155,000 - - - 155,000
115 Town Clerk 164,773 3,520 1,580 6,420 - - 176,293
Total Legislative 347,750 4,520 160,180 265,125 - - 777,575
Judicial:
121 Municipal Court 82,851 520 23,050 575 - - 106,996
Executive:
131 Town Manager 209,490 100 2,500 9,311 - - 221,401
132 Human Resources 200,728 9,740 19,400 12,760 - 1,100 243,728
133 Community Relations 60,726 120 29,300 45,200 - - 135,346
Total Executive 470,944 9,960 51,200 67,271 - 1,100 600,475
Administration:
141 Finance Department 618,166 21,571 109,952 18,211 - 4,400 772,300
143 Information Systems 198,272 58,528 43,983 39,523 - - 340,306
149 Nondepartmental - 17,500 38,956 207,066 - - 263,522
Total Administration 816,438 97,599 192,891 264,800 - 4,400 1,376,128
Total General Government 1,717,983 112,599 427,321 597,771 - 5,500 2,861,174
Community Development:
211 Administration - - - - - - -
212 Planning 195,172 6,139 35,053 6,955 - 15,000 258,319
213 Building Inspection 116,458 1,020 4,000 7,920 - - 129,398
214 Economic Development 91,706 720 14,200 5,850 - - 112,476
Total Community Development 403,336 7,879 53,253 20,725 - 15,000 500,193
Public Safety:
Police Department:
311 Administration 456,309 12,610 31,846 27,186 - 5,200 533,151
312 Patrol 1,372,447 99,230 4,500 476,621 - 12,200 1,964,998
313 Investigations 201,970 4,814 1,200 9,875 - - 217,859
Total Public Safety 2,030,726 116,654 37,546 513,682 - 17,400 2,716,008
Departmental Operating Costs
MUNICIPAL SERVICES
General Fund
Section III, Page 21
Dept./Purchased &Other
Div.Personnel Contracted Operating Debt Capital
Number Description Services Commodities Services Costs Service Outlay Total
Departmental Operating Costs
MUNICIPAL SERVICES
General Fund
Public Works
411 Administration - - - - - - -
412 Engineering 246,241 3,690 8,200 9,147 - 2,200 269,478
413 Roads and Streets 532,669 194,944 310,767 393,994 - 2,200 1,434,574
414 Facility Maintenance - - - - - - -
415 Parks - - - - - - -
Total Public Works 778,910 198,634 318,967 403,141 - 4,400 1,704,052
Parks and Recreation:
513 Special Events 97,491 11,700 133,350 17,124 - 1,000 260,665
514 Administration 232,159 9,990 13,084 64,615 - - 319,848
515 Adult Programs 29,330 3,380 - 75 - - 32,785
516 Aquatics 346,724 29,855 - 48,178 - - 424,757
517 Child Care 36,935 1,500 - 250 - - 38,685
518 Fitness 79,395 5,900 - 58,920 - 8,500 152,715
519 Guest Services 208,289 20,114 - 17,652 - 3,300 249,355
520 Maintenance - - - - - - -
521 Youth Programs 109,153 8,849 650 8,534 - - 127,186
522 Cabin 37,251 4,050 750 1,596 - - 43,647
551 Parks and Grounds 596,090 116,451 113,490 182,698 - 32,500 1,041,229
571 Buildings and Facilities 435,726 56,418 79,118 390,868 - 25,000 987,130
Total Parks and Recreation 2,208,543 268,207 340,442 790,510 - 70,300 1,649,643
TOTAL OPERATING
EXPENDITURES 7,139,498$ 703,973$ 1,177,529$ 2,325,829$ -$ 112,600$ 11,459,429$
Section III, Page 22
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Town Center West Maintenance FundSEE THE GENERAL FUND - PARKS & RECREATION DEPARTMENT
Proposed
Budget
2014
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
Fund: Town Center West
Maintenance Fund
The Town Center West Maintenance Fund receives fund transfers in from the General and Urban
Renewal Funds. Monies are used for maintenance of the "pedestrian mall", including summer
landscaping and winter snow removal.
The Director of Parks and Recreation oversees the Fund uses, which are accounted for in the Parks and
Recreation Department.
Section III, Page 23
Fund Summary
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
REVENUES
Other Revenue:
Insurance Proceeds -$ -$ -$ -$
Miscellaneous Nonclassified Revenues - - - -
Total Operating Revenues - - - -
Other Sources
Transfers In - General Fund 15,000 15,000 15,000 45,000
Transfers In - Urban Renewal Authority 275,000 275,000 275,000 200,000
TOTAL REVENUES 290,000 290,000 290,000 245,000
EXPENDITURES
Public Works:
Main Street Maintenance 295,815 300,700 301,040 245,089
Total Operating Expenditures 295,815 300,700 301,040 245,089
TOTAL EXPENDITURES 295,815 300,700 301,040 245,089
NET SOURCE (USE) OF FUNDS (5,815) (10,700) (11,040) (89)
FUND BALANCES, Beginning of Year 76,793 26,773 70,978 59,938
FUND BALANCES, End of Year 70,978$ 16,073$ 59,938$ 59,849$
MUNICIPAL SERVICES
Town Center West Maintenance Fund #21
Town of Avon
Line Item Detail
Section III, Page 24
Function: Parks and Recreation #500
Department: Parks and Recreation #510
Division/Program: Town Center West Maintenance #417
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 76,066$ 80,167$ 80,507$ 80,582$
61106 Paid-out Leave 799 771 771 775
61121 PTS Wages 19,302 17,680 17,680 17,680
61122 PTS Bonuses 629 - - -
61151 Overtime Wages 2,389 3,600 3,600 3,600
61202 Ski Pass - 659 659 709
61301 FT Pension 8,757 8,903 8,903 8,949
61302 PTS Pension 808 708 708 708
61304 Employee Assistance Program 48 48 48 48
61401 FICA/Medicare 1,484 1,502 1,502 1,509
61501 Group Health and Life Insurance 25,435 27,917 27,917 30,353
61505 Long-term Disability Insurance 762 738 738 741
61506 Short-term Disability Insurance 344 - - -
61507 Dental Insurance 2,500 2,520 2,520 2,520
61509 Worker's Compensation 2,689 2,426 2,426 3,246
61510 Unemployment Insurance 311 309 309 310
61000 Total Personnel 142,323 147,948 148,288 151,730
Commodities:
62202 Sand and Gravel 203 650 650 650
62205 Plumbing and Electrical Materials and Supplies 3,186 3,000 3,000 3,000
62206 Landscaping and Plant Materials 4,129 4,700 4,700 4,700
62305 Chemicals 3,178 4,000 4,000 4,000
62401 Gasoline 1,789 2,600 2,600 2,600
62402 Diesel 2,225 3,133 3,133 3,133
62805 Clothing and Uniforms 916 980 980 980
62806 Safety Materials and Supplies 883 500 500 500
62807 Consumable Tools/Small Equipment 1,896 2,650 2,650 2,650
62899 Other Miscellaneous Operating Supplies 3,511 4,500 4,500 4,500
62000 Total Commodities 21,916 26,713 26,713 26,713
Contract Services:
63306 Security Services 480 - - -
63599 Other Maintenance Services 1,094 - - -
63999 Other Contract Services 15,384 14,450 14,450 22,650
63000 Total Contract Services 16,958 14,450 14,450 22,650
Town of Avon
Line Item Detail
Section III, Page 25
Function: Parks and Recreation #500
Department: Parks and Recreation #510
Division/Program: Town Center West Maintenance #417
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Other Operating Costs:
64201 Telephone 1,194 - - -
64202 Gas 1,474 - - -
64203 Electric 77,065 75,000 75,000 7,000
64401 Fleet Maintenance Charges 5,893 12,000 12,000 12,000
64402 Equipment Replacement Charges 18,199 18,232 18,232 15,624
64403 Washbay Charges 936 657 657 1,872
64905 Insurance Premiums 4,063 - - -
64906 Insurance Deductibles - - - -
64000 Total Other Operating Costs 108,824 105,889 105,889 36,496
Capital Outlay:
66499 Machinery and Equipment 5,794 5,700 5,700 7,500
66000 Total Capital Outlay 5,794 5,700 5,700 7,500
60000 Total Expenditures 295,815$ 300,700$ 301,040$ 245,089$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2014
Section III, Page 26
Department:Parks and Recreation
Program:Town Center West Maintenance
Account 2014
Number Account Name Justification Budget
61121 PTS Wages 1,040hrs (26 weeks) X $17.00/hr.17,680$ 17,680
61151 Overtime Wages Overtime Demands FT 3,600 3,600$
62202 Sand and Gravel Decorative Rock 650$ 650
62205 Plumbing & Electrical Supplies & Materials Irrigation Supplies 3,000 3,000
Compost & Mulch 1,250
Flowers, Trees, Shrubs & Sod 2,100
Sod 450
Seed 400
62206 Landscaping and Plant Materials Other/Vandalism 500 4,700
Fertilizer 400
Pesticide 300
62305 Chemicals Icemelt 3,300 4,000
62401 Gasoline Unleaded Fuel 2,600 2,600
62402 Diesel Diesel Fuel 3,133 3,133
Outerwear 200
62805 Clothing and Uniforms Work Clothing 780 980
62806 Safety Materials and Supplies Safety Supplies 500 500
Maintenance Tools 1,000
62807 Consumable Tools, Small Equipment Small Equipment 1,650 2,650
Misc. Supplies 500
Bollard Parts 1,500
62899 Other Miscellaneous Operating Supplies Holiday Lights: Replacement 2,500 4,500
62000 Total Commodities 26,713$
Tree Care (removal, pruning, spraying)5,650$
Weed Control (Lake Street/Mall Turf)3,150
Snow Removal Handwork 11,200
Asphalt Repair 1,200
Miscellaneous Repairs 1,200
63999 Other Contract Services Vandalism 250 22,650
63000 Total Contract Services 22,650$
64203 Electrical Avon Station, Lettuce Shed Lane 7,000$ 7,000
TOWN OF AVON
DETAILED BUDGET REQUESTS
2014
Section III, Page 27
Department:Parks and Recreation
Program:Town Center West Maintenance
Account 2014
Number Account Name Justification Budget
64401 Fleet Maintenance Charges Annual Fleet Maintenance Charges 12,000 12,000
64402 Equipment Replacement Charges Annual Equipment Rental Charges 15,624 15,624
64403 Washbay Charges Annual Washbay Charges 1,872 1,872
64000 Total Other Operating Costs 36,496$
66499 Machinery and Equipment Air Compressor 7,500$ 7,500
66000 Total Capital Outlay 7,500$
Section III, Page 28
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Personnel Services
Commodities
Contract Services 700 700 700
Other Operating Costs 250 250 250
Capital Outlay
Total -$ 950$ 950$ 950$
Department Expenditures by Program
Avon Urban Renewal FundFund: Avon Urban Renewal Fund Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
SEE CAPITAL PROJECTS & TOWN CENTER WEST MAINTENENANCE FUND
Proposed
Budget
2014 The Urban Renewal Fund's main source of funding is property tax increment revenues for Urban
Renewal Plan areas within the Town. The Town Center West Urban Renewal Plan Area was
created in 2008, and is the only plan area within Avon; it has a 25-year life of increment finance.
Property tax increment revenues for 2014 are based upon an increment of $12,092,700 and an
overlapping mill rate of 61.044, representing a 3.3% decrease for 2014. Refinance of the existing
Vectra Bank loan, in the amount of $6,0125,000, at an estimated fixed rate of 4%, is included in the
2013 budget. Funds from the refinance and available surplus balances will provide $750,000 to the
Capital Project Fund for the Mall Improvement in 2014. In 2014, funds transferred to the Town
Center West Maintenance Fund, are reduced to $200,000.
The Urban Renewal Fund is administered by the Finance Director.
Section III, Page 29
FUND SUMMARY
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
REVENUES
Taxes 743,212$ 753,921$ 742,412$ 738,187$
Investment Earnings 4,378 5,525 5,525 1,461
Total Operating Revenues 747,590 759,446 747,937 739,648
Other Sources
Transfers In - General Fund - - - -
Loan Proceeds - - 6,825,000 -
TOTAL REVENUES 747,590 759,446 7,572,937 739,648
EXPENDITURES
Current:
General Government - 950 950 950
Capital Improvements 53,773 358,743 100,000 -
Debt Service:
Principal 270,000 280,000 6,295,000 305,000
Interest 193,565 195,985 183,777 239,573
Debt Issuance Costs - - 136,285 -
Treasurer Fees 28,829 28,000 22,618 22,146
Fiscal Charges 1,000 - 1,000 1,000
Other Uses
Transfers Out - Capital Projects Fund - - - 700,000
Transfers Out - Town Center West Mtc. Fund 275,000 275,000 275,000 200,000
TOTAL EXPENDITURES 822,167 1,138,678 7,014,630 1,468,669
NET SOURCE (USE) OF FUNDS (74,577) (379,232) 558,307 (729,021)
FUND BALANCES, Beginning of Year 877,095 1,170,387 802,518 1,360,825
FUND BALANCES, End of Year 802,518$ 791,155$ 1,360,825$ 631,804$
FUND BALANCES:
Restricted For:
Debt Service 552,525$ 552,525$ 628,240$ 628,240$
Capital Improvements 104,970 - 700,000 -
Urban Renewal 145,023 238,630 32,585 3,564
TOTAL FUND BALANCES 802,518$ 791,155$ 1,360,825$ 631,804$
AVON URBAN RENEWAL AUTHORITY
Summary
Section III, Page 30
Function: General Government/Financial #140
Department: Finance #140
Program: Avon Urban Renewal Authority #148
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries -$ -$ -$ -$
61301 FT Pension - - - -
61303 Wellness - - - -
61304 Employee Assistance Program - - - -
61401 FICA/Medicare - - - -
61501 Group Health and Life Insurance - - - -
61505 Long-term Disability Insurance - - - -
61507 Dental Insurance - - - -
61509 Worker's Compensation - - - -
61510 Unemployment Insurance - - - -
61000 Total Personnel - - - -
Commodities:
62905 Books and Periodicals - - - -
62999 Office Supplies and Materials - - - -
62000 Total Commodities - - - -
Contract Services:
63101 Legal Services - 500 500 500
63203 Printing and Reproduction - 200 200 200
63000 Total Contract Services - 700 700 700
Other Operating Costs:
64901 Advertising/Legal - 250 250 250
64000 Total Other Operating Costs - 250 250 250
60000 Total Expenditures -$ 950$ 950$ 950$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2014
Section III, Page 31
Department:Finance
Program:Avon Urban Renewal Authority
Account 2014
Number Account Name Justification Budget
63101 Legal Services AURA General Counsel Services 500$ 500
63230 Printing and Reproduction Printing 200 200
63000 Total Contract Services 700$
64901 Advertising and Legal Legal Notices 250$ 250
64000 Total Other Operating Costs 250$
Section III, Page 32
Debt Service Summary
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2012 2013 2013 2014
DEBT SERVICE
931 Series 2009, Vectra Bank Loan:
64303 Treasurer Fees 28,829$ 28,000$ 22,618$ -$
65101 Principal 270,000 280,000 6,295,000 -
65102 Interest 193,565 195,985 183,777 -
65103 Fiscal Charges 1,000 - 1,000 -
65104 Debt Issuance Costs - - - -
60000 Sub-total 493,394 503,985 6,502,395 -
932 Series 2013, Tax Increment Revenue Bonds
64303 Treasurer Fees - - - 22,146
65101 Principal - - - 305,000
65102 Interest - - - 239,573
65103 Fiscal Charges - - - 1,000
65104 Debt Issuance Costs - - 136,285 -
60000 Sub-total - - 136,285 567,719
60000 TOTAL DEBT SERVICE 493,394 503,985 6,638,680 567,719
AVON URBAN RENEWAL AUTHORITY
Debt Service
Section III, Page 33
CIP Projects Inventory
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2012 2013 2013 2014
CAPITAL IMPROVEMENT PROJECTS
Roads and Streets:
Street Improvements:
32012 Lake Street Realignment Design -$ -$ -$ -$
32013 Lake Street Construction - - - -
32014 Main Street Design - - - -
32015 Main Street Easements - - - -
32016 Main Street Construction 53,773 358,743 100,000 -
32017 Benchmark Road Design - - - -
Total Capital Improvement Projects 53,773$ 358,743$ 100,000$ -$
AVON URBAN RENEWAL AUTHORITY
Capital Projects
Section III, Page 34
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Fund: Community Enhancement
Proposed
Budget
2014
Community Enhancement FundBudget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
SEE CAPITAL PROJECTS FUND
The Community Enhancement Fund (CEF) originates from the Franchise Agreement the Town of
Avon has with Holy Cross Energy to sell electricity to the Town. 1% of the revenue generated by Holy
Cross Energy in the Town of Avon is placed in the Community Enhancement Fund and is restricted to
the following uses: Beautification Projects, Energy Conservation Projects, Equipment and Technology
Upgrades for Schools, Scholarship Funds, Acquisition of open space and/or park land and
development, Sponsorship of Special Community Events, Undergrounding of Overhead Electric and
Other Utility Lines.
The CEF generates $75,000/year and there is $533,330 currently in the CEF Fund Balance. Projects
in the CIP proposed to be funded by the CEF include the remodel of the restrooms in H.A.
Nottingham Park ($275,000) in 2014 and undergrounding of the power lines along the Eagle Valley
Trail between Eaglebend Apartments and Stonebridge Drive.
The Town Engineer administers the Community Enhancement Fund.
Section III, Page 35
Fund Summary
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
REVENUES
Other Revenue:
Community Enhancement Fees 72,862$ 75,000$ 75,000$ 75,000$
Total Operating Revenues 72,862 75,000 75,000 75,000
Other Sources
Transfers In - General Fund - - - -
TOTAL REVENUES 72,862 75,000 75,000 75,000
EXPENDITURES
Public Works:
Community Enhancement - - - -
Total Operating Expenditures - - - -
Other Uses
Transfers Out - Capital Projects Fund - 350,000 - 275,000
TOTAL EXPENDITURES - 350,000 - 275,000
NET SOURCE (USE) OF FUNDS 72,862 (275,000) 75,000 (200,000)
FUND BALANCES, Beginning of Year 385,468 460,468 458,330 533,330
FUND BALANCES, End of Year 458,330$ 185,468$ 533,330$ 333,330$
FUND BALANCES:
Restricted For:
Community Enhancement Projects 458,330$ 185,468$ 533,330$ 233,330$
Assigned For:
US Hwy 6 Trail Project Undergrounding - - - 100,000
TOTAL FUND BALANCES 458,330$ 185,468$ 533,330$ 333,330$
MUNICIPAL SERVICES
Community Enhancement Fund #23
Section III, Page 36
Fund: Water
Department: Water Utilities
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Personnel Services 48,720$ 52,971$ 42,013$ 43,047$
Commodities - - - -
Contract Services 41,233 62,500 62,500 122,500
Other Operating Costs 26,900 25,150 25,150 28,250
Capital Outlay - - - -
Total 116,853$ 140,621$ 129,663$ 193,797$
Department Expenditures by Program
Water Utilities 116,853$ 140,621$ 129,663$ 193,797$
Total 116,853$ 140,621$ 129,663$ 193,797$
1. Construction bid and management of Nottingham Lake liner replacement.
2. Implementation of wetland enhancement into the Lake liner replacement.
3. Advancement of Mountain Star water tank and fire flow evaluations.
Estimated Personnel Time 90%
Estimated Nonpersonnel Costs 135,675$
Total Activity Cost 174,417$
Performance Metric(s)Projects completed on time and on budget
Estimated Personnel Time 10%
Estimated Nonpersonnel Costs 15,075$
Total Activity Cost 19,380$
Performance Metric(s)Community Survey
DEPARTMENT OPERATIONS
Proposed
Budget
2014
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
2013 MAJOR ACCOMPLISHMENTS
Water FundThe Water Fund collects revenues, which are restricted to water related projects and expenses.
Revenues are generated by a $4,000 per Single Family Equivalent (SFE) water tap fee and a
$3.25/SFE/month fee on the water bill. Expenditures in the Water Fund include engineering and
construction of projects, water attorney fees and irrigation ditch maintenance. The 2014 ditch
maintenance reflects significant work to catch-up on deferred maintenance . In addition, revenues
are contributed to third parties for water quality monitoring, river clean-up and associated projects.
The Water Fund is administered by the Town Engineer. Approximately 10% of the Engineer's total
administration time is charged to the Water Fund.
Management of Capital Water Projects: Includes accounts payable and payroll processing and general
accounting; revenue collection, compliance, licensing and administration; procurement compliance and
fixed asset inventory; internal control structure and asset safekeeping; and preparation of the Town's
comprehensive annual financial report.
Long-range Planning: Includes oversight of water rights and work on the resolution of issues with the
Water Authority as identified in the 2013-14 Strategic Plan.
Section III, Page 37
Fund Summary
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
REVENUES
Charges for Services:
Water Surcharges 148,233$ 145,000$ 145,000$ 145,000$
Tap Fees 49,485 252,000 265,220 20,000
Tap Fees - Mountain Star 6,945 - 13,677 -
Total Charges for Services 204,663 397,000 423,897 165,000
Other Revenues
Nonclassified Revenues 1,233 - - -
TOTAL REVENUES 205,896$ 397,000$ 423,897$ 165,000$
EXPENDITURES
Water Utilities 116,853 140,621 129,663 193,797
Total Operating Expenditures 116,853 140,621 129,663 193,797
Other Uses
Transfers Out - Capital Projects Fund 648,273 1,250,000 1,300,000 -
TOTAL EXPENDITURES 765,126 1,390,621 1,429,663 193,797
NET SOURCE (USE) OF FUNDS (559,230) (993,621) (1,005,766) (28,797)
FUND BALANCES, Beginning of Year 2,339,866 1,663,063 1,780,636 774,870
FUND BALANCES, End of Year 1,780,636$ 669,442$ 774,870$ 746,073$
FUND BALANCES:
Restricted For:
Water Projects 1,780,636$ 669,442$ 774,870$ 146,073$
Assigned For:
Mountain Star Water Tank Contribution - - - 600,000
TOTAL FUND BALANCES 1,780,636$ 669,442$ 774,870$ 746,073$
MUNICIPAL SERVICES
Water Fund #24
Town of Avon
Line Item Detail
Section III, Page 38
Function: Utilities
Department: Public Works
Program: Water Utilities #424
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 35,148$ 39,325$ 30,857$ 31,667$
61106 Paid Out Leave 1,750 378 292 304
61111 FT Bonuses 1,250 - - -
61151 Overtime 40 - - -
61201 Automobile Allowance 930 552 900 900
61301 FT Pension 4,130 4,367 3,368 3,517
61304 Employee Assistance Program 10 11 8 8
61401 FICA/Medicare 572 584 457 477
61501 Group Health and Life Insurance 3,604 6,368 4,952 4,957
61505 Long-term Disability Insurance 179 226 171 176
61506 Short-term Disability Insurance 149 - - -
61507 Dental Insurance 333 567 441 441
61509 Worker's Compensation 509 472 472 501
61510 Unemployment Insurance 116 121 95 99
61000 Total Personnel 48,720 52,971 42,013 43,047
Contract Services:
63101 Legal Service 23,388 25,000 25,000 45,000
63102 Audit and Accounting Services 1,500 1,500 1,500 1,500
63104 Engineering Services 2,926 3,000 3,000 1,000
63999 Other Contract Services 13,419 33,000 33,000 75,000
63000 Total Contract Services 41,233 62,500 62,500 122,500
Other Operating Costs:
64902 Financial Donations & Contributions 26,650 24,900 24,900 28,000
64905 Insurance Premiums 250 250 250 250
64000 Total Other Operating Costs 26,900 25,150 25,150 28,250
60000 Total Water Utilities 116,853$ 140,621$ 129,663$ 193,797$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2014
Section III, Page 39
Department:Public Works
Program:Water Utilities
Account 2014
Number Account Name Justification Budget
Water Engineers and Water Attorney
63101 Legal Services Services for Water Rights Filing 45,000$ 45,000
63102 Audit and Accounting Services 2013 Audit 1,500 1,500
63104 Engineering Services Miscellaneous Engineering Services 1,000 1,000
Ditch Maintenance 60,000
63999 Other Contract Services Restoration of south face of dam 15,000 75,000
63000 Total Contract Services 122,500$
Discretionary Funding:
Watershed Council 4,000$
Urban Runoff Group Projects 10,000
Financial Support, Donations ERWSD & USGS 13,000
64902 and Contributions Eagle River Cleanup 1,000 28,000
64905 Insurance Premiums Commercial and Umbrella Coverage 250 250
64000 Total Other Operating Costs 28,250$
Section III, Page 40
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Proposed
Budget
2014
Affordable Housing FundFund: Affordable Housing Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
NO EXPENDITURES ARE PROVIDED IN THE 2014 BUDGET.
A PROGRAM FOR USE OF THE MONIES WILL BE DEVELOPED IN EARLY 2014.
The Affordable Housing Fund was established to receive payment from two developments:
$846,000 from the Westin Riverfront development, and $100,000 from the original Gates
Development (now known as The Ascent). The exactions were paid in full satisfaction of the
employee housing impact fee and mitigation requirements. Monies in the Fund may be used for
any purpose deemed appropriate by the Town Council.
The Town Manager administers the Affordable Housing Fund.
Section III, Page 41
Fund Summary
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
REVENUES
Investment Earnings 319$ -$ 1,389$ 1,311$
Other Revenue:
Nonclassified Revenues 36,144 - 137,727 2,429
Total Operating Revenues 36,463 - 139,116 3,740
Other Sources
Transfers In - General Fund - - - -
Total Other Sources - - - -
TOTAL REVENUES 36,463 - 139,116 3,740
EXPENDITURES
General Government:
Affordable Housing 115,700 1,700 1,700 50,000
Total Operating Expenditures 115,700 1,700 1,700 50,000
TOTAL EXPENDITURES 115,700 1,700 1,700 50,000
NET SOURCE (USE) OF FUNDS (79,237) (1,700) 137,416 (46,260)
FUND BALANCES, Beginning of Year 651,675 535,975 572,438 709,854
FUND BALANCES, End of Year 572,438$ 534,275$ 709,854$ 663,594$
MUNICIPAL SERVICES
Affordable Housing Fund #25
Town of Avon
Line Item Detail
Section III, Page 42
Function: General Government/Executive #130
Department: N/A
Program: Affordable Housing #193
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Other Operating Costs:
64501 Down Payment Assistance 114,000 - - -
64902 Financial Support, Donations, & Cont.1,700 1,700 1,700 50,000
64000 Total Other Operating Costs 115,700 1,700 1,700 50,000
60000 Total Expenditures 115,700$ 1,700$ 1,700$ 50,000$
Town of Avon
Line Item Detail
Section III, Page 43
Department:General Government/Executive
Program:Affordable Housing
Account 2014
Number Account Name Justification Budget
Discretionary Funding:
Financial Support, Donations Augustana Care
64902 and Contributions Castle Peak Senior Care Community 50,000$ 50,000
64000 Total Other Operating Costs 50,000$
Section III, Page 44
Proposed
Budget
2014
Budget Summary
DEPARTMENT OVERVIEW
Fund: Facilities Reserve Fund
Facilities Reserve FundThe Facilities Reserve Fund (FRF) was originally established to accumulate funds to maintain major
Town of Avon equipment that have a limited useful life and will need refurbishment or replacement
such as elevators, air handlers, and vehicle lifts. The Town has not budgeted monies for the FRF
since 2009. These expensive pieces of equipment also are appropriate to fund, depending on
magnitude of cost and expected useful life, from the CIP Fund or the General Fund. To reduce
duplicate purposes, and to better identify funding priorities, the balance of the FRF has been
consolidated into the 2014 CIP Fund revenues.
Section III, Page 45
Fund Summary
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
REVENUES
Other Revenue -$ -$ -$ -$
Total Operating Revenues - - - -
Other Sources
Transfers In - General Fund - - - -
TOTAL REVENUES - - - -
EXPENDITURES
Public Works:
Facilities Maintenance - - - -
Total Operating Expenditures - - - -
Other Uses
Transfers Out - Capital Projects Fund - - - 413,251
TOTAL EXPENDITURES - - - 413,251
NET SOURCE (USE) OF FUNDS - - - (413,251)
FUND BALANCES, Beginning of Year 413,251 413,251 413,251 413,251
FUND BALANCES, End of Year 413,251$ 413,251$ 413,251$ -$
MUNICIPAL SERVICES
Facilities Reserve Fund #26
Section III, Page 46
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Fund: Debt Service
Proposed
Budget 2014
Debt Service FundBudget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
SEE FUND SUMMARY
The Debt Service fund is used to account for the accumulation of resources for the payment of
principal and interest on the Town's debt not accounted for in any other fund. Property taxes are
levied to pay the Town's Series 2004 General Obligation Refunding bonds, which were issued to
finance the Town's roundabouts in 21996. A decline of 9.13% in assessed valuation from the
previous year, will increase the mill rate from 3.027 to 3.341 to generate the amount of property
taxes necessary to meet the debt service requirements. Also included in the fund, are the Series
1999 Sales Tax Revenue Refunding Bonds, with a maturity of 2014. Funding for these bonds in
2004 is provided from revenues in the Capital Projects Fund. The Series 2010, Certificates of
Participation are also accounted for in the Debt Service Fund, including the $510,285 held in trust
for the certificates.
The Finance Director administers the Debt Service Fund.
Section III, Page 47
Fund Summary
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2012 2013 2013 2014
REVENUES
Taxes:
51101 General Property Taxes 569,156$ 546,140$ 557,510$ 550,523$
51102 Property Tax - Delinquent (5,044) - - -
51103 Property Tax - Interest & Penalties 195 - - -
51104 Property Tax - Abatement (2,090) - - -
51000 Total Taxes 562,217 546,140 557,510 550,523
Investment Earnings:
57101 Investment Earnings 957 1,000 1,000 1,000
Other Sources:
59201 Transfers-In from Capital Projects Fund 710,594 714,666 714,666 712,829
59000 Total Other Sources 710,594 714,666 714,666 712,829
50000 TOTAL REVENUES 1,273,768 1,261,806 1,273,176 1,264,352
EXPENDITURES
Debt Service:
919 Series 1999, Sales Tax Revenue Refunding Bonds
65101 Principal 405,000 425,000 425,000 445,000
65102 Interest 58,012 39,585 39,585 20,248
922 Series 2004, G.O. Refunding Bonds
65101 Principal 445,000 455,000 455,000 475,000
65102 Interest 90,397 73,710 73,710 58,013
924 Series 2010, Certificates of Participation
65101 Principal 120,000 125,000 125,000 125,000
65102 Interest 128,481 126,081 126,081 123,581
911
64303 County Treasurer Fees 11,293 10,930 11,150 11,010
65103 Fiscal Agent Fees 2,500 6,500 6,500 6,500
Total Debt Service 1,260,683 1,261,806 1,262,026 1,264,352
60000 TOTAL EXPENDITURES 1,260,683 1,261,806 1,262,026 1,264,352
NET SOURCE (USE) OF FUNDS 13,085 - 11,150 -
FUND BALANCES, Beginning of Year 494,552 494,552 507,637 518,787
FUND BALANCES, End of Year 507,637$ 494,552$ 518,787$ 518,787$
MUNICIPAL SERVICES
Debt Service Fund #31
Section III, Page 48
Fund: Transit
Dept: Transportation
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Personnel Services 441,503$ 410,092$ 413,152$ 495,934$
Commodities 97,458 104,675 104,675 111,582
Contract Services 24,602 18,767 18,767 74,517
Other Operating Costs 324,876 376,524 379,980 544,539
Debt Service 60,220 60,220 60,220 60,220
Capital Outlay 378,044 112,023 114,517 411,100
Total 1,326,703$ 1,082,301$ 1,091,311$ 1,697,892$
Department Expenditures by Program
Administration 88,601$ 48,222$ 51,678$ 205,485$
Operations 1,238,102 1,034,079 1,039,633 1,286,737
Wash Bay - - - 205,670
Total 1,326,703$ 1,082,301$ 1,091,311$ 1,697,892$
Authorized Positions
Transit Director 0.35 ---
Transit Superintendent 1 1 1 1
Bus Driver 3 3 3 3
Total 4.35 4 4 4
1. Participated in key decisions in finalizing finishes and improvements in the new Avon Regional
Transportation Facility.
