TC Packet 05-12-2020_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS.
1
AVON TOWN COUNCIL MEETING AGENDA
TUESDAY, MAY 12, 2020
MEETING BEGINS AT 5:15 PM (ALL START TIMES LISTED IN RED ARE APPROXIMATE)
!! SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE
THIS COUNCIL PACKET CONTAINS BOOKMARK LINKS WHICH ALLOWS YOU TO NAVIGATE TO SPECIFIC POINTS OF
INTEREST / AGENDA ITEMS VERY EASILY, BY CLICKING ON THE BOOKMARK LINKS . EACH AGENDA ITEM HAS ITS
OWN BOOKMARK LINK WHICH YOU CAN A CCESS IN THE MENU BAR ON THE LEFT-HAND SIDE OF THIS PDF. AS AN
EXAMPLE, IF YOU CLICK ON THE BOOKMARK FOR AGENDA ITEM 5.1, IT WILL TAKE YOU ST RAIGHT TO PAGE 3.
AVON TOWN COUNCIL E XECUTIVE SESSION BEGINS AT 5 :00 PM
AVON TOWN COUNCIL P UBLIC MEETING B EGINS AT 5:15 PM
EXECUTIVE S ESSION PURSUANT TO C.R.S. §24-6-402(4)(B) FOR THE PURPOSE OF S EEKING LEGAL ADVICE
FROM THE T OWN ATTORNEY RELATED TO APPOINTMENTS TO C OMMITTEES AND COMMISSIONS. 5:00
RECESS UNTIL REGULAR COUNCIL MEETING 5:15
1. CALL TO ORDER AND ROLL CALL 5:15
2. APPROVAL OF AGENDA
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
[AN INITIAL THREE (3) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK. SPEAKER MAY REQUEST
MORE TIME AT THE END OF THE THREE (3) MINUTES, WHICH MAY BE APPROVED BY A MAJORITY OF THE COUNCIL.]
5. BUSINESS ITEMS
5.1. WILDRIDGE SUBDIVISION WILDLAND FIRE MITIGATION AND EMERGENCY PREPAREDNESS WORK SESSION
(ERFPD CHIEF KARL BAUER) (30 MINUTES) 5:25
5.2. PLANNING AND ZONING COMMISSION APPOINTMENTS (PLANNING DIRECTOR MATT PIELSTICKER) (10
MINUTES) 5:55
5.3. RESOLUTION 20-13 APPROVING ADDITIONAL COMMUNITY GRANT FUNDS (COMMUNICATIONS MANAGER
ELIZABETH WOOD) (10 MINUTES) 6:05
5.4. INTERVIEWS OF CULTURAL, ARTS, AND SPECIAL EVENTS COMMITTEE CANDIDATES AND APPOINTMENT OF
3 MEMBERS (CASE MANAGER DANITA DEMPSEY) (20 MINUTES) 6:15
5.5. PUBLIC HEARING: SECOND READING OF ORDINANCE 20-05, APPROVING CODE TEXT AMENDMENTS
FOR ELECTRIC VEHICLE CHARGING, BOILER EFFICIENCY AND SOLAR-READY REQUIREMENTS (TOWN
PLANNER DAVID MCWILLIAMS) (20 MINUTES) 6:35
5.6. WORK SESSION: COVID-19 PROTOCOLS FOR RE-OPENING AVON RECREATION CENTER (RECREATION
DIRECTOR JOHN CURUTCHET) (30 MINUTES) 6:55
_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AVON ELEMENTARY AND AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
CALL TOWN CLERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS.
2
5.7. WORK SESSION: WEST NOTTINGHAM PARK LANDSCAPE UPGRADES (PLANNING DIRECTOR MATT
PIELSTICKER AND PEDRO CAMPOS) (30 MINUTES) 7:25
5.8. WORK SESSION: DEED RESTRICTED HOUSING PROGRAM (TOWN MANAGER ERIC HEIL AND TOWN
ATTORNEY PAUL WISOR) (30 MINUTES) 7:55
5.9. WORK SESSION: ICE RINK PRESENTATION: ICE SKATING ON NOTTINGHAM LAKE (GARY PADILLA &
LANCE RICHARDS) (30 MINUTES) 8:25
5.10. APPROVAL OF MINUTES FROM APRIL 28, 2020 REGULAR COUNCIL MEETING (TOWN CLERK BRENDA
TORRES) (5 MINUTES) 8:55
6. WRITTEN REPORTS
6.1. UPPER EAGLE REGIONAL WATER AUTHORITY APRIL 23, 2020 MEETING SUMMARY (MAYOR SMITH
HYMES)
6.2. TOWN MANAGER REPORT (TOWN MANAGER ERIC HEIL)
6.3. AVON POLICE DEPARTMENT ANNUAL REPORT AND SIX MONTH UPDATE (POLICE CHIEF GREG DALY)
6.4. HWY 6 PEDESTRIAN CROSSING (MOBILITY DIRECTOR EVA WILSON)
6.5. NOXIOUS WEED EDUCATION CAMPAIGN (INTERN CHARISE BISHOP)
6.6. PICKLE BALL COURT ANALYSIS (RECREATION DIRECTOR JOHN CURUTCHET)
6.7. MAY 5TH PLANNING AND ZONING COMMISSION MEETING ABSTRACT (PLANNING DIRECTOR MATT
PIELSTICKER)
7. MAYOR & COUNCIL COMMENTS & MEETING UPDATES (10 MINUTES) 9:00
8. ADJOURN 9:10
___________________________________________________________________________________________________________________________________________________________________________________________
*Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings. Members of
the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the agenda and to provide
written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall permit public comments for any
action item or work session item and may permit public comment for any other agenda item, and may limit such public comment to three minutes per
individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council
Simplified Rules of Order, Adopted by Resolution No. 17-05.
FUTURE COUNCIL MEETINGS
TUESDAY, MAY 26
- BUDGET AMENDMENT EQUIPMENT RESERVE AND GENERAL FUND
- WORK SESSION: MEDIAN FOR RIVERFRONT LANE/HURD LANE
- AVON PD SWEARING IN AND BADGE PINNING OF OFFICER ANDRES “ANDY” SANDOVAL
- AVON PD ANNUAL PRESENTATION
- AVON PD AWARDS PRESENTATION
- AVON PD FLEET REPORT FOR DISCUSSION
970 748 4049 gdaly@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: Greg Daly, Chief of Police
RE: Wildridge Subdivision Wildland Fire Mitigation and
Emergency Preparedness Work Session
DATE: May 12, 2020
OVERVIEW: During Tuesday’s work session, the following individuals will be present:
• Chief Karl Bauer, Eagle River Fire Protection District
• Community Risk/PIO Traci LeClair, Eagle River Fire Protection District
• Wildfire Mitigation Specialist Jeff Zechman, Eagle River Fire Protection District
• Emergency Manager Birch Barron, Eagle County
• Public Works Superintendent Drew Isaacson
• Police Chief Greg Daly
• Deputy Police Chief Coby Cosper
The following items will be covered during the course of the work session:
• Current threat assessment for wildfire in the Wildridge Subdivision, wildland fire mitigation
assessment and upcoming mitigation plans
• Media/ PIO processes/procedures for evacuation
• Declaration processes and procedures
• Evacuation procedures for the Wildridge subdivision – Please note that an evacuation exercise is
tentatively planned for May 26 to exercise the June Creek Point to Berry Creek Access/ Singletree
U.S. Forest Services evacuation routes
BACKGROUND: Wildland fire incidents are serious in nature and can occur rapidly. There are
geographical location and single access road limitations in the Wildridge subdivision and there always
potential for primary evacuation routes being obstructed by either fire or traffic volume. The Avon Police
Department refers to two primary documents for operational direction during a wildland fire; the Eagle
County Emergency Operations Plan and the Avon Police Department internal policy (Attachments 1,4,5 &
6) The Avon Police Department along with other partner public safety agencies continually develop and
evolve specific plans and actions for responding to these situations. It is the philosophy of th e Avon Police
Department to first protect the lives of those affected by wildland fires, effect the safe and orderly
evacuation of said residents and also protect property. As such, Avon will again conduct an evacuation
exercise of the Wildridge subdivision on May 26 of this year.
During the first phase of the exercise we will test various notification resources. This will include the
following:
• EC Alert
• Reverse 911
Page 2 of 3
• Social Media (Town and Department Facebook, Town website)
• PA system on emergency vehicles
• Variable Message Signage (CDOT for I-70 VMS boards and Public Works/PIO for town VMS
boards)
• Local access television stations (channels 5, 13, 18, and 21 via dispatch)
The next phase will exercise our ability to conduct evacuations. We will practice going door to door and
knocking while marking residences with contractor's tape or spray chalk to identify whether residence is
occupied, no contact, evacuated or animal on site. In addition, we will exercise our ability to move
residents along alternate routes of evacuation if both Metcalf Road and Wildwood/Buck Creek Roads are
obstructed or deemed unsafe for use. Town vehicles will be utilized to practice moving those res idents
needing evacuation along alternate forest service roads west of Wildridge to evacuation points in the
Singletree subdivision and/or through the Berry Creek Access exiting on Beard Creek by the Vail Health/
Edwards surgical center in Edwards, Colorado. Town of Avon busses will practice moving evacuees
initially to the evacuation shelter located at the Avon Transit Center where there will be a mobile canteen
and a shelter established.
During the final phase we will practice drafting, approving, and issuing an emergency declaration to Eagle
County to assist in resource procurement and funding assistance for the Town’s response to this type of
natural disaster.
After the evacuation exercise there will be a debrief for creation of an after-action report for tactics,
techniques, procedures and policy revision.
FINANCIAL IMPLICATIONS: The evacuation exercise will be funded through the Town’s approved 2020
operational budgets. The Town’s approved 2020 CIP Budget contains $40,000 for wildland fire mitigation
efforts. Town of Avon A Public Works started the mitigation work on May 4.
Thank you, Chief Greg Daly.
ATTACHMENTS:
Attachment 1 – Avon PD Policy for Wildland Fire Evacuation to include:
• Maps
• Declaration of Disaster / Emergency
• Local Disaster Declaration Process
• Continuation Resolution
• Recovery
Page 3 of 3
• Evacuation check-in sheet
Attachment 2 - ERFPD Community Wildfire Assessment- Wildridge
Attachment 3 - ERFPD May 12 Wildland Fire Presentation
Attachment 4 - Eagle County Emergency Operations Plan
https://www.eaglecounty.us/Emergency/Emergency_Operations_Plan/
Attachment 5 - Eagle County Emergency Operations Plan Appendix D-2018 Eagle County Wildfire Annual
Operating Plan Public
Attachment 6 - Appendix G- Evacuation Plan Final
###
ATTACHMENT 1
EOM 2170
Avon Police
Emergency Operations
Manual
Approved:
Chief Greg N. Daly
Subject :
Wildridge Evacuation Plan
Effective: 12/01/17 Revised: Chapter: Critical Incidents, Special Operations and
Homeland Security
Page: 1
Background
Situations involving wildland fires are serious in nature
and can occur rapidly. Because of the geographical
location and access road limitations to the Wildridge
suburb of Avon the potential for primary evacuation
routes being obstructed by either fire or traffic volume
exist.
The Avon Police Department along with other partner
public safety agencies and response resources
continually develop specific plans and actions for
responding to these situations.
Training is provided and will be incorporated into the
annual All Hazards Training plan.
Policy
It is the policy of the Avon Police Department to protect
the lives of those affected by wildland fires and affect
the safe and orderly evacuation of said residents.
Definition
Urban-Interface Wildland Fire:
A wildland–urban interface (or WUI) refers to the zone
of transition between unoccupied land and human
development. Communities that are within 0.5 miles
(0.80 km) of the zone may also be included. These lands
and communities adjacent to and surrounded by
wildlands are at risk of wildfires.
A wildfire or wildland fire is a fire in an area of
combustible vegetation that occurs in the countryside or
rural area. Depending on the type of vegetation where it
occurs, a wildfire can also be classified more
specifically as a brush fire, bush fire, desert fire, forest
fire, grass fire, hill fire, peat fire, vegetation fire, or veld
fire.
ATTACHMENT 1
Inhalation of smoke from a wildfire can be a health
hazard. Wildfire smoke is composed of carbon dioxide,
water vapor, particulate matter, organic chemicals,
nitrogen oxides and other compounds. The principal
health concern is the inhalation of particulate matter and
carbon monoxide.
Objectives 1. Provide for the public's safety, health,
welfare, and security by treating the sick and
injured, managing fatalities, and providing
for the orderly evacuation and care of the
displaced and their animals.
2. Provide for responders' safety, health, welfare,
and security.
3. Maintain civil order and provide for security and
investigation.
4. Provide for search and rescue of the trapped and
missing.
Initial responders:
1. Notify dispatch of incident and establish incident
command.
2. Designate a perimeter and secure the scene
3. Clear the channel for evacuation operations
4. Request dispatch notify all Avon Law and Public
Works supervisors of the incident.
5. Request dispatch recall all Avon police officers
and public works staff.
6. Request additional Rescue/EMS/Fire/Law units
and direct them to staging area at the Avon Town
Shops.
First – line Supervisor
46.1.10 d
• Respond to scene.
• Evaluate scene.
• Assume command if necessary.
• Ensure that perimeter is set.
• Notify the Chief of Police and additional public
safety departments and other resources as needed.
• Make decisions regarding public sheltering and
containment of the incident.
ATTACHMENT 1
Deputy Chief of Police/
Chief of Police • Respond to scene and assume command if
necessary.
• Notify communications
Command and Control Except in an exceptional instance the Chief of Police,
Deputy Chief or incident commander shall be in
command of the incident or the law unified command
representative.
Evacuation Location
Determination:
Determine if evacuation is necessary and what portions
or combinations of the 4 areas in Wildridge that need to
be evacuated (see attached diagrams) and begin
evacuations. Direct other area residents to remain
indoors with doors, windows and ventilation closed.
If multiple areas are evacuated, consider staged
evacuations (evacuating the most affected areas first) to
limit crowding on roadways!
Evacuation Notifications: Initiate evacuation notifications, and the locations of the
evacuation center/shelter. Consider issuing no drone
usage notices so as not to delay the use of air resources
if needed. Utilize the following resources, in
conjunction with dispatch, for notifications:
1. EC Alert
2. Reverse 911
3. Social Media (Town and Department Facebook,
town website via PIO Preston Neil 970-390-
7848)
4. PA system on patrol vehicles
5. Emergency Alert System through local
radio/weather channel (through dispatch)
6. Variable Message Signage (CDOT for I-70 and
Public Works for town)
7. Low power highway radio system (CDOT via
Dispatch)
8. Local access television stations (channels 5, 13,
18, and 21)
Traffic Control and
Security:
Assign units to establish a perimeter on Metcalf Rd and
Wildwood road to re-route traffic and provide security
for evacuation areas, control crowds and prevent
potential looters.
ATTACHMENT 1
If Metcalf Road is OPEN
AND SAFE as an
Evacuation Route:
1. Direct evacuation traffic down Wildridge Rd,
Metcalf Rd, and Nottingham Rd. (if Metcalf road
is open). Consider traffic control at the
following locations:
1. Wildridge and Old Trail Roads
2. Metcalf and Nottingham Roads
3. Avon Road Roundabout 1
2. It is essential to keep the following routes open
for first responder traffic:
1. westbound Nottingham Rd
2. northbound Buck Creek Rd
3. westbound Wildwood Rd
4. northbound Metcalf Rd
5. northbound Wildridge Rd
3. Direct dispatch to call EOC manager and
establish an evacuation center at Avon
Elementary School with the following:
1. Red Cross/Salvation Army Mobile
Canteen
2. Evacuation center manager from Eagle
County Victims’ Advocates staff
3. Law unit for security of evacuation center
4. Have dispatch contact the Avon Mobility
Director to have busses making stops in
evacuation area to assist in evacuation of
residents to evacuation center (if safe for busses
to do so)
If Metcalf Road is
CLOSED OR AT RISK
OF CLOSURE as an
Evacuation Route:
1. Direct Law units and Public Works units with
four-wheel drive trucks / vehicles capable of
carrying multiple passengers for resident
evacuation shuttles to report to June Creek
Point/Trailhead to act as revolving shuttles. The
units will arrive by the following route:
1. I-70 to 163 exit
2. Westbound Beard Creek Rd to Shaw
Medical Center
3. Right turn onto Berry Creek Rd #774
4. Continue onto Edmunds Powerline Rd
#7171A and KEEP RIGHT
5. Right turn onto June Creek Trail #7171B
2. Upon arrival establish evacuation point security
3. Direct units at June Creek Point/Trailhead to
allow only high clearance four-wheel drive
traffic from evacuated areas only to evacuate
west via same route as responders to Beard
Creek Rd in Edwards.
ATTACHMENT 1
4. Vehicles that are not four-wheel drive and high
clearance will be parked and occupants will be
evacuated via Law or Public Works vehicles to
Bus Stop at Edwards Field House Parking lot.
Notify the Avon Mobility Department to provide
bus transportation to Avon Elementary School
from Edwards Field House.
5. Direct units at June Creek Trailhead to stop all
other traffic if not from specific evacuation areas
until all residents in those areas are evacuated
first.
Alternative to Evacuation
as Last Resort:
If there is not a safe or viable route present for the
evacuation of residents in the Wildridge area or
conditions change during evacuation operations that
create an unsafe environment for evacuation,
consider the possibility of utilizing an open area
along with fire resources to create a defensible space
(i.e. O’Neil park/dog park) until the danger passes.
Evacuation Center &
Shelter Considerations
1. Direct dispatch to notify EOC manager to
establish an evacuation SHELTER at Avon
Elementary School with the following:
• Red Cross/Salvation Army
Mobile Canteen
• Evacuation shelter manager
and staff from Eagle County
Victims’ Advocates office
(Use Appendix E attached)
• Contact APD Chaplain for
additional councilors and staff
to assist as needed at shelter
• Law unit for security of
evacuation shelter
2. Contact Deputy Town Manager to establish an
evacuation CENTER at the municipal building
(along with a contact phone number to be shared
with the public) to be staffed and receive
information on those evacuating the affected area
but not needing shelter (Use Appendix E
attached).
Re-entry Considerations 3. The following points are essential for SAFETY
during re-entry:
• The provision of minimum access on
primary roads
ATTACHMENT 1
• Reestablishment of emergency services
(police, fire, EMS and medical facilities)
• Removing of utility hazards
2. Considerations for Initial Re-entry:
• That a situation has affected all or
portions of the town that prompted an
evacuation
• That damage is such that food, water,
and/or shelter may not be immediately
available
• That damage is such that debris may
restrict movement along primary road
systems
• That damage is such that electrical
power, gas and/or water may not be
available
• That damage is such that local emergency
and public communications may not be
available or significantly reduced
• That damage is such that health services,
medical facilities, and medical transport
may not be available
• That law enforcement, fire and EMS
services may be hampered
After Action Review and
Annual Review of Policy
and Training Needs
46.1.10 e
The Incident Commander, or designee, will be
responsible for conducting a debriefing of the event
and providing an after-action report (if required) or
contribute to an event after action report. The
report may be a constructive critique/ self-reflection
of the Department's role in the event, and may
include recommendations, if any, to be used in
planning and training for future events.
ATTACHMENT 1
Appendix A: Maps
ATTACHMENT 1
Evacuation Area 1
ATTACHMENT 1
Evacuation Area 2
5768
E Wildridge
3121
Wildridge Rd
5040
E Wildridge
Rd
2680
Bear Trap Rd
1
ATTACHMENT 1
5070 E Wildridge
Rd
5767 E Wildridge
Rd
2
ATTACHMENT 1
Evacuation Area 3
3083 Wildridge
Rd
3
2575 Old Trail Rd
ATTACHMENT 1
Evacuation Area 4
4
2661
Bear Trap Rd
2511 Old Trail
Rd
Alternate Evacuation
Route through Berry
Creek Rd
ATTACHMENT 1
Appendix B: Declaration of Disaster / Emergency
Disaster / Emergency Declaration
WHEREAS, the Town of Avon has suffered serious damage to roads, bridges, homes,
businesses, and other public and private facilities caused by _________________, which occurred on
_______________; and [Include sufficient detail concerning the nature of the disaster or emergency and
the area threatened]
WHEREAS, the cost and magnitude of responding to and recovering from the impact of the
ensuing event is far in excess of the town’s available resources;
and [Include as much detail as is available concerning the conditions, magnitude of damage and the like]
WHEREAS, pursuant to C.R.S. 24-33.5-709(1) “A local disaster may be
declared only by the principal executive officer of a political subdivision. It shall not be continued or
renewed in excess of seven days except by or with the consent of the governing board of the political
subdivision”; and
WHEREAS, the “effect of a declaration of local disaster emergency is to
activate the response and recovery aspects of any and all applicable local and
interjurisdictional disaster and emergency plans and to authorize the furnishing of aid and assistance
under such plans.” C.R.S. 24-33.5-709(2).
NOW, THEREFORE, BE IT DECLARED by the Mayor of Avon, Colorado:
THAT, it is hereby determined and declared that [this to be an
emergency/disaster area etc…].
THAT, this Declaration shall be promptly filed with the Town of Avon Clerk, Eagle County
Clerk and Recorder and with the Office of Emergency Management.
THAT, this Declaration is necessary for the public health, safety and welfare of the citizens of
Avon, State of Colorado.
DECLARED this ____ day of _______________, 20__.
________________________________
(Mayor or Designee)_
________________________________
(Signature)
NOTE:
ATTACHMENT 1
Email a copy of the declaration to the Eagle County Emergency Manager at
emergency@eaglecounty.us and another copy to the County Manager/Board of County
Commissioners at dept-adm-all@eaglecounty.us
File with the Clerk and Disseminate to the Public
Why declare an emergency?
• To authorize emergency spending measures
• To gain access to TABOR emergency reserves
• To qualify for certain types of federal and state disaster assistance
• To activate local and inter-jurisdictional emergency plans and mutual assistance agreements
• To support the enactment of temporary emergency restrictions or controls (e.g. curfews, price
controls, alcohol/gun sales)
• The state responds with state resources as requested needed by the local government
Local Disaster Declaration Process
Who Can Declare a Disaster?
A local disaster may be declared only by the principal executive officer of a political subdivision and
shall expire within seven (7) days except by consent of the governing board of the political subdivision.
When to Declare a Disaster:
When the resources needed for an emergency are at or beyond the capability of the local government
agency.
Local Government Responsibilities:
Once a declaration has been issued the following requirements must be met when requesting assistance
from the State:
• Conduct a preliminary damage assessment to be provided to CDHSEM
• Keep track of disaster related expenditures to include:
o Contracts for emergency repairs
o Purchase orders
o Records of employee overtime compensation
o Receipts for rented or leased equipment
These records will be required in the event of any disaster financial assistance is provided. Additionally,
evidence is needed that local resources were exhausted (to include mutual aid and TABOR).
ATTACHMENT 1
APPENDIX C: CONTINUATION RESOLUTION
Councilor ___________moved adoption
of the following Resolution:
TOWN COUNCIL OF AVON, STATE OF COLORADO
RESOLUTION NO. 20__-____
RESOLUTION DECLARING A CONTINUATION OF DISASTER OR
EMERGENCY DECLARATION
WHEREAS, the Town of Avon suffered serious damage to roads, bridges, homes, businesses,
and other public and private facilities caused by _________________, which occurred on
_______________; and [Include sufficient detail concerning the nature of the disaster or emergency and
the area threatened] [Identify if this is a ratification of and continuation of prior County Manager
declaration pursuant to C.R.S. 24-33.50709]
WHEREAS, the cost and magnitude of responding to and recovering from the impact of the
ensuing event is far in excess of the county’s available resources; [Include as much detail as is available
concerning the conditions, magnitude of damage and the like]
WHEREAS, pursuant to C.R.S. 24-33.5-709(1) “A local disaster may be
declared only by the principal executive officer of a political subdivision. It shall not be continued or
renewed in excess seven days except by or with the consent of the governing board of the political
subdivision”; and
WHEREAS, the “effect of a declaration of local disaster emergency is to
activate the response and recovery aspects of any and all applicable local and
interjurisdictional disaster and emergency plans and to authorize the furnishing of aid and assistance
under such plans.” C.R.S. 24-33.5-709(2).
NOW, THEREFORE, BE IT RESOLVED by the Town Council of
Avon, Colorado:
THAT, the Town Council of Avon determines and declares [an emergency, or continuing
emergency/disaster this to be a disaster area
etc…]
THAT, this Resolution and Declaration shall be promptly filed with the Avon Town Clerk and
with the Office of Emergency Management.
THAT, this Resolution and Declaration is necessary for the public health, safety and welfare of
the citizens of the Town of Avon, State of Colorado.
MOVED, READ AND ADOPTED by the Town Council of
the Town of Avon, State of Colorado, this ____ day of _______________, 20__.
ATTACHMENT 1
COLORADO, By and Through Its
TOWN COUNCIL
ATTEST:
______________________ By: ______________________________
Clerk to the Town Council Sarah Smith Hymes
Mayor
______________________________
Amy Phillips
Mayor Pro Tem
____________________________
Jennie Fancher
Councilor
______________________________
Chico Thuon
Councilor
____________________________
Jake Wolf
Councilor
______________________________
Scott Prince
Councilor
____________________________
Tamra Underwood
Councilor
Councilor ____________________ seconded adoption of the foregoing resolution. The roll having been
called, the vote was as follows:
Councilor Smith-Hymes ______________
Councilor Phillips ______________
Councilor Fancher ______________
Councilor Thuon ______________
Councilor Wolf ______________
Councilor Prince ______________
Councilor Underwood ______________
This resolution passed by __________________ vote of the Town Council of the Town of Avon, State of
Colorado.
NOTE:
ATTACHMENT 1
Email a copy of the resolution to the Eagle County Emergency Manager at
emergency@eaglecounty.us and another copy to the County Manager/Board of County
Commissioners at dept-adm-all@eaglecounty.us
File with the Clerk and Disseminate to the Public
Appendix D: Recovery
Community Recovery Checklist
The Community Recovery Checklist is an outline of some of the key items that the emergency
manager will have to deal with during the recovery stage. These areas should be considered
when developing a recovery plan, as well as any post-disaster mitigation plans.
Post Event:
Establish a Disaster Recovery Center (DRC)
✓ “One Stop” for disaster assistance programs and assistance information.
✓ DOLA can provide technical assistance when a local jurisdiction is considering
setting up a DRC.
✓ Expectation management is a critical component of disaster assistance.
✓ Develop an Unmet Needs Committee.
Appoint Recovery Manager
✓ Provide central coordination point for all recovery support functions.
✓ Facilitate community and neighborhood meetings.
✓ Seek support from philanthropic community.
✓ Provide liaison with State and federal agencies and coordinate administration of
Stafford Act (when available) and other assistance programs.
Public Messaging
✓ Establish a coordinated public information process, as soon as possible ,
representative of the various impacted jurisdictions and agencies. Multiple
partners and organizations will be coming to assist so a coordinated effort to
streamline public messages is crucial.
Establish a Recovery Task Force
✓ Make it a collaborative/consensus-based group of elected/appointed officials and
community, business, and non-profit leaders who can provide resources and
expertise.
✓ Establish a recovery “vision” and identify opportunities to improve the community.
✓ Proactively manage recovery and redevelopment to consider competing interests.
✓ Review/revise the Disaster Recovery Plan, determine recovery strategies,
develop actions, establish goals and milestones, and engage and inform the
general public.
✓ Implement appropriate sections of the Disaster Recovery Plan.
✓ Recovery Task Force provides policy and resource support to Recovery Support
Functions (RSFs).
ATTACHMENT 1
✓ RSFs are longer-term than Emergency Support Functions (ESFs), and may
require research, analysis, and detailed planning to complete.
✓ Designate a recovery manager who is capable of guiding the recovery process.
Damage Assessment
✓ Estimate impacts and losses, mitigation needs, and preparedness issues.
✓ Identify facilities with risk pool and insurance coverage, FEMA Public Assistance
(PA), and Individual Assistance (IA) thresholds.
✓ Perform a Rapid Needs Assessment (first 24 hours).
✓ Perform a Preliminary Damage Assessment (PDA) - Joint effort among FEMA,
SBA, State, and local staff.
✓ Conduct building inspections and issue permits.
Debris Management
✓ Determine emergency debris clearance – designated priority routes.
✓ Develop a debris management strategy – should include sorting, recycling,
reducing, and strategies for removal, management, and disposition.
✓ Determine hazardous materials guidelines for handling and disposal.
✓ Understand roles and responsibilities with respect to compliance with State and
federal laws.
Repair/Replace/Restore Public Infrastructure and Services
✓ Determine level of insurance coverage for damaged public facilities.
✓ Identify alternate facilities to continue government operations during
repairs/restoration.
✓ Develop strategy and priorities for emergency and permanent restoration of
utilities, health and medical facilities, transportation systems, communications,
and water/wastewater systems.
✓ Coordinate with utility providers to determine restoration priorities.
✓ Administer FEMA Public Assistance grants in federally declared disasters.
Establish System for Managing Donations and Volunteers
✓ Determine adequacy of local resources and whether outside assistance is needed
to establish a volunteer reception center or to manage donations facilities.
✓ Obtain technical assistance from state Donations-Volunteer Coordination team.
✓ Establish policy and process for accepting and dispensing cash d onations.
Support Mass Care Activities
✓ Ensure coordination between Human Services and nonprofit/voluntary agencies
providing mass care (American Red Cross, Salvation Army, Colorado Baptists,
etc.).
✓ Provide logistical support for sheltering, feeding, bulk distribution, animal care,
and other mass care activities.
✓ Establish call center or request assistance from Colorado 2 -1-1 to provide call
center, information and referral services.
ATTACHMENT 1
Provide Behavioral Health Services to Survivors
✓ Identify resources to meet immediate needs for crisis counseling (victim
advocates, behavioral health specialists).
✓ Determine need for long-term behavioral health services.
✓ Obtain technical assistance through Colorado Crisis Education and Response
Network (COCERN), coordinated by Colorado Department of Public Health and
Environment (CDPHE).
Provide Case Management Services
✓ Ensure trained case managers are available to support unmet needs of individuals
and families (application completion, housing, employment, business support,
legal services, clothing, furniture, transportation, medical and behavioral health
services, and referral/transition to other public services).
Provide Coordinated and Timely Public Information
✓ Prepare and release coordinated public messaging regarding health and safety
risks, debris removal, donations/volunteers, availability of assistance, and other
recovery issues.
✓ Establish a webpage and utilize social media to create interactive, culturally -
competent dialogue with residents on recovery matters.
Re-Entry: Public & Environmental Health Considerations
✓ Perform search and rescue.
✓ Determine secondary hazards / imminent threats.
✓ Determine hazardous materials risks to citizens and responders.
✓ Communicate risks to responders/relief workers.
✓ Establish public messaging systems.
✓ Determine pandemic / epidemic and sanitation considerations.
Identify Sources of Outside Assistance
✓ Identify assistance programs available from federal government, State
government, nonprofit organizations, and the private sector to assist individuals
and families.
✓ Support delivery of FEMA Individual Assistance grants and loans in federally
declared disasters.
Determine Need for Disaster Declaration
✓ Request State and or federal disaster assistance (as needed, based on damage
assessment and levels of insurance coverage).
✓ Prepare ordinance/resolution declaring a local disaster and providing legal basis
for instituting social controls, enabling access to TABOR emergency reserves, or
other extraordinary legal measures.
ATTACHMENT 1
Identify Technical Assistance Needs
✓ Contact Department of Local Affairs (DOLA; Divisions of Local Government,
Housing, Emergency Management) for legal, budgetary, housing, planning and
economic development assistance.
Identify Hazard Mitigation Opportunities
✓ Develop hazard mitigation strategy and seek funding to support mitigation projects
and initiatives.
✓ Evaluate adequacy of building and zoning codes and land use plans based on
disaster impacts.
✓ Coordinate with State and federal agencies with hazard mitigation programs and
resources.
Establish Disaster-Related Policies
✓ Modify codes and regulations, as needed, to facilitate recovery for residents,
businesses, and public entities.
ATTACHMENT 1
APPENDIX E: Evacuation Check-in Sheet
Address Evacuated FromNumber of People from AddressNeed Shelter or Assistance (Y/N)Need Animal/Pet Assistance (Y/N)Contact Phone NumberSpecial Needs/MedsComments12345678910111213141516171819SHEET #______ OF ______ DATE:______________________AVON POLICE DEPARTMENT EVACUATION CENTER/SHELTER CHECK-IN SHEETContact NameLocation of Center/Shelter:__________________________________________ Contact Number:________________________________
Community WildfireAssessment
Community Wildfire AssessmentWildridge
Conducted on07 Aug 2018 01:57 PM
LocationWildridge RdVail, CO 81657United States(39.6591507085037, -106.5375297424444)
Jeff Zechman - Eagle River Fire - Wildland Mitigation SpecialistJZechman@eagleriverfire.org
Completed on25 Aug 2018 05:24 PM
Score3/4.0 - 75.00%
Audit - 1/1 100.00%
Question Response Details
Appendix 1 Appendix 2 Appendix 3
Common terrain features of the area Canyon(s)/Drainage(s), East Aspect, Ridge, South Aspect,Steep Grade >40%, West Aspect
Vegetation type Aspen, Conifer Mix, Grass, Light slash, Pinion andJuniper, Small shrubs and bushes
Community access and regress Adequate width for fire apparatus, Dirt roadway, Pavedroadway, Steep roadway, Two track 4x4 only
Safety Zones or temporary refuge areas
Yes
Three additional safety zone areasproposed and indicated on GIS map. Twowould serve the upper area of Wildridgefor Firefighter safety and as a temporaryretreat for residents. The other on BeaverCreek Point. The areas would have to bemaintained through summer and fall.
Appendix 4 Appendix 5 Appendix 6
Water resources Pressurized Hydrants
Any bridges present with GVW rating?N/A
Score (1/1) 100.00%07 Aug 2018 / JZechman@eagleriverfire.org
- 2 -
Details - 2/3 66.67%
Question Response Details
Is there a natural or a constructed firebreak present?Yes Roadways, including paved and dirt,trails, and irrigated maintained areas.
How many homes within the community?300-400
Do the homes have defensible space?Not all but some do with needed improvement
Has the area or properties beenmitigated?No
Score (2/3) 66.67%07 Aug 2018 / JZechman@eagleriverfire.org
- 3 -
Question Response Details
Other concerns?
Yes
- Mitigation along main access andevacuation route to Wildridge.Maintaining vegetation to decrease fireignition from roadway that could travelup to Wildridge and Wildwood area.- Limited private property areas do notallow for some homeowners to createsufficient defensible space or extendeddefensible space. Structures located onsteep slopes with open areas requiredefensible space to be extended by 1 1/2times the normal requirement of 30 feetfor grass areas, 100 feet for medium sizevegetation, and 200 feet, if allowable, forlarge vegetation. Must be maintainedduring summer and fall. Areas proposedare detailed in pictures and on GIS webapplication.- Work with utility company to mitigateareas around power poles.- Avon PD is continuing to work onsecondary evacuation route access andimprovement- Individual home defensible space iscrucial. Specifically for homes located onsteep terrain (West and South aspect is ahigher risk), ridge tops , and arounddrainages. Helping to extend thesedefensible zones would greatly helpreduce wildfire risk.
Appendix 7 Appendix 8 Appendix 9 Appendix 10 Appendix 11 Appendix 12
Appendix 13 Appendix 14 Appendix 15 Appendix 16 Appendix 17 Appendix 18
Appendix 19 Appendix 20 Appendix 21 Appendix 22 Appendix 23 Appendix 24
Appendix 25
Score (2/3) 66.67%07 Aug 2018 / JZechman@eagleriverfire.org
- 4 -
Map
Question Response Details
07 Aug 2018 / JZechman@eagleriverfire.org - 5 -
Media
07 Aug 2018 / JZechman@eagleriverfire.org - 6 -
Appendix 1 Appendix 2
Appendix 3 Appendix 4
07 Aug 2018 / JZechman@eagleriverfire.org - 7 -
Appendix 5 Appendix 6
Appendix 7 Appendix 8
07 Aug 2018 / JZechman@eagleriverfire.org - 8 -
Appendix 9 Appendix 10
Appendix 11 Appendix 12
07 Aug 2018 / JZechman@eagleriverfire.org - 9 -
Appendix 13 Appendix 14
Appendix 15 Appendix 16
07 Aug 2018 / JZechman@eagleriverfire.org - 10 -
Appendix 17 Appendix 18
Appendix 19 Appendix 20
07 Aug 2018 / JZechman@eagleriverfire.org - 11 -
Appendix 21 Appendix 22
Appendix 23 Appendix 24
07 Aug 2018 / JZechman@eagleriverfire.org - 12 -
Appendix 25
Eagle River Fire Protection District is a professional fire service agency and proudly serves Tennessee Pass, Camp Hale, Red Cliff,
Minturn, EagleVail, Avon, Mountain Star, Wildridge, Beaver Creek (by contractual agreement), Bachelor Gulch, Arrowhead, Homestead, Edwards,
Lake Creek, Singletree, Pilgrim Downs, Cordillera, Bellyache Ridge, Red Sky Ranch and associated portions of I-70, Hwy 6 & 24.
Eagle River Fire Protection District is a professional fire service agency and proudly serves Tennessee Pass, Camp Hale, Red Cliff,
Minturn, EagleVail, Avon, Mountain Star, Wildridge, Beaver Creek (by contractual agreement), Bachelor Gulch, Arrowhead, Homestead, Edwards,
Lake Creek, Singletree, Pilgrim Downs, Cordillera, Bellyache Ridge, Red Sky Ranch and associated portions of I-70, Hwy 6 & 24.
Eagle River Fire Protection District is a professional fire service agency and proudly serves Tennessee Pass, Camp Hale, Red Cliff,
Minturn, EagleVail, Avon, Mountain Star, Wildridge, Beaver Creek (by contractual agreement), Bachelor Gulch, Arrowhead, Homestead, Edwards,
Lake Creek, Singletree, Pilgrim Downs, Cordillera, Bellyache Ridge, Red Sky Ranch and associated portions of I-70, Hwy 6 & 24.
Home Ignition Zone (HIZ) Risk Assessments
To schedule a personalized HIZ assessment for your property,
contact: Jeff Zechman, ERFPD Wildland Mitigation Specialist
(970) 471-2796 or zjechman@eagleriverfire.org
Eagle River Fire Protection District is a professional fire service agency and proudly serves Tennessee Pass, Camp Hale, Red Cliff,
Minturn, EagleVail, Avon, Mountain Star, Wildridge, Beaver Creek (by contractual agreement), Bachelor Gulch, Arrowhead, Homestead, Edwards,
Lake Creek, Singletree, Pilgrim Downs, Cordillera, Bellyache Ridge, Red Sky Ranch and associated portions of I-70, Hwy 6 & 24.
Evacuation Zones
Commissioner ____________________ moved adoption
of the following Resolution:
BOARD OF COUNTY COMMISSIONERS
COUNTY OF EAGLE, STATE OF COLORADO
Resolution No. 2018-________
RESOLUTION ADOPTING EAGLE COUNTY
REVISED EMERGENCY OPERATIONS PLAN
WHEREAS, C.R.S. § 24-33.5-707(1) states each political subdivision is within the
jurisdiction of and served by the office of emergency management and by a local or inter-
jurisdictional agency responsible for disaster preparedness and coordination of response; and
WHEREAS, C.R.S. § 24-33.5-707(2) states each county shall maintain a disaster
agency or participate in a local or inter-jurisdictional disaster agency that otherwise has
jurisdiction over and serves the entire county; and
WHEREAS, C.R.S. § 24-33.5-707(8) states each local and inter-jurisdictional disaster
agency shall prepare and keep current a local or inter-jurisdictional disaster emergency plan for
its area; and
WHEREAS, the Eagle County Emergency Operations Plan was adopted by Resolution
No. 2015-091 on October 20, 2015; and
WHEREAS, the Board of County Commissioners desires to update the Eagle County
Emergency Operations Plan.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF THE COUNTY OF EAGLE, STATE OF COLORADO:
THAT, the Eagle County Emergency Operations Plan be adopted in the form attached
hereto as Exhibit "A" and incorporated herein by reference.
