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TC Minutes 02-25-2020AVON REGULAR MEETING MINUTES ,ovo n TUESDAY FEBRUARY 25, 2020 AVON TOWN HALL, 100 MIKAELA WAY, AVON, CO COLORADO 1. CALL TO ORDER AND ROLL CALL Mayor Smith Hymes called the meeting to order at 5:02 p.m. A roll call was taken, and Council members present were Amy Phillips, Tamra Underwood, Scott Prince, Jennie Fancher and Chico Thuon. Councilor Jake Wolf was absent. Also present were Town Attorney Paul Wisor, Police Chief Greg Daly, Cultural Arts & Special Events Manager Danita Dempsey, Executive Assistant to the Town Manager Ineke de Jong, Town Manager Eric Heil, and Town Clerk Brenda Torres. 2. APPROVAL OF AGENDA Video Start Time: 00:00:20 Part One Councilor Wolf arrived at 5:03 p.m. Councilor Prince would like to add a discussion about Corona Virus under Council comments. Mayor Smith Hymes added agenda item 5.10 for discussion on letter to support preserving current regulations under the National Environmental Policy Act (NEPA) and object to the White House Council on Environmental Quality's proposal to revise these rules. Councilor Underwood moved to approve the revised agenda as requested. Mayor Pro Tem Phillips seconded the motion and the motion passed on a vote of 6 to 1. Councilor Wolf voted no. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS Video Start Time: 00:01:46 Part One No conflicts of interest were disclosed. 4. PUBLIC COMMENT Video Start Time: 00:01:56 Part One No public comments were made. S. BUSINESS ITEMS 5.1. PRESENTATION: STEWARDSHIP OF THE WEST AVON PRESERVE (JESSICA FOULIS, EAGLE VALLEY LAND TRUST) Video Start Time: 00:02:21 Part One Jessica Foulis, Executive Director of the Eagle Valley Land Trust, presented on the Stewardship of the West Avon Preserve and she thanked Council for the support they received this year from Town of Avon through a Community Grant. 5.2. PUBLIC HEARING ON 1041 APPLICATION FOR AVON WASTEWATER TREATMENT FACILITY IMPROVEMENTS (PLANNING DIRECTOR MATT PIELSTICKER) Video Start Time: 00:17:38 Part One Sid Roman, Jeffrey Schneider and Melissa Marts with the Eagle River Water and Sanitation District gave a presentation. They mentioned that the project has been in the works for 5 years now and that the upcoming water rate increases cannot be avoided because of the large capital improvement costs to meet upcoming regulatory standards. AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 25, 2020 AV %a n AVON TOWN HALL, 100 MIKAELA WAY, AVON, CO COLORADO The district has worked on community outreach with Liftview owners who will be impacted by the temporary construction impact and who will be involved with the design along property line and design of landscape/trees. The Liftview HOA board is supportive of the project, mainly as it will eliminate odor complaints. Mayor Smith Hymes opened the public hearing and no public comments were made. Councilor Underwood asked to amend the conditions of approval in 2 ways. First, amend condition 4 regarding "screening alternatives" and add language on comprehensive roof treatment. Second, add condition 9, that the financial structure plans are implemented as described. Councilor Fancher moved to approve the 1041 permit for Eagle River Water and Sanitation District with the findings and conditions as listed in the staff report with the added amendments from Councilor Underwood. Councilor Prince seconded the motion and the motion passed unanimously. 5.3. PRESENTATION: AFFORDABLE HOMES IN EAGLE COUNTY (GEORGE RUTHER, EAGLE COUNTY HOUSING TASK) Video Start Time: 01:24:21 Part One Bobby Lipnick, Co -Chair of the Eagle County Housing Task Force, presented. The task force does have representatives from big employers onboard. Mayor Smith Hymes explained that Council is taking steps/actions and that Council needs to get with the taskforce to inform them of recent actions. She would like to have someone from Avon participate in the taskforce if appropriate. Staff explained that Avon recently passed the primary residence RETT Exemption and has identified all lots that are available for work force housing which is not many. Few developers