2. Initiated service to Buffalo Ridge apartments.
3. Negotiated lease agreement with ECO for bus storage.
Proposed
Budget
2014
Budget Summary
DEPARTMENT OVERVIEW
Tranportation DepartmentADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
2013 MAJOR ACCOMPLISHMENTS
The Transportation Department is the singular department of the Transit Fund and is responsible for
all transportation related activities for the Town of Avon. The Department's core responsibilities
consist of developing and sustaining effective, safe, and consistent community transportation
programs for the residents and guests of the Town of Avon. The Transit Fund operates as an
enterprise fund and is used to account for operations that are financed and operated a manner similar
to private business enterprises, where the intent of the Town Council is that the costs of providing
services to the general public on a continuing basis be financed or recovered through user charges.
Monies may also be provided to the Transit Fund from general taxes collected by the Town of Avon,
when appropriate, to ensure a positive net income on an annual basis.
The Transportation Department is administered by the Transit Superintendent who coordinates both the
operational and administrative areas; with operational oversight greater is the winter and general non-
operational duties heavier in the summer.
Section III, Page 49
Fund: Transit
Dept: Transportation
Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:89,968$
Total Activity Cost:205,485$
Performance Metric(s):Internal Survey
Community Survey
Estimated Personnel Time:67%
Estimated Nonpersonnel Costs:669,040$
Total Activity Cost:862,114$
Performance Metric(s):Winter cost per rider per route
Winter on time performance
Community Survey
Estimated Personnel Time:33%
Estimated Nonpersonnel Costs:329,527$
Total Activity Cost:424,623$
Performance Metric(s):Summer cost per rider per route
Summer on time performance
Community Survey
Proposed
Budget
2014
PROGRAM ACTIVITIES AND OPERATIONS Transportation DepartmentAdministration: The Transit Superintendent oversees the day-to-day bus service routes, transit program
development, strategic planning, funding allocations, establishes performance goals, pursues coordination
strategies, develops a passenger feedback systems, designs and implements advertising and promotion,
completes annual reports, budgets, ADA certification and compliance, drug/alcohol program, vehicle
procurement, Federal Transit Administration, Region VIII/Colorado Department of Transportation grant
solicitation/management, and Intergovernmental Agreement/Third Party contract execution. The Transit
Superintendent occasionally fills in for drivers on sick leave or during hiring transitions.
Route Operations: Includes service design/service implementation schedule and policy, system safety
and security, fleet management, customer (guest) service protocols, employee standards, seasonal
employee recruitment, training, and certification, performance metric(s), and day to day field operational
supervision.
Winter Service: Three (3) route operations occur during the winter months: The Black Line serving the
Avon Core and residential areas other than Wildridge, a Skier Shuttle, supported with funding from Beaver
Creek, and evening Restaurant Shuttle. Hours and route frequency are summarized in the table below.
The Town provides in-kind bus service for The Birds of Prey World Cup, running additional buses.
Summer Service: The seven-day per week Black Line Route operates occur during the summer months:
The Black Line serves the Avon Core and residential areas other than Wildridge. In 2014, a smaller 25-
seat shuttle van will operate the route to meet the lower demand. Hours and route frequency are
summarized in the table below.
Winter Winter Winter Loop Winter Summer Summer Summer Loop Summer Annual
Route Op Hrs Frequence # Buses Time Serv. Hr.Op Hrs Frequence # Buses Time Serv. Hr.Cost
Black Line 6:30-6:30 30 Min 1 30 Min 2,279 7:00-6:30 30 1 30 3,161 $442,979
Skier Shuttle 8:00-6:00 15 -30 Min 2 30 Min 2,913 $237,206
Restaurant Shuttle 6:00-10:00 30 Min 1 30 Min 625 $50,894
$0
Total Service Hrs 5,817 Total Service Hrs 3,161 $731,079
Grand Total Service Hours 8,978
Section III, Page 50
Fund: Transit
Dept: Transportation
Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:113,423$
Total Activity Cost:205,670$
Performance Metric(s):Internal Survey
Cost Recovery
Transportation DepartmentProposed
Budget
2014
Wash Bay: Located in the Bus Storage Facility, a wash bay is sized for large buses and smaller vehicles
and equipment. The bay also includes a service station for checking fluids and daily checklists. Charges
are estimated each year based upon the operational and maintenance costs of operating the wash bay,
including staff time for servicing vehicles.
Section III, Page 51
Fund Summary
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
REVENUES
Taxes 40,032$ 40,317$ 40,317$ 39,999$
Intergovernmental 305,351 88,498 90,494 328,000
Charges for Services 87,969 90,000 90,594 312,252
Other Revenues 3,172 26,500 7,636 47,632
Total Operating Revenues 436,524 245,315 229,041 727,883
Other Sources
Transfers In from General Fund - Operating 810,000 755,000 776,000 825,000
Transfers In from General Fund - Capital - - - 82,000
Total Other Sources 810,000 755,000 776,000 907,000
TOTAL REVENUES 1,246,524 1,000,315 1,005,041 1,634,883
EXPENDITURES
Transportation 1,326,703 1,082,301 1,091,311 1,697,892
TOTAL EXPENDITURES 1,326,703 1,082,301 1,091,311 1,697,892
NET SOURCE (USE) OF FUNDS (80,179) (81,986) (86,270) (63,009)
FUND BALANCES, Beginning of Year 702,512 622,333 622,333 536,063
FUND BALANCES, End of Year 622,333$ 540,347$ 536,063$ 473,054$
MUNICIPAL SERVICES
Transit Enterprise Fund #52
Section III, Page 52
Revenue Detail
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2012 2013 2013 2014
Taxes:
Property Taxes
51101 Property Tax/ Gates GID 39,999 40,317 40,317 39,999
51103 Current & Delinquent interest 33 - - -
51000 Total Taxes 40,032 40,317 40,317 39,999
Intergovernmental:
Federal Grants:
53104 FTA Grant 305,351 88,498 90,494 328,000
53000 Total Intergovernmental 305,351 88,498 90,494 328,000
Charges for Services:
Transportation:
54501 Beaver Creek 78,000 90,000 90,000 90,000
54502 Charter/Special Event Revenues- Snowball 9,969 - - -
54507 Wash Bay Services- External - - 594 144,870
54902 Wash Bay Services- Internal - - - 77,382
54000 Total Charges for Services 87,969 90,000 90,594 312,252
Other Revenues:
58201 Lease of Town-owned Property - 22,500 3,636 43,632
58995 Bus Advertising Revenues 3,172 4,000 4,000 4,000
58999 Miscellaneous Nonclassified Revenues - - -
58000 Total Other Revenues 3,172 26,500 7,636 47,632
Other Sources:
59201 Transfers In from General Fund - Operating 810,000 755,000 776,000 825,000
59201 Transfers In from General Fund - Capital - - - 82,000
59000 Total Other Sources 810,000 755,000 776,000 907,000
50000 TOTAL REVENUES 1,246,524 1,000,315 1,005,041 1,634,883
MUNICIPAL SERVICES
Transit Enterprise Fund #52
Section III, Page 53
Fund: Fleet
Dept: Fleet Maintenance
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Personnel Services 537,932$ 640,077$ 634,799$ 649,526$
Commodities 405,144 410,823 416,173 434,384
Contract Services 61,805 69,626 93,176 67,280
Other Operating Costs 93,670 121,938 113,338 114,310
Debt Service 255,150 253,406 253,406 261,522
Capital Outlay 22,951 30,000 24,351 19,120
Total 1,376,652$ 1,525,870$ 1,535,243$ 1,546,142$
Department Expenditures by Program
Fleet Maintenance 1,366,968$ 1,512,870$ 1,523,693$ 1,546,142$
Wash Bay 9,684 13,000 11,550 -
Total 1,376,652$ 1,525,870$ 1,535,243$ 1,546,142$
Authorized Positions
Fleet Director 0.25 ---
Fleet Manager 1 1 1 1
Accounting Assistant II 1 1 1 1
Mechanic I-II 5 5 5 5
Mechanics Helper -1 1 1
Total 7.25 8 8 8
1. Met Cost Recovery Ratio and increased revenues to third parties by 30% over 2012 revenues.
2. Reorganized facility space to accommodate the Buildings Division.
3. Critically reviewed motor pool and reduced underused stock by 6 cars.Fleet Maintenance DepartmentADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
2013 MAJOR ACCOMPLISHMENTS
Proposed
Budget
2014
Budget Summary
DEPARTMENT OVERVIEW
The Fleet Maintenance Fund is an enterprise fund and is used to account for operations that are
financed and operated a manner similar to private business enterprises, where the intent of the Town
Council is that the costs of providing services to the general public on a continuing basis be financed
or recovered through user charges. Monies may also be provided to the Fleet Maintenance Fund
from general taxes collected by the Town of Avon, when appropriate, to ensure a positive net income
on an annual basis. The Fleet Department is the only division in the Fund and provides vehicle and
rolling stock service for Town of Avon as well as other third party governmental agencies.
The Fleet Department is administered by the Fleet Manager who spends approximately 90% on general
department administration, and the balance on mechanic training and hands-on support.
Section III, Page 54
Fund: Fleet
Dept: Fleet Maintenance
Budget Summary
Estimated Personnel Time:35%
Estimated Nonpersonnel Costs:313,816$
Total Activity Cost:541,150$
Performance Metric(s):70% Cost Recovery
Internal Survey
Estimated Personnel Time:65%
Estimated Nonpersonnel Costs:582,800$
Total Activity Cost:1,004,992$
Performance Metric(s):70% Cost Recovery
Internal Survey
Proposed
Budget
2014
PROGRAM ACTIVITIES AND OPERATIONS Fleet Maintenance DepartmentTown of Avon Vehicles and Rolling Stock: Town departments are charged a competitive “fully
burdened” shop rate for regular maintenance and repair. The Fleet Department targets a billable total cost
recovery of 70% from work through the year.
Third Party Vehicles and Rolling Stock: Third party governmental agencies are charged a competitive
“fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a cost
recovery of 70% from total work through the year.
Section III, Page 55
Fund Summary
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
REVENUES
Charges for Services 1,031,412$ 1,348,982$ 1,337,733$ 1,299,935$
Other Revenue 13,376 - 710 -
Total Operating Revenues 1,044,788 1,348,982 1,338,443 1,299,935
Other Sources
Transfers-In from General Fund 100,000 95,000 150,000 150,000
Capital Lease Proceeds - 30,000 30,000 -
Total Other Sources 100,000 125,000 180,000 150,000
TOTAL REVENUES 1,144,788 1,473,982 1,518,443 1,449,935
EXPENDITURES
Public Works:
Fleet Maintenance 1,366,968 1,512,870 1,523,693 1,546,142
Washbay 9,684 13,000 11,550 -
Total Operating Expenditures 1,376,652 1,525,870 1,535,243 1,546,142
TOTAL EXPENDITURES 1,376,652 1,525,870 1,535,243 1,546,142
NET SOURCE (USE) OF FUNDS (231,864) (51,888) (16,800) (96,207)
FUND BALANCES, Beginning of Year 553,491 321,627 321,627 304,827
FUND BALANCES, End of Year 321,627$ 269,739$ 304,827$ 208,620$
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Section III, Page 56
Revenue Summary
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2012 2013 2013 2014
Charges for Services:
54806 3rd Party Fleet Maintenance Charges 624,518$ 722,814$ 722,814$ 722,814$
54901 Departmental Fleet Maintenance Chrgs 356,522 555,870 559,621 557,121
54902 Wash Bay Charges 41,235 45,298 45,298 -
54903 Sales of Fuel 9,137 25,000 10,000 20,000
54000 Total Charges for Services 1,031,412 1,348,982 1,337,733 1,299,935
Other Revenues:
58205 Insurance Reimbursements 7,931 - - -
58999 Miscellaneous Nonclassified Revenues 5,445 - 710 -
58000 Total Other Revenues 13,376 - 710 -
Other Sources:
59201 Transfers In - General Fund 100,000 95,000 150,000 150,000
59303 Capital Lease Proceeds - 30,000 30,000 -
59000 Total Other Sources 100,000 125,000 180,000 150,000
50000 TOTAL REVENUES 1,144,788$ 1,473,982$ 1,518,443$ 1,449,935$
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Section III, Page 57
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Fleet and Heavy Equipment 423,369 251,608 251,608 277,199
Recreation Center Equipment 49,236 45,944 45,944 104,703
Computer and Office Equipment 75,081 39,415 39,415 77,500
Total 547,686$ 336,967$ 336,967$ 459,402$
Fund: Equipment Replacement Fund
Proposed
Budget
2014
Equipment Replacement FundBudget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
This fund is used to account for the rental of certain vehicles and equipment to other departments for
the accumulation of funds for future replacements.
The Equipment Replacement Fund is administered by the Finance Director with assistance from other
department heads..
Section III, Page 58
Fund Summary
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
REVENUES
Charges for Services 447,199$ 450,035$ 450,035$ 563,570$
Total Operating Revenues 447,199 450,035 450,035 563,570
Other Sources
Sales of Fixed Assets 70,400 11,000 26,500 3,500
Capital Lease Proceeds 217,004 124,608 124,608 188,062
Total Other Sources 287,404 135,608 151,108 191,562
TOTAL REVENUES 734,603 585,643 601,143 755,132
EXPENDITURES
Capital Outlay:
Fleet and Heavy Equipment 423,369 251,608 251,608 277,199
Recreation Center Equipment 49,236 45,944 45,944 104,703
Computer and Office Equipment 75,081 39,415 39,415 77,500
Machinery and Equipment - - - -
TOTAL EXPENDITURES 547,686 336,967 336,967 459,402
NET SOURCE (USE) OF FUNDS 186,917 248,676 264,176 295,730
FUND BALANCES, Beginning of Year 1,982,423 2,169,340 2,169,340 2,433,516
FUND BALANCES, End of Year 2,169,340$ 2,418,016$ 2,433,516$ 2,729,246$
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
Section III, Page 59
Revenue Detail
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Description 2012 2013 2013 2014
Charges for Services:
Equipment Rental Charges
54904 Town Manager 700$ 462$ 462$ 211$
54904 Finance 398 382 382 381
54904 Information Systems 22,194 25,381 25,381 31,663
54904 Nondepartmental 12,396 13,753 13,753 13,510
54904 Comm Dev - Administration 743 234 234 -
54904 Comm Dev - Planning 1,904 1,621 1,621 1,855
54904 Comm Dev - Building Inspection 2,939 2,903 2,903 2,148
54904 Police - Administration 10,686 7,462 7,462 7,222
54904 Police - Patrol 80,675 81,871 81,871 82,762
54904 Police - Investigations 5,244 5,244 5,244 4,427
54904 Engineering 2,741 - 2,539 2,539
54904 Public Works - Administration - 2,539 - -
54904 Public Works - Roads and Streets 79,013 75,932 75,932 86,254
54904 Public Works - Parks 61,056 62,797 - -
54904 Town Center West 18,199 18,232 18,232 15,624
54904 Transit 2,476 2,476 2,476 39,838
54904 Wash Bay - - - 22,003
54904 Fleet Maintenance 4,575 4,559 4,559 4,021
54904 Parks & Recreation - Special Events 2,589 2,588 2,588 2,099
54904 Parks & Recreation - Administration 5,031 5,031 5,031 4,507
54904 Parks & Recreation - Aquatics 39,728 39,811 39,811 42,479
54904 Parks & Recreation - Fitness 54,725 54,870 54,870 56,670
54904 Parks & Recreation - Maintenance 35,739 38,143 - -
54904 Parks & Recreation - Youth Programs 221 209 209 209
54904 Parks & Recreation - Cabin 3,227 3,536 3,536 1,496
54904 Parks & Recreation - Parks and Grounds - - 62,797 63,028
54904 Parks & Recreation - Bldgs and Facilities - - 38,143 78,625
54000 Total Charges for Services 447,199 450,035 450,035 563,570
Other Sources:
59101 Sale of Fixed Assets 70,400 11,000 26,500 3,500
59303 Capital Lease Proceeds 217,004 124,608 124,608 188,062
59000 Total Other Sources 287,404 135,608 151,108 191,562
50000 TOTAL REVENUES 734,603$ 585,643$ 601,143$ 755,132$
MUNICIPAL SERVICES
Equipment Replacement Internal Service Fund #63
TOWN OF AVON
DETAILED BUDGET REQUESTS
2014
Section III, Page 60
Department:N/A
Program: Fleet and Heavy Equipment #811
Account 2014
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Fleet and Heavy Equipment
General Administration- Nondepartmental:
Hybrid Sedan 25,137$
Public Works - Road/Bridge:
Pickup with Plow 31,500
Police Dept - Patrol:
Chevrolet Tahoe (1), Replacement
66501 Automobiles and Light Duty Trucks for Units #327 32,500 89,137
Public Works - Road/Bridge:
66502 Heavy Trucks and Moving Equipment Plow Truck 188,062 188,062
66000 Total Capital Outlay 277,199$
Fleet and Heavy Equipment Going to Auction in 2014:
#320 Chevrolet Tahoe
TOWN OF AVON
DETAILED BUDGET REQUESTS
2014
Section III, Page 61
Department:N/A
Program:Recreation Equipment #812
Account 2014
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Recreation Center
Fitness:
Recumbent Bicycles (3)13,245$
Upright Bicycles (3)12,540
Seated Calf Station 3,211
Aerobics Dumbbells 3,600
Hip Abduction Station (2)6,422
Leg Press Station 3,011
Leg Curl 3,211
Leg Extension 3,211
Squat Rack 3,647
Chest Press/Olympic Bar 1,591
Cabin:
Pedal Boats (10)22,000
66407 Athletic and Recreational Equipment Floating Dock 29,014 104,703
66000 Total Capital Outlay 104,703$
TOWN OF AVON
DETAILED BUDGET REQUESTS
2014
Section III, Page 62
Department:N/A
Program:Computers and Office Equipment #813
Account 2014
Number Account Name Justification Budget
EQUIPMENT REPLACEMENT:
Computers and Office Equipment
Finance:
Laptop Computer 1,500$
Information Systems:
VM Host Server 45,000
Muni Application Server 25,000
66402 Computers and Peripherals Rec Center Switch 6,000 77,500
66000 Total Capital Outlay 77,500$
Section IV, Page 1
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Proposed
Budget
2014
Capital Projects FundBudget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
SEE LINE ITEM DETAIL
Fund: Capital Projects
The Capital Projects Fund is primarily funded with a 2% real estate transfer tax (RETT). Projected
revenues reflect the current real estate market and new development, including the Wyndham
timeshare project. The projects recommended in the Fund were selected based on several criteria
including major maintenance of the Town’s existing facilities, preparation for the 2015 World Cup
Skiing Championships, and projects identified has high priorities in adopted planning documents
such as the H.A. Nottingham Park Master Plan, Comprehensive Transportation Plan and the
Recreation Trails Master Plan. The Town prepares a Five-Year Capital Improvements Program,
which is important to the long-term planning of infrastructure development and maintenance.
The Capital Projects Fund is administered by the Town Engineer. Two engineers in the Engineering
Department spend approximately 45% of each position's time on planning and implementation of the Fund
and Five-Year Program. Proportional monies for the engineer's salary are transferred to the General Fund.
Section IV, Page 2
Fund Summary
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
REVENUES
Taxes 1,707,648$ 1,500,000$ 1,500,000$ 1,600,000$
Intergovernmental 1,707,114 7,520,473 7,470,473 1,302,000
Investment Earnings 11,018 15,000 15,000 9,003
Other Revenue 694 1,500 1,500 1,500
Total Operating Revenues 3,426,474 9,036,973 8,986,973 2,912,503
Other Sources:
Operating Transfers-In 648,273 1,400,000 1,300,000 1,388,251
Total Other Sources 648,273 1,400,000 1,300,000 1,388,251
TOTAL REVENUES 4,074,747 10,436,973 10,286,973 4,300,754
EXPENDITURES
Debt Service:
Capital Leases - - - 153,006
Capital Improvements:
Facilities 3,110,537 9,103,307 9,172,987 300,000
Land and Land Improvements 575 1,086,800 1,086,800 345,000
Roads and Streets 230,403 531,533 649,640 4,348,760
Utilities 43,521 55,000 - -
Water Fund Projects 648,274 1,400,000 1,300,000 -
Communications and Technology - 92,265 92,265 135,000
Strategic Planning - 840,000 - -
Total Capital Improvements 4,033,310 13,108,905 12,301,692 5,281,766
Contingency - - - 150,000
Other Uses
Operating Transfer-Out - General Fund 217,204 227,571 201,006 246,559
Operating Transfer-Out - Debt Service Fund 710,594 714,666 714,666 712,829
-
Total Other Uses 927,798 942,237 915,672 959,388
TOTAL EXPENDITURES 4,961,108 14,051,142 13,217,364 6,391,154
NET SOURCE (USE) OF FUNDS (886,361) (3,614,169) (2,930,391) (2,090,400)
FUND BALANCE, Beginning of Year 7,072,921 6,186,560 6,186,560 3,256,169
FUND BALANCE, End of Year 6,186,560$ 2,572,391$ 3,256,169$ 1,165,769$
MUNICIPAL SERVICES
Capital Projects Fund #41
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Section IV, Page 3
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014 2015 2016 2017 2018
REVENUES
Real Estate Transfer Tax:1,707,648$ 1,500,000$ 1,500,000$ 1,600,000$ 3,825,312$ 3,318,080$ 3,190,368$ 2,000,000$
Interest Earnings 11,018 15,000 15,000 9,003 5,246 7,310 11,928 14,248
Intergovernmental:
Federal/State:
FTA 90 SGR 1,118,012 6,360,876 6,360,876 - - - - -
FTA 84 BBF 155,342 - - - - - - -
FTA / CDOT - ARRA - 523,000 523,000 - - - - -
CDOT FASTER 414,403 586,597 586,597 - - - - -
GOCO Grant - Eagle Valley Trail Bridges - - - 497,000 - - - -
CDOT - Eagle Valley Trail - Avon Rd. to Stonebridge - - - 655,000 - - - -
Other State Grants - Water Wheel 19,357 - - - - - - -
Local Government:
Eagle County Trails Grant - Eagle Valley Trail Bridge - 50,000 - 50,000 - - - -
Eagle County Trails Grant - Eaglebend. to Stonebridge - - - 100,000 420,000 - - -
Other Revenues:
Fireplace Fees - 1,500 1,500 1,500 1,500 1,500 1,500 1,500
Nonclassified 694 - - - - - - -
Total Operating Revenues 3,426,474 9,036,973 8,986,973 2,912,503 4,252,058 3,326,890 3,203,796 2,015,748
Other Sources:
Transfer in from the AURA - Pedestrian Mall Improvements - - - 700,000 - - - -
Transfer in from Community Enhancement Fund
- 2014 Restroom Improvements;
- 2015 Powerline Undergrounding for Eagle Valley Trail - - - 275,000 100,000 - - -
Transfer in from Facilities Reserve Fund -
Consolidation with Capital Projects Fund - - - 413,251 - - - -
Transfer in from Water Fund - Metcalf Drainage 648,273
Transfer in from Water Fund - Lake Liner - 1,400,000 1,300,000 - - - - -
Total Other Sources 648,273 1,400,000 1,300,000 1,388,251 100,000 - - -
Total Revenues and Sources of Funds 4,074,747$ 10,436,973$ 10,286,973$ 4,300,754$ 4,352,058$ 3,326,890$ 3,203,796$ 2,015,748$
Projected
CAPITAL PROJECTS FUND 5-YEAR PLAN
SUMMARY
Section IV, Page 4
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014 2015 2016 2017 2018
Projected
EXPENDITURES
Capital Improvements:
Facilities 3,110,537 9,103,307 9,172,987 300,000 120,000 80,000 - 375,000
Land and Land Improvements 575 1,086,800 1,086,800 345,000 700,000 400,000 650,000 -
Roads and Streets 230,403 531,533 649,640 4,348,760 2,796,679 1,310,950 1,451,143 1,150,000
Utilities 43,521 55,000 - - - - - -
Water Fund Projects 648,274 1,400,000 1,300,000 - - - - -
Communications and Technology - 92,265 92,265 135,000 - - - -
Strategic Planning - 840,000 - - - - - -
Debt Service:
Capital Leases - - - 153,006 94,986 94,986 94,986 94,986
Total Expenditures 4,033,310 13,108,905 12,301,692 5,281,766 3,711,665 1,885,936 2,196,129 1,619,986
Contingency - 2014 Only - - - 150,000 - - - -
Other Uses:
Operating Transfer Out - General Fund
Engineering Department Salary and Operations 217,204 227,571 176,006 221,559 228,206 235,052 242,104 249,367
Operating Transfer Out - General Fund
( 2014 Winter Wondergrass Festival)- - 25,000 25,000 - - - -
Operating Transfer Out - Debt Service Fund
- 2010 Certificates of Participation Notes 248,481 250,081 250,081 247,581 248,831 249,931 250,881 251,331
Operating Transfer Out - Debt Service, Town Hall & Parking
Facility 450,000 450,000 450,000
Operating Transfer Out - Debt Service Fund 1999 Rev Bnds 462,113 464,585 464,585 465,248 - - - -
Total Other Uses 927,798 942,237 915,672 959,388 477,037 934,983 942,985 950,698
Total Expenditures and Uses of Funds 4,961,108 14,051,142 13,217,364 6,391,154 4,188,702 2,820,919 3,139,114 2,570,684
Net Source (Use) of Funds (886,361) (3,614,169) (2,930,391) (2,090,400) 163,356 505,971 64,683 (554,935)
Fund Balance, Beginning of Year 7,072,921 6,186,560 6,186,560 3,256,169 1,165,769 1,329,126 1,835,097 1,899,779
Fund Balance, End of Year 6,186,560$ 2,572,391$ 3,256,169$ 1,165,769$ 1,329,126$ 1,835,097$ 1,899,779$ 1,344,844$
CAPITAL PROJECTS 5-YEAR PLAN
INVENTORY DETAIL
Section IV, Page 5
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014 2015 2016 2017 2018
ID CAPITAL IMPROVEMENT PROJECTS
Facilities:
General Government Facilities:
F1 IT Server Room HVAC Upgrades - 15,000 15,000 - - - - -
Transit / PW Facilities Improvement Project:
F3 Public Works Improvements, (On-site and Lot 5)400,347 313,865 313,865 - - - - -
F4 Final Design /Engineering Servisces (Grant #84)73,393 - - - - - - -
F5 Final Design /Engineering Servisces (Grant #90)650,817 414,742 414,742 - - - - -
F6 Transit Facility Construction (Grant #90)1,325,508 6,956,380 6,956,380 - - - - -
F7 Transit Facility Construction (FASTER Grant)575,560 795,320 795,320 - - - - -
F8 Transit Facility Construction (ARRA Grant)- 523,000 523,000 - - - - -
Public Works Facilities
F9 Cinder De-icer Storage - - - - - - - 200,000
F10 Large Vehicle Storage - - - - - - - 100,000
Transportation Facilities
F11 Fuel Spill Cleanup 84,912 5,000 5,000 - - - - -
F12 Fleet Maintenance Wash Bay Lift Replacement - - - 140,000 - - - -
F13 Fleet Maintenance Lift Rebuild (2)- - - - 120,000 - - -
F14 Fleet Maintenance EPDM Roof Replacement - - - - - 80,000 - -
F15 Transit Bus Stop Improvements - - - - - - - 75,000
Cultural and Recreational Facilities:
F16 Recreation Center EPDM Replacement - 80,000 149,680 - - - - -
F17 Recreation Center - Showers & Pool Deck - - - 60,000 - - - -
F18 Recreation Center - Water Slide Replacement (FR Fund)- - - 100,000 - - - -
Land and Land Improvements:
L1 Forest Service Land Acquisition 575 1,001,800 1,001,800 - - - - -
H.A. Nottingham Park Improvements
L2 Nottingham Park Capital Improvements 2013 Program - 85,000 85,000 - - - - -
L3 Nottingham Park Zone C Improvements - Playground - - - 70,000 700,000 -
L4 Nottingham Park - Remodel Restrooms (CEF)- - - 275,000 - - - -
L5 Upper Athletic Field Replacement - - - - - 350,000 - -
L6 Nottingham Park Stage - - - - - - 650,000 -
L7 Pumphouse Remodel - - - - - 50,000 - -
Projected
CAPITAL PROJECTS 5-YEAR PLAN
INVENTORY DETAIL
Section IV, Page 6
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014 2015 2016 2017 2018
ID CAPITAL IMPROVEMENT PROJECTS
Projected
Roads and Streets:
Street Improvements:
R1 Annual Paving/Road Improvements 230,369 471,533 471,533 763,760 1,796,679 935,950 626,143 750,000
R2 Stonebridge Deck Repair and Overlay - 50,000 50,000 - - - - -
R3 US Hwy 6 Shoulder Widening Contribution - - - 50,000 - - - -
R4 Buck Creek Road Bridge Approach Slab Repair - - - - - 100,000 - -
Streetscape Improvements
R5 Avon Rd. UPRR Bridge Façade - - 98,107 - - - - -
R6 Avon Road Monument Sign (2015 WC)- - - 100,000 - - - -
R7 Avon Rd./I70 Overpass Pedestrian Improvements - - - - - 100,000 - -
R8 2014 Mall Improvements - - - 1,600,000 - - - -
R9 Metcalf Road - Retaining Wall Stabilization - - - - - 100,000 - -
R10 Avon Rd. Streetscape Update - - - 200,000 - - - -
R11 W. B/C Blvd. Streetscape Improvements (Lake St./Avon Rd.)- - - - - 75,000 750,000 -
R12 E. Beaver Creek Blvd Streetscape - Avon Rd to BC Place - - - - - - 25,000 250,000
Multi-Modal/Alternative Mobility:
R13 CDOT - Eagle Valley Trail - Avon Rd. to Stonebridge 34 - - 900,000 900,000 - - -
R14 US Hwy 6 Trail Project Undergrounding (CEF)- - - - 100,000 - - -
R15 GOCO Grant - Eagle Valley Trail Bridges - - - 725,000 - - - -
R16 Beaver Creek Overlook Trail Improvements - 10,000 30,000 - - - - -
Recreational Trails Program:
R17 Nottingham Trail-Buck Creek Trail connector - - - - - - 50,000 -
R18 Buck Creek Trail Improvements - - - - - - - 150,000
R19 West Avon Access Improvements - - - 10,000 - - - -
Utilities
Waste Heat Recovery System Project:
U1 Heat Recovery System Construction 13,521 - - - - - - -
U2 Heat Recovery Expansion Study 30,000 - - - - - - -
U3 Heat Recovery Expansion Design - 55,000 - - - - - -
CAPITAL PROJECTS 5-YEAR PLAN
INVENTORY DETAIL
Section IV, Page 7
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014 2015 2016 2017 2018
ID CAPITAL IMPROVEMENT PROJECTS
Projected
Water Fund Projects
W1 Metcalf Road Drainage - Phase 1 638,297 - - - - - - -
W2 Nottingham Lake Liner Replacement 9,977 1,400,000 1,300,000 - - - - -
Communications and Technology
Communications:
C1 UHF Radio System and Repeater - 34,800 34,800 - - - - -
C2 Enterprise-wide Security Camera System Upgrade - 30,515 30,515 - - - - -
e-Gov.:
C3 Digital Ticketing - - - 60,000 - - - -
C4 Paperless Packets - 26,950 26,950 - - - - -
C5 CityVision Budgeting and BPM Software - - - 40,000 - - - -
C6 Timekeeping Software and Peripheral Devices - - - 35,000 - - - -
Strategic Planning
Planning and Consulting:
S1 Economic Development - 750,000 - - - - - -
S2 Feasibility Study - Town Center West Lots B&C - 30,000 - - - - - -
S3 Town Facilities Planning Study - 30,000 - - - - - -
S4 Parking and Transportation Study - 30,000 - - - - - -
Total Capital Improvement Projects 4,033,310$ 13,108,905$ 12,301,692$ 5,128,760$ 3,616,679$ 1,790,950$ 2,101,143$ 1,525,000$
Section IV, Page 8
CAPITAL PROJECT DESCRIPTIONS
F1 - Town Hall Server Room HVAC Project
Description: The current server room is prone to overheating when the power goes out or the air
condition units fail which will damage the servers. The project includes fail-over protection
with another air conditioning unit on a different circuit, UPS protection for electrical spikes
and surges, UPS fail notification system for IT staff and shut down of servers, new
environmental monitors, and improved venting and circulation of the rack systems.
