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TC Packet 01-22-2019    TOWN OF AVON , COLORADO  TOWN OF AVON MEETINGS FOR TUESDAY, JANUARY 22, 2019  AVON TOWN HALL, 100 MIKAELA WAY  AVON TOWN COUNCIL CLOSED EXECUTIVE SESSION BEGINS AT 4:00 PM  AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM  AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:05 PM  _______________________________________________________________________________  MEETING AGENDAS & PACKETS ARE FOUND AT:  HTTP://WWW.AVON.ORG   AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, AVON PUBLIC LIBRARY & AVON ELEMENTARY SCHOOL    IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,   CALL DEPUTY TOWN CLERK BRENDA TORRES AT 970‐748‐4022 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS.  1    COUNCIL CLOSED EXECUTIVE SESSION BEGINS AT 4:00 PM (SEE AGENDA BELOW)  AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM (SEE SEPARATE AGENDA PAGE 3)    1. CALL TO ORDER AND ROLL CALL 4:00    2. EXECUTIVE SESSION FOR DISCUSSION OF A PERSONNEL MATTER UNDER C.R.S. §24‐6‐402(2)(F) AND FOR A  CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL ADVICE UNDER C.R.S. §24‐6‐402(B)  AND FOR THE PURPOSE OF DEVELOPING STRATEGIES FOR NEGOTIATIONS UNDER C.R.S. §24‐6‐402(2)(E) ALL RELATED TO  THE TOWN MANAGER RECRUITMENT PROCESS (60 MINUTES) 4:00    3.  ACTION TO CONTINUE THE REGULAR MEETING IN ORDER TO CALL TO ORDER THE AVON LIQUOR AUTHORITY MEETING  (MAYOR SMITH HYMES) 5:00     4. ACTION TO RESUME THE COUNCIL PUBLIC MEETING (MAYOR SMITH HYMES) 5:05  5. APPROVAL OF AGENDA  6. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA 5:05  * AN INITIAL THREE (3) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK.  SPEAKER MAY REQUEST MORE  TIME AT THE END OF THE THREE (3) MINUTES, WHICH MAY BE APPROVED BY A MAJORITY OF THE COUNCIL.    7. PRESENTATION OF A PROCLAMATION FOR ONE BOOK ONE VALLEY 2019 (LORI A. BARNES, VAIL PUBLIC LIBRARY)   (10 MINUTES) 5:10    8. ACTION ITEMS  8.1. REVIEW AND ACTION ON HAHNEWALD BARN OPTIONS (PLANNING DIRECTOR MATT PIELSTICKER)   (75 MINUTES) 5:20  8.2. PUBLIC HEARING SECOND READING OF ORDINANCE 18‐19, APPROVING AMENDMENTS TO TITLES 7, 10 AND 15 OF  THE AVON MUNICIPAL CODE (PLANNING DIRECTOR MATT PIELSTICKER) (15 MINUTES) 6:35  8.3. APPOINTMENTS TO BOARDS AND COMMISSIONS (DEPUTY TOWN MANAGER PRESTON NEILL) (30 MINUTES) 6:50  8.4. APPROVAL OF 2019 REGULAR MEETING SCHEDULE (DEPUTY TOWN MANAGER PRESTON NEILL)   (10 MINUTES) 7:20  8.5. APPROVAL OF MINUTES FROM JANUARY 8, 2019 REGULAR COUNCIL MEETING  (ACTING TOWN CLERK BRENDA TORRES) (5 MINUTES) 7:30        TOWN OF AVON, COLORADO  TOWN OF AVON MEETINGS FOR TUESDAY, JANUARY 22, 2019  AVON TOWN HALL, 100 MIKAELA WAY  AVON TOWN COUNCIL CLOSED EXECUTIVE SESSION BEGINS AT 4:00 PM  AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM  AVON TOWN COUNCIL PUBLIC MEETING BEGINS AT 5:05 PM  _______________________________________________________________________________  MEETING AGENDAS & PACKETS ARE FOUND AT:  HTTP://WWW.AVON.ORG  AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, & AVON PUBLIC LIBRARY    IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,   CALL DEPUTY TOWN CLERK BRENDA TORRES AT 970‐748‐4022 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS.  2      9. WRITTEN REPORTS  9.1. UPDATE ON PROTOCOLS FOR RESPONSES TO PUBLIC COMMENTS TO COUNCIL   (DEPUTY TOWN MANAGER PRESTON NEILL)  9.2. ABSTRACT FROM JANUARY 15, 2019 PLANNING AND ZONING COMMISSION MEETING   (PLANNING DIRECTOR MATT PIELSTICKER)  9.3. MONTHLY FINANCIALS REPORT (SENIOR ACCOUNTANT NELLY BURNS)  9.4. UPDATE ON LICENSING OF TOBACCO PRODUCT RETAILERS AND IMPLEMENTATION OF THE NEW TAXES ON  CIGARETTES AND OTHER TOBACCO PRODUCTS (DEPUTY TOWN MANAGER PRESTON NEILL)    10. MAYOR & COUNCIL COMMENTS & MEETING UPDATES (15 MINUTES) 7:35    11. ADJOURNMENT 7:50  _________________________________________________________________________________________________________________________________________________________________________________________________________   *Public Comments:  Council agendas shall include a general item labeled “Public Comment” near the beginning of all Council meetings.   