have been interested and met with Town Manager Eric Heil and Planning Director Matt Pielsticker directly. Avon is lacking resources in the form of land and money. Planning Director Matt Pielsticker suggested the task force could help with the open house/outreach for Wildwood housing that they are proposing soon. 5.4. WORK SESSION: DEED RESTRICTED PURCHASE PROGRAM (TOWN ATTORNEY PAUL WISOR & TOWN MANAGER ERIC HEIL) Video Start Time: 00:00:10 Part Two George Ruther, Town of Vail's Housing Director, presented the Vail InDeed program and answered several questions from Council. He talked about lessons learned in Vail: 1) Deed Restrictions are real estate assets for the town 2) There are no financial risks like there are with new developments 3) Get clear on mission/vision/values. 4) Create housing policies 5) Keep it simple and prepare for success. Staff pointed out that Vail's program seems a workable model to follow. 5.5. WORK SESSION WITH EAGLE VALLEY HUMANE SOCIETY ON LIQUOR SALES DURING SALUTE TO THE USA (TOWN MANAGER ERIC HEIL) Video Start Time: 01:16:22 Part Two Town Manager Eric Heil presented 4 different options. He and Danita Dempsey, Cultural Arts & Special Events Manager, expressed this will be a good challenge and they are confident that the Town can execute the program well, and there will be other two events prior to Salute to test out the model. After Council discussion, Councilor Prince moved to continue this item after item 5.6. Councilor Wolf seconded the motion and the motion passed unanimously. AVON REGULAR MEETING MINUTES Avon TUESDAY FEBRUARY 25, 2020 AVON TOWN HALL, 100 MIKAELA WAY, AVON, CO COLORADO 5.5. FIRST READING: ORDINANCE 20-03. OPTIONAL PREMISE LICENSE FOR LIQUOR LICENSES AT EVENTS (TOWN ATTORNEY PAUL WISOR) Video Start Time: 01:37:25 Part Two Town Attorney Paul Wisor and Cultural Arts & Special Events Manager Danita Dempsey answered questions from Council members. The revenues generated by Liquor Sales are intended to flow back into the Special Events budget. Town Manager Eric Heil mentioned the cost of turning this license on and off will be $300 total each time. Councilor Fancher moved to approve First Reading of Ordinance 20-03, thereby adopting a new Chapter 5.08.210 to Title 5 of the Avon Municipal permitting Optional Premises Liquor Licenses and setting a public hearing date of March 10, 2020. Councilor Wolf seconded the motion and the motion passed unanimously. 5.5 WORK SESSION WITH EAGLE VALLEY HUMANE SOCIETY ON LIQUOR SALES DURING SALUTE TO THE USA (TOWN MANAGER ERIC HEIL) Video Start Time: 01:47:49 Part Two Back to item 5.5. A poll took place among Council members. Councilor Fancher voted for option 4. Mayor Pro Tem Phillips voted for option 2 in 2020 and then reassess. Councilor Underwood voted for option 2 for 2020 and then go for option 4. Councilor Prince voted either option 3 or 4. Councilor Thuon and Councilor Wolf agreed with Councilor Prince. Mayor Smith Hymes also voted for option 4. Mayor Pro Tem Phillips wants to go on record that this is going to be one of the hardest days in the summer to staff an event, especially as big as Salute. She said that if from a staffing perspective, we spend too much money on staffing, we need to reevaluate. Councilor Prince expressed he would like to volunteer him and his son to help the bars during Salute. Town Manager Eric Heil said this is going to be a good challenge and he will be updating Council on the progress done. He invited Council members to participate in the TIPS training to have a cameo rotation of Council members at Avon LIVE! 5.7. RESOLUTION 20-01, APPROVING FEES -IN -LIEU CALCULATION FOR THE FRACTIONAL REMAINDER OF EMPLOYEE MITIGATION REQUIREMENTS GENERATED FROM CHAPTER 7.20.100, EMPLOYEE HOUSING MITIGATION (TOWN PLANNER DAVID MCWILLIAMS) Video Start Time: 02:01:29 Part Two Planning Director Matt Pielsticker presented. Councilor Fancher moved to approve Resolution 20-01 Approving Fees -In -Lieu Calculation for the Fractional Remainder of Employee Mitigation Requirements Generated from Chapter 7.20.100, Employee Housing Mitigation. Councilor Underwood seconded the motion and the motion passed unanimously. 