Status: The project was completed in 2013.
Budget: 2013 $15,000
----------------------------------------------------------------------------
F2, F3 - Relocating Public Works Operations
Description: Public Works operations and modular building will be relocated at the existing site located
at 500 Swift Gulch Road to make way for new bus storage building. The proposed
improvements consist of relocating the existing modular office facility and accessory
structures 500 feet north on the site. Also, the project includes installing improvements
such as fencing and landscaping at 375 Yoder Avenue so that some Public Works
operations can be located there. The office furniture for the bus storage facility and
mezzanine that is not grant eligible is included with this project.
Status: The project started in June 2012 and will be completed in 2013.
Budget: 2012 $400,347
2013 $313,865
----------------------------------------------------------------------------
F4, F5, F6, F7, F8 - I-70 Regional Transportation Operations Facility (I70-RTOF) Project
Description: The I-70 RTOF project consists of improvements to site infrastructure, construction of a 24-
stall bus storage and maintenance facility and relocation of the public works modular
building. The project is funded with $2,100,000 of Town Funds, $7,500,000 Federal Transit
Administration Grant, $1,000,000 Colorado Department of Transportation FASTER Grant
and $523,000 American Resource and Recovery Act Grant.
Status: The project construction started in June 2012 and will be completed in Fall of 2013.
Budget: 2011 $413,314
2012 $2,625,277
2013 $8,689,442
----------------------------------------------------------------------------
F-9 – Cinder and De-icer Storage
Description: The uncovered cinder pile leaches deicer into the soil and drainage ways when it rains or
snows on the pile. Also the cinders regularly freeze into large clumps making it difficult to
load into the snowplows. The structure will prevent snow from landing on the pile and
causing these issues thus improving snowplowing efficiency and mitigating environmental
impacts. A dome-style structure would be constructed where the existing pile is located
and will be partially obstructed from public view.
Budget: 2018 $200,000
----------------------------------------------------------------------------
Section IV, Page 9
F10 – Large vehicle storage for the Road and Bridge Department
Description: When snow accumulates in the V-Box located on the back of the snow plow, it will freeze
the auger that discharges the cinders onto the road. It takes up to 4-hours to defrost the
cinders and auger in a garage. This lowers the reliability and efficiency of the snowplowing
operations. A covered, non-heated structure will prevent snow from landing in the V-Box.
Budget: 2018 $100,000
----------------------------------------------------------------------------
F11 - Fuel Spill Clean-up
Description: The clean-up of a fuel spill that was discovered during excavation for the I-70 ROTF around
the oil water separators.
Status: The project was completed in 2012 and permitting was completed in 2013.
Budget: 2012 $84,912
2013 $5,000
----------------------------------------------------------------------------
F12 - Fleet Wash Bay Lift
Description: The fleet wash bay lift is no longer operational and needs to be replaced. The lift is used by
fleet mechanics to clean vehicle undercarriages before repairing the vehicle. Currently, the
mechanics are either not cleaning the undercarriages or doing it by hand.
Budget: 2014 $140,000
----------------------------------------------------------------------------
F13 - Rebuild Fleet Lifts
Description: The existing fleet lifts are a core component of the fleet operations and almost 20-years
old. These lifts are recommended to be rebuilt to ensure the safety of the mechanics and
the reliability of fleet operations.
Budget: 2015 $120,000
----------------------------------------------------------------------------
F14 - Fleet EPDM Roof Replacement
Description: EPDM roofs have an expected life span of 20-years and the existing room will reach its
expected life in 2016. This project will replace the EPDM roof with a similar material.
Budget: 2016 $80,000
----------------------------------------------------------------------------
F15 - Transit Stop Improvements
Description: Most of the existing transit stops have minimal signage, seating and no shelters. This
project would improve the signage and add seating or shelters to improve the bus riding
experience.
Budget: 2018 $75,000
----------------------------------------------------------------------------
Section IV, Page 10
F16 - Recreation Center EPDM Flat Roof Replacement
Description: The existing flat EPDM roofs are approaching the end of their 20-year life span. The roofs
frequently leak during rain events and snowmelt events, particularly in the aerobic room.
This project will replace the existing EPDM on the three flat roofs on the recreation center.
Status: The project was completed in 2013.
Budget: 2013 $149,680
----------------------------------------------------------------------------
F17 - Recreation Center Showers and Pool Floor Remodel (2015 WC)
Description: The existing showers in the recreation center are nearly 20-years old and are due for an
upgrade. The showers will be re-tilled, new plumping fixtures installed, and shower stalls
replaced. The concrete slabs around the pool deck have settled causing a trip hazard and
need to be repaired. The project is recommended to occur in 2014 in order spruce up the
recreation center for the 2015 World Ski Championships.
Budget: 2014 $60,000
----------------------------------------------------------------------------
F18 - Recreation Center Waterslide Replacement
Description: The Waterslide is scheduled for replacement in time for the 2015 Alpine World
Championships. This is two years ahead of its useful life, however, the slide is deteriorated
and sits as an important visual amenity in the Recreation Center.
Budget: 2014 $100,000
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
L1 - Forest Service Land Acquisition
Description: Participation with the US Forest Service, Eagle County, the Colorado State Land Board, and
the Eagle Valley Land Trust, in a series of land exchanges that will permanently protect
2,140 acres of public lands.
Status: The land acquisition closed on May 9th, 2013.
Budget: 2013 $1,001,800
----------------------------------------------------------------------------
L2 - 2013 Nottingham Park Improvements
Description: The scope of these improvements in the park includes upgrading the playground
equipment to meet current standards, resurfacing the tennis courts and replacing some
park benches.
Status: The improvements will be installed in the summer of 2013.
Budget: 2013: $85,000
----------------------------------------------------------------------------
Section IV, Page 11
L3 - Nottingham Park –New Playground
Description: This project will replace the existing playground equipment with a new facility in its current
location. The Park Master Plan recommended moving the playground to the current
location of the restrooms. The location is recommended to be changed due to funding
constraints. The new playground will be designed in 2014 for construction in 2016. Staff
will seek out grant opportunities in 2015 to assist with funding the playground.
Budget: 2014 $70,000
2015 $700,000
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L4 - Nottingham Park – Remodel Restrooms
Description: The existing restrooms are due for a remodel because of their location in the park and the
on-going vandalism that occurs in the facility. The remodel will incorporate vandalism
resistant fixtures and security features. The restrooms will be designed in 2016 for 2017
construction.
Budget: 2014 $275,000
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L5 - Nottingham Park – Athletic Field Replacement
Description: The replacement of the irrigation system and athletic field turf are much needed and
overdue. There are gaps in the irrigation coverage that lead to dormant turf or thin turf
areas that can cause the field to play less consistently during a sports event and looks
poorly. This leads to having to overwater some areas of the field in order to get sufficient
water to the areas that need it. The French drain in the field is also not functioning
properly which causes standing water to form under normal rainfall or irrigation events.
The replacement of the 15-year old turf is also overdue. Most sand based athletic fields
have a life span of 10-15 years under normal wear and tear and with yearly maintenance
(aeration, fertilizing, top-dressing and over-seeding). Due to wear and tear from events
such as Lacrosse, Soccer, Pond Hockey, Snowball, etc., the turf has been replaced in
sections causing thin spots which have an impact on athletic play as well as overall
aesthetics. Also, athletic field technology has advanced in the last 15 years to the point
that sand based fields are no longer recommended. The new standard is for a sand/soil
hybrid which better stands up to use.
Budget: 2016 $350,000
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L6 – Nottingham Park – Stage
Description: Construct a permanent stage in H.A. Nottingham Park near the upper athletic field to
house numerous type of events including music, and stage. The performing arts pavilion
will require a minimum stage size of approximately 25 feet by 35 feet, a roof, back of house
space and electrical service. The stage can be constructed so that it will not encroach into
the existing field by constructing the back of house operations to the side of the stage.
The performing arts pavilion will be large enough to support the bands playing the Salute
to the USA event, although additional equipment may have to be rented to accommodate
such a large event.
Budget: 2017 $650,000
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Section IV, Page 12
L7 - Nottingham Park – Pump House Remodel
Description: The Nottingham Park Irrigation Pump-house needs several improvements that will help
improve efficiency and extend pump life. Currently, the pumps are not the same size.
Upsizing the smaller pump to match the primary pump will allow the pumps to alternate
on a weekly basis, which will extend the life of both pumps by more evenly matching
working hours. The addition of new pump monitors (ie., low flow alarms, high flow or
break alarms, and a flow meter) will help to conserve water by allowing the irrigation
system to monitor watering use and adjust flow based on local weather data and type of
landscaping. A VFD drive will lessen the impacts of the startup process by slowly bring the
systems flow and pressure online based on demand, thus reducing breaks and damage to
the system.
Budget: 2016 $50,000
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
R1 - Annual Paving/Road Improvements
Description: The Town’s annual street resurfacing and pavement maintenance program generally
consists of asphalt overlays, slurry seals and related surface treatments such as curb and
gutter, storm drainage repair, ADA Ramp updates and guardrail replacement or
adjustment. New to this program is the addition of slurry seals to residential roads and
rural roads in the Town. The slurry seals will extend the life of the asphalt by 4 to 5 years
and is used in neighboring communities, including Vail and Eagle. The cost-benefit is
significant because slurry seals cost 10% of what a road overlay costs resulting in a 2.5
return on investment. The slurry seal extends the life by preventing moisture from
entering the road structure and reducing deterioration of the asphalt by ultra-violet
radiation. The goal of the program is to start a 5-year slurry seal rotation and 20-year
rebuild rotation for the roads. The paving locations are determined annually based on the
Asphalt Paving Association rating system.
Budget: 2014 $763,760
2015 $1,796,679
2016 $935,950
2017 $626,143
2018 $750,000
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R2 - Stonebridge Road Bridge Deck
Description: Repair the existing concrete deck on the Stonebridge Road bridge and then add a 2” thick
asphalt overlay.
Status: The project was completed in 2013.
Budget: 2013 $50,000
----------------------------------------------------------------------------
R3 - U.S. Hwy. 6 Shoulder Widening
Description: Contribution to CDOT to widen the shoulders along Hwy. 6 near Avon. This a partnership
with CDOT, Eagle County, Edwards Community Authority, and Edwards Metro District to
widen the shoulders to at least 4 feet to improve bicyclist safety.
Budget: 2014 $50,000
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Section IV, Page 13
R4 - Buck Creek Road bridge approach slabs
Description: Replace the existing approach slabs of the lower bridge with a different slab to prevent
the excessive heaving. The slab heaving creates a drivability issue and makes
snowplowing difficult.
Budget: 2016 $100,000
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R5 - Avon Road/Railroad Bridge Façade Update
Description: The railroad bridge over Avon Road has a façade that is owned by the Town of Avon. The
design and color scheme has not changed since the bridge was constructed in 1994. The
project will update the color scheme, repair damage and add design features that will
update the aesthetic look. This project is a priority for the 2015 World Cup Ski
Championships.
Status: The project was completed in 2013.
Budget: 2013 $98,107
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R6 - Avon Road Monument Sign
Description: Construct a Welcome to Avon Monument Sign along Avon Road to improve the place
making experience for the 2015 World Ski Championships. There are several potential
locations including north side of roundabout one or northwest corner of roundabout 3.
Budget: 2014 $100,000
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R7 - Avon Road/I-70 Interchange Pedestrian Improvements
Description: The pedestrian experience along Avon Road underneath I-70 is important because it
connects the Nottingham Road trail, Swift Gulch Road trail and the Nottingham Road
neighborhood with the Town Core. It has poor connectivity, light poles in the way, and
winter icing issues. The project will widen the path to the west separating it from traffic,
replace the lighting and improve the safety in the area.
Budget: 2016 $ 100,000
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R8 - 2014 Pedestrian Mall Improvements in West Town Center:
Description: The project scope will Start at the roundabout intersection of West Benchmark Road
and Avon Road, extending west past the ‘old’ transit stop and thereafter following
the existing pedestrian mall to the Prater Lane Day Care at intersection with
Benchmark Road. Lettuce Shed Lane, between the Seasons and Lot 61 is also
included in the study area. The project goals are to enhance the overall pedestrian
experience of the mall, by improving landscape, paving, site furnishings, signage, and
lighting and establish better spatial relationships with surrounding properties
including office and residential buildings, restaurants, shops, businesses, civic
services and parking lots. The overarching goal is to elevate the setting, image and
appeal of Town Center by and establishing a more successful pedestrian connection
between Avon Road with the civic area of town to west, which includes Nottingham
Park, the Recreation Center, and Library.
Budget: 2014 $1,600,000
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Section IV, Page 14
R9 - Metcalf Road Cliff Stabilization
Description: The sandstone cliff above Metcalf Road just prior to the upper switchback was not
stabilized during its original construction. The cliff is made up of loose sandstone that is
steadily eroding and causing the lot immediately above to gradually erode toward the
existing structure’s foundations. This project will install a retaining wall to prevent further
erosion of the steep slope.
Status: The condition of the slope does not present an immediate concern. Therefore, the design
and construction of the project has been budgeted for 2015.
Budget: 2016 $ 100,000
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R10 - Avon Road Streetscape Update
Description: The landscaping and streetscape was installed in 1998 and is showing signs of wear. Also,
some of the landscaping is not compatible with the high traffic environment and needs to
be replaced with hardier species. The project will repair and update the streetscape and
modify the landscaping plan to include drought tolerant species that are compatible with a
high traffic environment.
Budget: 2014 $200,000
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R11 - West Beaver Creek Boulevard Streetscape Improvements (Lake St. to Avon Rd.)
Description: The existing West Beaver Creek Boulevard design is based on outdated projected traffic
volumes because it was built prior to construction of the Post Boulevard interchange and
the Eagle-Vail half-diamond interchange. The existing design is wider than required and is
not pedestrian focused. The lack of development on Lot B also resulted in discontinuous
sidewalk and the lack of a proper pedestrian crossing at Sun Road. This project will reduce
the amount of vehicular lanes, add landscaping, additional lighting, median islands, and
crosswalks to enhance pedestrian mobility and safety from Avon Road to Lake Street. An
asphalt overlay will also be included as part of this project scope.
Budget: 2016 $75,000
2017 $750,000
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R12 - East Beaver Creek Boulevard Streetscape Improvements (Avon Rd. to BC Place)
Description: East Beaver Creek Boulevard was constructed based on higher traffic volumes than exist
today and what will occur at build-out. This has resulted in an asphalt width larger than
necessary and a vehicular orientated design. This project will reduce the amount of vehicle
lanes, add median islands with landscaping, and incorporate traffic calming measures.
Status: The $25,000 programmed for 2016 includes design and the $250,000 programmed from
2017 includes construction of the improvements from approximately Avon Road to Beaver
Creek Place.
Budget: 2017 $25,000
2018 $250,000
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Section IV, Page 15
R13, R14 - Eagle Valley Trail – Avon Road to Stonebridge
Description: The Town of Avon, and the ECO Trails Department partnered to obtain a grant to
construct a trail on the north side of US 6 from Avon Road to Stonebridge Road. The
entities received a $355,000 grant from CDOT for the project from the enhance grant
program. The ECO Trails Department has committed $520,000 for construction of the
project and paid for the design. This is the first part of a four phase project. The first phase
was to construct the trail from Post Blvd to the Eagle-Vail half diamond and was completed
in 2012. The second phase is to extend the trail from Stonebridge Road to Post Blvd and is
scheduled for construction this year. The third phase is to construct the trail across the
Eagle River and Beaver Creek near Avon Road. This is the final phase and will connect the
trail from Beaver Creek to Stonebridge Road. The above-ground electric lines will be
placed underground along the route and will be paid for out of the community
enhancement fund.
Budget: 2014 $900,000
2015 $1,000,000
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R15 - Eagle Valley Trail - Eagle River Bridge at Avon Road
Description: Construct a bridge for a pedestrian and bicycle trail across the Eagle River adjacent to Avon
Road. The trail will connect the existing Eagle Valley Trail on the north side of the river with
the trail to be constructed along the north side of Hwy. 6 in 2015. The project is a
partnership with the ECO trail committee, which is committing $53,000 for the
construction and paid for the design. Both parties obtained GOCO grant in the amount of
$497,000.
Budget: 2014 $725,000
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R16 - Beaver Creek Overlook Trail Improvements
Description: This project includes adding 6 stall parking lot across the street from Town owned
property to alleviate neighborhood impacts of the trailhead. The project is included with
the 2013 Street Improvement program.
Status: The project was completed in 2013.
Budget: 2013 $30,000
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R17 - Nottingham Trail-Buck Creek Trail Connector
Description: This spur trail will connect the existing Nottingham Road Bike Path to the Buck Creek
Road/Nottingham Road intersection. The scope includes a paved trail from path to
Nottingham Road, pedestrian improvements at the intersection, and pedestrian
improvements from the intersection to the Buck Creek Trailhead. A portion of this scope
was originally proposed as part of the postponed Nottingham Road improvement project.
Status: This project is scheduled for implementation in 2017 and is dependent on available funding.
Budget: 2017 $50,000
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Section IV, Page 16
R18 - Buck Creek Trail Improvements
Description: Construction of a gravel surface trail on the east side of Buck Creek from Swift Gulch Road
north to the existing Buck Creek trailhead. The easement for this project was dedicated to
the Town as part of the Buck Creek PUD.
Budget: 2018 $150,000
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R19 – West Avon Preserve Access Improvements
Description: Currently, there is only single-track bike access to the south east entrance to the West
Avon Preserve. This project will provide for several on-street parking spaces, improved
signage and obtaining CDOT permits to formally allow access to the West Avon Preserve
across CDOT, I70 right-of-way.
Budget: 2014 $10,000
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
U1 – Heat Recovery Project
Description: The Heat Recovery system extracts heat from the Eagle River Water and Sanitation District
Sewer effluent, transfers the heat energy to a closed loop that is then used to heat the
Recreation Center Pools. Wind energy is used to operate the system, thus providing for a
carbon neutral way to heat the recreation center pools.
Status: The project was completed in 2011.
Budget: 2010 – 2012: $3,797,963
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U2 - Heat Recovery Expansion Study
Description: Examine the feasibility of expanding the heat recovery system to the Avon Transit Center
and the Mall Improvement project. This involves extending a heat loop from the heat
distribution building east of the recreation center to the existing snowmelt tubing at the
Avon Transit Center and to the future mall improvements.
Status: The project was canceled.
Budget: $0
----------------------------------------------------------------------------
U3 - Heat Recovery Expansion Design
Description: Design and prepare construction documents to extend the heat recovery system to the
Avon Transit Center and the Mall Improvement project. The project has been put on hold
pending a decision on the expansion of the recreation center.
Status: The project was canceled.
Budget: $0
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
W1 – Metcalf Road Drainage Improvements
Description: The Project consists of the installation of twin 66” x 51” culverts, twin 24” culverts, and
two separate 18” culverts for a total four crossings of Metcalf Road. Associated concrete
headwalls and wingwalls, boulder walls, and erosion control measures are included in the
scope of work.
Status: The project was completed in 2012.
Budget: 2011 – 2012 - $925,640
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Section IV, Page 17
W2 - Benchmark Lake at Nottingham Park Lake Liner Replacement
Description: Benchmark Lake was constructed in 1978 with a PVC liner that has an expected 15 year life
span. The liner has not been replaced since it was originally installed and has deteriorated
to the point where it leaks approximately 2 to 3 cfs of water. The liner will be replaced
with a more durable liner material and accumulated sediment. Also, several other
improvements are planned for the lake including improving the beach area, grading a
shallow area for figure skating, replacement of irrigation intake structure, cleaning the
sediment pond and replacing several inlet pipes.
Status: The project was substantially complete by December 1st, 2013 and the lake will be filled in
Spring 2014.
Budget: 2012 $9,977
2013 $1,300,000
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
C1 - UHF Radio System and Repeater
Description: The Town currently uses Sprint / Nextel push to talk technology to communicate among
departments without the need to place a cell phone call when they need to talk to another
employee. This technology is changing in the summer of 2013 and our testing to date has
not proven to be a satisfactory communication solution for the departments. The affected
groups are recreation special events, police department, parks, fleet and public works.
The Town owns a private UHF radio band that can be accessed via an antenna being
placed within the Town. Each department would need to purchase radios so they would
have the necessary number to cover shifts and special events. The Nextel / Sprint push to
talk phones that are used only for that function would go away, saving the Town an
estimated $8,900 per year in cell phone costs. Once the radios are purchased and the
tower and antenna are installed, there are no monthly fees associated with operation of
the radio system.
Status: This is a budget estimate based on one quote the Town has received to date. A full project
RPF will be performed early in 2013 to have this completed before the Nextel / Sprint
system is changed over in the summer.
Budget: 2013 $34,800
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C2 - Enterprise-wide Security Camera System Upgrade
Description: Upgrade of the existing security camera system in the Recreation Center, as well as an
upgrade to the existing system in the Police Department. This will create one central
system that can be used in the Municipal Building, the Recreation Center and the Cabin.
Other locations can be added to this system in the future. Many of the cameras in the
Recreation Center are not operational and they are all very old technology and poor
quality. This would include adding a few more cameras throughout the Municipal Building
as well as replacing all existing cameras in the Recreation Center and the Cabin with new
Ethernet networked cameras that can be viewed from any Town of Avon network
computer. This new system will also provide the Town with video data capture for up to
30 days at a time for historical purposes
Status: This will allow the Town to have a centralized security camera system that the Town of
Avon Police Department is already trained and familiar with the operation and use of.
Budget: 2013 $30,515
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Section IV, Page 18
C3 – Digital Ticketing
Description: Currently all tickets issued by the police department are manually written out by the officer
at the time the ticket is issued. The ticket is then manually entered into the Intergraph
system that the police department uses for ticket tracking purposes. The ticket is then
also manually entered into the Sleuth court system so the ticket can be tracked in the Avon
Municipal Court application. An electronic ticketing solution would allow officers to scan
the driver’s license and all of that data would be captured electronically to a handheld
device. The officer can complete the ticket on the device, print out a hard copy to give to
the citizen and they are done. The electronic information can then be downloaded from
the hand held device and automatically interfaced to the Integraph and Sleuth Court
system which would eliminate all of the duplication of effort that exists today in both
systems.
Status: This project is scheduled for a 2014 installation
Budget: 2014 $60,000
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C4 - Paperless Packets
Description: There is a desire to reduce the amount of paper that is generated for each Town Council
and Planning and Zoning Commission meetings. This will allow the Town to be more
efficient in the packet preparation as well as reduce the use of paper and supplies and
reduce costs associated with generating the paper packets. This will also require the Town
to purchase 14 laptops to provide to members. We will upgrade our existing Laserfiche
environment to allow members of each group to remotely access completed electronic
packets in a secure manner. The upgrade will also feature the use of the Laserfiche
workflow product which will automatically route the electronic files that complete the
packets and have staff members sign off on each document as it progresses through the
process.
Status: Proposed time line is 2013 budget. After this upgrade the automatic workflow process will
allow for greater efficiency in the packet generation as well as delivery of the packet
securely to Town Council and Planning and Zoning members.
Budget: 2013 $26,950
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C5 – City Vision Software
Description: City Vision is an affordably priced integrated budgeting, analysis and reporting solution
that streamlines and simplifies the overall budgeting process.
Budget: 2014 - $40,000
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C6 – Timekeeping Software and Peripheral Devices
Description: The timekeeping software assists in monitoring employee time and attendance, control
labor costs, help minimize compliance risks and improve workforce productivity through
data collection.
Budget: 2014 - $35,000
Section IV, Page 19
S1 – Economic Development
Description: This CIP budget item did not have a specific project identified. The goal was to reserve
funds for seed money to promote economic development. This project has been removed
from the CIP budget.
----------------------------------------------------------------------------
S2 - Feasibility Study – Town Center West Lot B and C
Description: Hire a consultant to examine the feasibility of using tax increment financing and other
government subsidies to stimulate the development of Lot B and C, Avon Center.
Status: The project was canceled.
Budget: $0
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S3 – Town Facilities Planning Study
Description: An analysis of the different available options for the public facilities in the Town Center
including Town Hall, Recreation Center, Fire Station and Parking. Project removed because
it was performed by Town Staff.
Status: The project was canceled.
Budget: $0
----------------------------------------------------------------------------
S4 - Parking Study – Town Center
Description: Develop a parking study that will analyze the recently adopted plans for the Town Center
area, update parking numbers, evaluate locations for structured parking facilities and
develop financing scenarios for the parking facilities.
Status: The project was canceled.
Budget: $0
_______________________________________________________________________________________
Section IV, Page 20
Capital Expenditures by Funding Source
2014 2015 2016 2017 2018 Total
FUNDING SOURCES
Real Estate Transfer Tax 1,600,000$ 3,825,312$ 3,318,080$ 3,190,368$ 2,000,000$ 13,933,760$
Interest Earnings 9,003 5,246 7,310 11,928 14,248 47,736
Intergovernmental 1,302,000 420,000 - - - 1,722,000
Transfers and Other 1,389,751 101,500 1,500 1,500 1,500 1,495,751
TOTAL 4,300,754$ 4,352,058$ 3,326,890$ 3,203,796$ 2,015,748$ 17,199,247$
CAPITAL COST BY CATEGORY
Roads and Streets 4,348,760$ 2,796,679$ 1,310,950$ 1,451,143$ 1,150,000$ 11,057,532$
Facilities and Land Improvements 645,000 820,000 480,000 650,000 375,000 2,970,000
Communications and Technology 135,000 - - - - 135,000
Utilities and Water Fund Projects - - - - - -
Strategic Planning - - - - - -
Capital Leases 153,006 94,986 94,986 94,986 94,986 532,950
Tranfers Out and Other 1,109,388 477,037 934,983 942,985 950,698 4,415,090
TOTAL 6,391,154$ 4,188,702$ 2,820,919$ 3,139,114$ 2,570,684$ 19,110,572$
TOWN OF AVON
Capital Projects Fund #41
Real Estate Transfer
Tax
81.01%
Interest
Earnings
0.28%
Intergovernmental
10.01%
Transfers and Other
8.70%
2014-2018 Funding Sources
Roads and Streets
57.86%
Facilities and Land
Improvements
15.54%
Communications and
Technology
0.71%
Capital Leases
2.79%
Tranfers Out and
Other
23.10%
2014-2018 Capital Costs by Category
Section IV, Page 21
Year Principal Interest Principal Interest Principal Interest Principal Interest
2014 445,000.00$ 20,247.50$ 475,000.00$ 58,012.50$ 255,000.00$ 249,488.00$ 305,000.00$ 239,572.67$
2015 - - 490,000.00 40,200.00 265,000.00 241,838.00 320,000.00 229,504.00
2016 - - 515,000.00 20,600.00 270,000.00 233,888.00 410,000.00 218,240.00
2017 - - - - 280,000.00 225,788.00 395,000.00 203,808.00
2018 - - - - 290,000.00 216,688.00 410,000.00 189,904.00
2019 - - - - 295,000.00 207,625.00 425,000.00 175,472.00
2020 - - - - 310,000.00 197,300.00 440,000.00 160,512.00
2021 - - - - 320,000.00 186,450.00 455,000.00 145,024.00
2022 - - - - 335,000.00 170,450.00 470,000.00 129,008.00
2023 - - - - 355,000.00 153,700.00 485,000.00 112,464.00
2024 - - - - 370,000.00 135,950.00 505,000.00 95,392.00
2025 - - - - 385,000.00 117,450.00 525,000.00 77,616.00
2026 - - - - 405,000.00 100,125.00 540,000.00 59,136.00
2027 - - - - 425,000.00 81,900.00 560,000.00 40,128.00
2028 - - - - 445,000.00 62,775.00 580,000.00 20,416.00
2029 - - - - 465,000.00 42,750.00 - -
2030 - - - - 485,000.00 21,825.00 - -
Total 445,000.00$ 20,247.50$ 1,480,000.00$ 118,812.50$ 5,955,000.00$ 2,645,990.00$ 6,825,000.00$ 2,096,196.67$
Funding:
Interest Dates:
Date of Issue:
Interest Rate:
Amount of Issue:
Series 2004
G.O. Refunding Bonds
Series 1999
Revenue Refunding Bonds
Series 2010
Certificates of Participation
Series 2013
Tax Increment Revenue Bonds
Real Estate Transfer Taxes, Fleet
Maintenance Revenues
Urban Renewal Fund Tax
Increment Revenues
March 15 and September 15 June 1 and December 1
General Sales Taxes Property Tax Mill Levy
June 1 and December 1 June 1 and December 1
$5,580,000 $3,656,173 $6,680,000 $6,825,000
January 15, 1999 December 14, 2004 November 1, 2010 December 1, 2013
3.52%2.00% - 3.25%3.00% - 4.00%3.25% - 4.55%
TOWN OF AVON
Self-Supported Bonded Debt
Section IV, Page 22
2012 2013 2014
General Bonded Debt Outstanding
General Obligation Bonds 1,935,000$ 1,480,000$ 1,005,000$
Actual Taxable Property Value 1,566,445,080$ 1,564,516,920$ 1,406,594,920$
Net Assessed Value 183,072,890$ 180,420,250$ 166,734,780$
Percentage of General Bonded Debt
Outstanding to Actual Taxable Property
Value 0.12%0.09%0.07%
Town of Avon Population 6,393 6,393 6,393
Per Capita 303$ 232$ 157$
Legal Debt Limit 45,768,223$ 45,105,063$ 41,683,695$
Total Debt Applicable to Limit (1,935,000) (1,480,000) (1,005,000)
Legal Debt Margin 43,833,223$ 43,625,063$ 40,678,695$
Total Debt Applicable to the Limit
as a Percentage of Legal Debt Limit 4.23%3.28%2.41%
TOWN OF AVON
Projection of Legal Debt Margin
Section V, Page A-1
Fund: General
Dept: General Government
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Personnel Services 968,963$ 869,591$ 869,363$ 901,545$
Commodities 27,093 23,520 31,949 32,500
Contract Services 658,942 377,755 351,508 273,386
Other Operating Costs 319,484 369,903 381,742 540,037
Capital Outlay 4,478 2,200 1,800 1,100
Total 1,978,960$ 1,642,969$ 1,636,362$ 1,748,568$
Department Expenditures by Program
Mayor and Town Council 174,669$ 177,734$ 180,710$ 430,975$
Boards and Commissions 11,938 15,307 15,307 15,307
Town Attorney 553,562 250,000 240,000 155,000
Municipal Court 134,934 115,054 112,433 106,996
Town Manager 385,752 262,907 261,569 221,401
Town Clerk 102,781 107,410 107,654 176,293
Human Resources 228,956 272,385 281,409 243,728
Community Relations 108,674 117,085 95,031 135,346
Nondepartmental 277,694 325,087 342,249 263,522
Total 1,978,960$ 1,642,969$ 1,636,362$ 1,748,568$
Authorized Positions
Town Manager/Acting Town Manager 1 1 1 1
Assistant Town Manager/Director of Admin Services -1 1 1
HR Generalist 1 1 1 1
Personnel Assistant 1 1 1 1
Court Clerk / Planning Tech 1 1 1 1
Community Relations Officer 0.75 0.75 0.75 0.75
Total 4.75 5.75 5.75 5.75General GovernmentProposed
Budget
2014
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
Budget Summary
The General Government Department includes the Mayor/Council budget plus the direct appointees
of the Council, including the Town Manager, Town Attorney, Municipal Judge, Prosecutor and
Planning and Zoning Commission. Duties of the Town Clerk's office are included in the Department,
as well as a Nondepartmental budget, which accounts for the global expenditures of the General
Fund.
