TC Packet 12-10-2019
_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AND AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
C ALL TOWN C LERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS.
1
AVON TOWN COUNCIL MEETING AGENDA
TUESDAY, DECEMBER 10, 2019 AVON TOWN HALL, 100 MIKAELA WAY, AVON, CO
AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:00 PM
1. CALL TO ORDER AND ROLL CALL 5:00
2. APPROVAL OF AGENDA
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
4. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
[AN INITIAL THREE (3) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK. SPEAKER MAY REQUEST
MORE TIME AT THE END OF THE THREE (3) MINUTES, WHICH MAY BE APPROVED BY A MAJORITY OF THE COUNCIL.]
5:05
5. BUSINESS ITEMS
5.1. ONE BOOK ONE VALLEY (OBOV) KICKOFF 2020! (Mayor Sarah Smith Hymes) (5 minutes) 5:10
5.2. PUBLIC HEARING for the Adoption of the 2019 Final Revised Budgets, 2020 Operating Budget,
2020 Capital Projects Fund Budget & Long-Range Capital Program and Tax Levies
(Finance Director Scott Wright) (25 minutes) 5:15
o Resolution 19-20, Amending the 2019 Town of Avon Operating Funds Budgets
o Resolution 19-21, Amending the 2019 Town of Avon Capital Projects Fund Budget
o Resolution 19-22, Adopting the 2020 Town of Avon Operating Funds Budget
o Resolution 19-23, Adopting the Town of Avon Long-Range Capital Program and
Simultaneously Adopt the 2019 Capital Projects Fund Budget
o Resolution 19-24, Levying General Property Taxes for the Avon General Improvement
District No. 1 for the 2020 Budget Year
o Resolution 19-25, Levying General Property Taxes for the Town of Avon for the 2020
Budget Year
5.3. Approval of 2019 Audit Engagement Letter with McMahan and Associates, L.L.C., Certified Public
Accountants (Finance Director Scott Wright) (5 minutes) 5:40
5.4. Approval of Minutes from November 19, 2019 Regular Council Meeting
(Town Clerk Brenda Torres) (5 minutes) 5:45
RECESS TO ALLOW AVON TOWN COUNCIL TO CONVENE AS THE AVON URBAN RENEWAL AUTHORITY BOARD 5:50
RECONVENE AVON TOWN COUNCIL MEETING 6:00
6. WRITTEN REPORTS
6.1. Opportunity Zone Prospectus Update (Planning Director Matt Pielsticker)
_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AND AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
C ALL TOWN C LERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS.
2
6.2. December 3rd Planning and Zoning Commission Meeting Abstract (Planning Director Matt
Pielsticker)
6.3. Upper Eagle Regional Water Authority November 21, 2019 Meeting Summary (Mayor Smith
Hymes)
6.4. Mobility Grants Update (Mobility Director Eva Wilson)
6.5. Monthly Financial Report (Senior Accountant Joel McCracken)
7. MAYOR & COUNCIL COMMENTS & MEETING UPDATES (1 0 MINUTES) 6:00
8. EXECUTIVE SESSION:
8.1. For the purpose of receiving legal advice from the Town Attorney and for the purpose of
determining positions relative to negotiations pursuant to CRS Sec. 24-6-402(4)(b) and (e)
concerning a potential Community Housing project on Tract Y, Avon, Colorado. (Town
Attorney Paul Wisor)
8.2. For the purpose of receiving legal advice from the Town Attorney pursuant to CRS Sec. 24-
6-402(4)(b) concerning debt refinancing by Traer Creek Metropolitan District. (Town
Attorney Paul Wisor) (90 minutes) 6:10
9. RECONVENE FOR P OTENTIAL ACTIONS ON TRACT Y COMMUNITY HOUSING PROJECT (Town Attorney Paul
Wisor) (10 minutes) 7:40
10. ADJOURN 7:50
*Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings.
Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the
agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall
permit public comments for any action item or work session item, and may permit public comment for any other agenda item, and may limit such
public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05.
_______________________________________________________________________________
MEETING AGENDAS AND PACKETS ARE FOUND AT: WWW.AVON.ORG
AGENDAS ARE POSTED AT AVON TOWN HALL, AVON RECREATION CENTER, AND AVON PUBLIC LIBRARY
IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,
C ALL TOWN C LERK BRENDA TORRES AT 970-748-4001 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS.
1
AVON URBAN RENEWAL AUTHORITY MEETING AGENDA
TUESDAY, DECEMBER 10, 2019 AVON TOWN HALL, 100 MIKAELA WAY, AVON, CO
AVON URBAN RENEWAL AUTHORITY MEETING BEGINS AT 5:00 PM OR AS SOON THEREAFTER AS POSSIBLE
1. CALL TO ORDER AND ROLL CALL
2. APPROVAL OF AGENDA
3. PUBLIC COMMENT
4. BUSINESS ITEMS
4.1. PUBLIC HEARING: RESOLUTION 19-02, AMENDING THE 2019 AVON URBAN RENEWAL AUTHORITY BUDGET
(TREASURER SCOTT WRIGHT)
4.2. PUBLIC HEARING: RESOLUTION 19-03, ADOPTING THE 2020 AVON URBAN RENEWAL AUTHORITY BUDGET
(TREASURER SCOTT WRIGHT)
4.3. APPROVAL OF FEBRUARY 12, 2019 URA MEETING MINUTES (AUTHORITY CLERK BRENDA TORRES)
5. ADJOURN
*Public Comments: Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings.
Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in advance on the
agenda and to provide written comments and other appropriate materials to the Council in advance of the Council meeting. The Mayor shall
permit public comments for any action item or work session item, and may permit public comment for any other agenda item, and may limit such
public comment to three minutes per individual, which limitation may be waived or increased by a majority of the quorum present. Article VI. Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No. 17-05.
AVON URBAN RENEWAL AUTHORITY
COMMISSIONERS REPORT
To: Chairperson Sarah Smith Hymes and URA Commissioners
From: Scott Wright, Authority Treasurer
Date: December 10, 2019
Re: 2020 Proposed and 2019 Revised Budgets
Action Before the Board
Adoption of the 2020 Proposed and 2019 Final Revised Avon Urban Renewal Authority
annual budgets.
Proposed Motion
“I move to approve Resolutions 19-02 and 19-03 to adopt the 2020 annual budget and amend
the 2019 annual budget for the Avon Urban Renewal Authority.”
Summary
Attached are the final proposed and revised budget resolutions for the Avon Urban Renewal
Authority. The Authority is considered a separate legal entity from the Town authorized by
the Colorado Urban Renewal Act.
The Authority’s budget summary is attached as an exhibit to this memorandum and is also
included for informational purposes in the Town’s budget summary as a component unit of
the Town.
Public Hearing. Public hearings have been previously been held on November 12 and
November 19, 2019.
Recommendation
Staff recommends that the Board adopt the resolutions as presented.
Exhibits and Attachments:
Attachment A - Resolution No. 19-02
Attachment B - Resolution No. 19-03
Attachment C - Avon Urban Renewal Authority Fund Summary
Resolution No. 19-02
December 10, 2019
Page 1 of 2
AVON URBAN RENEWAL AUTHORITY
TOWN OF AVON, COLORADO
RESOLUTION NO. 19-02
SERIES OF 2019
A RESOLUTION AMENDING THE
2019 AVON URBAN RENEWAL AUTHORITY BUDGET
WHEREAS, the Board of Commissioners of the Avon Urban Renewal Authority has
previously adopted the 2019 budget; and
WHEREAS, the Board of Commissioners of the Avon Urban Renewal Authority reviewed
the revised estimated revenues and expenditures for all funds for 2019; and
WHEREAS, the Board of Commissioners of the Avon Urban Renewal Authority finds it
necessary to amend the 2019 budget to more accurately reflect the revenues and expenditures for
2019; and
WHEREAS, upon due and proper notice, published or posted in accordance with the law,
the proposed budget amendment to the 2019 budget was open for inspection by the public at a
designated place, a public hearing was held on December 10, 2019 and interested taxpayers were
given the opportunity to file or register any objections to the proposed budget amendment; and
WHEREAS, whatever increases may have been made in the expenditures, like increases
were added to the revenues so that the budget remains in balance as required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS
OF THE AVON URBAN RENEWAL AUTHORITY:
Section 1. That estimated revenues and expenditures for the Avon Urban Renewal Authority
are revised as follows for 2019:
Original or
Previously
Amended
2019 Budget
Current
Proposed
Amended
2019 Budget
Avon Urban Renewal Authority
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Ending Fund Balance
$ 497,102
1,435,028
1,295,150
$ 636,980
$ 473,959
1,429,171
1,267,958
$ 635,172
ATTACHMENT A
Resolution No. 19-02
December 10, 2019
Page 2 of 2
Section 2. That the budget, as submitted and amended hereby is approved and adopted as the
budget of the Avon Urban Renewal Authority for the year stated above.
Section 3. That the budget hereby approved and adopted shall be signed by the Chairman
and made part of the public record of the Authority.
ADOPTED this 10th day of December, 2019.
AVON URBAN RENEWAL AUTHORITY
______________________________
Sarah Smith Hymes, Chairman
ATTEST:
_____________________________
Scott Wright, Treasurer
CERTIFIED:
_____________________________
Brenda Torres, Authority Clerk
ATTACHMENT A
Resolution No. 19-03
December 10, 2019
Page 1 of 2
AVON URBAN RENEWAL AUTHORITY
TOWN OF AVON, COLORADO
RESOLUTION NO. 19-03
SERIES OF 2019
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES AND
ADOPTING A BUDGET FOR THE AVON URBAN RENEWAL AUTHORITY FOR
THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2020, AND
ENDING ON THE LAST DAY OF DECEMBER, 2020.