Members of the public who wish to provide comments to Council greater than three minutes are encouraged to schedule time in  advance on the agenda and to provide written comments and other appropriate materials to the Council in advance of the Council  meeting.  The Mayor shall permit public comments for any action item or work session item, and may permit public comment for any  other agenda item, and may limit such public comment to three minutes per individual, which limitation may be waived or increased by a  majority of the quorum present. Article VI.  Public Comments, Avon Town Council Simplified Rules of Order, Adopted by Resolution No.  17‐05.                   TOWN OF AVON, COLORADO  TOWN OF AVON MEETINGS FOR TUESDAY, JANUARY 22, 2019  AVON LIQUOR AUTHORITY MEETING BEGINS AT 5:00 PM  AVON TOWN HALL, 100 MIKAELA WAY  _______________________________________________________________________________  MEETING AGENDAS & PACKETS ARE FOUND AT:  HTTP://WWW.AVON.ORG  AGENDAS ARE POSTED AT AVON TOWN HALL, RECREATION CENTER, & AVON PUBLIC LIBRARY    IF YOU HAVE ANY SPECIAL ACCOMMODATION NEEDS, PLEASE, IN ADVANCE OF THE MEETING,   CALL DEPUTY TOWN CLERK BRENDA TORRES AT 970‐748‐4022 OR EMAIL BTORRES@AVON.ORG WITH ANY SPECIAL REQUESTS.  3      1. CALL TO ORDER AND ROLL CALL    2. APPROVAL OF AGENDA     3. PUBLIC COMMENT – COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA    4. PUBLIC HEARING  SPECIAL EVENTS PERMIT  4.1. APPLICANT NAME: TOWN OF AVON  EVENT NAME: JULY IN JANUARY  EVENT DATE: JANUARY 25, 2019; 5:00 P.M. UNTIL 9:00 P.M.  LOCATION: PERFORMANCE PAVILION/NOTTINGHAM PARK  EVENT MANAGER: LOUISE DUNCAN  PERMIT TYPE: MALT, VINOUS & SPIRITUOUS LIQUOR    5. APPROVAL OF THE MINUTES FROM NOVEMBER 13, 2018 MEETING     6. ADJOURNMENT                                     Special Event Liquor Permit – July in January  Page | 1  LIQUOR LICENSING AUTHORITY REPORT   To:   Avon Liquor Licensing Authority  From:    Brenda Torres, Liquor Licensing Authority Secretary   Meeting Date: January 22, 2019  Agenda Topic: PUBLIC HEARING for Special Event Permit Application – July in January  ACTION BEFORE THE LOCAL LIQUOR LICENSING AUTHORITY  The Town Council, acting as the Local Liquor Licensing Authority, will consider a Special Events Permit  Application for the upcoming July in January special event.  A public hearing is required before final action is  taken.  Please note that the Town of Avon is acting as the Applicant for this application.  Applicant Name:   Town of Avon  Event Name:  July in January  Event Date:   January 25, 2019; 5:00 p.m. until 9:00 p.m.  Location:    Performance Pavilion/Nottingham Park  Event Manager:   Louise Duncan  Permit Type:  Malt, Vinous & Spirituous Liquor  PROPOSED MOTION  “I move to approve (or deny based upon statutory grounds for denial) the Special Events Permit  application for the July in January on January 25, 2019.”  SUMMARY  The Town of Avon, as the Applicant, is applying for malt, vinous, spirituous liquor permit to serve/sell  beverages at the July in January on January 25, 2019.  CRS 12‐48‐102(2) states,   “A special event permit may be issued to any municipality owing arts facilities at which productions  or performances of an artistic or cultural nature are presented for use at such facilities, subject to  the provisions of this article.”    The Applicant has submitted the appropriate materials required by the State of Colorado Liquor  Enforcement Division and all materials are in order.    The Nottingham Park premise has been posted with notice of the public hearing for this application.  The  event manager will be present to answer question about the application.  