The Town Manager is the Chief Executive and Administrative Officer for the Town of Avon and oversees
all operations and activities of the Town. The expenditures for the Town Manager, however, are accounted
for entirely in General Government. The Assistant Town Manager is responsible for the duties of the Town
Clerk and supervision of the Human Resources and Community Relations operations.
Section V, Page A-2
Fund: General
Dept: General Government
Budget Summary
1. Development and implementation of the 2013-14 Town of Avon Strategic Plan.
2. Design and implementation of a Town-wide records management plan, including Laserfiche.
3. Negotiations and finalization of the Traer Creek Settlement Term Sheet, including commencement of the
4. Establishment of a Employee Benefit Committee; updating of the salary survey, and development of a
salary step program and 360 performance evaluations.
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:261,305$
Financial Support Contributions:22,250
Economic Development Investments:238,825
Total Activity Cost:430,975$
Performance Metrics:Internal Survey
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:2,000
Total Activity Cost: $ 15,307
Performance Metrics:Internal Survey
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:$24,145
Total Activity Cost: $ 106,996
Performance Metrics: Community Survey
Estimated Personnel Time:Contract Services
Estimated Nonpersonnel Costs:NA
Total Activity Cost: $ 155,000
Performance Metrics:Internal Survey
Community Survey
Proposed
Budget
2014
PROGRAM ACTIVITIES AND OPERATIONS
.75% Add-on Retail Sales Fee on November 1st.General Government2013 MAJOR ACCOMPLISHMENTS
Town Council: The Town Council elects the Mayor, and together the elected officials serve as the
legislative body for the Town, setting policy and adopting and updating the Municipal Code, as needed.
Contributions to outside agencies and investments for economic development, which are provided by other
jurisdictions are approved by the Town Council.
Planning & Zoning Commission: A seven (7) person board, the Commission implements as authorized
the land use code regulations and leads long-range planning.
Municipal Court: Avon’s Home Rule Charter Section 10.2 establishes the Municipal Court that has
“exclusive original jurisdiction of all causes arising under the ordinances of the town as may be
conferred by law”. The Town Council appoints the Town Prosecutor and the Municipal Judge, who
presides over the Court to hear violations of the Town of Avon Ordinances.
Town Attorney: The Town Attorney, appointed through an Agreement for Legal Services, serves as the
legal representative of the Town , advising the Town Council and staff.
Section V, Page A-3
Fund: General
Dept: General Government
Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:$11,911
Total Activity Cost: $ 221,401
Performance Metrics:Internal Survey
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:$11,520
Total Activity Cost: $ 176,293
Performance Metrics:
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:$43,000
Total Activity Cost: $ 243,728
Performance Metrics:
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:$74,620
Total Activity Cost: $ 135,346
Performance Metrics:
Community Survey
Proposed
Budget
2014
General GovernmentInternal Survey
Internal Survey
Internal Survey
Town Manager: Appointed by the Council and serving as the Chief Executive and Administrative Officer,
the Manager, in addition to general administrative responsibilities, is tasked with enforcing the laws and
ordinances of the Town, oversight of all Town personnel, the preparation and implementation of the
annual budget, attending Council meetings and participating in discussions with the Council in an
advisory capacity, and establishing a system of accounting and auditing for the Town.
Town Clerk: The Town Clerk’s office is responsible for maintaining the Town’s official records and the
minutes of all meetings, as well as providing notifications to the public per the Town’s Charter. The office
is responsible for the administration of municipal elections and for the administration of business and
liquor licenses. The Clerk’s office also responds to citizen inquiries concerning Town legislation and
public records requests.
Human Resources: Human Resources oversee organizational and employee related programs for the
town, some of which functions include recruiting, hiring, retention, compensation and benefits
administration, compliance with federal & state regulations, and risk management.
Community Relations: The Community Relations office plays a primary role in communicating with the
Town of Avon residents through the accurate and consistent flow of public information and promotion of
special events to the media and the Town’s various constituencies. The “Communications Plan” adopted
in 2010 outlines the Town’s communication goals, objectives, and tactics, and guides of how the town
works to “build community through communications”.
Town of Avon
Line Item Detail
Section V, Page A-4
Function: General Government/Legislative #110
Department: N/A
Program: Mayor and Town Council #111
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61121 PTS Wages 51,000$ 51,000$ 51,000$ 51,000$
61207 Telephone Allowance 480 480 480 480
61302 PTS Pension 1,913 1,913 1,913 1,913
61401 FICA/Medicare 371 774 774 774
61501 Group Health and Life Insurance 92,553 96,773 96,773 106,433
61507 Dental Insurance 10,851 7,560 8,820 8,820
61509 Worker's Compensation 83 96 96 96
61510 Unemployment Insurance 153 154 154 154
61000 Total Personnel 157,404 158,750 160,010 169,670
Commodities:
62801 Employee Recognition 1,056 - - 1,000
62000 Total Commodities 1,056 - - 1,000
Contract Services:
63203 Printing and Reproduction 2,588 500 500 300
63303 Photography Services 860 500 - 1,500
63999 Other Contract Services - - 1,800 1,800
63000 Total Contract Services 3,448 1,000 2,300 3,600
Other Operating Costs:
64101 Travel, Training and Conference - 500 500 300
64102 Dues, Licenses and Memberships 11,830 14,334 14,800 14,260
64104 Meeting Expense 931 2,050 2,000 2,000
64902 Financial Support, Contributions - - - 26,250
64903 Economic Development - - - 213,895
64000 Total Other Operating Costs 12,761 16,884 17,300 256,705
Capital Outlay:
66402 Computers and Peripherals - 1,100 1,100 -
66000 Total Capital Outlay - 1,100 1,100 -
60000 Total Expenditures 174,669$ 177,734$ 180,710$ 430,975$
Town of Avon
Line Item Detail
Section V, Page A-5
Function: General Government/Legislative #110
Department: N/A
Program: Boards and Commissions #112
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Services:
61121 PTS Wages 9,450$ 12,600$ 12,600$ 12,600$
61302 PTS Pension 354 473 473 473
61401 FICA/Medicare 142 190 190 190
61509 Worker's Compensation 4 6 6 6
61510 Unemployment Insurance 29 38 38 38
61000 Total Personnel 9,979 13,307 13,307 13,307
Other Operating Costs:
64104 Meeting Expenses 1,959 2,000 2,000 2,000
64000 Total Other Operating Costs 1,959 2,000 2,000 2,000
60000 Total Expenditures 11,938$ 15,307$ 15,307$ 15,307$
Town of Avon
Line Item Detail
Section V, Page A-6
Function: General Government/Legislative #110
Department: N/A
Program: Town Attorney #113
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Contract Services:
63101 Legal Services 553,562 250,000 240,000 155,000
63203 Printing and Reproduction - - - -
63000 Total Contract Services 553,562 250,000 240,000 155,000
60000 Total Expenditures 553,562$ 250,000$ 240,000$ 155,000$
Town of Avon
Line Item Detail
Section V, Page A-7
Function: General Government/Legislative #110
Department: N/A
Program: Town Clerk #115
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 64,558$ 48,718$ 49,126$ 105,097$
61106 Paid-out Leave 1,287 462 462 1,011
61111 FT Bonuses 2,400 - - -
61121 PTS Wages - 12,319 12,319 24,219
61122 PTS Bonuses - 110 110 -
61151 Overtime Wages 1,045 18 18 -
61201 Automobile Allowance 1,278 1,440 1,440 2,700
61301 FT Pension 7,495 5,331 5,331 11,672
61302 PTS Pension 1,142 1,142 908
61304 Employee Assistance Program 17 10 10 23
61401 FICA/Medicare 1,027 1,181 1,181 1,942
61501 Group Health and Life Insurance 9,315 5,714 5,714 14,845
61505 Long-term Disability Insurance 339 223 223 518
61506 Short-term Disability Insurance 271 - - -
61507 Dental Insurance 904 504 504 1,197
61509 Worker's Compensation 473 147 147 242
61510 Unemployment Insurance 215 241 241 399
61000 Total Personnel 90,624 77,560 77,968 164,773
Commodities:
62801 Employee Recognition - - - 20
62905 Books and Periodicals 1,176 3,000 2,200 3,000
62999 Office Supplies and Materials 1,153 500 717 500
62000 Total Commodities 2,329 3,500 2,917 3,520
Contract Services:
63304 Computer Services and Support 480 750 480 480
63504 R&M - Office Equipment 75 250 100 100
63999 Other Contract Services - 19,000 19,000 1,000
63000 Total Contract Services 555 20,000 19,580 1,580
Other Operating Costs:
64101 Travel, Training and Conference 36 1,700 669 1,000
64102 Dues, Licenses and Memberships 495 500 170 170
64103 Mileage Reimbursement - 100 - -
64201 Telephone - 100 - -
64301 Postage and Delivery 89 100 150 100
64302 Recording Fees 89 250 500 150
64305 Election and Registration Costs 3,665 - 2,500 2,500
64901 Advertising and Legal Notices 3,376 2,500 2,500 2,500
64000 Total Other Operating Costs 7,750 5,250 6,489 6,420
Town of Avon
Line Item Detail
Section V, Page A-8
Function: General Government/Legislative #110
Department: N/A
Program: Town Clerk #115
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Capital Outlay:
66402 Computers and Peripherals 1,523 1,100 700 -
66000 Total Capital Outlay 1,523 1,100 700 -
60000 Total Expenditures 102,781$ 107,410$ 107,654$ 176,293$
Town of Avon
Line Item Detail
Section V, Page A-9
Function: General Government/Judicial #120
Department: N/A
Division/Program: Municipal Court #121
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 59,115$ 47,834$ 48,548$ 40,718$
61106 Paid-out Leave 242 458 458 392
61111 FT Bonuses 600 - - -
61121 PTS Wages 19,963 21,000 21,000 22,260
61201 Automobile Allowance 333 360 360 -
61301 FT Pension 6,759 5,292 5,292 4,522
61302 PTS Pension 777 788 788 835
61304 Employee Assistance Program 26 19 19 18
61401 FICA/Medicare 1,177 1,019 1,019 931
61501 Group Health and Life Insurance 21,268 11,230 11,230 11,547
61505 Long-term Disability Insurance 496 384 384 375
61506 Short-term Disability Insurance 260 - - -
61507 Dental Insurance 2,148 1,008 1,008 945
61509 Worker's Compensation 232 129 129 118
61510 Unemployment Insurance 248 208 208 190
61000 Total Personnel 113,644 89,729 90,443 82,851
Commodities:
62801 Employee Recognition - - - 20
62999 Office Supplies and Materials 524 500 500 500
62000 Total Commodities 524 500 500 520
Contract Services:
63101 Legal Services 15,819 18,500 16,000 18,000
63199 Other Professional Services - 750 250 500
63202 Jury Fees - 250 250 250
63203 Printing and Reproduction Services 500 500 500 500
63304 Computer Services and Support 784 700 700 700
63999 Other Contract Services 3,504 3,500 3,600 3,100
63000 Total Contract Services 20,607 24,200 21,300 23,050
Other Operating Costs:
64101 Travel, Training and Conference 159 500 170 500
64102 Dues, Licenses and Memberships - 75 20 75
64201 Telephone - 50 - -
64000 Total Other Operating Costs 159 625 190 575
60000 Total Expenditures 134,934$ 115,054$ 112,433$ 106,996$
Town of Avon
Line Item Detail
Section V, Page A-10
Function: General Government/Executive #130
Department: N/A
Program: Town Manager #131
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 201,532$ 181,926$ 181,926$ 145,638$
61106 Paid-out Leave 80,590 5,587 5,587 1,400
61151 Overtime Wages 522 - - -
61201 Automobile Allowance 13,405 13,000 15,000 12,000
61204 Moving Expenses - - - 12,000
61301 FT Pension 31,709 20,497 20,497 16,174
61304 Employee Assistance Program 31 28 28 24
61401 FICA/Medicare 567 2,267 2,267 2,306
61501 Group Health and Life Insurance 15,226 17,677 17,677 15,769
61505 Long-term Disability Insurance 634 580 580 497
61506 Short-term Disability Insurance 721 - - -
61507 Dental Insurance 1,448 1,472 1,472 1,260
61509 Worker's Compensation 2,207 2,483 3,745 1,945
61510 Unemployment Insurance 583 878 878 477
61000 Total Personnel 349,175 246,395 249,657 209,490
Commodities:
62999 Office Supplies and Materials 728 200 100 100
62000 Total Commodities 728 200 100 100
Contract Services:
63999 Other Contract Services 25,473 5,000 750 2,500
63000 Total Contract Services 25,473 5,000 750 2,500
Other Operating Costs:
64101 Travel, Training and Conference 1,085 3,000 3,000 3,000
64102 Dues, Licenses, and Memberships - 1,000 1,000 1,000
64104 Meeting Expenses 2,683 3,000 3,000 3,000
64201 Telephone - 250 - -
64206 Cellular and Paging 2,953 2,000 2,000 2,000
64301 Postage and Delivery Costs - 100 100 100
64402 Equipment Replacement Charges 700 462 462 211
64902 Financial Support, Donations, & Cont.- 1,500 1,500 -
64000 Total Other Operating Costs 7,421 11,312 11,062 9,311
Capital Outlay:
66402 Computers and Peripherals 2,955 - - -
66000 Total Capital Outlay 2,955 - - -
60000 Total Expenditures 385,752$ 262,907$ 261,569$ 221,401$
Town of Avon
Line Item Detail
Section V, Page A-11
Function: General Government/Executive #130
Department: N/A
Program: Human Resources #132
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 141,799$ 174,278$ 175,808$ 143,108$
61106 Paid-out Leave 2,835 1,658 1,658 1,376
61111 FT Bonuses 11,793 - - -
61121 PTS Wages - 1,819 1,819 -
61122 PTS Bonuses - 110 110 -
61151 Overtime Wages 1,045 18 18 -
61201 Automobile Allowance 1,584 1,800 1,800 540
61301 FT Pension 16,496 19,151 19,151 15,893
61302 PTS Pension - 73 73 -
61304 Employee Assistance Program 43 60 60 52
61401 FICA/Medicare 2,290 2,580 2,580 2,103
61501 Group Health and Life Insurance 22,618 35,191 35,191 33,210
61505 Long-term Disability Insurance 878 1,166 1,166 1,034
61506 Short-term Disability Insurance 608 - - -
61507 Dental Insurance 2,195 3,150 3,150 2,709
61509 Worker's Compensation 710 327 327 268
61510 Unemployment Insurance 488 534 534 435
61000 Total Personnel 205,382 241,915 243,445 200,728
Commodities:
62801 Employee Recognition - - 9,192 8,040
62905 Books and Periodicals 1,023 1,820 - 1,000
62999 Office Supplies and Materials 686 900 900 700
62000 Total Commodities 1,709 2,720 10,092 9,740
Contract Services:
63101 Legal Services 6,336 4,500 3,974 4,000
63203 Printing and Reproduction Services - 300 300 300
63205 Police Checks 1,696 2,500 2,000 2,000
63504 R&M - Office Equip & Computer 75 250 250 100
63999 Other Purchased and Contract Services 1,700 6,500 6,000 13,000
63000 Total Contract Services 9,807 14,050 12,524 19,400
Other Operating Costs:
64101 Travel, Training and Conference 978 2,500 1,000 2,000
64102 Dues, Licenses and Memberships 5,135 5,000 5,459 5,500
64103 Mileage Reimbursement 137 200 - -
64104 Meetings 1,788 1,500 999 1,500
64201 Telephone - 200 - -
64206 Cellular and Paging 1,117 1,200 872 660
64301 Postage and Delivery Costs 132 100 100 100
64901 Advertising and Legal Notices 2,771 3,000 3,000 3,000
64906 Insurance Deductibles - - 3,918 -
64000 Total Other Operating Costs 12,058 13,700 15,348 12,760
Town of Avon
Line Item Detail
Section V, Page A-12
Function: General Government/Executive #130
Department: N/A
Program: Human Resources #132
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Capital Outlay:
66402 Computers and Peripherals - - - 1,100
66000 Total Capital Outlay - - - 1,100
60000 Total Expenditures 228,956$ 272,385$ 281,409$ 243,728$
Town of Avon
Line Item Detail
Section V, Page A-13
Function: General Government/Executive #130
Department: N/A
Program: Community Relations #133
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries -$ -$ -$ 12,565$
61106 Paid-out Leave - - - 121
61121 PTS Wages 39,776 39,000 32,000 41,168
61122 PTS Bonuses 629 659 659 709
61151 Overtime Wages 11 - - -
61201 Automobile Allowance - - - 360
61301 FT Pension - - - 1,395
61302 PTS Pension 1,534 1,487 1,225 1,570
61304 Employee Assistance Program - - - 2
61401 FICA/Medicare 616 597 491 819
61501 Group Health and Life Insurance - - - 1,569
61505 Long-term Disability Insurance - - - 56
61507 Dental Insurance - - - 126
61509 Worker's Compensation 66 73 60 101
61510 Unemployment Insurance 123 119 98 165
61000 Total Personnel 42,755 41,935 34,533 60,726
Commodities:
62801 Employee Recognition - - - 20
62999 Office Supplies and Materials 103 100 100 100
62000 Total Commodities 103 100 100 120
Contract Services:
63203 Printing and Reproduction 1,189 5,300 4,000 2,300
63999 Other Contract Services 19,104 22,500 12,698 27,000
63000 Total Contract Services 20,293 27,800 16,698 29,300
Other Operating Costs:
64101 Travel, Training and Conference 187 1,100 - 500
64102 Dues, Licenses and Memberships 650 650 - -
64103 Mileage Reimbursement 96 100 - -
64201 Telephone 50 100 - -
64206 Cellular and Paging 240 1,000 400 400
64301 Postage and Delivery Costs 1,280 1,300 1,300 1,300
64901 Advertising and Legal Notices - 1,000 - -
64904 Operating Fees, Assessments & Chgs 43,020 42,000 42,000 43,000
64000 Total Other Operating Costs 45,523 47,250 43,700 45,200
60000 Total Expenditures 108,674$ 117,085$ 95,031$ 135,346$
Town of Avon
Line Item Detail
Section V, Page A-14
Function: General Government/Finance & Administration #140
Department: N/A
Program: Nondepartmental #149
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Commodities:
62401 Gasoline 745$ 1,500$ 1,500$ 1,500$
62802 Food and Beverage 6,645 5,000 6,740 6,000
62999 Office Supplies and Materials 13,254 10,000 10,000 10,000
62000 Total Commodities 20,644 16,500 18,240 17,500
Contract Services:
63203 Printing and Reproduction Services - 2,500 2,500 1,000
63504 R&M - Office Equipment - 7,100 7,100 7,100
63603 Rental - Office Equipment 10,313 9,905 12,556 12,556
63999 Other Contract Services 14,884 16,200 16,200 18,300
63000 Total Contract Services 25,197 35,705 38,356 38,956
Other Operating Costs:
64104 Meeting Expenses 2,314 1,000 1,000 -
64201 Telephone 14,366 21,702 21,302 31,056
64301 Postage 5,555 6,500 6,000 6,000
64303 Treasurer's Fees 32,563 32,560 32,560 29,515
64307 Bank Service Chgs & Credit Card Fees - 250 250 250
64401 Fleet Maintenance Charges - - 1,500 1,500
64402 Equipment Replacement Charges 12,396 13,753 13,753 13,510
64403 Washbay Charges - 1,040 1,040 1,488
64905 Insurance Premiums 110,494 113,077 121,000 123,747
64996 Bad Debt Expense 54,165 83,000 87,248 -
64000 Total Other Operating Costs 231,853 272,882 285,653 207,066
60000 Total Expenditures 277,694$ 325,087$ 342,249$ 263,522$
Section V, Page B-1
Fund: General
Dept: Finance and Information Systems
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Personnel Services 700,797$ 785,508$ 792,648$ 816,438$
Commodities 20,078 60,714 68,674 80,099
Contract Services 101,330 132,037 127,973 153,935
Other Operating Costs 43,196 44,883 44,033 57,734
Capital Outlay - - - 4,400
Total 865,401$ 1,023,142$ 1,033,328$ 1,112,606$
Department Expenditures by Program
Finance 618,056$ 704,588$ 712,434$ 772,300$
Information Technology 247,345 318,554 320,894 340,306
Total 865,401$ 1,023,142$ 1,033,328$ 1,112,606$
Authorized Positions
Finance Director 1 1 1 1
Finance Manager 1 1 1 1
Budget Analyst 1 1 1 1
Payroll Specialist 1 1 1 1
Accounting Assistant II 2 2 2 2
IT Administrator 1 1 1 1
Help Desk Technician 1 1 1 1
Total 8 8 8 8
1. Implemented EFT program for accounts payable vendors.
2. No findings or questioned costs in 2012 Single Audit and A-133 Compliance Requirements.
3. Cell phone and UHF radio transition.
4. I-70 Regional Transportation Facility - IT and Telephony set up.
5. Laserfiche upgrade.
6. Metro Ethernet conversion
7. Completed three software evaluations for the 2014 budget
8. Assisted in ballot question effort for recreation center expansion.
Proposed
Budget
2014
Budget Summary
DEPARTMENT OVERVIEW
Finance DepartmentADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
2013 MAJOR ACCOMPLISHMENTS
The Finance Department is responsible for all financial activities of the Town and maintaining its fiscal
integrity. The Finance Department is also responsible for the Town's information technology systems
including its enterprise-wide area network and telephony solutions.
The Finance Department is administered by the Finance Director who spends approximately 35% of the
time in finance administration, accounting and auditing, and another 40% in budgeting and long-range
planning activities. The remainder of the time is split between debt administration, treasury management,
and benefits administration. The finance division is managed on a day-to-day basis by the Finance
Manager. The Information Technology division is managed by the Town's Information Technology
Manager.
Section V, Page B-2
Fund: General
Dept: Finance and Information Systems
Budget Summary
Estimated Personnel Time:67%
Estimated Nonpersonnel Costs:103,270$
Total Activity Cost:517,441$
Performance Metric(s):Internal Survey
Auditor's Comments
Estimated Personnel Time:23%
Estimated Nonpersonnel Costs:35,451$
Total Activity Cost:177,629$
Performance Metric(s):Internal Survey
Budget vs. Actual Deviations
Estimated Personnel Time:6%
Estimated Nonpersonnel Costs:9,248$
Total Activity Cost:46,338$
Performance Metric(s):None
Estimated Personnel Time:4%
Estimated Nonpersonnel Costs:6,165$
Total Activity Cost:30,892$
Performance Metric(s):Internal Survey
PROGRAM ACTIVITIES AND OPERATIONS- FINANCEProposed
Budget
2014
Finance DepartmentAccounting and Financial Reporting: Includes accounts payable and payroll processing and general
accounting; revenue collection, compliance, licensing and administration; procurement compliance and
fixed asset inventory; internal control structure and asset safekeeping; and preparation of the Town's
comprehensive annual financial report.
Budgeting and Long-range Planning: Includes establishing budgetary policies, coordination of the
budget process and preparation of the annual budget document. Also includes the capital improvement
program and preparing the 5-year capital improvement long-range plan, various other financial modeling,
and gathering and reporting on economic and financial statistical information and analysis.
Debt Administration and Treasury Management: Debt administration includes capital planning and
analysis, debt issuance, meeting on-going disclosure and bond covenant requirements, maintaining credit
ratings and investing bond proceeds. Treasury management includes establishing and reviewing cash
controls, monitoring cash collection and disbursement procedures, forecasting, maintaining banking
relations, cash management services, establishing investment policies and portfolio management.
Benefits Administration: Includes financial analysis of self-insurance pools and renewals, reconciliation
of departmental claims to premium invoices, reserve accounting and human resources support. Other
responsibilities include retirement plan administration and support. Finance Director and Finance Manager
serve on the retirement boards.
Section V, Page B-3
Fund: General
Dept: Finance and Information Systems
Budget Summary
Estimated Personnel Time:45%
Estimated Nonpersonnel Costs:63,915$
Total Activity Cost:153,138$
Performance Metric(s):System Availability
Estimated Personnel Time:50%
Estimated Nonpersonnel Costs:71,017$
Total Activity Cost:170,153$
Performance Metric(s):Problem Resolution Performance; Internal Survey
Estimated Personnel Time:5%
Estimated Nonpersonnel Costs:7,102$
Total Activity Cost:17,015$
Performance Metric(s):Long-range IT Plan
Finance DepartmentProposed
Budget
2014
PROGRAM ACTIVITIES AND OPERATIONS- INFORMATION TECHNOLOGY
Network Administration: Includes maintaining the Town's computer network systems, telephone
systems, servers, security, routine maintenance & upgrades of hardware and software, documentation &
disaster recovery.
Customer Service: Provides support and service to all Town computer and telephone users. Log calls,
resolve issues, track requests for equipment, software and training.
Technology Planning: Continuously evaluate new technologies that can assist the Town in being more
efficient.
Town of Avon
Line Item Detail
Section V, Page B-4
Function: General Government/Financial #140
Department: Finance #140
Program: Finance #141
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel Services:
61101 Regular Full-time Salaries 391,906$ 434,072$ 439,172$ 447,989$
61105 STD Wages 372 - - -
61106 Paid-out Leave 4,792 4,121 4,121 4,308
61111 FT Bonuses 9,000 - - -
61151 Overtime Wages 2,554 1,500 1,500 1,500
61201 Automobile Allowance 3,600 3,600 3,600 3,600
61301 FT Pension 45,468 47,603 47,603 49,753
61304 Employee Assistance Program 136 144 144 144
61401 FICA/Medicare 4,783 5,050 5,050 5,238
61501 Group Health and Life Insurance 59,834 84,519 84,519 92,878
61505 Long-term Disability Insurance 2,750 2,983 2,983 2,984
61506 Short-term Disability Insurance 1,703 - - -
61507 Dental Insurance 5,711 7,560 7,560 7,560
61509 Worker's Compensation 729 803 803 840
61510 Unemployment Insurance 1,275 1,314 1,314 1,372
61000 Total Personnel Services 534,613 593,269 598,369 618,166
Commodities:
62801 Employee Recognition - - - 120
62903 Data Processing Supplies 885 2,000 2,000 2,000
62904 Software 255 1,500 750 14,401
62905 Books and Periodicals 2,319 2,014 2,014 2,200
62999 Office Supplies and Materials 2,025 2,250 2,000 2,850
62000 Total Commodities 5,484 7,764 6,764 21,571
Contract Services:
63102 Audit and Accounting Services 24,350 33,530 33,530 33,530
63199 Other Professional Services 4,039 8,500 3,500 5,500
63203 Printing and Reproduction Services 2,560 5,300 4,500 4,550
63304 Computer Services and Support 35,260 41,723 52,769 65,672
63504 R & M - Office Equipment - 700 350 700
63000 Total Contract Services 66,209 89,753 94,649 109,952
Town of Avon
Line Item Detail
Section V, Page B-5
Function: General Government/Financial #140
Department: Finance #140
Program: Finance #141
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Other Operating Costs:
64101 Travel, Training and Conference 7,156 7,800 7,000 7,000
64102 Dues, Licenses and Memberships 1,323 1,395 1,395 1,495
64103 Mileage Reimbursement 359 600 600 -
64104 Meeting Expenses 749 750 750 750
64201 Telephone - 350 - -
64206 Cellular and Paging 717 700 700 660
64301 Postage and Delivery 19 250 250 250
64307 Bank Charges and Credit Card Fees - - - 6,100
64399 Other Administrative Fees 1,029 1,450 1,450 1,450
64402 Equipment Replacement Charges 398 382 382 381
64901 Advertising and Legal Notices - 125 125 125
64000 Total Other Operating Costs 11,750 13,802 12,652 18,211
Capital Outlay:
66402 Computers and Peripherals - - - 4,400
66000 Total Capital Outlay - - - 4,400
60000 Total Expenditures 618,056$ 704,588$ 712,434$ 772,300$
Town of Avon
Line Item Detail
Section V, Page B-6
Function: General Government/Financial #140
Department: Finance #140
Program: Information Systems #143
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel Services:
61101 Regular Full-time Salaries 131,879$ 139,930$ 141,970$ 142,748$
61106 Paid-out Leave 1,002 1,343 1,343 1,373
61151 Overtime Wages - 1,000 1,000 1,000
61301 FT Pension 15,196 15,510 15,510 15,853
61304 Employee Assistance Program 48 48 48 48
61401 FICA/Medicare 1,986 2,059 2,059 2,104
61501 Group Health and Life Insurance 12,746 28,160 28,160 30,932
61505 Long-term Disability Insurance 976 981 981 991
61506 Short-term Disability Insurance 579 - - -
61507 Dental Insurance 1,124 2,520 2,520 2,520
61509 Worker's Compensation 234 262 262 268
61510 Unemployment Insurance 414 426 426 435
61000 Total Personnel Services 166,184 192,239 194,279 198,272
Commodities:
62801 Employee Recognition - - - 40
62903 Data Processing Supplies 5,452 9,850 4,850 27,000
62904 Software 9,010 42,000 55,960 30,388
62905 Books and Periodicals 40 750 750 750
62999 Office Supplies and Materials 92 350 350 350
62000 Total Commodities 14,594 52,950 61,910 58,528
Contract Services:
63304 Computer Services and Support 33,669 39,534 30,574 41,233
63504 R & M - Office Equipment and Computers 1,452 2,750 2,750 2,750
63000 Total Contract Services 35,121 42,284 33,324 43,983
Other Operating Costs:
64101 Travel, Training and Conference 6,755 5,100 4,000 6,300
64102 Dues and Licenses 300 600 300 300
64206 Cellular and Paging 2,197 - 1,700 1,260
64402 Equipment Replacement Charges 22,194 25,381 25,381 31,663
64000 Total Other Operating Costs 31,446 31,081 31,381 39,523
60000 Total Expenditures 247,345$ 318,554$ 320,894$ 340,306$
Section V, Page C-1
Fund: General
Dept: Community Development
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Personnel Services 377,622$ 352,866$ 356,334$ 403,336$
Commodities 6,838 7,599 7,599 7,879
Contract Services 23,199 29,288 25,468 53,253
Other Operating Costs 141,346 187,667 186,667 20,725
Capital Outlay 978 600 950 15,000
Total 549,983$ 578,020$ 577,018$ 500,193$
Department Expenditures by Program
Administration 41,813$ 46,502$ 46,402$ -$
Planning/GIS 266,558 237,158 235,236 258,319
Building 112,762 126,485 127,505 129,398
Economic Development 128,850 167,875 167,875 112,476
Total 549,983$ 578,020$ 577,018$ 500,193$
Authorized Positions
Planning Manager ---1
Senior Planner 1 1 1 -
Building Official 1 1 1 1
Planner II --1 1
Planner I 1 1 --
GIS Programmer/Analyst 1 ---
Director of Economic Initiatives ---1
Total 4 3 3 4
1. Updates of Avon Municipal Code
2. Initiated Economic Development Office and collaborated with local business community
3. Developed Town-owned Properties Concept Plan; Ballot Issue Completed for Recreation Ameities
4. Wyndham Resort: Entitlements to Building permit
Proposed
Budget
2014
Community Development DepartmentDEPARTMENT FINANCIAL SUMMARY
2013 MAJOR ACCOMPLISHMENTS
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
Budget Summary
The Community Development Department takes the lead role in ensuring the Town’s built
environment maintains and advances a livable community, one which meets the needs of the
residents, businesses, and visitors. The Building Official provides permit and inspection services for
residential and commercial development. In 2014, the Director of Economic Iniatives will take the
lead role in implementing the Town's Economic Development program under the supervision of the
Town Manager.
The Community Development Department is administered by the Planning Manager, who spends
approximately 50% of the position’s time in managing applications, Planning and Zoning Commission
agendas and special project work. The remainder of the Planning Manager’s time is spent in hands-on
project review and special project work. The Director of Economic Iniatives is managed by the Town
Manager.