WHEREAS, the Board of Commissioners of the Avon Urban Renewal Authority has
directed the Authority’s Executive Director to prepare and submit a proposed budget for its
consideration; and
WHEREAS, Scott Wright, Treasurer, has submitted a proposed budget and held a budget
retreat with said governing body on October 30, 2019; and
WHEREAS, upon due and proper notice, published or posted in accordance with the law,
said proposed budget was open for inspection by the public at a designated place, public hearings
were held on November 12 and November 19, 2019 and interested taxpayers were given the
opportunity to file or register any objections to said proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like increases
were added to the revenues so that the budget remains in balance, as required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS
OF THE AVON URBAN RENEWAL AUTHORITY:
Section 1. That estimated revenues and expenditures for the Avon Urban Renewal Authority
are as follows for 2020:
2020
Proposed
Budget
Avon Urban Renewal Authority
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 635,172
1,626,550
1,598,825
Ending Fund Balance
$ 662,897
ATTACHMENT B
Resolution No. 19-03
December 10, 2019
Page 2 of 2
Section 2. That the budget, as submitted, hereby is approved and adopted as the budget of
the Avon Urban Renewal Authority for the year stated above.
Section 3. That the budget hereby approved and adopted shall be signed by the Chairman
and made part of the public record of the Authority.
ADOPTED this 10th day of December, 2019.
AVON URBAN RENEWAL AUTHORITY
______________________________
Sarah Smith Hymes, Chairman
ATTEST:
_____________________________
Scott Wright, Treasurer
CERTIFIED:
_____________________________
Brenda Torres, Authority Clerk
ATTACHMENT B
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2018 2019 2019 2020
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contract Services 3,000 3,450 1,000 1,000
Other Operating Costs 41,567 42,646 42,404 48,231
Debt Service 850,136 849,054 849,554 849,594
Capital Outlay - - - -
Total 894,703$ 895,150$ 892,958$ 898,825$
EXPENDITURES BY CATEGORY
The Urban Renewal Fund's main source of funding is property tax increment revenues for Urban Renewal Plan
areas within the Town. The Town Center West Urban Renewal Plan Area was created in 2007, and is the only urban
renewal plan area within Avon. The plan area has a 25-year life for tax increment financing. Property tax increment
revenues for 2020 are based upon a preliminary increment of $24,539,910 and an overlapping mill rate of 63.380,
resulting in a 13.7% increase in TIF revenues from the previous year.
BUDGET SUMMARY: AVON URBAN RENEWAL FUND
ADMINISTRATION OF THE FUND
The Avon Urban Renewal Fund is administered by the AURA Treasurer / Town of Avon Finance Director.
FINANCIAL SUMMARY
ATTACHMENT C
Page 1
Fund Summary
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2018 2019 2019 2020
REVENUES
Taxes 1,417,775$ 1,419,328$ 1,413,471$ 1,607,703$
Investment Earnings 13,436 15,700 15,700 18,847
Total Operating Revenues 1,431,211 1,435,028 1,429,171 1,626,550
TOTAL REVENUES 1,431,211 1,435,028 1,429,171 1,626,550
EXPENDITURES
Current:
General Government 3,000 3,450 1,000 1,000
Treasurer Fees 41,567 42,646 42,404 48,231
Debt Service:
Principal 576,079 595,998 595,998 616,063
Interest 271,907 252,556 252,556 232,531
Fiscal Charges 2,150 500 1,000 1,000
Total Operating Expenditures 894,703 895,150 892,958 898,825
Other Uses
Transfers Out - Capital Projects Fund 1,420,000 400,000 375,000 700,000
TOTAL EXPENDITURES 2,314,703 1,295,150 1,267,958 1,598,825
NET SOURCE (USE) OF FUNDS (883,492) 139,878 161,213 27,725
FUND BALANCES, Beginning of Year 1,357,451 497,102 473,959 635,172
FUND BALANCES, End of Year 473,959$ 636,980$ 635,172$ 662,897$
FUND BALANCES:
Restricted For:
Debt Service 628,240$ 628,240$ 628,240$ 628,240$
Urban Renewal (154,281) 8,740 6,932 34,657
TOTAL FUND BALANCES 473,959$ 636,980$ 635,172$ 662,897$
AVON URBAN RENEWAL AUTHORITY #22
Summary
ATTACHMENT C
Page 2
Debt Service Summary
Original or Final
Prev. Amend.Revised Adopted
Account Actual Budget Budget Budget
Number Description 2018 2019 2019 2020
DEBT SERVICE
932 Series 2013, Tax Increment Revenue Bonds
65101 Principal 410,000$ 425,000$ 425,000$ 440,000$
65102 Interest 189,904 175,472 175,472 160,512
65103 Fiscal Agent Fees - - 500 500
65108 Arbitrage Compliance Fees 1,750 - - -
933 Series 2017, Tax Increment Revenue Bonds
65101 Principal 166,079 170,998 170,998 176,063
65102 Interest 82,003 77,084 77,084 72,019
65103 Fiscal Agent Fees 400 500 500 500
65108 Arbitrage Compliance Fees - - - -
60000 TOTAL DEBT SERVICE 850,136$ 849,054$ 849,554$ 849,594$
AVON URBAN RENEWAL AUTHORITY
Debt Service
ATTACHMENT C
Page 3
CIP Projects Inventory
Original or Final
Prev. Amend.Revised Adopted
Account Actual Budget Budget Budget
Number Description 2018 2019 2019 2020
CAPITAL IMPROVEMENT PROJECTS
Facilities
Cultural and Recreational Facilities
15001 Hahnewald Barn Study -$ -$ -$ -$
Roads and Streets:
Street Improvements:
32018 Nottingham Road Streetlights - - - -
Utilities
41008 Heat Recovery Study - - - -
Total Capital Improvement Projects -$ -$ -$ -$
AVON URBAN RENEWAL AUTHORITY
Capital Projects
ATTACHMENT C
Page 4
TOWN OF AVON, COLORADO
MINUTES FOR THE URBAN RENEWAL AUTHORITY MEETING FOR FEBRUARY 12, 2019
AVON TOWN HALL, 100 MIKAELA WAY
1. CALL TO ORDER & ROLL CALL
Chairwoman Smith Hymes called the meeting to order at 5:05 p.m. A roll call was taken, and Authority
members present were Jennie Fancher, Scott Prince, Jake Wolf, Amy Phillips, Chico Thuon and Tamra
Underwood. Also present were Treasurer Scott Wright, Town Attorney Eric Heil, Police Chief Greg Daly,
Planning Director Matt Pielsticker, Town Engineer Justin Hildreth, Deputy Town Manager Preston Neill and
Authority Clerk Brenda Torres.
2. A PPROVAL OF AGENDA
Start time: 00:03:04
There were no changes to the agenda.
3. PUBLIC C OMMENT – C OMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
No comments were made.
4. ACTION ITEMS
Start time: 00:03:32
4.1. RESOLUTION 19-01, DESIGNATING LOCATIONS FOR POSTING THE NOTICES OF PUBLIC MEETINGS
Authority member Prince corrected the address in the Resolution. Authority member Underwood
moved to approve Resolution 19-01 Designating Locations for Posting the Notices of Public Meetings as
amended. Vice Chairwoman Phillips seconded the motion and the motion passed unanimously by
Authority members present.
4.2. APPROVAL OF DECEMBER 11, 2018 URA MEETING MINUTES
Start time: 00:04:21
Authority member Prince moved to approve the minutes from December 11, 2018 URA meeting.
Authority member Wolf seconded the motion and the motion passed on a vote 5 to 2. Authority
members Underwood and Chico Thuon abstained from the vote as they were not present.
5. ADJOURNMENT
There being no further business to come before the Authority, Authority member Underwood moved to
adjourn the meeting. Vice Chairwoman Phillips seconded the motion and it passed unanimously. The time
was 5:07 p.m.
TOWN OF AVON, COLORADO
MINUTES FOR THE URBAN RENEWAL AUTHORITY MEETING FOR FEBRUARY 12, 2019
AVON TOWN HALL, 100 MIKAELA WAY
These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or
to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the
meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which
is available at www.highfivemedia.org.
RESPECTFULLY SUBMITTED:
______________________________
Brenda Torres, Authority Clerk
APPROVED:
Sarah Smith Hymes ___________________________________
Amy Phillips
Jake Wolf
Chico Thuon
Jennie Fancher
Scott Prince
Tamra Underwood
5.1 One Book One Valley Kickoff 2020!
Materials to be provided at the Council Meeting
TOWN COUNCIL REPORT
To: Honorable Mayor Sarah Smith Hymes and Avon Town Council
From: Scott Wright, Asst. Town Manager / Finance Director
Date: December 10, 2019
Re: Budget Resolutions
Action Before Council
Adoption of the final revised 2019 operating funds and capital projects fund budgets, adoption
of the proposed 2020 operating funds and capital projects fund and long-range capital
improvements program, and property tax levies for general operations and for the Avon
General Improvement District No.1.
Proposed Motion
“I move to approve Resolutions 19-20 through 19-25 as listed on the Town Council meeting
agenda for December 10, 2019. Adopting the final revised 2019 operating funds and capital
projects fund budgets, adopting the proposed 2020 operating funds and capital projects fund
and long-range capital improvements program, and levying property taxes for general
operations and for the Avon General Improvement District No.1."
Summary
2019 Final Revised Budgets
Resolutions No. 19-20 and 19-21 presenting the Town’s final revised operating budgets and
capital project fund budgets for 2019 are hereby submitted for adoption by the Avon Town
Council. There have been no changes since the October 30 Council budget retreat.
2020 Proposed Budgets
Resolutions No. 19-22 and 19-23 presenting the Town’s proposed operating budgets and
capital project fund budgets and long-range capital improvements program for 2020 are
hereby submitted for adoption by the Avon Town Council. The Town Manager and staff
presented the proposed budgets at a Council budget retreat held on October 30. The following
changes have been made to the operating budgets subsequent to the retreat:
Updates and Changes
• Decreased projected sales tax revenue increase from 2.6% down to 1.6%;
• Increased operating reserve from 25% to 27% of budgeted xxpenditures;
• Added matching Funds for two electric buses ($400,000 match for potential $1.6M
grant);
• Allocated 2019 “Surplus Revenues” for the following budget items:
• $450,000 transfer to Capital Fund
• $250,000 transfer to Housing Fund
• $220,827 one-time equipment purchases for Police and Public Works
• Moved $10,000 in Bond Issuance Fees to Affordable Housing Fund from General
Fund
2019 Property Tax Mill Levies
Resolutions No. 19-24 and 19-25 levying property taxes for Town of Avon general operating
and the Avon General Improvement District No. 1 are hereby submitted for adoption.