THAT, the Eagle County Emergency Operations Plan, set forth herein shall be effective
as of October 1, 2017.
THAT, the Eagle County Emergency Operations Plan contained herein at Exhibit “A”
shall supersede all previously adopted plans.
THAT, should any section, clause, provision, sentence or word in this Resolution be
declared by a court of competent jurisdiction to be invalid, such decision shall not affect the
validity of this Resolution as a whole or any parts thereof, other than the part so declared to be
invalid. For this purpose, this Resolution is declared to be severable.
THAT, the Board hereby finds, determines and declares that this Resolution is necessary
for the health, safety and welfare of the citizens of Eagle County.
MOVED, READ AND ADOPTED by the Board of County Commissioners of the
County of Eagle, State of Colorado, at its regular meeting held the _______ day of ________,
2018.
COUNTY OF EAGLE, STATE OF
COLORADO, By and Through Its
BOARD OF COUNTY COMMISSIONERS
ATTEST:
____________________________ By: ______________________________
Clerk to the Board of Kathy Chandler-Henry
County Commissioners Chair
______________________________
Jeanne McQueeney
Commissioner
____________________________
Jillian H. Ryan
Commissioner
Commissioner ____________________ seconded adoption of the foregoing resolution. The roll
having been called, the vote was as follows:
Commissioner Chandler-Henry ______________
Commissioner McQueeney ______________
Commissioner Ryan ______________
This resolution passed by __________________ vote of the Board of County Commissioners of
the County of Eagle, State of Colorado
May 2018– Base Plan
Eagle County Emergency Operations Plan
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The Eagle County Emergency Operations Plan is an all-discipline, all-hazards plan that establishes a
single, comprehensive framework for the management of domestic incidents. It provides the structure and
mechanisms for the coordination of local support as well as coordination with state and federal agencies.
The Eagle County Emergency Operations Plan is important in the mission of reducing the vulnerability to
all natural and human caused hazards; minimizing the damage, and assisting in the recovery from any
type of incident that occurs. The Eagle County Emergency Operations Plan consists of the components
depicted in Figure 1 on the following page.
May 2018– Base Plan
Eagle County Emergency Operations Plan
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Base Plan:
Describes the structure and processes comprising a countywide approach to incident management
designed to integrate the efforts and resources of local government, private-sector, and non-governmental
organizations. The Base Plan includes planning assumptions, roles and responsibilities, policies, initial
actions, and plan maintenance instructions.
Emergency Support Function (“ESF”) Annexes:
Contains details of the missions, policies, structures, and responsibilities of local agencies for
coordinating resource and programmatic support to local agencies or other jurisdictions and entities
during incidents.
Supporting Documents, Incident and Event Appendices:
Contains definitions, agreements and specific plans for incidents and/or events that are likely to occur in
Eagle County, Colorado. These plans are considered adopted by reference as they are signed by the
affected participants.
Strategic, Operational, and Tactical Planning:
There are three tiers of planning: strategic planning, operational planning, and tactical (incident scene)
planning. Strategic planning sets the context and expectations for operational planning, while operational
planning provides the framework for tactical planning. All three tiers of planning occur at all levels of
government.
Approval and Implementation:
This plan supersedes the Eagle County Emergency Operation Plan dated October 20,
2015
The transfer of management authority for actions during an incident is done through the
execution of a written delegation of authority from an agency to the Incident
Commander. This procedure facilitates the transition between incident management
May 2018– Base Plan
Eagle County Emergency Operations Plan
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levels. The delegation of authority is a part of the briefing package provided to an
incoming incident management team. It should contain both the delegation of authority
and specific limitations to that authority.
The Eagle County Emergency Operations Plan delegates the Board of County
Commissioner’s authority to specific individuals. The chain of succession in a major
emergency or disaster is as follows:
1. County Manager
2. Deputy County Managers
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Eagle County Emergency Operations Plan
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Record of Changes
Record of Changes
Change # Date of Change Change Entered by Date Entered
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Eagle County Emergency Operations Plan
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Record of Distribution
Plan # Office/Department Representative Signature
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
17
18
19
20
Plan is posted on Eagle County website at www.eaglecounty.us/Emergency/Emergency_Operations_Plan/
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Contents
Purpose, Scope and Authorities..........................................................................................11
Key Concepts .....................................................................................................................11
Planning Assumptions and Considerations........................................................................12
Colorado Disaster Emergency Act (C.R.S. § 24-33.5-707)...............................................13
Local Disaster Emergencies (C.R.S. § 24-33.5-709)..........................................................14
Roles and Responsibilities .................................................................................................14
Local Chief Elected Official...............................................................................................14
Plan Maintenance...............................................................................................................15
Emergency Support Functions and Scope ........................................................................ 15
Private Sector….................................................................................................................. 16
Impacted Organization or Infrastructure............................................................................. 16
Response Resource.............................................................................................................. 16
Regulated and/or Responsible Party................................................................................... 17
Local Emergency Organization Member............................................................................ 17
Responsibilities .................................................................................................................. 17
Citizen Involvement............................................................................................................ 17
Concept of Operations ....................................................................................................... 18
Eagle County EOC............................................................................................................. 19
Disaster Declarations......................................................................................................... 19
Eagle County EOC............................................................................................................. 19
Eagle County Joint Information Center............................................................................. 20
NIMS Framework.............................................................................................................. 21
Other Incident Facilities..................................................................................................... 22
ESF Coordinator ................................................................................................................22
Primary Agency ................................................................................................................22
Secondary Agencies............................................................................................................23
Emergency Support Function Matrix................................................................................ 24
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Eagle County Emergency Operations Plan
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List of Annexes
Emergency Support Function #1—Transportation Annex
Emergency Support Function #2—Communications Annex
Emergency Support Function #3—Public Works and Engineering Annex
Emergency Support Function #4—Firefighting Annex
Emergency Support Function #5—Emergency Management Annex
Emergency Support Function #6—Mass Care, Housing, and Human Services
Emergency Support Function #7—Resource Support Annex
Emergency Support Function #8—Eagle County Public Health and Environment and Medical
Services Annex
Emergency Support Function #9—Search and Rescue Annex
Emergency Support Function #10—Hazardous Materials Annex
Emergency Support Function #11—Agriculture and Natural Resources Annex
Emergency Support Function #12—Energy and Public Utilities Annex
Emergency Support Function #13—Public Safety and Security Annex
Emergency Support Function #14—Community Recovery and Mitigation Annex
Emergency Support Function #15—External Affairs Annex
List of Appendices
Appendix A - Acronyms, Abbreviations and Terms - May 2018
Appendix B - EOC Activation Procedures - May 2018
Appendix C - SAMPLE Eagle County All-Risk Mutual Aid Agreement - May 2018
Appendix D - 2018 Eagle County Wildfire Annual Operating Plan – March 2018 (Adopted
annually in March)
Appendix E - Eagle County Resource Management Plan - May 2018
Appendix F - Damage Assessment Plan - May 2018
Appendix G - Evacuation Plan - May 2018
Appendix H - Disaster Declaration Process - May 2018
Appendix I - Mass Casualty Incident Plan - May 2018
Appendix J - Public Health Plan – May 2018
Appendix K - County Animal Response Team Plan - May 2018
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Appendix L - Public Information and Warning Plan - May 2018
Appendix M - Utility Restoration Plan - May 2018
Appendix N - Hazardous Materials Plan – May 2018
Appendix O - Explosive Materials Response Plan - May 2018
Appendix P - Mass Fatalities Plan - May 2018
Appendix Q - Severe Weather Plan - May 2018
Appendix R - Roles and Responsibilities - May 2018
Appendix S - Response to Terrorism Plan – May 2018
Appendix T - Major Incident Communications Plan - May 2018
Appendix U - Joint Information System Protocols - May 2018
Appendix V - Rapid Needs Assessment - May 2018
Appendix W - Debris Management Plan – Pending—Not Attached
Appendix X - Emergency Spending Resolution - May 2018
Appendix Y - Policy Group Plan - May 2018
Appendix Z -Disaster Recovery Plan – February 2018
Appendices may be created, revised and adopted independent of the base plan.
May 2018– Base Plan
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Purpose
The purpose of the Eagle County Emergency Operations Plan (EOP) is to establish a comprehensive,
countywide, all hazards approach to incident management across a spectrum of activities including
prevention, preparedness, response, mitigation and recovery.
The Eagle County EOP incorporates best practices and procedures from various incident management
disciplines—homeland security, emergency management, law enforcement, firefighting, hazardous
materials response, public works, public health, emergency medical services, and responder and recovery
worker health and safety—and integrates them into a unified coordinating structure.
The Eagle County EOP provides the framework for interaction with local, private sector, and
nongovernmental organizations (NGO). It describes capabilities and resources and establishes
responsibilities, operations processes, and protocols to help protect against terrorist attacks and other
natural and manmade hazards.
Scope
The Eagle County EOP recognizes and incorporates the various jurisdictional and functional authorities
of local agencies, private-sector organizations and non-governmental organizations. This plan is
applicable to all agencies and organizations that may be requested to provide assistance or conduct
operations in the context of actual or potential incidents within the county.
This plan addresses the full spectrum of activities related to incident management.
The Eagle County EOP focuses on those activities that are directly related to an evolving incident or
potential incident.
Authorities
Federal
1. Robert T. Stafford Disaster Relief and Emergency Assistance Act and Amendments (P.L. 93-288,
as amended by P.L. 100-707).
2. Homeland Security Presidential Directive #5: Management of Domestic Incidents, National
Incident Management System (NIMS)
3. The National Response Framework, May 2013
4. Homeland Security Presidential Directive #8: National Preparedness
State
5. Colorado Disaster Emergency Act (Title 24, Article 33.5, Part 7 Colorado Revised Statutes, as
amended).
Key Concepts
This section summarizes key concepts that are reflected throughout the Eagle County EOP.
Systematic and coordinated incident management, including processes for:
o Incident reporting
o Coordinated action
o Alert and notification
o Mobilization of resources
Organizing interagency efforts to minimize damage, restore impacted areas to pre-
incident conditions if feasible, and/or implement programs to mitigate vulnerability to
future events.
May 2018– Base Plan
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Organizing ESFs to facilitate the delivery of critical resources, assets, and assistance.
Local departments and agencies are assigned to lead or support ESFs based on
authorities, resources, and capabilities.
Providing mechanisms for vertical and horizontal coordination, communications, and
information sharing in response to threats or incidents. These mechanisms facilitate
coordination among local entities as well as public and private sectors.
Planning Assumptions and Considerations
The Eagle County EOP is based on planning assumptions and considerations presented in this section.
Incidents are typically managed at the lowest possible geographic, organizational, and
jurisdictional level.
Incident management activities will be initiated and conducted using the principles
contained in the NIMS.
The combined expertise and capabilities of government at all levels, the private sector,
and NGOs will be required to prevent, mitigate, prepare for, respond to, and recover from
incidents or disasters.
Incidents or disasters may:
o Occur at any time with little or no warning in the context of a general or specific
threat or hazard.
o Require significant information sharing across multiple jurisdictions and between
public and private sectors.
o Span the spectrum of incident management to include prevention, preparedness,
response, and recovery.
o Involved multiple, high varied hazards or threats on a local, regional, or national
scale.
o Result in numerous casualties; fatalities; displaced people; property loss;
disruption of normal life support systems, essential public services, and basic
infrastructure; and significant damage to the environment.
o Impact critical infrastructures across sectors.
o Overwhelm capabilities of local governments and private sector infrastructure
owners and operators.
o Attract a sizeable influx of independent, spontaneous volunteers and supplies.
o Require prolonged, sustained incident management operations and support
activities.
o Top priorities for incident management are to:
Save lives and protect the health and safety of responders, recovery
workers and the public.
o Prevent an imminent incident, including acts of terrorism from occurring.
o Protect and restore critical infrastructure and key resources.
o Conduct law enforcement investigations to resolve the incident, apprehend the
perpetrators, and collect and preserve evidence for prosecution.
o Protect property and mitigate damages and impacts to individuals, communities,
and the environment.
o Facilitate recovery of individuals, families, businesses, governments, and the
environment.
Departments and agencies at all levels of government and certain NGO’s such as the
American Red Cross or Salvation Army , may be required to deploy to incidents or
disasters on short notice to provide timely and effective mutual aid and/or
intergovernmental assistance.
May 2018– Base Plan
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For incidents or disasters that are Presidential declared, state and federal support is
delivered in accordance with relevant provisions of the Stafford Act.
Colorado Disaster Emergency Act (C.R.S. § 24-33.5-701 et. seq.)
C.R.S. § 24-33.5-707 provides in part:
(1) Each political subdivision is within the jurisdiction of and served by the office of
emergency management and by a local or inter-jurisdictional agency responsible for
disaster preparedness and coordination of response.
(2) Each county shall maintain a disaster agency or participate in a local or inter-
jurisdictional disaster agency which, except as otherwise provided under this part 7, has
jurisdiction over and serves the entire county.
(3) The governor shall determine which municipal corporations need disaster agencies of
their own and require that they be established and maintained. The governor shall make
such determination on the basis of the municipality's disaster vulnerability and capability
of response related to population size and concentration. The disaster agency of a county
shall cooperate with the disaster agencies of municipalities situated within its borders but
shall not have jurisdiction within a municipality having its own disaster agency. The
office of emergency management shall publish and keep current a list of municipalities
required to have disaster agencies under this subsection (3).
(4) The minimum composition of a disaster agency is a director or coordinator appointed
and governed by the chief executive officer or governing body of the appointing
jurisdiction. The director or coordinator is responsible for the planning and coordination
of the local disaster services.
(5) Any provision of this part 7 or other law to the contrary notwithstanding, the governor
may require a political subdivision to establish and maintain a disaster agency jointly
with one or more contiguous political subdivisions if the governor finds that the
establishment and maintenance of an agency or participation therein is made necessary by
circumstances or conditions that make it unusually difficult to provide disaster
prevention, preparedness, response, or recovery services under other provisions of this
part 7.
(6) Each political subdivision that does not have a disaster agency and has not made
arrangements to secure or participate in the services of an agency shall have an elected
official designated as liaison officer to facilitate the cooperation and protection of that
subdivision in the work of disaster prevention, preparedness, response, and recovery.
(7) The mayor, chairman of the board of county commissioners, or other principal
executive officer of each political subdivision in the state shall notify the office of
emergency management of the manner in which the political subdivision is providing or
securing disaster planning and emergency services, identify the person who heads the
agency from which the services are obtained, and furnish additional information relating
thereto as the office of emergency management requires.
May 2018– Base Plan
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(8) Each local and interjurisdictional disaster agency shall prepare and keep current a
local or interjurisdictional disaster emergency plan for its area.
(9) The local or interjurisdictional disaster agency, as the case may be, shall prepare and
distribute to all appropriate officials in written form a clear and complete statement of the
emergency responsibilities of all local agencies and officials and of the disaster chain of
command.
Local Disaster Emergencies (C.R.S. § 24-33.5-709)
C.R.S. § 24-33.5-709 provides:
(1) A local disaster may be declared only by the principal executive officer of a political
subdivision. It shall not be continued or renewed for a period in excess of seven days
except by or with the consent of the governing board of the political subdivision. Any
order or proclamation declaring, continuing, or terminating a local disaster emergency
shall be given prompt and general publicity and shall be filed promptly with the county
clerk and recorder, city clerk, or other authorized record-keeping agency and with the
office of emergency management.
(2) The effect of a declaration of a local disaster emergency is to activate the response
and recovery aspects of any and all applicable local and inter-jurisdictional disaster
emergency plans and to authorize the furnishing of aid and assistance under such plans.
(3) No interjurisdictional disaster agency or official thereof may declare a local disaster
emergency unless expressly authorized by the agreement pursuant to which the agency
functions. An interjurisdictional disaster agency shall provide aid and services in
accordance with the agreement pursuant to which it functions.
Roles and Responsibilities
Police, fire, public health and medical, emergency management, public works, hazardous materials
response, and other personnel are often the first to arrive and the last to leave an incident site. When local
resources and capabilities are overwhelmed, local Chief Executive Officer (“CEO”) or their designee may
request assistance from additional districts, municipalities, or Eagle County.
Local Chief Elected Official
A Mayor or Chair of the Board and/or a jurisdiction’s CEO is responsible for the public safety and
welfare of the people of that jurisdiction. Responsibilities of the Local Chief Elected Official include:
Responsibility for coordinating local resources to address the full spectrum of actions to
prevent, prepare for, respond to, and recovery from incidents involving all hazards
including natural disasters, accidents, terrorism, and other contingencies.
Dependent upon state and local law, the CEO may have extraordinary powers to suspend
local laws and ordinances, such as to establish a curfew, direct evacuations, and, in
accordance with the local health authority, to order quarantine.
Provides leadership and plays key role in communicating to the public, and in helping
people, businesses, and organizations cope with the consequences of any type of
domestic incident within the jurisdiction.
Negotiates and enters into mutual aid agreements with other jurisdictions to facilitate
resource sharing.
May 2018– Base Plan
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Requests assistance through the appropriate channels when the jurisdiction’s capabilities
have been exceeded or exhausted.
Plan Maintenance
Eagle County EOP revision and subsequent revisions, supersedes all previous editions and is effective
immediately for planning, training and exercising, and preparedness and response operations.
All parties shall review and update the Eagle County EOP, annexes, and appendices every two (2) years.
All changes, revisions, and/or updates to the Plan its annexes and appendices shall be forwarded to Eagle
County Emergency Management (“ECEM”) for review, publication and distribution to all holders of the
Plan following the efforts of the lead agency to coordinate with its supporting agencies. If no changes,
revisions, and/or up-dates are required, ECEM shall be notified in writing by the agency lead that
respective plans, annexes, appendices, etc., have been reviewed and are considered valid and current.
The Eagle County EOP applies a functional approach that groups the capabilities of local departments and
agencies into ESFs to provide the planning, support, resources, program implementation, and emergency
services that are most likely to be needed during incidents or disasters. The response to actual or potential
incidents is typically provided through a full or partial activation of the ESF structure as necessary.
Each ESF is composed of primary and support agencies. The Eagle County EOP identifies primary
agencies on the basis of authorities, resources, and capabilities.
Support agencies are assigned based on resources and capabilities in a given functional area. The
resources provided by the ESFs reflect the resource kind and type categories identified in NIMS. The
scope of each ESF is summarized in each ESF section. ESFs are expected to support one another in
carrying out their respective roles and responsibilities.
NGO collaborate with first responders, governments at all levels, and other agencies and organizations
providing relief services to sustain life, reduce physical and emotional distress, and promote recovery of
disaster victims when assistance is not available from other sources.
Emergency Support Functions and Scope
ESF #1—Transportation - Civil transportation support, restoration/recovery of transportation
infrastructure, movement restrictions and damage and impact assessment.
ESF #2—Communications - Coordination with telecommunications industry, restoration/repair of
telecommunications infrastructure, protection and restoration of information resources and warnings
and/or notifications.
ESF #3—Public Works and Engineering - Infrastructure protection, emergency repair, infrastructure
restoration, engineering services, construction management and critical infrastructure liaison.
ESF #4—Firefighting - Firefighting Activities and resource support.
ESF #5—Emergency Management - Coordination of incident management efforts, management of
Emergency Operations Center (“EOC”).
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ESF #6—Mass Care, Housing, and Human Services - Mass Care, disaster housing, human services and
sheltering.
ESF #7—Resource Support - Resource support (facility space, office equipment, supplies, contracting
services, etc.) and financial management.
ESF #8—Eagle County Public Health and Environment and Medical Services - Public health,
medical (Emergency Medical Services & Hospital), mental health, mass fatality and mortuary services.
ESF #9—Search and Rescue - Life-saving assistance.
ESF #10—Hazardous Materials – Chemical, Biological, Radiological, Nuclear and Explosive
Response, environmental safety and short and long term cleanup.
ESF #11—Agriculture Natural Resources - Animal and plant disease/pest response, food safety and
food security.
ESF #12—Energy and Public Utilities - Energy infrastructure assessment, repair and restoration, energy
industry utilities coordination.
ESF #13—Public Safety and Security - Facility and resource security, security planning, technical and
resource assistance, public safety/security support, support to access, traffic, and crowd control.
ESF #14—Community Recovery and Mitigation - Social and economic community impact assessment,
long term community recovery assistance to local governments, and the private sector, mitigation analysis
and program implementation.
ESF #15—External Affairs - Emergency public information and protective action guidance, media and
community relations support to on scene incident management and management of Joint Information
Center (“JIC”).
Private Sector
Eagle County and primary and support agencies coordinate with the private sector to effectively share
information, form courses of action, and incorporate available resources to prepare for, respond to, and
recover from incidents or disasters.
Roles: The roles, responsibilities, and participation of the private sector during incidents or disasters vary
based on the nature of the organization and the type and impact of the incident. The roles of private sector
organizations are summarized below:
Impacted Organization or Infrastructure
Private sector organizations may be affected by direct or indirect consequences of the incident, including
privately owned critical infrastructure, key resources, and those main private sector organizations that are
significant to local, regional, and national economic recovery from the incident. Examples of privately
owned infrastructure include transportation, telecommunications, private utilities, financial institutions,
and hospitals.
Response Resource
Private sector organizations provide response resources (donated or compensated) during an incident
including specialized teams, equipment, and advanced technologies through local public-private
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Eagle County Emergency Operations Plan
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emergency plans, mutual aid agreements, or incident specific requests from government and private
sector volunteered initiatives.
Regulated and/or Responsible Party
Owners/operators of certain private sector regulated facilities or hazardous operations may bear
responsibilities under the law for preparing for and preventing incidents from occurring, and responding
to an incident once it occurs. For example, federal regulations require owners/operators of Tier II
reporting facilities to maintain emergency (incident) preparedness plans, procedures, and to perform
assessments, prompt notifications, and training for a response to an incident.
Local Emergency Organization Member
Private sector organization members may serve as active partners in local emergency preparedness and
response organizations and activities.
Responsibilities
Private sector organizations support the Eagle County EOP (voluntarily or to comply with applicable laws
and regulations) by sharing information with the government, identifying risks, performing vulnerability
assessments, developing emergency response and business continuity plans, enhancing their overall
readiness, implementing appropriate prevention and protection programs, and donating or otherwise
providing goods and services through contractual arrangement or government purchases to assist in
response to and recovery from an incident.
Certain organizations are required by existing law and regulation to bear the cost of planning response to
incidents, regardless of cause. In the case of the an incident or disaster, these private sector organizations
are expected to mobilize and employ the resources necessary and available in accordance with their plans
to address the consequences of incidents at their own facilities or incidents for which they are otherwise
responsible.
Unless the response is inherently governmental, private sector organizations are encouraged to develop
and maintain capabilities to respond to and manage a complete spectrum of incidents and emergencies.
Local government should maintain ongoing interaction with the critical infrastructure and key resource
industries to provide coordination for prevention, preparedness, response, and recovery activities. When
practical, or when required under federal law, private sector representatives should be included in
planning and exercises.
The government may, in some cases direct private sector response resources when they have contractual
relationships, using government funds. The primary agency(ies) for each ESF must maintain working
relations with its associated private sector counterparts through partnership committees or other means.
(e.g., ESF #10, Hazardous Materials Response—Hazardous Materials Industries).
Citizen Involvement
Strong partnerships with citizens groups and organizations provide support for incident management
prevention, preparedness, response, recovery, and mitigation. The U.S. Citizen Corps brings these groups
together and focuses efforts of individuals through education, training, and volunteer service to help make
communities safer, stronger, and better prepared to address the threats of terrorism, crime, public heath
issues, and disasters of all kinds.
Local Citizen Corps Councils implement Citizen Corps programs, which include Community Emergency
Response Teams, Medical Reserve Corps, Neighborhood Watch, Volunteers in Police Service, and the
affiliate programs.
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Eagle County Emergency Operations Plan
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These programs provide opportunities for special skills and interests; develop targeted outreach for
special needs groups, and organize special projects and community events.
Citizen Corps Affiliate programs expand the resources and materials available to local communities
through partnerships with programs and organizations that offer resources for public education, outreach,
and training; represent volunteers interested in helping to make their communities safer or offer volunteer
service opportunities to support first responders, disaster relief activities, and community safety efforts.
Concept of Operations
Incident Support
This section describes the local coordinating structures, processes, and protocols employed to manage
incidents or disasters in Eagle County. These coordinating structures and processes are designed to enable
execution of the responsibilities of each jurisdiction having authority and to integrate local, NGO, and
private sector efforts into a comprehensive approach to incident management.
A basic premise of the Eagle County EOP is that incidents are generally handled at the lowest
jurisdictional level possible. Police, fire, public health and medical and other personnel are responsible for
incident management and coordination at the local level. In the vast majority of incidents, local resources
and regional mutual aid resources provide the first line of emergency response and incident management
support.
When a local jurisdiction requires assistance with providing logistical support for an incident or when
several local jurisdictions are experiencing simultaneous incidents requiring similar resources, the Eagle
County EOC should be activated through the County Emergency Management Director or designee in
accordance with the EOC Plan (Appendix B) to coordinate efforts and provide appropriate support to the
incident command structure.
Strategic level interagency incident management coordination and course of action development are
facilitated by the Eagle County ESF’s located at the EOC. Public information will be managed by ESF
#15 and the Eagle County Public Information Officer Group operating in a Joint Information Center.
The framework created by these coordinating structures is designed to accommodate the various roles
local government plays during an incident, whether it is support to local agencies, or direct
implementation of the Eagle County incident management authorities and responsibilities under state and
federal law.
The organizational structure for incident management establishes a clear progression of coordination and
communication from the local level to the state level.
As illustrated below, the local incident command structures, Incident Command Posts (“ICP”), are
responsible for directing on-scene incident management and maintaining command and control of on-
scene incident operations.
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Eagle County Emergency Operations Plan
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Eagle County EOC
The support and coordination components consist of an EOC staffed by the appropriate coordination
entities. The EOC provides a central location for operational information sharing and resource
coordination in support of on-scene efforts. This group is made of department/agency heads with
authority to make decisions and commit resources.
The Eagle County Policy Group aids the EOC by establishing priorities among the incidents and
associated resource allocations, resolving agency policy conflicts, and providing strategic guidance to
support incident management activities. The Policy Group consists of personnel with decision making
authority from affected jurisdictions. The Eagle County EOC is also the conduit to the State of Colorado
for resource assistance and other state and/or federal assistance.
Disaster Declarations
During actual or potential incidents or disasters, the overall coordination of local incident management
activities is executed by the agency (ies) with jurisdictional authority under NIMS. When an incident or
potential incident is of such severity, magnitude, and/or complexity that it is considered a disaster, the
Incident
Command Post
Incident
Command Post
Incident
Command Post
Eagle County
EOC
State of Colorado
Emergency Operations
Center
Incident
Command Post
Eagle County
EOC
Eagle County Policy
Group
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Eagle County Emergency Operations Plan
- 20 -
County may request a disaster declaration to initiate the support at the State. In the context of the Stafford
Act disasters or emergencies, the Department of Homeland Security coordinates supplemental Federal
assistance when the consequences of the incident exceed local and state capabilities.
Eagle County Joint Information Center
The Eagle County JIC serves as a focal point for the coordination and dissemination of information to the
public and media concerning incident prevention, preparedness, response, recovery, and mitigation. The
JIC staff develops, coordinates, and disseminates unified news releases. News releases are cleared
through the EOC and Incident Commanders to ensure consistent messages, avoid release of conflicting
information, and prevent negative impact on operations. This formal approval process ensures protection
of law enforcement sensitive information.
Agencies may issue their own news releases related to their policies, procedures, and capabilities,
however, these should be coordinated with the JIC.
In accordance with NIMS processes, resource and policy issues are addressed at the lowest organizational
level practicable. If the issues cannot be resolved at that level, they are forwarded up to the next level for
resolution.
The organizational structure above addresses both site specific incident management activities and the
broader issues related to the incident, such as impacts to the rest of the County, immediate County or
regional actions required to avert or prepare for potential subsequent events, and the management of
multiple threats or incidents (specifically those that are non-site specific, geographically dispersed, or
evolve over a long period of time).
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Eagle County Emergency Operations Plan
21
Command Structures Coordination Structures NIMS Framework
The structure for Eagle County EOP coordination is based on the NIMS construct:
Incident Command/Unified Command on-scene supported by Emergency Operations Center and Multi-agency
Coordination Groups.
Multi-agency Coordination Groups (MACGs)
Strategic Coordination
Prioritization between incidents and associated resource allocation
Focal point for issue resolution
Emergency Operations Center
Support and coordination
Identifying resource shortages and issues
Gathering and providing information
Implementing multi-agency coordination entity decisions
Incident Command/Unified Command
Directing on-scene incident management
Eagle County
Policy Group
State
MACG
Eagle County
EOC
Eagle County
JIC
State
EOC
Incident
Command Post
Incident
Command Post
Incident
Command Post
Other Incident Facilities
Incident Command Post
The tactical level, on-scene incident command and management organization is located at the ICP. It is typically comprised of designated incident management officials and
responders from local agencies, as well as private sector and non-governmental organizations. When multiple command authorities are involved, the ICP should be led by a
Unified Command, comprised of officials who have jurisdictional authority or significant functional responsibility for the incident under an appropriate law, ordinance, or
agreement. The Unified Command provides direct, on-scene control of tactical operations and utilizes the NIMS ICS organizational structure, typically including Operations,
Planning, Logistics, and Finance/Administration sections.
The ICP is usually located at or in the immediate vicinity of the incident site. The location is selected by the agency having primary jurisdictional authority for managing the
incident at this level. Generally, there is one ICP established for each incident. Depending on the number and location of incidents, there may be multiple ICP’s managed by an
Area Command.
ESF Coordinator
The ESF Coordinator is the primary agency representative who has ongoing responsibilities throughout the prevention, preparedness, response, recovery, and mitigation phases
of incident management. The role of the ESF Coordinator is carried out through a “multi-agency coordination approach” as agreed upon collectively by the designated primary
agencies. Responsibilities of the ESF Coordinator include:
Pre-Incident planning and coordination
Maintaining ongoing contact with ESF primary and support agencies
Conducting periodic ESF meetings and conference calls
Coordinating efforts with corresponding private sector organizations
Coordinating ESF activities relating to catastrophic incident planning and critical infrastructure preparedness as appropriate
Primary Agency
A local department or agency designated as an ESF primary agency serves as a local representative to accomplish the ESF mission. When an ESF is activated, the primary
agency is responsible for:
Orchestrating local support within their functional area for an affected jurisdiction
Provide staff for the operations functions at fixed and field facilities
Notify and request assistance from support agencies
Manage mission assignments and coordinate with support agencies
Work with appropriate private-sector organizations to maximize use of all available resources
Support and inform other ESFs of operational priorities and activities
Assisting with procurement of goods and services as needed
Ensure financial and property accountability for ESF activities
Plan for short term and long term incident management and recovery operations
Maintain trained personnel to support interagency emergency response and support teams
Support Agencies
When an ESF is activated in response to an incident, support agencies are responsible for:
Conducting operations, when requested by the primary ESF agency, using their own authorities, subject matter experts, capabilities, or resources
Participating in planning for short term and long term incident management and recovery operations and the development of supporting operational plans,
Standard Operating Procedures, checklists, or other job aids, in concert with existing first responder standards
Assist in the completion of situation assessments
Furnish available personnel, equipment, or other resource support as requested by the primary ESF agency
Participate in training and exercises aimed at continuous improvement of prevention, response, and recovery capabilities
Identify new equipment or capabilities required to prevent or respond to new or emerging threats and hazards, or to improve the ability to address existing threats
Provide information or intelligence regarding the agency’s area of expertise
EAGLE COUNTY EMERGENCY SUPPORT FUNCTIONS MATRIX
ESF1 ESF2 ESF3 ESF4 ESF5 ESF6 ESF7 ESF8 ESF9 ESF10 ESF11 ESF12 ESF13 ESF14 ESF15
Transportation Communications Public Works Fire Fighting Emergency Management Mass Care, Housing & HS Resources & Logistics Public Health & Medical SAR (Wilderness & Urban) Haz-Mat Ag.& Natural Resources Public Service Restoration Public Safety & Security Recovery & Mitigation Public Information Officer Agency Administrators S S S S S S S S S S S S S S U
Airport U S U S S S S S S S S S
Ambulance Districts S S S U S S U S S S S S S
Red Cross/Salvation Army S S S S S U S S S S S S S S S
Animal Services S S U S
Assessor's Office S S
Attorney's Office S S S S S
Community Development S S S S S S S U
Coroner U S
Commissioners/Councils L L L L L L L L L L L L L L L
Engineering S S S S S S S S S S
Extension Service S S S S
Facilities Maintenance S S U S S S S S S U S
Finance S S S S S S S S S S S S S S S
Fire Departments U S S U U S S S S/L U S S S S S
Fleet Services S S S
GIS S S S S S S S S S S S S S S S
Human Services S L S S S S S S S S S
Hospitals S S S U S S S U
Housing S S S
Human Resources S S S S S S S S S S S S S S S
Information & Technology U S S S S U S S
Law Enforcement U U S U U S S S U U S S U S U
PIO Group S S S S S S S S S S S S S S S
Private Sector S S S S S S S S S S S S S S S
Public Health & Environment U S U S
Public Safety Comm. S U S S S S S S S S S S S S S
Public Works U S U S S S S S S S S U S U S
RHMAEC U
School Districts S S S S S S
Transportation Dept. U S S S S S S S S S
Vail Mountain Rescue S S U S S S
L = LEAD ROLL U = UNIFIED ROLL S = SUPPORT ROLL
THIS PAGE INTENTIONALLY LEFT BLANK
Appendix G
Evacuation Plan
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-1
Evacuation Plans
General
The Eagle County Evacuation Plans operate on the principle that local governments bear the
initial responsibility for response to an emergency. As a product of this principle, each level of
government will accomplish the functions for which it is statutorily responsible, and will
coordinate response and activities with other entities using a National Incident Management
System model of Unified Command.
Purpose
Evacuation plans establish the organizational concepts for an effective system of notification,
direction and care for those displaced from their home or vehicle due to public safety concerns.
Scope
This plan encompasses the following:
Who shall order an evacuation
Responsibilities for those involved
How the evacuation notifications are made
Required information to be included in an evacuation order
Facilities involved
Functionally limited populations and evacuation assistance
When is re-entry authorized and who makes those decisions
Authorities
While no specific state statute can be found granting the authority for evacuation orders by
anyone except the governor, the following Colorado Attorney General ruling of June 26, 2002,
seems to convey that authority to any local authority charged with public safety.
“Evacuation orders of the Governor, local authorities, and sheriffs are enforced by criminal
sanctions, and a person disobeys an evacuation order at his or her peril. A person commits the
crime of obstructing government operations if, by using or threatening to use violence, force, or
physical interference or obstacle, he or she intentionally obstructs, impairs, or hinders the
performance of the governmental function by a public servant. § 18-8-102(1), C.R.S. A person
commits the crime of obstructing a police officer or fire fighter or other rescuer if the person
uses or threatens violence, force, physical interference, or an obstacle and knowingly obstructs,
impairs, or hinders the enforcement of a penal law or the preservation of the peace by a peace
officer or the prevention, control, or abatement of fire by a fire-fighter. § 18-8-104(1)(a),
C.R.S.”
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Eagle County Emergency Operations Plan
Page G-2
Situation and Assumptions
A hazard analysis of Eagle County has identified numerous situations which may prompt the
need for evacuation and/or isolation of people in the name of public safety. These situations
include but are not limited to wildland fires, hazardous materials incidents, flooding, and winter
storms.
Some assumptions that can be taken from an examination of historical data on evacuations in the
United States are:
Hearing the warning is critical, public information and warning works, as those who feel
vulnerable are more likely to take action.
No single information and warning method will reach all segments of the population and
all methods will still not reach everyone (remember special warning needs like hearing
impaired, limited English proficiency, etc.).
People must believe that the warning is credible.
People will attempt to confirm that a threat exists from multiple sources before heeding a
warning.
People need to be assured that the warning pertains to them so the warning message must
provide details (who, what, when, where, why and how).
People may not voluntarily request special assistance with evacuation (functional
limitations, lack of transportation, etc.).
People are less likely to evacuate if their companion animals are not provided for.
People are less likely to evacuate if they feel that their property will not be adequately
protected (security).
Residents of the County are responsible for preparing themselves, their families and their
guests for any emergency, including the possible need to evacuate on short notice.
The County and local jurisdictions will provide education to assist the public in preparing
personal emergency plans.
Concept of Operations
The responsibility for recognition of the need for evacuation or shelter in place rests with the on-
scene Incident Commander(s) or the EOC. They will be the ones with the necessary situational
awareness to recommend either evacuation or shelter in place options as the preferred method of
protecting lives before, during, or after disasters or emergencies.
Regardless of which decision is made, to evacuate people, to advise them to shelter in place or
no action, the key component of a successful operation is timely and accurate provision of
information.
The basic information that must be provided includes:
Reason for the evacuation or shelter in place order.
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-3
Shelter in place instructions if applicable.
Evacuation routes if applicable.
Instructions for obtaining evacuation assistance.
Area of refuge locations if evacuation routes are not accessible.
Time frame for evacuation (consider staged evacuation orders to limit crowding on
roadways).
Evacuation Center location.
The need to check in even if you provide your own alternate shelter.
In most situations evacuation orders should be disseminated through ALL available public
information and warning channels. These include:
Everbridge, the 9-1-1 call back system.
ECAlert, the text and email messaging alert system.
Emergency Alert System (EAS), which send messages via local radio and possibly
through Denver area television stations (provided by the National Weather Service and
activated through the Vail Public Safety Communications Center, Pitkin County Regional
Emergency Dispatch Center or Eagle County EOC) .
Variable Message Signage (with assistance from the Colorado Department of
Transportation).
Low power highway radio system (with assistance from the Colorado Department of
Transportation).
Local access television stations (channels 5, 13, 18 and 21).
Emergency vehicle public address systems.
Whenever an evacuation order is issued, the Incident Commander(s) SHALL identify an
Evacuation Center (sometimes referred to as an Evacuation Point) location (preferred location
would be County or municipal owned facilities) and request an Evacuation Center Manager
from the Sheriff’s Office Victims Services to meet and greet evacuees when they arrive at that
location. The Eagle County Emergency Operations Plan defines an Evacuation Center as a
temporary short term facility which provides shelter from the elements, restroom facilities and
information dissemination, usually for displacements anticipated to be 12 hours or less.
The Evacuation Center Manager must have communication with the incident command
organization in order to provide timely information to the evacuees.
There are several factors which must be considered when planning for an evacuation. Among
these are the characteristics of the hazard or threat itself. The magnitude, intensity, speed of
onset, duration, and impact on the local community, are all significant elements to be considered.
They will determine the number of people to be evacuated, time available in which to effect the
evacuation, and the time and distance of travel necessary to insure safety.
Whenever possible, specific subdivision level, all hazard evacuation plans will be developed by
the appropriate public safety entities with community input based upon the types of potential
hazards, and the location.