Section V, Page C-2
Fund: General
Dept: Community Development
Budget Summary
Estimated Personnel Time:10%
Estimated Nonpersonnel Costs:6,315$
Total Activity Cost:25,832$
Performance Metric(s):
Estimated Personnel Time:35%
Estimated Nonpersonnel Costs:22,101$
Total Activity Cost:90,412$
Performance Metric(s):Community Survey
Estimated Personnel Time:50%
Estimated Nonpersonnel Costs:31,574$
Total Activity Cost:129,160$
Performance Metric(s):Community Survey
Completion of Plan
Estimated Personnel Time:5%
Estimated Nonpersonnel Costs:3,157$
Total Activity Cost:12,916$
Performance Metric(s):None
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:12,940$
Total Activity Cost:129,398$
Performance Metric(s):
PROGRAM ACTIVITIES AND OPERATIONS - PLANNING
Community Survey
Proposed
Budget
2014
Community Development DepartmentPROGRAM ACTIVITIES AND OPERATIONS - BUILDING PERMITS AND INSPECTIONS
Community Survey
Administration: Review all new applications and contractor registration applications at the front counter,
including assisting the general public with inquiries.
Current Planning / Land Use Applications: Review and process applications for land use under the
rules and procedures of the Avon Municipal Code.
Long-Term Planning: The Community Development Department is responsible for the development of
long range planning for the Town of Avon. In the 2013-24 Strategic Plan, the development of a Parking
and Transportation Plan, a Pedestrian and Bike Network Plan, and update of the 2006 Comprehesive Plan
are scheduled. Policy work with the PZC (and Council) witll include evaluationg Retail Marijuana,
evaluating East Avon Master Plan and additional code updates.
GIS Mapping / Informational Serivces: Create and manage all mapping functions and associated data
management for the Town. Supports special projects with geographical information as well as cartagraphy
useful in land use decisions and Comprehensive Planning.
Building Inspection: The Building Division provides all construction relatedservices in the Town. The
division is responsible for the enforcement of the building, plumbing, and mechanical codes, and Title 15 of
the Avon Municipal Code. On a day to day basis this division reviews and processes permit applications,
performs inspections, and coordinates with other agencies that perform specialized inspections such as
Eagle County Health, NWCCOG, and State Electrical Inspectors. Code enforcement matters are handled
on an as-needed, or complaint driven basis.
Section V, Page C-3
Fund: General
Dept: Community Development
Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:20,770
Total Activity Cost:112,476$
Performance Metric(s):
Sales tax growth
Proposed
Budget
2014
Community Development DepartmentPROGRAM ACTIVITIES AND OPERATIONS - ECONOMIC DEVELOPMENT
Community Survey
Economic Development: Implements the Town's Economic Development iniatives including Special
Event development, retail and accommodation business assistance and regional representation. Special
contracts for the Town of Avon Brand Development and Destitrips are included in this operational budget.
Town of Avon
Line Item Detail
Section V, Page C-4
Function: Community Development #200
Department: Community Development #210
Program: Administration #211
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 11,813$ 15,429$ 15,429$ -$
61106 Paid Out Leave - 148 148 -
61121 PTS Wages 6,768 - - -
61151 Overtime 72 - - -
61201 Automobile Allowance 300 - - -
61301 FT Pension 1,737 1,714 1,714 -
61302 PTS Pension 257 - - -
61304 Employee Assistance Program 2 10 10 -
61401 FICA/Medicare 337 226 226 -
61501 Group Health and Life Insurance 547 5,581 5,581 -
61505 Long-term Disability Insurance 41 142 142 -
61506 Short-term Disability Insurance 40 - - -
61507 Dental Insurance 47 504 504 -
61509 Worker's Compensation 38 29 29 -
61510 Unemployment Insurance 68 47 47 -
61000 Total Personnel 22,067 23,830 23,830 -
Commodities:
62999 Office Supplies and Materials 1,716 3,000 3,000 -
62000 Total Commodities 1,716 3,000 3,000 -
Contract Services:
63203 Printing and Reproduction 120 500 500 -
63304 Computer Services and Support 6,271 6,400 6,400 -
63504 R&M - Office Equipment 2,109 1,700 1,700 -
63603 Rentals - Office Equipment 5,032 5,318 5,318 -
63000 Total Contract Services 13,532 13,918 13,918 -
Other Operating Costs:
64101 Travel, Training, and Conference - 1,000 1,000 -
64102 Dues, Licenses and Memberships 400 400 400 -
64104 Meeting Expense 560 1,500 1,500 -
64201 Telephone - 100 - -
64206 Cellular 358 800 800 -
64301 Postage and Delivery Costs 390 520 520 -
64402 Equipment Replacement Charges 743 234 234 -
64901 Advertising and Legal Notices 1,069 1,200 1,200 -
64000 Total Other Operating Costs 3,520 5,754 5,654 -
Capital Outlay
66402 Computers and Peripherals 978 - - -
66000 Total Capital Outlay 978 - - -
60000 Total Expenditures 41,813$ 46,502$ 46,402$ -$
Town of Avon
Line Item Detail
Section V, Page C-5
Function: Community Development #200
Department: Community Development #210
Program: Planning #212
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 168,577$ 155,289$ 157,737$ 138,848$
61105 STD Wages 2,407 - - -
61106 Paid-out Leave 1,778 1,278 1,278 1,335
61111 FT Bonuses 8,318 - - -
61121 PTS Wages 6,768 - - -
61151 Overtime Wages 72 - - -
61301 FT Pension 19,741 17,222 17,222 15,420
61302 PTS Pension 257 - - -
61304 Employee Assistance Program 72 54 54 49
61401 FICA/Medicare 2,731 2,250 2,250 2,033
61501 Group Health and Life Insurance 32,162 33,932 33,932 31,605
61505 Long-term Disability Insurance 1,464 1,131 1,131 1,055
61506 Short-term Disability Insurance 764 - - -
61507 Dental Insurance 3,090 3,016 3,016 2,583
61509 Worker's Compensation 1,575 1,816 1,816 1,823
61510 Unemployment Insurance 584 470 470 421
61000 Total Personnel 250,360 216,458 218,906 195,172
Commodities:
62401 Gasoline 35 - - -
62801 Employee Recognition - - - 40
62904 Software 3,349 3,349 3,349 3,349
62905 Books and Periodicals 240 250 250 250
62999 Office Supplies and Materials - - - 2,500
62000 Total Commodities 3,624 3,599 3,599 6,139
Contract Services:
63101 Legal Services 3,336 - 4,800 -
63199 Other Professional Services 5,631 10,620 2,000 10,000
63203 Printing and Reproduction Services - 750 750 500
63304 Computer Services and Support - - - 17,735
63504 R&M - Office Equipment - - - 1,500
63603 Rentals - Office Equipment - - - 5,318
63000 Total Contract Services 8,967 11,370 7,550 35,053
Other Operating Costs
64101 Travel, Training and Conference 817 2,200 1,300 2,500
64102 Dues, Licenses and Memberships 773 1,310 1,310 650
64104 Meeting Expense 113 - - 500
64301 Postage and Delivery Costs - - - 250
64402 Equipment Replacement Charges 1,904 1,621 1,621 1,855
64901 Advertising and Legal Notices - - - 1,200
64000 Total Other Operating Costs 3,607 5,131 4,231 6,955
Town of Avon
Line Item Detail
Section V, Page C-6
Function: Community Development #200
Department: Community Development #210
Program: Planning #212
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Capital Outlay
66402 Computers and Peripherals - 600 950 -
66404 Furniture and Fixtures - - - 15,000
66000 Total Capital Outlay - 600 950 15,000
60000 Total Expenditures 266,558$ 237,158$ 235,236$ 258,319$
Town of Avon
Line Item Detail
Section V, Page C-7
Function: Community Development #200
Department: Community Development #210
Program: Building Inspection #213
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 78,397$ 84,018$ 85,038$ 86,091$
61106 Paid-out Leave 1,587 802 802 828
61301 FT Pension 9,144 9,257 9,257 9,561
61304 Employee Assistance Program 24 24 24 24
61401 FICA/Medicare 1,201 1,220 1,220 1,260
61501 Group Health and Life Insurance 11,679 14,135 14,135 15,526
61505 Long-term Disability Insurance 497 497 497 497
61506 Short-term Disability Insurance 344 - - -
61507 Dental Insurance 1,123 1,260 1,260 1,260
61509 Worker's Compensation 950 1,113 1,113 1,150
61510 Unemployment Insurance 249 252 252 261
61000 Total Personnel 105,195 112,578 113,598 116,458
Commodities:
62401 Gasoline 517 650 650 650
62801 Employee Recognition - - - 20
62807 Consumable Tools/Small Equipment - 50 50 50
62905 Books and Periodicals 981 300 300 300
62000 Total Commodities 1,498 1,000 1,000 1,020
Contract Services:
63199 Other Professional Services 700 4,000 4,000 4,000
63000 Total Contract Services 700 4,000 4,000 4,000
Other Operating Costs:
64101 Travel, Training and Conference 1,269 1,500 1,500 1,500
64102 Dues, Licenses and Memberships 125 250 250 250
64103 Mileage Reimbursement - 200 200 -
64206 Cellular & Pagers 412 600 600 360
64401 Fleet Maintenance Charges - 2,414 2,414 2,414
64402 Equipment Replacement Charges 2,939 2,903 2,903 2,148
64403 Washbay Charges 624 1,040 1,040 1,248
64000 Total Other Operating Costs 5,369 8,907 8,907 7,920
60000 Total Expenditures 112,762$ 126,485$ 127,505$ 129,398$
Town of Avon
Line Item Detail
Section V, Page C-8
Function: Community Development #200
Department: Community Development #210
Program: Economic Development #214
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries -$ -$ -$ 65,325$
61106 Paid-out Leave - - - 628
61301 FT Pension - - - 7,255
61304 Employee Assistance Program - - - 24
61401 FICA/Medicare - - - 956
61501 Group Health and Life Insurance - - - 15,441
61505 Long-term Disability Insurance - - - 497
61507 Dental Insurance - - - 1,260
61509 Worker's Compensation - - - 122
61510 Unemployment Insurance - - - 198
61000 Total Personnel - - - 91,706
Commodities:
62801 Employee Recognition - - - 20
62905 Books and Periodical - - - 300
62999 Office Supplies and Materials - - - 400
62000 Total Commodities - - - 720
Contract Services:
63203 Printing and Reproduction Services - - - 200
63304 Computer Services and Support - - - 14,000
63000 Total Contract Services - - - 14,200
Other Operating Costs
64101 Travel, Training and Conference - - - 1,200
64104 Meeting Expense - - - 400
64301 Postage and Delivery - - - 250
64102 Dues, Licenses and Memberships - 550 550 -
64902 Financial Support, Donations and Cont.38,850 42,325 42,325 -
64903 Economic Development 90,000 125,000 125,000 4,000
64000 Total Other Operating Costs 128,850 167,875 167,875 5,850
60000 Total Expenditures 128,850$ 167,875$ 167,875$ 112,476$
Section V, Page D-1
Fund: General
Dept: Police
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Personnel Services 1,921,951$ 1,952,529$ 1,943,748$ 2,030,726$
Commodities 117,125 113,729 105,476 116,654
Contract Services 33,255 38,020 36,285 37,546
Other Operating Costs 466,511 483,928 487,279 513,682
Capital Outlay 12,647 10,000 10,000 17,400
Total 2,551,489$ 2,598,206$ 2,582,788$ 2,716,008$
Department Expenditures by Program
Administration 541,191$ 529,769$ 526,995$ 533,151$
Patrol 1,915,284 1,960,107 1,945,406 1,964,998
Investigation 95,014 108,330 110,387 217,859
Total 2,551,489$ 2,598,206$ 2,582,788$ 2,716,008$
Authorized Positions
Police Chief 1 1 1 1
Police Lieutenant 1 1 1 1
Sergeant 3 3 3 3
Administrative Services Officer 2 2 2 2
Investigator/Detective 1 1 1 1
Officer 12 12 12 12
Total 20 20 20 20
1. The Department has been accredited through CALEA and the Colorado Association of Chiefs of Police.
2. Successfully completed the 5th Annual Avon Police citizen's Academy.
3. Successfully completed the First Latino Eagle County Citizen's Academy.
4. All supervisors have completed the IACP Leadership in Police Organization (LPO) 3-week curriculum.
5. For the first six (6) months of 2013, crime rates and traffic crash rates continued to trend down
and remain near record lows; with increases noted in theft, domestic violence, and traffic crashes.
6. Avon crime rates and traffic crash rates continue to trend downward with 2012 being the lowest rate
since 2010. Between 2011 and 2012: There was a 63% reduction in burglaries, thefts fell 46%
(160 to 87). Assaults and domestic violence cases decreased by 10% and 7%, respectively.
DUI arrests were down 25% at 89 compared to 118 in 2011.
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
2013 MAJOR ACCOMPLISHMENTS
Proposed
Budget
2014
Police DepartmentThe Avon Police Department is a full service municipal law enforcement agency responsible for 24/7
police protection in the Town of Avon. The Department consists of 18 sworn police officers and two
(2) non-sworn employees. Avon Police employees focus attention to the Department’s Mission
Statement and Goals on a day-to-day basis to ensure the safety and security of residents and
visitors.
The Police Department is administered by the Police Chief and is assisted by a Lieutenant and three (3)
Sergeants. The Police Chief spends 90 % of the position’s time in general administration, with 10%
contributed to the oversight of community policing programs, including time on law enforcement
committees and organizations. The Lieutenant provides general administration approximately 95% of time,
with the balance spent in the field. Each Patrol Sergeant oversees six (6) police officers, while the
Detective Sergeant supervises the Detective and manages the Police Training Program and Police
Volunteers.
Section V, Page D-2
Fund: General
Dept: Police Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:76,842$
Total Activity Cost:533,151$
Performance Metric(s):Internal Survey; Community Survey
Estimated Personnel Time:93%
Estimated Nonpersonnel Costs:551,072$
Total Activity Cost:1,827,448$
Performance Metric(s):Police response times by type of call and season
Analysis of crime and traffic statistics/trends
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:15,890$
Total Activity Cost:217,860$
Performance Metric(s):Crime Clearance Rates
Estimated Personnel Time:7%
Estimated Nonpersonnel Costs:41,479$
Total Activity Cost:137,550$
Performance Metric(s):Internal Survey; Community Survey
Proposed
Budget
2014
Police DepartmentPROGRAM ACTIVITIES AND OPERATIONS
Administration: The Police Chief, Lieutenant, and two (2) Administrative Services Officers are
responsible for the day-to-day operations of the Police Department, including interaction with Avon Town
staff on projects such as budget and department liaisons. Administration is responsible for managing the
front desk, customer service, accreditation, records management, outside government liaisons,
evidence/property management, policy/procedure, training, and support for police operations. The Chief
and Lieutenant also provide service to community outreach programs.
Patrol Operations: Patrol Operations are staffed by two (2) sergeants and twelve (12) patrol officers.
These teams are responsible for proactive patrol and response to emergencies and calls for service.
Officers are responsible for investigation of crimes to property and persons, including traffic enforcement,
education, traffic crash investigations and crime prevention/community outreach.
Investigations: The Investigations Division is staffed by one (1) Detective Sergeant and one (1)
Detective. The Detectives are responsible to support patrol operations, investigate major crimes, conduct
background investigations, administer the police training program, and provide administrative support to
the Town Clerk for licensing of businesses.
Community Programs/Outreach: Community Policing is the philosophy of the Avon Police Department
and each member is responsible to Make a Difference in the community during every shift. These
programs include Community Outreach; Community Programs such as Citizens Academies/National Night
Out; Neighborhood Watch; School Programs; Public Safety/Community Committees, Task Forces and
Coalitions. Approximately 1,900 hours of Avon Police time is associated with community programs and
outreach.
Town of Avon
Line Item Detail
Section V, Page D-3
Function: Public Safety #300
Department: Police #310
Program: Administration #311
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 318,842$ 331,222$ 332,242$ 326,637$
61106 Paid-out Leave 2,285 3,163 3,163 3,141
61151 Overtime Wages 4,774 3,000 3,000 3,000
61301 FT Pension 36,663 36,528 36,528 36,276
61304 Employee Assistance Program 92 96 96 96
61401 FICA/Medicare 4,735 4,859 4,859 4,825
61501 Group Health and Life Insurance 75,009 56,522 56,522 62,033
61505 Long-term Disability Insurance 6,394 6,490 6,490 6,663
61506 Short-term Disability Insurance 1,347 - - -
61507 Dental Insurance 7,534 5,040 5,040 5,040
61509 Worker's Compensation 6,295 7,352 7,352 7,600
61510 Unemployment Insurance 1,014 1,005 1,005 998
61000 Total Personnel 464,984 455,277 456,297 456,309
Commodities:
62401 Gasoline 5,675 3,160 2,950 3,160
62801 Employee Recognition 341 500 535 500
62802 Food and Beverages 1,250 1,500 1,500 1,500
62805 Clothing and Uniforms 1,231 1,000 1,000 1,000
62807 Consumable Tools/Small Equipment 747 1,000 1,116 1,000
62808 Promotional, Informational, & Mkting Mtls.3,479 1,000 300 1,000
62901 Duplicating Supplies 122 600 300 600
62903 Data Processing Supplies 9 300 300 300
62904 Software 280 300 300 300
62905 Books and Periodicals 69 750 650 750
62999 Office Supplies and Materials 2,898 2,500 2,500 2,500
62000 Total Commodities 16,101 12,610 11,451 12,610
Contract Services:
63203 Printing and Reproduction Services 2,428 4,500 4,100 4,100
63301 Medical Services and Examinations 900 1,500 900 1,300
63302 Laboratory Services 415 1,500 1,300 1,300
63504 R&M - Office Equipment 2,143 1,285 1,285 1,285
63506 R&M - Radio and Communications Equip - 1,000 200 200
63603 Rentals - Office Equipment 5,995 5,535 5,800 5,535
63999 Other Contract Services 15,798 17,000 17,000 18,126
63000 Total Contract Services 27,679 32,320 30,585 31,846
Town of Avon
Line Item Detail
Section V, Page D-4
Function: Public Safety #300
Department: Police #310
Program: Administration #311
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Other Operating Costs:
64101 Travel, Training and Conference 10,019 9,000 9,000 9,000
64102 Dues, Licenses and Memberships 2,440 2,000 2,000 2,000
64201 Telephone - 1,200 - -
64206 Cellular and Paging 4,047 2,300 2,300 1,260
64301 Postage and Delivery Costs 1,493 1,300 1,600 1,300
64401 Fleet Maintenance Charges 2,056 4,780 4,780 4,780
64402 Equipment Replacement Charges 10,686 7,462 7,462 7,222
64403 Washbay Charges 468 520 520 624
64901 Advertising and Legal Notices 280 1,000 1,000 1,000
64000 Total Other Operating Costs 31,489 29,562 28,662 27,186
Capital Outlay:
66402 Computers and Peripherals 938 - - 5,200
66000 Total Capital Outlay 938 - - 5,200
60000 Total Expenditures 541,191$ 529,769$ 526,995$ 533,151$
Town of Avon
Line Item Detail
Section V, Page D-5
Function: Public Safety #300
Department: Police #310
Program: Patrol #312
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 872,856$ 879,043$ 859,513$ 852,203$
61106 Paid-out Leave - 10,704 18,353 8,194
61151 Overtime Wages 89,533 105,500 125,500 105,500
61156 Extra Duty Pay 12,013 12,000 12,000 12,000
61301 FT Pension 99,800 97,171 92,950 94,644
61304 Employee Assistance Program 356 362 344 336
61401 FICA/Medicare 14,334 14,532 14,223 14,180
61501 Group Health and Life Insurance 208,235 211,332 200,079 215,927
61505 Long-term Disability Insurance 20,075 20,362 19,310 19,943
61506 Short-term Disability Insurance 3,674 - - -
61507 Dental Insurance 20,493 18,962 17,923 17,640
61509 Worker's Compensation 28,125 29,675 28,691 28,946
61510 Unemployment Insurance 3,047 3,006 2,942 2,934
61000 Total Personnel 1,372,541 1,402,649 1,391,828 1,372,447
Commodities:
62101 Police Operating and Field Supplies 6,857 3,000 3,000 3,000
62102 Firearms and Weapons Supplies 10,881 15,275 18,275 17,000
62401 Gasoline 53,246 48,980 37,800 48,980
62804 Training Supplies 370 500 500 500
62805 Clothing and Uniforms 14,410 13,200 14,500 13,200
62806 Safety Materials and Supplies 10,188 11,000 12,000 12,400
62807 Consumable or Small Equipment Items 2,212 3,000 2,500 3,000
62809 Medical Supplies and 1st Aid 215 1,000 1,000 1,000
62902 Audio/Visual Supplies - 150 150 150
62000 Total Commodities 98,379 96,105 89,725 99,230
Contract Services:
63199 Other Professional Services 214 - - -
63302 Laboratory Services 4,320 4,000 4,000 4,000
63549 R&M - Other Specialized Equipment 142 500 500 500
63000 Total Contract Services 4,676 4,500 4,500 4,500
Town of Avon
Line Item Detail
Section V, Page D-6
Function: Public Safety #300
Department: Police #310
Program: Patrol #312
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Other Operating Costs:
64101 Travel, Training and Conference 15,063 15,000 15,000 15,000
64103 Mileage Reimbursement 173 400 400 -
64206 Cellular and Paging 12,437 18,342 18,342 17,000
64401 Fleet Maintenance Charges 64,866 62,500 65,000 62,500
64402 Equipment Replacement Charges 80,675 81,871 81,871 82,762
64403 Washbay Charges 4,680 6,240 6,240 7,488
64901 Advertising and Legal Notices 50 500 500 500
64904 Operating Fees, Assessments and Charges 249,739 262,000 262,000 291,371
64906 Insurance Deductibles 1,239 - - -
64000 Total Other Operating Costs 428,922 446,853 449,353 476,621
Capital Outlay:
66402 Computers and Peripherals 1,951 - - 2,200
66405 Radio & Communication Equipment 8,815 10,000 10,000 10,000
66000 Total Capital Outlay 10,766 10,000 10,000 12,200
60000 Total Expenditures 1,915,284$ 1,960,107$ 1,945,406$ 1,964,998$
Town of Avon
Line Item Detail
Section V, Page D-7
Function: Public Safety #300
Department: Police #310
Program: Investigations #313
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 57,472$ 58,618$ 59,638$ 132,979$
61106 Paid-out Leave - 558 558 1,279
61151 Overtime Wages 3,157 9,000 9,000 9,000
61301 FT Pension 6,562 6,447 6,447 14,768
61304 Employee Assistance Program 24 24 24 48
61401 FICA/Medicare 895 980 980 2,077
61501 Group Health and Life Insurance 11,542 14,032 14,032 30,893
61505 Long-term Disability Insurance 1,494 1,509 1,509 3,457
61506 Short-term Disability Insurance 243 - - -
61507 Dental Insurance 1,119 1,260 1,260 2,520
61509 Worker's Compensation 1,729 1,972 1,972 4,517
61510 Unemployment Insurance 189 203 203 432
61000 Total Personnel 84,426 94,603 95,623 201,970
Commodities:
62101 Police Operating and Field Supplies 1,397 2,500 1,250 2,500
62401 Gasoline 1,142 1,264 2,000 1,264
62805 Clothing and Uniforms - 600 400 400
62806 Safety Materials - 200 200 200
62807 Consumable Tools/Small Equipment 106 250 250 250
62902 Audio/Visual Supplies - 200 200 200
62000 Total Commodities 2,645 5,014 4,300 4,814
Contract Services:
63301 Medical Services and Exams 900 1,200 1,200 1,200
63000 Total Contract Services 900 1,200 1,200 1,200
Other Operating Costs:
64206 Cellular and Paging - - 500 1,200
64401 Fleet Maintenance Charges 388 1,749 3,000 3,000
64402 Equipment Replacement Charges 5,244 5,244 5,244 4,427
64403 Washbay Charges 468 520 520 1,248
64000 Total Other Operating Costs 6,100 7,513 9,264 9,875
Capital Outlay:
66402 Computers and Peripherals 943 - - -
66000 Total Capital Outlay 943 - - -
60000 Total Expenditures 95,014$ 108,330$ 110,387$ 217,859$
THIS PAGE INTENTIONALLY LEFT BLANK
Section V, Page E-1
Fund: General
Dept: Road and Bridge
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Personnel Services 1,239,998$ 587,348$ 512,109$ 532,669$
Commodities 264,252 230,478 188,917 194,944
Contract Services 349,491 253,816 253,649 310,767
Other Operating Costs 500,672 387,199 377,315 393,994
Total Debt Service 179,971 121,829 121,829 -
Capital Outlay 24,613 27,850 27,850 2,200
Total 2,558,997$ 1,608,520$ 1,481,669$ 1,434,574$
Department Expenditures by Program
Administration 66,861$ -$ -$ -$
Road and Bridge 1,371,021 1,608,520 1,481,669 1,434,574
Facility Maintenance 333,342 - - -
Parks 787,773 - - -
Total 2,558,997$ 1,608,520$ 1,481,669$ 1,434,574$
Authorized Positions
Public Works Director 0.40 ---
Road and Bridge Superintendent 1 1 1 1
Maintenance Supervisor 1 1 1 -
Operator II ---1
Operator I 5 5 5 5
Total 7.4 7 7 7
1. Reorganized structure with merger of Parks and Recreation Department.
2. Developed prioritized work plan.
3. Completed Phase 1 Post Boulevard clean-up.
4. Completed Segment 1 of Ditch Maintenance Catch-up.
4. Developed new snowplow schedule to reduce overtime, maximize CDL scheduling and increase service.
Proposed
Budget
2014
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
Road and Bridge DepartmentDEPARTMENT FINANCIAL SUMMARY
2013 MAJOR ACCOMPLISHMENTS
The Road and Bridge Department is responsible for maintenance of over 60 lane miles of streets and
roads, six bridges, two railraod overpasses, eight miles of sidewalk and the Town's major storm water
infrastructure.
The Department is managed on a day-to-day basis by the Road and Bridge Superintendent, who reports
directly to the Town Manager. The Superintendents spends approximately 75% in general department
administration, including developing work plans and work supervision. Right-of-way and snow removal
permit administration and inspection of permits takes 20% of the position's time, with the balance working
in the field.
Section V, Page E-2
Fund: General
Dept: Road and Bridge
Budget Summary
Estimated Personnel Time:95%
Estimated Nonpersonnel Costs:-$
Total Activity Cost:102,362$
Performance Metric(s):Internal Survey
Estimated Personnel Time:30%
Estimated Nonpersonnel Costs:270,572$
Total Activity Cost:399,664$
Performance Metric(s):Cost per lane mile
Community Survey
Estimated Personnel Time:17%
Estimated Nonpersonnel Costs:153,324$
Total Activity Cost:226,476$
Performance Metric(s):Cost per linear foot
Estimated Personnel Time:50%
Estimated Nonpersonnel Costs:450,953$
Total Activity Cost:666,106$
Performance Metric(s):Internal Survey
Community Survey
Estimated Personnel Time:3%
Estimated Nonpersonnel Costs:27,057$
Total Activity Cost:39,966$
Performance Metric(s):95% working lights at all timesRoad and Bridge DepartmentPROGRAM ACTIVITIES AND OPERATIONSProposed
Budget
2014
Administration: Includes management of ROW permit program, including inspections of construction
sites, utility projects, budgetary planning and approval of travel, training and conferences. Manages
contract work, locate requests and oversight of snow plow schedules and service levels and summer work
programs, including ditch maintenance and noxious weed program. Assists Police Department with
vehicular accident investigation.
Snow Removal Operations: Snow and ice removal on all streets, roads and bridges. , including traffic
enforcement, education, traffic crash investigations and crime prevention/community outreach.
Ditch Maintenance: Maintenance of the Town's major storm water system, includes traffic control and
cleaning of ditches and hauling of waste.
General Road Maintenance: Work includes guardrail repair, utility locates, Special Event assistance,
street sweeping, including cinder pick-up, street striping, sign production and maintenance, banner
placement,and weed control.
Street Light Maintenance: Includes contracts for outside electrical firms and materials for maintenance
of the Town's exterior street lights and interior building lights. Personnel, other than 2% for Road and
Bridge Supervisor is in the Parks and Recreation Budget.