The property tax mill rates will be levied as follows:
• General operating purposes - 8.956 mills, no change from the previous year;
• Avon General Improvement District No. 1 – 15.186 mills, an increase of 1.181 mills
from the previous year due to a reduction in assessed values within the District of
$231,040.
According to State Statute, because the Town levies a property tax, the budget must be
adopted by December 15, and filed with the Division of Local Governments no later than
January 31. This budget meets this and all other legal requirements for submission.
Notice from Eagle County Assessor
Notice was received from the Eagle County Assessor's Office that there will be a re-
certification of the Town's 2019 assessed values. The re-certification figures will not be
available until after the December 10 packet materials have been released. It is not believed
that the changes to property tax revenues will be material. If necessary, revised resolutions
for the property tax levies will be presented to Council at the December 10 Council meeting.
Public Hearings. As required by Town Charter, public hearings have previously been held
regarding the proposed 2020 budget on November 12 and November 19, 2019. On December
10, 2019 a public hearing will be held for members of the public to comment on the final
supplemental amendment to the 2019 budget.
Recommendation:
Staff recommends that Council adopt the resolutions discussed above as presented.
Exhibits and Attachments:
Attachment A - Resolution No. 19-20
Attachment B - Resolution No. 19-21
Attachment C - Resolution No. 19-22
Attachment D - Resolution No. 19-23
Attachment E - Resolution No. 19-24
Attachment F - Resolution No. 19-25
Attachment G - Financial Overview, Total All Funds
Resolution No. 19-20
December 10, 2019
Page 1 of 3
TOWN OF AVON, COLORADO
RESOLUTION NO. 19-20
A RESOLUTION TO AMEND THE 2019 TOWN OF AVON OPERATING
BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES BY
FUND AND AMENDING THE 2019 OPERATING BUDGETS FOR THE TOWN
OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE
FIRST DAY OF JANUARY, 2019 AND ENDING ON THE LAST DAY OF
DECEMBER, 2019
WHEREAS, the Town Council of the Town of Avon has previously adopted the
2019 budget; and
WHEREAS, the Town Council reviewed the revised estimated revenues and
expenditures for all operating funds for 2019; and
WHEREAS, the Town Council finds it necessary to amend the 2019 budget to
more accurately reflect the revenues and expenditures for 2019; and
WHEREAS, upon due and proper notice, published or posted in accordance with
the law, the proposed supplemental amendment to the 2019 budget was open for inspection
by the public at a designated place, a public hearing was held on December 10, 2019 and
interested taxpayers were given the opportunity to file or register any objections to the
proposed budget amendment; and
WHEREAS, whatever increases may have been made in the expenditures, like
increases were added to the revenues so that the budget remains in balance as required by
law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF AVON, COLORADO:
Section 1. That estimated revenues and expenditures for the following funds are
revised as follows for 2019:
Original or
Previously
Amended
2019 Budget
Current
Proposed
Amended
2019 Budget
General Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 6,304,042
17,301,088
17,285,744
$ 6,304,042
18,537,651
17,092,515
Ending Fund Balance
$ 6,319,386
$ 7,749,178
ATTACHMENT A
Resolution No. 19-20
December 10, 2019
Page 2 of 3
Original or
Previously
Amended
2019 Budget
Current
Proposed
Amended
2019 Budget
Community Enhancement Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 80,000
80,000
80,000
$ 83,009
80,000
0
Ending Fund Balance
$ 80,000
$ 163,009
Water Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 99,200
180,000
274,991
$ 184,902
180,000
114,991
Ending Fund Balance
$ 4,209
$ 249,911
Affordable Housing Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 593,027
38,742
10,000
$ 716,549
38,742
60,000
Ending Fund Balance
$ 621,769
$ 695,291
Exterior Energy Offset Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 37,768
5,000
0
$ 83,552
5,000
12,000
Ending Fund Balance
$ 42,768
$ 76,552
Disposable Paper Bag Fee Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 18,000
18,000
5,000
$ 21,227
70,000
5,000
Ending Fund Balance $ 31,000 $ 86,227
Debt Service Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 535,590
1,019,207
1,019,207
$ 534,816
1,020,657
1,020,657
Ending Fund Balance
$ 535,590
$ 534,816
ATTACHMENT A
Resolution No. 19-20
December 10, 2019
Page 3 of 3
Mobility Enterprise Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
Original or
Previously
Amended
2019 Budget
$ 590,306
2,712,043
2,916,023
Current
Proposed
Amended
2019 Budget
$ 620,288
1,861,983
1,863,366
Ending Fund Balance
$ 386,326
$ 618,905
Fleet Maintenance Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 55,808
1,764,791
1,801,273
$ 32,334
1,764,791
1,773,462
Ending Fund Balance
$ 19,326
$ 23,663
Equipment Replacement Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 3,332,770
746,437
843,822
$ 3,352,436
746,437
884,377
Ending Fund Balance
$ 3,235,385
$ 3,214,496
Section 2. That the budget, as submitted, amended, and hereinabove summarized
by fund, hereby is approved and adopted as the budget of the Town of Avon for the year
stated above.
Section 3. That the budget hereby approved and adopted shall be signed by the
Mayor and made part of the public record of the Town.
ADOPTED this 10th day of December, 2019.
AVON TOWN COUNCIL
By:______________________________ Attest:________________________
Sarah Smith Hymes, Mayor Brenda Torres, Town Clerk
ATTACHMENT A
Res. No. 19-21
December 10, 2019
Page 1 of 2
TOWN OF AVON, COLORADO
RESOLUTION NO. 19-21
SERIES OF 2019
A RESOLUTION TO AMEND THE 2019 TOWN OF AVON CAPITAL
PROJECTS FUND BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES AND
AMENDING THE 2019 CAPITAL PROJECTS FUND BUDGET FOR THE
TOWN OF AVON, COLORADO, FOR THE CALENDAR YEAR BEGINNING
ON THE FIRST DAY OF JANUARY 2019 AND ENDING ON THE LAST DAY
OF DECEMBER 2019
WHEREAS, the Town Council of the Town of Avon has previously adopted the
2019 Capital Projects Fund budget; and
WHEREAS, the Town Council reviewed the revised estimated revenues and
expenditures for 2019; and
WHEREAS, the Town Council finds it necessary to amend the 2019 Capital
Projects Fund budget to more accurately reflect the revenues and expenditures for 2019;
and
WHEREAS, upon due and proper notice, published or posted in accordance with
the law, the proposed supplemental amendment to the 2019 budget was open for inspection
by the public at a designated place, a public hearing was held on December 10, 2019 and
interested taxpayers were given the opportunity to file or register any objections to the
proposed budget amendment; and
WHEREAS, whatever increases may have been made in the expenditures,
like increases were added to the revenues so that the budget remains in balance as required
by law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF AVON, COLORADO:
Section 1. That estimated revenues and expenditures for the Capital Projects Fund
are revised as follows for 2019:
ATTACHMENT B
Res. No. 19-21
December 10, 2019
Page 2 of 2
Original or
Previously
Amended
2019 Budget
Current
Proposed
Amended
2019 Budget
Capital Projects Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 7,940,477
3,498,750
6,700,115
$ 7,940,477
3,370,000
6,420,340
Ending Fund Balance
$ 4,739,112
$ 4,890,137
Section 2. That the Capital Projects Fund budget, as submitted, amended, and
hereinabove summarized by fund, hereby is approved and adopted as the capital program
budget of the Town of Avon for the year stated above.
Section 3. That the Capital Projects Fund budget as hereby approved and adopted
shall be signed by the Mayor and made part of the public record of the Town.
ADOPTED this 10th day of December 2019.
AVON TOWN COUNCIL
By:______________________________ Attest:________________________
Sarah Smith Hymes, Mayor Brenda Torres, Town Clerk
ATTACHMENT B
Res. No. 19-22
December 10, 2019
Page 1 of 2
TOWN OF AVON, COLORADO
RESOLUTION NO. 19-22
SERIES OF 2019
A RESOLUTION TO ADOPT THE 2020 TOWN OF AVON BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES
FOR EACH FUND AND ADOPTING A BUDGET FOR THE TOWN OF AVON,
COLORADO, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY
OF JANUARY, 2020 AND ENDING ON THE LAST DAY OF DECEMBER, 2020
WHEREAS, the Town Council of the Town of Avon has appointed the town
Manager to prepare and submit a proposed budget to said governing body for its
consideration; and
WHEREAS, upon due and proper notice, published and posted in accordance
with the law, said proposed budget was open for inspection by the public at a designated
place. Public hearings were held on November 12 and November 19, 2019, and
interested taxpayers were given the opportunity to file or register any comment to said
proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like
increases were added to the revenues so that the budget remains in balance, as required
by law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF AVON, COLORADO:
Section 1. That estimated revenues and expenditures for the Operating Funds of
the Town of Avon are presented as follows for 2020:
2020 Proposed
Budget
General Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 7,749,178
18,470,951
19,475,771
Ending Fund Balance
$ 6,744,358
Community Enhancement Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 163,009
80,000
0
Ending Fund Balance
$ 243,009
ATTACHMENT C
Res. No. 19-22
December 10, 2019
Page 2 of 2
Water Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
2020 Proposed
Budget
$ 249,911
360,000
126,488
Ending Fund Balance
$ 483,423
Affordable Housing Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 695,291
314,478
10,000
Ending Fund Balance
$ 999,769
Exterior Energy Offset Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 76,552
5,000
0
Ending Fund Balance
$ 81,552
Disposable Paper Bag Fee Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 86,227
45,000
30,000
Ending Fund Balance
$ 101,227
Debt Service Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 534,816
1,022,763
1,022,763
Ending Fund Balance
$ 534,816
Mobility Enterprise Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 618,905
3,557,207
3,981,766
Ending Fund Balance
$ 194,346
ATTACHMENT C
Res. No. 19-22
December 10, 2019
Page 3 of 2
2020 Proposed
Budget
Fleet Maintenance Enterprise Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 23,663
1,922,495
1,905,281
Ending Fund Balance
$ 40,877
Equipment Replacement Internal Service Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 3,214,496
746,437
944,191
Ending Fund Balance
$ 3,016,742
Section 2. That the budget, as submitted, amended, and hereinabove summarized
by fund, hereby is approved and adopted as the budget of the Town of Avon for the year
stated above.
