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TC Minutes 11-12-2019AVON REGULAR MEETING MINUTES A n TUESDAY NOVEMBER 12, 2019 AVON TOWN HALL, 100 MIKAELA WAY, AVON, CO COLORADO 1. CALL TO ORDER AND ROLL CALL Mayor Smith Hymes called the meeting to order at 4:00 p.m. A roll call was taken, and Council members present were Amy Phillips, Tamra Underwood, Chico Thuon, and Jennie Fancher. Jake Wolf and Scott Prince were absent. Also present were Town Manager Eric Heil, Town Attorney Paul Wisor, Police Chief Greg Daly, Planning Director Matt Pielsticker, Executive Assistant to the Town Manager Ineke de Jong, Finance Director Scott Wright, HR Director Lance J. Richards, Public Works Director Gary Padilla, Deputy Town Manager Preston Neill and Town Clerk Brenda Torres. WORK SESSION: COUNCIL TUTORIAL ON AVON CLIMATE ACTION ACTIVITIES AND UPCOMING EVENTS Town Manager Eric Heil gave a presentation on the Town's climate action activities. Councilor Prince arrived at 4:38 p.m. The work session ended at 4:39 p.m. Regular Council meeting started at 5:05 p.m. 2. APPROVAL OF AGENDA Start Time: 00:39:43 Town Manager Eric Heil requested the addition of a work session item to discuss the potential for ice skating on Nottingham Lake. Council agreed to the addition and it was added as item 5.6. 3. DISCLOSURE OF ANY CONFLICTS OF INTEREST RELATED TO AGENDA ITEMS No conflicts of interest were disclosed. 4. PUBLIC COMMENT Start Time: 00:40:15 Michael Cacioppo commented on the prospect of the Columbus Day holiday being renamed. He expressed his full support of Christopher Columbus. S. BUSINESS ITEMS 5.1. PRESENTATION: PROCLAMATION HONORING COLORADO GIVES DAY Start Time: 00:45:10 Jenn Rogus with Bright Future Foundation, on behalf of the Eagle County Gives group, promoted Colorado Gives Day. Councilor Underwood moved to approve the Proclamation Honoring Colorado Gives Day on Tuesday, December 10`h of this year in the Town of Avon. Mayor Pro Tem Phillips seconded the motion and the motion passed unanimously by Council members present. Councilor Wolf was absent. 5.2. PUBLIC HEARING: PROPOSED 2020 BUDGET AND REVIEW OF 2020 STRATEGIC PLAN (TOWN MANAGER ERIC HEIL AND FINANCE DIRECTOR SCOTT WRIGHT) Start Time: 00:49:19 Councilor Wolf arrived at 5:34 p.m. AVON REGULAR MEETING MINUTES TUESDAY NOVEMBER 12, 2019 AVON TOWN HALL, 100 MIKAELA WAY, AVON, CO neon COLORADO Finance Director Scott Wright presented a financial overview of the Proposed 2020 Budget. Town Manager Eric Heil gave a review of the Strategic Plan. Council gave direction to staff on various Budget and Strategic Plan items. Michael Cacioppo commented on the Town's practice of providing financial contributions to non-profit organizations through the Town's annual Community Grant Program. Ernest Saeger, Executive Director of the Vail Valley Mountain Trails Alliance, talked about the work of the Trails Alliance and thanked Council for their support. 5.3. APPOINTMENTS TO AD HOC FINANCE COMMITTEE (TOWN MANAGER ERIC HEIL) Start Time: 01:56:13 Mayor Smith Hymes and Councilor Scott Prince expressed their interest in services as ex -officio, non- voting members of the Ad Hoc Finance Committee. Councilor Fancher moved to approve the appointment of Steve Coyer, Markian Feduschak, Dee Wisor, Craig Ferraro and Linn Brooks to the Ad Hoc Finance Committee. The motion also included the approval of Sarah Smith Hymes and Scott Prince as the ex -officio Council representatives to the Committee. Mayor Pro Tem Phillips seconded the motion and the motion passed unanimously. 5.4. PUBLIC HEARING: SECOND READING ORDINANCE 19-09 APPROVING A VESTED RIGHTS EXTENSION AND MINOR PUD AMENDMENT FOR LOT 1, RIVERFRONT SUBDIVISION (PLANNING DIRECTOR MATT PIELSTICKER) Start Time: 02:00:52 Town Attorney Paul Wisor recused himself the from the item and explained to Council the impetus for the recusal. Mayor Smith Hymes opened the public hearing and no comments were made. Councilor Underwood moved to approve second reading of Ordinance 19-09 Approving a Vested Rights Extension and Minor PUD Amendment for Lot 1, Riverfront Subdivision. Mayor Pro Tem Phillips seconded the motion and it passed unanimously. 