Town of Avon
Line Item Detail
Section V, Page E-3
Function: Public Works #400
Department: Public Works Department #410
Program: Administration #411
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 27,487$ -$ -$ -$
61106 Paid-out Leave 5,053 - - -
61201 Automobile Allowance 900 - - -
61301 FT Pension 3,711 - - -
61304 Employee Assistance Program 6 - - -
61401 FICA/Medicare 483 - - -
61501 Group Health and Life Insurance 4,727 - - -
61505 Long-term Disability Insurance 124 - - -
61506 Short-term Disability Insurance 120 - - -
61507 Dental Insurance 467 - - -
61509 Worker's Compensation 390 - - -
61510 Unemployment Insurance 101 - - -
61000 Total Personnel 43,569 - - -
Commodities:
62401 Gasoline 730 - - -
62802 Food and Beverages 1,562 - - -
62805 Clothing and Uniforms 85 - - -
62905 Books and Periodicals 66 - - -
62999 Office Supplies and Materials 1,632 - - -
62000 Total Commodities 4,075 - - -
Contract Services:
63506 R&M - Radios and Communications Equip.3,589 - - -
63603 Rentals - Office Equipment 325 - - -
63999 Other Contract Services 123 - - -
63000 Total Contract Services 4,037 - - -
Other Operating Costs:
64101 Travel, Training and Conference 510 - - -
64102 Dues, Licenses and Memberships 599 - - -
64104 Meeting Expense 189 - - -
64201 Telephone 1,235 - - -
64206 Cellular and Paging 10,964 - - -
64301 Postage and Delivery Costs 348 - - -
64401 Fleet Maintenance Charges 867 - - -
64403 Washbay Charges 468 - - -
64000 Total Other Operating Costs 15,180 - - -
60000 Total Expenditures 66,861$ -$ -$ -$
Town of Avon
Line Item Detail
Section V, Page E-4
Function: Public Works #400
Department: Public Works Department #410
Program: Road and Bridge #413
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 321,848$ 361,280$ 318,470$ 326,837$
61106 Paid-out Leave 2,292 3,457 7,194 3,143
61151 Overtime Wages 23,671 32,000 20,000 24,000
61301 FT Pension 36,998 39,627 34,754 36,032
61304 Employee Assistance Program 180 192 168 168
61401 FICA/Medicare 5,037 5,728 4,898 5,133
61501 Group Health and Life Insurance 115,818 111,827 97,832 107,558
61505 Long-term Disability Insurance 2,962 3,147 2,697 2,805
61506 Short-term Disability Insurance 1,453 - - -
61507 Dental Insurance 11,544 10,080 8,820 8,820
61509 Worker's Compensation 16,268 18,825 16,263 17,111
61510 Unemployment Insurance 1,082 1,185 1,013 1,062
61000 Total Personnel 539,153 587,348 512,109 532,669
Commodities:
62201 Street Repair & Maint. Mtls & Supplies 10,272 22,000 18,500 18,500
62202 Sand and Gravel 50,957 56,000 48,000 48,000
62203 Street Sign Materials and Supplies 18,064 28,800 25,500 25,400
62205 Plumbing & Electrical Supplies & Mtls 12,282 16,059 16,000 15,072
62305 Chemicals - 23,300 18,640 22,500
62401 Gasoline 10,670 8,927 8,927 8,927
62402 Diesel 33,952 52,332 37,000 40,000
62801 Employee Recognition - - - 140
62802 Food and Beverage 531 2,500 1,075 1,605
62804 Training Supplies - 600 200 200
62805 Clothing and Uniforms 3,968 4,400 2,500 3,200
62806 Safety Materials and Supplies 1,863 2,270 1,135 1,700
62807 Consumable Tools/Small Equipment 8,343 9,040 9,040 8,000
62899 Other Miscellaneous Operating Supplies 912 1,800 1,000 1,000
62904 Software - 500 500 -
62905 Books and Periodicals - 200 200 -
62999 Office Supplies and Materials - 1,750 700 700
62000 Total Commodities 151,814 230,478 188,917 194,944
Contract Services:
63301 Medical Services and Exams 555 1,764 1,000 1,000
63502 R&M - Streets 87,874 104,203 105,000 93,000
63504 R&M - Office Equipment and Computer - 882 882 1,000
63506 R&M - Radios and Communications Equip - 7,850 7,850 8,450
63603 Rentals - Office Equipment - 1,917 1,917 1,917
63608 Rentals - Machinery & Equipment 329 700 500 500
63999 Other Contract Services 145,834 136,500 136,500 204,900
63000 Total Contract Services 234,592 253,816 253,649 310,767
Town of Avon
Line Item Detail
Section V, Page E-5
Function: Public Works #400
Department: Public Works Department #410
Program: Road and Bridge #413
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Other Operating Costs:
64101 Travel, Training and Conference 4,255 9,175 459 7,700
64102 Dues, Licenses and Memberships - 1,068 390 338
64104 Meeting Expense - 120 - -
64201 Telephone - 1,300 1,300 1,300
64203 Electric 36,401 41,800 41,800 41,800
64206 Cellular and Paging - 4,200 5,100 1,488
64301 Postage and Delivery Costs - 300 30 150
64401 Fleet Maintenance Charges 114,783 208,200 208,200 208,200
64402 Equipment Replacement Charges 79,013 75,932 75,932 86,254
64403 Washbay Charges 7,008 8,104 8,104 10,764
64901 Advertising and Legal 235 1,000 - -
64902 Financial Support, Donations & Cont 23,796 36,000 36,000 36,000
64000 Total Other Operating Costs 265,491 387,199 377,315 393,994
Debt Service:
65201 Capital Lease Payments 179,971 121,829 121,829 -
65000 Total Debt Service 179,971 121,829 121,829 -
Capital Outlay:
66401 Office Equipment - 550 550 -
66402 Computers and Peripherals - 200 200 2,200
66404 Furniture and Fixtures - 2,100 2,100 -
66499 Other Machinery & Equipment - 25,000 25,000 -
66000 Total Capital Outlay - 27,850 27,850 2,200
60000 Total Expenditures 1,371,021$ 1,608,520$ 1,481,669$ 1,434,574$
Town of Avon
Line Item Detail
Section V, Page E-6
Function: Public Works #400
Department: Public Works Department #410
Program: Facility Maintenance #414
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 102,402$ -$ -$ -$
61106 Paid-out Leave 935 - - -
61151 Overtime Wages 5,392 - - -
61301 FT Pension 12,376 - - -
61304 Employee Assistance Program 60 - - -
61401 FICA/Medicare 1,668 - - -
61501 Group Health and Life Insurance 32,322 - - -
61505 Long-term Disability Insurance 973 - - -
61506 Short-term Disability Insurance 467 - - -
61507 Dental Insurance 3,211 - - -
61509 Worker's Compensation 3,607 - - -
61510 Unemployment Insurance 354 - - -
61000 Total Personnel 163,767 - - -
Commodities:
62205 Plumbing & Electrical Supplies & Materials 5,726 - - -
62401 Gasoline 2,665 - - -
62402 Diesel 989 - - -
62803 Janitorial, Custodial & Cleaning Supplies 7,505 - - -
62805 Clothing and Uniforms 721 - - -
62807 Consumable Tools/Small Equipment 955 - - -
62899 Other Miscellaneous Operating Supplies 460 - - -
62000 Total Commodities 19,021 - - -
Contract Services:
63501 R&M - Buildings and Facilities 39,794 - - -
63599 Other Maintenance Services 15,527 - - -
63000 Total Contract Services 55,321 - - -
Other Operating Costs:
64101 Travel, Training and Conference 1,842 - - -
64102 Dues, Licenses and Memberships 3,924 - - -
64201 Telephone 645 - - -
64202 Gas 11,485 - - -
64203 Electric 43,806 - - -
64204 Water and Sanitation 9,192 - - -
64205 Trash and Recycling 5,936 - - -
64401 Fleet Maintenance Charges 8,881 - - -
64403 Washbay Charges 936 - - -
64000 Total Other Operating Costs 86,647 - - -
Town of Avon
Line Item Detail
Section V, Page E-7
Function: Public Works #400
Department: Public Works Department #410
Program: Facility Maintenance #414
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Capital Outlay:
66202 Building Improvements 8,586 - - -
66000 Total Capital Outlay 8,586 - - -
60000 Total Expenditures 333,342$ -$ -$ -$
Town of Avon
Line Item Detail
Section V, Page E-8
Function: Public Works #400
Department: Public Works Department #410
Program: Parks #415
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 258,489$ -$ -$ -$
61106 Paid-out Leave 4,419 - - -
61121 PTS Wages 96,482 - - -
61122 PTS Bonuses 629 - - -
61151 Overtime Wages 11,074 - - -
61301 FT Pension 29,981 - - -
61302 PTS Pension 3,796 - - -
61304 Employee Assistance Program 135 - - -
61401 FICA/Medicare 5,527 - - -
61501 Group Health and Life Insurance 62,365 - - -
61505 Long-term Disability Insurance 2,368 - - -
61506 Short-term Disability Insurance 1,157 - - -
61507 Dental Insurance 6,034 - - -
61509 Worker's Compensation 9,905 - - -
61510 Unemployment Insurance 1,148 - - -
61000 Total Personnel 493,509 - - -
Commodities:
62202 Sand and Gravel 1,377 - - -
62204 Construction, Maint. and Permanent Materials 4,738 - - -
62205 Plumbing and Electrical Supplies and Materials 13,702 - - -
62206 Landscaping and Plant Materials 12,124 - - -
62305 Chemicals 6,680 - - -
62401 Gasoline 9,158 - - -
62402 Diesel 7,794 - - -
62802 Food and Beverage 399 - - -
62803 Janitorial, Custodial and Cleaning Supplies 4,859 - - -
62804 Training Supplies 145 - - -
62805 Clothing and Uniforms 2,452 - - -
62806 Safety Materials and Supplies 4,446 - - -
62807 Consumable Tools/Small Equipment 3,701 - - -
62809 Medical Supplies and First Aid 75 - - -
62899 Other Miscellaneous Operating Supplies 17,692 - - -
62000 Total Commodities 89,342 - - -
Contract Services:
63608 Rentals - Machinery and Equipment 61 - - -
63999 Other Contract Services 55,480 - - -
63000 Total Contract Services 55,541 - - -
Town of Avon
Line Item Detail
Section V, Page E-9
Function: Public Works #400
Department: Public Works Department #410
Program: Parks #415
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Other Operating Costs:
64101 Travel, Training and Conference 4,001 - - -
64203 Electric 12,688 - - -
64204 Water and Sewer 3,349 - - -
64401 Fleet Maintenance Charges 47,208 - - -
64402 Equipment Replacement Charges 61,056 - - -
64403 Washbay Charges 5,052 - - -
64000 Total Other Operating Costs 133,354 - - -
Capital Outlay:
66402 Computers and Peripherals 788 - - -
66499 Other Machinery and Equipment 15,239 - - -
66000 Total Capital Outlay 16,027 - - -
60000 Total Expenditures 787,773$ -$ -$ -$
THIS PAGE INTENTIONALLY LEFT BLANK
Section V, Page F-1
Fund: General
Dept: Engineering
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Personnel Services 202,007$ 239,740$ 200,511$ 246,241$
Commodities 3,227 4,640 4,640 3,690
Contract Services 8,486 7,650 7,650 8,200
Other Operating Costs 7,379 7,829 7,829 9,147
Capital Outlay - - - 2,200
Total 221,099$ 259,859$ 220,630$ 269,478$
Department Expenditures by Program
Engineering 221,099$ 259,859$ 220,630$ 269,478$
Total 221,099$ 259,859$ 220,630$ 269,478$
Authorized Positions
Town Engineer 1 1 1 1
Project Engineer 1 1 0 0
Engineer II 0 0 1 1
Total 2 2 2 2
1. Successful completion of the Avon Regional Transportation Facility, on time and on budget.
2. Restructure and implementation of the Street Improvement Program to include slurry seals.
3. Completed other capital projects, including Beaver Creek Point parking lot and Stone bridge deck repair.
Proposed
Budget
2014
Budget Summary
DEPARTMENT OVERVIEW
Engineering DepartmentADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
2013 MAJOR ACCOMPLISHMENTS
The Engineering Department provides and maintains public infrastructure, such as roads, drainage
ways, and town facilities in a safe and well-designed manner. Department work includes the planning
and managing construction of Town capital improvement projects, review of proposed construction
documents, and assists in the planning for infrastructure needed to meet growth and development.
The Engineering Department also supports other Town departments by providing technical review,
project management and other support, as requested.
The Engineering Department is administered by the Town Engineer who spends approximately 15% on
general department administration, 25% managing the Water Fund, 15% on development review and
subdivision and the remaining 45% on the Capital Improvement Program. The Engineer II spends the
majority of the time on managing capital projects and assists with development review.
Section V, Page F-2
Fund: General
Dept: Engineering
Budget Summary
Estimated Personnel Time:85%
Estimated Nonpersonnel Costs:19,751$
Total Activity Cost:229,056$
Performance Metric(s):Construction on time and on budget
Estimated Personnel Time:15%
Estimated Nonpersonnel Costs:3,486$
Total Activity Cost:40,422$
Performance Metric(s):Community Survey
Proposed
Budget
2014
PROGRAM ACTIVITIES AND OPERATIONS
Engineering DepartmentCapital Improvement Program: The Engineering Department implements the Capital Improvement
Program by procuring engineering and architecture firms to design identified projects, preparing the
contract documents, advertising and bidding out the projects, selecting the contractor and managing the
projects through construction and warranty.
Subdivision and Development Review: Assisting the Community Development Department with the
review of all development applications, the Engineering Department ensures conformance with the Town’s
adopted design guidelines, codes and standards.
Town of Avon
Line Item Detail
Section V, Page F-3
Function: Public Works #400
Department: Public Works Department #410
Program: Engineering #412
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 132,198$ 146,827$ 147,762$ 150,783$
61106 Paid Out Leave - 1,401 1,401 1,450
61111 FT Bonuses 3,750 - - -
61121 PTS Wages 29,428 37,097 - 37,097
61201 Automobile Allowance 2,970 3,348 2,700 2,700
61301 FT Pension 15,052 16,183 16,183 16,746
61302 PTS Pension 1,104 1,391 - 1,391
61304 Employee Assistance Program 39 42 42 42
61401 FICA/Medicare 2,514 2,740 2,172 2,805
61501 Group Health and Life Insurance 10,224 24,736 24,736 27,171
61505 Long-term Disability Insurance 799 915 915 915
61506 Short-term Disability Insurance 564 - - -
61507 Dental Insurance 887 2,205 2,205 2,205
61509 Worker's Compensation 1,968 2,292 1,946 2,360
61510 Unemployment Insurance 510 563 449 576
61000 Total Personnel 202,007 239,740 200,511 246,241
Commodities:
62401 Gasoline 525 790 790 600
62801 Employee Recognition - - - 40
62802 Food and Beverages 704 500 500 250
62807 Consumable Tools/Small Equipment 219 250 250 250
62899 Other Miscellaneous Operating Supplies 68 750 750 750
62901 Duplicating Supplies 383 300 300 300
62904 Software 178 800 800 500
62905 Books and Periodicals 430 250 250 250
62999 Office Supplies and Materials 720 1,000 1,000 750
62000 Total Commodities 3,227 4,640 4,640 3,690
Contract Services:
63199 Other Professional Services 6,000 6,000 6,000 6,000
63203 Printing and Reproduction Services - 750 750 1,200
63504 R&M - Office Equipment 931 900 900 1,000
63603 Rentals - Office Equipment 1,555 - - -
63000 Total Contract Services 8,486 7,650 7,650 8,200
Town of Avon
Line Item Detail
Section V, Page F-4
Function: Public Works #400
Department: Public Works Department #410
Program: Engineering #412
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Other Operating Costs:
64101 Travel, Training and Conference 896 1,000 1,000 3,500
64102 Dues, Licenses and Memberships 235 900 900 500
64206 Cellular and Pagers 1,624 2,250 2,250 1,260
64301 Postage and Delivery Costs 51 100 100 100
64401 Fleet Maintenance 1,208 - - -
64402 Equipment Replacement Charges 2,741 2,539 2,539 2,539
64403 Washbay Charges 624 1,040 1,040 1,248
64000 Total Other Operating Costs 7,379 7,829 7,829 9,147
Capital Outlay:
66402 Computers and Peripherals - - - 2,200
66000 Total Capital Outlay - - - 2,200
60000 Total Expenditures 221,099$ 259,859$ 220,630$ 269,478$
Section V, Page G-1
Fund: General
Dept: Parks and Recreation
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Personnel Services 1,376,715$ 2,181,161$ 2,106,706$ 2,208,543$
Commodities 105,863 285,421 271,951 268,207
Contract Services 252,605 439,232 445,682 340,442
Other Operating Costs 403,811 702,755 758,100 790,510
Capital Outlay 9,416 42,400 42,400 70,300
Total 2,148,410$ 3,650,969$ 3,624,839$ 3,678,002$
Department Expenditures by Program
Special Events 293,092$ 334,892$ 329,177$ 260,665$
Administration 381,620 263,219 254,262 319,848
Adult Programs 27,344 35,505 34,705 32,785
Aquatics 406,727 469,896 468,686 424,757
Childcare 35,990 40,761 40,761 38,685
Fitness 131,527 135,747 135,752 152,715
Guest Services 203,151 232,795 225,781 249,355
Maintenance 511,061 - - -
Youth Programs 124,460 133,209 132,209 127,186
Cabin 33,438 52,033 10,534 43,647
Parks and Grounds - 912,009 951,833 1,041,229
Buildings and Facilities - 1,040,903 1,041,139 987,130
Total 2,148,410$ 3,650,969$ 3,624,839$ 3,678,002$
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
Budget Summary
DEPARTMENT OVERVIEW
Proposed
Budget
2014
Parks & Recreation Department The Parks and Recreation Department oversees youth, adult and senior recreational programs which
are provide at the Avon Recreation Center and Town Parks. The Department is responsible for
operational oversight and management of Special Events, which includes a variety of cultural, athletic
and community based events. In addition to maintaining all Town parks, public spaces and
Nottingham Lake, the Department is responsible for all facility maintenance, including the Recreation
Center, Town Hall and Swift Gulch buildings.
The Parks and Recreation Department is administered by the Parks and Recreation Director, who
dedicates up to 80% of the position’s time to strategic leadership, personnel management, financial
reporting and controls, contract negotiations, and the development and implementation of operating
guidelines. The Director also oversees all program development and implementation, online brochure
production and distribution.
Section V, Page G-2
Fund: General
Dept: Parks and Recreation Budget Summary
Authorized Positions
Parks and Recreation Director 1 --1
Recreation Superintendent / Interrim Director 1 1 1 1
Guest Services Coordinator 1 1 1 1
Administrative Assistant 1 ---
Recreation Programs Coordinator 1 1 1 1
Special Events Supervisor 1 1 1 1
Aquatics Coordinator 1 1 1 1
Senior Lifeguard 2 2 2 2
Guest Services Attendant III 1 --1
Buildings Superintendent 0.25 ---
Master Electrician 1 1 1 1
Buildings Maintenance Supervisor 1 ---
Building Technician I-II 1 2 2 2
Building Attendant 3 3 3 3
Parks and Grounds Superintendent 0.75 1 1 1
Parks and Grounds Maintenance Supervisor 2 2 2 2
Maintenance Worker II 5 6 6 6
Total 24 22 22 24
1. Reorganized structure with merger of Parks and Recreation Department.
2. As positions became open, reorganized and repurposed staffing; salary savings of $60,000
3. Developed plan for recreation improvements, including expansion of the Recreation Center, for
November ballot.
4. Implemented all hands on deck July 3rd staffing plan.
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:87,689$
Total Activity Cost:319,848$
Performance Metric(s):
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:163,174$
Total Activity Cost:260,665$
Performance Metric(s):Community Survey
Event Surveys
Tourism Tracker data
2013 MAJOR ACCOMPLISHMENTS
Internal Survey
PROGRAM ACTIVITIES AND OPERATIONS Parks & Recreation DepartmentProposed
Budget
2014
Administration: The Parks and Recreation Department is administered by the Parks and Recreation
Director, who dedicates up to 80% of the position’s time to strategic leadership, personnel management,
financial reporting and controls, contract negotiations, and the development and implementation of
operating guidelines. The Director also oversees all program development and implementation, online
brochure production and distribution.
Special Events: The Special Events Division oversees Special Events held in Town, including venue
scheduling and event permitting. The Division has one full-time employee, the Special Events Supervisor.
For Town produced events, such as Salute to the USA, the Division is in charge of marketing and
advertising, media relations/collateral, sponsorship solicitation and fulfillment, contracting entertainment
and event operations, including staffing and production logistics. Events which are produced by private
and/or nonprofit entities on Town-owned venues, the Supervisor is the key contact between the Town and
the producer for agreement negotiations and event production. This Division is the Town representative
on internal and external Special Events. A volunteer program, consisting of approximately 45 volunteers
assists with a variety of assignments. The Special Events Supervisor position allocates 92% to
administration, with the balance devoted to operations and event programming.
Section V, Page G-3
Fund: General
Dept: Parks and Recreation Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:3,455$
Total Activity Cost:32,785$
Performance Metric(s):Revenue trends and positive recovery ratio
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:78,033$
Total Activity Cost:424,757
Performance Metric(s):Revenue trends and positive recovery ratio
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:1,750$
Total Activity Cost:38,685$
Performance Metric(s):
# of children trend
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:73,320$
Total Activity Cost:152,715$
Performance Metric(s):
Participation
Community SurveyParks & Recreation DepartmentPositive recovery ratio
Positive recovery ratio
Proposed
Budget
2014
Adult Programs: The Adult Program Division provides a wide variety of leagues and recreational
activities, including, but not limited to, exercise classes, sports leagues, and drop in sports. The Program
Coordinator spends 85% of the position’s time developing and overseeing programs, and 15% on
scheduling, marketing and researching new program ideas. The recovery ratio for 2013 is expected to be
104%.
Aquatics: This Division offers aquatic programming for people of all ages and abilities including swim
lessons, lifeguard training classes, water safety instructor courses, swim team, kayak and scuba offerings,
water aerobics classes, beginning diving classes and public safety classes.
The Aquatics Division is devotes 60% of personnel time to those pool safeguarding activities, with 20% of
time with swim lessons and other programs, 9% spent on administration, 7% on maintenance of the pools
and 4% on training and hiring.
Childcare: Providing the opportunity for parent's to drop off their children while utilizing the Recreation
Center, the Childcare Division offers babysitting services in a small, child friendly area. Small fees offsets
salary and operational budget expenses, with a cost recovery ratio of 32%. The child care room is utilized
for birthday parties, which generates approximately $2,000 annually. 95% of staff time is spent caring for
young people in the childcare area; with 5% of time spent on training and scheduling.
Fitness: The Fitness Division provides the community with over 30-hours of weekly "Group X" classes to
include a balanced offering of yoga/Pilates based classes, spin, aerobics based and strength/conditioning
based classes, as well as personal training services, fitness assessments and orientation and body
composition testing. The Division offers seasonal programming and classes such as Outdoor Boot Camp
and Winter Sports Conditioning. The Fitness Division oversees the management of the fitness floor. 91%
of staffing is applied to fitness classes and programs, with the balance 9% on the administrative
responsibilities for hiring, training, scheduling and marketing.
Section V, Page G-4
Fund: General
Dept: Parks and Recreation Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:41,066$
Total Activity Cost:249,355$
Performance Metric(s):Internal Survey
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:18,033$
Total Activity Cost: $ 127,186
Performance Metric(s):Positive recovery ratio
Community Survey
Participation
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:6,396$
Total Activity Cost: $ 43,647
Performance Metric(s):Positive recovery ratio
Community Survey
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:445,139$
Total Activity Cost:1,041,229$
Performance Metric(s):Community Survey
Proposed
Budget
2014
Parks & Recreation DepartmentGuest Services: This Division primarily provides admission to the recreation center, pass/punch card
sales, and program registration. The front desk serves as the focal point for information dissemination to
customers as well as personnel. The Guest Service division also oversees childcare at the Recreation
Center and Cabin operations. The salary to operational budget expenses ratio is 64%. Guest Services
Division spends 69% of time with front desk operations, 12% with facility supervision of childcare and
cabin, 13% on administrative duties and 6% on hiring and training.
Youth Programs: This Division provides a large variety of sports, educational and recreational activities,
and camps for infants through teenagers. The estimated recovery ratio for 2013 is 92%. The Youth
Programs Division spends 40% of time on summer camp operations, 30% on “Before-and-After School
Programs, 15% on “Schools Out Camps and Days”, 5% for youth sport programs and 10% on the
administration of the Division.
Cabin: Avon’s “Cabin” is a seasonal recreation amenity. Summer season provides the rental of paddle
boats, stand up paddle boards, fishing rods and concessions. The winter season provides skate rentals
and concessions.
Parks and Grounds: This division provides maintenance of parks, streetscapes, and open spaces and
trails throughout Avon, the division maintains four parks, including over sixty-five acres of irrigated open
space and multi-use athletic fields. The group is also responsible for the maintenance and care of three
tennis courts, two new in 2013 Pickle Ball courts, three basketball courts, two picnic shelters, the over
eight hundred trees, and more than twenty thousand square feet of planting beds. Avon Station and nine
bus-stops, plus eighty three total trash receptacles and twenty-four pet stations complete the facility
responsibilities
The Parks Division spends 42% of time on the maintenance of Town parks, 4% of time on administrative
duties, 15% with irrigation operations, 4% supporting recreation, 7% supporting special events, 7 % on
plantings and landscaping, 7% on snow removal, 2% snow plowing operations and 2% spent on training of
personnel.
Section V, Page G-5
Fund: General
Dept: Parks and Recreation Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:551,404$
Total Activity Cost:987,130$
Performance Metric(s):Internal Survey
Response Time
Complaints
Parks & Recreation DepartmentProposed
Budget
2014
Buildings: The Buildings Division is responsible for the maintenance, repair, electrical and custodial
needs of town buildings and assets. The Division critically reviews what can be done in-house and what
should be contracted, utilizing outside resources when the Town lacks the personnel or specialized
expertise or equipment for timely maintenance. The Building Division employs two (2) full-time Building
Technicians, one full-time master electrician and three full-time building attendants. Salary to operational
budget ratio is 29%, with the Division dividing its time between building maintenance and repair (30%),
30% custodial, 30% electrical and 10% on administrative duties.
Town of Avon
Line Item Detail
Section V, Page G-6
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Special Events #513
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 44,614$ 47,759$ 48,524$ 67,054$
61106 Paid-out Leave 896 452 452 645
61121 PTS Wages 14,454 16,320 5,426 -
61122 PTS Bonuses - 330 - -
61151 Overtime Wages 14,467 22,684 13,500 720
61156 Extra Duty 15,803 - - -
61159 Other Wages 1,504 3,750 1,313 2,212
61301 FT Pension 5,182 5,226 5,226 7,447
61302 PTS Pension 687 624 203 -
61304 Employee Assistance Program 18 18 18 24
61401 FICA/Medicare 1,340 1,529 985 1,024
61501 Group Health and Life Insurance 18,546 10,538 10,538 15,449
61505 Long-term Disability Insurance 373 418 418 557
61506 Short-term Disability Insurance 196 - - -
61507 Dental Insurance 1,961 945 945 1,260
61509 Worker's Compensation 1,282 839 695 887
61510 Unemployment Insurance 281 314 203 212
61000 Total Personnel 121,604 111,746 88,446 97,491
Commodities:
62302 Special Event Materials and Supplies 4,098 4,600 3,600 2,000
62801 Employee Recognition 2,952 4,500 2,500 2,700
62802 Food and Beverages 5,279 5,650 5,650 4,000
62805 Clothing and Uniforms - - - 2,500
62902 Audio and Visual Supplies - 500 500 500
62000 Total Commodities 12,329 15,250 12,250 11,700
Contract Services:
63199 Other Professional Services 92,101 107,700 98,200 89,050
63203 Printing and Reproduction Services 3,027 3,600 3,600 3,600
63303 Photography Services - - - 1,800
63305 Audio/Visual Services 9,000 13,400 12,000 9,000
63606 Rentals - Crowd & Traffic Control Equip 4,009 13,400 13,400 7,900
63607 Rentals - Portable Facilities 770 12,083 10,533 6,000
63699 Rentals - Other Miscellaneous - 2,600 700 -
63999 Other Contract Services 8,131 3,700 3,700 16,000
63000 Total Contract Services 117,038 156,483 142,133 133,350
Town of Avon
Line Item Detail
Section V, Page G-7
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Special Events #513
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Other Operating Costs:
64101 Travel, Training and Conference - 1,000 1,000 1,000
64102 Dues, Licenses and Memberships - 275 275 275
64103 Mileage Reimbursement 224 500 - -
64301 Postage and Delivery Costs 32 600 185 250
64306 Permit & Licensing Fees 660 800 800 800
64402 Equipment Replacement Charges 2,589 2,588 2,588 2,099
64901 Advertising and Legal Notices 13,650 20,250 17,600 10,950
64902 Financial Donations and Contributions 21,405 22,500 62,500 -
64905 Insurance Premiums 316 1,900 400 1,750
64000 Total Other Operating Costs 38,876 50,413 85,348 17,124
Capital Outlay:
66402 Computers and Peripherals 2,327 - - -
66403 Audio/Visual Equipment 918 1,000 - -
66407 Athletic and Recreation Equipment - - 1,000 1,000
66000 Total Capital Outlay 3,245 1,000 1,000 1,000
60000 Total Expenditures 293,092$ 334,892$ 329,177$ 260,665$
Town of Avon
Line Item Detail
Section V, Page G-8
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Administration #514
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 204,982$ 90,473$ 91,749$ 169,244$
61106 Paid-out Leave 3,030 30,692 30,692 1,627
61121 PTS Wages 14,460 16,320 8,160 -
61122 PTS Bonuses - 330 - -
61151 Overtime Wages 1,027 200 200 -
61201 Automobile Allowance 3,600 3,600 3,600 3,600
61202 Ski Pass - - 330 -
61301 FT Pension 23,717 13,270 13,270 18,796
61302 PTS Pension 591 632 314 -
61304 Employee Assistance Program 57 24 24 48
61401 FICA/Medicare 1,556 1,319 1,196 2,530
61501 Group Health and Life Insurance 36,408 14,316 14,316 31,041
61505 Long-term Disability Insurance 1,190 550 550 1,054
61506 Short-term Disability Insurance 889 - - -
61507 Dental Insurance 3,585 1,260 1,260 2,520
61509 Worker's Compensation 1,210 1,228 1,120 1,176
61510 Unemployment Insurance 695 423 399 523
61000 Total Personnel 296,997 174,637 167,180 232,159
Commodities:
62401 Gasoline 3,136 3,160 3,160 3,160
62801 Employee Recognition - - - 480
62802 Food and Beverages 596 1,000 600 300
62899 Other Miscellaneous Operating Supplies 3,214 2,150 2,150 2,150
62901 Duplicating Supplies 906 1,200 1,200 1,200
62903 Data Processing Supplies 1,143 1,200 1,200 1,200
62999 Office Supplies and Materials 1,125 1,500 1,500 1,500
62000 Total Commodities 10,120 10,210 9,810 9,990
Contract Services:
63199 Other Professional Services 2,280 2,500 2,500 2,500
63304 Computer Services 3,690 4,055 4,055 4,055
63504 R&M - Office Equipment 1,479 700 700 700
63603 Rentals - Office Equipment 3,769 3,829 3,829 3,829
63999 Other Contract Services 1,120 2,000 2,000 2,000
63000 Total Contract Services 12,338 13,084 13,084 13,084
Town of Avon
Line Item Detail
Section V, Page G-9
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Administration #514
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Other Operating Costs:
64101 Travel, Training and Conference - 1,500 600 600
64102 Dues, Licenses and Memberships 375 450 - 225
64103 Mileage Reimbursement 228 200 200 -
64201 Telephone 3,247 3,200 3,450 3,450
64206 Cellular and Paging 4,939 2,940 2,940 1,872
64301 Postage and Delivery Services 177 500 500 500
64308 Sales Tax 542 900 900 900
64401 Fleet Maintenance Charges 3,597 6,435 6,435 6,435
64402 Equipment Replacement Charges 5,031 5,031 5,031 4,507
64403 Washbay Charges 2,124 1,560 1,560 1,872
64901 Advertising and Legal Notices 28,132 29,103 29,103 29,620
64905 Insurance Premiums 12,895 13,469 13,469 14,634
878 - - -
64000 Total Other Operating Costs 62,165 65,288 64,188 64,615
60000 Total Expenditures 381,620$ 263,219$ 254,262$ 319,848$
Town of Avon
Line Item Detail
Section V, Page G-10
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Adult Programs #515
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 12,642$ 13,412$ 13,412$ 10,862$
61106 Paid-out Leave 159 129 129 104
61121 PTS Wages 7,636 10,380 10,380 10,380
61122 PTS Bonuses - 659 659 709
61151 Overtime Wages 280 - - -
61202 Ski Pass 80 659 659 709
61301 FT Pension 1,464 1,487 1,487 1,206
61302 PTS Pension 302 414 414 416
61304 Employee Assistance Program 6 6 6 6
61401 FICA/Medicare 315 372 372 336
61501 Group Health and Life Insurance 1,577 3,503 3,503 3,838
61505 Long-term Disability Insurance 122 123 123 100
61506 Short-term Disability Insurance 56 - - -
61507 Dental Insurance 141 315 315 315
61509 Worker's Compensation 219 315 315 281
61510 Unemployment Insurance 64 76 76 68
61000 Total Personnel 25,063 31,850 31,850 29,330
Commodities:
62301 General Program Supplies 1,367 2,180 2,180 2,180
62801 Employee Recognition - 200 100 200
62802 Food and Beverages 351 400 100 400
62805 Clothing and Uniforms 530 800 400 600
62000 Total Commodities 2,248 3,580 2,780 3,380
Other Operating Costs:
64102 Dues, Licenses and Memberships 33 75 75 75