Section 3. That the budget hereby approved and adopted shall be signed by the
Mayo r and made part of the public record of the Town.
ADOPTED this 10th day of December 2019.
AVON TOWN COUNCIL
By:______________________________ Attest:________________________
Sarah Smith Hymes, Mayor Brenda Torres, Town Clerk
ATTACHMENT C
Res. No. 19-23
December 10, 2019
Page 1 of 2
TOWN OF AVON, COLORADO
RESOLUTION NO. 19-23
SERIES OF 2019
A RESOLUTION TO ACCEPT THE PROPOSED TOWN OF AVON
LONG-RANGE CAPITAL PROGRAM AND SIMULTANEOUSLY ADOPT THE
YEAR 2020 CAPITAL PROJECTS FUND BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR
THE CAPITAL PROJECTS FUND AND ADOPTING A BUDGET FOR THE
CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY 2020 AND
ENDING ON THE LAST DAY OF DECEMBER 2020
WHEREAS, the Town Council of the Town of Avon has appointed the Town
Manager to prepare and submit a long-range capital program to said governing body for
its consideration; and
WHEREAS, the Town Council of the Town of Avon has appointed the Town
Manager to prepare and submit a proposed Capital Projects Fund budget to said
governing body for its consideration; and
WHEREAS, upon due and proper notice, published and posted in accordance
with the law, said proposed budget was open for inspection by the public at a designated
place. Public hearings were held on November 12 and November 19, 2019, and
interested taxpayers were given the opportunity to file or register any comment to said
proposed budget; and
WHEREAS, whatever increases may have been made in the expenditures, like
increases were added to the revenues so that the Capital Projects Fund budget remains in
balance, as required by law.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF AVON, COLORADO:
Section 1. That long-range capital program as submitted to the Town Council is
hereby accepted as an official Town document and planning tool, and that the information
contained therein may be revised or extended each year with regard to capital
improvements.
Section 2. That estimated revenues and expenditures for the Capital Projects Fund
are as follows for 2020:
ATTACHMENT D
Res. No. 19-23
December 10, 2019
Page 2 of 2
2020 Proposed
Budget
Capital Projects Fund
Beginning Fund Balance
Revenues and Other Sources
Expenditures and Other Uses
$ 4,890,137
4,259,000
5,884,514
Ending Fund Balance
$ 3,264,623
Section 3. That the budget, as submitted, and hereinabove summarized by fund,
hereby is approved and adopted as the Capital Projects Fund budget of the Town of Avon
for the year stated above.
Section 4. That the Capital Projects Fund budget hereby approved and adopted
shall be signed by the Mayor and made part of the public record of the Town.
ADOPTED this 10th day of December 2019.
AVON TOWN COUNCIL
By:______________________________ Attest:________________________
Sarah Smith Hymes, Mayor Brenda Torres, Town Clerk
ATTACHMENT D
TOWN OF AVON
RESOLUTION NO. 19-24
SERIES OF 2019
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
TOWN OF AVON GENERAL IMPROVEMENT DISTRICT NO. 1 FOR THE
YEAR 2019, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
TOWN OF AVON, COLORADO, FOR THE 2020 BUDGET YEAR
WHEREAS, on August 28, 2007, the Town Council of the Town of Avon passed
on second reading Ordinance No. 07-07 declaring the Town of Avon General
Improvement District No. 1 (District) organized and submitted to the electors of the
District the question of imposing an ad valorem tax to pay the annual expenses of the
District; and
WHEREAS, on November 6, 2007, an election was held under the requirements
and procedures of the Uniform Election Code, the Mail Ballot Election Act, and TABOR,
and a majority of the votes cast on the question were in favor of incurring such levy as
provided in such question; and
WHEREAS, the Town Council is authorized to act as the ex-officio Board of
Directors of the District and is authorized to proceed with the necessary action to levy the
ad valorem taxes so authorized; and
WHEREAS, the authority to levy ad valorem taxes as conferred by the results of
the election, is deemed and considered a continuing authority to levy the ad valorem taxes
so authorized; and
WHEREAS, the Town Council of the Town of Avon has adopted the annual
budget in accordance with the Local Government Budget Law and Town Charter on
December 11, 2018; and
WHEREAS, the estimated cost of providing transportation and recreation
services to and within the District is $41,597; and
WHEREAS, the 2019 net total assessed valuation for the property included in the
District as certified by the County Assessor is $2,739,130.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF
THE TOWN OF AVON, COLORADO:
Section 1. That for the purpose of providing transportation and recreation services
to and within the District during the 2019 budget year there is levied a tax of 15,186 mills
ATTACHMENT E
upon each dollar of the net total assessed valuation of all taxable property within the
District for the year 2019.
Section 2. That the Mayor is hereby authorized and directed to certify to the
County Commissioners of Eagle County, Colorado, the mill levies for the Town of Avon
Local Improvement District No. 1 as hereinabove determined and set.
ADOPTED this 10th day of December 2019.
AVON TOWN COUNCIL
By:______________________________ Attest:________________________
Sarah Smith Hymes Mayor Brenda Torres, Town Clerk
ATTACHMENT E
TOWN OF AVON
RESOLUTION 19-25
SERIES OF 2019
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR
2019, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF
AVON, COLORADO, FOR THE 2020 BUDGET YEAR
WHEREAS, the Town Council of the Town of Avon has adopted the annual budget in
accordance with the Local Government Budget Law and Town Charter on December 10, 2019;
and
WHEREAS, the amount of money necessary to balance the budget for general operating
purposes from property tax revenue is $2,045,905; and
WHEREAS, the 2019 net total assessed valuation for the Town of Avon, as certified by
the County Assessor is $228,439,560.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF AVON, COLORADO:
Section 1. That for the purpose of meeting all general operating expenses of the Town of
Avon during the 2020 budget year there is levied a tax of 8.956 mills upon each dollar of the net
total assessed valuation of all taxable property within the Town of Avon for the year 2019.
Section 2. That the Mayor is hereby authorized and directed to certify to the County
Commissioners of Eagle County, Colorado, the mill levies for the Town of Avon as hereinabove
determined and set.
ADOPTED this 10th day of December 2019.
AVON TOWN COUNCIL
By:______________________________ Attest:________________________
Sarah Smith Hymes, Mayor Brenda Torres, Town Clerk
ATTACHMENT F
Original or Final
Prev. Amend.Revised Proposed
Actual Budget Budget Budget
2018 2019 2019 2020
REVENUES
Taxes 18,148,426$ 17,682,317$ 18,169,349 18,653,565$
Licenses and Permits 398,860 349,100 989,734 453,100
Intergovernmental 1,574,176 2,167,399 1,334,734 2,957,079
Charges for Services 4,024,563 3,969,665 4,010,938 4,496,843
Fines and Forfeitures 52,220 71,200 49,500 43,500
Investment Earnings 398,998 247,694 403,944 356,983
Other Revenue 909,189 720,118 788,190 731,459
Total Operating Revenues 25,506,432 25,207,493 25,746,389 27,692,529
Other Sources
Sales of Fixed Assets 26,601 35,000 35,000 35,000
Capital Lease Proceeds 258,258 - - -
Transfers-In From Other Funds 5,016,471 3,556,593 3,323,043 4,682,352
Total Other Sources 5,301,330 3,591,593 3,358,043 4,717,352
TOTAL REVENUES 30,807,762 28,799,086 29,104,432 32,409,881
EXPENDITURES
General Government and Finance 4,584,949 4,854,199 4,845,415 5,314,063
Community Development 436,177 523,484 537,015 500,102
Public Safety 3,690,530 3,974,829 3,919,153 4,320,911
Public Works, Engineering and Utilities 4,310,596 4,604,545 4,571,966 4,950,558
Transportation and Fleet Maintenance 3,488,837 4,717,296 3,636,828 5,632,472
Recreation 1,585,571 1,709,774 1,709,361 1,880,856
Total Operating Expenditures 18,096,660 20,384,127 19,219,738 22,598,962
Debt Service 2,047,229 1,967,063 1,969,013 2,208,931
Capital Improvements and Equipment Replacement 9,351,926 6,094,817 5,957,872 5,489,354
Contingency - 145,000 45,000 -
Other Uses
Transfers-Out To Other Funds 5,016,471 3,640,318 3,323,043 4,682,352
TOTAL EXPENDITURES 34,512,286 32,231,325 30,514,666 34,979,599
NET SOURCE (USE) OF FUNDS (3,704,524) (3,432,239) (1,410,234) (2,569,718)
FUND BALANCES, Beginning of Year 24,052,115 20,084,090 20,347,591 18,937,357
FUND BALANCES, End of Year 20,347,591$ 16,651,851$ 18,937,357$ 16,367,639$
TOTAL - ALL FUNDS
TOWN OF AVON
Financial Overview
ATTACHMENT G
TOWN COUNCIL REPORT
To: Honorable Mayor and Town Council
From: Scott Wright, Asst. Town Manager / Finance Director
Date: December 10, 2019
Agenda: 2019 Audit Engagement Letter
Action Before Council
An engagement letter with McMahan and Associates for the 2019 calendar year audit is included
for approval by motion.