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Eagle County Emergency Operations Plan
Page G-4
Assignment of Responsibilities
Emergency Management:
Development and coordination of evacuation plans.
Assist in dissemination of the warning.
Assist in evacuation within capabilities and as requested.
Active EOC as necessary to provide resource support and to maintain liaison with State
and Federal authorities and authorities of other nearby political sub-divisions.
Vail Public Safety Communications Center or Pitkin County Regional Emergency Dispatch
Center:
Lead agency for dissemination of warnings when directed by the Incident Commander(s).
Notification of Emergency Management any time there is an incident requiring
evacuation/relocation of more than 10 people.
Notification of the Salvation Army and American Red Cross any time an evacuation is
ordered.
Fire Agencies:
Recommending and assisting in evacuation if situation warrants.
Assist in dissemination of warning.
Assist in evacuation within capabilities and as requested.
Law Enforcement:
Assist in dissemination of the warning.
Coordinate transportation to shelters for those who need transportation assistance using
busses, EMS or other appropriate vehicles.
Emergency traffic control and crowd control.
Assist in evacuation within capabilities and as requested.
Security of evacuated areas and Evacuation Centers.
EMS:
Assist in dissemination of the warning.
Assist in evacuation within capabilities and as requested.
Public Works:
Clearing of debris from roads as necessary to maintain evacuation routes.
Assist in evacuation within capabilities and as requested.
Transit Agencies:
Providing buses for temporary shelter from the elements as necessary.
Emergency transportation for those in need (coordinated by law enforcement).
Eagle County PIO Group:
Assist in dissemination of the warning.
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-5
Assist with providing information at Evacuation Centers.
The Salvation Army:
Provides staffing and food to evacuees at Evacuation Centers and Shelters.
American Red Cross:
Provides Evacuation Shelters, management and staffing. Provides staffing assistance for
Evacuation Centers.
Evacuation Center Manager:
Receive assignment from Incident Command.
Provide check-in to account for those evacuated.
Provide situation information to evacuees.
Determine need to open Evacuation Shelters.
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Eagle County Emergency Operations Plan
Page G-6
Mass Care
General
This function deals with the actions that are taken to protect evacuees and other victims from the
effects of the emergency situation. These actions include providing temporary shelter, food,
medical care, clothing, and other essential life support needs to those people that have been
displaced from their homes because of an emergency or disaster threat situation.
Purpose
Mass care describes the provisions that have been made to provide disaster victims with the
appropriate services when at a mass care facility. During the post-disaster period these facilities
may be used on a long-term basis to feed, care for, and provide temporary housing to the disaster
victims whose homes have been severely damaged or destroyed or cannot return to their homes
or continue to their destinations due to weather conditions or damage to or debris on roads. Other
long-term post-disaster mass care options may include: kitchens to feed people; water supply
stations; first aid stations; temporary housing in rental units, tents, hotels/motels, and mobile
homes; hygiene facilities (portable toilets and showers); mail service, etc.
Emergency Shelters
The Eagle County Emergency Operations Plan defines an Emergency Shelter as a temporary
longer term facility which provides shelter from the elements, sanitary facilities to include
restroom and shower facilities, sleeping accommodations, food services and information
dissemination.
Situation and Assumptions
The situations requiring mass care are identical to those requiring evacuations. Some
assumptions that are relevant to mass care planning are:
People will not desire staying in an emergency shelter if there are other options available
to them.
Shelter locations should provide for families with children to be segregated from the
general shelter population.
Medical support services and supplies may be needed for functional limitation
populations to travel to and after they arrive at the shelter location.
Concept of Operations
The need to establish Emergency Shelters should be determined from the information derived
from the Evacuation Center(s).
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-7
The American Red Cross will be the lead agency in shelter management. They have the
resources, depth of service and most importantly, the agreements in place with the schools and
recreation centers which are the only facilities that meet the needs for an Emergency Shelter.
Assignment of Responsibilities
In addition to the responsibilities listed in the evacuation portion of the plan, the following
agencies have the listed responsibilities when providing Mass Care:
American Red Cross:
Opening of the facility.
Staff composition and management structure.
Provisions for registering and tracking location of each evacuee (to be able to respond to
inquiries from the evacuee’s family, track health concerns, etc.)
Specific services provided to evacuees (shelter, feeding, medical care, etc.).
Ensures each shelter receives the necessary supplies to sustain itself.
Reporting requirements.
Termination of services and closure of the facility.
Eagle County Public Health and Environment and Department of Human Services:
Provide medical and mental health support to evacuees in coordination with the
American Red Cross resources on scene.
Eagle County Animal Services:
Provides companion animal shelter services, including food, sanitation and other
necessities, preferably in a location close to the established Red Cross shelter.
Provides support for care of livestock that may have been relocated due to the incident or
event.
Coordinates the actions needed to obtain sufficient personnel to staff animal shelters, as
needed.
Ensures each animal shelter has a highly visible identity marker and sign that identifies
its location.
Coordinates with the PIO Group to facilitate dissemination of information to the public
on the location of the companion animal shelters that will be opened.
Keeps shelters open as long as necessary.
Ensures each shelter receives the necessary supplies to sustain itself.
When appropriate, terminates shelter operations and closes the facility.
EMS Agencies:
Provides medical support to evacuees.
The Salvation Army (Local):
If appropriate, provides personnel to help staff mass care facilities.
If appropriate, provides food service support to shelters.
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-8
Non-profit/Public Service Organizations:
If appropriate, provide personnel to help staff mass care facilities.
Schools:
If appropriate, provides personnel to manage and staff mass care facilities.
Shelters students in school buildings when the situation warrants or when requested to do
so by the appropriate authority.
Recreation Districts:
If appropriate, provides facilities and personnel to manage and staff mass care facilities.
Law Enforcement:
Provides security at mass care facilities.
Provides traffic control during evacuee movement to mass care facilities.
Maintains order in mass care facilities.
.
Public Works:
Ensures power, water supply, and sanitary services at mass care facilities are maintained
during emergency conditions.
Public Information Group:
Makes public announcement about availability of mass care facilities and animal shelters
and their locations.
CSU Extension Service:
Develops and maintains list of local food warehouses and other sources of bulk food
stocks.
Evacuation Center Check-in
The Evacuation Check-in Form (or similar documentation) should be used to gather information
to confirm evacuation status, determine the need for evacuation shelters, gather special needs and
establish contact information in order to keep evacuee’s apprised of the status of the
situation/evacuation.
A sample Check-in sheet is included on the following page.
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-9
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-10
Re-Entry Management Operations
Situation and Assumptions for Re-entry
Following a disaster, where evacuation of portions of Eagle County have occurred,
roadblocks (traffic control points) will be established restricting re-entry evacuated areas
until it has been determined by public safety agencies and damage assessment teams, that
it is safe to do so.
The following points are essential for Safety during re-entry:
The provision of minimum access on primary roads
Reestablishment of emergency services (police, fire, EMS and medical facilities).
Removing of utility hazards
Considerations for Initiating Re-entry:
That a situation has affected all or portions of Eagle County that prompted an
evacuation.
That damage is such that food, water, and/or shelter may not be immediately
available.
That damage is such that debris may restrict movement along primary road
systems.
That damage is such that electrical power, gas and or water may not be available.
That damage is such that local emergency and public communications may not be
available or significantly reduced.
That damage is such that health services, medical facilities, and medical transport
may not be available.
That law enforcement, fire, and EMS services may be hampered.
Objective of Re-Entry
The objective of post-incident re-entry management is to identify immediate needs of
affected areas and once identified, provide a systematic assessment and recovery process.
Re-Entry Procedures
There is an absolute need to provide access by clearing debris from primary roadways, to
reestablish EMS, police and fire services and, remove and secure utility hazards while
establishing a minimum of capabilities, and to assess damages in order to manage an
effective response. There is also a recognized need for emergency protection measures.
Additionally, many outside services will be needed and outside interests will desire
access.
May 2018– Appendix G
Eagle County Emergency Operations Plan
Page G-11
Every effort will be made to allow evacuees to return to their homes and businesses. Re-
entry to all areas evacuated will be authorized based on public safety and security
concerns, the extent of dangers, and operational requirements public safety. The decision
to establish general re-entry will be evaluated through continuous coordination among the
various municipalities, county, state and federal agencies. This information will be
announced over all available media.
The Eagle County EOC will receive assessment from all incident command organizations
to determine extent of damage and will assist with resource acquisition and management
for the re-entry process.
Public Works officials will assure that primary roads are open and bridges are without
damage.
Public Information announcements will be made regarding the re-entry by all media
Restricted re-entry to the damaged area will be at the discretion of the authority(s) having
jurisdiction.
Until access is restored for all evacuees to re-enter an area without restriction, a check-
in/badging procedure shall be used to identify those persons allowed into an evacuated
area (utility workers, homeowners, etc.) with the requirement for all such persons to
display the badge on the outer most portion of their clothing while in the evacuated area.
Public Information announcements will be coordinated through the Joint Information
System.
All requests for assistance beyond the capabilities of a municipality or district should be
channeled through the Eagle County EOC.
Re-entry will be determined by priority scheduled as listed below or at the direction of
the controlling authority.
1. Emergency Services, public works, utility and damage assessment officials
2. Resident
3. Non-resident (insurance adjusters, repair personnel, etc.).
4. Unrestricted access
970.748.4413 mpielsticker@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: Matt Pielsticker, Planning Director
RE: Planning and Zoning Commission Appointments
DATE: May 4, 2020
SUMMARY: Three (3) vacancies for the Planning and Zoning Commission (“PZC”) are opening on May 1st.
Outgoing members include Marty Golembiewski, Alex Dammeyer, and Kenneth Howell. The Human
Resources Department received four (4) applications (ATTACHMENT A) for the three (3) open seats. After
interviews were conducted on April 28th, the Town Council took action to continue discussion until May 12th. In the
interim, Commissioners Dammeyer and Golembiewski have agreed to continue their involvement with PZC
meetings. On May 12th the Town Council may choose to appoint up to three PZC members. The Town Council
may also elect to re-advertise the vacancies for any number of open seats.
QUALIFICATIONS: The PZC serves as the Town’s zoning and design review board, charged with reviewing long
range planning and policy documents. Their role is more completely defined in Avon Municipal Code (“AMC”)
Section 7.12.040 . The AMC requires that at least five (5) members shall be registered electors of the Town at the
time of their appointment. The AMC also recommends that a minimum of two (2) industry professionals hold
positions at all times, and that these professionals be architects, landscape architects or designers. The AMC
guides and prioritizes appointments in the following prioritization: 1) industry professionals, 2) registered electors,
and then 3) persons having special skills and experience of particular value to PZC over persons who do not. Given
the dual role in dealing with both zoning and design review authority for the Town, the AMC recognizes that a
balance in membership is necessary between the lay community and industry professionals.
Please note that one of the continuing PZC members with a 2021 term expiration is not a registered elector. Two
of the applicants are not registered electors of the Town, and therefore the Council must consider the professions,
balance sought (i.e. industry vs. lay), and skillset brought by Ms. Land Arenschield and Mr. Mysnyk.
PZC COMPOSITION: Below is a summary of the continuing members and applicants along with their professions,
and place of residence:
Continuing Terms (2021 Term Expiration)
Steve Nusbaum Metro District Supervisor / Edwards Resident
Jared Barnes Planning Manager / Avon Resident
Lindsay Hardy Architecture / Avon Resident
Rebecca Smith Architecture / Avon Resident
Applicants
Donna Lang Arenschield Interior Design & Avon Business Owner/ Eagle-Vail Resident
James Edwards Property Maintenance Coordinator / Avon Resident
Sara Lanious Project Manager, Construction / Avon Resident
Daniel Mysnyk Teacher and Coach / Eagle-Vail Resident
ATTACHMENT:
A – Applicant Info
ATTACHMENT A
ATTACHMENT A
ATTACHMENT A
ATTACHMENT A
ATTACHMENT A
KateFranklin
From:SaraLanious <slanious@ranelson.com>
Sent:Friday, April17, 202011:15PM
To:Jobs Email
Subject:AvonPlanningandZoningCommissionmemberapplication.
Attachments:SaraLanious_ResumeTOA.pdf; TOAapplica.pdf
Pleaseacceptmyapplicationandresumeassubmission tobeconsideredtojointhePlanning andZoning / DRB
committee.
IhavebeenlookingforwaystobecomemoreinvolvedwiththetownIlivein, Avon. Thiscommittee seemslikea
naturalenvironment tooffer myexperience andlearnfromagroupofpeople andatownIrespect. Iwouldliketomake
adifference andgrowbygiving backtomycommunity andunderstand development inthiscommunity.
Thankyouforthe consideration, looking forwardtohearing fromyou.
Sara Lanious LEEDAP, NCIDQ #28984
RANelson LLC | Project Manager
970.471.2892 (C)
51EagleRoad #2 | P.O. Drawer5400 | Avon, CO81620
www.ranelson.com
Please consideryour responsibility to the environment before printing this e-mail.
This e-mail, including any attachments, is intended solely for the person(s) to whom it is addressed and may contain confidentialinformation protected by law. If you have received this e-mail inerror, please notify
us immediately by reply e-mail and then delete this message from your systemand destroyall copies. Disclosing, copying, distributing information included in thismessage, or takingactionbased on thismessage
by anyone otherthan the intended recipient(s) is strictly prohibited. We appreciate your cooperation. Unless stated to thecontrary, any opinions or commentsare personal to the writer and do notrepresent the
official view of the company.
1
ATTACHMENT A
S ara Lanious
NCIDQ, LEED AP c: 970.471.2892
e: s.lanious@gmail.com
Goals. Grow my career in the building industry while serving my local community through Planning and
Zoning Committee in Avon, CO.
Skills. Microsoft Office Suite, Adobe Creative Suites, AutoCAD, Sketch Up, Autodesk, CMIC, PlanGrid
Cert/Awards. USGBC- LEED Accredited Professional, NCIDQ certificate #28984,
Denali Princess Team Member of the Year 2013, Denali Princess Team of the Year 2014
Experience.
Interior Design Positions:
RA Nelson . Avon, CO. April 2016-Present:
Mange all aspects of custom home construction from budget, draws, construction schedule, team
management, Owner meetings.
Stantec. Philadelphia, PA. 2007-2012:
Integral part on large and small Interior Design teams, selecting finishes, Space Planning,
Conceptual Design, Design Development and Construction Documents and Administration.
Produced Facility Master plans for large health care clients, maintained database of facilities for 3
million square feet.
Analyzed products for price, durability, and aesthetics to determine the most successful solution
for each project.
Juggled architects, engineers, and consultants to maintain design elements, instructed
administrative staff on submittals.
Launched internal office peer critiques to discuss our different projects and challenges.
International work with the government health system in Doha, Qatar. Traveled with design team
for meetings and presentation purposes.
Ewing Cole. Philadelphia, PA. 2007:
Contributed to finalized construction documentation, along with client presentations.
Cubellis Associates. Philadelphia, PA. 2006-2007:
Regulated Architectural and Interior library for staff and vendors.
Surveyed existing floor plans, developed fast paced office design for building owners.
Hospitality/ Customer Service / Manager Positions:
Vail Marriott Mountain Resort, Vail, CO. June 2015- April 2016:
Assist General Manger in daily duties, uniform coordination, minor renovation consulting
Denali Princess Wilderness Lodge, Denali, Alaska. Summers 2013/2014:
Maintained a professional composure in a fast-paced environment at the largest hotel in Alaska
Front Desk Assistant Manager 2014, daily communication with every department at hotel.
Managed staff, created a weekly schedule, completed daily tasks while problem-solving
emergency situations to ensure the best guest experience.
Greet guests, check-in/out, problem solve travel arrangements and tours.
Vail Mountain Club, Vail, CO. Private Ski Club. November 2013-April 2013:
Build relationships with returning members, manage the delivery of skies in a timely manner.
Education 2000-2005. University of Kansas: Bachelor of Fine Arts. Interior Design
Volunteerism NPS Trail Day Service Project, Salvation Army, Habitat for Humanity, “pop-up”
homeless meals in Philadelphia
ATTACHMENT A
Daniel Mysnyk
Avon, CO 81620
danielmysnyk9_wim@indeedemail.com
319) 430-9324
Authorized to work in the US for any employer
Work Experience
High School Teacher and Coach
Vail Christian High School - Edwards, CO
August 2016 to Present
Geometry, Algebra 2, Conceptual Physics, Performance PE
Advanced Placement Macro Economics and Statistics
Both are dual enrollment credit through University of Colorado Christian
Football Defensive Coordinator, Throwers Coach in Track, Head Strength Coach
Academic Tutor and Substitute Teacher
Colorado Mountain College - Edwards, CO
June 2015 to Present
Worked with students ranging in age from 10-45 to help them master concepts
Subject areas included common core mathematics, college algebra, precalculus, calculus, statistics,
and economics
Personal Trainer and Group Fitness Instructor
W" Wellness center - Waverly, IA
2012 to Present
Tarleton State Rec Center in Stephenville, TX
Avon Rec Center in Avon, CO
Redesigned entire fitness facility at Vail Christian High School
Certified Ski Instructor
Vail Resorts - Vail, CO
November 2015 to May 2019
PSIA Alpine level 1
Snowboard level 1
Child Specialist level 1
Data Mining Scientist
Center for Agricultural Excellence - Stephenville, TX
September 2014 to September 2015
Developed automated methods for detecting anomalous crop insurance claims using MODIS/PRISM/
LANDSAT as well as FSA/RMA crop insurance data
ATTACHMENT A
Daily workflow included pulling information from the data warehouse using Teradata; manipulating,
exploring, and building models with the data using the programming language R; preparing visual tools
and technical write ups to explain findings
Research Project: "Land Classification and Border Pixel Detection"
Effectively determined number of distinct crops on a field using MODIS satellite data
Developed preliminary algorithm to detect pixels that border two crops
Research was written up, accepted, and presented at the 2015 International Conference on Remote
Sensing and Geoinformation of Environment
Data Mining Internship
Center for Agricultural Excellence - Stephenville, TX
June 2013 to August 2014
Research Project: "Automated Claims Analysis for the US Crop Insurance Program"
Examined effectiveness of using remotely sensed data to predict crop insurance fraud
Established statistically significant correlation between existing technique and k-means cluster
analysis
Research presented at National Consortium for Data Science at the University of North Carolina
Research Project: "Not Enough Sun in Oklahoma"
Predicted solar energy output based upon weather forecast data using Support Vector Machines
Research presented at Texas A&M Research Symposium
Data querying, manipulating and modeling done using SAS, Oracle SQL, and R
Entrepreneurship Internship
Global Café - Denver, IA
January 2013 to May 2013
Completed the 501(c)(3) application in an effort to grant the company nonprofit status
Improved marketing for the company by designing a website and creating business cards
Aided company in requesting and receiving donations from local businesses
Education
Master of Science in Finance and Economics
West Texas A&M - Canyon, TX
June 2019 to Present
Master of Mathematics in Data Mining
Tarleton State University - Stephenville, TX
August 2014
Bachelor of Arts in Mathematics and Economics
Wartburg College - Waverly, IA
May 2013
Skills
R
SQL
ATTACHMENT A
Excel
Rapid Miner
Tableau
Algebra
Calculus
Data Science
Microsoft SQL Server
Data Mining
Geometry
Analytics
Personal Training
ATTACHMENT A
(970) 748-4087 ewood@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: Elizabeth Wood, Communications & Marketing Manager
RE: Community Relief Grants
DATE: May 5, 2020
SUMMARY: The Town of Avon has allocated over $250,000 to help the community respond to and recover
from the COVID-19 outbreak. The Community Relief Grant Review Committee (“Committee”) received
seven applications requesting a total of $332,000 in funding.
As of April 28th, the following funding was allocated:
ORGANIZATION FUNDING AMOUNT
Salvation Army $100,000
Eagle Valley Community Foundation $100,000
Avon Restaurant Food Vouchers $55,000
TOTAL FUNDING ALLOCATED $255,000
BACKGROUND: On April 23rd, Council asked the Committee to finalize funding recommendations for the
remaining applications. The committee met on Monday, April 27th to discuss additional funding. Council
expressed their top priority was food and shelter assistance for Avon residents. Many organizations are
offering those types of relief services, including Salvation Army, Swift Eagle Charitable Foundation and
Catholic Charities. The Committee recommends funding both Swift Eagle and Catholic Charities at
$5,000 each.
The United Way of Eagle River Valley presented a unique application. They are delivering prepared meals
each week to local homebound seniors and low-income families with young children who are experiencing
financial hardship. The committee recommends funding the $2,000 request.
The Vail Valley Charitable Foundation also presented a unique application, requesting funds for medical
bills and living expenses so that Avon residents with long term illness can focus on healing. The
Committee recommends $15,000 in funding.
Finally, the Vail Valley Soccer Club submitted an application requesting financial aid for their members.
They have approximately 175 members who live in Avon and some receive financial assistance. They have
lost an estimated $40,000 in fundraising to date. As this application did not meet the top priorities of food
and shelter assistance outlined by Council, the committee does not recommend funding at this time
and will suggest that Vail Valley Soccer Club submit an application during the annual community grant
cycle.
The Ad Hoc committee recommends the following funding:
ORGANIZATION FUNDING REQUEST RECOMMENDATION
Swift Eagle Charitable Foundation $30,000 $5,000
Vail Valley Charitable Foundation $25,000 $15,000
Catholic Charities $10,000 $5,000
Vail Valley Soccer Club $10,000 $0
United Way of Eagle River Valley $2,000 $2,000
TOTAL FUNDING $77,000 $27,000
Page 2 of 2
TOWN MANAGER COMMENTS: Staff will continue to monitor our primary community relief funding
entities, including Eagle County, Salvation Army and other community non-profits to keep up to date with
the demands they are experiencing and their funding needs . In addition to the Committee
recommendations, the Eagle Hope Center is requesting $10,000 for additional therapist services to connect
with students over the summer. The Committee did not have an opportunity to review this request. I am
recommending that Council approve this funding request based on the increase in mental health concerns
that have been reported to us by Eagle County Health.
FINANCIAL CONSIDERATIONS: The total Community Relief Grant Funding will increase from $255,000
to $292,000 with this recommendation and with $10,000 for the Hope Center.
RECOMMENDATION: Staff recommends approving Resolution 20-13, Concerning the Allocation of
COVID-19 Grant Funding.
PROPOSED MOTION: Motion to approve Resolution 20-13, Concerning the Allocation of COVID-19 Grant
Funding.
Thank you,
Elizabeth Wood
ATTACHMENTS:
Attachment A: Resolution 20-13
Attachment B: Report-Avon Police Chief Greg Daly Eagle Hope Center
Res 20-13 Allocation of COVD-19 Grant Funding
Page 1 of 4
TOWN OF AVON
RESOLUTION 20-13
CONCERNING THE ALLOCATION OF COVID-19 GRANT FUNDING
WHEREAS, COVID-19 is a highly contagious virus that has spread throughout the United
States, including the Town of Avon, Colorado (the “Town”); and
WHEREAS, COVID-19 may cause serious illness and death, especially with respect to
elderly persons or those with underlying health conditions; and
WHEREAS, on January 30, 2020, the World Health Organization declared the worldwide
outbreak of COVID-19 a public health emergency of international concern; and
WHEREAS, on January 31, 2020, the United States Department of Health and Human
Services declared COVID-19 a public health emergency; and
WHEREAS, on March 6, 2020, Eagle County declared a local disaster; and
WHEREAS, on March 10, 2020, in response to the spread of COVID-19, Governor Polis
declared a state of emergency; and
WHEREAS, on March 19, 2020, the Avon Town Manager declared a local disaster
emergency, and Town Council extended such declaration on March 24, 2020; and
WHEREAS, on March 25, 2020 Governor Polis issued Executive Order D 2020 017
wherein he ordered Coloradoans to stay at home due to the presence of COVID -19 in the state,
subject to certain limited exceptions; and
WHEREAS, since March 25, 2020 the Colorado Department of Public Health and
Environment, has issued several Orders directed at the current coronavirus (COVID-19) public
health emergency. Included within such Orders are provisions, with certain stated exceptions,
requiring that: (i) all individuals currently living with the State of Colorado must stay at home
whenever possible; (ii) individuals must comply with social distancing requirements; (iii) all
public and private gatherings of any number of people occurring outside of a residence are
prohibited; and (iv) travel by automobile or public transit is prohibited, except necessary travel as
defined in the orders; and
WHEREAS, although some of the governmental orders described above may have been
updated since they were issued, the critical substantive provisions of such orders remain in effect
as of the date of the adoption of this resolution; and
Res 20-13 Allocation of COVD-19 Grant Funding
Page 2 of 4
WHEREAS, the cumulative effect of the orders has been to effectively shut down most
businesses, and the return of the tourist economy in the near term is in doubt; and
WHEREAS, the Avon economy is largely tourist-based, and it is essential to both the short
term and long term economic vitality of the Town that workers and small businesses receive
financial and other means of support while businesses are closed; and
WHEREAS, a loss of workers and businesses would have a devastating effect on the Avon
economy as well as the Town’s financial and other resources; and
WHEREAS, at its April 16, 2020 meeting, Town Council determined it was in the best
interest of the Town to provide grants to certain organizations supporting local residents in need
to due to the COVID-19 pandemic (the “Grant Program”), and directed the Town Manager and
staff to form a committee (the “Committee”) to identify organizations supporting local residents
in need due to the COVID-19 pandemic and to propose funding levels for such organizations; and
WHEREAS, the Committee has met and determined the Catholic Charities of the Diocese
of Denver, Colorado (“Catholic Charities”), Swift Eagle Charitable Foundation (“Swift Eagle”),
Vail Valley Charitable Foundation (“VVCF”), United Way of Eagle River Valley (“United Way”)
and Eagle Hope Center (“Hope Center”) are, respectively, not for profit organizations supporting
Avon residents in need due to the COVID-19 pandemic, and both organizations are in need of
additional financial support; and
WHEREAS, the Committee has recommended allocating $5,000 to Catholic Charities;
and
WHEREAS, the Committee has recommended allocating $5,000 to Swift Eagle; and
WHEREAS, the Committee has recommended allocating $15,000 to VVCF; and
WHEREAS, the Committee has recommended allocating $2,000 to United Way; and
WHEREAS, the Committee has recommended allocating $10,000 to Hope Center; and
WHEREAS, it is necessary and appropriate for the Town Council to adopt this resolution
memorializing and confirming in all respects the establishment of the Grant Program and
Committee, and ratifying and confirming all actions taken by the Town Manager and his staff in
establishing the Committee and its effort to identify qualified grant recipients, as directed by the
Town Council.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Res 20-13 Allocation of COVD-19 Grant Funding
Page 3 of 4
Section 1. The Town Council finds, determines, and declares that the Committee and the
Grant Program has served and will continue to serve the following public purposes:
A. Providing immediate critical financial resources to the non-profit organizations that
provide needed support to the Avon community and have been impacted by the COVID-19
pandemic.
B. Providing immediate and critical financial resources to individuals, families and
workers who contribute to the Avon community and economy and who have been impacted by the
COVID-19 pandemic.
C. Enhancing the likelihood the individuals who comprise the Avon workforce will
remain in Avon, thereby protecting and preserving the short term and long term economic vitality
of Avon, and the financial health of the Town.
Section 2. The Town Council further finds, determines, and declares that the public
benefits to be derived from the Committee and the Grant Program are both significant and
substantial, and justify the expenditure of the public funds necessary to establish and admini ster
the Grant Program. The Town Council further finds, determines, and declares that the Town will
receive adequate consideration for its financial contribution to the Grant Program in the form of
the significant and substantial public benefits described above.
Section 3. For the reasons set forth above, the Town Council finds, determines, and
declares that Program will provide a public benefit and further a public purpose within the meaning
of Article 11, Section 2 of the Colorado Constitution.
Section 4. The Town Council hereby ratifies and adopts the actions of the Town Manager
and the Committee and hereby directs the Committee to award grants to Catholic Charities in the
amount of $5,000, Swift Eagle in the amount of $5,000, VVCF in the amount of $15,000, United
Way in the amount of $2,000 and Hope Center in the amount of $10,000.
Res 20-13 Allocation of COVD-19 Grant Funding
Page 4 of 4
ADOPTED this 12th day of May 2020.
AVON TOWN COUNCIL
By:
_______________________________
Sarah Smith-Hymes, Mayor
Attest:
________________________________
Brenda Torres, Town Clerk
970 748 4049 gdaly@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: Greg Daly, Chief of Police
RE: Eagle Hope Center Operational and Funding Update
DATE: April 23, 2020
SUMMARY: The Hope Center of the Eagle River Valley known as the Eagle Hope Center has been
operating for nearly two years on the Eagle River side of Eagle County. The Hope Center has a separate
operation on Basalt/ Roaring Fork valley side servicing the Pitkin County and Garfield county service
population. The Eagle Hope Center fulfills two separate mission in Eagle County- crisis intervention and
school-based clinician services for juvenile mental health. The Eagle Hope Center is officed at the Eagle
County Paramedic Services ambulance building in Eagle.
BACKGROUND: The Hope Center (parent company formerly known as the Aspen Hope Center) has been
operating in the Aspen/ Roaring Fork area since 2009. The Hope Center originated after a research
study/gap analysis was conducted by the University of Colorado's Depression Center. The research team
spent nine months gathering data and interviewing the community at large only to devise a lengthy report
with fifty recommendations. The Hope Center is the product of that research study. Their mission - remove
all barriers to immediate, community-based treatment, decrease recidivism rates and significantly reduce
the number of people transported to ER's, jails and inpatient psychiatric facilities. The community chose
the top five recommendations that would make the most impact and opened an agency that removed all
barriers to receiving quality mental health treatment immediately and shored up the gaps that individuals
were falling through.
The Eagle Hope Center crisis response mode is as follows:
➢ An individualized 24 crisis hotline.
➢ 24/7 on call mental health clinicians ready to respond to mental health crisis calls throughout Eagle
County.
➢ When officers are dispatched to a call, an Eagle Hope Center clinician and an Eagle County
Paramedic Services community paramedic are contacted and are requested to respond to the
residence/ location.
➢ When the scene is safe, the clinician and community paramedic are invited in for face to face
communications with the patient.
➢ When the clinician ascertains that they are safe, the officers can be released and be available for
calls.
➢ Based on the Eagle Hope Center model, they stabilize the patient within the residence. This
process de-escalates the crisis. There is follow up daily for 3-7 days, a referral to a licensed
clinician for continued care.
➢ The benefits of this model include no medical transport and no cost to the patient for a medical
transport. There is no emergency room visit or admit to the hospital. There is no cost to the
patient. There is no transport to an out of county mental health facility. No accrued cost. There is
no mental health M1 (72-hour hold) stay at a mental health facility- no cost to the patient.
➢ There are exceptions when an individual may need to be placed on an M1 hold, but generally due
to a set of factors to include alternated mental states.
Page 2 of 4
The Eagle Hope Center was initially financially seeded by the Eagle County Paramedic Services, Eagle
Vail Health/County Behavioral Health Funding, Eagle County Government, Town of Eagle/ Eagle PD, Town
of Vail/ Vail PD and Town of Avon/ Avon PD.
STAFFING: The Eagle Hope Center is managed by Program Director Carrie Benway. Carrie’s eight years
of service on Eagle County’s Board of Education and her professional leadership roles as
YouthPower365’s Director of Development and The Family Learning Center’s Director of Development and
Operations have given her an in-depth understanding of the complex challenges in Eagle County and the
resources needed to best serve our community members. Carrie is highly engaged in our community’s
collaborative effort to ensure behavioral health services are accessible to everyone in the Eagle River
Valley/ Gore Valley/ Vail Valley.
In February, the Eagle Hope Center added Teresa Haynes, Psy.D to the school-based program as the
team’s second clinical supervisor. Teresa and her family moved from Leadville where she had a private
practice for the past several years. Prior to that, Teresa has worked with DHS and other school districts
with families and young children and she specializes in play therapy and EMDR. In March, Lance Nabers,
LPC joined the mobile crisis co-response team as clinical supervisor Lance originally comes from Texas
and has wonderful experience in the realm of crisis intervention, FQHC's and integrated behavioral health
care, foster care and therapeutic homes. He specializes in Cognitive Behavioral Therapy, Dialectical
Behavioral Therapy, trauma specialties and more.
There are four additional contract clinicians who are based out of Boulder and come to Eagle County on a
scheduled rotation. It has been difficult to retain staff in Eagle County based on cost of living and
affordable housing challenges. The mobile crisis team does have one crisis clinician who lives full-time in
the valley.
PROGRAMS: The Eagle Hope Center’s school-based team consists of nine (9) school-based mental
health therapists and two (2) supervisors and they serve eight (8) Eagle County Schools as well as the
Stone Creek Charter Academy. For the 20/21 school year, the school-based program is expanding to
include the Eagle County Charter Academy and two (2) elementary schools.
The Annual Report Includes details of the number of students served by the Eagle Hope Center’s school-
based team served during the first semester of the 19/20 school year. The 2019 Hope Center annual
report can be viewed online at https://ourhopecenter.org/2019-annual-report
Since March 16th, when Eagle County Schools began remote learning, the school-based team has
averaged 115 one-to-one counseling sessions with students per week, via telehealth. School-based
therapists also are hosting group therapy sessions for students, providing additional support for teachers,
and participating in Facebook Live “Question and Answer” Sessions for parents.
Calls to the 24/7 crisis line have decreased with the COVID-19 stay at home order. The Eagle Hope
Center has staffed the mobile crisis team to be prepared for the anticipated increase in calls when
restrictions are lifted.
Page 3 of 4
Mobile Crisis Response April (as of 4/23/20)
Mobile Crisis Response March 2020
Mobile Crisis Response Year-to-date
2019 Mobile Crisis Response
Page 4 of 4
FINANCIAL CONSIDERATIONS: The current 2020 operating expenses for the Eagle Hope Center is
$1,985.788. This budget includes both the 24/7 mobile crisis team and the school-based program. 83% of
the Hope Center’s revenue is from program support.
The revenue is funded by the following commitments for 2020:
➢ Town of Avon via Avon PD budget line item: $19,500
➢ Eagle County Paramedic Services: $80,000
➢ Eagle Valley Behavioral Health: $500,000
➢ Eagle County Mental Health Fund 1A: $320,000
➢ Town of Vail/ Vail PD: $32,000
➢ State of Colorado Office Of Behavioral Health: $290,000
➢ Rocky Mountain Health Plans: $151,000
➢ Vail Health: $18,000
➢ Town of Eagle PD: $8,500
➢ Eagle County School District: $160,000
The school-based team’s contract includes providing forty (40) hours of additional support to students
during the summer months. With the anxiety and stress caused by COVID-19, the Eagle Hope Center is
actively seeking additional funding to offer additional support to students during the summer of 2020. The
staff at the Eagle Hope Center very much appreciate the current funding that the Town of Avon provides
towards its mission. Per Program Director Carrie Benway, an additional grant of $10,000 would be
meaningful and would allow the Eagle Hope Center therapists connect with more students over the
summer. Four of Carries’ best school-based therapists have said they would be happy to work additional
hours this summer because of the high need/ anxiety and school being out s ince March 13th. Currently
they do not have the funding in their budget to pay them to work additional hours. $10,000 in additional
funding from the Town of Avon would allow Eagle Hope Center to pay their therapists for additional hours
to support students.
However, any additional financial support that the Town of Avon may be in a position to provide would be
very much appreciated.
Thank you, Chief Greg Day
970-748-4065 ddempsey@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: Danita Dempsey, CASE Manager
RE: Interviews and Appointments to CASE Committee
DATE: May 8, 2020
SUMMARY: Three vacancies opened on the Culture, Arts & Special Events Committee on February 1,
2020. Outgoing members were Chris Cofelice, Pedro Campos and Kathy Ryan all of which have reapplied
for another term during the application process ending on March 31, 2020. The CASE Committee advisory
in nature, reviews, researches and provides guidance the on culture, arts and special events programming
in the Town of Avon. Their role is more completely defined in Resolution 19-12 adopted on May 28, 2019 –
Attachment A
Staff received three applicants for three open seats on the CASE Committee submitted by outgoing
members Chris Cofelice, Pedro Campos and Kathy Ryan who all have a desire to continue for another two-
year term. Applicant information is provided in Attachment B. After a brief introduction by each applicant
and a summary of their interest to serve, Council will have to time ask each applicant questions prior to
appointments.
QUALIFICATIONS: Resolution 19-12 requires CASE Committee members are Eagle County residents to
be eligible for appointment as Voting Members; and, at least four (4) Voting Members are registered
electors of the Town or owners or representatives of an existing business with a physical location and
address in the Town of Avon at the time of their appointment to CASE. Resolution 19-12 guides and
prioritizes preferences to persons having experience with (1.) special events, (2.) event site planning and
design, (3.) culture and arts or (4.) local business.
Appointments shall be made by Council in February, or as soon as thereafter as possible, after posting
notice to solicit interested persons. Council shall appoint four (4) persons in odd numbered years and three
(3) persons in even numbered years to fill CASE seats.
CASE COMMITTEE COMPOSITION: Provided in Table 1 below, is a summary of the continuing members
and applicants along with their term dates and professions:
Member Term Start Date Term End Date Profession
Campos, Pedro*1-Jun-20 1-Feb-20
Lead Planner, Landscape Archetitect, Principal and Shareholder;
Zehren & Associates, Inc.
Cofelice, Chris*1-Jun-20 1-Feb-20 Director of Sales & Marketing, Westin Riverfront Resort & Spa
Denhart, Jason 1-Jun-20 1-Feb-21 Vice President of Philanthropy, Bravo! Vail Music Festival
Haley, Timothy*1-Jun-20 1-Feb-21 Electronic Banking Officer, Alpine Bank Avon Branch
Mattis, Lisa*1-Jun-20 1-Feb-21 CEO & President, Can Do Multiple Sclerosis
Ryan, Kathy*1-Jun-20 1-Feb-20 Retried from Vail Resorts
Stanley, Ruth*1-Jun-20 1-Feb-21 Realsetate Broker, Keller Williams
* Denotes service on the sunset Ad Hoc Special Events Committee
TABLE 1 - CASE Committee Composition
Page 2 of 2
RECOMMENDATION: Staff recommends reappointment of Chris Cofelice, Pedro Campos and Kathy Ryan
all who provide highly valued insight, opinion, knowledge of the community and creative ideas to the CASE
Committee.
Thank you, Danita
ATTACHMENTS:
Attachment A – Final Resolution 19-12
Attachment B – Applicant Information
ATTACHMENT A
APPLICATION FOR THE
TOWN OF AVON
CULTURAL, ARTS AND SPECIAL EVENTS (CASE) COMMITTEE
DEADLINE FOR APPLICATION: MARCH 31, 2020
Name: Chris Cofelice
Occupation & Place of Employment: Director of Sales & Marketing, Westin Riverfront
Resort & Spa
Mailing Address: PO Box 754 Edwards, CO 81632
Phone: 407-920-8681
Email: ccofelice@westinriverfront.com
Please briefly describe your interest in the Cultural, Arts, and Special Events
Committee:
I’ve served on the committee since its inception as an ad hoc committee and have enjoyed
collaborating with committee members, town staff and producers. I believe there is so much
potential with Events in Avon and would like to continue to be a part of the dialogue and
strategy to improve our overall events calendar. There’s opportunity to build on the success
we’ve had with Avon LIVE and July 3rd as well.
What background, experience, or special skills would you bring to the Committee?
My background is in group & leisure sales and marketing for a number of hotels in both Vail
and Beaver Creek. I have thorough knowledge of peak and off peak time periods and what
kinds of events have traditionally filled hotel rooms.