64000 Total Other Operating Costs 33 75 75 75
60000 Total Expenditures 27,344$ 35,505$ 34,705$ 32,785$
Town of Avon
Line Item Detail
Section V, Page G-11
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Aquatics #516
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 120,771$ 149,742$ 150,082$ 108,949$
61106 Paid-out Leave 2,007 1,437 1,437 1,048
61121 PTS Wages 158,267 153,107 153,107 153,914
61122 PTS Bonuses 1,258 1,977 1,977 2,127
61151 Overtime Wages 1,281 1,500 1,500 1,500
61202 Ski Pass 1,258 1,977 1,977 2,127
61301 FT Pension 13,932 16,594 16,594 12,100
61302 PTS Pension 6,248 5,816 5,816 5,852
61304 Employee Assistance Program 67 84 84 72
61401 FICA/Medicare 4,359 4,571 4,571 3,995
61501 Group Health and Life Insurance 22,758 48,892 48,892 45,970
61505 Long-term Disability Insurance 992 1,246 1,246 1,002
61506 Short-term Disability Insurance 515 - - -
61507 Dental Insurance 2,130 4,410 4,410 3,780
61509 Worker's Compensation 2,989 4,004 4,004 3,479
61510 Unemployment Insurance 880 928 928 809
61000 Total Personnel 339,712 396,285 396,625 346,724
Commodities:
62301 General Program Supplies 3,262 2,000 2,000 2,205
62305 Chemicals 17,663 24,000 24,000 24,000
62805 Clothing and Uniforms 414 750 750 750
62806 Safety Materials and Supplies 452 700 300 300
62809 Medical Supplies and 1st Aid 52 500 500 500
62899 Other Miscellaneous Operating Supplies 1,929 2,100 2,100 2,100
62000 Total Commodities 23,772 30,050 29,650 29,855
Contract Services:
63302 Laboratory Services - 200 - -
63000 Total Contract Services - 200 - -
Other Operating Costs:
64101 Travel, Training and Conference - 1,000 1,000 1,000
64102 Dues, Licenses and Memberships 830 1,100 1,100 2,815
64103 Mileage Reimbursement - 250 - -
64399 Other Administrative Fees 838 1,200 500 1,884
64402 Equipment Replacement Charges 39,728 39,811 39,811 42,479
64000 Total Other Operating Costs 41,396 43,361 42,411 48,178
Town of Avon
Line Item Detail
Section V, Page G-12
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Aquatics #516
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Capital Outlay
66402 Computers and Peripherals 1,847 - - -
66000 Total Capital Outlay 1,847 - - -
60000 Total Expenditures 406,727$ 469,896$ 468,686$ 424,757$
Town of Avon
Line Item Detail
Section V, Page G-13
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Child Care #517
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 12,642$ 13,412$ 12,556$ 11,386$
61106 Paid-out Leave 159 129 985 109
61121 PTS Wages 18,123 18,300 18,300 18,300
61301 FT Pension 1,464 1,487 1,487 1,264
61302 PTS Pension 705 686 686 686
61304 Employee Assistance Program 6 6 6 6
61401 FICA/Medicare 476 471 471 442
61501 Group Health and Life Insurance 1,577 3,503 3,503 3,840
61505 Long-term Disability Insurance 122 123 123 105
61506 Short-term Disability Insurance 56 - - -
61507 Dental Insurance 140 315 315 315
61509 Worker's Compensation 327 419 419 393
61510 Unemployment Insurance 96 95 95 89
61000 Total Personnel 35,893 38,946 38,946 36,935
Commodities:
62301 General Program Supplies 59 1,000 1,000 1,000
62899 Other Misc Supplies - 500 500 500
62000 Total Commodities 59 1,500 1,500 1,500
64101 Travel, Training and Conference - 250 250 250
64102 Dues, Licenses and Memberships 38 65 65 -
64000 Total Other Operating Costs 38 315 315 250
60000 Total Expenditures 35,990$ 40,761$ 40,761$ 38,685$
Town of Avon
Line Item Detail
Section V, Page G-14
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Fitness #518
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 14,871$ 15,920 16,175 10,862
61106 Paid-out Leave 299 151 151 104
61121 PTS Wages 45,383 48,145 48,145 58,561
61122 PTS Bonuses 629 - - -
61151 Overtime Wages - - - -
61159 Other Wages 501 - - -
61202 Ski Pass - - - -
61301 FT Pension 1,727 1,742 1,742 1,206
61302 PTS Pension 1,772 1,805 1,805 2,196
61304 Employee Assistance Program 6 6 6 6
61401 FICA/Medicare 938 954 954 1,040
61501 Group Health and Life Insurance 4,874 3,513 3,513 3,838
61505 Long-term Disability Insurance 124 139 139 139
61506 Short-term Disability Insurance 65 - - -
61507 Dental Insurance 492 315 315 315
61509 Worker's Compensation 639 845 845 919
61510 Unemployment Insurance 191 192 192 209
61000 Total Personnel 72,511 73,727 73,982 79,395
Commodities:
62301 General Program Supplies 2,368 2,500 3,400 3,400
62899 Other Miscellaneous Operating Supplies 1,923 3,400 2,500 2,500
62000 Total Commodities 4,291 5,900 5,900 5,900
Contract Services:
63549 R&M - Other Specialized Equipment - - - -
63999 Other Contract Services - - - -
63000 Total Contract Services - - - -
Other Operating Costs:
64101 Travel, Training and Conference - 1,000 1,000 2,000
64102 Dues, Licenses and Memberships - 250 - 250
64402 Equipment Replacement Charges 54,725 54,870 54,870 56,670
64000 Total Other Operating Costs 54,725 56,120 55,870 58,920
Capital Outlay
66407 Athletic and Recreational Equipment - - - 8,500
66000 Total Capital Outlay - - - 8,500
60000 Total Expenditures 131,527$ 135,747$ 135,752$ 152,715$
Town of Avon
Line Item Detail
Section V, Page G-15
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Guest Services #519
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 54,204$ 57,413$ 57,668$ 63,310$
61106 Paid-out Leave 615 548 548 609
61121 PTS Wages 84,645 93,667 93,667 93,695
61122 PTS Bonuses - 1,977 439 1,418
61151 Overtime Wages 2,590 2,025 1,900 1,836
61202 Ski Pass 1,186 1,977 584 2,127
61301 FT Pension 6,271 6,330 6,330 7,031
61302 PTS Pension 2,634 3,663 3,600 3,636
61304 Employee Assistance Program 41 36 36 42
61401 FICA/Medicare 2,196 2,332 2,287 2,416
61501 Group Health and Life Insurance 13,527 20,925 20,925 26,815
61505 Long-term Disability Insurance 650 524 524 582
61506 Short-term Disability Insurance 246 - - -
61507 Dental Insurance 1,261 1,890 1,890 2,205
61509 Worker's Compensation 1,500 1,994 1,994 2,078
61510 Unemployment Insurance 444 472 462 489
61000 Total Personnel 172,010 195,773 192,854 208,289
Commodities:
62301 General Program Supplies 66 800 400 10,200
62304 Merchandise for Resale 5,633 6,500 6,500 8,464
62802 Food and Beverages 346 250 250 250
62805 Clothing and Uniforms 1,092 1,200 1,200 1,200
62899 Other Miscellaneous Operating Supplies 5,681 9,300 6,105 -
62000 Total Commodities 12,818 18,050 14,455 20,114
Other Operating Costs:
64101 Travel, Training and Conference - 1,000 500 1,180
64103 Mileage Reimbursement 8 100 100 -
64307 Bank Service Charges and Credit Card Fees 17,485 16,472 16,472 16,472
64402 Equipment Replacement Charges - - - -
64000 Total Other Operating Costs 17,493 17,572 17,072 17,652
Capital Outlay:
66402 Computers and Peripherals 830 1,400 1,400 3,300
66407 Athletic & Recreation Equipment - - - -
66000 Total Capital Outlay 830 1,400 1,400 3,300
60000 Total Expenditures 203,151$ 232,795$ 225,781$ 249,355$
Town of Avon
Line Item Detail
Section V, Page G-16
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Maintenance #520
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 118,479$ -$ -$ -$
61105 STD Wages - - - -
61106 Paid-out Leave - - - -
61121 PTS Wages - - - -
61122 PTS Bonuses - - - -
61151 Overtime Wages - - - -
61301 FT Pension 13,515 - - -
61302 PTS Pension - - - -
61303 Wellness - - - -
61304 Employee Assistance Program 60 - - -
61401 FICA/Medicare 1,726 - - -
61501 Group Health and Life Insurance 36,763 - - -
61505 Long-term Disability Insurance 1,093 - - -
61506 Short-term Disability Insurance 530 - - -
61507 Dental Insurance 3,651 - - -
61509 Worker's Compensation 1,291 - - -
61510 Unemployment Insurance 369 - - -
61000 Total Personnel 177,477 - - -
Commodities:
62204 Construction, Maint. & Permanent Mtls 2,452 - - -
62205 Plumbing and Electrical Supplies & Mtls 2,417 - - -
62207 Electrical 4,785 - - -
62208 Mechanical- HVAC 307 - - -
62209 Mechanical- Other 1,969 - - -
62803 Janitorial, Custodial & Cleaning Supplies 14,599 - - -
62805 Clothing and Uniforms - - - -
62806 Safety Materials and Supplies 162 - - -
62807 Consumable Tools/Small Equipment 1,508 - - -
62899 Other Miscellaneous Operating Supplies 877 - - -
62000 Total Commodities 29,076 - - -
Contract Services:
63104 Engineering Services 635 - - -
63304 Computer Services and Support - - - -
63306 Security and Monitoring Services 2,680 - - -
63501 R&M - Buildings and Facilities 57,155 - - -
63507 R&M - Machinery and Equipment 4,430 - - -
63549 R&M - Other Specialized Equipment 5,365 - - -
63551 Laundry and Cleaning Services - - - -
63599 Other Maintenance Services 52,593 - - -
63699 Rentals - Other Miscellaneous - - - -
63000 Total Contract Services 122,858 - - -
Town of Avon
Line Item Detail
Section V, Page G-17
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Maintenance #520
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Other Operating Costs:
64101 Travel, Training and Conference 2,577 - - -
64102 Dues, Licenses and Memberships - - - -
64103 Mileage Reimbursement - - - -
64202 Gas 27,701 - - -
64203 Electric 83,934 - - -
64204 Water and Sanitation 27,070 - - -
64205 Trash Collection and Recycling 1,965 - - -
64402 Equipment Replacement Charges 35,739 - - -
64000 Total Other Operating Costs 178,986 - - -
Capital Outlay:
66402 Computers and Peripherals 2,664 - - -
66000 Total Capital Outlay 2,664 - - -
60000 Total Expenditures 511,061$ -$ -$ -$
Town of Avon
Line Item Detail
Section V, Page G-18
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Youth Programs #521
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 25,284$ 26,824$ 25,111$ 21,723$
61106 Paid-out Leave 319 257 1,970 209
61121 PTS Wages 68,445 69,404 69,404 68,415
61122 PTS Bonuses - - - -
61151 Overtime Wages 743 1,000 1,000 1,000
61202 Ski Pass 620 1,318 1,318 1,418
61301 FT Pension 2,927 2,974 2,974 2,413
61302 PTS Pension 2,726 2,640 2,640 2,603
61304 Employee Assistance Program 12 12 12 12
61401 FICA/Medicare 1,492 1,470 1,470 1,383
61501 Group Health and Life Insurance 3,154 7,007 7,007 7,676
61505 Long-term Disability Insurance 244 246 246 200
61506 Short-term Disability Insurance 112 - - -
61507 Dental Insurance 281 630 630 630
61509 Worker's Compensation 997 1,273 1,273 1,193
61510 Unemployment Insurance 298 296 296 278
61000 Total Personnel 107,654 115,351 115,351 109,153
Commodities:
62301 General Program Supplies 2,925 3,349 3,349 2,349
62802 Food and Beverages 3,276 4,100 4,100 4,100
62805 Clothing and Uniforms 1,700 1,700 1,700 1,700
62808 Promotional, Informational & Marketing Mtls 500 500 500 500
62809 Medical Supplies and 1st Aid - 200 200 200
62899 Other Miscellaneous Operating Supplies 332 - - -
62000 Total Commodities 8,733 9,849 9,849 8,849
Contract Services:
63103 Training Facilitators 232 300 300 300
63203 Printing and Reproduction Services 139 350 350 350
63000 Total Contract Services 371 650 650 650
Other Operating Costs:
64101 Travel and Conference - 1,000 100 1,000
64102 Dues, Licenses and Memberships 218 200 200 375
64103 Mileage Reimbursement - 100 - -
64306 Permit and Licensing Fees 176 150 150 150
64399 Other Administrative Fees 6,257 5,700 5,700 6,800
64402 Equipment Replacement Charges 221 209 209 209
64000 Total Other Operating Costs 6,872 7,359 6,359 8,534
Town of Avon
Line Item Detail
Section V, Page G-19
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Youth Programs #521
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Capital Outlay:
66402 Computers and Peripherals 830 - - -
66000 Total Capital Outlay 830 - - -
60000 Total Expenditures 124,460$ 133,209$ 132,209$ 127,186$
Town of Avon
Line Item Detail
Section V, Page G-20
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Cabin #522
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61121 PTS Wages 25,890$ 37,213$ 2,100$ 33,437$
61122 PTS Bonuses - 659 659 -
61151 Overtime 157 765 765 750
61202 Ski Pass - 659 - 709
61302 PTS Pension 1,002 1,449 107 1,282
61401 FICA/Medicare 402 591 53 525
61509 Worker's Compensation 263 493 28 443
61510 Unemployment Insurance 80 118 11 105
61000 Total Personnel 27,794 41,947 3,723 37,251
Commodities:
62301 General Program Supplies 167 750 750 750
62304 Merchandise for Resale 1,892 3,000 200 3,000
62802 Food and Beverages - 100 25 150
62809 Medical Supplies and 1st Aid - 150 150 150
62899 Other Miscellaneous Operating Supplies 358 1,700 1,300 -
62000 Total Commodities 2,417 5,700 2,425 4,050
Contract Services:
63599 Other Maintenance Services - 750 750 750
63000 Total Contract Services - 750 750 750
Other Operating Costs:
64101 Travel, Training, Conference - 100 100 100
64402 Equipment Replacement 3,227 3,536 3,536 1,496
64000 Total Other Operating Costs 3,227 3,636 3,636 1,596
60000 Total Expenditures 33,438$ 52,033$ 10,534$ 43,647$
Town of Avon
Line Item Detail
Section V, Page G-21
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Parks and Grounds #551
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries -$ 292,232$ 315,717$ 341,318$
61106 Paid-out Leave - 2,786 2,966 3,282
61121 PTS Wages - 95,504 76,784 60,044
61151 Overtime Wages - 12,698 12,698 12,698
61202 Ski Pass - 1,318 1,318 1,418
61301 FT Pension - 32,179 34,258 37,906
61302 PTS Pension - 3,581 2,879 2,252
61304 Employee Assistance Program - 142 154 166
61401 FICA/Medicare - 5,882 5,874 6,105
61501 Group Health and Life Insurance - 82,573 89,547 104,721
61505 Long-term Disability Insurance - 2,592 2,765 2,973
61507 Dental Insurance - 7,434 8,064 8,694
61509 Worker's Compensation - 12,724 12,724 13,257
61510 Unemployment Insurance - 1,206 1,207 1,256
61000 Total Personnel - 552,851 566,955 596,090
Commodities:
62202 Sand and Gravel - 4,100 4,100 4,100
62204 Construction, Maint. & Permanent Mtls - 4,950 4,950 6,250
62205 Plumbing and Electrical Supplies & Mtls - 22,100 22,100 22,100
62206 Landscaping and Plant Materials - 13,445 13,445 19,945
62305 Chemicals - 7,500 7,500 7,500
62401 Gasoline - 8,344 8,344 8,344
62402 Diesel - 7,832 7,832 7,832
62802 Food and Beverage - 750 750 750
62803 Janitorial, Custodial & Cleaning Supplies - 5,200 5,200 6,000
62804 Training Supplies - 200 200 200
62805 Clothing and Uniforms - 3,130 3,130 3,130
62806 Safety Materials and Supplies - 4,525 4,525 4,525
62807 Consumable Tools/Small Equipment - 6,650 6,650 5,850
62809 Medical Supplies and First Aid - 900 900 900
62899 Other Miscellaneous Operating Supplies - 18,823 18,823 19,025
62000 Total Commodities - 108,449 108,449 116,451
Contract Services:
63503 R&M - Parks and Athletic Facilities - 5,000 5,000 13,000
63608 Rentals - Machinery and Equipment - 700 700 600
63999 Other Contract Services - 57,190 57,190 99,890
63000 Total Contract Services - 62,890 62,890 113,490
Town of Avon
Line Item Detail
Section V, Page G-22
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Parks and Grounds #551
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Other Operating Costs:
64101 Travel, Training and Conference - 5,550 5,550 6,900
64203 Electric - 15,132 15,132 15,132
64204 Water and Sewer - 5,466 30,466 5,466
64206 Cellular and Paging - - 720 1,080
64401 Fleet Maintenance Charges - 84,800 84,800 84,800
64402 Equipment Replacement Charges - 62,797 62,797 63,028
64403 Washbay Charges - 6,574 6,574 6,292
64000 Total Other Operating Costs - 180,319 206,039 182,698
Capital Outlay:
66402 Computers and Peripherals - 1,100 1,100 -
66404 Furniture and Fixtures - 2,400 2,400 25,000
66499 Other Machinery and Equipment - 4,000 4,000 7,500
66000 Total Capital Outlay - 7,500 7,500 32,500
60000 Total Expenditures -$ 912,009$ 951,833$ 1,041,229$
Town of Avon
Line Item Detail
Section V, Page G-23
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Buildings and Facilities #571
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries -$ 299,993$ 287,802$ 285,552$
61106 Paid-out Leave - 2,869 2,350 2,746
61151 Overtime Wages - 5,520 5,520 1,200
61301 FT Pension - 32,823 31,039 31,411
61304 Employee Assistance Program - 144 152 144
61401 FICA/Medicare - 4,444 4,205 4,198
61501 Group Health and Life Insurance - 83,987 81,499 92,215
61505 Long-term Disability Insurance - 2,613 2,723 2,520
61507 Dental Insurance - 7,560 7,346 7,560
61509 Worker's Compensation - 7,175 7,288 7,312
61510 Unemployment Insurance - 920 870 868
61000 Total Personnel - 448,048 430,794 435,726
Commodities:
62204 Construction, Maint. and Permanent Mtls - 6,211 6,211 5,211
62205 Plumbing & Electrical Supplies & Mtls - 9,155 9,155 2,770
62207 Electrical - 5,621 5,621 5,621
62208 Mechanical- HVAC - 2,770 2,770 2,770
62209 Mechanical- Other - 7,180 7,180 10,000
62401 Gasoline - 3,160 3,160 3,160
62402 Diesel - 2,136 2,136 2,136
62803 Janitorial, Custodial & Cleaning Supplies - 31,000 29,000 20,000
62805 Clothing and Uniforms - 1,500 1,500 700
62806 Safety Materials and Supplies - 500 500 500
62807 Consumable Tools/Small Equipment - 3,500 3,500 1,500
62899 Other Miscellaneous Operating Supplies - 4,150 4,150 2,050
62000 Total Commodities - 76,883 74,883 56,418
Contract Services:
63104 Engineering Services - 2,334 2,334 500
63304 Computer Services and Support - 2,550 2,550 2,550
63306 Security Services - 5,000 5,000 5,000
63501 R&M - Buildings and Facilities - 103,468 124,468 19,500
63507 R&M - Machinery and Equipment - 5,600 5,600 5,600
63549 R&M - Other Specialized Equipment - 10,340 10,340 10,340
63551 Laundry and Cleaning Services - 1,188 1,188 1,188
63599 Other Maintenance Services - 73,195 73,195 32,940
63699 Rentals - Other Miscellaneous - 1,500 1,500 1,500
63000 Total Contract Services - 205,175 226,175 79,118
Town of Avon
Line Item Detail
Section V, Page G-24
Function: Recreation and Culture #500
Department: Parks and Recreation #510
Program: Buildings and Facilities #571
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Other Operating Costs:
64101 Travel, Training and Conference - 6,300 2,300 3,300
64102 Dues, Licenses and Memberships - 4,109 4,109 4,109
64103 Mileage Reimbursement - 264 264 -
64201 Telephone - - 2,250 2,250
64202 Gas - 48,880 48,880 48,880
64203 Electric - 128,589 128,589 201,882
64204 Water and Sanitation - 28,384 28,384 28,384
64205 Trash and Recycling - 14,160 14,160 13,922
64206 Cellular and Paging - - 240 360
64401 Fleet Maintenance Charges - 7,908 7,908 7,908
64402 Equipment Replacement Charges - 38,143 38,143 78,625
64403 Washbay Charges - 1,560 1,560 1,248
64000 Total Other Operating Costs - 278,297 276,787 390,868
Capital Outlay:
66202 Building Improvements - 32,500 32,500 25,000
66000 Total Capital Outlay - 32,500 32,500 25,000
60000 Total Expenditures -$ 1,040,903$ 1,041,139$ 987,130$
Section VI, Page H-1
Fund: Transit
Dept: Transportation
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Personnel Services 441,503$ 410,092$ 413,152$ 495,934$
Commodities 97,458 104,675 104,675 111,582
Contract Services 24,602 18,767 18,767 74,517
Other Operating Costs 324,876 376,524 379,980 544,539
Debt Service 60,220 60,220 60,220 60,220
Capital Outlay 378,044 112,023 114,517 411,100
Total 1,326,703$ 1,082,301$ 1,091,311$ 1,697,892$
Department Expenditures by Program
Administration 88,601$ 48,222$ 51,678$ 205,485$
Operations 1,238,102 1,034,079 1,039,633 1,286,737
Wash Bay - - - 205,670
Total 1,326,703$ 1,082,301$ 1,091,311$ 1,697,892$
Authorized Positions
Transit Director 0.35 ---
Transit Superintendent 1 1 1 1
Fleet Care Coordinator 0 0 1 1
Bus Driver 3 3 3 3
Total 4.35 4 5 5
1. Participated in key decisions in finalizing finishes and improvements in the new Avon Regional
Transportation Facility.
2. Initiated service to Buffalo Ridge apartments.
3. Negotiated lease agreement with ECO for bus storage.
Budget Summary
DEPARTMENT OVERVIEW
ADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
2013 MAJOR ACCOMPLISHMENTS
Proposed
Budget
2014
Tranportation DepartmentThe Transportation Department is the singular department of the Transit Fund and is responsible for
all transportation related activities for the Town of Avon. The Department's core responsibilities
consist of developing and sustaining effective, safe, and consistent community transportation
programs for the residents and guests of the Town of Avon. The Transit Fund operates as an
enterprise fund and is used to account for operations that are financed and operated a manner similar
to private business enterprises, where the intent of the Town Council is that the costs of providing
services to the general public on a continuing basis be financed or recovered through user charges.
Monies may also be provided to the Transit Fund from general taxes collected by the Town of Avon,
when appropriate, to ensure a positive net income on an annual basis.
The Transportation Department is administered by the Transit Superintendent who coordinates both the
operational and administrative areas; with operational oversight greater is the winter and general non-
operational duties heavier in the summer.
Section VI, Page H-2
Fund: Transit
Dept: Transportation Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:89,968$
Total Activity Cost:205,485$
Performance Metric(s):Internal Survey
Community Survey
Estimated Personnel Time:67%
Estimated Nonpersonnel Costs:669,040$
Total Activity Cost:862,114$
Performance Metric(s):Winter cost per rider per route
Winter on time performance
Community Survey
Estimated Personnel Time:33%
Estimated Nonpersonnel Costs:329,527$
Total Activity Cost:424,623$
Performance Metric(s):Summer cost per rider per route
Summer on time performance
Community Survey
Proposed
Budget
2014
Transportation DepartmentPROGRAM ACTIVITIES AND OPERATIONS
Administration: The Transit Superintendent oversees the day-to-day bus service routes, transit program
development, strategic planning, funding allocations, establishes performance goals, pursues coordination
strategies, develops a passenger feedback systems, designs and implements advertising and promotion,
completes annual reports, budgets, ADA certification and compliance, drug/alcohol program, vehicle
procurement, Federal Transit Administration, Region VIII/Colorado Department of Transportation grant
solicitation/management, and Intergovernmental Agreement/Third Party contract execution. The Transit
Superintendent occasionally fills in for drivers on sick leave or during hiring transitions.
Route Operations: Includes service design/service implementation schedule and policy, system safety
and security, fleet management, customer (guest) service protocols, employee standards, seasonal
employee recruitment, training, and certification, performance metric(s), and day to day field operational
supervision.
Winter Service: Three (3) route operations occur during the winter months: The Black Line serving the
Avon Core and residential areas other than Wildridge, a Skier Shuttle, supported with funding from Beaver
Creek, and evening Restaurant Shuttle. Hours and route frequency are summarized in the table below.
The Town provides in-kind bus service for The Birds of Prey World Cup, running additional buses.
Summer Service: The seven-day per week Black Line Route operates occur during the summer months:
The Black Line serves the Avon Core and residential areas other than Wildridge. In 2014, a smaller 25-
seat shuttle van will operate the route to meet the lower demand. Hours and route frequency are
summarized in the table below.
Winter Winter Winter Loop Winter Summer Summer Summer Loop Summer Annual
Route Op Hrs Frequence # Buses Time Serv. Hr.Op Hrs Frequence # Buses Time Serv. Hr.Cost
Black Line 6:30-6:30 30 Min 1 30 Min 2,279 7:00-6:30 30 1 30 3,161 $442,979
Skier Shuttle 8:00-6:00 15 -30 Min 2 30 Min 2,913 $237,206
Restaurant Shuttle 6:00-10:00 30 Min 1 30 Min 625 $50,894
$0
Total Service Hrs 5,817 Total Service Hrs 3,161 $731,079
Grand Total Service Hours 8,978
Section VI, Page H-3
Fund: Transit
Dept: Transportation Budget Summary
Estimated Personnel Time:100%
Estimated Nonpersonnel Costs:113,423$
Total Activity Cost:205,670$
Performance Metric(s):Internal Survey
Cost Recovery
Proposed
Budget
2014
Transportation DepartmentWash Bay: Located in the Bus Storage Facility, a wash bay is sized for large buses and smaller vehicles
and equipment. The bay also includes a service station for checking fluids and daily checklists. Charges
are estimated each year based upon the operational and maintenance costs of operating the wash bay,
including staff time for servicing vehicles.
Section VI, Page H-4
Fund Summary
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
REVENUES
Taxes 40,032$ 40,317$ 40,317$ 39,999$
Intergovernmental 305,351 88,498 90,494 328,000
Charges for Services 87,969 90,000 90,594 312,252
Other Revenues 3,172 26,500 7,636 47,632
Total Operating Revenues 436,524 245,315 229,041 727,883
Other Sources
Transfers In from General Fund - Operating 810,000 755,000 776,000 825,000
Transfers In from General Fund - Capital - - - 82,000
Total Other Sources 810,000 755,000 776,000 907,000
TOTAL REVENUES 1,246,524 1,000,315 1,005,041 1,634,883
EXPENDITURES
Transportation 1,326,703 1,082,301 1,091,311 1,697,892
TOTAL EXPENDITURES 1,326,703 1,082,301 1,091,311 1,697,892
NET SOURCE (USE) OF FUNDS (80,179) (81,986) (86,270) (63,009)
FUND BALANCES, Beginning of Year 702,512 622,333 622,333 536,063
FUND BALANCES, End of Year 622,333$ 540,347$ 536,063$ 473,054$
MUNICIPAL SERVICES
Transit Enterprise Fund #52
Town of Avon
Line Item Detail
Section VI, Page H-5
Function: Transportation #430
Department/Division: Transportation #430
Program: Administration #431
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 26,934$ - - 82,380
61106 Paid-out Leave - - - 792
61151 Overtime Wages 5,895 - - -
61201 Automobile Allowance 1,050 - - -
61301 FT Pension 4,330 - - 9,149
61304 Employee Assistance Program 7 - - 24
61401 FICA/Medicare 563 - - 1,206
61501 Group Health and Life Insurance 5,515 - - 15,511
61505 Long-term Disability Insurance 145 - - 497
61506 Short-term Disability Insurance 140 - - -
61507 Dental Insurance 545 - - 1,260
61509 Worker's Compensation 455 - - 4,448
61510 Unemployment Insurance 118 - - 250
61000 Total Personnel 45,697 - - 115,517
Commodities:
62801 Employee Recognition - - - 100
62899 Other Miscellaneous Operating Supplies 418 500 500 500
62901 Duplicating Supplies 214 600 600 600
62904 Software - 500 500 -
62905 Books and Periodicals 349 500 500 -
62999 Office Supplies and Materials 131 500 500 500
62000 Total Commodities 1,112 2,600 2,600 1,700
Contract Services:
63203 Printing and Reproduction 5,726 4,500 4,500 5,000
63304 Computer Services and Support - 500 500 -
63504 R&M - Office Equipment and Computers 1,254 1,000 1,000 1,200
63603 Rentals - Office Equipment 3,286 1,917 1,917 1,917
63999 Other Contract Services 4,575 4,600 4,600 4,600
63000 Total Contract Services 14,841 12,517 12,517 12,717
Other Operating Costs:
64101 Travel, Training and Conference 2,024 1,550 1,550 1,200
64103 Mileage Reimbursement - 300 300 -
64201 Telephone 1,731 1,925 1,925 4,220
64202 Gas 1,239 3,500 3,500 17,832
64203 Electric 9,126 11,000 11,000 36,764
64204 Water and Sanitation 788 1,000 1,000 1,500
64301 Postage and Delivery Costs 6 90 90 50
64303 Treasurer Fees 1,201 1,290 1,290 1,290
64306 Permit and Licensing Fees - 275 275 -
64901 Advertising and Legal Notices - 950 950 500
64905 Insurance Premiums 10,836 11,225 11,225 12,195
64906 Insurance Deductibles - - 3,456 -
64000 Total Other Operating Costs 26,951 33,105 36,561 75,551
60000 Total Expenditures 88,601$ 48,222$ 51,678$ 205,485$
Town of Avon
Line Item Detail
Section VI, Page H-6
Function: Transportation #430
Department/Division: Transportation #430
Program: Operations #432
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 180,544$ 200,756$ 203,816$ 130,183$
61106 Paid-out Leave 2,167 1,921 1,921 1,252
61121 PTS Wages 82,202 83,656 83,656 62,586
61122 PTS Bonuses 2,516 4,613 4,613 3,545
61151 Overtime Wages 3,815 9,868 9,868 8,203
61202 Ski Pass 629 - - -
61301 FT Pension 21,415 22,188 22,188 14,458
61302 PTS Pension 3,460 3,680 3,680 2,788
61304 Employee Assistance Program 96 96 96 72
61401 FICA/Medicare 4,182 4,401 4,401 3,024
61501 Group Health and Life Insurance 69,863 55,995 55,995 46,056
61505 Long-term Disability Insurance 1,666 1,674 1,674 1,198
61506 Short-term Disability Insurance 833 - - -
61507 Dental Insurance 7,022 5,040 5,040 3,780
61509 Worker's Compensation 14,523 15,304 15,304 10,408
61510 Unemployment Insurance 873 900 900 617
61000 Total Personnel 395,806 410,092 413,152 288,170
Commodities:
62401 Gasoline 2,963 3,000 3,000 3,000
62402 Diesel 91,577 92,083 92,083 95,885
62801 Employee Recognition - 600 600 600
62802 Food and Beverages 1,025 1,250 1,250 1,000
62805 Clothing and Uniforms 377 3,892 3,892 3,147
62809 Medical Supplies and 1st Aid 266 1,000 1,000 1,000
62899 Other Miscellaneous Operating Supplies 85 - - -
62999 Office Supplies and Materials 53 250 250 250
62000 Total Commodities 96,346 102,075 102,075 104,882
Contract Services:
63301 Medical Services and Examinations 2,005 2,750 2,750 2,750
63506 R&M - Radios and Communications Equip 7,756 3,500 3,500 7,483
63000 Total Contract Services 9,761 6,250 6,250 10,233
Other Operating Costs:
64102 Dues, Licenses and Memberships 1,793 2,145 2,145 2,700
64206 Cellular & Paging 1,862 950 950 1,020
64401 Fleet Maintenance Charges 73,872 115,000 115,000 115,000
64402 Equipment Replacement Charges 2,476 2,476 2,476 39,838
64403 Washbay Charges 14,883 14,883 14,883 40,118
64902 Financial Support, Donations, & Contribut 203,039 207,965 207,965 213,456
64906 Insurance Deductibles - - - -
64000 Total Other Operating Costs 297,925 343,419 343,419 412,132
Debt Service:
65201 Capital Lease Payments 60,220 60,220 60,220 60,220
65000 Total Debt Service 60,220 60,220 60,220 60,220
Town of Avon
Line Item Detail
Section VI, Page H-7
Function: Transportation #430
Department/Division: Transportation #430
Program: Operations #432
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Capital Outlay:
66402 Computers and Peripherals 2,574 - - 1,100
66499 Other Machinery and Equipment - 1,400 1,400 -
66503 Buses and Transportation Related Vehicl 375,470 110,623 113,117 410,000
66000 Total Capital Outlay 378,044 112,023 114,517 411,100
60000 Total Expenditures 1,238,102 1,034,079 1,039,633 1,286,737
Town of Avon
Line Item Detail
Section VI, Page H-8
Function: Transportation #430
Department/Division: Transportation #430
Program: Wash Bay #435
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries -$ -$ -$ 43,433$
61106 Paid-out Leave - - - 418
61121 PTS Wages - - - 19,992
61151 Overtime Wages - - - 2,199
61301 FT Pension - - - 4,824
61302 PTS Pension - - - 832
61304 Employee Assistance Program - - - 24
61401 FICA/Medicare - - - 970
61501 Group Health and Life Insurance - - - 15,352
61505 Long-term Disability Insurance - - - 400
61507 Dental Insurance - - - 1,260
61509 Worker's Compensation - - - 2,345
61510 Unemployment Insurance - - - 198
61000 Total Personnel - - - 92,247
Commodities:
62899 Other Miscellaneous Operating Supplies - - - 5,000
62000 Total Commodities - - - 5,000
Contract Services:
63501 R&M - Buildings & Facilities - - - 12,764
63549 R&M - Other Specialized Equipment - - - 19,690
63999 Other Contract Services - - - 19,113
63000 Total Contract Services - - - 51,567
Other Operating Costs:
64201 Telephone - - - 660
64202 Gas - - - 15,043
64203 Electric - - - 6,150
64204 Water and Sanitation - - - 13,000
64402 Equipment Replacement Charges - - - 22,003
64000 Total Other Operating Costs - - - 56,856
60000 Total Expenditures - - - 205,670
Section VI, Page I-1
Fund: Fleet
Dept: Fleet Maintenance
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
Department Expenditures by Category 2012 2013 2013 2014
Personnel Services 537,932$ 640,077$ 634,799$ 649,526$
Commodities 405,144 410,823 416,173 434,384
Contract Services 61,805 69,626 93,176 67,280
Other Operating Costs 93,670 121,938 113,338 114,310
Debt Service 255,150 253,406 253,406 261,522
Capital Outlay 22,951 30,000 24,351 19,120
Total 1,376,652$ 1,525,870$ 1,535,243$ 1,546,142$
Department Expenditures by Program
Fleet Maintenance 1,366,968$ 1,512,870$ 1,523,693$ 1,546,142$
Wash Bay 9,684 13,000 11,550 -
Total 1,376,652$ 1,525,870$ 1,535,243$ 1,546,142$
Authorized Positions
Fleet Director 0.25 ---
Fleet Manager 1 1 1 1
Accounting Assistant II 1 1 1 1
Mechanic I-II 5 5 5 5
Mechanics Helper -1 1 1
Total 7.25 8 8 8
1. Met Cost Recovery Ratio and increased revenues to third parties by 30% over 2012 revenues.
2. Reorganized facility space to accommodate the Buildings Division.
3. Critically reviewed motor pool and reduced underused stock by 6 cars.
Proposed
Budget
2014
Budget Summary
DEPARTMENT OVERVIEW
Fleet Maintenance DepartmentADMINISTRATION OF THE DEPARTMENT
DEPARTMENT FINANCIAL SUMMARY
2013 MAJOR ACCOMPLISHMENTS
The Fleet Maintenance Fund is an enterprise fund and is used to account for operations that are
financed and operated a manner similar to private business enterprises, where the intent of the Town
Council is that the costs of providing services to the general public on a continuing basis be financed
or recovered through user charges. Monies may also be provided to the Fleet Maintenance Fund
from general taxes collected by the Town of Avon, when appropriate, to ensure a positive net income
on an annual basis. The Fleet Department is the only division in the Fund and provides vehicle and
rolling stock service for Town of Avon as well as other third party governmental agencies.