Proposed Motion
"I move to approve the Audit Engagement Letter with McMahan and Associates for the 2019
calendar year independent audit."
Background
The engagement letter is in the standard form recommended by the AICPA for local government
engagements. The 2019 audit will be billed to the Town based on actual hours spent at standard
rates with a fee not to exceed $22,300. The previous year's fee was $22,000. Audit field work is
scheduled to begin April 6, 2020.
In 2015, with the assistance of Councilors Scott Prince and Megan Burch, an RFP was issued for
auditing services. The Town received 3 proposals. Based on the scores from the Audit Proposal
Evaluation Matrix and discussion, the unanimous selection was McMahan and Associates. The
proposal, provided for a three year fee commitment along with an option to renew the engagement
for an additional two years. The fee above corresponds to the fees quoted in the proposal. The
Finance Department is planning on issuing an RFP for audit services again in 2020.
The engagement letter has been reviewed by the Town Attorney.
Attachment
2019 Audit Engagement Letter
McMahan and Associates, l.l.c.
Certified Public Accountants and Consultants
Web Site: www.mcmahancpa.com
Chapel Square, Bldg C Main Office: (970) 845-8800
245 Chapel Place, Suite 300 Facsimile: (970) 845-8108
P.O. Box 5850, Avon, CO 81620 E-mail: mcmahan@mcmahancpa.com
Member: American Institute of Certified Public Accountants
Paul J. Backes, CPA, CGMA Avon:(970) 845-8800
Michael N. Jenkins, CA, CPA, CGMA Aspen: (970) 544-3996
Daniel R. Cudahy, CPA, CGMA Frisco: (970) 668-3481
M
&
A
November 18, 2019
Town of Avon, Colorado
P.O. Box 975
Avon, CO 81620
We are pleased to confirm our understanding of the services we are to provide Town of Avon, Colorado
for the year ended December 31, 2019. We will audit the financial statements of the governmental
activities, the business-type activities, each major fund, and the aggregate remaining fund information,
including the related notes to the financial statements, which collectively comprise the basic financial
statements of Town of Avon, Colorado as of and for the year ended December 31, 2019.
Accounting principles generally accepted in the United States of America provide for certain required
supplementary information (“RSI”), such as management’s discussion and analysis (“MD&A”), to
supplement Town of Avon, Colorado’s basic financial statements. Such information, although not a part
of the basic financial statements, is required by the Governmental Accounting Standards Board,who
considers it to be an essential part of financial reporting for placing the basic financial statements in an
appropriate operational, economic, or historical context. As part of our engagement, we will apply certain
limited procedures to Town of Avon, Colorado’s RSI in accordance with auditing standards generally
accepted in the United States of America. These limited procedures will consist of inquiries of
management regarding the methods of preparing the information and comparing the information for
consistency with management’s responses to our inquiries, the basic financial statements, and other
knowledge we obtained during our audit of the basic financial statements. We will not express an opinion
or provide any assurance on the information because the limited procedures do not provide us with
sufficient evidence to express an opinion or provide any assurance.The following RSI is required by
generally accepted accounting principles and will be subjected to certain limited procedures, but will not
be audited:
1)Management’s Discussion and Analysis.
We have also been engaged to report on RSI other than MD&A and supplementary information other
than RSI that accompanies Town of Avon, Colorado’s financial statements. We will subject the following
RSI and supplementary information to the auditing procedures applied in our audit of the basic financial
statements and certain additional procedures, including comparing and reconciling such information
directly to the underlying accounting and other records used to prepare the financial statements or to the
financial statements themselves, and other additional procedures in accordance with auditing standards
generally accepted in the United States of America.
We intend to provide an opinion on the following RSI and supplementary information in relation to the
financial statements as a whole:
1)Budgetary schedules for the General Fund and major special revenue funds
2)Budget schedules for all other funds
3)Combining statements
4)Local Highway Finance Report
5)Debt Schedule
November 18, 2019
Town of Avon, Colorado
Page 2
The following other information accompanying the financial statements will not be subjected to the
auditing procedures applied in our audit of the financial statements, and our auditor’s report will not
provide an opinion or any assurance on that other information:
1)Introductory information
2)Statistical information
Audit Objective
The objective of our audit is the expression of opinions as to whether the Town’s basic financial
statements are fairly presented, in all material respects, in conformity with accounting principles generally
accepted in the United States of America and to report on the fairness of the supplementary information
referred to in the fourth paragraph when considered in relation to the financial statements as a whole.
Our audit will be conducted in accordance with auditing standards generally accepted in the United States
of America and will include tests of the accounting records and other procedures we consider necessary
to enable us to express such opinions. If our opinions on the financial statements are other than
unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to
complete the audit or are unable to form or have not formed opinions, we may decline to express opinions
or to issue a report as a result of this engagement.
Management Responsibilities
Management is responsible for the basic financial statements and all accompanying information as well
as all representations contained therein. As part of our engagement, we will assist with preparation of
your financial statements and related notes. You are responsible for making all management decisions
and performing all management functions; for designating an individual with suitable skill, knowledge, or
experience to oversee our assistance with the preparation of your financial statements and related notes
and any other non-attest services we provide; and for evaluating the adequacy and results of those
services and accepting responsibility for them.
Management is responsible for establishing and maintaining effective internal controls, including
monitoring ongoing activities; for the selection and application of accounting principles; and for the
preparation and fair presentation of the financial statements in conformity with accounting principles
generally accepted in the United States of America.
Management is also responsible for making all financial records and related information available to us
and for ensuring that management is reliable and that financial information is reliable and properly
recorded. You are also responsible for providing us with (1) access to all information of which you are
aware that is relevant to the preparation and fair presentation of the financial statements, (2) additional
information that we may request for the purpose of the audit, and (3) unrestricted access to persons
within the government from whom we determine it necessary to obtain audit evidence.
Your responsibilities include adjusting the financial statements to correct material misstatements and
confirming to us in the written representation letter that the effects of any uncorrected misstatements
aggregated by us during the current engagement and pertaining to the latest period presented are
immaterial, both individually and in the aggregate, to the financial statements taken as a whole.
You are responsible for the design and implementation of programs and controls to prevent and detect
fraud, and for informing us about all known or suspected fraud or illegal acts affecting the government
involving (1) management, (2) employees who have significant roles in internal control, and (3) others
where the fraud or illegal acts could have a material effect on the financial statements. Your
responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud
affecting Town of Avon received in communications from employees,former employees, regulators, or
others. In addition, you are responsible for identifying and ensuring that Town of Avon complies with
applicable laws and regulations.
November 18, 2019
Town of Avon, Colorado
Page 3
Management Responsibilities (continued)
You are responsible for the preparation of the supplementary information in conformity with accounting
principles generally accepted in the United States of America. You agree to include our report on the
supplementary information in any document that contains and indicates that we have reported on the
supplementary information. You also agree to include the audited financial statements with any
presentation of the supplementary information that includes our report thereon. Your responsibilities
include acknowledging to us in the representation letter that (1) you are responsible for presentation of
the supplementary information in accordance with accounting principles generally accepted in the United
States of America; (2) that you believe the supplementary information, including its form and content, is
fairly presented in accordance with accounting principles generally accepted in the United States of
America; (3) that the methods of measurement or presentation have not changed from those used in the
prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us
any significant assumptions or interpretations underlying the measurement or presentation of the
supplementary information.
With regard to using the auditor’s report, you understand that you must obtain our prior written consent to
reproduce or use our report in bond offering official statements or other documents.
With regard to the electronic dissemination of audited financial statements, including financial statements
published electronically on your website, you understand that electronic sites are a means to distribute
information and, therefore, we are not required to read the information contained in these sites or to
consider the consistency of other information in the electronic site with the original document.
Audit Procedures—General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements; therefore, our audit will involve judgment about the number of transactions to be
examined and the areas to be tested. An audit also includes evaluating the appropriateness of
accounting policies used and the reasonableness of significant accounting estimates made by
management, as well as evaluating the overall presentation of the financial statements. We will plan and
perform the audit to obtain reasonable rather than absolute assurance about whether the financial
statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3)
misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to
the entity or to acts by management or employees acting on behalf of the entity.
Because of the inherent limitations of an audit, combined with the inherent limitations of internal control,
and because we will not perform a detailed examination of all transactions, there is a risk that material
misstatements may exist and not be detected by us, even though the audit is properly planned and
performed in accordance with auditing standards generally accepted in the United States of America. In
addition, an audit is not designed to detect immaterial misstatements, or violations of laws or
governmental regulations that do not have a direct and material effect on the financial statements.
However, we will inform the appropriate level of management of any material errors or any fraudulent
financial reporting or misappropriation of assets that come to our attention. We will also inform the
appropriate level of management of any violations of laws or governmental regulations that come to our
attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by
our audit and does not extend to any later periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the
accounts, and may include tests of the physical existence of inventories, and direct confirmation of
receivables and certain other assets and liabilities by correspondence with selected individuals, funding
sources, creditors, and financial institutions. We will request written representations from your attorneys
as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our
audit, we will require certain written representations from you about the financial statements and related
matters.
November 18, 2019
Town of Avon, Colorado
Page 4
Audit Procedures—Internal Control
Our audit will include obtaining an understanding of the Town and its environment, including internal
control, sufficient to assess the risks of material misstatement of the financial statements and to design
the nature, timing, and extent of further audit procedures. An audit is not designed to provide assurance
on internal control or to identify deficiencies in internal control. However, during the audit, we will
communicate to management and those charged with governance internal control related matters that are
required to be communicated under AICPA professional standards.
Audit Procedures—Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material
misstatement, we will perform tests of Town of Avon’s compliance with the provisions of applicable laws,
regulations, contracts, and agreements. However, the objective of our audit will not be to provide an
opinion on overall compliance and we will not express such an opinion.
Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash or other confirmations we request and will
locate any documents selected by us for testing.
Paul J. Backes,C.P.A.is the engagement partner and is responsible for supervising the engagement and
signing the report or authorizing another individual to sign it. Additional firm personnel will be assigned to
the engagement as considered necessary. We will begin our audit and issue our reports on a mutually
agreed-upon date.