Is there anything else we should know about you?
I have always been more on the economic driver for events, but believe in the vision of
building more community events that could evolve into larger events that attract destination
guests. The most successful events in our valley all have a strong local presence and I
believe you can have both.
Thank you for your consideration of me for another term with CASE!
Chris
CHRIS COFELICE
Director of Sales & Marketing
Westin Riverfront Resort & Spa Avon, Vail Valley
126 Riverfront Ln, PO Box 9690, Avon, CO 81620
T 970.790.2001 F 970.790.5555
ATTACHMENT B
CASE COMMITTEE APPLICATION – MARCH 2020 DANITA DEMPSEY
APPLICATION FOR THE
TOWN OF AVON
CULTURAL, ARTS AND SPECIAL EVENTS (CASE) COMMITTEE
DEADLINE FOR APPLICATION: MARCH 31, 2020
Name: ____________________________________________________________________________________
Occupation & Place of Employment: ___________________________________________________________
Mailing Address: ___________________________________________________________________________
Phone: ___________________________________________________________________________________
Email: ____________________________________________________________________________________
Please briefly describe your interest in the Cultural, Arts, and Special Events Committee:
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
What background, experience, or special skills would you bring to the Committee?
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Is there anything else we should know about you?
__________________________________________________________________________________________
__________________________________________________________________________________________
__
__
Pedro Campos
Land Planner / Landscape Architect / Principal & Shareholder Zehren and Associates, Inc
Post Office Box 451, Edwards, Colorado
970 390 4270 cell / 970 949 0257 office x132
pedroc@zehren.com
I remain very interested and committed in Avon's CASE Committee. I have been involved since the formation of the Adhoc Committee and
subsequently its formalization. My personal interest is to help develop a calendar and program of diverse cultural and entertainment events
that will enrichen the lifestyle and experience for the residents, local community, guests and visitors. I am interested in helping activate
public spaces, to bring life, vitality and a sense of place and identity to Avon, and help it succeed into the future.
As a professional planner and designer I bring 24 years of experience with a specialization in designing, planning and programming multi-use
public spaces, including plazas, parks, malls, open spaces, and events venues. I have a lot of experience with team oriented collaborative
work, creative brainstorming processes, and consensus building. I can bring critical thinking, decision-making, and public speaking skills to
the group, and help in reviewing and evaluating budgets, proposals and new ideas.
I have lived in the area the past 23 years and have a lot of insight, experience and familiarity with local and regional events venues, festivals,
and past traditions. I have volunteered as an Ambassador for the 1999 and 2015 World Alpine Ski Events, and served as host to several s
_______________________________________________Spanish speaking ski teams. I serve on the Board of the Directors for the Vail Valley Partnership. Over my carrier I've become very involved_________________________________________
_______________________________________________with events venue planning and design. Currently working with City of Glenwood, Town of Dillon, Town of Telluride, Beaver Creek Resort a_________________________________________
and the Vail Valley Foundations on parks and events spaces, and how to improve the layout of existing facilities for events and recreation.
REFERENCES:
Mike Imhof, President, Vail Valley Foundation, 970.748.5917 (d)
Jen Brown, Director, Beaver Creek Resort Company, (970) 845-5857
Chris Romer, President & CEO, Vail Valley Partnership 970.477.4016
CASE COMMITTEE APPLICATION – MARCH 2020 DANITA DEMPSEY
APPLICATION FOR THE
TOWN OF AVON
CULTURAL, ARTS AND SPECIAL EVENTS (CASE) COMMITTEE
DEADLINE FOR APPLICATION: MARCH 31, 2020
Name: Kathy Ryan
Occupation & Place of Employment: retired / Vail Resorts
Mailing Address: PO Box 1107
Phone: 970.748.0543
Email: Kathyryan@aol.com
Please briefly describe your interest in the Cultural, Arts, and Special Events Committee:
1. Because of my background I am specifically interested dance and classical string music.
2. 2. I live on N Shore of Nottingham Park. Activities on that property directly affect the quality of life for my
neighbors and myself.
3. 3. I feel that the CASE committee is an appropriate place to use my talents and skills.
What background, experience, or special skills would you bring to the Committee?
1. As a contributing member since the committees inception, I have been an active participant in its
transitioning growth and look forward to the opportunity to be involved in it’s future morph.
2. 2. Many neighbors share with me adulations and concerns for the committees’ work. I am willing to
communicate @ meetings those concerns, and encourage and support neighbors to appear during ‘public
comment’ at meetings.
Is there anything else we should know about you?
1. I am considerate of and responsible to the committee’s success I understand planning requires conversation,
negotiation and cohesion.
2. I am willing to share my time /skillset to make contribution.
Kathy Ryan 414 W Beaver Creek Blvd A-21; PO Box 1107; Avon, Colorado, 81620; 970.748.0543; Kathyryan@aol.com
Professional Experience
VAIL RESORTS, AVON, COLORADO Private Lesson Instructor November 1992 - Present
• Teach and create a private lesson experience to i mprove skiing ability, strength.
• Evaluate individuals' abilities, needs, and physical conditions, and develop a suitable lesson to meet their expectations.
• Select appropriate terrain and snow conditions to ensure a safe and fun lesson.
• Respond to customer, public, or media requests for information about skiing, family programs and woman specific
programming.
• Observe client and inform them of corrective measures/ exercises necessary for skiing improvement.
• Explain safety rules governing skiing.
• Administer emergency first aid, if necessary, and call patrol when necessary.
• Advise clients about proper clothing and suitable equipment for their level equipment.
• To be a 26 / 7 concierge for Vail Resorts, and the Beaver Creek Adult Ski School.
VAIL RESORTS: RED SKY GOLF CLUB, WOLCOTT, COLORADO Membership Concierge May 2005 - October 2013
• Greet club members by name as they enter the club
• Coordinate visiting guest / potential member reception. Welcome, notify of arrival, engage in conversation.
• Answer the club telephone main line. Direct and transfer incoming phone calls. Provide information when appropriate.
• Perform office duties when needed. Locate supplies for other departments; stuff envelopes for mass mailings, monitor
event sign-up sheets, create event flyers, maintain club bulletin boards. Print boarding passes.
• Provide information about local features, such as shopping, dining, nightlife, or recreational destinations.
• Make dining and other reservations for members / guests.
• Receive, store, or deliver: luggage or mail.
• Assist in the planning and execution of special events, parties. Issue front gate entry permits, create name tags and seating
charts.
• Design and broadcast visual media display located in locker rooms.
• Identify and inform when building is in need of repair (ex.: lights, toilets, etc)
• Carry out unusual requests, such as searching for hard-to-find items or arranging for exotic services, such as hot-air
balloon rides.
• Arrange for items lost by members / guests.
• Assist members with their business technical needs: fax, phone charging, quiet room for receiving incoming group call
Other Service positions held:
Vail Pass Bicycle guide; Barista: Starbucks; Town of Avon: Ad Hoc Special Events Committee; University of Nevada: Reno :
Teaching Assistant; Hyatt Regency: concierge on Regency level: Lake Tahoe & Beaver Creek
Education : MICHIGAN STATE UNIVERSITY
B.S.: Education & Recreation Therapy. Magna Cum Laude
M.S.: Educational Psychology M.A : Horticulture Therapy
Additional Skills
• Social Media adept. Composure at chaotic times. Easily interacts with individuals with varied geographical
backgrounds. Organized, open to change, excited to develop new skills .
970-748-4023 cmcwilliams@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: David McWilliams, AICP, Town Planner
RE: Second Reading of Ordinance 20-05, Approving Code
Text Amendments for Electric Vehicle Charging, HVAC
Efficiency and Solar-Ready Requirements
DATE: May 7, 2020
SUMMARY: For consideration by the Town Council is Ordinance 20-05, Code Text Amendments for
proposed changes to Avon Development Code (Chapter 7) and Building Code (Chapter 15), requiring Electric
Vehicle (EV) equipment to be installed during the construction of new residential, mixed use, and commercial
projects. Additional proposed Chapter 15 modifications include requiring solar-ready homes and increased
heat ventilation and air conditioning (HVAC efficiency standards. The Town Charter requires Town Council
hold a public hearing and two readings of an Ordinance to approve changes to Municipal Code. Staff
suggests holding a second reading of the item, accepting any public comments from the public, and approval
of the Ordinance.
Council approved first reading of the Ordinance on April 28 and requested that Staff notify all contractors who
pulled permits with the Community Development Department in 2019 of the changes. No comments were
received as of the packet publishing.
Code Text Amendment Process. Chapter 15 changes are not subject to formal PZC review.
PUBLIC NOTICE: Notice of the Planning and Zoning Commission’s public hearing was published in the
March 27, 2020 edition of the Vail Daily in accordance with Sec. 7.16.020(d) of the Avon Development Code.
Mailed notice is not required for this application. Public notification and posting of the Ordinance comply
with noticing requirements.
BACKGROUND: The Town Council adopted the Climate Action Plan for the Eagle Valley (CAP) in 2017
(linked below). Since then, various task force committees were formed to dissect the CAP and develop
actionable items for Eagle County communities to implement and achieve carbon reduction goals. The
Sustainable Building Code Task Force (Task Force) was formed in 2019 to provide “above building code”
and other construction related actions. The Task Force created the Building Code Recommendations for
Local Governments in Eagle County, Colorado (Recommendations, linked below), which summarizes
amendments local communities should take. Before the Task Force presented to Town Council, Building
Official Derek Place presented some of the findings and recommended these proposed changes to Council.
Staff was directed to initiate an application to incorporate some of the recommended Town Code changes.
Town Council was presented the summary of the Recommendations by the Task Force on March 10.
A principle component of the proposal is the requirement of new-builds to include EV infrastructure.
Additional proposed modifications to the Building Code promote energy efficiency and solar readiness of
residential buildings. In the Eagle Valley, The Town is an early adopter in the arena, and it is unclear when
970-748-4023 cmcwilliams@avon.org
other jurisdictions will adopt similar code, or what the precise regulations will be. One exception is the Town
of Eagle, who adopted the increased HVAC efficiency standards in a prior code adoption cycle.
EV READY PROPOSAL: Chapter 15 modifications propose that for all R3 (single family, duplex, townhouse)
and all new non-residential, mixed use, and/or multi-family are required to provide enhanced parking spaces,
depending on the use and number of spaces. The Avon Development Code changes tie into new language
of the Building Code so that developers will be required to plan for and show how new proposed development
will comply with the regulations at the future building permit phase.
Definitions for the three installation types align with the infographic, below.
Source: https://www.swenergy.org/cracking-the-code-on-ev-ready-building-codes
EV infrastructure is proposed to be required as outlined below. Note, Staff changed the values after taking
a second look at the potential ramifications of the requirement on typical single family and duplex designs:
Table 1. Residential EV Requirements
Number of EV
Capable
Spaces
Number of EVSE
Ready Spaces
Number of EVSE
Installed Spaces
1 to 6 spaces None 1 None
7 or more spaces 15% of spaces 10% of spaces 5% of spaces
Table 2. Non-residential and Mixed-Use EV Requirements
970-748-4023 cmcwilliams@avon.org
Number of EV
Capable Spaces
Number of EV Ready
Spaces
Number of EVSE Installed
Spaces
1 space None 1 None
2 to 9 spaces None 1 1
10 or more spaces 15% of spaces 10% of spaces 5% of spaces
Note: The number of electric vehicle supply equipment installed spaces may be reduced by
up to five provided that the building includes not less than one parking space equipped with
an EV Level III and not less than one electric vehicle ready space
The requirements listed above are only triggered through a major revision of existing buildings and parking
lots. A simple repaving or remodel does not trigger the requirements for additional EV infrastructure.
ADDITIONAL CHAPTER 15 AMENDMENTS: Chapter 15 sections are usually adopted verbatim from
various code books and their appendices. Additional Chapter 15 elements are proposed from Appendix RB
of the 2015 International Energy Conservation Code (IECC) and Appendix U of the 2015 International
Residential Code (IRC). Modification from those sources are shown in red in Attachment A. Proposals
include:
• “Solar-ready” roofs that have zones capable of holding solar panels and routing for conduit. This
change is from the Sustainable Building Code Task Force’s recommendations.
• 92% or greater efficiency requirement for HVAC. Most standard furnaces sold today have above a
92% rating. Only houses with furnaces in unheated spaces would be affected in the future because
the units would have to be in a conditioned space to prevent condensation buildup. Also, people
would not be able to retrofit an old unit (with under 92% efficiency) into an existing system.
FISCAL IMPACT: A sea-change is needed in the electrification of household energy to reduce greenhouse
gas emissions. Upfront cost is a barrier for individuals to enter the EV market and reducing the individual’s
burden is a strategy that local governments can use to effect change. A 2016 study estimated an EV-ready
space to cost $920 when built up front in the project, versus $3,550 to retrofit the space (source:
https://www.swenergy.org/cracking-the-code-on-ev-ready-building-codes).
Planning for electrification is important to the Town. Running conduit and delineating an appropriate location
for solar panels is not cost neutral but saves money for any potential solar project. Avon already sees
numerous solar panel applications each year. Requiring new builds to plan for solar would save future
homeowners money and could potentially inspire people to install panels earlier in the life of the house.
Town Building Official Derek Place attests that not changing the efficiency rating of installed furnaces was an
oversight when the numbers were updated for outdoor snow melt permits. High efficient, 92 percent or
greater, gas burning appliances: furnaces, boilers and water heaters all condense during the combustion
process. The exhaust is mainly steam; therefore these condensing appliances must be installed in a location
above freezing (heated or conditioned spaces inside the building exterior envelope).
970-748-4023 cmcwilliams@avon.org
Derek has run into a few furnaces that were installed incorrectly in attics and garages over the years (none
in Avon). In the attic locations the contractor had to build an insulated room with poly-foam covered with
drywall, only big enough to cover the appliance and to allow access for serving the equipment. It is very rare
that an entire attic would need insulation. In garages, contractors installed heat tape over the condensate
lines and neutralizer. Some manufactures supply a heat trace option for cold applications. These fixes or
repairs should cost less than $5,000.
As described above, changing the regulations now allows for increased efficiency that will further the Town’s
Climate Action Plan goals. While none of these regulations are free, they can be seen as providing amenities
that could be a selling point attracting forward-thinking tenants and investors.
CODE TEXT AMENDMENT REVIEW CRITERIA: The review procedures for this application are governed
by the Development Code. According to the Avon Development Code §7.16.040(c), Review Criteria, Town
Council shall use the following review criteria as the basis for making a decision to amend the text of the
Development Code:
(1) The text amendment promotes the health, safety and general welfare of the Avon community;
(2) The text amendment promotes or implements the goals and policies of the Avon
Comprehensive Plan;
(3) The text amendment promotes or implements the purposes stated in this Development Code;
or
(4) The text amendment is necessary or desirable to respond to changed conditions, new
planning concepts or other social or economic conditions.
Staff Response: The Sustainable Building Code Task Force worked for months to deliver actionable
recommendations to Eagle County jurisdictions. Taking a first step in addressing the extensive
Recommendations is important to reduce the carbon produced in Town and meet Town’s adopted Climate
Action Plan greenhouse gas reduction target of 25% by 2025, and minimum of 80% by 2050.
Relevant policies from the Comprehensive Plan include:
Policy G.4.1 Incentivize renewable energy and building techniques which support the goals of the
Eagle County Climate Action Plan.
Policy G.4.3 Use Town buildings as examples of best practice in building efficiency and sustainability.
From the Avon Development Code, Purpose (m) states:
Achieve innovation and advancement in design of the built environment to improve efficiency, reduce
energy consumption, reduce emission of pollutants, reduce consumption of non-renewable natural
resources and attain sustainability.
AVAILABLE ACTIONS:
1. Continue the second reading pending additional information.
2. Approve the Ordinance.
3. Deny the application.
970-748-4023 cmcwilliams@avon.org
RECOMMENDED ACTION: Staff recommends approval of the Ordinance by Town Council.
RECOMMENDED MOTION: "I move approve Ordinance 20-05, thereby Approving Code Text Amendments
for Electric Vehicle Charging, HVAC Efficiency and Solar-Ready Requirements.”
Sincerely,
David McWilliams
cmcwilliams@avon.org
970-748-4023
ATTACHMENTS
A. Proposed Code Amendment Ordinance 20-05
B. PZC Record of Decision
LINKS
• Avon Comprehensive Plan: https://www.avon.org/DocumentCenter/View/83/Comprehensive-
Plan?bidId=
• Climate Action Plan: https://www.avon.org/DocumentCenter/View/15079/Climate-Action-Plan-for-
the-Eagle-County-Community_FINAL_December-V2-2016_WEB?bidId=
• Building Code Recommendations for Local Governments in Eagle County, Colorado:
http://avon.org/DocumentCenter/View/20197/Building-Code-Recommendations-Final_342020
Ord 20-05 Chapter 7 and 15 Amendments April 28, 2020
Page 1 of 4
ORDINANCE NO. 20-05
SERIES OF 2020
APPROVING AMENDMENTS TO AVON MUNICIPAL CODE CHAPTER 7.28.020(g)
AND 15.28 FOR ELECTRIC VEHICLE CHARGING, AND CHAPTER 15.10.020 AND
15.26.020 FOR SOLAR-READY ROOFS AND INCREASED BOILER EFFICIENCY
WHEREAS, pursuant to C.R.S. §31-15-103 and §31-15-104, and pursuant to the home rule
powers of the Town of Avon (“Town”), the Town Council has the power to make and publish
ordinances necessary and proper to provide for the safety, preserve the health, promote the
prosperity, and improve the morals, order, comfort, and convenience of its inhabitants; and
WHEREAS, Town Council initiated a code text amendment application to promote building
energy efficiency and require building improvements that facilitate solar readiness and electric
vehicle charging infrastructure; and
WHEREAS, the code amendments are in conformance with Avon Comprehensive Plan Policies
G.4.1 and G.4.3 referencing improved building efficiency; and
WHEREAS, the code amendments will help to reduce the carbon produced in Town thereby meeting
Town’s adopted Climate Action Plan greenhouse gas reduction target of 25% by 2025, and minimum of 80%
by 2050; and
WHEREAS, the Town Council finds that requiring electric vehicle charging, solar-ready roofs,
and increased boiler efficiency will promote the health, safety and general welfare of the Avon
community; and
WHEREAS, approval of this Ordinance on first reading is intended only to confirm that the
Town Council desires to comply with the requirement of Section 6.5(d) of the Avon Home Rule
Charter by setting a public hearing in order to provide the public an opportunity to present
testimony and evidence and that approval of this Ordinance on first reading does not constitute a
representation that the Town Council, or any member of the Town Council, has determined to
take final action on this Ordinance prior to concluding the public hearing on second reading.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF AVON, COLORADO the following:
Section 1. Recitals Incorporated. The above and foregoing recitals are incorporated herein
by reference and adopted as findings and determinations of the Town Council.
Section 2. Amendment to Chapter 7.28.020 - Computation of Parking and Loading
Requirements. Chapter 7.28.020(g)(1) is hereby amended to read as follows with underline
indicating language to be adopted:
Ord 20-05 Chapter 7 and 15 Amendments April 28, 2020
Page 2 of 4
7.28.020 (g) Computation of Parking and Loading Requirements
(1) Computation:
(i) Different Use Areas. Except as provided for in this Section, parking shall be
calculated separately for each different use area in a building or on a site,
including all accessory uses. Parking spaces for accessory uses not specifically
identified in Table 7.28-2, Off-Street Parking, shall be assumed to be included in
the principal use requirement.
(ii) Mixed Use Reduction. If the Director determines that a proposed use
represents a combination of uses listed in Table 7.28-2, Off-Street Parking, a
fifteen-percent reduction shall apply to the total parking calculation.
(iii) On-Street Parking. Where there is on-street parking abutting the front
property line of any lot or parcel, the minimum off-street parking requirement
may be reduced by the Director by one (1) space for each on street space located
entirely or partially between two (2) lines formed by the extension (without
turning) of the side lot lines of the lot or parcel into the street right-of-way.
space for each on street space located entirely or partially between two (2) lines
formed by the extension (without turning) of the side lot lines of the lot or parcel
into the street right-of-way.
(iv) Electric Vehicle Parking. As required by Section 15.28, Electrical Vehicle
Charging Standards, Avon Buildings and Construction, the quantity and location
of EV parking spaces must be demonstrated at design review.
Section 3. Amendment to Chapter 15.10.010- International Residential Code. –
Additions or modifications. Chapter 15.10.10 is hereby amended to read as follows underline
indicating language to be adopted:
a) Section 6.9 of the Town Charter provides that standards codes may be adopted by
reference with amendments. The Town adopts the 2015 International Residential Code
for One- and Two-Family Dwellings, excluding Chapters 36, 37, 38, 39 and 40 and
including Appendix G and U.
Section 4. Amendment to Chapter 15.10.020 - International Residential Code. –
Additions or modifications. Chapter 15.10.20 is hereby amended to read as follows with strike-
out indicating language to be deleted and underline indicating language to be adopted:
The 2015 International Residential Code for One- and Two-Family Dwellings is amended and
changed as described in Sections 15.10.030 through 15.10.1460 of this Chapter.
Section 5. Amendment to Chapter 15.26.020 - International Energy Efficiency Code. –
Additions or modifications. Chapter 15.10.20 is hereby amended to read as follows with strike-
out indicating language to be deleted and underline indicating language to be adopted:
Ord 20-05 Chapter 7 and 15 Amendments April 28, 2020
Page 3 of 4
The 2015 International Energy Conservation Code is amended and changed as described in
Sections 15.26.030 through 15.26.0460 of this Chapter.
Section 6. Amendment to Chapter 15.10.150 - Solar-Ready; and Chapter 15.26.050-
Solar-Ready. Chapter 15.10.150 and 15.26.050 are hereby amended to read as follows with
strike-out indicating language to be deleted and underline indicating language to be adopted:
Code Language: 2015 IECC Appendix RB & IRC Appendix U
RB103.1/U103.1 General
New detached one- and two-family dwellings and multiple single-family dwellings (townhouses)
with not less than 600 square feet of roof area oriented between 110 degrees and 270 degrees of
true north shall comply with Sections RB103.2 through RB103.8.
Exceptions:
1. New residential buildings with a permanently installed on-site renewable energy system.
2. A building with a solar-ready zone that is shaded for more than 70 percent of daylight
hours.
RB103.2 / U103.2 Construction document requirements for solar-ready zone.
Construction documents shall indicate the solar-ready zone.
RB103.3 / U103.3 Solar-ready zone area.
The total solar-ready zone area shall not be less than 300 square feet exclusive of mandatory
access or set back areas as required by the International Fire code. New multiple single-family
dwellings (townhouses) three stories or less in height above grade plane with a total floor area
less than or equal to 2,000 square feet per dwelling shall have a solar-ready zone area of not less
than 150 square feet. The solar-ready zone shall be composted of areas not less than 5 feet in
width and not less than 80 square feet exclusive of access or set back areas as required by the
International Fire code.
RB103.4 / U103.4 Obstructions.
Solar-ready zones shall be free from obstructions, including but not limited to vents, chimneys,
and roof-mounted equipment.
RB103.5 / U103.5 Roof Load Documentation.
The structural design loads for roof dead load and roof live load shall be clearly indicated on the
construction documents.
RB103.6 / U103.6 Interconnection pathway.
Ord 20-05 Chapter 7 and 15 Amendments April 28, 2020
Page 4 of 4
Construction documents shall indicate pathways for routing of conduit or plumbing from the
solar-ready zone to the electrical service panel or service hot water system.
RB103.7 / U103.7 Electrical service reserved space. The main electrical service panel shall have
a reserved space to allow installation of a duel circuit breaker for future solar electric installation
and shall be labeled “For Future Solar Electric “. The reserved space shall be poisoned at the
opposite (load) end from the input feeder location or main circuit location.
The primary Electrical service installed must be a minimum of a 200-amp all-in-one solar ready
load center for one and two family dwellings or townhouses. The supply conduit must be a
minimum of 2 inches.
RB103.8 / U103.8 Construction documentation certificate.
A permanent certificate, indicating the solar-ready zone and other requirements of this section,
shall be posted near the electrical distribution panel, water heater or other conspicuous location
by the builder or registered design professional.
Section 7. Amendment to Chapter 15.10.160 - More Efficienct Furnace and Boiler
Equipment for Residential and Commercial . Additions or modifications; Chapter 15.10.160
is hereby amended to read as follows with underline indicating language to be adopted:
Code Language: 2015 IRC
N1103.7 (R403.7) Equipment sizing and efficiency rating (Mandatory). Heating and cooling
equipment shall be sized in accordance with ACCA Manual S based on building loads calculated
in accordance with ACCA Manual J or other approved heating and cooling calculation
methodologies. New or replacement heating and cooling equipment shall have an efficiency
rating equal to or greater than the minimum required by federal law for the geographic location
where the equipment is installed. All Gas fired boilers and furnaces shall have a minimum
efficiency of 92% AFUE. A condensate riser with a trap attached to the drain system must have
neutralizer draining into the sanitary sewer system.
Section 8. Amendment to Chapter 15.26.060 - International Energy Conservation Code.
– Additions or modifications. Chapter 15.26.060 is hereby amended to read as follows with
strike-out indicating language to be deleted and underline indicating language to be adopted:
Code Language: 2015 IECC
TABLE 403.2.3(4)
WARM-AIR FURNACES AND COMBINATION WARM-AIR FURNACES/AIR-
CONDITIONING UNITS, WARM-AIR DUCT FURNACES AND UNIT HEATERS,
MINIMUM EFFICIENCY REQUIREMENTS
EQUIPMENT
TYPE
SIZE
CATEGORY
(INPUT)
SUBCATEGORY
OR RATING
CONDITION
MINIMUM
EFFICIENCY
TEST
PROCEDURE
Ord 20-05 Chapter 7 and 15 Amendments April 28, 2020
Page 5 of 4
Warm-air
furnaces, gas
fired
<225,000 Btu/h - 78% AFUE 92%
AFUE or 80%
Et
DOE 10 CFR
Part 430 or ANSI
Z21.47
≥ 225,000
Btu/h
Maximum capacity 80% Et 92% Et ANSI Z21.47
Warm-air
furnaces oil
fired
<225,000
BTU/h
- 78% AFUE 92%
AFUE or 80%
Et
DOE 10 CFR
Part 430 or UL
727
≥ 225,000
Btu/h
Maximum capacity 81% Et 92% Et UL 727
Warm-air duct
furnaces, gas
fired
All capacities Maximum capacity 80% Et 92% Et ANSI Z83.8
Warm-air unit
heaters gas fired
All capacities Maximum capacity 80% Et 92% Et ANSI Z83.8
Warm-air
heaters, oil fired
All capacities Maximum capacity 80% Et 92% Et UL 731
TABLE C403.2.3(5)
MINIMUM EFFICIENCY REQUIREMENTS: GAS- AND OIL-
FIRED BOILERS
EQUIPMENT
TYPE
SUBCATEGORY
OR RATING
CONDITION
SIZE
CATEGORY
(INPUT)
MINIMUM
EFFICIENCY
TEST
PROCEDURE
Boilers, hot
water
Gas-fired <300,000 Btu/h 80% AFUE 92%
AFUE
10 CFR Part
430
≥ 300,000 Btu/h
And
≤ 2,500,000
Btu/h
80% Et 92% Et 10 CFR Part
431
> 2,500,000
Btu/h
82% Et 92% Et
Oil-fired <300,000 Btu/h 90% AFUE 92% 10 CFR Part
Ord 20-05 Chapter 7 and 15 Amendments April 28, 2020
Page 6 of 4
AFUE 430
≥ 300,000 Btu/h
And
≤ 2,500,000
Btu/h
82% Et 92% Et 10 CFR Part
431
> 2,500,000
Btu/h
84% Et 92% Et
Boilers, steam Gas-fired <300,000 Btu/h 75% Et 92% Et 10 CFR Part
430
Gas-fired -all, except
natural draft
≥ 300,000 Btu/h
And
≤ 2,500,000
Btu/h
79% Et 92% Et 10 CFR Part
431
> 2,500,000
Btu/h
79% Et 92% Et
Oil-fired <300,000 Btu/h 80% AFUE 92%
AFUE
10 CFR Part
430
≥ 300,000 Btu/h
And
≤ 2,500,000
Btu/h
81% Et 92% Et 10 CFR Part
431
> 2,500,000
Btu/h
81% Et 92% Et
Section 9. Amendment to Chapter 15 - Electric Vehicle Charging Standards. Chapter
15.28 is hereby enacted to read as follows with underline indicating language to be adopted:
15.28 – Electrical Vehicle Charging Standards
15.28.010 - Intent and Purpose.
The purpose of the Electric Vehicle (EV) Charging Standards is to accommodate the growing
need for electric vehicles.
15.28.020 – Definitions
As used in this Chapter, the following terms shall have the meaning indicated:
Ord 20-05 Chapter 7 and 15 Amendments April 28, 2020
Page 7 of 4
Electric Vehicle Supply Equipment (EVSE) Installed means the installation of a Level 2
EV charging station.
EV Capable means the installation of electrical panel capacity with a dedicated branch
circuit and a continuous raceway from the panel to the future EV parking spot(s).
EV Ready means the installation of electrical panel capacity and raceway with conduit to
terminate in a junction box or 240-volt charging outlet.
Level 2 means an EVSE capable of charging at 30 amperes or higher at 208 or 240 VAC.
An EVSE capable of simultaneously charging at 30 amperes for each of two vehicles shall be
counted as two Level 2 EVSE.
Level 3 means an EVSE with technology known as DC fast charging, charging through a
480V direct current plug.
15.28.030 – Applicability
The standards in this Chapter apply to all new residential R3 (single family, duplex, townhouse)
and all new non-residential, mixed use, and/or multi-family exterior energy uses.
15.28.040 Electric Vehicle Charging
The building shall be provided with electric vehicle charging in accordance with this section and
the National Electrical Code. When parking spaces are added or modified without an increase in
building size, only the new parking spaces are subject to this requirement
(a). R3 occupancies. Structures shall be provided with EV charging in accordance with Table 1.
Calculations for the number of spaces shall be rounded up to the nearest whole number. All
Electric Vehicle Supply Equipment (EVSE) Installed, EV Ready and EV Capable Spaces are to
be included in the calculation for the number of minimum vehicle spaces required, as provided
by the applicable article of the Avon Development Code as amended below.
Table 1. Residential EV Requirements
Number of
EV
Capable
Spaces
Number of
EVSE Ready
Spaces
Number of
EVSE Installed
Spaces
1 to 6 spaces None 1 None
7 or more spaces 15% of
spaces
10% of spaces 5% of spaces
Ord 20-05 Chapter 7 and 15 Amendments April 28, 2020
Page 8 of 4
(b) All non-residential and mixed-use occupancy groups. Structures shall be provided with EV
charging in accordance with Table 2. Calculations for the number of spaces shall be rounded up
to the nearest whole number. All EVSE Installed, EV Ready and EV Capable Spaces are to be
included in the calculation for the number of minimum vehicle spaces required, as provided by
the Avon Development Code.
Table 2. Non-residential and Mixed-Use EV Requirements
Number of
EV
Capable
Spaces
Number of
EV Ready
Spaces
Number of
EVSE Installed
Spaces
1 space None 1 None
2 to 9 spaces None 1 1
10 or more spaces 15% of
spaces
10% of spaces 5% of spaces
Note: The number of electric vehicle supply equipment installed
spaces may be reduced by up to five provided that the building
includes not less than one parking space equipped with an EV Level
III and not less than one electric vehicle ready space
15.28.050. Submittal Requirements.
Construction documents shall designate all EV capable spaces, EV ready spaces EVSE spaces,
and EV supply equipment installed spaces, and indicate the locations of conduit, sizing, and
termination points. The circuit breakers or circuit breaker spaces reserved for the EV capable
spaces, EV ready spaces, and EV supply equipment installed spaces shall be clearly identified in
the load center. The conduit for EV capable spaces shall be clearly identified at both the load
center and the termination point at the parking space.
15.28.060. Accessible parking
Where new accessible parking is provided, at least one accessible parking space shall be EV
Ready.
Section 10. Severability. If any provision of this Ordinance, or the application of such
provision to any person or circumstance, is for any reason held to be invalid, such invalidity shall
not affect other provisions or applications of this Ordinance which can be given effect without
the invalid provision or application, and to this end the provisions of this Ordinance are declared
to be severable. The Town Council hereby declares that it would have passed this Ordinance and
each provision thereof, even though any one of the provisions might be declared unconstitutional
or invalid. As used in this Section, the term “provision” means and includes any part, division,
Ord 20-05 Chapter 7 and 15 Amendments April 28, 2020
Page 9 of 4
subdivision, section, subsection, sentence, clause or phrase; the term “application” means and
includes an application of an ordinance or any part thereof, whether considered or construed
alone or together with another ordinance or ordinances, or part thereof, of the Town.
Section 11. Effective Date. This Ordinance shall take effect thirty days after the date of final
passage in accordance with Section 6.4 of the Avon Home Rule Charter.
Section 12. Safety Clause. The Town Council hereby finds, determines and declares that this
Ordinance is promulgated under the general police power of the Town of Avon, that it is
promulgated for the health, safety and welfare of the public, and that this Ordinance is necessary
for the preservation of health and safety and for the protection of public convenience and
welfare. The Town Council further determines that the Ordinance bears a rational relation to the
proper legislative object sought to be obtained.
Section 13. No Existing Violation Affected. Nothing in this Ordinance shall be construed to
release, extinguish, alter, modify, or change in whole or in part any penalty, liability or right or
affect any audit, suit, or proceeding pending in any court, or any rights acquired, or liability
incurred, or any cause or causes of action acquired or existing which may have been incurred or
obtained under any ordinance or provision hereby repealed or amended by this Ordinance. Any
such ordinance or provision thereof so amended, repealed, or superseded by this Ordinance shall
be treated and held as remaining in force for the purpose of sustaining any and all proper actions,
suits, proceedings and prosecutions, for the enforcement of such penalty, liability, or right, and
for the purpose of sustaining any judgment, decree or order which can or may be rendered,
entered, or made in such actions, suits or proceedings, or prosecutions imposing, inflicting, or
declaring such penalty or liability or enforcing such right, and shall be treated and held as
remaining in force for the purpose of sustaining any and all proceedings, actions, hearings, and
appeals pending before any court or administrative tribunal.
Section 14. Codification of Amendments. The codifier of the Town’s Municipal Code,
Colorado Code Publishing, is hereby authorized to make such numerical and formatting changes
as may be necessary to incorporate the provisions of this Ordinance within the Avon Municipal
Code. The Town Clerk is authorized to correct, or approve the correction by the codifier, of any
typographical error in the enacted regulations, provided that such correction shall not
substantively change any provision of the regulations adopted in this Ordinance. Such
corrections may include spelling, reference, citation, enumeration, and grammatical errors.
Section 15. Publication. The Town Clerk is ordered to publish this Ordinance in accordance
with Chapter 1.16 of the Avon Municipal Code.
[SIGNATURE PAGE FOLLOWS]
Ord 20-05 Chapter 7 and 15 Amendments April 28, 2020
Page 10 of 4
INTRODUCED AND ADOPTED ON FIRST READING AND REFERRED TO PUBLIC
HEARING on April 28, 2020 and setting such public hearing for May 12, 2020 at the Council
Chambers of the Avon Municipal Building, located at One Hundred Mikaela Way, Avon,
Colorado.
BY: ATTEST:
____________________________ ____________________________
Sarah Smith Hymes, Mayor Brenda Torres, Town Clerk
ADOPTED ON SECOND AND FINAL READING on May 12, 2020.
BY: ATTEST:
____________________________ ____________________________
Sarah Smith Hymes, Mayor Brenda Torres, Town Clerk
APPROVED AS TO FORM:
____________________________
Paul Wisor, Town Attorney
970.748.4059 jcurutchet@avon.org
TO: Honorable Mayor Smith Hymes and Council Members
FROM: John Curutchet, Recreation Director
RE: Department Reopening Recommendations
DATE: April 30, 2020
SUMMARY: The Town of Avon closed all operations of the Recreation Department March 13, 2020 with a
then anticipated reopening of April 8, 2020. COVID-19 continued to spread and government orders pushed
the closure to a nebulous, “closed until further notice”. On April 3, 2020, 8 of 11 full time staff members and
roughly 70 part time staff were placed on lay off status with the Town, projected through May 31, 2020;
Council approved the budget revision for the layoff savings.
This report presents the staff’s COVID-19 protocols for re-opening and provides recommendations and
options for Council consideration. Staff is requesting direction on the proposed protocols and dates for
reopening.
BACKGROUND: Governor Polis issued a Stay at Home Order and expansive Social Distancing practices
to be in full effect through April 26, 2020. On April 6th a county wide recreation provider “task force” was
formed with representatives from Eagle County Public Health, Mountain Recreation, Crown Mountain
Recreation, Vail Recreation and me. Our goal was to collaborate on an effort to determine best practices
for re-opening safely while managing State and local health orders.
Eagle County Department of Public Health & Environment requested an exemption from the Governor’s
order and was granted that exemption effective April 24, 2020. The updated Eagle County Public Health
Order included many components; the piece relating to the Avon Recreation Center is copied below with
the critical caveat highlighted in red:
III. ORDER
G. Services and Businesses that Must Remain Closed
1. The following businesses must remain closed while this Order is in place:
a. Any business or recreational facility that cannot meet the limitations in this order as to the
number of employees, customers, guests, and attendees; cannot meet the social distancing
requirements as set forth in Section III(H) below; or cannot control the interactions between
people to ensure they meet the requirements of this Order.
b. Any businesses that exclusively serve populations that are at higher risk from COVID-19
disease, which includes older adults (age 60 and older) and individuals with underlying medical
conditions.
c. Dine-in service at Restaurants and Bars.
d. Preschool through Grade 12 public or private schools, to the same extent as stated in Colorado
Executive Order D 2020 007, as amended, or any subsequent COVID-19 order of the Governor
or of CDHPHE that addresses school openings.
e. Businesses, or areas of businesses, that are either Recreation Areas with High-Touch
Equipment, as defined in Section II, above, or are similar to such areas in that they provide access
to high touch equipment that cannot be thoroughly cleaned before each use.
The Public Health Order defines recreation areas as follows:
Page 2 of 7
II. DEFINITIONS
G. “Recreational Areas with High-Touch Equipment” include without limitation playgrounds;
rock parks and climbing walls; pools, saunas, and spas; and similar areas for recreational activity
with equipment that is frequently touched and that is unable to be thoroughly cleaned before each
use.
Although we did not anticipate recreation and fitness centers would be permitted to open during Phase 1,
Eagle County carved out an exception for high-tough equipment that can be thoroughly cleaned before
each use. “Fitness Centers” were notified that they may begin to open in Phase One , (May) under the
County’s presumption that:
1. Crowds of 10 or less can be managed in each defined space;
2. Social Distance can be managed, (minimum 6’ space for each person to move about);
3. All equipment will be cleaned before each use
The updated Public Health Order creates additional challenges for recreation facility operators including:
1. Managing social distance in rec centers;
2. Maintaining adequate sanitizing of high touch equipment ;
3. Managing crowd restrictions; and,
4. Preventing accidental face to face close contact with other users
PEER REVIEW: In Eagle County, private fitness centers, Westin, Homestead and Sonnenalp have
reopened in Phase I. Gypsum Recreation Center has targeted May 12th as a possibility of reopening.