The Applicant has adequate proof  of commercial liability insurance that meets the Town’s requirements.  The background checks indicated no  criminal violations.  These documents are on file in the Town Clerk’s office.  Special Event Liquor Permit – July in January  Page | 2  BACKGROUND   Special events permits are issued by the Local Licensing Authority to allow particular types of organizations,  municipalities, and political candidates to sell, serve or distribute alcohol beverages in connection with public  events.  Avon has adopted the local option whereby applications are made directly to the Avon Local  Licensing Authority.  Special event permits may only be issued for prescribed hours on a single day.  A  nonprofit entity and the Town of Avon may receive a maximum of 15 special event permits per calendar  year.  There is no required finding for the issuance of a special event permit.  CRS §12‐48‐106 states the  grounds for denial of a special event permit application as follows:  “The state or local authority may deny the issuance of a special event permit upon the grounds that  the issuance would be injurious to the public welfare because of the nature of the special event, its  location within the community, or the failure of the applicant in a past special event to conduct the  event in compliance with applicable laws.”   SPECIAL EVENTS PERMIT APPLICATIONS ATTACHMENTS:  The Applicant for the special event permit has submitted the following materials:  Application for a Special Event Permit (State form DR 8439) Alcohol Management Plan Diagram where liquor will be served TOWN OF AVON, COLORADO AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES FOR TUESDAY, NOVEMBER 13, 2018 AVON TOWN HALL, ONE LAKE STREET Page 1 1.CALL TO ORDER AND ROLL CALL Chairwoman Fancher called the meeting to order at 5:04 p.m. A roll call was taken and Board members present were Sarah Smith Hymes, Scott Prince, Amy Phillips and Megan Burch. Jake Wolf and Matt Gennett were absent. Also present were Acting Town Manager Scott Wright, Town Attorney Eric Heil, Police Chief Greg Daly, Planning Director Matt Pielsticker, Recreation Director John Curutchet, Mobility Director Eva Wilson, Public Works Director Gary Padilla, Deputy Town Manager Preston Neill and Secretary Debbie Hoppe. 2.APPROVAL OF AGENDA There were not changes to the agenda. 3.PUBLIC COMMENT – COMMENTS ARE WELCOME ON TOPICS NOT ON THE AGENDA No public comments were made. 4.RENEWAL OF LIQUOR LICENSES Start time: 01:02 Part One 4.1. Applicant: Columbine Bakery Inc. d/b/a Columbine Bakery Location: 51 Beaver Creek Place Type: Hotel & Restaurant License Manager: Daniel Niederhauser The application was presented with no concerns. Board member Prince moved to approve the renewal application for Columbine Bakery Inc. d/b/a Columbine Bakery. Vice Chairwoman Smithy Hymes seconded the motion and it passed unanimously by Board members present. Board member Wolf and Board member Gennett were absent. Board member Gennett arrived at 5:06 p.m. 4.2. Applicant: Sauce on the Creek LLC d/b/a Sauce on the Creek Location: 0101 Fawcett Road #100 Type: Hotel & Restaurant License Manager: Deb Applegate The application was presented with no concerns. Ross Cohen was present to answer any questions. Board member Phillips moved to approve the renewal application for Sauce on the Creek LLC d/b/a Sauce on the Creek. Board member Burch seconded the motion and it passed unanimously by Board members present. Board member Wolf was absent. 