At the conclusion of our audit engagement, we will communicate to the Governing Board the following
significant findings from the audit:
Our view about the qualitative aspects of the entity’s significant accounting practices;
Significant difficulties, if any, encountered during the audit;
Uncorrected misstatements, other than those we believe are trivial, if any;
Disagreements with management,if any;
Other findings or issues, if any, arising from the audit that are, in our professional judgment,
significant and relevant to those charged with governance regarding their oversight of the
financial reporting process;
Material, corrected misstatements that were brought to the attention of management as a result of
our audit procedures;
Representations we requested from management;
Management’s consultations with other accountants, if any; and
Significant issues, if any, arising from the audit that were discussed, or the subject of
correspondence, with management.
November 18, 2019
Town of Avon, Colorado
Page 5
Engagement Administration, Fees, and Other (continued)
Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report
reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our
gross fee, including expenses will not exceed $22,300 for the 2019 engagement. Our standard hourly
rates vary according to the degree of responsibility involved and the experience level of the personnel
assigned to the engagement. Our invoices for these fees will be rendered each month as work
progresses and are payable on presentation. In accordance with our firm policies, work may be
suspended if your account becomes overdue and may not be resumed until your account is paid in full.If
we elect to terminate our services for nonpayment, our engagement will be deemed to have been
completed upon written notification of termination, even if we have not completed our report, and you will
be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs
through the date of termination. Our fee estimate is based on anticipated cooperation from your
personnel and the assumption that unexpected circumstances will not be encountered during the audit.
significant additional time is necessary, we will keep you informed of any problems we encounter and our
fees will be adjusted accordingly. We want the Town to feel that the value of services provided by our
firm is commensurate with the fee charged.
We appreciate the opportunity to be of service to Town of Avon, Colorado and believe this letter
accurately summarizes the significant terms of our engagement.If you have any questions, please let us
know.If you agree with the terms of our engagement as described in this letter, please sign the enclosed
copy, and return it to us.
Sincerely,
McMAHAN and ASSOCIATES, L.L.C.
RESPONSE:
This letter correctly sets forth the understanding of Town of Avon, Colorado with respect to services to be
provided by McMahan and Associates, L.L.C.
Town of Avon, Colorado
BY:
________________________________________________
Signature
________________________________________________
Title
________________________________________________
Date
AVON REGULAR MEETING MINUTES
TUESDAY, NOVEMBER 19, 2019
AVON TOWN HALL, 100 MIKAELA WAY, AVON, CO
EXECUTIVE SESSION REGARDING A PERSONNEL MATTER UNDER C.R.S. §24-6-402(2)(F) CONCERNING THE TOWN MANAGER’S
ANNUAL PERFORMANCE EVALUATION
Mayor Smith Hymes convened an Executive Session regarding a personnel matter under C.R.S. §24-6-402(2)(f)
concerning the town manager’s annual performance evaluation. Council members present were Tamra
Underwood, Jennie Fancher, Chico Thuon, and Amy Phillips. Councilor Prince and Councilor Wolf were absent.
Also present were Town Attorney Paul Wisor and Human Resources Director Lance Richards. The time was
4:00 p.m.
Councilor Prince joined at 4:03 p.m.
Executive Session ended at 4:45 p.m.
1. CALL TO ORDER AND ROLL CALL
Mayor Smith Hymes called the meeting to order at 5:00 p.m. A roll call was taken, and Council members
present were Tamra Underwood, Jennie Fancher, Chico Thuon, Scott Prince, and Amy Phillips. Councilor Wolf
was absent. Also present were Town Manager Eric Heil, Town Attorney Paul Wisor, Executive Assistant to the
Town Manager Ineke de Jong, Police Chief Greg Daly, Recreation Director John Curutchet, Finance Director
Scott Wright, Planning Director Matt Pielsticker, Deputy Town Manager Preston Neill and Town Clerk Brenda
Torres.
2. APPROVAL OF AGENDA
Start Time: 00:00:25
Mayor Smith Hymes requested that item 6.3 “2019 Capital Projects Update” written report be pulled for
discussion as the first item of business after the public comment period. Council agreed to the change.
Councilor Fancher moved to approve the agenda, as amended. Councilor Underwood seconded the motion
and the motion passed unanimously by those present. Councilor Wolf was absent.
3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS
Start Time: 00:02:02
No conflicts of interest were disclosed.
4. PUBLIC COMMENT
Start Time: 00:02:10
Greg Anderson brought up a safety issue on the sidewalk by The Westin. He explained that he was walking
with his kids and dog along the sidewalk and they were met with large amounts of nails and construction
debris in their path. Town Manager Eric Heil stated that he would reach out to the construction company to
request that the area be cleaned up and to talk remediation.
Kathleen Walsh commented about the Town of Avon’s records request policy. Staff committed to working
with Ms. Walsh to ensure that she views the document she was looking to see.
Councilor Wolf arrived at 5:14 p.m.
AVON REGULAR MEETING MINUTES
TUESDAY, NOVEMBER 19, 2019
AVON TOWN HALL, 100 MIKAELA WAY, AVON, CO
5. BUSINESS ITEMS
6.3. 2019 CAPITAL PROJECTS UPDATE (TOWN ENGINEER JUSTIN HILDRETH)
Start Time: 00:19:04
Town Engineer Justin Hildreth answered questions from Council regarding the Water Park Repair Project.
5.1. PUBLIC HEARING : P ROPOSED 2020 BUDGET
(TOWN M ANAGER ERIC HEIL AND FINANCE DIRECTOR SCOTT WRIGHT )
Start Time: 00:23:03
Finance Director Scott Wright gave an update on the changes made to the 2020 Budget. A final public
hearing will be held on December 10th to adopt various resolutions that would amend the 2019 Operating
and Capital Projects budgets and to adopt the 2020 Operating and Capital Projects budgets. Mayor Smith
Hymes opened the public hearing and no public comments were made.
5.2. JOINT WORK SESSION WITH THE PLANNING AND ZONING COMMISSION
Start Time: 00:26:30
Planning and Zoning Commission members present were Alex Dammeyer, Kenneth Howell, Rebecca
Smith, Lindsay Hardy, Steven Nusbaum, and Marty Golembiewski. Commissioner Barnes was absent.
Planning Director Matt Pielsticker mentioned that Commissioner Howell will move out of the town and
there will be a vacancy on the P&Z Board for a term expiring in May. A presentation was given by Roger
Michaud. After thorough discussion and questioning by Council, Town Manager Eric Heil explained that
it is probable that an Executive Session will be held on December 10th regarding a potential Community
Housing project planned for Tract Y, a vacant property located on Metcalf Road in the Light Industrial
and Commercial zone district.
5.3. APPOINTMENTS TO AD HOC HEALTH AND RECREATION COMMITTEE (RECREATION DIRECTOR JOHN CURUTCHET )
Start Time: 02:02:31
Recreation Director John Curutchet introduced the applicants and requested that Council formally
appoint the applicants to the Committee. Councilor Underwood moved to approve the appointment of
Kathy Ryan, Pat Nolan, Thomas Kiddoo, and Pam Warren to the Ad Hoc Health and Recreation
Committee. She further moved to make Jake Wolf and two alternates Sarah Smith Hymes and Scott
Prince as the ex-officio non-voting members to the Committee. Mayor Pro Tem Phillips seconded the
motion and the motion passed unanimously.
5.4. PUBLIC HEARING : SECOND READING ORDINANCE 19-05 ADOPTING INCREASED RETT EXEMPTION FOR PRIMARY
RESIDENCES (TOWN MANAGER ERIC HEIL )
Start Time: 02:12:24
Town Manager Eric Heil gave a presentation. Council discussed the ordinance and various amendments
were proposed by members of Council. Mayor Smith Hymes opened the public hearing and no public
comments were made. Councilor Fancher moved to approve Ordinance 19-05 Adopting Increased RETT
Exemption for Primary Residence, as amended. Mayor Pro Tem Phillips seconded the motion and it
passed unanimously.
AVON REGULAR MEETING MINUTES
TUESDAY, NOVEMBER 19, 2019
AVON TOWN HALL, 100 MIKAELA WAY, AVON, CO
5.5. FIRST READING: ORDINANCE 19-11 ADOPTING A NEW CHAPTER 8.40 OF TITLE 8 OF THE AVON MUNICIPAL CODE
ESTABLISHING PROVISIONS REGARDING BAN ON USE OF POLYSTYRENE FOAM (DEPUTY TOWN MANAGER PRESTON NEILL)
Start Time: 03:06:01
Deputy Town Manager Preston Neill gave a brief summary on Ordinance 19-11. After Council discussion,
several edits and amendments to the ordinance were suggested. Councilor Underwood moved to
continue first reading of Ordinance 19-11. The motion did not receive a second and the motion failed.
Councilor Wolf moved to approve the first reading of Ordinance 19-11 Adopting a New Chapter 8.40 of
Title 8 of the Avon Municipal Code Establishing Provisions Regarding Ban of Use of Polystyrene Foam,
with the various amendments as agreed to by Council. Councilor Fancher seconded the motion and the
motion passed with a vote of 6 to 1. Councilor Underwood voted no.
5.6. APPROVAL OF MINUTES FROM NOVEMBER 12, 2019 REGULAR COUNCIL MEETING (TOWN CLERK BRENDA TORRES)
Start Time: 03:30:49
Councilor Prince moved to approve the minutes from the November 12, 2019 regular council meeting.
Mayor Pro Tem Phillips seconded the motion and the motion passed on a vote of 6 to 1. Councilor Wolf
voted no.