5.8. PUBLIC HEARING: SECOND READING ORDINANCE 20-02, ADOPTING A NEW CHAPTER 1.15 OF TITLE 1 OF THE AVON MUNICIPAL CODE ESTABLISHING PERMANENT LOCATIONS FOR POSTING NOTICE OF PUBLIC MEETINGS (TOWN ATTORNEY PAUL WISOR) Video Start Time: 02:03:31 Part Two Town Attorney Paul Wisor presented Ordinance 20-02. Councilor Wolf moved to approve second reading of Ordinance 20-02 Adopting a New Chapter 1.15 of Title 1 of the Avon Municipal Code Establishing Permanent Locations for Posting Notice of Public Meetings. Councilor Fancher seconded the motion and the motion passed unanimously. n AVON REGULAR MEETING MINUTES TUESDAY FEBRUARY 25, 2020 %0j n AVON TOWN HALL, 100 MIKAELA WAY, AVON, CO COLORADO 5.9. APPROVAL OF MINUTES FROM FEBRUARY 11, 2020 REGULAR COUNCIL MEETING (GENERAL GOVERNMENT INTERN CHARISE BISHOP) Video Start Time: 02:04:47 Part Two Councilor Underwood requested to add a few words after "actively pursuing a resolution for" and add the word "video" to start times referenced in future minutes. Councilor Underwood moved to approve the minutes from February 11`h, as amended. Mayor Pro Tem Philips seconded the motion and the motion passed 6 to 0. Councilor Wolf abstained from the vote as he was not present at the February 11th meeting. 5.10. ADDED ITEM: LETTER OF SUPPORT NATIONAL ENVIRONMENTAL POLICY ACT (NEPA) REGULATIONS Video Start Time: 02:06:18 Part Two Councilor Fancher and Mayor Pro Tem Phillips are in fully support of this letter. Councilor Underwood is supportive but asked to specify it is directed to the White House Council on Environmental Quality in the address line. Councilor Wolf would like to think it over. Town Attorney Paul Wisor expressed this is enough direction for staff to use before the March 101h due date. 6. WRITTEN REPORTS 6.1. FEBRUARY 18TH PLANNING AND ZONING COMMISSION MEETING ABSTRACT (PLANNING DIRECTOR MATT PIELSTICKER) 6.2. MONTHLY FINANCIALS REPORT (SENIOR ACCOUNTANT NELLY BURNS) 6.3. DEBT REFINANCING REQUEST FOR PROPOSALS (ASSISTANT TOWN MANAGER AND FINANCE DIRECTOR SCOTT WRIGHT) 7. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Video Start Time: 02:10:32 Part Two Councilor Fancher expressed she is irritated there is no control over the heat on the main level in Town Hall and that having one person in control of the temperature is ridiculous. Getting the contractor back is essential. Front door was locked again and propping it open all night is not very energy efficient. These are little glitches, but they must be addressed. Staff agreed they will investigate this. Councilor Thuon commented on the Avon Road safety. Blinky lights are necessary as crosswalks are not clearly identified and action needs to be taken to identify these crosswalks before an incident where someone gets run over occurs. He also commented that we live in global hub and there should be a line of direction for the Corona Virus. Councilor Prince commented on the Corona Virus. He said there is no reason for panic, but we are a tourist - based economy. He would like staff to look at worst case scenario, does staff have the ability to work from home? He suggests a quarantine training event for staff to be progressive. He would like feedback from LT on proper planning and business continuity planning. Staff agreed they will bring a written report to Council. Councilor Wolf asked about the dogs & cats item listed in the future agendas. Town Manager Eric Heil said it will be removed if directed by Council. Council agreed. AVON REGULAR MEETING MINUTES Avo TUESDAY FEBRUARY 25, 2020 n AvoN TOWN HALL, 100 MIKAELA WAY, AVON, CO COLORADO Mayor Smith Hymes reminded Council about the possibility to testify remotely at CMC in Edwards. On Monday she testified at CMC in support of HB -1162 and 1163. Both passed out of committee. 8. ADJOURN There being no further business before Council, Mayor Smith Hymes moved to adjourn the regular meeting. The time was 9:13 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedio.org. APPROVED: Sarah Smith Hymes Amy Phillips Jake Wolf Chico Thuon Jennie Fancher Scott Prince Tamra Underwood RESPECTFULLY SUBMITTED: b I&Ao 6 (f Brenda Torres, Town Clerk