12-17-2019 IGA Eagle County Bus Storage and Service12/5/2019 BoardDocs® Agenda Item: A.13 Sixth Amendment to Intergovernmental Agreement for Bus Storage and Service at the I-70 Regional Tra…
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Agenda Item Details
Public Content
Meeting Jan 01, 2050 - *****Signature Workflow*****
Category A. BoCC Signature
Subject 13. Sixth Amendment to Intergovernmental Agreement for Bus Storage and Service at the I-70
Regional Transportation Operations Facility
Access Public
Type Action (Consent)
Preferred Date Dec 17, 2019
Absolute Date Dec 17, 2019
Fiscal Impact Yes
Dollar Amount 110,366.00
Budgeted Yes
Budget Source 1151-405-62-7800
Recommended Action approve
Prepared By: Claire Wilson
Department: ECO Transit
Executive Summary: Sixth Amendment to Intergovernmental Agreement for Bus Storage and Service at the I-70 Regional
Transportation Operations Facility
Reviewing Attorney: Christina Hooper
BoCC signature?: Yes
County Manager signature?: No
For Planning Files Only: Does this document need to be recorded?
Signature Required Information
Attach ALL exhibits, including the insurance certificate. Do not attach the contract or resolution, that will be provided by
the reviewing Attorney.
It is important to provide accurate information for the vendor authorized signer. If information is inaccurate the vendor will
not be able to sign the agreement.
Have all documents been attached?:
Vendor Authorized Signer Information-
Business Name: Town of Avon
Signer Name: Eric Heil
DocuSign Envelope ID: B5C39722-0786-45AA-A288-756117F434F4
Approved as
to form
SIXTH AMENDMENT TO INTERGOVERNMENTAL AGREEMENT FOR BUS STORAGE
& SERVICE AT THE 1-70 REGIONAL TRANSPORTATION OPERATIONS FACILITY
THIS SIXTH AMENDMENT ("Sixth Amendment") is effective as of ______________ by and
between the Board of County Commissioners of Eagle County a body corporate and politic,
doing business as ECO Transit (hereinafter "ECO"), located at 3289 Cooley Mesa Road,
Gypsum, Colorado, and the Town of Avon a Colorado home rule municipality (hereinafter
"Avon"), located at One Lake Street, Avon, Colorado. ECO and Avon shall collectively be
referred to as the "Parties."
RECITALS
WHEREAS, the Parties entered into an agreement dated the 29th day of October, 2013, for Bus
Storage and Service at the I-70 Regional Transportation Operations Facility (the "Agreement");
and
WHEREAS, by a First Amendment dated the 9th day of December, 2014, the Parties modified
the scope of Services and compensation as set forth in the Agreement; and
WHEREAS, by a Second Amendment dated the 22nd day of December, 2015, the Parties further
modified the scope of Services and compensation as set forth in the Agreement; and
WHEREAS, by a Third Amendment dated the 15th day of November, 2016, the Parties further
modified the scope of Services and compensation as set forth in the Agreement; and
WHEREAS, by a Fourth Amendment dated the 12th day of January, 2018, the Parties modified
the defined Premises and further modified the scope of Services and compensation as set forth in
the Agreement; and
WHEREAS, by a Fifth Amendment dated the 13th day of November, 2018, the Parties further
modified the scope of Services and compensation as set forth in the Agreement; and
WHEREAS, the Parties desire by this Sixth Amendment to further modify the scope of Services
and compensation as set forth in the Agreement.
SIXTH AMENDMENT
NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as
set forth below, the Parties agree as follows:
1. The Agreement shall be amended by the replacement in its entirety of Exhibit A-6
(the Lease Payment Calculation), with the new Lease Payment Calculation attached hereto as
Exhibit A-7, and incorporated herein by reference.
2. The Agreement shall be amended by the replacement in its entirety of Exhibit B-2
DocuSign Envelope ID: B5C39722-0786-45AA-A288-756117F434F4
12/17/2019
(Avon Fleet Maintenance Service Rate Sheet), with the new Rate Sheet attached hereto as
Exhibit B-3, and incorporated herein by reference.
3. Capitalized terms in this Sixth Amendment will have the same meaning as in the
Agreement. To the extent that the terms and provisions of the Sixth Amendment conflict with,
modify or supplement portions of the Agreement, as amended, the terms and provisions
contained in this Sixth Amendment shall govern and control the rights and obligations of the
parties.
4. Except as expressly altered, modified and changed in this Sixth Amendment, all
terms and provisions of the Agreement, as amended, shall remain in full force and effect, and are
hereby ratified and confirmed in all respects as of the date hereof
5. This Sixth Amendment shall be binding on the parties hereto, their heirs, executors,
successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have executed this Sixth Amendment to the
Original Agreement the day and year first above written.