6. WRITTEN REPORTS
6.1. POLICE DEPARTMENT SIX-MONTH REPORT (POLICE CHIEF GREG DALY)
6.2. UPDATE ON MARKETING ACTIVITIES AND OUTREACH EFFORTS
(COMMUNICATIONS AND MARKETING MANAGER LIZ WOOD)
7. MAYOR & COUNCIL C OMMENTS & MEETING UPDATES
Start Time: 03:31:49
Mayor Smith Hymes announced the departure of Deputy Town Manager Preston Neill, as he was recently
hired to serve in the role of Town Manager for the Town of Ridgway, Colorado. Council members thanked and
congratulated Preston.
Mayor Smith Hymes thanked Chief of Police Greg Daly for his excellent written report to Council.
Mayor Smith Hymes talked about the skier shuttle Beaver Creek opening schedule.
Mayor Smith Hymes reminded the community about Colorado Gives Day on December 10th.
8. A DJOURN
There being no further business to come before the Council, Mayor Smith Hymes adjourned the regular
meeting. The time was 8:44 p.m.
AVON REGULAR MEETING MINUTES
TUESDAY, NOVEMBER 19, 2019
AVON TOWN HALL, 100 MIKAELA WAY, AVON, CO
These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to
include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting
are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is available at
www.highfivemedia.org.
RESPECTFULLY SUBMITTED:
Brenda Torres, Town Clerk
APPROVED:
Sarah Smith Hymes ___________________________________
Amy Phillips
Jake Wolf
Chico Thuon
Jennie Fancher
Scott Prince
Tamra Underwood
UPDATE ON OPPORTUNITY ZONE PROSPECTUS PAGE 1 | 1
TO: Honorable Mayor Smith Hymes and Council FROM: Matt Pielsticker, Planning Director
RE: Update on Opportunity Zone Prospectus
DATE: December 5, 2019
SUMMARY: This report is provided to update Council on the Opportunity Zone Prospectus project.
Grant: Staff successfully acquired a grant from the Department of Local of Affairs (DOLA) for $25,000. The
technical assistance grant is for professional services and based upon 50% of the estimated cost to complete the
project. The Town’s match of $25,000 was included in the general fund budget amendment this past summer, and
is included within Community Development’s budget.
Contract with Ricker-Cunningham: After a competitive RFP process, the Town engaged a consultant team to
assist with the creation of Avon’s Opportunity Zone Prospectus. The team is led by Anne Ricker and Bill
Cunningham of Ricker-Cunningham, along with Mark Diemer of DHM Design.
Work to Date: Since the contract was signed with Ricker-Cunningham, the following work has taken place:
Photos
Development Concept (narrative)
Investment Impacts
Challenges to Development
Opportunities for Investment (market findings)
Development Proforma (gap analysis)
Implementation Strategies and Tools
Concept Illustrations
Schedule: The project is behind the initial schedule due to time involved to conduct meetings with individual owners
of potential investment properties and to determine individual property owners’ preferences for participation in the
Opportunity Zone Prospectus. Documents are expected for completion the first week of January, with a
presentation to Avon Town Council at the January 29, 2020 meeting. The results from that meeting, including any
additional modifications to the document, would be completed as soon as possible. Once the Prospectus is
published it will be posted on the Town’s website and the State of Colorado Office of Economic Development and
International Trade’s webpage devoted to Opportunity Zone information.
Submit Draft Prospectus for Staff Review: Friday, December 13, 2019
Return Comments to Consultants: Friday, December 20, 2019
Submit Final Draft Materials for January Town Council Meeting: Wednesday, January 8, 2020
Town Council Presentation: Tuesday, January 14, 2020
Post Prospectus on Avon Website, Forward as Appropriate: By January 31, 2020
1 Tuesday, December 3, 2019 Planning and Zoning Commission Meeting
Planning & Zoning Commission
Meeting Abstract
Tuesday, December 3, 2019
I. Call to Order – The meeting was called to order at 5:05 pm.
II. Roll Call – All Commissioners were present with the exception of Commissioner Nusbaum.
III. Conflicts of Interest – No conflicts were disclosed.
IV. Additions & Amendments to the Agenda – There were no additions or amendments to the agenda.
V. Major Development Plan & Alternative Equivalent Compliance– 5792 Wildridge Road East – CONTINUED
PUBLIC HEARING
File: MJR19008 & AEC19008
Applicant: Luis Vasquez with TAB and Associates
Property: Lot 2 Block 4 Wildridge Subdivision
Summary: Application for an addition to a single-family house.
Action: Commissioner Golembiewski motioned to approve the AEC application with the
following findings:
1. The proposed application was reviewed pursuant to §7.16.120, Alternative Equivalent
Compliance;
2. The proposed alternative achieves the intent of §7.28.090(j)(4)(viii), Building
Materials, to the same or better degree than the subject standard;
3. The proposed alternative achieves the goals and policies of the Avon Comprehensive
Plan to the same or better degree than the subject standard;
4. The proposed alternative results in benefits to the community that are equivalent to
or better than compliance with the subject standard; and
5. The proposed alternative imposes no greater impacts on adjacent properties than
would occur through compliance with the specific requirements of the Code.
Commissioner Smith seconded the motion and it carried unanimously 5-0.
Action: Commissioner Smith motioned to approve the MJR application with the following
findings and conditions:
Findings:
1. The proposed application was reviewed pursuant to §7.16.080(f), Development Plan,
§7.16.090(f), Design Review. The design meets the development and design
standards established in the Avon Development Code;
2. The application is complete;
3. The application provides sufficient information to allow the PZC to determine that
the application complies with the relevant review criteria;
4. The application complies with the goals and policies of the Avon Comprehensive
Plan;
5. The demand for public services or infrastructure exceeding current capacity is
mitigated by the application; and
6. The design relates the development to the character of the surrounding community.
Conditions:
2 Tuesday, December 3, 2019 Planning and Zoning Commission Meeting
1. The successful completion of any Eagle River Water & Sanitation District
requirements shall be verified before a building permit will be issued; and
2. Dark Sky compliant fixtures will be demonstrated to staff before a building permit
will be issued.
Commissioner Dammeyer seconded the motion and it carried unanimously 5-0.
VI. Consent Agenda
A. PZC Meeting Minutes – November 19, 2019
Action: Commissioner Hardy motioned to approve the consent agenda. Commissioner
Dammeyer seconded the motion and it carried unanimously 4-0 with Commissioner
Barnes abstaining.
VII. Adjourn – The meeting was adjourned at 5:35 pm.
M E M O R A N D U M
TO: Board of Directors
FROM: Catherine Hayes, Board Secretary
DATE: Nov. 24, 2019
RE: Summary of Authority’s Nov. 21, 2019, Board Meeting
The following is a summary of items discussed at the Nov. 21, 2019, Authority Board Meeting:
Board members present and acting included: Chair George Gregory, Vice Chair Sarah Smith Hymes, Secretary
Kim Bell Williams, Treasurer Geoff Dreyer, Pam Elsner and Mick Woodworth.
Introductions Staff introductions were made, including Kira Koppel, sustainability coordinator, and
new water manager, Brad Zachman.
Public Comment County Commissioner Matt Scherr was welcomed; he wanted to introduce himself
in his new commissioner role. He invited the board and staff to a Jan. 22 meeting
on behalf of the local Climate Action Collaborative, which is hosting the meeting to
present updated information on climate and water supply conditions and discuss
community efforts to continue to reduce the impacts of climate change.
Privacy Policy Jim Collins discussed a privacy policy, approval of which is required by new state
legislation. The policy ensures protection of private customer information, for which
the District and Authority already ensure the highest level of protection. The board
unanimously approved the policy.
Public Hearing re
2020 Budget
A public hearing was held to discuss the proposed 2020 budget; no public comment
was received. The board unanimously approved the budget and related resolutions
to appropriate sums of money and adopt the 2020 rates. Discussion ensued
regarding planned public outreach to communicate the upcoming rate increases,
which are larger than in years past.
Colorado Special
District Property and
Liability Pool (Pool)
Hero Award
Customer Service Specialist Julie Stuck was introduced. She is part of the District’s
safety committee and chosen from among all nominees statewide for the Pool’s
hero award for her efforts to address administrative safety risks throughout the
organization. She acknowledged the support of Dan Siebert, Safety Coordinator,
and the safety culture of the District.
2018
Macroinvertebrate
Sampling Results
Siri Roman presented the results of the annual macroinvertebrate sampling. The
state implemented new monitoring metrics in its multimetric index version 4, which
replaces version 3. Version 4 has more focus on extremely sensitive
macroinvertebrates. Siri noted passing scores on Red Sandstone Creek and the
Eagle River using version 3. Using version 4, those same sites on Red Sandstone
are failing, as are most sample sites on Gore Creek.
Board Member Input Sarah Smith Hymes thanked Linn Brooks for agreeing to serve on the town of
Avon’s citizen finance committee.
Climate Impact Award Catherine Hayes summarized the Climate Impact Award received by the District at
the recent Actively Green awards ceremony. The award was given to an Actively
Green-certified business that significantly reduced its green house gas emissions in
the past year. The District’s reductions through energy efficiency, use of electric
Summary of Authority’s Nov. 21, 2019, Board Meeting Page 2 of 3
vehicles, and waste diversion, were equivalent to taking 12 passenger vehicles off
the road for one year. Catherine thanked Kira Koppel, the District’s sustainability
coordinator, and the board for its support of sustainability initiatives.
Quarterly Finance
Report
James Wilkins discussed the quarterly finance report. He said the Authority would
likely exceed revenue projections for the year, due to water use in the higher tiers of
the Authority’s rate structure. The board and staff discussed water budgeting, how
to incentivize efficient water use, and the positive response to reduction requests
during the last drought.
Wastewater Projects
Update
Jason Cowles discussed an undersized sewer pipe that was discovered near the
river east of the Arrowhead golf course. The operational plan for the Avon WWTF
nutrient upgrade project calls for bypassing all wastewater to Edwards WWTF, but
the undersized pipe may not accommodate this plan. Staff is working on gathering
data to model scenarios based on this new information.