The Fleet Department is administered by the Fleet Manager who spends approximately 90% on general
department administration, and the balance on mechanic training and hands-on support.
Section VI, Page I-2
Fund: Fleet
Dept: Fleet Maintenance
Budget Summary
Estimated Personnel Time:35%
Estimated Nonpersonnel Costs:313,816$
Total Activity Cost:541,150$
Performance Metric(s):70% Cost Recovery
Internal Survey
Estimated Personnel Time:65%
Estimated Nonpersonnel Costs:582,800$
Total Activity Cost:1,004,992$
Performance Metric(s):70% Cost Recovery
Internal Survey
Fleet Maintenance DepartmentProposed
Budget
2014
PROGRAM ACTIVITIES AND OPERATIONS
Town of Avon Vehicles and Rolling Stock: Town departments are charged a competitive “fully
burdened” shop rate for regular maintenance and repair. The Fleet Department targets a billable total cost
recovery of 70% from work through the year.
Third Party Vehicles and Rolling Stock: Third party governmental agencies are charged a competitive
“fully burdened” shop rate for regular maintenance and repair. The Fleet Department targets a cost
recovery of 70% from total work through the year.
Section VI, Page I-3
Fund Summary
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2012 2013 2013 2014
REVENUES
Charges for Services 1,031,412$ 1,348,982$ 1,337,733$ 1,299,935$
Other Revenue 13,376 - 710 -
Total Operating Revenues 1,044,788 1,348,982 1,338,443 1,299,935
Other Sources
Transfers-In from General Fund 100,000 95,000 150,000 150,000
Capital Lease Proceeds - 30,000 30,000 -
Total Other Sources 100,000 125,000 180,000 150,000
TOTAL REVENUES 1,144,788 1,473,982 1,518,443 1,449,935
EXPENDITURES
Public Works:
Fleet Maintenance 1,366,968 1,512,870 1,523,693 1,546,142
Washbay 9,684 13,000 11,550 -
Total Operating Expenditures 1,376,652 1,525,870 1,535,243 1,546,142
TOTAL EXPENDITURES 1,376,652 1,525,870 1,535,243 1,546,142
NET SOURCE (USE) OF FUNDS (231,864) (51,888) (16,800) (96,207)
FUND BALANCES, Beginning of Year 553,491 321,627 321,627 304,827
FUND BALANCES, End of Year 321,627$ 269,739$ 304,827$ 208,620$
MUNICIPAL SERVICES
Fleet Maintenance Enterprise Fund #61
Town of Avon
Line Item Detail
Section VI, Page I-4
Function: Public Works
Department: Transportation
Program: Fleet Maintenance #434
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Personnel:
61101 Regular Full-time Salaries 336,926$ 434,154$ 426,333$ 433,635$
61106 Paid-out Leave 8,511 4,152 8,267 4,170
61151 Overtime Wages 7,939 6,000 6,000 6,000
61201 Automobile Allowance 750 - - -
61301 FT Pension 40,924 47,958 46,971 48,159
61304 Employee Assistance Program 157 192 192 192
61401 FICA/Medicare 5,259 6,409 6,279 6,435
61501 Group Health and Life Insurance 110,356 112,122 112,068 121,789
61505 Long-term Disability Insurance 2,879 3,487 3,449 3,554
61506 Short-term Disability Insurance 1,494 - - -
61507 Dental Insurance 11,099 10,080 10,080 10,080
61509 Worker's Compensation 9,825 14,197 13,861 14,181
61510 Unemployment Insurance 1,813 1,326 1,299 1,331
61000 Total Personnel 537,932 640,077 634,799 649,526
Commodities:
62205 Plumbing and Electric Mtls - 1,000 1,000 -
62401 Gasoline 3,574 2,844 2,844 2,844
62404 Stock Parts 353,861 362,199 362,199 382,000
62801 Employee Recognition - - - 160
62802 Food and Beverages 392 350 450 450
62805 Clothing and Uniforms 623 1,250 1,250 1,250
62807 Consumable Tools/Small Equipment 10,793 9,000 9,000 9,000
62809 Medical Supplies and 1st Aid 827 1,180 1,180 1,180
62899 Other Miscellaneous Operating Supplies 33,930 30,500 35,500 35,500
62999 Office Supplies and Materials 745 1,000 2,000 2,000
62000 Total Commodities 404,745 409,323 415,423 434,384
Town of Avon
Line Item Detail
Section VI, Page I-5
Function: Public Works
Department: Transportation
Program: Fleet Maintenance #434
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Contract Services:
63501 R&M - Building & Facility 10,740 7,500 7,500 6,500
63505 R&M - Vehicles 8,619 8,000 25,000 14,000
63506 R&M - Radios and Communications Equip - 3,500 2,000 500
63507 R&M - Machinery and Equipment 8,366 5,500 17,000 9,500
63549 R&M - Other Specialized Equipment 1,075 5,500 1,000 4,000
63551 Laundry and Cleaning Services 5,393 7,725 7,725 7,725
63599 Other Maintenance Services 8,828 10,646 12,646 11,500
63603 Rentals - Office Equipment 1,955 1,555 1,555 1,555
63999 Other Contract Services 11,702 12,500 12,500 12,000
63000 Total Contract Services 56,678 62,426 86,926 67,280
Other Operating Costs:
64101 Travel, Training and Conference 3,107 5,990 990 4,000
64102 Dues, Licenses and Memberships 445 700 700 700
64201 Telephone - - - 1,200
64202 Gas 14,099 16,000 16,000 16,000
64203 Electric 12,343 16,000 12,900 13,500
64204 Water & Sanitation 3,760 3,800 3,800 3,800
64205 Trash Collection & Recycling 2,231 4,300 4,300 4,300
64206 Cellular & Paging 1,962 2,450 1,700 1,020
64301 Postage and Delivery 153 480 480 480
64401 Fleet Maintenance Charges 26,587 43,092 43,092 43,092
64402 Equipment Replacement Charges 4,575 4,559 4,559 4,021
64403 Washbay Charges 2,340 1,560 1,560 1,872
64905 Insurance Premiums 17,910 18,707 18,707 20,325
64000 Total Other Operating Costs 89,512 117,638 108,788 114,310
Debt Service:
65101 Bond Principal 125,000 125,000 125,000 130,000
65102 Bond Interest 130,150 128,406 128,406 125,906
65201 Capital Lease Payments - - - 5,616
65000 Total Debt Service 255,150 253,406 253,406 261,522
Town of Avon
Line Item Detail
Section VI, Page I-6
Function: Public Works
Department: Transportation
Program: Fleet Maintenance #434
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Capital Outlay:
66402 Computers and Peripherals 3,294 - - 2,200
66499 Other Machinery and Equipment 19,657 30,000 24,351 16,920
66000 Total Capital Outlay 22,951 30,000 24,351 19,120
60000 Total Expenditures 1,366,968$ 1,512,870$ 1,523,693$ 1,546,142$
Town of Avon
Line Item Detail
Section VI, Page I-7
Function: Public Works
Department: Transportation
Program: Washbay #435
Original or Final
Prev. Amend.Revised Proposed
Account Actual Budget Budget Budget
Number Account Description 2012 2013 2013 2014
Commodities:
62899 Other Miscellaneous Operating Supplies 399 1,500 750 -
62000 Total Commodities 399 1,500 750 -
Contract Services:
63501 R&M - Buildings and Facilities 645 3,000 3,300 -
63549 R&M - Other Specialized Equipment - 2,000 750 -
63999 Other Contract Services 4,482 2,200 2,200 -
63000 Total Contract Services 5,127 7,200 6,250 -
Other Operating Costs:
64201 Telephone 593 400 650 -
64204 Water & Sanitation 3,565 3,900 3,900 -
64000 Total Other Operating Costs 4,158 4,300 4,550 -
60000 Total Expenditures 9,684$ 13,000$ 11,550$ -$
THIS PAGE INTENTIONALLY LEFT BLANK
Personnel Schedule
Full-time Equivalent Employees
Section VII, Page 1
2010 2011 2012 2013 2013 2014
Department/Position Actual Actual Actual Original Actual Proposed
General Government:
Town Manager / Acting Town Manager 1.00 1.00 1.00 1.00 1.00 1.00
Asst Town Manager / Dir Admin Svc 1.00 1.00 - 1.00 1.00 1.00
Human Resource Generalist 1.00 1.00 1.00 1.00 1.00 1.00
Human Resource Assistant 1.00 1.00 1.00 1.00 1.00 1.00
Community Relations Officer 0.75 0.75 0.75 0.75 0.75 0.75
Municipal Court Clerk 1.00 1.00 1.00 1.00 1.00 1.00
Total General Government 5.75 5.75 4.75 5.75 5.75 5.75
Finance Department
Finance Director 1.00 1.00 1.00 1.00 1.00 1.00
Finance Manager 1.00 1.00 1.00 1.00 1.00 1.00
Budget Analyst 1.00 1.00 1.00 1.00 1.00 1.00
Payroll Specialist 1.00 1.00 1.00 1.00 1.00 1.00
Accounting Assistant I-II 2.00 2.00 2.00 2.00 2.00 2.00
IT Administrator 1.00 1.00 1.00 1.00 1.00 1.00
Help Desk Technician 1.00 1.00 1.00 1.00 1.00 1.00
Total Finance 8.00 8.00 8.00 8.00 8.00 8.00
Community Development
Community Development Director 1.00 1.00 - 1.00 - -
Building Official 1.00 1.00 1.00 1.00 1.00 1.00
Building Permit Technician 0.75 - - - - -
Planning Manager 1.00 - - - - 1.00
Senior Planner - - - - 1.00 -
Planner I-II 2.00 2.00 2.00 2.00 1.00 1.00
GIS Programmer / Analyst 1.00 1.00 1.00 1.00 - -
Economic Initiatives Director - - - - - 1.00
Total Community Development 6.75 5.00 4.00 5.00 3.00 4.00
Police Department
Police Chief 1.00 1.00 1.00 1.00 1.00 1.00
Police Lieutenant 1.00 1.00 1.00 1.00 1.00 1.00
Sergeant 3.00 3.00 3.00 3.00 3.00 3.00
Administrative Services Supervisor 2.00 - - - - -
Administrative Services Officer - 2.00 2.00 2.00 2.00 2.00
Investigator/Detective 1.00 1.00 1.00 1.00 1.00 1.00
Officer 13.00 12.00 12.00 12.00 12.00 12.00
Police Service Officer 1.00 - - - - -
Total Police Department 22.00 20.00 20.00 20.00 20.00 20.00
Public Works Department:
Administration
Director 0.40 0.40 0.40 0.40 - -
0.40 0.40 0.40 0.40 - -
Road & Bridge
Superintendent 1.00 1.00 1.00 1.00 1.00 1.00
Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 -
Town Electrician 0.50 0.50 0.50 0.50 - -
Operator I - II 6.00 6.00 5.00 6.00 5.00 6.00
8.50 8.50 7.50 8.50 7.00 7.00
Total Public Works 8.90 8.90 7.90 8.90 7.00 7.00
Personnel Schedule
Full-time Equivalent Employees
Section VII, Page 2
2010 2011 2012 2013 2013 2014
Department/Position Actual Actual Actual Original Actual Proposed
Engineering Department
Town Engineer 1.00 1.00 1.00 1.00 1.00 1.00
Project Engineer 1.00 2.00 1.00 1.00 - -
Engineer I-III 1.00 - - - 1.00 1.00
Total Engineering 3.00 3.00 2.00 2.00 2.00 2.00
Transportation
Director 0.50 0.35 0.35 0.35 - -
Transit Superintendent 1.00 1.00 1.00 1.00 1.00 1.00
Fleet Care Coordinator - - - - 1.00 1.00
Bus Driver 3.00 3.00 3.00 3.00 3.00 3.00
Total Transportation 4.50 4.35 4.35 4.35 5.00 5.00
Fleet Maintenance
Director 0.10 0.25 0.25 0.25 - -
Fleet Manager 1.00 1.00 1.00 1.00 1.00 1.00
Accounting Assistant I-II 1.00 1.00 1.00 1.00 1.00 1.00
Mechanic Helper 1.00 - - - 1.00 1.00
Lead Mechanic 1.00 - - - - -
Mechanic I-II 9.00 7.00 5.00 5.00 5.00 5.00
Total Fleet Maintenance 13.10 9.25 7.25 7.25 8.00 8.00
Parks and Recreation Department:
Recreation
Director 1.00 1.00 1.00 1.00 - 1.00
Recreation Superintendent / Interim Director 1.00 1.00 1.00 1.00 1.00 1.00
Guest Services Coordinator 1.00 - 1.00 1.00 1.00 1.00
Administrative Assistant - 1.00 1.00 1.00 - -
Recreation Program Coordinator 1.00 1.00 1.00 1.00 1.00 1.00
Special Events Supervisor 1.00 1.00 1.00 1.00 1.00 1.00
Aquatics Coordinator 1.00 1.00 1.00 1.00 1.00 1.00
Senior Lifeguard 2.00 2.00 2.00 2.00 2.00 2.00
Guest Services Attendant III - 1.00 1.00 1.00 - 1.00
8.00 9.00 10.00 10.00 7.00 9.00
Building Maintenance
Superintendent 0.25 0.25 0.25 0.25 - -
Town Electrician 0.50 0.50 0.50 0.50 1.00 1.00
Maintenance Supervisor 1.00 1.00 1.00 1.00 - -
Maintenance Tech Supervisor 1.00 - - - - -
Building Technician I - II 1.00 1.00 1.00 1.00 2.00 2.00
Building Attendant 5.00 3.00 3.00 3.00 3.00 3.00
8.75 5.75 5.75 5.75 6.00 6.00
Parks & Grounds
Superintendent 0.75 0.75 0.75 0.75 1.00 1.00
Maintenance Supervisor 2.00 2.00 2.00 2.00 2.00 2.00
Maintenance Worker I - II 5.00 5.00 5.00 5.00 6.00 6.00
7.75 7.75 7.75 7.75 9.00 9.00
Total Parks and Recreation 24.50 22.50 23.50 23.50 22.00 24.00
Total Full-time Employees 96.50 86.75 81.75 84.75 80.75 83.75
Section VII, Page 3
Department / Position Minimum Midpoint Maximum Minimum Midpoint Maximum Minimum Midpoint Maximum
Assistant Town Manager 109,571 128,718 147,865 9,131 10,727 12,322 52.68 61.88 71.09
Finance Director 99,202 116,564 133,925 8,267 9,714 11,160 47.69 56.04 64.39
Police Chief 92,719 108,790 124,861 7,727 9,066 10,405 44.58 52.30 60.03
Recreation Director 90,761 106,711 122,661 7,563 8,893 10,222 43.64 51.30 58.97
Town Engineer 87,373 102,633 117,892 7,281 8,553 9,824 42.01 49.34 56.68
Lieutenant 87,108 100,289 113,470 7,259 8,357 9,456 41.88 48.22 54.55
Transit Superintendent 82,377 96,882 111,386 6,865 8,073 9,282 39.60 46.58 53.55
Planning Manager 78,818 92,671 106,524 6,568 7,723 8,877 37.89 44.55 51.21
Finance Manager 77,992 89,820 101,647 6,499 7,485 8,471 37.50 43.18 48.87
Fleet Manager 74,731 88,047 101,362 6,228 7,337 8,447 35.93 42.33 48.73
Road & Bridge Superintendent 74,592 87,461 100,330 6,216 7,288 8,361 35.86 42.05 48.24
IT Administrator 76,280 87,751 99,222 6,357 7,313 8,269 36.67 42.19 47.70
Building Official 71,410 84,931 98,452 5,951 7,078 8,204 34.33 40.83 47.33
Senior Planner 70,434 81,095 91,755 5,870 6,758 7,646 33.86 38.99 44.11
Parks & Grounds Superintendent 70,357 80,760 91,163 5,863 6,730 7,597 33.83 38.83 43.83
Human Resources Generalist 68,044 78,086 88,127 5,670 6,507 7,344 32.71 37.54 42.37
Director of Economic Initiatives 65,000 75,000 85,000 5,417 6,250 7,083 31.25 36.06 40.87
Engineer II 58,493 67,267 76,041 4,874 5,606 6,337 28.12 32.34 36.56
Recreation Superintendent 56,016 65,813 75,610 4,668 5,484 6,301 26.93 31.64 36.35
Planner II 56,063 64,386 72,708 4,672 5,365 6,059 26.95 30.95 34.96
Special Events Supervisor 54,768 62,961 71,153 4,564 5,247 5,929 26.33 30.27 34.21
Guest Services Coordinator 45,543 52,382 59,220 3,795 4,365 4,935 21.90 25.18 28.47
Recreation Programs Coordinator 43,195 49,752 56,309 3,600 4,146 4,692 20.77 23.92 27.07
Aquatics Coordinator 41,377 47,603 53,829 3,448 3,967 4,486 19.89 22.89 25.88
Annual Monthly Hourly
2014 Exempt Pay Ranges
Section VII, Page 4
Department / Position Minimum Midpoint Maximum Minimum Midpoint Maximum Minimum Midpoint Maximum
Police Sergeant 67,111 77,723 88,334 5,593 6,477 7,361 32.26 37.37 42.47
Police Detective 58,639 67,488 76,337 4,887 5,624 6,361 28.19 32.45 36.70
Budget Analyst 57,559 66,109 74,659 4,797 5,509 6,222 27.67 31.78 35.89
Town Electrician 54,841 63,162 71,482 4,570 5,263 5,957 26.37 30.37 34.37
Police Officer 53,878 61,988 70,097 4,490 5,166 5,841 25.90 29.80 33.70
Help Desk Technician 51,741 59,498 67,255 4,312 4,958 5,605 24.88 28.60 32.33
Municipal Court Clerk 49,218 56,585 63,952 4,102 4,715 5,329 23.66 27.20 30.75
Administrative Services Officer - Police 49,078 56,341 63,603 4,090 4,695 5,300 23.60 27.09 30.58
Building Technician II 48,324 55,589 62,854 4,027 4,632 5,238 23.23 26.73 30.22
Mechanic II 48,324 55,589 62,854 4,027 4,632 5,238 23.23 26.73 30.22
Payroll Specialist 47,844 54,904 61,964 3,987 4,575 5,164 23.00 26.40 29.79
Parks and Grounds Supervisor 47,541 54,753 61,964 3,962 4,563 5,164 22.86 26.32 29.79
Road and Bridge Operator II 43,156 49,642 56,128 3,596 4,137 4,677 20.75 23.87 26.98
Fleet Care Coordinator 43,156 49,642 56,128 3,596 4,137 4,677 20.75 23.87 26.98
Human Resources Assistant 42,902 49,261 55,620 3,575 4,105 4,635 20.63 23.68 26.74
Building Technician I 42,792 49,217 55,641 3,566 4,101 4,637 20.57 23.66 26.75
Mechanic I 41,073 47,234 53,395 3,423 3,936 4,450 19.75 22.71 25.67
Police Officer Recruit 40,302 46,372 52,441 3,359 3,864 4,370 19.38 22.29 25.21
Accounting Assistant II 39,953 45,925 51,897 3,329 3,827 4,325 19.21 22.08 24.95
Maintenance Worker II 39,692 45,676 51,659 3,308 3,806 4,305 19.08 21.96 24.84
Road and Bridge Operator I 39,476 45,396 51,315 3,290 3,783 4,276 18.98 21.82 24.67
Mechanic's Helper 39,075 44,976 50,877 3,256 3,748 4,240 18.79 21.62 24.46
Bus Driver 38,413 44,248 50,082 3,201 3,687 4,174 18.47 21.27 24.08
Building Attendant 36,584 42,154 47,723 3,049 3,513 3,977 17.59 20.27 22.94
Maintenance Worker I 33,800 38,858 43,915 2,817 3,238 3,660 16.25 18.68 21.11
Lifeguard 29,859 34,341 38,822 2,488 2,862 3,235 14.36 16.51 18.66
Guest Services Attendant III 28,966 33,319 37,671 2,414 2,777 3,139 13.93 16.02 18.11
2014 Non-Exempt Pay Ranges
Annual Monthly Hourly
Section VII, Page 5
Administrative Assistant $15.00 to $19.00 Aquatics
Lifeguard I $11.50 to $14.00
Community Relations Officer $30.00 to $38.00 Lifeguard II $17.00 to $20.50
Swim Coach $13.00 to $16.00
Master Swim Coach $17.00 to $21.00
Fitness
Aerobics Instructor $23.50
Extra Duty Police Officer $57.00
High Visibility Grant Guest Services
Leaf Grant (Cabin, Childcare, Front Desk)
CDOT Grant Guest Services Attendant I $11.50 to $14.00
Guest Services Attendant II $17.00 to $20.50
Click-It or Ticket
Eagle River Youth Coalition Parks & Grounds
Maintenance Worker I $10.00 to $14.00
Field Training Officer Maintenance Worker II $16.00 to $19.50
Special Events Worker $16.00 to $19.50
Transit
Recreation Programs
Bus Driver **$17.00 (Aquatics, Adult, Youth, Day Camp, After School, Sports)
Program Instructor I $13.00 to $15.50
Bus Driver **$18.00 Program Instructor II $17.00 to $20.50
Sports Program Referee $17.00 to $21.00
Bus Driver **$19.00
Lead Driver $20.00 Other
Overnight Trip Counselor (24 hours)
Maintenance Worker - Bus Washer $16.00 to $19.50 Boot Camp Instructor
Dance Instructor
Martial Arts Instructor
Men's Fitness
Personal Trainer
Program Instructor
Seminar Instructor
Swim Coach
Tennis Instructor
Pay Range
$109.00 / 24-hour shift
75% of Registration
Fees
Administrative
Pay Range
Pay Range
$2.00 additional/hr
$50.00
2014 Part-Time Pay Ranges
Parks & Recreation
Pay Range
Police
$55.00
Section VII, Page 6
TOWN OF AVON
RESOLUTION NO. 13-34
SERIES OF 2013
A RESOLUTION TO ADOPT THE 2014 TOWN OF AVON BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR
EACH FUND AND ADOPTING A BUDGET FOR THE TOWN OF AVON, COLORADO,
FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2014
AND ENDING ON THE LAST DAY OF DECEMBER, 2014
WHEREAS, the Town Council of the Town of Avon has appointed the Town Manager
to prepare and submit a proposed budget to said governing body for its consideration; and
WHEREAS, upon due and proper notice, published and posted in accordance with the
law, said proposed budget was open for inspection by the public at a designated place. A public
hearing was held on November 26, 2013, and interested taxpayers were given the opportunity to
file or register any comment to said proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like increases
were added to the revenues so that the budget remains in balance, as required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That estimated revenues and expenditures for each fund are as follows for
2014:
2014
Proposed
Budget
General Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 4,146,139
12,642,863
12,636,429
Ending Fund Balance
$ 4,152,573
Town Center West Maintenance Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 59,938
245,000
245,089
Ending Fund Balance
$ 59,849
Section VII, Page 7
2014
Proposed
Budget
Community Enhancement Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 533,330
75,000
275,000
Ending Fund Balance
$ 333,330
Water Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 774,870
165,000
193,797
Ending Fund Balance
$ 746,073
Affordable Housing Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 709,854
3,740
50,000
Ending Fund Balance
$ 663,594
Facilities Reserve Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 413,251
0
413,251
Ending Fund Balance
$ 0
Debt Service Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 518,787
1,264,352
1,264,352
Ending Fund Balance
$ 518,787
Transit Enterprise Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 536,063
1,634,883
1,697,892
Ending Fund Balance
$ 473,054
Section VII, Page 8
Section VII, Page 9
TOWN OF AVON
RESOLUTION NO. 13-35
SERIES OF 2013
A RESOLUTION TO ACCEPT THE PROPOSED TOWN OF AVON LONG
RANGE CAPITAL PROGRAM AND SIMULTANEOUSLY ADOPT THE YEAR 2014
CAPITAL PROJECTS FUND BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE
CAPITAL PROJECTS FUND AND ADOPTING A BUDGET FOR THE CALENDAR
YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2014 AND ENDING ON THE
LAST DAY OF DECEMBER, 2014
WHEREAS, the Town Council of the Town of Avon has appointed the Town Manager
to prepare and submit a long-range capital program to said governing body for its consideration;
and
WHEREAS, the Town Council of the Town of Avon has also appointed the Town
Manager to prepare and submit a proposed Capital Projects Fund budget to said governing body
for its consideration; and
WHEREAS, upon due and proper notice, published and posted in accordance with the
law, said proposed budget was open for inspection by the public at a designated place. A public
hearing was held on November 26, 2013, and interested taxpayers were given the opportunity to
file or register any comment to said proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like increases
were added to the revenues so that the Capital Projects Fund budget remains in balance, as
required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That the long-range capital program as submitted to the Town Council is
hereby accepted as an official Town document and planning tool, and that the information
contained therein may be revised or extended each year with regard to capital improvements.
Section 2. That estimated revenues and expenditures for the Capital Projects Fund are as
follows for 2014:
Section VII, Page 10
Section VII, Page 11
AVON URBAN RENEWAL AUTHORITY
TOWN OF AVON, COLORADO
RESOLUTION NO. 13-05
SERIES OF 2013
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES AND
ADOPTING A BUDGET FOR THE AVON URBAN RENEWAL AUTHORITY FOR
THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2014, AND
ENDING ON THE LAST DAY OF DECEMBER, 2014.
WHEREAS, the Board of Commissioners of the Avon Urban Renewal Authority has
directed the Authority’s Executive Director/Secretary to prepare and submit a proposed budget
for its consideration;
WHEREAS, Virginia Egger, Town Manager, has submitted a proposed budget to said
governing body on October 8, 2013;
WHEREAS, upon due and proper notice, published or posted in accordance with the law,
said proposed budget was open for inspection by the public at a designated place, a public
hearing was held on November 26, 2013 and interested taxpayers were given the opportunity to
file or register any objections to said proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like increases
were added to the revenues so that the budget remains in balance, as required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS
OF THE AVON URBAN RENEWAL AUTHORITY:
Section 1. That estimated revenues and expenditures for the Avon Urban Renewal Authority
are as follows for 2014:
2014
Proposed
Budget
Avon Urban Renewal Authority
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 1,360,825
739,648
1,468,669
Ending Fund Balance
$ 631,804
Section VII, Page 12
Section VII, Page 13
TOWN OF AVON
RESOLUTION NO. 13-36
SERIES OF 2013
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR
2013, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF
AVON, COLORADO, FOR THE 2014 BUDGET YEAR
WHEREAS, the Town Council of the Town of Avon has adopted the annual budget in
accordance with the Local Government Budget Law and Town Charter on November 26, 2013;
and
WHEREAS, the amount of money necessary to balance the budget for general operating
purposes from property tax revenue is $1,493,277; and
WHEREAS, the amount of money to balance the budget for bonds and interest is
$550,558; and
WHEREAS, the 2013 net total assessed valuation for the Town of Avon, as certified by
the County Assessor is $166,734,780.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That for the purpose of meeting all general operating expenses of the Town of
Avon during the 2014 budget year there is levied a tax of 8.956 mills upon each dollar of the net
total assessed valuation of all taxable property within the Town of Avon for the year 2014.
Section 2. That for the purpose of meeting all bonds and interest of the Town of Avon
during the 2014 budget year there is levied a tax of 3.302 mills upon each dollar of the net total
assessed valuation of all taxable property within the Town of Avon for the year 2014.
Section 3. That the Mayor is hereby authorized and directed to certify to the County
Commissioners of Eagle County, Colorado, the mill levies for the Town of Avon as hereinabove
determined and set.
ADOPTED this 10th day of December, 2013.
Section VII, Page 14
Section VII, Page 15
Section VII, Page 16
TOWN OF AVON
RESOLUTION NO. 13-37
SERIES OF 2013
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
TOWN OF AVON GENERAL IMPROVEMENT DISTRICT NO. 1 FOR THE
YEAR 2013, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
TOWN OF AVON, COLORADO, FOR THE 2014 BUDGET YEAR
WHEREAS, on August 28, 2007, the Town Council of the Town of Avon passed
on second reading Ordinance No. 07-07 declaring the Town of Avon General
Improvement District No. 1 (District) organized and submitted to the electors of the
District the question of imposing an ad valorem tax to pay the annual expenses of the
District; and
WHEREAS, on November 6, 2007, an election was held under the requirements
and procedures of the Uniform Election Code, the Mail Ballot Election Act, and TABOR,
and a majority of the votes cast on the question were in favor of incurring such levy as
provided in such question; and
WHEREAS, the Town Council is authorized to act as the ex-officio Board of
Directors of the District and is authorized to proceed with the necessary action to levy the
ad valorem taxes so authorized; and
WHEREAS, the authority to levy ad valorem taxes as conferred by the results of
the election, is deemed and considered a continuing authority to levy the ad valorem taxes
so authorized; and
WHEREAS, the Town Council of the Town of Avon has adopted the annual
budget in accordance with the Local Government Budget Law and Town Charter on
November 26, 2013; and
WHEREAS, the estimated cost of providing transportation and recreation
services to and within the District is $40,000; and
WHEREAS, the 2013 net total assessed valuation for the property included in the
District as certified by the County Assessor is $2,278,310.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF AVON, COLORADO:
Section VII, Page 17
Section VII, Page 18