Silverthorne Recreation Center set tentative dates to reopen between June 1st and June 22nd. Glenwood
Springs Recreation Center announced tentative plans to reopen May 28th. Breckenridge Recreation Center
budgeted to open July 1st but may open in Phase II dependent upon Summit County Health Orders and
Aspen is tentatively planning a Phase II opening of their recreation Center.
ANALYSIS: Gathering sizes may increase with each phase dependent upon the continued slowing of virus
spread. However, increasing crowd sizes will not preclude the requirement of physical distancing. The Avon
Recreation Center floorplan and its relationship to newly required travel routes present multiple challenges
to maintaining physical distancing and ensuring accidental close contact is avoided. Below is a Staff
proposal of what we believe will be best practice to re -open limited programs in Phase I and the Recreation
Center Phase II.
Overview of Phased Plan:
Timing of all phases will be the decision of the Eagle County Health Department
Phase I: Begin April 27 (4-8 weeks) Gathering size, 10 people max
Staff to construct reopening protocols and stage the building to support all new protocols. Gatherings of no
more than 10 people per defined space permitted.
Phase II: Begin June 1-June 30 (4-8 weeks) Gathering size, 25-50 people max
Facility use by appointment only. Including staff, no more than 25-50 people will be permitted in the facility
at a time. Guests will schedule a time with Recreation Center staff via phone. Facility will be intermittently
closed for cleaning between waves of use.
Page 3 of 7
• In studio group exercise classes resume abiding by social distancing standards; users must sign
up in advance, outdoor classes continue.
• Lap swimming permitted by reservation only
• Weight room, Cardio, and Functional Training Room use by reservation only.
• Limited Day Camp programming, TBD with permission from Eagle County Public Health
Phase III: Begin July 1-September 1 (4-8 weeks) Gathering size up to 250 people max
Facility use will have a one-hour time limit per patron per workout. Usage will be a on first-come, first serve
basis. No more than 100-150 people permitted in the facility at a time so long as physical distance can be
managed. Limited programming begins. Limited recreational swimming gradually offered to the public.
DETAILED REOPENING PLAN:
Phase I: Begin April 27 (4-8 weeks)
Recreation Center to remain closed during Phase I
Outdoor Fit Court can reopen
• Gym wipes dispenser mounted for sanitizing
• Gathering size limit signs posted
• Physical distance signs posted
• Staff oversight rotation schedule implemented to ensure protocols are being followed
Outdoor Group Fitness Classes begin
• Weekly schedule of fitness and Yoga classes will begin outdoors
• Pre-registration required for groups no larger than nine participants
• Utilizing the park, fit court, stage and terrace
Basketball Courts remain closed
Tennis and Pickleball:
• Pickleball and Tennis courts reopen with the following procedures and recommendations in place:
• Singles play or drilling only (two players per court) with just one ball per person.
• Players agree to NOT enter the courts if they have any symptoms or exposure risks as listed by the CDC
guidelines.
• Signage shall be installed with social distancing information.
• Players are encouraged to bring/use hand sanitizer.
• Players will label a personal ball that ONLY they will touch during play.
• All must maintain proper social distance (6 ft. apart) whether engaged, waiting, or observing play in and
around the court areas.
• Players are encouraged to place their personal items (backpack, water bottles, etc.) at a sa fe distance (6
ft.) from other players' items to avoid any surface contact.
• Errant balls will be returned to the owner of the ball via foot or racquet push of the ball.
• When not playing, wearing of face masks is encouraged for inward and outward protection of all players,
especially when waiting to rotate on to the courts.
• Use every other court where practical.
• Switch sides of court at end of game only.
• No handshakes, racquet bumps or physical contact between players.
• Failure to follow guidelines will result in loss of privileges.
Page 4 of 7
• Public health officials encourage seniors and others in higher risk categories to remain at home and limit
person to person contact.
Fitness:
• Fitness areas setup to ensure proper social distancing
Aquatics:
• Aquatic area setup to ensure proper social distancing. Staff hired by May 26 to ensure proper
training for phased plans. Waiting on permission and guidance from Eagle County Public Health to
reopen swimming pools in Phase II.
Youth Programs:
• Staff hired by May 26. 2020. Waiting on permission from Eagle County Public Health to begin
summer camp
Phase II: Begin June 1 - 30 (4-8 weeks)
• All operational areas of Phase I continue
• Recreation Center opens
General:
• Facility Hours:
o Sunday: 12:00pm-7:00pm
▪ Closed 30 minutes for cleaning at 2:00pm and 4:30pm
o Monday-Friday: 6:00am-9:00pm (Aquatic area closes at 8:00pm)
▪ Closed 30 minutes for cleaning at 8:00am, 10:30am, 1:00pm, 3:30pm, 6:00pm,
7:30pm
o Saturday: 8:00am-9:00pm (Aquatic area closes at 8:00pm)
▪ Closed 30 minutes for cleaning at 10:00am, 12:30pm, 3:00pm, 5:30pm, 7:30pm
▪ Plexiglass barriers at front desk reception stations to eliminate the chance of
breath aerosol spreading the virus
▪ Increased cleaning and disinfecting of surfaces with antimicrobial solution
▪ Increased number of sanitizer stations throughout the building
▪ Facility will have one designated entrance and a separate designated exit
▪ Towel rentals and sweat towels will not be provided
▪ Lockers and showers will not be available
Cleaning and Sanitizing Detail:
The facility will close for 30 minutes every 3 hours so staff can perform a deep clean of all high touch areas.
During the cleaning closure, the Guest Service Representative, Fitness Attendant and the two Lifeguards
will rotate cleaning the following areas: Weight Room, Cardio/Circuit Area, Functional Training Room and
Restrooms/Entry & Exit Doors. Each staff member will be responsible for sanitizing all high touch areas
within their assigned location.
Aquatics
Two Lifeguard Rotation
• 30 minutes on surveillance duty
• 30 minutes on "break" completing a variety of cleaning duties , (existed before the pandemic) in the
Page 5 of 7
aquatics area
• Lifeguard will sanitize all areas that lap swimmers contact door handles, hand rails, pool deck,
furniture, equipment basket, lane lines, etc.
The Avon Recreation Center staff will not provide any aquatics equipment for use. Patrons will be allowed
to bring in their own equipment for use. Upon entry they will place all equipment i n a plastic laundry basket
provided by the recreation center. After each lap swimming time slot, lifeguard staff will sanitize all
equipment baskets to prepare them for the next workout group.
Guest Services, Front Desk:
Guest Service Representatives will sanitize all areas potentially exposed after each customer interaction.
• Font desk counter and plexiglass barrier
• All lobby and restroom door handles, sinks, toilet and urinal handles
Fitness Attendant:
• Enforce the six foot physical distancing rule if weight room and cardio area
• Oversee guest cleaning of equipment after use
• Sanitize all stairway hand rails
Recreation Center Sign-up Rules and Protocol
• Max count of 40 patrons in the facility at a time
• 50-minute workout windows will be available throughout the day
• Patrons who consistently disobey social distancing practices will be suspended until further notice
• Sign-ups may only be done two days in advance and will be done over the phone
• Patrons may not sign up other friends but may sign up family members they will be traveling with
• Failure to show up for your designated workout time without notice more than one time in a week
will result in loss of pre-signup privilege
• Patrons must complete exercise and exit facility by the end of the 50-minute workout window
• Early entrance to the facility will not be allowed. Patrons must maintain 6 feet of social distancing
while signing in to use the facility and while waiting outside prior to their designated wor kout time
• Lockers and showers unavailable-arrive prepared to exercise or with swim attire underneath your
clothes
• West door will be assigned to entrance only. North door will be exit only. Stairs to fitness area will
be one-way, upward travel only. Fitness center users will exit the back stairs through door 5,
(dumpster door)
Fitness:
• Users will be allowed one workout per day and up to five workouts per week (Sunday through
Monday)
• Group exercise classes resume abiding by social distancing standards; users must sign up in
advance
• Indoor Classes must not exceed 9 participants.
• Limited number of benches in the free weight area to facilitate social distancing
• Cardio and strength machines strategically decommissioned to facilitate social distancing
• Weight room, Cardio, and Functional Training Room use by appointment only.
Page 6 of 7
o Maximum Capacity per time slot
▪ Weight Room: 11
▪ Cardio: 12
▪ Circuit: 6
▪ Functional Training: 6
▪ Total: 35 (+5 lap swimmers = 40 max patrons)
Aquatics:
• Recreational/public swimming is suspended
• Jacuzzi, steam and sauna rooms will be closed until further notice
• Limited lap swimming will be permitted, one person per lap lane; 5 swimmers per workout time slot
• Lap swimmers may use the on-deck shower to rinse off before and after use.
• Group and private swim lessons will be suspended until further notice.
• The Avon Swim Club program will be permitted pending USA Swimming approval and guidance.
Multiple practices can be offered throughout the day. Coaches will conduct practice from out of the
water and/or provide workouts for swimmers to complete on their own. No more than one swimmer
per lap lane starting and ending at opposite ends of the lane to abide by social distancing.
• Lifeguards will sanitize door handles, hand railings, water fountains, tables and chairs. Pool deck
furniture will be limited to ensure a controlled sanitation schedule.
• Staff will sanitize the pool deck several times throughout the day.
Youth Programs/Day Camp Drop of Protocol:
• Children will be required to sanitize their hands and have their temperature monitored at drop -off
each morning. If a child’s temperature is above 100.4 or they demonstrate symptoms of illness
they will not be allowed to attend the program that day. Parents will be required to answer a brief
questionnaire regarding possible exposure to COVID-19 and if they or anyone in the household
has been sick. Staff will remain on the opposite side of table where the parent will sign their child
in and out and perform a temporal temperature check of their child.
• Questions to ask:
o Has your child shown any symptoms of illness in the last 48 hours?
o Has there been any known exposure to COVID-19 to anyone in your household?
Sanitation Protocol
• Children’s toys and supplies will be limited and sanitized each evening.
• Tables will be cleaned and disinfected throughout the day and at the conclusion of each day
Phase III: Begin July 1 – September 1 (4-8 weeks)
General:
• Facility use will have a one-hour time limit per patron per workout. Usage will be a on first-come,
first serve basis. No more than 100-150 people permitted in the facility at a time. Front desk will
monitor admission into the facility when count reaches 85 users.
• Facility Hours:
o Sunday: 12:00pm-7:00pm
o Monday-Friday: 6:00am-9:00pm (Aquatic area closes at 8:00pm)
o Saturday: 8:00am-9:00pm (Aquatic area closes at 8:00pm)
Page 7 of 7
Fitness:
• Social distancing and sanitation measures remain in effect as outlined in Phase II
• Workouts limited to 60 minutes per patron per workout.
• Personal training service phased in gradually
Aquatics:
• Social distancing and sanitation measures remain in effect as outlined in Phase II
• Lap swimming limited to 5 swimmers at a time, 1 swimmer per lap lane
• Avon Swim Club team practices continue adhering to USA Swimming guidance
• Jacuzzi, steam room, and sauna potentially reopened (pending Eagle County Public Health
approval) for adult use only; max capacity per amenity adjusted
• Advanced private and group swim lessons permitted with the swim coach out of the water
• Limited water exercise options gradually provided: river walking, deep water aqua jogging
• Limited programming opportunities offered with strict guidelines and lower class sizes accessed
through a controlled reservation system
• Limited Recreational swimming opportunities gradually offered to the pu blic
FINANCIAL CONSIDERATIONS: Opening the recreation center early in Phase I will increase operational
expense beyond the Council approved budget revision for staff layoffs approved through May 31, 2020.
Council approved the $70,000 per month in staff expense savings. The limited gathering size of 10 persons
in Phase I would permit a max of 20 guests at one time. Weekly staff expense is projected around $12,500.
Low visitation numbers and pass extensions to accommodate the closedown will equate to a net loss in
operations during Phase I.
Gathering sizes may be allowed to increase in Phase II and swimming pool restrictions may also be lifted
allowing us to open our lap pool. Opening the lap pool can include swim team and private competitive swim
lessons. Both of those programs generate consistent revenue for the Town. Staffing levels would remain
diminished during Phase II while revenue projections would increase.
RECOMMENDATION: Staff recommends Council approve the re-hiring of full time and select part time
staff by May 26, 2020 so that training on new protocols can be complete for a Phase II June 1, 2020 re-
opening.
OPTIONS:
1. Staff is notified right away and rehired the week of May 17th for a May 25, 2020 reopening.
2. Recreation Center remains closed while Eagle County COVID-19 data is monitored and re-open in
Phase III
PROPOSED MOTION:
“I move to approve the proposed Re-Opening Plan and COVID-19 Protocols for the Avon Recreation
Center and approving re-opening the Avon Recreation Center when Phase II (“Intermediate Phase”) of the
Eagle County Transition Trail Map is approved by public health order.”
Thank you,
John
970.748.4413 mpielsticker@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: Matt Pielsticker, Planning Director
RE: West Nottingham Park Improvements
DATE: May 6, 2020
SUMMARY: Enhancements to the West Nottingham Park will be presented and discussed during the May
12th regular meeting. Two directives from the 2020 Strategic Plan are being implemented with this effort:
1) Landscape Enhancements to West Nottingham Park: Design and install landscape enhancements to
the West Nottingham Park area, and
2) Field Improvements to West Nottingham Park: Prepare concept plans to remove softball field and chain
link back stop, install grass, and establish an adult soccer field and smaller children’s soccer field to support
multiple soccer play. Solicit community input before finalizing designs. Proceed with implementation in
spring 2020 if community support exists for project.
Staff contracted Zehren and Associates to perform the design work based upon their staff’s direct experience with
master planning Harry A. Nottingham Park, as well as relevant experience working on public landscaping projects
of this nature. Staff is seeking input from Council before proceeding through approvals and construction.
BACKGROUND POLICY: The scope of the project is limited to the “lower field” area of Nottingham Park, as well
as the West Beaver Creek Boulevard street frontage, and the sidewalk connecting the two areas. Given the built
nature of the area and obvious constraints with existing improvements, the 2009 Harry A. Nottingham Park master
plan includes minimal direction. The 2009 Harry A. Nottingham
Park master plan calls for “additional landscaping, park entry
monument and directional signage, parking lot lighting” for the
area.
The Town Owned Properties Plan (April 2017) shows the softball
field being removed and replaced with sod. Additional pickleball
facilities are depicted in the general vicinity of the softball field
based in response to the volume of public comments, organized
nature of pickleball users, and lack of other identified areas of the
park to include these additional facilities. Number 1 signifies
existing courts, and number 2 signifies “multi-use” field.
The Avon Comprehensive Plan (2017) reinforces the Town-
Owned Properties Plan with language supporting
implementation of that plan’s recommendations noted above.
DESIGN PLANS: The Scope of work includes four narrowly defined areas, including:
1) ‘Area A – Bus Stop Plaza’: Far west end at entrance to school and between basketball courts, bus
stop and bike share.
• New hardscape paver treatments for heavily trafficked areas including the shortcut
sidewalk connection, and bike share bicycle storage.
• Tall grasses bordering fence line of sport courts.
• Public art concept to utilize tall chain-link sport court fence.
970.748.4413 mpielsticker@avon.org
• Landscaping to screen above ground water infrastructure.
• Two new trees between bus stop and water treatment plant.
• New bike rack at bus stop,
• Concrete pad adjacent to bus stop for separate recycling and trash containers.
• Monument sign to match other Nottingham Park and Town Hall signage.
2) ‘Area B - Sports Courts Walkway’: Narrow strips between the walkway and parking, and between
the walkway and the sports courts.
• New landscaping throughout entire stretch.
• Hardscape pavers for entrance areas to sport courts.
3) ‘Area C – Park Entry Plaza’: Eastern end of parking lot, transition to the lower field.
• Terraced viewing area with picnic bench seating.
• Trees and low landscaping to border the area and provide separation from parking area.
• Hardscape pavers to define area and connect with existing path.
• Potential for future ADA access off northeast corner of parking area to access field area.
4) ‘Area D - Softball Infield’: Infield where back stops and dugouts will be removed and replaced.
• Removal of entire backstop and dirt softball field.
• Ability to accommodate full size U12 soccer field and future full size pickleball court(s)..
• Or U11 soccer field, U9 soccer field, and two full size pickleball courts.
BUDGET: The Capital Projects Fund includes $55,000 for West Nottingham Park Landscape improvements and
$25,000 for softball infield removal in 2020. It is expected that the attached concept drawings, even without
pickleball courts, would far exceed the placeholder in the budget. For example, the park entry sign near the
sidewalk entrance would likely be $10,000 - $15,000 by itself. Certainly, an important design element and
wayfinding piece that may not be essential in year one, but appropriate to have sited in these plans for a future
year. Staff is seeking feedback and prioritization of the elements in the plans. The contract for design work to get
to construction is $6,400 (not including construction oversight), leaving approximately $73,600 for construction of
improvements in West Nottingham Park.
FEEDBACK: Concept plans have been posted at the western entrance to the park to alert the immediate
community of the planned changes. Additionally, the Vail Valley Soccer Club has provided support for these
improvements. Their current membership totals 450 players, with over 50% Hispanic composition and growing.
Kerri Thelen, Executive Director of Vail Valley Soccer Club, has presented possible grant opportunities for field
improvements. One, from Colorado Soccer Association, and another from US Soccer for grants serving
underserved communities.
TENTATIVE SCHEDULE:
• May 12 – Town Council
• May 19 and/or June 2– PZC Design Review
• June 3 – Bid Documents to 3 Contractors
• June/July- Construction
ATTACHMENT: Concept Design Plans, dated May 7, 2020
West Nottingham Park Improvements –Project Area
5/11/20
West Nottingham Park Improvements –Project Area
5/11/20
Council:
Questions concerning pickleball court
dimensions
Desire to implement comprehensive
plan for this area to meet
neighborhood and community needs
and desire to implement to permanent
improvements and avoid incremental
repairs
Council direction requested on
pickleball courts and potential use of
the main field area
West Nottingham Park Improvements –Four Component Areas
5/11/20
West Nottingham Park
Improvements
Four Components:
Area A:West Beaver Creek Blvd. entrance
and streetscape enhancements
Area B:Sidewalk access landscape
enhancements
Area C: Main field entry and seating area
enhancement
Area D:Main field enhancements
Staff feels that Components 1 through 3
are appropriate and are scheduling review
by Planning and Zoning Commission
West Nottingham Park Improvements -Site Photos
5/11/20
West Nottingham Park Improvements –Bus Stop Plaza and Sports Court Walkway
5/11/20
West Nottingham Park Improvements –Sports Court Walkway and Park Entry Plaza
5/11/20
West Nottingham Park Improvements –Softball Infield Removal
5/11/20
West Nottingham Park Improvements –Town Owned Properties Plan
5/11/20
2018 Town Owned
Properties Plan
Adopted by Council by
Ordinance in 2018
Contemplates construction
of four pickleball courts with
recommended regulation
size and spacing on a portion
of the main field
West Nottingham Park Improvements –Sports Field Layout Option 1
5/11/20
West Nottingham Park Improvements –Sports Field Layout Option 2
5/11/20
West Nottingham Park Improvements –Sports Field Layout Option 2.1
5/11/20
West Nottingham Park Improvements –Town Owned Properties Plan
5/11/20
Council direction requested
on pickle ball courts
Options:
1.Resurface existing courts,
remove softball field, keep main
field open to soccer
2.Build two pickleball courts on
main field
3.Build six pickleball courts on
main field and increase capacity
and quality of courts
Options 2 and 3:2021 Capital
Improvement Project along with court
resurfacing and recreation trail
resurfacing
West Nottingham Park Improvements –Sports Field Layout Option 2.1
5/11/20
Option 2.1
Creates six pickleball courts
that meet recommended size
and spacing
U11 size soccer field leaves
room for tree planting around
pickle ball courts
Allows for existing pickleball
courts to be reconfigured
into a fourth tennis court or
flex court for futsal
Recreation Trail resurfacing,
court resurfacing, ADA
access, main field entry
plaza element, and court
walkway enhancements all
to occur in 2021 CIP Plan
(970) 748-4004 eheil@avon.org
(970) 300-4373 pwisor@garfieldhecht.com
TO: Honorable Mayor Smith Hymes and Councilmembers
FROM: Eric Heil, Town Manager; Paul Wisor, Town Attorney
RE: Avon Deed Restriction Program Work Session
DATE: May 7, 2020
SUMMARY: This report outlines the policies for an Avon Deed Restriction Program based upon Council
input from the April 28, 2020 Council work session and outlines the process and materials for implementing
the program.
POLICIES: The strategy of these policies target first time home buyers due to the limited amount of initial
funds for this program. The Avon Deed Restriction would be “purchased” at closing, meaning that the Town
provides the negotiated amount of funds at closing and the Buyer executes the approved deed restriction at
closing. These policies are intended to simply the eligibility definition, simply the deed restriction terms,
and simplify the application process.
GOALS: The goals of this Avon Deed Restriction program, with this initial level of funding, are the
following:
1. Provide financial assistance to help 8-10 first time home buyers purchase in Avon by the end of 2020.
2. Execute Community Housing deed restrictions on the property that will add to Avon’s inventory of
Community Housing subject to permanent deed restrictions.
3. Establish a deed restriction purchase program can continue with additional funding from Avon or from
potential partners.
Eligibility of Property: Any residential property in the Town of Avon is eligible for this Avon Deed
Restriction regardless of price or location.
Eligibility of Buyer: Buyers who meet the definition of Eagle County Employee as defined in Section
3.12.020 of the Avon Municipal Code. The definition is reprinted below:
Eagle County employee means an employee working in Eagle County who works an
average of at least thirty (30) hours per week on an annual basis or earns seventy-five
percent (75%) of his or her income and earnings by working in Eagle County; or a
retired individual, sixty (60) years or older, who has worked a minimum of five (5)
years in Eagle County for an average of at least thirty (30) hours per week on an annual
basis; or a person who derives income from self-employment whose business is situated
in Eagle County; or a person who works for an employer outside Eagle County if that
person can demonstrate that the residence for which such person seeks an exemption
under this Chapter is the primary residence for that person.
Residential Ownership: Buyers cannot own any other residential property in Eagle County at the time of
purchase (i.e. closing date).
Primary Residence: A Buyer is required to use the residence as a primary residence for at least three (3)
years per the same definition and verification process as used for Real Estate Transfer Tax primary
exemptions. The form of the Deed Restriction would allow occupancy by any person who meets the
Page 2 of 2
definition of Eagle County Employee after three years, meaning that the buyer could rent the residence to
Eagle County Employees after three years. This approach will implement the focus on assisting first time
homebuyers to purchase in Avon while providing practical flexibility and oversight obligations of the Town
over time as a permanent deed restriction.
Minimum Required Down Payment: A Buyer must contribute at least three percent (3%) of Buyer’s funds
towards the purchase price which does not include any third party down payment assistance funding.
Negotiated Contribution: The amount of contribution from the Town to purchase the deed restriction
would be negotiated on behalf of the Town by an administrative committee consisting of the Town
Manager, Assistant Town Manager and Finance Director, and Town Attorney. The range of negotiation
would be between 8% and 12% of the lesser of appraised value or the purchase price in the purchase
contract. The administrative committee has the discretion to reject any application if there are concerns
with the property or the purchase contract and the administration committee deems the deed restriction
purchase to not be in the best interest of the Town.
Maximum Contribution: The maximum contribution for a single transaction is seventy-five thousand
($75,000).
Appropriation from Housing Fund: The initial appropriation from the Avon Community Housing Fund is
six hundred and fifty thousand dollars ($650,000) which can fund at least eight (8) deed restrictions.
Application Process: The Avon Deed Restriction program will be offered on a first come, first serve basis
which will be queued by complete applications. A complete application requires a fully executed purchase
agreement.
Real Estate Transfer Tax Fund Contribution: An ordinance will be presented to Council for first reading
at the next Council meeting which would amend Section 3.12.110 of the Avon Municipal Code to allow, but
not require, Council to appropriate a portion of Real Estate Transfer Tax revenues towards the Avon
Community Housing Fund up to a maximum of ten percent (10%) revenues. Council would then determine
the amount of Real Estate Transfer Tax revenue that would be budgeted for the Avon Community Housing
Fund each year as part of the budget adoption process.
Formal Program Adoption: A resolution will be presented to Council at the May 26 Council meeting
which will approve these policy parameters, approve the form of the Avon Deed Restriction and authorize
the Mayor, Town Manager and Town Attorney to execute an Avon Deed Restriction on behalf of the Town.
Additionally, a resolution approving a budget amendment to appropriate $650,000 for the Avon Deed
Restriction program will be presented to Council.
Marketing: Staff will prepare a press release and information materials to be posted and sent to the
realtors’ association and local financial institutions. Staff will propose options and recommendations for the
name of the Avon Deed Restriction program for the May 26th Council meeting.
COUNCIL DIRECTION: Staff requests Council direction to proceed with resolutions, ordinance and
informational materials to implement the Avon Deed Restriction program. This is scheduled as a work
session, so formal action or a motion is not required.
Thank you, Eric and Paul
(970)390-2280 Aisaacson@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: Drew Isaacson, PW Superintendent
Gary Padilla, PW Director
Lance Richards, HR Director
RE: Ice Rinks
DATE: 04/02/2020
SUMMARY: The purpose of this report is to provide the current options for ice rink locations and associated
costs. This is intended to be unbiased while providing cost estimates, benefits, and challenges anticipated
for each location. There have been multiple conve rsations regarding the size and location of the rink(s) for
future use.
In late fall 2019, Council was presented with a memo dated November 8th 2019 (attachment C). The
directive received from the ensuing conversation was to research Nottingham Lake as a potential site for
public ice skating. Attachment C discussed potential operations, safety procedures, as well as alternative
sites. Over the course of winter 2019/20 the public works department monitored ice thickness, general
conditions, and temperature data.
This is submitted as a written report and no current action by Council is requested.
BACKGROUND: The Town of Avon has built and maintained ice rinks on Nottingham Lake, the upper field
in Nottingham park, and the recreation center lawn. Each location has seen its own successes and
challenges.
Gary has been in contact with the Town of Evergreen, they have similar procedures in place as we would
here at the Town of Avon if the rinks were moved to the lake. The Town would adopt their procedures with
edits to fit the Town. We scheduled various on-site meetings in Evergreen, but we were unable to make
those meetings due to their bridge construction or weather-related issues. Lance and Eric also visited
Keystone and reviewed
their procedures and safety precautions with them.
ICE SAFETY PROCEDURES: The Town’s previously adopted ice safety procedures are discussed at
length in attachment C.
Over the course of the last winter Lance Richards had the opportunity to visit some of neighboring lace ice
operations, including Keystone Lake. His notes from this visit can be viewed in attachment A.
Page 2 of 11
PEER COMMUNITY ICE RINKS: Listed below are some of the surrounding ice rinks in our region. Lake
ice is more common in Summit County, however their elevations are far greater allowing for a longer ice
season.
NOTTINGHAM LAKE ICE TESTING:
Between the dates of January 7 through February 11, 2020 Public Works, in coordination with Human
Resources & Risk, collected and logged ice thickness measurements, temperatures, overall ice conditions,
and mapped the data collection locations. Ice data was systematically gathered in a grid style across the
ice sheet. Once the entire ice sheet had been recorded, follow up data was gathered near previously
recorded locations to assess ice sheet gains or losses. During this process special attention was paid to
inlet(s), outlet(s), and the assumed flow channel below the ice sheet. This data is attached in attachment B.
The data gathered suggests that with similar weather to the 19/20 winter, we would expect to see a season
of approximately 30 days in the month of January. It was the end of December by the time Public Works
was able to safely access the ice sheet to begin recording measurements (Public Works was on the ice
sheet on December 11th for ice rescue training with ERFPD trainers, at which time the ice sheet averaged
4” or less).
We followed full safety protocols for all measurements. We had a dedicated observer remain on the dock,
with radio and cell phone, as well as a modified throw bag. Additionally, at various times we had observers
participate, including the Town Manager, Town Attorney, Public Works Director, HR Director, HR Manager,
and others.
Location Elevation Refrigerated
Y/N
Lake
Y/N
Notes
Avon 7,431’
Copper Mountain
(West lake)
9,712’ No Yes Lake is regularly plowed
and conditioned with full
size Zamboni
Keystone
(Dercum Square)
9,173’ No
Keystone
(Keystone Lake)
9,173’ No Yes
Frisco
(Meadow creek park)
9,097’ No Yes Pond is cleared of snow
an occasionally flooded
with water
Silverthorne
(North pond park)
9,035’ No Yes
Vail Arrabelle Square 8,150’ Yes No Small refrigerated
concrete slab
Vail (Dobson Ice arena) 8,150’ Yes No Indoor
Evergreen 7,220’ No Yes
Eagle 6,601’ No No Lawn rink with intermittent
closures due to weather.
Page 3 of 11
We began regular measurement on January 7, 2020 and discontinued those measurements on February
11, 2020 for safety reasons. By January 25th we began to see water creeping onto the ice sheet in the area
identified as potential skating, and by February 11th we suspended monitoring after encountering extremely
soft ice with over one foot of water on top of the ice sheet. We maintained records of Avon temperatures
for a couple of weeks preceding and following the physical measuring.
• It should be noted that there was no snow removal taking place on the ice sheet during this
monitoring window. That likely has an effect on the accuracy of these re cords in comparison to
what we would expect to see if it were being managed as an Ice rink. The accumulated snow is
inherently bad for protecting and maintaining a skating surface.
NOTTINGHAM LAKE PUBLIC SKATING:
The proposed use area on Nottingham lake would be contained to the south east corner out of concern for
safety. With the inlet located in the north east corner of the lake and the outlet in the south west corner this
creates a flow channel under the ice sheet that erodes the ice.
Utilizing this area of the lake would require that we move the dock currently located in this area, to
elsewhere on the lake. Justin Hildreth was asked to comment on this process. His reply is as follows “The
dock located by the pavilion was installed in 2013 after the lake liner was replaced. The dock is attached to
a concrete abutment 6’ wide, 4’ deep and anchored with 4-3’x3’x3’ concrete blocks, 2 on the shore 45’ from
the abutment, and 2 in the water to the East and West of the dock. In order to move the dock, the 5
concrete blocks will have to be installed and a crane rented to remove the docks and place them in the new
location. The abutment can be installed 4-FT from the shore to prevent having to drain 5-FT of the lake
and patch the lake liner. This portion of the work is estimated to cost approximately $20,000. In order to
meet American with Disability Act requirements a paved trail must be constructed from the existing path to
the dock and is estimated to cost approximately $25,000. A budget of $50,000 is recommended to cover
any contingencies.”
This location would open up approximately 100,000 square feet of ice for use, however no t all of it would be
conditioned. For comparison the 19/20 winter saw 8,500 sq. ft. of ice on the upper field and an a dditional
5,000 sq. ft. of ice on the recreation center lawn.
This area would be able to accommodate multiple NHL dimension rinks (85’ x 200’) for hockey, in addition
to a “family” skate area.
Snow removal from the ice sheet would need to take a higher p riority if operations were moved to the lake.
The snow acts as an insulating “blanket” slowing the growth of strong ice. Further, snow is heavy, weighing
on average 20 lbs/ cubic foot. 1 foot of snow over the proposed area to be used would weigh 2 million
pounds. While this may be manageable for the ice sheet while evenly spread out, it adds a large hazard as
soon as it is pushed into piles, unless it is all completely removed from the ice sheet immediately, and
without pause.
If Nottingham Lake were to be used for public skating and we use an attendant to manage operations, we
need to consider the cost of attendant(s), getting liability release forms, as well as equipment costs.
EXISTING PUBLIC SKATING:
Currently we operate two rinks for public use. We have a 70’ x 120’ rink on the upper field identified as our
hockey rink, and a smaller 50’ x 100’ rink on the recreation center lawn, identified as our family skate area.
Page 4 of 11
The separation of the two areas provides a margin of safety from errant hockey pucks and a contact sport,
to a safe place for others to learn to skate.
The setup of these rinks has included installation of brackets, boards bumper caps, liners, and LED lighting,
as well as fencing around the rinks themselves. The fencing
has been a valuable addition in the past two seasons to allow
for closure of the rinks during construction and warm weather,
helping avoid damage caused by use when ice is too thin or
soft.
Our goal has been to be open to the public daily for as long
as weather allows. With Public Works being responsible for
public safety via snow removal on roads and sidewalks, snow removal on ice rinks takes the lowest priority
and often leads to closures during storms, as staff is unavailable to maintain rinks during this time.
The skate rentals, waivers, and events scheduling have all been handled by the recreation center.
Option 1: The most notable challenges have been on Nottingham Lake. This location has seen both
equipment, and operators, go through the ice into the water below. This represents the greatest risk of all
proposed locations. (Red highlighted area of image below)
The upper field in Nottingham Park has seen the ice rink in two locations.
Option 2: West end of the field directly in front of the current stage and, most recently. (Yellow highlighted
area of image below)
Option 3: South East corner of the field. These locations both come with challenges from desiccation of
turfgrass underneath the required plastic liners, along with costs associated with liners, boards, bumper
caps, and water usage. Repairing damage from these rinks present challenges in readying for spring
special events. The repairs can be anticipated to take up to two months (time frame dependent upon soil
temperatures), and at a cost of approximately $3/square foot (labor, seed, and fertilizer to reestablish the
turfgrass). ((Blue-proposed)(White-existing) highlighted area of image below)
Option 4: The recreation center lawn has also been utilized for this purpose recently. The above “field
challenges” are applicable to this location as well, minus the hurdle readying the field for springtime special
events. (White-existing highlighted area of image below)
*It should be noted that combining options 3 and 4 to the same area on the upper field proves to be a viable
option as well, with room to expand into more or larger rinks.
Option 5: The parking lot directly West of the old municipal building could be utilized for an ice rink as well.
This location would offer many benefits given its strength and durability. The close proximity to water and
electric further add to the benefit of this location. The ease of both lighting and resurfacing while remaining
near the planned public restroom, and still offering views of the stage if it were to be utilized during any
winter events should be considered. (Green highlighted area of image below)
*This area is large enough to accommodate multiple rinks, while still leaving access to the parks garage.
Page 5 of 11
The addition of any structures whether it be fire pits, seating, or tables is much easier in this area as well,
while eliminating the risk of damage to turfgrass, or the hazards associated with being on a lake.
ANALYSIS: All options proposed pull resources from the Public Works department during one of our most
intensive times of year. Without adding staffing to account for time spent maintaining ice rinks, our ability to
remove snow and ice in a timely fashion will be diminished. Timely removal of snow from ice rinks is critical,
as standing snow can negatively impact the overall structure and integrity of the ice surface.
Option 1 comes with both the highest risk (to equipment and life) and cost. It does however have the
benefit of offering the most area to be utilized with no damage to turfgrass, and no impact to areas used for
special events. Given the large area to be maintained it would require procurement of a large ice
resurfacing unit, such as a Zamboni series 546, and the most staffing to keep up with snow removal and ice
resurfacing. This unit weighs in excess of 8,600lbs, and would likely only be of use on the lake for a short
window of time given the ice thickness required to support such a large piece of equ ipment. However,
without it attempting to condition such a large area of ice would be impossible. This option would also have
the shortest use season when following current guidelines to keep staff and equipment safe.
Option 2 runs the risk of desiccation of turfgrass directly in front of the stage. This would have a large
impact to special events and be difficult to repair in a timely fashion given the high use this area sees.
Option 3 has been a rather successful location as it is further removed from the impacts of all but the larger
sporting and special events. This area has historically received beneficial shade from old growth spruce
trees and the old municipal building. It does still lead to large areas of desiccated turf, as will any option on
turfgrass.
Option 4 has been our most successful location to date, with the benefit of being adjacent to parking, and
the skate rentals located at the front desk of the recreation center. This location is currently utilized to its
maximum potential due to the size and topography of the site.
Page 6 of 11
FINANCIAL CONSIDERATIONS: Option 1 would come at the greatest cost to the town. It would require
the procurement of an ice resurfacing unit recommended for maintenance of large square footage of ice. A
recent quote from Zamboni puts a Model 546 (the smallest recommended for this size area, pictured below)
at $100,000 for a new unit, although there is a small market for used
Zamboni equipment. Beyond this it would also be the largest demand
on staff, likely being double the cost of maintenance to rinks located
on the upper field. The labor hours forecast to provide maintenance of
this option would be 180 manhours/month@ $37.08/hour
($6,674/month).
Options 2 & 3 would come at a similar cost to one another, however
option 3 would have less of an impact to special events come spring
and early summer. If we are to enlarge this rink beyond its current size, we would also need to procure an
ice resurfacing unit rated for the approximate square footage of this option, such as the Zamboni 200
series. A recent quote from Zamboni puts a series 200 (pictured
below) at $13,000 for a new unit. This model would attach to the
three-point hitch of our existing John Deere tractor, providing a
far more cost effective option. These options also require the
use of plastic liners, boards, brackets, and bumper caps. The
initial procurement of which is approximately $11,000 for a 100’
x 200’ rink, with an annual liner replacement cost of $2,500. The
labor forecast to provide maintenance of this option would be 120
manhours/month @ $37.08/hour ($4,449/month)
Option 4 has an annual cost of a plastic liner of approximately $550 since the Town already owns the
boards, brackets, and bumper caps required. The staffing required to maintain this rink averages 72
manhours/month @ $37.08/hour ($2,669/month). This is a relatively cost-effective approach to offering this
amenity.
*Any ice resurfacing unit or attachment must be kept in a heated garage to prevent damage from freezing.
RECOMMENDATION: The recommendation is that if we desire to offer a larger area for ice rinks, we
consider option 3 with expansion to multiple rinks, kept to the East end of the upper field, in addition to
keeping option 4. This would offer the most usable ice, the least damage to valuable turfgrass, while
balancing cost and offering the greatest margin of safety.
Thank you,
Drew Isaacson, Public Works Superintendent
ATTACHMENTS:
A. Notes from Lance Richards on Keystone Lessons
B. Ice Data Collection Sites
C. Ice Skating Report from November 8, 2019
Page 7 of 11
Attachment A – Notes from Lance Richards on Keystone Lessons
Keystone Lessons
Early season
• Begin with hand shoveling of snow, progressing to snow throwers, then a light tractor pushing, then
Zamboni.
• Auguring done in multiple places until all augur holes reach the desired depth.
• Temperature highs and lows, as well as weather conditions (snow, sunny, overcast) must be kept
carefully, alongside augur depth records
• It’s important in early season to watch for clear or black ice vs cloudy ice to determine quality of ice
• Clearing all fresh snow, as soon as possible, is essential, as accumulated snow can deteriorate the
quality and integrity of the ice
Mid/Peak season
• Ice is now stable. There will be cracks, but not of concern unless water comes up.
• Auguring done less frequently, but paying attention to areas where water flows under.
• If the water ingress gets frozen, you must begin checking depth. If there is air between the water
and the bottom of the ice, you can have unexpected melting or weakness in the ice. The
underlying water supports the ice.
• Strings of sunny and warm days (over 32F) require more thorough inspection
Toward season end
• Start closing off ice above ingress/egress water flow.
• Augur more frequently; ensure ice bottom and water below are in contact
• Be careful around the shores of the water for early melting
• Once the ice begins thinning, the Zamboni must come off.