Avon WWTF Nutrient
Upgrade Project
Overview
Jeff Schneider and Melissa Marts discussed the previous week’s pre-construction
tour of the Avon Wastewater Treatment Facility, attended by staff, some board
members, and other project experts. The tour highlighted the planned upgrades,
which will require large capital investment, needed approvals from various entities,
and mitigation of anticipated project impacts.
Engineering Update Jason Cowles updated on engineering projects. A draft water system master plan
was recently received from AE2S, the consultant on the project. Staff will p resent a
related 10-year capital plan at the January meeting. Staff also plans to present
information on a proposed water efficiency rebate program in December.
Eagle River Village
Mobile Home Park
Water Issues
Jason Cowles discussed the water issues at the ERV. The owners have been
conducting sampling and are researching additional treatment options. Though the
water meets state drinking water regulations, the majority of park residents
purchase expensive bottled water rather than using the ERV’s water system, which
has taste, color, and odor issues.
Urban Land Institute
(ULI) Information
Session in Edwards
Jason Cowles summarized a recent information session to discuss the west
Edwards area, which aimed to improve community health, traffic, and pedestrian
movement in the area. Discussion ensued regarding a previous community plan,
which is at odds with what the ULI is proposing.
Public Affairs Update Diane Johnson updated on recent developments, including the passage of
proposition DD in the recent election. Proposition DD legalizes sports betting and
includes a tax, which will be used to fund water projects identified in Colorado’s
Water Plan. She briefly discussed drought contingency planning undertaken by the
Colorado Water Conservation Board.
Communications
Update
Diane Johnson discussed various outreach efforts. She is working with journalists
and publications on some water-related stories, including the Vail Daily. The
District’s energy efficiency efforts are featured in this month’s Holy Cross Energy
newsletter. The Homestake Partners’ continued work on a proposed Whitney Creek
reservoir is receiving press, and Diane clarified that the Authority and District
support any partners in the Eagle River MOU to pursue permitted projects; it is up
to the permitting agencies to determine the viability of such projects.
Eagle Park Reservoir
Diligence Application
The board unanimously approved the filing of the diligence application for the Eagle
Park Reservoir and East Fork Pump Station water rights.
Summary of Authority’s Nov. 21, 2019, Board Meeting Page 3 of 3
Colorado River
Compact
Mr. Porzak discussed the possibility of a Compact Call, which some of the Colorado
River Basin states now believe is inevitable. Discussion ensued regarding climate
change and its effect on water supply, the overuse by lower basin states, and how a
compact call would ultimately be handled and potentially litigated if the prior
appropriation system were not followed.
TO: Honorable Mayor Smith Hymes and Council FROM: Eva Wilson, Mobility Director
RE: Update on 2019 Mobility Grant Efforts
DATE: December 5, 2019
SUMMARY: This report is provided to update Council on 2019 Mobility grant efforts.
1. Federal Transit Administration (FTA) and Colorado Department of Transportation (CDOT):
- Grant: FTA Section 5311 Administrative and Operating Grant
- Purpose: To provide operating assistance funds for operating expenses that are directly related to transit
system operations
- Awarded: $245,980
- Performance Period: 2020
2. Charge Ahead Colorado:
- Grant: Electric Vehicle Supply Equipment (EVSE)
- Purpose: To promote the installation of electric vehicle charging stations throughout Colorado, increase
the number of electric vehicles purchased in Colorado, reduce harmful air pollution and
greenhouse gas emissions associated with gasoline and diesel vehicles, gather data on
electric vehicles and charging stations to better understand their usage, and to support the
implementation of the Colorado Electric Vehicle Plan.
- Awarded: $30,000 to install a Level III Fast Charging Station at the public parking lot by Pier One and
Sun & Ski
- Local Matches: Avon – Installation ~ $30,000; Holy Cross – Electrical Upgrade ~ $30,000
- Performance Period: Installation is planned to occur in summer 2020
3. FTA and CDOT:
- Grant: FTA Section 2339 Formula program for Bus and Bus Facilities
- Purpose: To assist rural communities in acquiring rolling stock to replace existing rolling stock
- Requested: $1,600,000 to purchase two electric buses ($1,000,000 cost each)
- Local Match: Avon - $400,000
- Award Announcement: February 2020
- Projected Performance Period: If awarded; anticipated delivery is summer 2021 due to the lead time
to order electric buses
TOWN COUNCIL REPORT
To: Honorable Mayor Sarah Smith Hymes and Avon Town Council
From: Joel McCracken, Senior Accountant
Meeting Date: December 10, 2019
Agenda
Topic: Fiscal Year 2019 Financial Report – September 2019
Revenues
SALES TAX
Sales tax revenue for the month of September totaled $841,689 a 23.65% increase from the
previous year and a 21.86% positive variance over the monthly budget, which is based on the
average of the relative monthly percentages of taxes collected over a 5-year period. Year-to-date
sales tax revenues through September have increased 6.22% over the previous year, which is
$386,530 over the previous year and $368,399 over original budget estimates.
Monthly sales tax collections by industry compared to one year ago have increased $37,982 for
Home/Garden, $151,553 for Other, $37,478 for Service-Related businesses, and $25,412 for
Miscellaneous Retail. Month sales tax collections have decreased ($27,188) for
Grocery/Specialty/Health, ($9,189) for Liquor Stores, ($2,020) for Sporting Goods Retail/Rental,
($7,057) for Accommodations, and ($4,828) for Restaurants/Bars.
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
2015 2016 2017 2018 2019
Year
Sales Tax Collections for September
Page 1
New and Renewed
Business, Contractor & Sales Tax Licenses
Issued in
September
Business License - Fixed Location 26
Business License - Home Occupation 4
Business License - Short Term Accommodation 20
Business License – Special Event 1
Business License - Vendor 90
Contractor License 24
Liquor License 0
Sales Tax License 35
Grand Total 200
ACCOMMODATIONS TAX
Accommodation tax revenue for the month of September totaled $89,362.90, a 4.81% increase
from the previous year and a 14.29% positive variance over the monthly budget, which is based on
the average of the relative monthly percentages of taxes collected over a 5-year period. Year-to-
date accommodation tax revenues through September have increased 9.79% over the previous
year, which is $102,621 over the previous year and $84,490 over original budget estimates.
Monthly accommodation tax collections increased $2,006 for time shares and $10,389 for Vacation
Rentals. While monthly accommodation tax collections decreased ($8,318) for Hotels compared to
September 2018.
-
50,000.00
100,000.00
150,000.00
200,000.00
250,000.00
Sales Tax Comparison by Industry
Sep-18 Sep-19
Page 2
CIGARETTE AND TOBACCO TAX
In summary, a grand total of $92,596 has been collected in cigarette and tobacco tax for the 3rd
quarter. This figure includes:
• $53,457 for the per pack excise tax.
• $38,974 has been collected for the 40% sales tax on other tobacco tax.
• $165 has been collected for penalties and interest.
$-
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
$100,000
2015 2016 2017 2018 2019
Accommodations Tax Collections for September
-
10,000.00
20,000.00
30,000.00
40,000.00
50,000.00
60,000.00
Time Shares Hotels Vacation Rentals
Accommodation Tax by Type
Sep-18 Sep-19
Page 3
Of the quarterly total, $32,012 was collected in July, $32,545 in August, and $28,039 in September.
As all businesses have properly adjusted to reporting deadlines, penalty and interest has been
significantly reduced compared to the 1st and 2nd quarter revenues ($5,856 and $874, respectively).
The original 2019 adopted budget estimated revenues of $150,000 for the cigarette excise tax and
$25,000 for the tobacco sales tax. After the 3rd quarter, the Town has collected a total of $265,256, a
positive variance of $90,256.
Jul Aug Sep
Tobacco Tax - Per Pack Fee 18,693.15 19,413.15 15,351.00
Tobacco Tax - 40% Rate-VAA 33.72 24.98 17.15
Tobacco Tax - 40% Rate 13,285.21 12,942.23 12,670.59
Tobacco- Penalty 143.02
Tobacco- Interest 21.45
-
5,000.00
10,000.00
15,000.00
20,000.00
25,000.00
30,000.00
35,000.00
Cigarette & Tobacco Tax Revenue 3rd Quarter
6231 6471
5117
0
1000
2000
3000
4000
5000
6000
7000
July August September
Number of Cigarette Packs Sold
3rd Quarter
Total
Page 4
REAL ESTATE TRANSFER TAX
Real estate transfer tax collections for the month of September totaled $604,158.92, an increase of
94.25% from the previous year and a positive variance of 119.15% over the cumulative monthly
budgets, which is based on average of the relative monthly percentages of taxes collected over a 5-
year period. Year-to-date revenues total $2,471,297 which is $303,702 below the annual estimated
revenues with three months to go in the year.
RECREATION CENTER ADMISSIONS
September admission fees totaled $55,599, a 12.74% increase from the previous year. This is a 12.43%
positive variance compared to the monthly budget, which is based on average of the relative monthly
percentages of fees collected over a 5-year period.
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
2015 2016 2017 2018 2019
Year
Real Estate Transfer Tax for September
$-
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
2015 2016 2017 2018 2019
Recreation Center Admissions September
Page 5
RECREATION CENTER PROGRAM FEES
September program fees totaled $34,705 which is a 16.30% decrease from the previous year. This is
a 6.06% negative variance compared to the monthly budget, which is based on average of the relative
monthly percentages of fees collected over a 5-year period.
Expenditures
General Fund expenditures through September 2019 total 66.70% of the total budget. These
expenditures include insurance premiums, computer services, events, community grants, equipment
replacement, contract services, janitorial and legal services.
Fleet expenditures through September 2019 total 75.81% of the total budget. These costs include
expenditures of stock parts, fleet maintenance, debt service interest, and insurance premiums.
Mobility funds are September 2019 total 48.05% of the total budget. These expenditures include costs
of diesel, fleet maintenance, equipment replacement, capital lease payments, and insurance
premiums.
$-
$5,000
$10,000
$15,000
$20,000
$25,000
$30,000
$35,000
$40,000
$45,000
2015 2016 2017 2018 2019
Recreation Center Program Fees September 2019
Page 6