5.5. DEVELOPMENT PLAN EXTENSION FOR LOT B HOTEL (PLANNING DIRECTOR MATT PIELSTICKER) Start Time: 02:13:02 Keith Hampton came to the podium and provided more information about this project and the need for an extension. Michael Cacioppo made a brief comment. Councilor Fancher moved to approve the amended Development Approval of an extension for the Avon Hotel on Lot B, Avon Center at Beaver Creek Subdivision, together with the findings and conditions documented in the December 13, 2016 Findings of Fact and Record of Decision, now set to expire June 13, 2020. Mayor Pro Tem Phillips seconded the motion and the motion passed unanimously by Council members present. 5.6. ADDED ITEM: WORK SESSION: ICE SKATING ON NOTTINGHAM LAKE (HUMAN RESOURCES DIRECTOR LANCE RICHARDS) Start Time: 02:40:42 Human Resources Director Lance J. Richards gave a brief overview of the history of ice skating on Nottingham Lake and the efforts that will be necessary to restart this activity. After thorough Council discussion, Council's collective direction was for staff to consistently monitor lake conditions throughout the winter months and for staff to collect data in relation to temperature/ice thickness. In addition, staff was directed to update the signage around the lake to make clear that if you venture onto the ice, natural conditions may exist and you are doing so at your own risk. AVON REGULAR MEETING MINUTES TUESDAY NOVEMBER 12, 2019 AVON TOWN HALL, 100 MIKAELA WAY, AVON, CO Avon COLORADO 5.7. APPROVAL OF MINUTES FROM OCTOBER 22, 2019 REGULAR COUNCIL MEETING (DEPUTY TOWN CLERK KENDALL MOORE) Start Time: 03:32:13 Councilor Fancher moved to approve the minutes from the October 22, 2019 Regular Council meeting. Mayor Pro Tem Phillips seconded the motion and the motion passed with a vote of 6 to 1. Councilor Wolf voted no. 5.8. APPROVAL OF MINUTES FROM OCTOBER 30, 2019 BUDGET RETREAT (EXECUTIVE ASSISTANT TO THE TOWN MANAGER INEKE DE JONG) Start Time: 03:32:35 Councilor Underwood moved to approve the minutes from October 30, 2019 Budget Retreat. Mayor Pro Tem Phillips seconded the motion and the motion passed unanimously. 6. WRITTEN REPORTS 6.1. UPDATE ON EFFORTS TO IMPROVE EAGLE RIVER HEALTH AND WATER QUALITY (DEPUTY TOWN MANAGER PRESTON NEILL) 6.2. UPPER EAGLE REGIONAL WATER AUTHORITY OCTOBER 24, 2019 MEETING SUMMARY (MAYOR SMITH HYMES) 7. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start Time: 03:32:35 Councilor Thuon thanked all veterans for their service to our country. Mayor Pro Tem Phillips announced that there will be new flights starting next summer from the Eagle County Airport to Chicago. She also gave an update on SkyWest Airlines. Mayor Smith Hymes explained that the Eaglebend Housing Authority recently enrolled in Holy Cross Energy's PURE program and that they now receive 100% renewable energy at their Buffalo Ridge, Kayak Crossing and Eaglebend buildings. 8. EXECUTIVE SESSION FOR THE PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO NEGOTIATIONS; DEVELOPING STRATEGY FOR NEGOTIATIONS; AND INSTRUCTING NEGOTIATORS PURSUANT TO CRS 24-6- 402 (4)(E) MATTERS SUBJECT TO NEGOTIATIONS RELATED TO A POTENTIAL COMMUNITY HOUSING PROJECT AND POTENTIAL ECONOMIC DEVELOPMENT OPPORTUNITY Start Time: 02:40:42 Mayor Smith Hymes made a motion to convene into Executive Session for the purpose of determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators pursuant to CRS 24-6-402 (4)(e) Matters Subject to Negotiations Related to a Potential Community Housing Project and Potential Economic Development Opportunity. Mayor Pro Tem Phillips seconded the motion and it passed unanimously. The time was 8:03 p.m. Executive Session started at 8:08 p.m. Executive Session ended at 8:31 p.m. AVON REGULAR MEETING MINUTES TUESDAY NOVEMBER 12, 2019 .4v O n AVON TOWN HALL, 100 MIKAELA WAY, AVON, CO COLORADO 9. ADJOURN There being no further business before Council, Mayor Smith Hymes moved to adjourn the regular meeting. The time was 8:31 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedio.org. RESPECTFULLY SUBMITTED: &w4i4AMY�� Brenda Torres, Town Clerk APPROVED: � Sarah Smith Hymes / ►'Y� Amy Phillips Jake Wolf Chico Thuon Jennie Fancher Scott Prince Tamra Underwood