• If water comes up through cracks, season has ended
Page 8 of 11
Attachment B – Ice Data Collection Sites
Ice Data Collection Sites
Weather Data:
Lake Nottingham
Temperature Tracking
Temperatures (F)
Day Date Low High Average Swing
Sat 7-Dec-19 22 40 31.0 18
Sun 8-Dec-19 29 37 33.0 8
Mon 9-Dec-19 17 31 24.0 14
Tue 10-Dec-19 17 31 24.0 14
Wed 11-Dec-19 15 37 26.0 22
Thu 12-Dec-19 20 33 26.5 13
Fri 13-Dec-19 23 29 26.0 6
Sat 14-Dec-19 23 33 28.0 10
Sun 15-Dec-19 8 24 16.0 16
Mon 16-Dec-19 2 18 10.0 16
Tue 17-Dec-19 -6 24 9.0 30
Page 9 of 11
Wed 18-Dec-19 5 36 20.5 31
Thu 19-Dec-19 11 31 21.0 20
Fri 20-Dec-19 8 32 20.0 24
Sat 21-Dec-19 13 42 27.5 29
Sun 22-Dec-19 21 42 31.5 21
Mon 23-Dec-19 24 42 33.0 18
Tue 24-Dec-19 23 41 32.0 18
Wed 25-Dec-19 16 33 24.5 17
Thu 26-Dec-19 13 28 20.5 15
Fri 27-Dec-19 12 29 20.5 17
Sat 28-Dec-19 16 21 18.5 5
Sun 29-Dec-19 2 14 8.0 12
Mon 30-Dec-19 -4 19 7.5 23
Tue 31-Dec-19 -8 21 6.5 29
Wed 1-Jan-20 13 28 20.5 15
Thu 2-Jan-20 16 26 21.0 10
Fri 3-Jan-20 11 27 19.0 16
Sat 4-Jan-20 15 38 26.5 23
Sun 5-Jan-20 14 35 24.5 21
Mon 6-Jan-20 14 27 20.5 13
Tue 7-Jan-20 16 34 25.0 18
Wed 8-Jan-20 17 37 27.0 20
Thu 9-Jan-20 15 28 21.5 13
Fri 10-Jan-20 13 22 17.5 9
Sat 11-Jan-20 2 26 14.0 24
Sun 12-Jan-20 10 23 16.5 13
Mon 13-Jan-20 15 26 20.5 11
Tue 14-Jan-20 18 36 27.0 18
Wed 15-Jan-20 16 34 25.0 18
Thu 16-Jan-20 17 39 28.0 22
Fri 17-Jan-20 13 30 21.5 17
Sat 18-Jan-20 5 25 15.0 20
Sun 19-Jan-20 9 31 20.0 22
Mon 20-Jan-20 8 40 24.0 32
Tue 21-Jan-20 26 36 31.0 10
Wed 22-Jan-20 24 32 28.0 8
Thu 23-Jan-20 21 29 25.0 8
Fri 24-Jan-20 19 37 28.0 18
Sat 25-Jan-20 24 34 29.0 10
Sun 26-Jan-20 22 40 31.0 18
Mon 27-Jan-20 25 32 28.5 7
Tue 28-Jan-20 13 31 22.0 18
Wed 29-Jan-20 16 32 24.0 16
Thu 30-Jan-20 13 26 19.5 13
Fri 31-Jan-20 6 31 18.5 25
Page 10 of 11
Sat 1-Feb-20 18 42 30.0 24
Sun 2-Feb-20 22 54 38.0 32
Mon 3-Feb-20 18 41 29.5 23
Tue 4-Feb-20 1 17 9.0 16
Wed 5-Feb-20 -10 14 2.0 24
Thu 6-Feb-20 7 24 15.5 17
Fri 7-Feb-20 24 32 28.0 8
Sat 8-Feb-20 26 44 35.0 18
Sun 9-Feb-20 21 33 27.0 12
Mon 10-Feb-20 16 31 23.5 15
Tue 11-Feb-20 3 27 15.0 24
Wed 12-Feb-20 10 28 19.0 18
Thu 13-Feb-20 14 27 20.5 13
Fri 14-Feb-20 13 42 27.5 29
Sat 15-Feb-20 20 38 29.0 18
Sun 16-Feb-20 26 35 30.5 9
Mon 17-Feb-20 17 32 24.5 15
Tue 18-Feb-20 11 30 20.5 19
Wed 19-Feb-20 8 34 21.0 26
Thu 20-Feb-20 -2 32 15.0 34
Fri 21-Feb-20 9 40 24.5 31
Sat 22-Feb-20 19 46 32.5 27
Sun 23-Feb-20 25 36 30.5 11
Mon 24-Feb-20 13 26 19.5 13
Tue 25-Feb-20 -1 19 9.0 20
Wed 26-Feb-20 -6 27 10.5 33
Thu 27-Feb-20 19 36 27.5 17
Fri 28-Feb-20 16 44 30.0 28
Sat 29-Feb-20 18 45 31.5 27
Sun 1-Mar-20 24 43 33.5 19
Highs at 32 or warmer
Report on Nottingham Lake Ice Skating Considerations
November 8, 2019
Page 1 of 9
TO: Honorable Mayor Smith Hymes and Council
FROM: Lance J. Richards, Human Resources and Risk Management
Director;
Gary Padilla, Public Works Director;
Paul Wisor, Town Attorney
RE: Ice Skating on Nottingham Lake
DATE: November 8, 2019
SUMMARY: Council, in a prior meeting, asked Town Staff to review Avon’s history of ice skating on
Nottingham Lake, and prepare a report on restarting ice skating on the Lake. To do so, we have reviewed
our prior experience with skating on the Lake, and the equipment and manpower necessary to restart this
activity. Certainly, it is possible to begin ice skating on the Lake again this winter. However, after thorough
review from the different departments of the Town involved, we have serious safety concerns about doing
so, both for employees as well as for the Town’s residents and guests.
BACKGROUND: The Town of Avon allowed ice skating on Nottingham Lake for a number of years, ending
the practice in Winter of 2012. We do not have specific documentation of a start date, but long-term
employees indicate that ice skating was available on Lake Nottingham from the time it was built until 2012.
There have been a number of incidents in past years which led to the Town discontinuing the practice of
maintaining ice skating on Nottingham Lake, which are recited as follows:
•In 2004, a resident/guest was crossing the Lake, and fell through. Although he was alive when
pulled from the Lake, he died from “exposure” according to the official report.
•In the late 2000s (specific dates are not available), an employee (Rudy Frausto) was operating a
skid steer on Lake Nottingham while working on the ice and broke through the ice. Another
employee jumped in and helped pull Rudy out of the water. He was in the water for less than 30
seconds. We were able to get him to the Parks Cabin before the Eagle River Fire Protection
District team arrived. He was transported to the hospital, but was fine, and only missed about a
week of work.
•On December 4, 2010, a Town PolarTrak front loader was clearing snow, only 106 feet from the
south Lake front. That vehicle encountered weak ice and broke through. The vehicle sank, with
the employee (Tony Consadine) inside. Tony was able to escape through the vehicle’s escape
hatch. The Worker’s Compensation claim indicated the injury as “asphyxiation into openings of
lungs.” This employee incurred Worker’s Comp expenses for treatment for both water inhalation
and post-traumatic stress disorder (PTSD). Tony subsequently left the Town 4 months later.
Ironically, this employee had completed and received a certificate for 8 hours of Ice Safety
Awareness only 3 years prior. The PolarTrak was a complete loss at about $8,300. Medical costs
were in excess of $1000; and our records do not reflect the cost of psychological help with PTSD.
•Prior to that accident, there had been other minor employee-related injuries in maintaining an ice
skating surface (slips and falls). The Town also lost equipment ranging from a 4x4 plow truck, two
ToolCats, the aforementioned skid steer, and a snow thrower. Other equipment has been in the
water, but was recoverable.
Attachment C - Ice Skating Report from November 8, 2019
Report on Nottingham Lake Ice Skating Considerations
November 8, 2019
Page 2 of 9
• Following the December 4, 2010 incident, on December 7, 2011, the Public Works Director
(Jennifer Strehler) produced a detailed Ice Safety Management Policy document, based on open
water ice research and publications from the US Army Corps of Engineers, and from other
municipalities with open water ice skating.
Subsequently, in 2012, upon direction of the then-new Town Manager, the practice of maintaining ice
skating and allowing public access on Nottingham Lake was ended. Beyond safety concerns, an additional
consideration in the cessation of ice skating was the thousands of dollars spent on equipment maintenance
and manpower annually.
CLIMATE CHANGE: Climate change is well documented and science continues to research and seek to
understand both short and long range impact. Continual gradual warming has been seen in our winters. It
is probably most clearly shown in a chart taken from a report by CU-Boulder at the Eagle River Valley State
of the River report in 2016, which shows the clear warming of Western Colorado.
Report on Nottingham Lake Ice Skating Considerations
November 8, 2019
Page 3 of 9
ICE SAFETY MANAGEMENT POLICY: In preparing this Report for Council, Staff has reviewed numerous
works on the topic of ice safety, ranging from very local to international. Also, for better understanding of
Avon’s history with ice skating on Lake Nottingham, we have also spoken with several long-term
employees. This was necessary because, in compliance with Town policy, most records of ice skating were
destroyed on schedule. Beyond those interviews, and in addition to the bedrock US Army Corps of
Engineers research, those materials have included:
Ice Handbook for Engineers (2009): Luleå University of Technology, Sweden
Ice Safety (2019): Minnesota Dept of Natural Resources
Field Guide to Working Safely on Ice (2009): Work Safe Alberta; Government of Alberta
Estimating Lake Ice Thickness in Central Ontario (2018):
Dept of Geography, University of Toronto, and Climate Research Division, Environment and Climate
Change Canada,
Government of Canada
Design and Prototype of a Freshwater Ice Thickness Measuring Device (2017): Worcester Polytechnic
Institute Worcester, Massachusetts
The Changing Climate of Western Colorado (2016)
Climate Change in Colorado: An Update (2018): Eagle River Valley’s State of the River, Jeff Lukas,
University of Colorado Boulder
Colorado’s Climate and Colorado’s Health (2017)
Colorado Health Institute
Following the review of these papers, and many others, we believe that the Nottingham Lake Ice
Maintenance Policy adopted by the Town in 2011 is well written, tightly constructed, and provides us with
documentation of our efforts to maintain an ice skating surface which is safe for our employees and our
guests. We will proceed to update that policy if Council directs Staff to move forward in re-opening
Nottingham Lake for ice skating.
OPERATIONAL CONSIDERATIONS:
Open Days for Skating: Before closing the ice in 2012, the Town had limited success in keeping the
Lake open on a continual basis. Although those open and close records have been destroyed, long term
employees tell us that it was routine for the Lake to be opened and closed regularly through the winter.
Over the last couple of years prior to closure in 2012, cumulative open days were less than 21-24 days.
Based on prior experience, and clear data on the warming of western Colorado, Staff estimates that we
might be able to have the lake open for between 14 to 35 days through the winter.
Equipment: We would not expect to run equipment on Lake Nottingham, but rather do resurfacing work
manually, as we do on the two existing rinks. This Report does not contemplate purchase of new
equipment for ice skating purposes.
Sub-Surface Water Flow: Operationally, Lake Nottingham is not optimal for ice skating to begin with, as
the body of water continues to have flow throughout the winter, with ingress from the northeast of the lake
and egress at the southwest area. This continual flow of warmer-than-freezing water will, obviously,
Report on Nottingham Lake Ice Skating Considerations
November 8, 2019
Page 4 of 9
contribute to uncertainty in ice depth and integrity of the ice itself. Due to this danger, we believe it would
be necessary to restrict public ice skating to the southeast quadrant of the lake, near the existing boat
docks.
Demarcation Requirements: Taking the above issues into consideration, we will need to develop a
demarcation method to prevent Guests from skating outside the area we maintain. Also, we’ll have to
develop a signing strategy to direct skating to the appropriate area and indicate all closed areas.
Communicating Skating Area Hours and Status: We’ll need to develop a communications protocol to
indicate opening and closing hours, (or full venue closing), including changeable signs. In addition, we’ll
also need to establish a mechanism to provide real-time updates to the Rec Center Desk and to the Town
website regarding opening times or closures.
Prevention of Ice Fishing: Additional signage and communications will be needed to prevent ice fishing.
When we previously had the lake open for ice skating, we had a large number of people cut holes in our ice
for ice fishing. Obviously, holes in the ice damage the overall integrity of the ice, and could render the ice
unsafe for anyone, employees included.
Close Weather and Conditions Monitoring: From our research, we know that changes in ambient
temperatures must be monitored closely on an around-the-clock basis. Snowfall must also be monitored,
as accumulation of snow, and it’s ensuing insulative effect, can, ironically, have a negative effect on ice
quality. We do not currently have such a system in place, so one will need to be developed and/or
acquired. Having this in a trackable computer system will be important, not only for accuracy in
understanding conditions, but also for community transparency, and to maintain a documentation trail in the
event of any litigation related to ice conditions or incidents in the future
Manpower requirements: Manpower requirement will include 2-3+ manhours per day of supervision, and
hands-on ice monitoring, as well as 2-3+ manhours per day of snow removal and resurfacing. The
resurfacing time will actually entail 4-6+ manhours per day, since no employee would be allowed to be
on the ice without another employee being present, and off the ice, for safety. These estimates do
not include time spent monitoring and documenting weather, temperatures, snowfall, ice depth, signage
movement, etc. Taking these fluctuating dynamics into account, we anticipate, for a 30 day month, that we
would incur 60-90+ hours of supervisory time, and 120-180+ manhours of Public Works Operator time.
Those cost estimates are shown below. Council should note that the range of 180-270 hours per month
translates into roughly 1.04 to 1.56 FTEs each month. Without hiring additional employees, we will need to
reduce other Public Works work areas (plowing, sidewalk snow removal, etc.) to compensate for this. To
maintain current PW service levels, it will be necessary to hire additional winter seasonal employees.
Accurate Ice Depth Assessment: We will need to acquire appropriate auguring tools to drill in and
measure ice thickness. Our Ice Safety Management policy dictates the number of augur holes to be drilled,
and distances required to determine safety. Specifics on this will be updated if Council directs that we
proceed.
RISK MANAGEMENT CONSIDERATIONS: Reopening Lake Nottingham to ice skating will require active
management from several Departments of the Town.
Inability to Obtain Waiver/Release from Skaters: First, due to the dangers of skating on lake ice versus
our current on-ground rinks, we truly need to have signed Waiver/Release from users. Regrettably, that will
be extremely challenging and almost impossible to arrange. Our signage and communications must
communicate implied waiver for any skater.
Report on Nottingham Lake Ice Skating Considerations
November 8, 2019
Page 5 of 9
Crisp and thorough Ice Safety and Management Policy: We, of course, will place employee safety as
fully equal to guest safety. The Nottingham Lake Ice Maintenance Policy certainly provides the Town with
a thorough outline of safety actions/protocols, which we plan to update upon Council direction. A strong,
fully observed safety protocol for our employees and our guests will be essential.
Addressing Community Safety Concerns: As our cessation of ice skating occurred in recent memory for
the Valley, it will be important that we undertake a significant communication strategy for letting the
community know how we are ensuring safety on the lake.
Safety Training for Avon Employees: Finally, we have reached out to the Eagle River Fire Protection
District (ERFPD) and Chief Bauer has kindly agreed to provide Ice Safety Training for our employees,
delivered through their Tech Rescue group.
INSURANCE CONSIDERATIONS: We have sought commentary from both Pinnacol and CIRSA, and they
have provided some initial comments. They have both agreed to review our Ice Management Policy once
we’ve updated it.
Pinnacol Comments: Tom Jensen, the Town’s Safety Consultant with Pinnacol Assurance, provided
some general safety concerns to consider on awareness and procedures. Tom, having worked in Alaska
for over 10 years as the health, safety and environmental coordinator for an oil and gas company, is an
expert in this area as he and his team were responsible for checking the stability of the ice roads, when the
rivers froze in the winter, which were used to drive heavy trucks and equipment on the roads. Tom’s
comments are:
“I have researched the employee safety aspects of operating a skating rink on a pond or lake. This
information does not take into consideration any risks to the users and associated liability concerns.
Facts that should be considered include:
• Pond or lake ice is never 100% safe.
• Ice strength is dependent on numerous factors including the conditions under which it was created
and its age. Ice loses its strength over time, so older ice is not as strong as newly formed ice.
• Several state and local agencies recommend a minimum ice thickness of 4 inches for travel on
foot.
• Ice thickness can vary significantly over short distances due to water currents flowing under the
surface. Because of this, the depth should be measured in several locations to identify if there are
areas which are of an unsafe thickness. The path of these currents can change over time as the
ice forms, water levels rise or fall and flow rates increase or decrease.
• Snow cover on the ice can act as an insulating layer, potentially leading to areas where the ice is
thicker or thinner than others.
If employees will be measuring ice thickness, steps must be taken to ensure their safety. These
include:
• Employees should never venture onto lake or pond ice alone. An observer should be present to
react if they break through the ice. An employee should never go onto the ice in an attempt to
rescue someone who has fallen through unless they are properly trained for this task and have the
required emergency response gear.
Report on Nottingham Lake Ice Skating Considerations
November 8, 2019
Page 6 of 9
• Employees who go onto the ice should wear a personal flotation device and insulated gear
appropriate for submersion in near-freezing water.
• A throwable retrieval device should be available in the event an employee falls through the ice.
• The local emergency response organization should be involved in the planning of how this work will
be executed. Their expertise on this topic is invaluable. I would also recommend seeking
information from other municipalities who have experience with this activity as well as your liability
insurance carrier.
• A Job Hazard Analysis should be completed on this task, with all involved parties including
emergency responders being present to evaluate the hazards and controls.
CIRSA comments: Sarah Hiett, Avon’s Loss Control Representative, is still reviewing our concept of re-
opening Nottingham Lake, and would like to see our final Ice Safety Management Policy. In the interim,
Sarah’s comments were:
CIRSA leaves it up to each member what they can and cannot allow for activities. It would definitely
increase the Towns’ liability, since it would be the Town allowing the activity and determining if it is safe
or not for your citizens to go out on the ice.
Waivers are always a good idea, but a real problem trying to maintain. I have attached a couple of
samples that you should review with your legal staff if you choose to go that route. However, if all of the
precautions are properly addressed, I can’t see a reason for the Town to not allow. Again, it’s your
decision.
LEGAL CONSIDERATIONS: By allowing skating on the lake, the Town may be subjecting itself to liability.
While the Colorado Governmental Immunity Act (the “CGIA”) typically protects the Town from certain
lawsuits, it is possible the CGIA would not apply to a suit arising from an accident sustained by an
individual skating on the lake. However, even if the Town was not subject to immunity, the Colorado
Recreation Act allows the Town to take certain steps, most notably not charging for the privilege of skating,
to avoid liability.
Colorado Governmental Immunity Act: Under the CGIA, a public entity is typically immune from liability
from all claims for injury which lie in tort or could lie in tort, with several exceptions. As relevant here, a
public entity’s immunity may be waived for tort claims arising out of injuries suffered on public facilities
located in any park or recreation area maintained by the entity due to dangerous conditions.
It is possible the lake, when it is used for ice skating, would be considered 1) a public facility and 2) located
in a park or recreation area maintained by the Town. The Colorado Supreme Court has held that a public
facility is 1) relatively permanent or otherwise affixed to the land; 2) a man-made structure; 3) accessible to
the public; and 4) maintained by a public entity to serve a beneficial, common public purpose. Here, the
lake is likely to be considered a public facility, especially in light of provisions of the CGIA being interpreted
in favor of the injured party. The lake is relatively permanent and affixed to the land (it will only ceases to
exist if filled in), it is man-made, it is accessible to public, and it would be maintained by the Town in the
winter to serve the beneficial common public purpose of providing an ice skating facility.
In turn, the Colorado Supreme Court applies a three-step analysis to determine whether a public facility is
located within a recreation area. First, it determines the boundaries of the putative recreation area. Second
it determines if the public entity’s primary purpose in constructing or maintained the recreation area is
recreational. Third, assuming the primary purpose is recreational, it determines whether the public facility at
Report on Nottingham Lake Ice Skating Considerations
November 8, 2019
Page 7 of 9
issue was located in the boundaries of this recreation area. Given this test, the lake likely is located within
a recreation area. The boundaries of the recreation area provided for ice skating would at the very least be
the boundary of the lake. Although the primary purpose in the construction of the lake wasn’t to provide an
ice skating rink, the primary purpose of maintaining the conditions of the ice in the winter would be to
provide recreation. Finally, the Lake would be within the boundaries of the recreation area as the lake itself
constitutes the recreation area.
Given that the lake would likely be classified as a public facility located within a recreation area maintained
by the Town, the Town could be held liable for dangerous conditions of the Lake resulting in injuries. A
dangerous condition is defined as either a physical condition of a facility or the use thereof that constitutes
an unreasonable risk to the health or safety of the public, which is known to exist or which in the exercise of
reasonable care should have been known to exist and which condition is proximately caused by the
negligent act or omission of the public entity in construction or maintaining such facility. Notably this
definition only waives immunity for dangerous conditions that manifest in a defect resulting from the
maintenance of the facility, not dangerous conditions that result from negligent operation of the facility.
It is unclear whether the Town’s failure to maintain the surface of the ice would constitute maintenance of
the Lake. The CGIA defines maintenance as “the act or omission of a public entity or public employee in
keeping a facility in the same general state of repair or efficiency as initially constructed or in preserving a
facility from decline or failure.” Maintenance does not include any duty to upgrade, modernize, modify, or
improve the design or construction of a facility.
Given this framework, if an injury is sustained due to uneven conditions of the ice, the injured party could
argue that the Town’s failure to create a smooth surface resulted in the defect. However, the Town could
argue that smoothing the surface of the ice constitutes a modification or improvement of the facility
because the Lake was not originally constructed for ice skating and has always had uneven ice.
However, the Town would have a strong argument that it is still immune from suits for damages for injuries
arising from thin ice on the Lake because there is no waiver of immunity for the negligent operation of a
public facility located in a recreational area. Therefore, although it would certainly be negligent for the
Town, as the operator of an ice skating facility, to allow people to skate on thin ice, the thin ice is not a
dangerous condition resulting from the construction of or maintenance of the Lake so the Town may be
immune from suits arising from injury due to thin ice.
Colorado Recreational Use Act: Even if the Town is not immune from suit under the CGIA, it can reduce
its liability by refraining from charging people to skate on the Lake and warning people of known dangerous
conditions. The Colorado Recreation Act provides an owner of land who either directly or indirectly invites
or permits, without charge, any person to use such property for recreational purposes does not assume
responsibility or incur liability for any injury to person or property or for the death of any person caused by
an act or omission of such person. However, the Act does not protect a landowner from liability for willful
and malicious failure to guard or warn against a known dangerous condition likely to cause harm. Thus, the
Town clearly will need to warn skaters skating is an inherently dangerous activity and they skate on the
Lake at their own risk.
FINANCIAL CONSIDERATIONS:
Labor: A Public Works Operator blended rate is $37.08, and our Supervisory blended rate is $59.37
(inclusive of all cost/benefit loadings)
An estimated per month operating cost for labor only would be:
Report on Nottingham Lake Ice Skating Considerations
November 8, 2019
Page 8 of 9
Operator – 120-180 hours/month, or about $4,450-6,674/month
Supervisory – 60-90 hours/month, or about $3,562-5,344/month
Total monthly labor of $8,012-12,018/month
Assuming operation December, January and February, we can estimate labor costs for the winter of
$24,036-36,054.
Note, please, that it is highly unlikely the Town would be able to operate ice skating on the Lake for a full 90
consecutive days. However, a labor forecast must include a conservative estimate, so the above is
predicated upon a full three month season of skating.
Hardware: We will incur internal costs for signage for the skating area, running hot water to the Lakefront,
and for weather monitoring software and hardware. Those expenses will likely remain under $10,000 in
total.
Summary of Financial Considerations: We can reasonably expect that costs for ice skating will run
between $35,000 and $46,000. Second and subsequent years will be less, although we will need to budget
for equipment maintenance, software upgrades, and ongoing training.
ADDITIONAL OPTIONS: Depending on how aggressive Council wants the Town to be in keeping the
Lake open for ice skating, capital expense could be incurred for three further items:
Ground penetrating radar for measuring ice thickness: Because of the issues we’ve experienced with
the inaccuracy of ‘auger & ruler’ measuring, we also researched more accurate methods of determining ice
depth. We have contacted Sensors & Software of Toronto, who manufactures ground penetrating radar
(GPR) devices. They have a full solution called IceMap SmartTow, which places a total software and
hardware package, including GPS, onto a pull-behind wheeled cart, which can measure ice depth to a
10mm tolerance. This solution would cost approximately $36,900, which includes all software and training.
Ice Resurfacing Equipment: The Town disposed of our ice surfacing equipment in 2012. A suitable pull-
behind Zamboni/Olympia ice refinisher would cost $7,500 to $20,000 used. The significant price variance is
because of the age of the machines, as well as how how much square footage the Town expects to finish
for skating.
Hot water for more effective resurfacing: Optimal resurfacing of ice skating surfaces requires hot water.
The Town does not currently have any hot water capability. Our existing on-ground rinks in front of the Rec
Center and on the Grand Lawn by the Performance Pavilion are resurfaced using cold water. This makes
smoothing the surface difficult. On our ground-based rinks, this is less of an issue as there is no underlying
flow or current. On Lake Nottingham, the ice freezes from water that is flowing and being blown by winds,
providing a dangerous, uneven surface. Uneven ice, of course, is inherently dangerous for skating. The
Town could improve the finishing of our two ground rinks and the Lake surface if we were able to use hot
water as part of our refinishing. To do so would require the purchase and installation of a large capacity
water heater in the Parks garage, likely costing $10,000 to 12,000 to purchase, install and obtain
connection equipment.
COUNCIL OPTIONS: Council has three options available:
• Direct Staff to proceed with activity necessary to re-open Nottingham Lake for ice skating, or;
Report on Nottingham Lake Ice Skating Considerations
November 8, 2019
Page 9 of 9
• Direct Staff to not re-open Nottingham Lake for ice skating, ensure it remains closed, and focus on
the two on-ground rinks, or;
• Direct Staff to further research issues related to maintaining Nottingham Lake for ice skating.
RECOMMENDATION: Senior Staff involved in the various areas affected by ice skating on Nottingham
Lake have all been engaged in the development of this Report. The unanimous recommendation from
Staff is that the Town should NOT proceed with re-opening Nottingham Lake for ice skating.
MANAGER’S RECOMMENDATION: I concur with Staff’s recommendation that the Town should not re-
open Nottingham Lake for ice skating due to safety challenges, resource demands, logistics and legal
liability concerns. Avon’s elevation is 7,431’. I have personally observed in the last few years that
Keystone Lake in Keystone, elevation 9,173’ has closed as early as February due to deteriorating effect of
multiple sunny days in the upper ‘40s and low ‘50s had on the integrity of the ice. Although it may be
possible to open Nottingham Lake for public skating in a reasonably safe manner, the time frame is likely to
be short and limited to starting for the holidays and running until mid to late January.
ATTACHMENT: December 7, 2011 Nottingham Lake Ice Maintenance Policy
Page 1 of 8 Last Updated 12/16/2011
Memo
To : Joe Histed, Superintendent of Parks and Facilities
CC: Patty McKenney, Director of Administrative Services
From: Jennifer Strehler, Director of Public Works
Date: December 7, 2011
Re: Nottingham Lake Ice Maint enance Best Management Practices
The purpose of this best management practice (BMP) is to educate and train public
works employees tasked with lake ice maintenance about safety procedures relevant to
this occupational task.* These employees must be first be trained in ice safety, ice
rescue, and ice maintenance procedures. The information in this BMP has been
developed based on Avon’s past practices and on the theory and experience of the
Army Corps of Engineers, as documented in “Safe Loads on Ice Sheets” (1982).
Supervisors in charge of ice maintenance shall insure that the procedures set forth
herein are followed and documented daily in the “lake ice log book” maintained by
Public Works staff and kept in Avon’s Park Maintenance Facility.
This BMP is organized into the following sections:
A. Training
B. Evaluation of the Daily Weather
C. Lake Ice Sampling
D. Lake Ice Maintenance Procedures
E. Ice Strength / Equipment Selection
F. Emergencies
The overarching mandate is this:
Best Management Practices May Guide Our Work
But Safety Dictates it
*This BMP is not intended for public/recreational ice users. Staff should direct public/recreational users to contact the
Avon Recreation Department at 748-4060 for lake ice status (e.g., cabin open/closed) and to obtain a liability waiver
for skate rental and lake ice use.
Town of Avon Department of Public Works
Page 2 of 8 Last Updated 12/16/2011
A. Training
All ice sampling and maintenance staff shall attend ice safety training prior to
stepping out onto lake ice.
1. The Public Works Parks Superintendent is responsible to schedule and attend
ice safety training for all impacted Town of Avon staff. This includes staff from
Public Works, Recreation, and other departments as appropriate.
2. Typically such training involves 4-6 hrs of in-class time and 4-6 hrs of on-ice time.
As such, training should be held during early winter.
3. Training shall include instruction in ice science, weather-related impacts, ice
safety, ice rescue, and a review of this BMP.
4. Prior to the annual training, all sampling and maintenance activities should be
conducted by staff who attended the previous year's ice safety course.
5. All impacted staff is required to attend training every year. If someone can not
make the scheduled annual training, the Superintendent shall find means to
separately train that individual or shall restrict that individual from ice-related
activities.
6. Attendance at annual training shall be documented; each attendee shall sign in
and out.
7. Suggested trainers include the Gypsum Fire District (contact Jeff Barnhardt 970-
390-1847), the Eagle River Fire and Rescue District (contact Scott Pottratz ), or
the National Guard.
B. Daily Weather Evaluation
1. Check previous 24-hours of site temperatures from the Nottingham Park Weather
Station (display in Pump house). Print out these hourly temperature readings
and add to record notebook (attach to sampling log if sampling occurs).
2. Do not walk onto ice for sampling or maintenance work if temperatures currently
exceed 36◦F.
3. Do not walk onto ice if temperatures have exceeded 32◦F for 6 or more hours in
the prior 24-hours.
C. Lake Ice Sampling
Procedure:
4. Work in teams of two or more. Never go out onto ice alone during early season
sampling or maintenance.
5. Each person shall wear a personal flotation device (PFD) during sampling
6. Each person shall carry a 30-ft or longer Coast Guard approved throw-bag
(yellow bags stored in the Parks Garage)
7. Each person shall carry a functional Avon Public Works PTT phone or
emergency radio.
8. Start from shoreline in early season and venture further out onto the lake as the
ice depth permits per the Ice Depth Guidance Chart provided in Section E.
Page 3 of 8 Last Updated 12/16/2011
Probe ahead of your path with a 10-foot long pole or gaffe whenever entering
onto an ice area for the first time.
9. Sample ice throughout the area where snow removal maintenance is planned;
vary sampling location daily (e.g., 1 per 2,500 sf). Conduct a minimum of 10-20
sample locations per day. The number of samples take will vary with the size of
the ice sheet that is open, but no fewer than 10 samples should be taken.
10. If sampling with a drill, be sure to re-pack holes with a slush/snow mix to ensure
hole refreezes and does not create a back flooding hazard.
11. Sample locations should be in different places from one day to the next, with the
sampling grid reasonably distributed across the ice maintenance area. Don’t
assume that a large area will remain unchanged for several days.
12. Mark any open water areas with orange cones in the field and show them on the
paper map record.
Record and Analyze Results:
10. Measure ice depth using a portable drill and a 1”-2” spade-bore bit or a 1.5”auger
and a tape measure.
11. Stop drilling at point of transition between where it is easy to drill (minimal force
needed) vs. hard to drill (significant force required) and measure depth of hole.
Record this depth on the log to the transition point as “white ice”.
12. Complete drilling until liquid is reached; record total depth of hole.
13. Records should be in inches and should look like this: white/total listed by a
location spot shown in the log book (on a map of the lake)
e.g., * 3/10 in the log means 3” of white and 10” total depth at that spot
14. Note all physical observations in daily log (e.g., any large cracks, wet areas,
slushy areas, change in lake level)
15. Record daily temperatures on the field log sheet: daytime high and nighttime low.
These can be found on the printout from Maxicom (see step B9).
16. Note major temperature or precipitation swings e.g., “much colder than
yesterday”
17. Record depth of new snow (if any) on log (as compared to the day before), snow
depth can be measure on the ice surface.
18. Record specific equipment utilized each day.
19. Initial and date the daily log
20. Communicate findings with maintenance staff.
21. If you were off the previous day/s, take a moment to read through the log book
and to ask someone who has worked the last few days what is going on with the
ice. Communication between shifts and employees is key.
Communicate Results
21. The Public Works Supervisor on-duty has the authority to determine whether the
lake ice is safe for public use or should be closed.
22. Note on log page areas planned to be open to public for that day.
23. Call the Recreation Department 748-4060 and tell them what areas are planned
to be open and by what time.
24. If the lake is to be closed to the public due to ice safety concerns:
Page 4 of 8 Last Updated 12/16/2011
a. Install signs all around the lake in English and in Spanish (“Lake is
Closed” and “Lago esta cerrado”)
b. Inform Avon’s Community Relations Officer 748-4087 (who will inform the
public).
D. Lake Ice Maintenance Procedures
All ice sampling and maintenance staff shall attend annual ice safety training
prior to stepping out onto lake ice. Maintenance can only be performed after the
Supervisor has determined that the daily temperature and ice depth information
does not suggested an increased level of hazard.
1. The Weather Evaluation (Section B) and the Sampling and Analysis steps
(Section C) determine whether lake ice maintenance can be performed on a
given day and also limit the option of which equipment may be used. The
Supervisor on Duty will conduct this evaluation and communicate lake ice
status to all maintenance personnel prior to anyone starting to work on the
lake ice.
2. Select equipment consistent with Figure 1 and previous day’s temperatures.
When in doubt, always choose the lighter weight piece of equipment.
3. Conduct work at times when air temperatures ≤ 36F. Once it reaches 36F,
workers with equipment should not be on the ice.
4. Each person should wear an appropriately sized personal flotation device (PFD)
whenever working on the lake ice. Inspect your PFD for any deficiencies before
walking out onto the ice.
5. Work in teams of two or more.
6. Each person should carry a throw bag and a radio or push-to-talk cellphone
7. If equipment has a cab, the doors must be removed. Do not operate a vehicle on
the lake ice unless the doors to the cab have been removed.
8. Any vehicle with a cab should also have an emergency rescue tool inside the
vehicle with a window punch to be used to break the glass to aid with escape.
9. Do not store snow near cleared or treated surfaces.
10. Operate equipment at speeds of < 15 mph
11. Stay alert, look for ice quality inconsistencies.
12. Black or blue colored ice is solid; white colored ice is soft and will not support
significant loads.
13. Historical practices has shown it helpful to keep the North side of lake clear and
avoided treated use 50’-60’ from shoreline.
14. If temperature exceeds freezing for more than 24-hours, the ice loses strength
(e.g., surface gets mealy); use next smaller piece of equipment available until
surface re-freezes.
15. Listen for cracking noises. Most cracking noises are normal. Loud cracking
noises indicate that the ice could be unstable.
16. If you encounter slushy or soft areas, do not proceed. Immediately and carefully
move the equipment out of this area and return to firmer ice.
Page 5 of 8 Last Updated 12/16/2011
17. Remember that standing loads demand higher ice strength than moving loads.
Do not stop vehicle in questionable areas.
18. Flooding from shore is a technique that can be used when:
1. It is not safe to walk onto the ice.
2. Ambient air temperature is ≤ 36F
3. Snow is not predicted in the forecast that day (i.e, within 8 hours)
4. Flooding can be completed by 11am
5. There are at least 4 employees available for the duration of flooding to
assist.
6. Generally, there is ≤ 2” of snow on the lake ice
Pre-Season (i.e., before ice thickness is at least 5”):
19. Do not walk out onto ice to clear snow until there is at least 5” found at all
sampling locations (per Section C procedures).
20. Sampling can be performed from shore by holding drill out over the ice to take
the sample.
21. Flooding with the fire hose or rubber hose can be performed from the shore or
the pump house deck. Stretch hose to the far edge of the area to be floodedand
allow water to flow out and walk towards shore. Historic practice using fire hose
is to sweep from side to side as you move east towards the pump house.
Early Season (i.e., when ice thickness is 5”-8”):
22. Determine which areas of the lake will be set up for particular public purposes
(i.e., map out hockey rinks, broomball area, public skating areas, etc.)
23. Select equipment consistent with Figure 1. When in doubt, always choose the
lighter weight piece of equipment. Before the lake ice measures 8”, the option
options are shovels and walk-behind snow blowers.
24. Clear 100% of area required for public use as soon as it is safely accessible.
Mid season (i.e., after there is more than 8” of ice on the lake on average)
25. Continue to clear 100% of area required for public use.
26. Special requirements for Pond Hockey (only when Pond Hockey has been
scheduled):
1. Special Events staff will manage the agreement for turn-key use of the ice
and associated tournament event; PW staff shall coordinate and
communicate with Special Events on this event.
2. Do not use snow wind-rows between rinks. Pond Hockey event managers
are required to bring their own rink dividers (e.g., wood, cones, etc.).
3. Do not let Hockey Association maintain the lake ice directly unless/until a
signed agreement has been filed with the Town Clerk each year.
Late season (i.e., until weather becomes too warm to maintain the ice safely, no
matter how thick the ice is.)
Page 6 of 8 Last Updated 12/16/2011
27. After the Pond Hockey event ends (if it occurs), continue to clear 100% of area
required for public use but discontinue clearing excess ice area.
28. Close extra areas previously opened by coning them off and putting up signs.
29. If ice thickness diminishes to less than 8” thick or ice surface conditions become
too soft for skating on/before President’s Day in February, stop maintaining ice
and close-out lake ice program for the season.
30. Upon closure, re-install signs “Lake Ice Closed…. El Hielo del lago Cerrado”.
E. Ice Strength / Equipment Selection
See Figure 1. Use the Pink Line
Due to the inherent natural variability in lake ice, staff must exercise their trained
judgment when operating equipment across a variety of ice surfaces
The Town of Avon’s recommended ice thickness curve (solid pink line) has been
developed based on information from the Maine Department of Fish and Wildlife and
historical past practices in Avon.
USACE (dashed line) was developed by the U.S. Army Corps of Engineers based on
the following formula: h= 4*SQRT(P) where h= depth and P= total permissible vehicle
load in pounds; this line is provided for reference only.
Page 7 of 8 Last Updated 12/16/2011
F. EMERGENCIES:
If you fall through the ice:
DON’T PANIC, remain calm.
Hold onto the ice edge if possible.
Yell for help.
Try not to flail with your arms to try to get back onto the ice surface. This could
break the ice edge and will only tire you out.
If your co-worker falls through the ice:
And you are alone;
Call 911
(this can be dialed from push-to-talk or cellphone) Clearly say this:
“Need ice rescue and paramedic in Avon now. Town employee just
went through ice in Nottingham Lake.”
Do not hang up but you may set the phone down to help your co-worker. The
info above should be enough to get paramedics en route.
Stay safe distance (e.g., 10-feet) away from the water’s edge.
Keep your co-worker in sight.
Yell encouragement to her/him.
Take the throw bag and pull enough rope out of the bag to reach him/her,
toss the bag near his/her head or shoulders, tell him/her to grab on and wrap
it around his/her arm or chest, and keep him/her in sight.
The first through of the bag is your best chance for accuracy. Aim well.
Keep trying until he/she has hold of the rope.
DO NOT try to pull him/her out.
Stay with victim until rescue teams arrive.
And there are other co-workers with you;
Call 911 and communicate as above.
Stay safe distance (e.g., 10-feet) away from the water’s edge.
Keep your co-worker in sight.
Yell encouragement to him/her.
Use the throw bag technique described above. Keep trying until the worker in
the water has hold of the rope.
Wait for rescue teams to arrive.