COUNTY OF EAGLE, STATE OF COLORADO,
By and Through Its BOARD OF COUNTY
COMMISSIONERS
By: ______________________________
Jeanne McQueeney, Chair
Attest:
By: _________________________________
Regina O’Brien, Clerk to the Board
Town of Avon
By: Signature _________________________________
Name and Title: Eric Heil, Town Manager
Attest:
By: Signature ___________________________________
Name and Title: Brenda Torres, Town Clerk
DocuSign Envelope ID: B5C39722-0786-45AA-A288-756117F434F4
FY 2019 FY 2020 Comments
Projected Costs
$19,944.55 ‐ Gas x 62% = $12,365
$33,333.02– Electric x 62% = $20,666
$4,721.15 – Water & Sanitation x 62% = $2,927
Total: $12,365 + $20,666 + $2,927 + 1,078 (3% inflation)
Snow Management $7,442 $7,442
$11,812/year‐all of Swift Gulch
(60/40 Transit/Fleet)= $7,087
Pest Control $1,532 $1,532
same
Security $2,060 $2,060
Software and Key Card Maintenace ‐ estimating the same
Broadband/Internet/Wi‐Fi $0 $0 Separate County line in use
$13,468 $13,468 Same
Coffee Service $2,100 $2,100 same
Computer and Printer $0 $0 Currently using Avon Computer and ECO printer
Telephone $1,550 $1,550 $2,500 x 62%
Insurance Premium $8,922 $10,178 $16,415.5 x 62%
Building Maintenance (Facilities)$35,000 $35,000 same
Total $108,032 $110,366
Per bus stall per month $383.21
Operations and Maintenance Cost
Utilities
$35,958 $37,036
Janitorial
EXHIBIT A-7
DocuSign Envelope ID: B5C39722-0786-45AA-A288-756117F434F4
SHARED CAPITAL INVESTMENT (Capital Portion)
Local Match(credit $568,843 for residual value & for
design contributions: ECO $238,000 & TOA $146,332 $1,289,489 funded via bonds
by TOA
Number of Indoor Stalls 24
interest rate 4.69% TOA's bond rate
duration (years) 40 years
# monthly payments 480 months
equivalent monthly rate 0.39%
Amortized capital, total $5,957 /month
Amortized capital, per bus per month $248 /bus/month
Amortized capital, per bus per season $2,978.35 /bus/year
SHARED ASSET MANAGEMENT (AM portion)
Target Asset Replacement Fund $550,000 HVAC, pavement,
misc. repairs
Replacement Frequency 25 years
Linear set aside target $22,000 per year
Local Match Needed 100%
Local Match AM Set Aside $22,000 total per year
Number of Stalls 24
$76 /bus/month
$917 /bus/year
LEASE PAYMENT SUMMARY BUSES LARGER
THAN 32 FT.
Capital portion $248 /bus/month
O&M portion $384 /bus/month
AM portion $76 /bus/month
Total Monthly $708 /bus/month
Total Seasonal $8,496 /bus/year
BUSES SMALLER THAN 32 FT.
(Four buses in a row instead of three)$531
Total Monthly for 8 Buses + 1 small bus $74,340.00 /year
FY 2018
EXHIBIT A-7
DocuSign Envelope ID: B5C39722-0786-45AA-A288-756117F434F4
BUS WASH COSTS
Operation and Maintenance Costs 2019 2020 Comments
Ultilities 3,549.84$ 2,792.24$ Gas $19,944.55 x 14% = $2,792.24
4,161.36$ 4,666.62$ Electric $33,333.02 x 14% = $4666.62
9,906.40$ 10,005.60$ Water dedicated Line ($9,714.18) + 3%
Trash 1,200.00$ 1,200.00$ same
Modem 1,512.53$ 1,512.53$ Modem
R&M Building and Facilities 714.00$ 714.00$ Same
R&M Other Specialized Equipment 22,900.00$ 21,939.00$ equipment replacement
Other Purchase/Contract Service 4,596.00$ 4,596.00$ Sludge removal‐storm drain cleanout
Staff Time 9,898.00$ 10,194.94$ Bldg Maintenance Staff @ 8hrs/week +3%
Other Misc Operating Supplies 7,917.00$ 7,000.00$ Soap, nozzles, etc
Total Yearly Expense 66,355.13$ 64,620.93$
Number of Vehicles Washed
Bus Wash/Carriage Wash 3165 2841 2018 Actual
Car Wash 976 899 2018 Actual
Total Equivilant washes 10471 9422 Buses are 3 times cars
Cost/equivilant washes 6.34$ 6.86$
Cost/Bus Wash 19.01$ 20.50$
Cost for Car to use Avon Bus Wash 6.50$ 7.00$
Fee for Avon Employee to download money 2.50$ 2.50$ 5 min effort
Fee for Avon Employee to wash bus 24.00$ 25.00$ 3% increase
48.00$ Per Bus
25.00$ Hand Clean Bus when wash is down
5.00$ As requested by ECO Transit Drivers
5.00$ As requested by ECO Transit Drivers
ECO Transit Bus Wash and Fueling
Fee for Avon Employee to Clean Bus Only
Fee for Avon Employee to Fuel Bus Only
Fee for Avon Employee to download money Only
EXHIBIT A-7
DocuSign Envelope ID: B5C39722-0786-45AA-A288-756117F434F4
EXHIBIT B-3
AVON FLEET MAINTENANCE SERVICE RATE SHEET
1. Contractor Services and Hourly Rate: At the verbal or written request of ECO Transit, Avon may provide repair and replacement work for ECO buses. For any such repair or replacement services, ECO will pay Avon a unit hourly shop rate of $110.00 per hour for light duty vehicles and equipment and $120.00 per hour for heavy duty vehicles and equipment. Materials and sublet work shall be charged at actual cost plus twenty-five percent (25%).
2. Fuel Rate: ECO Transit will pay Avon a unit fuel rate of actual cost, plus $0.15/gallon.
3. Warranty: Contractor will perform all services in a prompt, efficient and workmanlike manner. Contractor shall promptly correct any defective work. This warranty shall be in lieu of all other warranties, express or implied. Contractor's sole liability hereunder, whether in tort or in contract, is expressly limited to the warranty provided for herein.
DocuSign Envelope ID: B5C39722-0786-45AA-A288-756117F434F4