If you are operating equipment that begins to fall through the ice:
Get off the equipment immediately - Let the equipment go in and do not try to
rescue it
Move yourself (on foot) to an area that has already been cleared
Do not re-approach stranded vehicle
Page 8 of 8 Last Updated 12/16/2011
Call for help using your radio and initiate equipment retrieval procedures:
Call 911 and inform Vail Dispatch of the details of the situation; request
assistance and back-up from Fire Department Ice Rescue Team
Await FD arrival
Contact Joe Histed at 390-2280 or Jenny Strehler at 390-2743.
Work in groups of 3-4
Bring throw bags and radios (minimum of 1 bag and 1 radio per 4 people)
All staff working on ice within 150-ft of stranded vehicle or ice penetration
must:
Have completed ice safety and rescue training within last 24
months
Wear PFDs
Use extreme caution
Documentation
Document all emergency incidents and close calls using the Town’s Incident
Investigation Form (available from Administrative Services or in TOA Loss
Control Manual)
These procedures should be reviewed and adjusted as needed annually by the
Director of Public Works.
Keystone Lessons
Early season
Once ice reaches six inches, begin with hand shoveling of snow, progressing to snow
throwers at 10”, then a light tractor pushing at about 20”, then Zamboni once depth
reaches 30”.
Auguring done in multiple places until all augur holes reach the desired depth of 30”.
Ice skating can begin at 20”, but effective resurfacing doesn’t begin until about 30”; this
is also when the hockey rink (mid-lake) can be set up and maintained safely.
Temperature highs and lows, as well as weather conditions (snow, sunny, overcast)
must be kept carefully, alongside augur depth records
It’s important in early season to watch for clear or black ice vs cloudy ice to determine
quality of ice
Clearing all fresh snow, as soon as possible, is essential, as accumulated snow can
deteriorate the quality and integrity of the ice.
Ice auguring and measuring continues until they have a consistent depth of 30+ inches.
Mid/Peak season
Ice is now stable. Keystone’s mid-season depth is 3’+.
Auguring done less frequently, but paying attention to areas where water flows under.
If there is a long period of sunlight and/or warmth (over 32F), additional augurs may
take place to verify thickness.
There will be cracks, but not of concern unless water comes up.
If the water ingress gets frozen, you must begin checking depth again. If there is air
between the water and the bottom of the ice, you can have unexpected melting or
weakness in the ice. The underlying water supports the ice.
Toward season end
Start closing off ice above ingress/egress water flow.
Augur more frequently; ensure ice bottom and water below are in contact
Be careful around the shores of the water for early melting
Once the ice thins to below 30”, the Zamboni must come off.
Below 20”, and resurfacing stops. The ice is maintained only by removal of snow, not
by reconditioning.
When depth hits 15”, or if water comes up through cracks, season has ended
AVON REGULAR MEETING MINUTES
TUESDAY APRIL 28, 2020
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE
1. CALL TO ORDER AND ROLL CALL
The meeting was hosted in a virtual format, using Zoom.us. Mayor Smith Hymes called the meeting to
order at 5:31 p.m. A roll call was taken, and Council members present by video/audio were Amy Phillips,
Tamra Underwood, Scott Prince, Jennie Fancher, Jake Wolf, and Chico Thuon. Also present were Mobility
Director Eva Wilson, Recreation Director John Curutchet, Finance Director Scott Wright, Planning Director
Matt Pielsticker, Town Attorney Paul Wisor, Police Chief Greg Daly, Executive Assistant to the Town
Manager Ineke de Jong, Town Manager Eric Heil, and Town Clerk Brenda Torres.
2. APPROVAL OF AGENDA
Video Start Time: 00:31:00 Part One
Councilor Fancher moved to approve the agenda as presented. Councilor Underwood seconded the motion
and the motion passed on a vote of 6 to 1. Councilor Wolf voted no.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
Video Start Time: 00:31:35 Part One
No conflicts of interest were disclosed.
4. PUBLIC COMMENT
Video Start Time: 00:31:46 Part One
Mayor Smith Hymes explained to the public how to participate via video/audio, via telephone, or via email
for public comments. No public comments were made.
4.1. SALVATION ARMY UPDATE (TSU WOLIN-BROWN, SALVATION ARMY)
Video Start Time: 00:34:05 Part One
Tsu Wolin-Brown gave an update on the $100,000 Avon Community Emergency Relief Grant in
Response to COVID-19 the Army Salvation received, and she thanked Avon Town Council for this grant.
She said they have been able to help many Avon residents in different ways, including tenant relief
and the food bank.
5. BUSINESS ITEMS
5.1. PLANNING AND ZONING COMMISSION APPOINTMENTS (PLANNING DIRECTOR MATT PIELSTICKER)
Video Start Time: 00:55:11 Part One
Planning Director Matt Pielsticker presented the four candidates to fill three vacancies on the Planning
and Zoning Commission, Donna Lang Arenschield, James Edwards, Sara Lanious, and Daniel Mysnyk.
Planning Director thanked Marty Golembiewski, Alex Dammeyer, and Kenneth Howell for their years
of service. After self-introductions from the new candidates, they were interviewed by Council
members. A recess was taken from 6:41 p.m. to 6:47 p.m. as Councilor Wolf had questions for the
Town Attorney Paul Wisor.
After recess, Town Attorney Paul Wisor suggested to continue this vote to the May 12, 2020 Council
meeting as an Executive Session to discuss issues pointed by Councilor Wolf in their phone
conversation and ask the remaining Commissioners who are able to serve to attend the next meeting.
AVON REGULAR MEETING MINUTES
TUESDAY APRIL 28, 2020
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE
Councilor Wolf moved to continue this item to the May 12, 2020 Council meeting. Councilor Prince
seconded the motion and the motion passed on a vote of 6 to 0. Councilor Thuon was away with video
paused and audio muted.
5.2. PUBLIC HEARING RESOLUTION NO. 20-12: A SUPPLEMENTAL AMENDMENT TO 2020 CAPITAL PROJECTS FUND BUDGET
(ASSISTANT TOWN MANAGER AND FINANCE DIRECTOR SCOTT WRIGHT)
Video Start Time: 00:01:32 Part Two
Finance Director Scott Wright presented. After Council discussion, Mayor Smith Hymes called for
public comments and no public comments were made.
Councilor Prince moved to approve Resolution 20-12 Amending the 2020 Capital Projects Fund Budget
with the strike off of the demolition of the old Town Hall. Mayor Pro Tem Phillips asked for
clarification. Councilor Prince clarified his motion, with reference to the old Town Hall demolition, to
leave the current budgeted amount of $600,000 and not to increase to $967,000. Councilor
Underwood seconded the motion and it passed on a vote of 6 to 1. Councilor Wolf voted no.
5.3. WORK SESSION: DEED RESTRICTED HOUSING PROGRAM (TOWN MANAGER ERIC HEIL AND TOWN ATTORNEY PAUL
WISOR)
Video Start Time: 00:44:32 Part Two
Town Manager Eric Heil gave a presentation on policies recommendations. Council discussed and gave
various directions to Staff, including to move forward with this program.
5.4. FIRST READING OF ORDINANCE 20-05, APPROVING CODE TEXT AMENDMENTS FOR ELECTRIC VEHICLE CHARGING,
BOILER EFFICIENCY AND SOLAR-READY REQUIREMENTS (TOWN PLANNER DAVID MCWILLIAMS)
Video Start Time: 01:47:21 Part Two
Planning Director Matt Pielsticker, Town Planner David McWilliams, and Building Official Derek Place
presented and answered questions from Council members. Mayor Smith Hymes called for public
comments and no public comments were made.
Mayor Pro Tem Phillips moved to approve the first reading of Ordinance 20-05, setting a second
reading and public hearing date of May 12, 2020. Councilor Wolf seconded the motion and the motion
passed unanimously.
5.5. DISCUSSION OF SALUTE TO THE USA FIREWORKS (CASE MANAGER DANITA DEMPSEY)
Video Start Time: 02:09:45 Part Two
Cultural, Arts and Special Events Manager Danita Dempsey talked about logistical challenges and
different possible options for Council to decide whether Salute to the USA event will be hosted or
postponed, considering the current situation with COVID-19 and the new Public Health Order adopted
by Eagle County on April 24, 2020, which allows gatherings of 10 person or less. The Eagle County
Health Department has presented a transition trails map which contemplates that the Public Health
Order may advance to an “intermediate” stage between four to eight weeks, which may allow
gatherings of up to 25 to 50 people and also contemplates the potential to advance to an “expert”
stage whereby gatherings of up to 250 people may be allowed.
AVON REGULAR MEETING MINUTES
TUESDAY APRIL 28, 2020
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE
After discussing several options and suggestions, Council took the difficult decision to cancel 3rd of
July Salute to the USA fireworks display and concert for this year to keep our community safe.
Mayor Smith Hymes said, “When it’s safe to do so, Salute to the USA will come back to Avon bigger
and better than ever.”
Mayor Smith Hymes called for public comments and no public comments were made.
5.6. APPROVAL OF MINUTES FROM APRIL 23, 2020 REGULAR COUNCIL MEETING (TOWN CLERK BRENDA TORRES)
Video Start Time: 02:43:13 Part Two
Councilor Underwood moved to approve the minutes from April 23, 2020. Mayor Pro Tem Phillips
seconded the motion and the motion passed by a vote of 6 to 1. Councilor Wolf voted no.
6. WRITTEN R EPORTS
6.1. APRIL 7TH PLANNING AND ZONING COMMISSION MEETING ABSTRACT (PLANNING DIRECTOR MATT PIELSTICKER)
6.2. MONTHLY FINANCIAL REPORT (SENIOR ACCOUNTANT NELLY BURNS)
7. MAYOR & COUNCIL COMMENTS & MEETING UPDATES
Video Start Time: 02:43:53 Part Two
Councilor Wolf thanked people working in the front lines, Chief Daly and the Avon Police Department,
hospital personnel, and Town of Avon staff. He said it is an honor and a pleasure to serve this community.
Councilor Fancher asked for a brief update on the Renters and Business Forums. Councilor Wolf gave a
quick update on the Renters Forum and thanked Corey Pryor, Senator Kerry Donovan and Town Attorney
Paul Wisor. He said it was a great turn out, they answered many questions and presented enough
information on what the options are and what to do for renters. Mayor Smith Hymes reported that the
highlight of the Business Forum was when Mr. Joel from 1st Bank mentioned that because of the number
of applications received for the Payroll Protection Program, they expected the money to last for only 39
hours. She gave a reminder on the upcoming Business Forum on Friday May 1, 2020.
Councilor Fancher praised David Courtney, owner of Beaver Liquors, for his efforts on the Bingo Night
fundraiser which raised a few thousands of dollars for local restaurants valley wide.
Mayor Pro Tem Phillips mentioned she will inform to Eco Transit that Avon will not be looking for any
transit for Salute to the USA and asked to please let her know if any ideas on how Eco Transit should look
like moving forward for the next year and a half.
Mayor Smith Hymes said she heard a rumor on the accuracy of the antibody tests that there is only a 50%
accuracy and said it is absolutely not the case. She said Will Cook with the Public Health Departments sent
her the actual numbers and they are 96-99% accurate. Councilor Underwood mentioned that the kind of
tests we have here are Quest lab tests and people can trust on those tests. Mayor Smith Hymes said that
those tests got the emergency approval by the FDA. Councilor Prince showed his results from his Colorado
Mountain Medical portal and said they are not reviewed by the FDA. Mayor Smith Hymes said it was
probably a timing issue.
AVON REGULAR MEETING MINUTES
TUESDAY APRIL 28, 2020
SETUP AS A VIRTUAL MEETING VIA ZOOM DUE TO COVID-19 AND TOWN HALL CLOSURE
8. ADJOURN
There being no further business before Council, Mayor Smith Hymes moved to adjourn the regular
meeting. The time was 9:39 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The
most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office,
and the video of the meeting, which is available at www.highfivemedia.org.
RESPECTFULLY SUBMITTED:
Brenda Torres, Town Clerk
APPROVED:
Sarah Smith Hymes ___________________________________
Amy Phillips
Jake Wolf
Chico Thuon
Jennie Fancher
Scott Prince
Tamra Underwood
M E M O R A N D U M
TO: Board of Directors
FROM: Catherine Hayes, Board Secretary
DATE: April 29, 2020
RE: Summary of Authority’s April 23, 2020, virtual Board Meeting
The following is a summary of items discussed at the April 23, 2020, Authority Board Meeting:
Board members present and acting included: Chair George Gregory, Secretary Kim Bell Williams, Treasurer
Geoff Dreyer, Sarah Smith Hymes, Mick Woodworth, and Pam Elsner.
Public Water System
ID Combination
Brad Zachman discussed the Colorado Department of Public Health and
Environment’s (CPDHE) desire to administratively combine the Authority and
District’s public water system identification numbers. CDPHE would regulate the
systems as one. Brad confirmed that water rights and governance of the two
entities would remain separate and unaffected by this administrative combining.
The board unanimously approved the request to proceed with combining the
Authority’s system with the District’s system for CDPHE regulation purposes.
Extension of Late Fee
Waiver
Shane Swartwout discussed the volume of unpaid customer bills, which has
remained low throughout the COVID-19 pandemic. Linn Brooks reminded the board
that per Gov. Polis’s order, no utilities may be shut off due to non-payment during
the pandemic. Additionally, unpaid bills represent delayed revenue, not lost
revenue. The board unanimously approved the extension of late fee waivers,
through the May billing period, which ends on June 2, 2020.
COVID-19 Operations
Update
Linn Brooks and Siri Roman updated the board on operations during the pandemic.
The District will stay in stage 3 of its operating plan until at least May 15, though
Gov. Polis’s “stay at home” order will expire on April 26, giving way to a “safer at
home” directive. In stage 3 of the District’s response, non-essential employees are
required to work from home. Discussion ensued regarding how the District’s
possible return to stage 2 would differ from stage 3. Linn and Siri also discussed the
weekly virtual Town Hall meetings that the District has been hosting for employees
since April 8. These sessions highlight 2 – 3 departments and how the pandemic
has changed that department’s employees are doing work. Attendance has been
excellent, with 80+ employees logging in each week. Operationally, water demand
has been lower than in years past. Financial modeling is ongoing. Decreased
impact fees are expected as development slows due to the economic conditions.
Some Authority and District capital projects will be delayed, which will save funds.
Others, like the Nutrient Upgrade Project at Avon WWTF, will continue as planned
due to their regulatory necessity and the amount of design and planning that have
already gone into such projects.
AWWTF Nutrient
Upgrade Project
(NUP) Update
Melissa Marts and Jeff Schneider updated the board on the NUP. Melissa noted the
project is using a CMAR (construction manager at risk) delivery method, which has
helped with navigating the unknowns of the current economic situation. Contract
documents are being modified, per the CMAR method, as contract prices can
decrease with lower commodities pricing during the pandemic. All county and
internal policies for COVID-19 prevention must be followed by any on-site contract
Summary of Authority’s April 23, 2020, virtual Board Meeting Page 2 of 2
workers. Official notice to proceed was issued on April 23, and site mobilization will
occur on May 4.
Pando Feeder Canal
Update
Glenn Porzak discussed the absolute/diligence application for the Pando Feeder
Canal. The referee granted diligence but included a requirement that would unduly
restrict the ability to obtain an absolute decree for a future enlargement of Eagle
Park Reservoir. A protest letter was filed on behalf of the shareholders of Eagle
Park Reservoir Company, as was an opposition to the state and division engineers’
motion to intervene, though the motion was ultimately granted. During a phone
conference with the judge, the Company shareholders were granted 45 days to
prepare an opening brief to support the protest, which is due on May 29.
Eagle Park Reservoir
Water Storage Rights
Glenn Porzak discussed the diligence application for the two remaining conditional
junior storage rights for Eagle Park Reservoir. The referee agreed with the finding of
diligence but wants to include a footnote regarding the East Fork Pump Station as
an alternate point of diversion, referencing a previous change case. Discussion
ensued regarding the footnote, which the directors agreed was unrelated to the
diligence case and should be removed.
970.748.4004 eric@avon.org
TO: Honorable Mayor Smith Hymes and Council
FROM: Eric Heil, Town Manager
RE: Town Manager Report - May
DATE: May 8, 2020
NOTTINGHAM PARK: Nottingham Park was opened to SUP and boater use early this year in
consideration of the nice weather and desire of the community to get out of their homes. The Lake will be
opened to swimming as soon as water temperatures reach an appropriate level. The public restroom and
the tennis/pickleball courts opened. Staff prepared and installed attractive signage in the Avon brand for
the tennis and pickleball courts that lists the COVID-19 Protocols for court play. The playgrounds,
basketball courts and volleyball courts remain closed at this time.
BRIDGE BANNER: Per Council member Thuon’s suggest, a bridge banner will be installed thanking front
line workers. The banner should be installed by Wednesday, May 13, 2020.
5 COMMITMENTS OF CONTAINMENT MESSAGE: The Transition Trails Map from Eagle County
includes five commitments of containment. Mikaela Liewer, Special Events Coordinator, prepared these
signs as a display on the Main Street Pedestrian Mall and on the south side of Nottingham Lake. These
signs will reinforce the Eagle County Health message about social distancing and appropriate hygiene.
ELEMENTARY SCHOOL ART: Danita Dempsey, CASE Manager, has initiated an art project with the
Avon Elementary School whereby each student is asked to prepare an artwork of their choosing about the
coronavirus and the Town will a two full-page spread in the Vail Daily. The publication is planned to occur
on May 21st, just before the end of on-line school
PRAYER FLAG ART INSTALLATION: Danita Dempsey, CASE Manager, has offered to host the prayer
flag display from Project Seedling, whereby community members are asked to submit an 8” x 8” cloth
prayer flag they created. The prayer flags will be displayed on Possibility Plaza in early June. A copy of
the solicitation is included with this report.
GUERILLA ART & UN-EVENTS: Danita Dempsey, CASE Manager, is exploring opportunities for low key
art installations by local artists around Avon as well as “un-events” which do not center around gatherings.
Updates will be provided as this effort progresses.
SECOND HOMEOWNER UPDATE LETTER: An informational update was sent to second home owners
last week. A copy is attached.
TOWN HALL LIMITED RE-OPENING: The Town Hall lobby area has re-opened to the public during
normal business hours. The general public is restricted to the front lobby area and is not permitted in the
Clerk’s office or on the second or third floors. Town Staff is meeting with third parties in the Council
chambers if in-person meetings are required. The Town is still encouraging everyone to do business with
the Town by phone, email or video call when possible.
TRANSIT SERVICE: Transit service was scaled back to the Night Rider route only, which is one large loop
through the valley floor area. This change in service will reduce costs by approximately $1,000 per day.
Page 2 of 2
PICNIC TABLES: Public Works has put out picnic tables by the Town Hall, the Main Street Mall, and the
Terrace behind the Avon Pavilion to provide more opportunities for outdoor dining. I am working with
Public Works to order more picnic tables where appropriate.
WEST AVON PRESERVE: Holy Cross Energy is pulling new overhead power lines across the bottom of
the West Avon Preserve. The project will ultimately improve the system resiliency to
accommodate increased electrical load carrying capacity. The project duration is expected to last up to two
more weeks. This has resulted in destruction of portions of the Avon Singletree Connector and
Saddleridge trails, both of which have utilized portions of the Holy Cross Energy easements. Although the
trail system remains open, temporary closures occur and the trails have been impacted. The Vail Valley
Mountain Trail Alliance is preparing a trail realignment proposal for consideration. Rerouting some of the
pre-existing trail alignments away from Holy Cross Energy alignments could avoid future conflicts, while
providing a more enjoyable trail experience. Matt Pielsticker, Planning Director, is taking the lead on this
trail replacement work.
TOWN HALL INTERIOR MODIFICATIONS FOR COVID-19: All Staff in Town Hall have been consulted
on work conditions in Town Hall to improve social distancing and establish appropriate work areas. 30”
glass partitions have been ordered to be installed on all open work stations to improve separation of
adjacent work stations. Davis Partnership (the architects for the tenant finish) are finishing drawings for
other modifications to reduce the work station occupancy in the Finance Department which is crowded as
well as improve the efficiency of other spaces in the Town Hall. Staff will obtain pricing once drawings are
complete and then present to Council for direction on whether to proceed with some or all modifications.
SECURITY CAMERAS AND WEB CAMERAS: Town is purchasing a security camera for the bridge areas
where we are experiencing a lot of graffiti tagging. Town is also purchasing two web cams to provide live
feed to the Town’s website at a location on the Avon Rec Center looking at Notthingham Park and at the
top of Wildridge. The web cams are relatively inexpensive and wiring already exists at these two locations.
Thank you, Eric
Town of Avon
Website
Avon.org
Eagle County Website
ECEmergency.org
Check for updates and latest information
Dear Avon Property Owner,
We hope that you, your family and friends are healthy and well
during this unprecedented pandemic emergency. This letter is an
update on the latest action taken by Eagle County and the Town of
Avon and how it impacts you as a second homeowner.
Public health orders and guidance change rapidly.
Please check ECEmergency.org for the latest updates.
Travel into or within Eagle County is limited to “Local Residents.”
“Local Residents” are defined as persons who own or live in a
residence in Eagle County. Therefore, second homeowners are
permitted to travel to and within Eagle County. Eagle County is
considering requirements for second homeowners to register when
they travel to Eagle County and requirements to quarantine for a
minimum period upon arrival.
Please check ECEmergency.org for the latest information
before you make travel plans.
Local residents are permitted to recreate throughout Eagle County
and are not restricted to recreating within 10 miles of their residence
as set forth in the Colorado Safer-at-Home order.
Gatherings of up to ten (10) persons are now permitted provided that
social distancing is maintained.
Seniors and vulnerable individuals are strongly advised to remain
home and avoid all social contact.
The Eagle County Public Health Order and the State of Colorado
“Safer-at-Home” order both rely heavily on INDIVIDUAL
RESPONSIBILITY. All residents in Eagle County should minimize
social contact, maintain social distancing and wear face coverings
in public. If you travel to Eagle County, please respect the safety
protocols and the 5 COMMITMENTS OF CONTAINMENT so that
we can all enjoy a safe and successful summer limiting the spread
of COVID-19.
5 Commitments
of Containment
1. Maintain 6’ Social Distance
2. Wash Hands Often
3. Cover Face in Public
4. Stay at Home When Sick
5. Get Tested Immediately
When You have
Symptoms
WHAT IS OPEN AND WHAT IS NOT OPEN:
PERMITTED ACTIVITIES: Golf, tennis, pickleball, gymnasiums,
fitness centers, trail use, lake use and shooting ranges.
OPEN BUSINESSES: Restaurants and liquor stores for take-out and
delivery, office, retail, personal services, automotive, construction,
government and health. All businesses are required to follow additional
COVID-19 safety protocols which must be posted on or near their front
entrance. Please wear face coverings when entering any
business.
BUSINESS RESTRICTIONS: Dine-in service at restaurants and bars
are not permitted at this time.
LODGING RESTRICTIONS: Short term lodging operations are
prohibited through May 31, 2020. There are some narrow exceptions
which are described in the Eagle County Public Health Order.
Sign-Up for the
Avon Heartbeat Newsletter
to get the latest information in Avon
Go to avon.org/notifyme to sign up and
select the notifications you’d like to receive
Town of Avon
There are over 25 restaurants and liquor stores in Avon which are open
for take-out and delivery. Restaurants are permitted to offer to-go
alcohol to accompany meal purchases.
Many large events have been cancelled, including the July 3rd Salute
to the USA event. However, there are many opportunities for outdoor
recreation in and around Avon. Avon is exploring alternative events
and public art displays that we can host within the safety protocols for
COVID-19.
Nottingham Park and Nottingham Lake are open for use by Local
Residents. Swimming will open as soon as lake temperatures permit.
The Avon Recreation Center is not open at this time. Please check
avon.org for updates on events, activities and recreation. Send any
questions you have for the Town of Avon to info@avon.org.
Public Health Orders and Guidance change rapidly.
Please check ECEmergency.org for the latest updates.
(970) 748-4049 gdaly@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: Greg Daly, Chief of Police
RE: Avon Police 2019 Annual Report to include a Six-Month Update
DATE: May 12, 2020
DEPARTMENT OVERVIEW: The Avon Police Department (APD) is a full-service municipal law
enforcement agency responsible to protect and serve the Town of Avon 24/7, with an official population of
6447, (2010 U.S Census) and an estimated 10,000 seasonal population.
The Department consists of twenty (20) sworn police officers, one (1) part time police sergeant, two (2)
non-sworn administrative employees, one (1) part time non-sworn administrative employee and one (1) part
time seasonal (Summer) non-sworn community response officer.
The 2020 Avon Police Department adopted budget is $4,320,911, which is 19.12% of the Town’s general
fund operating expenditures.
Avon Police employees focus our collective attention on the Department’s Mission Statement “We serve to
better our community”, to our motto of “Count on Us” and to our Departmental Goals on a day-to-day basis
to ensure the safety and security of residents and visitors in our community.
Page 2 of 22
We operate under our Oath of Honor and our core values of:
Benevolence (We are kind, compassionate and treat all with dignity and respect)
Unity (We are guardians and peacekeepers of our community)
Improvement (We constantly seek to improve ourselves individually and as a team)
Leadership (We inspire others through our actions and words)
Dedication (We are committed to our victims, to our community and to each other)
ADMINISTRATION OF THE DEPARTMENT: The Avon Police Department is led by Police Chief Greg
Daly and Deputy Chief Coby Cosper. There are five front line supervisors; four Patrol Sergeants and a
Detective Sergeant. Each Patrol Sergeant oversees three (3) police officers when fully staffed. The twelve
(12) Patrol Officers and four (4) Patrol Sergeants work 11.5 -hour shifts. The Detective Sergeant supervises
a detective, and they collectively investigate major crimes, narcotic investigations and manage major
programs such as police training. The part time sergeant has multiple responsibilities to include firearms
range master, defensive tactics instructor, recruitment backgrounds, department in service and SWAT
training and special event coordination.
The men and women of the Avon Police Department sincerely appreciate the continued support of the
Avon Town Council and Town Manager for the police department and for their unswerving passion for
public safety of our citizens and guests.
SIGNIFICANT DEPARTMENT ACTIVITY SINCE LAST NOV 19, 2019 WRITTEN REPORT TO COUNCIL:
➢ During the current COVID-19 pandemic, the Avon PD team has ensured continuity of
operations, protecting and serving our citizens, residents and guests. The police department
has remained open during the crisis as the only public facing Town facility to provide a sense of
normalcy to those that we serve. The police officers and administrative service officers have
adapted to the ever-changing environment whilst maintaining sufficent Staff in the office and on the
streets. Night time officers have turned on their solid cruise lights while on patrol at night to
show presence and offer some comfort during these tense and uncertain times. We have
been working collaboratively with all Town of Avon Departments, with Eagle County Public Health,
with Eagle River Fire, Eagle County Paramedic Services, partner Law Enforcement agencies and
with local medical care facilities.
➢ Deputy Chief Cosper has been part of the Eagle County Emergency Operations Center
managing the Emergency Support Function 13 (ESF13), law enforcement/ public safety,
keeping all law enforcement leaders updated on public health order changes, ensuring the
dispersion of personal protective equipment to all enforcement in the county, communicating with
our EMS and Fire Dept partners and updating standard operating procedures for police officers
responding to routine calls and how to respond to suspected COVID-19 cases. In addition, as part
of the preparation for COVID-19 crisis, Deputy Chief Cosper completed a Town of Avon continuity
of operations plan for Town governance.
➢ Sgt. Jamison submitted the Avon Police Department for consideration in the national Destination
Zero program at the National Law Enforcement Memorial and Museum in Washington D.C.
The National Law Enforcement Officers Memorial Fund, in partnership with the United States
Department of Justice’s Bureau of Justice Assistance, was seeking s uccessful strategies that law
enforcement agencies have developed and deployed to help keep officers safe and healthy. This
initiative is one part of a continuing collaboration to improve officer safety and wellness. We didn’t
Page 3 of 22
win the competition, but we received the following email message… “One of your program
submissions was a finalist in the category of General Officer Safety. You were among three
agencies that made it to the final round. While your program was not selected as the winner,
you and your organization should be proud of all you have accomplished in improving the safety
and wellbeing of the officers of the Avon Police Department.” Larry Cecchettini, Senior Program
Manager - Destination Zero, National Law Enforcement Memorial and Museum
➢ Sgt. Jamison regularly instructs “Alive at 25” youth driver education trainings at the police
department. The training is funded by a CDOT grant.
➢ Master Police Officer Peck continues his off-duty role as squadron commander of the U.S.
Air Force, Civil Air Patrol (CAP) post at the High-Altitude Army National Guard Aviation
Training Site at Eagle Airport. Colorado Wing- Civil Air patrol is an auxiliary of the U.S. Air
Force. The CAP provides education and life skills to local cadet teenagers.
➢ Master Police Officer Peck and Officer Bal Herrera (US Marine Corps veteran) and local CAP
Cadets provided a lesson on flag etiquette for the Pride Patrol members at the Avon
Elementary School.
➢ School Resource Officers Bal Herrera and Colleen Gaspard continue to provide school resource
duties at the Avon Elementary School.
➢ After a comprehensive hiring process, we successfully hired new police officers Colleen
Gaspard, Andres “Andy” Sandoval (Bilingual) and Shadrach Hines. We are currently in
backgrounds for another Spanish speaking officer to go to the police academy at the end of
August. We are hiring that same future police officer as our summer seasonal community
response officer/park ambassador.
➢ Avon PD initiated a comprehensive search for a missing 23-year-old Vail Resorts employee.
We employed a drone as part of the search. At Avon PD’s request, officials from Eagle River
Fire Protection District, Beaver Creek Public Safety, Vail Mountain Rescue Group, Vail Police
Department, Vail Public Safety Communications Center, and the Eagle County Sheriff's Office
gathered at the Vail Dispatch Mobile Command Unit in the Elk lot and initiated a grid search
between Loaded Joe's in Avon and the Tarnes in Beaver Creek. The victim, Cole Greenfield was
found deceased as a result of the search. The Facebook post looking for any information into
his whereabouts, received 124,222 people reached and 18,786 engagements, demonstrating
the impact this young man had on our local community in the short time he was a resident here in
Eagle County.
➢ We completed a climate action evaluation with Kim Schlaepfer, Project Manager with the
Climate Action Collaborative at the Walking Mountains Science Center. As a result, we
introduced composting into the police department and improved upon our recycling program. The
physical building, as a recently constructed building is pretty energy efficient with attendance
lighting controls.
➢ Avon PD officers assisted Colorado State Troopers during a traffic stop at Walgreens in Avon. The
passenger in the U Haul rental truck produced a handgun while inside the vehicle, subsequently
exited and brandished the weapon for nearly twelve (12) minutes. Troopers, two (2) Avon PD
Sergeants and a Sheriff’s Deputy tried to verbally deescalate the individual. He was instructed
over 50 times to drop the weapon. Officers bravely deployed less lethal force to try and
resolve the incident without lethal force. Unfortunately, after valiant attempts were made to
resolve the situation, lethal force was used to stop the threat to the Walgreens employees, passing
motorists, nearby pedestrians and police officers on scene. The Colorado Bureau of
Investigation investigated the incident and presented the investigation to the 5th Judicial
District Attorney’s Office for their evaluation. The District Attorney’s Office declined
Page 4 of 22
prosecution of the trooper and concluded that the force was appropriate and reasonable
given the circumstances as presented to the Troopers, Officers and Deputy. This was the
third officer involved shooting on the I-70 corridor between Rifle and Avon in a six-month period
where there was a fatality.
➢ Avon PD contributed funds towards the backpack program at the Eagle County Detention
Facility. The program is helping released individuals reintegrate back into the community . They
are supplied with a backpack with some basic human living essentials to help them get back on
their feet. It benefits all of us that these released persons who have served their sentences, have
the opportunity to change their ways and become law abiding and contributing members of the
community.
➢ Starting Hearts evaluated our AEDs and informed us that our AEDs were out of date. We
purchased three (3) new AEDs, two (2) to be mobile in vehicles and one for the booking,
temporary custody area. Avon PD regularly arrives first on scene on delta or echo level
medical calls and has regularly deployed AEDs to save persons usually in cardia c arrest
situations.
➢ In November, we hosted the annual liquor license legal update meeting for all Avon liquor
license holders. The meeting was well attended. Agent Lisa Maestas from the Colorado
Department of Revenue Liquor Enforcement Division delivered a legal update. Benda Torres,
Town Clerk and Chief Greg Daly provided Town related information and answered any questions.
There was a good exchange of ideas.
➢ Avon PD with assistance from the Eagle County Sheriff’s Office hosted the week-long
biannual certification/recertification in our arrest control/defensive tactics Krav Maga
system. Sixty-one (61) police officers/sheriff’s deputies from around the state, with the
majority from the Western Slope competed the physically challenging week -long course.
The course was primarily funded through the Colorado Police Officers and Standards Training
board (POST).
➢ Avon PD hosted a “Coffee with a Cop” morning at Starbucks on East Hurd Lane in
February. It was another opportunity to have some great interactions with community members
and guests to Avon. As always, the Staff were amazing during this great community policing
event.
➢ Avon PD Chief Greg Daly and School Resource Officer Bal Herrera were delighted to
participate in a Tip A Cop for the Colorado Special Olympics fundraising event at the
Lancelot Restaurant in Vail. Vail PD, Eagle PD, Eagle County Sheriff’s Office, Colorado State
Patrol also participated. Additionally, Avon PD Chief Greg Daly, Deputy Chief Coby Cosper and
Officer Al Zepeda participated in a Tip a Cop event at Blue Plate in Avon with our other law
enforcement partners.
➢ Avon PD was awarded the Special Olympics Colorado 2019 Law Enforcement Torch Run
State Directors Agency Award for our community partnership in support of the Law enforcement
Torch run for Special Olympics Colorado.
➢ Twenty-two (22) children from Avon Elementary School were escorted by Avon Police
Officers on the “Shop with a Cop” event. The kids were given $100 to buy presents for their
friends, family and for themselves. We shopped with the kids at Walmart and then bused over to
the Four Seasons in Vail, where we assisted the kids in wrapping their presents. The kids were
picked by AES school administration to participate in the event. We joined Vail PD Officers,
Colorado State Troopers, Vail Fire Dept. with other kids from Red Sandstone Elementary School.
Thanks also to Jim and Eva from Avon Mobility/Transit for the return bus trips. Thanks to the
Battle Mountain High School Boys Basketball team, Dance Team and Girls soccer team for helping
Page 5 of 22
to wrap the presents with the kids. Officer Gail McFall (Vail PD), Brian Flynn (Vail PD) and Officer
Eric Benson (Avon PD) coordinated and were integral to the success of this very special event.
➢ Avon Police Officers, Brad Stamp, John Mackey and Sgt. Tyler Churches happily helped to
distribute toys as part of the Vail Valley Salvation Army toy drive. Another tremendous event
organized by VVSA to ensure that many families get to celebrate the holida ys in the way that their
children will remember.
➢ Chief Karl Bauer with the Eagle River Fire Protection District (ERFPD) awarded Sgt. Tyler
Churches and Master Police Officer Mike Lundblade and an Engine 7 Company with a
lifesaving award at the annual ERFPD awards night. Sgt. Churches and MPO Lundblade
performed CPR and deployed an AED which helped to save a man’s life.
➢ Avon PD has nine (9) military veterans currently serving in its ranks. We have two (2) US
Navy veterans, two (2) US Marine Corps veterans and five (5) US Army veterans. We thank
the men and women who have served their country and continue to serve their community. We
celebrated Veterans Day by remembering their service and their brothers and sisters who
sacrificed everything for this amazing country. We also remembered the sacrifice of the families
left behind.
➢ Avon PD as part of the Law Enforcement Immigrant Alliance participated in the Catholic
Charities and Law Enforcement Immigrant Alliance coat drive. Avon PD was a collection
point.
➢ In November, Avon PD hosted the last night of 2019 Citizens Police Academy- a seven-week
program educating our community on everything law enforcement related. We had nineteen (19)
community members signed up. The academy was hosted by Avon PD in collaboration with the
Eagle County Sheriff’s Office, Vail PD and Eagle PD. This was our 11th year delivering this
academy. We hosted the Latino Academy just before this academy as mentioned in the previous
six-month update.
➢ Avon PD participated in the National Drug Take Back program. We were happy to have
participated in this excellent national program, ensuring that prescription drugs don’t make it on the
street and those same drugs don’t end up in our precious watershed.
➢ Avon PD assisted the kids at Avon Elementary on the annual food drive. Per Vail PD, Eagle
County Schools, Eagle County Sheriff's Office, Avon Police Department, and Eagle Police helped
raise $1,016 in cash and checks and over 8,000 pounds of food for the Salvation Army and the
Kelly Liken Food Bank.
➢ Avon PD is a nationally accredited agency through the Commission on Accreditation for
Law Enforcement Agencies, Inc. (CALEA®). Less than 1% of law enforcement agencies in the
US are accredited through CALEA. We are the smallest agency in Colorado to be accredited
through CALEA. In 2019 we completed year four of a four-year accreditation assessment cycle.
Under Senior Administrative Services Officer Krista Jaramillo’s leadership, we were found to be
100% compliant to the Commission standards. The accreditation reflects all the hard work that the
men and women at the Avon Police Department complete 24 hours a day, 365 days a year in
service to better our community. We were to attend the national CALEA conference in Orlando in
March, but the conference was cancelled due to the current COVID-19 pandemic. Instead we
attended via zoom and presented before a subcommittee of national commissioners. We have the
opportunity to show case our community outreach work to the committee. The committee voted
and approved our reaccreditation to the full commission. We recently received our
reaccreditation certificate and hope to have a CALEA commissioner formally present the
certificate at a future Town Council meeting. In addition, we are accredited through the
Colorado Association of Chiefs of Police (CACP).
Page 6 of 22
➢ Officer Al Zepeda, his wife Kathleen and Deputy Lisa Vasquez (Eagle County Sheriff’s
Office) attended the 2019 Colorado Special Olympics Law Enforcement Torch Run Kick Off
Conference. Officer Zepeda and Deputy Vasquez accepted the “Serve us” award from Colorado
Special Olympics recognizing Eagle County Law Enforcement agencies for our collective “Tip a
Cop” fundraising activities in 2018. Avon PD, Vail PD, Eagle County Sheriff’s Office, Eagle PD and
the Colorado State Patrol 4C Troop are all very proud of our collective fundraising for our local
special Olympics athletes.
➢ Chief Daly, Brenda Torres (Town of Avon Clerk & Police Community Engagement) and Liz
Wood (Town of Avon Communications Manager) joined Crystal Mariscal with the United
States Census Bureau at the community center at the Aspens MHP. The purpose of the
meeting was to provide education regarding the upcoming 2020 census and to answer questions
on how the census will be completed. The lovely hard-working ladies of the Aspens then
celebrated Entre Mujeres Christmas with delicious homemade food and lots of singing.
➢ Avon PD was first on scene to evacuate residents from Eagle Bend apartment complex
during a gas main fire in December. Then was part of unified command during the
firefighting and mitigation of the fire.
➢ Avon Police were honored to assist with the delivery of Thanksgiving Food packages on
behalf of the Vail Valley Salvation Army.
➢ We celebrated the final night of another fun and successful community Kids, Cops and
Hoops basketball program. Avon PD Officers Brad Stamp, Corey Baldwin and Sgt. Churches
ran this program over five months on Tuesday evenings at the Avon Elementary school (thanks
Principal Dana Harrison for the AES gym use). Fun was had by all the kids who dropped in for
some quality basketball time with their public servants. We had to end the program abruptly
because of COVID-19 concerns.
➢ Avon PD officers and detectives continue to work collaboratively with the Gore Range
Narcotics Interdiction Team (GRANITE) drug task force comprising of Eagle County Sheriff and
Vail PD task force detectives in apprehending and prosecuting drug dealers out of our community.
➢ Sgt. Holmstrom continues as a member of the steering committee for the Treetop Forensic
Interview and Child Advocacy center based in Breckenridge for the 5th Judicial District. He
has worked on setting up the center through funding from a variety of governmental sources. The
Town of Avon though the Avon Police Department is contributing $5,000 to the program for child
forensic interviews.
➢ The Avon Police Department, in partnership with Vail Resorts, and through an Eagle County
Sheriff’s IGA, completed another great season of the Law Enforcement Ski Program at
Beaver Creek, albeit cut short by COVID-19. This program allows officers to ski as police
officers and assist the Sheriff with operations on the mountain during an off -duty/secondary work
agreement. The officers are compensated a ski-pass for participating in the program. The season
has been very successful with lots of great community interactions and very positive feedback from
ski resort employees.
➢ Chief Greg Daly continues as the board president and actively participates with the Speak
Up Reach Out Suicide Prevention Coalition. Chief Daly also participates in the Total Health
Alliance, the Mental Health Advisory Committee to the Eagle County Board of County
Commissioners and serves on the advisory board to Eagle Valley Beha vioral Health.
➢ Avon PD officers as part of the Eagle County Special Operations Unit, participated in a
hostage rescue/barricade incident at the Mountain Stream condominium complex. After
many hours of negotiating with the suspect, the team breached the door and successfully
placed the suspect into custody and rescued two (2) hostages from inside of their
Page 7 of 22
bedrooms. We had recently relocated one of the two SWAT rescue armored vehicles into Avon
and that night it was used. Its accessibility on the east end of the county contributed to the safety
of the victims, State Troopers, Sheriffs Deputy’s and Police officers during the high -risk critical
operation.
➢ Officer Corey Baldwin successfully tested to become Avon PDs newest operator on the
Eagle County Special Operations Unit. The testing comprised of physical fitness, shooting skills,
interview and recommendations from supervisors and input from other SWAT team members.
Officer Baldwin proudly represented the police department during the arduous testing.
➢ We continue to increase our Facebook social media presence to a current milepost of over
3,200 followers of the Police Department Facebook page. We had over 28,000 reaches from
a posting of a picture of a mountain lion on Eagle Bend drive in February.
➢ Officer Herrera completed the Colorado Department of Transportation funded Drug
Recognition Expert Training course. He has completed eleven out of his twelve required
training evaluations. He will then have to pass an eight (8) hour written examination for final
certification. A drug recognition expert or drug recognition evaluator (DRE) is a police officer
trained to recognize impairment in drivers under the influence of drugs other than, or in addition to,
alcohol. This is one of the most challenging trainings available to law enforcement officers.
➢ APD continues to participate in the “Paris” task force seeking countywide cross discipline
collaborative strategies to further the safety and security of our newborn population.
➢ Pastor Nate and Pastor Michael from Calvary Church continue as our departmental
chaplains. They provide both religious and secular counselling to our officers dealing with the
stress and trauma of the profession. They both were called out as trauma assistance after the
officer involved shooting at Walgreens.
➢ Avon PD with our other law enforcement partners have engaged Code 4 Counselling out of
Aurora to provide mental health services both from the resiliency and direct counselling
services to our officers. They visit for two days per month and provide counselling services to
officers throughout Eagle County. These services are currently provided though a state
Department of Local Affairs funded grant.
➢ APD officers participated in the Eagle River Presbyterian Church Fall festival in Nottingham
Park.
➢ Chief Daly also serves as the vice president of the county wide 800 MHz radio governance
committee, managing the countywide radio system.
Page 8 of 22
2019 ANNUAL REPORTING OF CRIME AND TRAFFIC STATISTICS
I would again like to preface that the following statistical information should in no way minimize the hurt and
trauma that every victim experience as the victim of a person crime or property crime. An increase or
decrease in a particular crime category should not take away from our commitment to seek justice for every
victim in every instance. We continue to believe that our success in keeping crime rates low in Avon is
supported by high visibility patrol, community engagement and trust building with our residents and guests.
The Avon Police Department is committed to serving to better our community through reducing crime and
improving traffic/community safety through community partnerships, education, a nd by enforcement of
laws. This document contains year-to-year historical crime reporting and traffic data, which highlights highs
and lows in activity. There are many variables that contribute to crime and traffic crashes: such as weather,
staffing, training, philosophy, prioritization, special events, population, economy, etc. Secondly, this
memorandum contains 2019 crime/traffic data as compared to 2018 and 2017. Lastly, additional programs
and community projects that the Police Department is working on are documented.
YEAR-TO-YEAR CRIME/TRAFFIC REPORTING
The Avon Police Department captures a wide variety of data and statistics for a variety of reasons. Crime
data is sent to the Colorado Bureau of Investigation (CBI) and in turn to Federal Bureau of Investigation
(FBI) for documentation in National Incident-Based Reporting System (NIBRS) and the Uniformed Crime
Page 9 of 22
Report (UCR). NIBRS collects data on 46 Group A and 10 Group B offenses. UCR collects on 8 Part I
crime index offenses.
The Avon Police Department compares statistical data against the Annual Benchmark Cities Survey, which
is a nearly two decade long comparative police performance analytics survey. In 1997, a group of police
chiefs from around the country established the benchmark cities survey, which created measurement tool s
to help ensure police departments provide the best service possible within their respective communities.
Overland Park Police Department (KS) has taken the lead in compiling the survey results.
The survey, updated annually, provides a range of information about each department. With that
information, the participating agencies can set better goals and objectives, and compare their performance
in the various areas. Thirty (30) law enforcement agencies from throughout the country participate in this
survey including Boulder, Ft. Collins, and Lakewood, Colorado. The latest available annual data for this
national survey is 2018. (https://www.opkansas.org/city-services/police-fire-safety/police-special-
services/benchmark-cities-survey/)
Avon Police Department 2010-2019 Activity Statistics
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
Total Crimes Reported 786 908 613 667 912 937 740 798 827 668
Group A Crimes 368 440 372 313 388 381 320 313 359 201
Group B Crimes 418 468 241 354 524 556 420 487 468 426
Clearance Rate .43 .48 .59 .44 .40 .50 .49 .43 .51 .48
Total Reports 897 1111 1015 925 912 972 840 901 855 703
Calls for Service 14382 16905 16213 13829 16909 16302 16039 22890 20632 20213
Traffic Accidents 170 161 142 174 148 148 159 159 154 155
Traffic Accidents ETOH/Drug 6 8 7 10 12 8 9 7 7 12
Total Arrests 334 384 450 435 501 509 379 392 392 345
Adult Arrests 291 363 419 413 478 485 358 365 354 318
Juvenile Arrests 43 21 31 21 23 24 21 27 38 27
Felony Arrests 39 71 88 54 50 66 49 53 71 45
Sexual Offenses 6 12 12 4 10 9 7 11 14 7
Robbery 1 0 0 0 2 1 0 2 0 0
Burglary 28 24 9 11 12 10 13 7 13 1
Larceny 149 160 87 129 159 154 133 109 113 83
Motor Vehicle Theft 9 4 1 4 6 6 9 7 5 10
Assault 48 41 37 36 45 53 47 43 67 47
Arson 0 2 1 1 3 1 0 0 0 0
Forgery/Counterfeiting 9 5 5 4 9 6 8 3 5 4
Fraud 20 17 28 32 27 27 21 27 20 17
Vandalism 54 64 51 72 69 76 64 63 65 36
Weapon Offense 1 3 4 0 6 4 2 4 6 4
Narcotics 41 101 135 15 36 29 15 34 41 26
DUI 78 118 89 105 150 156 100 133 108 97
Liquor Laws 31 25 23 23 16 20 13 14 15 24
Disorderly Conduct 26 30 33 24 19 27 14 20 27 21
Domestic Violence 40 41 38 55 37 30 39 33 43 41
Traffic Stops 2860 4691 4299 3283 4302 3470 2328 2281 1985 1949
Page 10 of 22
Total Traffic Warnings 1811 3101 2523 2371 3275 2599 1706 1620 1561 1508
Written Traffic Warnings 1170 1463 1378 1423
Traffic Summons
Speeding
Avon
Wildridge
WBC BL
EBC BL
Swift
I 70
Metcalf
Nottingham
782
393
63
15
86
31
7
147
22
19
1192
379
31
2
46
7
6
265
3
17
961
275
16
3
36
6
13
191
1
7
701
118
5
2
9
6
2
85
3
4
820
169
14
4
22
5
2
103
7
7
615
182
7
13
24
14
2
91
18
7
545
244
14
7
11
17
8
169
2
2
508
283
15
6
11
15
4
223
1
5
309
112
5
1
29
8
2
41
1
17
302
118
0
3
14
10
8
67
1
11
Safety Belt 86 410 407 365 316 143 115 46 48 35
Child Safety Seats 8 3 7 1 5 0 0 2 3 2
Criminal Summons
Odor Complaints 0 0 0 0 0 0 0 0 0 0
Animal Control Warnings 33 19 12 10 28 58 151 106 119 152
Animal Control Summonses 9 6 7 11 3 6 13 3 7 12
Wildlife Protection Ordinance
(CFS)
23 11 40 3 29 5 37 6 9 19
Wildlife Protection Ordinance
Summonses
0 0 2 0 1 5 0 0 0 0
Bear Calls 38 35 131 18 60 26 64 37 49 26
January 1 – December 31, 2019
Group A crimes include: Homicide, Kidnapping/Abduction, Robbery, Assault, Arson, Extortion, Burglary,
Larceny/Theft, Motor Vehicle Theft, Counterfeiting, Fraud, Embezzlement, Stolen Property, Vandalism, Drug/Narcotic
Offenses, Sex Offenses, Pornography/Obscene, Gambling Offense, Prostitution, Bribery and Weapon Violations.
Group B crimes include: Bad Checks, Curfew/Loitering, Disorderly Conduct, DUI, Family Offenses, Liquor Law
Violations, Peeping Tom, Runaway and Trespass.
CRIME/TRAFFIC STATISTICS AND CALLS FOR SERVICE
During 2019, the Vail Public Safety Communication Center dispatched 4,850 calls for service (CFS) to the
Avon Police Department (4,996 in 2018 & 4,712 in 2017). Avon officers generated 15,146 self-initiated (SI)
calls for service, which include traffic stops, community policing activities, building checks, foot patrols and
extra patrols as requested by community members. An additional 217 calls for service were generated in
Avon and were primarily dealt with by the dispatch center. In 2018, Avon officers generated 15,325 self-
initiated calls for service and 16,873 SI CFS in 2017 (these figures include a small number of calls that
were handled directly by the dispatch center)
The 2018 Benchmark Cities Survey shows that the average number of a nnual calls for service per 1,000
citizens is 442.7 (only includes calls where someone calls dispatch to request police response) Similar
dispatch generated calls for service in Avon have been significantly higher over the last three years at 731
in 2017, 775 in 2018 and 752 in 2019. This indicates that the Avon Police Department is busier than the
Page 11 of 22
average law enforcement agency in citizen 911 and other response requests, which may be an indicator of
public trust. Community members call when they need assistance, whether emergent or not.
In 2019, Avon PD officers conducted 1,872 directed patrols and 950 traffic patrol/radar patrols to reduce
crime and increase visibility throughout the Town of Avon, either at request by community member or
business or through crime deterrence strategies. These directed patrols included foot patrol in Nottingham
Park, traffic enforcement in Wildridge, trail heads in Wildridge and at the end of Nottingham and parking
monitoring in the core. Avon Officers completed 488 hours of foot patrol. We completed 467 hours of bike
patrol.
Avon PD Calls for Service (CFS) are broken out into the majorities of categories used by the Vail Public
Safety Communications Center (Vail Dispatch).
Nature Code 2018 2019
Unknown 911 314 225
Alarm 198 205
Animal Complaint 224 178
Armed Party with
Weapon
7 3
Arrest Generic 16 11
Assault 65 27
Assist 1303 1279
Attempt to Locate 71 127
Bar Check 360 239
Bear Call 49 26
Bicycle Accident 0 1
Bike Patrol 333 248
Bomb Threat 3 2
Shift Briefing 84 95
Burglary 11 7
Business Check 94 833
Chain Law 24 8
Civil Standby/Matters 248 284
Contact 440 644
Construction Incident 0 1
Community Oriented
Policing
235 280
Damage 34 39
Death 2 1
Directed Patrol 2393 3289
Disturbance 135 131
Intoxicated Party 52 53
Domestic Disturbance 73 71
Drugs 23 16
Drug Task Force 5 2
Evidence Processing 94 74
Fight 25 14
Fingerprints 10 3
Fire 82 73
Fireworks 8 1
Found Property 94 95
Follow Up 1875 1430
Foot Patrol 2472 1254
Page 12 of 22
Found 3 3
Fraud 51 43
Person with a Gun 5 4
CBI Firearms Check 0 1
Harassment 89 85
ID Check Dispute 3 5
Interview 59 41
Investigations 2 0
Juvenile Problem 38 41
Abduction/Kidnapping 1 3
Liquor Violation 2 0
School Lock Down 2 1
Lost Property 148 134
Medical 109 114
Mental Health Hold 4 11
Missing Overdue Party 33 31
Motor Vehicle Accident 371 395
Negative Contact with
Officer
15 7
Noise Complaint 162 132
Open Door/Windows 17 26
Ordinance Violation 56 29
Parking Problem 545 735
Patrol/Radar 1702 1131
Prisoner Processing 34 28
Prowler 3 1
Clear/List Person or
Vehicle
16 18
Clear Person or Vehicle 8 3
Recovered Stolen
Property/Vehicle
2 2
REDDI (Report Every
Drunk Driver
Immediately) Report
115 110
Relay 163 205
Restraining Order
Violation
23 31
Road Debris 110 88
Robbery 1 1
Reports 1682 1438
Runaway 4 1
Security Checks 69 112
Registered Sex Offender 29 44
Shooting or Shots Fired 7 2
Mud/Rock/Snow Slide 5 1
Special
Assignment/Duty/Patrol
25 55
Suicidal Party 58 68
Suspicious Occurrence 471 573
Traffic Stop 1985 1949
Theft 192 176
Towed Vehicle 32 25
Training 29 31
Traffic Complaint 202 233
Travelers Aid 17 12
Traffic Control 34 31
Trespassing 73 67
Unknown Nature 21 38
Page 13 of 22
Criminal Injury to
Property
42 32
Abandoned Vehicle 38 21
VIN Check 44 23
Walk Through 2 3
Welfare Check 73 84
AVON POLICE DEPARTMENT RESPONSE TIMES
The Police Department, as part of our annual performance metrics, measures response times to calls for
service. These times are documented and calculated through the Vail Public Safety Communications
Center. Calls for service are broken into four priorities, which are:
Priority 1 & 2: Life or property in immediate threat or just occurred. Units respond immediately, lights and
sirens.
Priority 3: Normal everyday calls for service, needs to be handled in a timely manner.
Priority 4: Calls can be held for a period of time.
In practice, Priority 1 and 2 calls are considered life safety emergent calls and are treated as the same
category.
The 2018 Annual Benchmark Cities Survey indicates that the average response time for Priority 1
responses is 5:42 minutes for the thirty (30) agencies surveyed. The survey does not break down Priority 1
or 2 as does the Vail Public Safety Communications Center; however, the Avon Police Department’s 201 9
response time for emergency calls (Priority 1 and 2) is 3:50, significantly less than the 5:42 minute survey
average.
Page 14 of 22
2017
Priority 1 - 00:01:20
Priority 2 - 00:03:43
Priority 3 - 00:13:45
Priority 4 - 00:09:39
2018
Priority 1 - 00:00:00
Priority 2 - 00:03:07
Priority 3 - 00:14:16
Priority 4 - 00:08:46
2019
Priority 1 - 00:00:00
Priority 2 - 00:03:50
Priority 3 - 00:15:28
Priority 4 - 00:11:51
Page 15 of 22
During 2019, total crimes reported were lower as compared to 2018 and 2017.
ALCOHOL/DRUGS
Persons under the influence of alcohol and/or drugs continue to be a root cause of crime, especially in
relation to crimes against person’s incidents and driving under the influence cases. Officers made 97 DUI
arrests in 2019. DUI related crashes increased in 2019 at 12 as compared with 7 in 2018 and 2017. Avon
PD narcotic arrests decreased to 26 from 41 in 2018, and 34 in 2017.
Page 16 of 22
ARRESTS
These arrest statistics include full custodial arrests, where the subject is booked into the Eagle County
Detention Facility (ECDF), arrests that are processed at the Avon Police Departments booking area and
field summons and release for more minor offenses. Due to the distance to the Detention Facility and
inmate population at ECDF, Avon Officers attempt to summons and release or process at the Avon Police
Department booking facility on the more minor offenses whenever possible to ensure the Officers are within
the Town boundaries as much as possible. In 2019, there was a minor reduction in arrests to 345 as
compared to 392 in both 2017 and 2018. In line with the same decrease, felony arrests decreased from 71
in 2018 to 45 in 2019.
PROPERTY CRIMES
Property crimes remain at historic lows. In 2019, theft/larceny decreased from 113 to 83. Burglary
significantly decreased from 13 to 1. Vandalism incidents decreased from 65 to 36.
Page 17 of 22
In comparison to the 2018 Benchmark Cities Survey, the average annual number of burglaries per 1,000
residents is 3.3. Avon’s average is 0.15.
In comparison to the 2018 Benchmark Cities Survey, the average annual number of auto thefts per 1,000
residents is 2.1. Avon has seen an average of 1.13 over the last 3 (three) years.
Page 18 of 22
CRIMES AGAINST PERSONS
Avon had zero robberies in 2018 and 2019 as compared with two robberies in 2017. Reported sex
offenses have decreased from 14 to 7. Assaults decreased from 67 to 47. Domestic violence incidents
marginally decreased from 43 to 41.
In comparison to the 2018 Benchmark Cities Survey, the average annual number of reported domestic
violence incidents per 1,000 residents is 5.2. Avon’s index for 2019 was 6.36.
In comparison to the 2018 Benchmark Cities Survey, the average annual number of reported rape offenses
is .44 and sexual offenses (excluding rape) per 1,000 residents is .5. Avon has seen a rate significantly
higher than this average for each of the last three years at 1.71 in 2017, 2.17 in 2018 and 1.08 in 2019.
Page 19 of 22
The Avon Police Department tracks clearance rates for the most serious crime s. Some crimes have high
solvability rates such as narcotic arrests and assaults, while other crimes like some sexual assaults,
burglaries, and theft have lesser solvability rates. The Avon Police Department has an average clearance
rate that is higher than the Benchmark Cities Survey Part I average.
0.43
0.51
0.25
0.48
Avon Clearance
Rates
Benchmark
Cities Average
Part I 2018
Crime Clearance Rates
Annual Comparison (Avon rate is average of
Part A crimes which are compared Part I)
2017 2018 2019
Page 20 of 22
TRAFFIC CRASHES
Traffic Crashes in 2019 were reported at 155, up one (1) from 2018 and up four (4 ) from 2017. There were
twelve (12) impaired driving related accidents, 7.7% of total crashes. Most crashes in Avon occur on
Interstate 70, Avon Road, Beaver Creek Boulevard, Beaver Creek Place, and Metcalf/Nottingham Roads.
These are our most traveled roadways. The 2018 Benchmark Cities Survey indicates that the crash rate
for 1,000 citizens annually is 20. Factoring this average would equate to 129 crashes in Avon annually.
The 2019 injury accidents included:
➢ 4 (complaint of injury) out of the 29 collisions on I-70
➢ 1 (complaint of injury) of 34 collisions on Avon Road
➢ 1 (non-incapacitating) of 5 on Metcalf/ Nottingham
➢ 1 (non-incapacitating) of 15 on Post Blvd
➢ 6 from other locations in Town (2 incapacitating, 1 non-incapacitating, 3 complaint of injury)
TRAFFIC ENFORCEMENT
In 2019, Avon Police Officers conducted 1,949 traffic stops (1,985 in 2018 & 2,281 in 2017). In respect to
the 1,949 traffic contacts, Avon Officers issued 302 traffic citations/summonses and 97 DUI summonses.
This enforcement accounts for 20.47 % of all traffic contacts (including DUI) and inversely, we provided
warnings/requests for behavioral change to 79.53% of our traffic contacts. This statistic also reflects our
philosophy of striving to gain behavioral change for priorities like impaired driving, speeding and not
wearing a seat belt. As you can see, the clear majority of traffic contacts end up with a cordial warning and
encouragement to fulfill our collective community social obligation to be safe drivers on our roads for all our
residents and guests.
Page 21 of 22
2019 Traffic Warnings and Citations
Race/Sex
Warnings (Via E-citation)
(Adjusted with demographical
information from CAD information for
warnings not issued through
eCitation device)
Citations Total
% of overall
traffic
contacts
(cites and
warnings)
Caucasian/Male 702 122 824 46.032
Caucasian/Female 338 56 394 22.01
African-American/Male 31 10 41 2.29
African-
American/Female
9 2 11 0.614
Hispanic/Male 258 66 324 18.10
Hispanic/Female 97 35 132 7.374
Asian/Male 36 8 44 2.46
Asian/Female 8 2 10 0.56
OTHER (M&F) 9 1 10 0.56
TOTAL 1488 302 1790 100
Note: This graphic includes traffic warnings, summonses and citations excluding summonses issued for
DUI. The total of traffic contacts of 1,790 differs from the dispatch reported traffic stops at 1,949. The
variance is made up of 97 DUI stops and 62 traffic stops where a business card was issued, and where the
ethnicity was not documented in the in-car mobile dispatch computer. This may occur where an officer has
to clear from a traffic stop for an emergency call and the process of issuing the business card is quicker
than issuing an electronic warning from the e-Citation device. This information is prepared annually as part
of our CALEA report requirement to demonstrate that we as a department do not make ethnically bias
based traffic stops.
The 2019 ethnic breakdown of our traffic stops to include educational warnings and tickets (excluding DUI):
➢ 25.47% of our traffic stops were with persons of Hispanic ethnicity; 18.10% Hispanic males and
7.37% Hispanic females. This compares with 49% of our census population who report Hispanic
heritage
➢ 46.03% of our traffic stops were with Caucasian males
➢ 22.01% of our traffic stops were with Caucasian females
➢ 0.78% were with African males
➢ .61% was with African American females
Out of 1,949 traffic contacts there were zero complaints filed regarding unprofessionalism.
Page 22 of 22
The 2018 Benchmark Cities Survey lists the average number of annual traffic citations per 1,000 citizens at
121. This compares with 62 citations per 1,000 citizens in Avon, which is well below the survey data
average.
###
(970) 390-2014 ewilson@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: Eva Wilson, Mobility Director
RE: US 6 Pedestrian Crossing at Stone Bridge Dr.
DATE: April 23, 2020
BACKGROUND: The absence of pedestrian crossings on US 6 has been a safety concern for Avon
citizens and the Town Council. US 6 is a major transit route for ECO Transit and bus stops are located on
both sides of the highway. CDOT, ECO Transit and Avon staff have studied the concern.
FINDINGS:
• ECO Transit Bus Stops are located on both sides of US 6. A pedestrian crossing for the East Bound
Stone Bridge Dr. bus stop may be viable under certain conditions.
• Stone Bridge Dr. bus stops serve the Eaglebend and Riverview Apartments.
• Crash history (3.5-mile stretch: Avon to Eagle-Vail) for the past 10 years: 2 incidents reported.
o 2015 at Eagle Road: Pedestrian crossing near the crosswalk and against the pedestrian signal
o 2014 by Stone Bridge Dr: Pedestrian was walking along the shoulder of the road during
daylight conditions, but the road was icy. Vehicle slid into the pedestrian
• Nationally, more pedestrian crashes occur at uncontrolled (no signal/stop sign) marked crossings than
unmarked crossings
o 74% of pedestrian fatalities occurred at locations that were not intersections (2018)
o 76% of pedestrian fatalities occurred in the dark (2018)
• Mid-block crossings are considered less safe due to driver expectation
• The posted speed limit for the studied section is 45mph. CDOT has determined the traveling speed
is too high for an uncontrolled mid-block pedestrian crossing. Pedestrian survival rate in high
speed crashes are low
Page 2 of 2
NEXT STEPS:
• CDOT recommends installing countermeasures, such as a median island, to slow traffic speed
to a level where a pedestrian crossing with Rectangular Rapid-Flashing Beason may be
installed safely on US 6.
• CDOT is scheduled to overlay US 6 from Avon Road to Dowd Junction in 2021. Following the recently
constructed pedestrian crossing in Edwards “Bull Run” as the example, Avon and ECO Transit would a
design a median island project to be constructed by CDOT’s contractor during the pavement overlay
project. Avon and ECO Transit would enter into a separate contract with CDOT’s contractor. CDOT is
scheduled to award the overlay contract in Oct 2020.
• Proposed Scope of Work:
o Phase 1 (2021) (Planning Estimate based on Edwards “Bull Run” pedestrian crossing:
$175,000) (Blue):
▪ Construct a median island (future pedestrian refuge island)
▪ Install infrastructure to support future lighting and RRFB.
▪ Install Roadway lighting
▪ Proposed cost sharing with ECO Transit, 50/50.
o Phase 2 (TBD) (Planning Estimate based on Edwards “Bull Run” pedestrian crossing: $25,000)
(Orange):
▪ Install RRFB (Rectangular Rapid-Flashing Beacon), and crosswalk markings
▪ Proposed cost sharing with ECO Transit, 50/50.
• Avon staff will continue to coordinate with ECO Transit and CDOT, and return to the Council
during the budget process.
T-Intersection at US6 and Stone Bridge Drive. Red circles around bus stops. Proposed median island in
Blue. Proposed Pedestrian crosswalk in orange.
(970) 748-4061 cbishop@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: Charise Bishop, General Government Intern
RE: Noxious Weed Education and Enforcement Plan
DATE: May 6, 2020
SUMMARY: As part of the Town’s Strategic Plan, we are reinstituting the notification and enforcement
process for noxious weed control. Local governments are required by Colorado law to regulate and enforce
noxious weed management. The purpose of this report is to inform Council about the Town’s education and
enforcement plan. No action or direction is requested of Council. This report is informational.
BACKGROUND: In July 1990, the Colorado General Assembly adopted the Colorado Noxious Weed Act. It
states, “Noxious weeds have become a threat to the natural resources of Colorado, as thousands of acres
of crop, rangeland, and habitat for wildlife and native plant communities are being destroyed by noxious
weeds each year,” (C.R.S. §35-5.5-102). A noxious weed is defined as an alien plant or parts of an alien
plant that have been designated by rule as being noxious or has been declared a noxious weed by a local
advisory board, and meets one or more of the following criteria: Aggressively invades or is detrimental to
economic crops or native plant communities; is poisonous to livestock; is a carrier of detrimental insects,
diseases, or parasites; and the direct or indirect effect of the presence of this plant is detrimental to the
environmentally sound management of natural or agricultural ecosystems. C.R.S §35-5.5-104 states, “It is
the duty of all persons to use integrated methods to manage noxious weeds if the same are likely to be
materially damaging to the land of neighboring landowners.”
C.R.S §35-5.5-106 states, “The governing body of each municipality in the state shall adopt a noxious
weed management plan for all lands within the territorial limits of the municipality. In addition to and
independent of the powers elsewhere delegated by law, the governing body of a municipality may adopt
and provide for the enforcement of such ordinances, resolutions, rules, and other regulations as may be
necessary and proper to enforce said plan and otherwise provide for the management of noxious weeds
within the municipality…” In 2010, Council adopted the Town of Avon Weed Management Plan, acting as
the Local Weed Advisory Board and Chapter 8.36 of the Municipal Code, Noxious Weed Control
Regulations.
Chapter 8.36.070, “Control of noxious weeds”, in the Town of Avon’s Municipal Code, states, “The owner of
property shall control noxious weeds through elimination of such noxious weeds from such property.
Elimination and removal of noxious weeds shall occur in accordance with the Town of Avon Noxious Weed
Management Plan. The owner of property shall comply with the duties of landowners set forth in Section
35-5.5-108.5, C.R.S.”
As part of the 2020 Strategic Plan, the ENVIRONMENTAL section states, “Noxious Weed Regulation
Enforcement: Educate and notify property owners concerning noxious weed regulations. Actively monitor
and administer enforcement in 2020.
EDUCATION: The first component of this plan is to educate the public about noxious weeds and their
responsibility to manage them on their own property. Staff will send the attached mailer to each property
owner. In addition to the mailer, Staff will post information on social media, through a press release, and
include information in the newsletter. The approximate cost of printing and mailing out the notice through
Gran Farnum will be $6,000.00.
Page 2 of 2
ENFORCEMENT: The Code Resource Officer will periodically patrol and inspect for noxious weeds. If
noxious weeds are identified on a property, a picture will be taken, and a courtesy letter will be sent to the
property owner. The Intern will assist Public Works in sending out courtesy letters and notices. If no action
is taken, a second courtesy letter will be sent. After no action or response, a third Enforcement Warning
letter will be sent. If action is still not taken, a fourth Notice of Entry and Inspection will be sent. If after 10
days owner does not respond or denies access then Town may seek inspection warrant under CRS 35-5.5-
108.5(4)(b). After obtaining valid inspection warrant then can enter on to property between 7 am and 8 pm.
If noxious weeds are found on the property, Public Works can eradicate any weeds found. Property owner
will be responsible for all costs incurred by the Town to eradicate noxious weeds on their property and
could be subject to a fine up to $1,000.
COUNCIL DIRECTION: This report is informational, and no Council action or direction is required.
Thank you, Charise.
ATTACHMENTS:
Noxious Weed Property Owner Information Notice
Town of Avon Noxious Weed Management Plan
Avon Municipal Code Chapter 8.36 - Noxious Weed Control Regulations
N OXIOUS W EED M ANAGEMENT
Dear Residents,
Its summer in Colorado which means weeds will start to grow!
The purpose of this notice is to inform you which plant species are considered noxious
weeds by the State of Colorado and the Town of Avon. The 27 species pictured are
required to be managed in order to reduce their spread and effect on native vegetation
and wildlife.
The Colorado Noxious Weed Act provides that integrated methods must be utilized in
the management of weeds. Integrated methods include but are not limited to: Cultural,
Chemical, Biological and Mechanical management.
• Cultural – those methodologies or practices conducted to favor the growth of desirable
plants over undesirable plants.
• Chemical – the use of herbicides or plant growth regulators to disrupt the growth of
undesirable plants. (e.g., Herbicides)
• Biological – the use of organisms to disrupt the growth of undesirable plants.
(e.g., insects, bacteria, pathogens, goats)
• Mechanical – practices that physically disrupt plant growth including but not limited
to: tilling, mowing, burning, cutting, mulching, hand pulling, and hoeing.
There are best practices for each species, which can be found in the
Town of Avon Noxious Weed Management Plan. If you find any of these plants
on your property, contact the Public Works Department or email
info@avon.org for information about how to best proceed with
any of the above practices.
ABSINTHE WORMWOOD BLACK HENBANE BULL THISTLE
CHINESE CLEMATIS CANADA THISTLE COMMON TANSY
DALMATIAN TOADFLAX DIFFUSE KNAPWEED EURASIAN WATERMILFOIL
HOUNDSTONGUE MUSK THISTLE LEAFY SPURGE
In July 1990, the Colorado General Assembly adopted the Colorado
Noxious Weed Act. It states, “Noxious weeds have become a threat
to the natural resources of Colorado, as thousands of acres of crop,
rangeland, and habitat for wildlife and native plant communities are
being destroyed by noxious weeds each year,” (C.R.S. 35-5.5-102).
A noxious weed is defined as an alien plant or parts of an alien plant
that have been designated by rule as being noxious or has been
declared a noxious weed by a local advisory board, and meets one or
more of the following criteria: Aggressively invades or is detrimental
to economic crops or native plant communities; is poisonous to
livestock; is a carrier of detrimental insects, diseases, or parasites;
and the direct or indirect effect of the presence of this plant is
detrimental to the environmentally sound management of natural or
agricultural ecosystems. C.R.S 35-5. 5-104 states, “It is the duty of all
persons to use integrated methods to manage noxious weeds if
the same are likely to be materially damaging to the land of
neighboring landowners.”
In the Town of Avon, it is the property owners or occupant’s
responsibility to control the infestation of noxious weeds and
undesirable plants. If the Town receives a complaint on a specific
property a warning notice is issued. Failure to comply within specified
time period will result in the Town’s Public Works Department
implementing weed control at the expense of the property owner. In
the Town’s effort to be a more environmentally conscious community,
we want to monitor and manage invasive and detrimental species
more carefully. This notice is to educate residents on what species
are considered noxious and would be subject to enforcement.
Eagle County offers on-site consultations for herbicide
recommendations and a weed management plan development.
Educational seminars are available for homeowner associations and
recreational groups. Please call 970-328-3553 to contact Eagle
County Vegetation Management or contact info@avon.org for more
information.
# #
OXEYE DAISY
PERENNIAL PEPPERWEED
PLUMELESS THISTLE
RUSSIAN KNAPWEED RUSSIAN OLIVE TREE
SALT CEDAR
SCENTLESS CHAMOMILE SCOTCH THISTLE SPOTTED KNAPWEED
SPURRED ANODA
SULFUR CINQUEFOIL VENICE MALLOW WHITETOP/HOARY CRESS
YELLOW SWEET CLOVER YELLOW TOADFLAX
970.748.4059 jcurutchet@avon.org
TO: Honorable Mayor Smith Hymes and Council members
FROM: John Curutchet, Recreation Director
RE: Tennis and Pickleball Courts
DATE: April 20, 2020
SUMMARY: In 2014, Avon Town Council made a motion to convert one full tennis court to four pickleball
courts. That conversion was one of the first of its kind in the valley and the lower courts in Avon became the
first choice of many for outdoor pickleball. Since 2014, Vail converted their Golden Peak tennis center to a
pickleball complex, and Eagle Vail Metropolitan District followed and converted their ice rink area to
pickleball courts. Staff is asking Council for a direction on proceeding with the repair of our Tennis and
Pickleball courts.
BACKGROUND: History has shown that after one season, surface cracks begin to widen under the
finished surface. Within two seasons, cracks and dead spots are significant enough to affect the integrity of
play therefore affecting the Recreation Department’s ability to offer quality Tenni s and Pickleball programs.
Aside from court conditions, some players have also brought into question the surface area outside of
sideline and baseline with concern that the areas are not of adequate size.
ANALYSIS: Avon Courts are full asphalt and over time, the court surface cracks, (Illustration A), and the
top surface delaminates from the asphalt causing dead spots in the playing surface, (Illustration B). The
four pickleball courts and the tennis court next to it are in the worst condition of all four courts. The two
tennis courts closest to the basketball courts have a surface that remains playable for this season.
Baseline, sideline, net specifications and all other in-bounds dimensions measure up with USAPA
standards. Our courts also align with minimum playing area recommendations for width but do come up
3.5’ short for minimum playing surface length, (Illustration C). Avon courts do not however, satisfy USAPA
preferred playing area recommendations for width or length, Illustration D).
Illustration A. Illustration B.
Page 2 of 4
Illustration C. Court dimensions and playing area recommendations from USA Pickleball Association:
Page 3 of 4
Illustration D. Avon court playing area dimensions in red:
FINANCIAL CONSIDERATIONS: The 2020 Capital Fund includes $50,000 for crack repair and court
resurfacing. As stated, cracking and the appearance of “dead spots” and their associated cost for repair
reoccurs every two years. Past repairs have consisted of asphalt crack repair with fabric overlay and
restriping. That process is least expensive at around $22,000 per court but is also the most temporary
solution to playing surface repair. A longer term, up to 20-year solution is a system call the “Nova Pro
Bounce System”. (Illustration E). This system provides a more superior and longer lasting playing surface
as it is unattached to the subsurface therefore immune to the detriment of subsurface cracks. Cost for this
Recommended 5’ Preferred 10’
6’ Recommended 8’ Preferred 10’ Recommended 8’ Preferred 10’
Recommended 8’ Preferred 10’
12’
8’ 5” Recommended 8’ Preferred 10’
6’
5’
10”
5’
10”
A
D
E
Q
U
A
T
E
Page 4 of 4
system runs $45,000 per court. A final option would be to replace the 20-year old asphalt prone to cracking
with post tension concrete and refinish for $80,000 per court. Providing a new subsurface with increased
playing surface integrity.
RECOMMENDATION: Staff recommends Council approve the budgeted $50,000 for the installation of the
“Pro Bounce” court surface installation on all four Pickleball courts.
OPTIONS:
1. Appropriate the $50,000 in the 2020 Capital Fund for existing overlay temporary surface repair of
four pickleball courts and one tennis court
2. Appropriate the $45,000 for the Nova Pro Bounce system on all four pickleball courts and phase in
the remaining three courts over the next three years for a 20-year playing surface solution on all
courts
3. Increase funding amount, $80,000 per court to replace aging asphalt prone to cracking and replace
with post-tension concrete
PROPOSED MOTION: “I move to approve the proposed capital expenditure of $45,000 for the “Pro
Bounce” court system repair of all four Pickleball courts”.
Thank you, John
Illustration E. Nova Pro Bounce System
PLANNING AND ZONING COMMISSION MEETING ABSTRACT
TUESDAY, MAY 5, 2020
VIRTUAL MEETING
1. CALL TO ORDER AND ROLL CALL
Chairperson Lindsay Hardy called the regular meeting to order at 5:00 p.m. A roll call was taken, and Planning
Commission members present were Rebecca Smith, Jared Barnes, Steve Nusbaum, Alex Dammeyer, and Marty
Golembiewski. Also present were Town Planner David McWilliams and Planning Director Matt Pielsticker.
2. APPROVAL OF AGENDA
Commissioner Barnes motioned to approve the amended agenda. Commissioner Nusbaum seconded the motion
and it carried unanimously 6-0.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
No conflicts were disclosed.
4. BUSINESS ITEMS
4.1. MNR20015 & AEC20005 MINOR DESIGN PLAN AND ALTERNATIVE EQUIVALENT COMPLIANCE FOR A PROPOSED
FENCE PROJECT ON LOT 9 WILDRIDGE ACRES 2825 KED SPUR (KELLY AND TIM DRESCHER & TOWN PLANNER
DAVID MCWILLIAMS) PUBLIC HEARING
Public Comment: None
Action: Commissioner Nusbaum motioned to continue the item until the next meeting. Commissioner Smith
seconded the motion and it carried 5-1 with Commissioner Barnes voting against.
4.2. CONSENT AGENDA
4.2.1. APPROVAL OF APRIL 7, 2020 MEETING MINUTES
4.2.2. APPROVAL OF RECORD OF DECISION – MJR20001 - PARCEL C BASECAMP, 38359 US 6.
4.2.3. APPROVAL OF RECORD OF DECISION – CTA20001 - CODE TEXT AMENDMENT
4.2.4. APPROVAL OF RECORD OF DECISION – MNR20007 - AVON ROAD UNDER I-70
Action: Commissioner Barnes motioned to approve the Consent Agenda. Commissioner Golembiewski seconded
the motion and it carried unanimously 6-0.
5. STAFF UPDATES
Staff mentioned the tabling of approving new Commissioners
6. ADJOURN
There being no further business before the Commission, Commissioner Barnes moved to adjourn the meeting. The
time was 5:45 p.m.
These meeting minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most
accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk' s office.