5. APPROVAL OF THE MINUTES FROM OCTOBER 23, 2018 MEETING Start time: 03:39 Part One Board member Burch moved to approve the minutes from the October 23, 2018 Liquor Authority meeting. Board member Gennett seconded the motion and it passed with a vote of 5. Vice Chairwoman Smith Hymes abstained from the vote due to her absence. Board member Wolf was absent. TOWN OF AVON, COLORADO AVON LIQUOR LICENSING AUTHORITY MEETING MINUTES FOR TUESDAY, NOVEMBER 13, 2018 AVON TOWN HALL, ONE LAKE STREET Page 2 6. ADJOURNMENT There being no further business to come before the Board, Chairwoman Fancher moved to adjourn the liquor meeting. Board member Prince seconded the motion and it passed unanimously by Board members present. The time was 5:08 p.m. RESPECTFULLY SUBMITTED: ____________________________________ Debbie Hoppe, Secretary APPROVED: Jennie Fancher ______________________________________ Sarah Smith Hymes ______________________________________ Jake Wolf ______________________________________ Megan Burch ______________________________________ Matt Gennett ______________________________________ Scott Prince ______________________________________ Amy Phillips ______________________________________     TOWN COUNCIL REPORT  To:   Honorable Mayor Smith Hymes and Avon Town Council  From:    Preston Neill, Deputy Town Manager  Date:    January 22, 2019  Topic:    PRESENTATION OF A PROCLAMATION FOR ONE BOOK ONE VALLEY 2019    SUMMARY:  Lori Ann Barnes with Vail Public Library will attend Tuesday’s meeting to present information about One  Book One Valley 2019. Mayor Smith Hymes will read aloud the attached proclamation promoting the  2019 One Book One Valley initiative.     ATTACHMENT:  Official Proclamation – One Book One Valley 2019    OFFICIAL PROCLAMATION    ONE BOOK ONE VALLEY, 2019    A valley‐wide Community Read sponsored by the Towns of Avon, Eagle,   Gypsum, Minturn, Red Cliff and Vail and the County of Eagle    WHEREAS, Community Read programs have united and uplifted hundreds of cities and  principalities throughout the United States of America; and,    WHEREAS, the book “The Last of the Menu Girls” by Denise Chavez, a title of high literary  merit that has high appeal across age and gender lines and will allow us to pursue programming  focused on the book’s themes that will resonate with our community. It was published in 1986  and is available in paperback, Spanish and eBook formats. Ms. Chavez is of Hispanic descent  and a resident of Las Cruces, NM; and,    WHEREAS, this Eagle Valley Community Read will feature book talks and discussions,  special related events such as a Loteria Family Night, Huichol Yarn Painting and storytelling  (Cuentos de Aztlan) hosted by the partnering organizations, and this book will be incorporated  into the curriculum at Colorado Mountain College and the local high schools; and, there will be  a special Guest Appearance by the author; and,    WHEREAS, Vail Public Library, in collaboration with the Bookworm of Edwards, Colorado  Mountain College, Battle Mountain High School, Eagle Valley High School, and Vail Mountain  School have resolved to bring this valley‐wide Community Read to the citizens of Eagle County;  and,    WHEREAS, the One Book One Valley initiative will encourage literacy and shared  enjoyment of reading throughout Eagle County,     NOW, THEREFORE, we, the Avon Town Council of the Town of Avon, Colorado, do  hereby promote the One Book One Valley initiative and officially announce and promote the  novel “The Last of the Menu Girls” to all Eagle County residents for their enjoyment and the  enjoyment of all.    Page 1 of 3     TOWN COUNCIL REPORT  To:   Honorable Mayor Sarah Smith Hymes and Avon Town Council  From:  Matt Pielsticker, Planning Director and Eric Heil, Town Attorney   Meeting Date: January 22, 2019  Topic:   Review and Action on Hahnewald Barn Options        ACTION BEFORE COUNCIL:       Council will be asked to take action on the Hahnewald Barn project.          AGENDA:   Staff Comments   Anderson Hallas Architects Presentation   Council Questions   Public Comments*   Council Discussion, Motion and Vote    *An initial three (3) minute limit allowed to each person wishing to speak.  Speaker may request more  time at the end of the three (3) minutes, which may be approved by a majority of the Council.    ACTION OPTIONS:  A number of alternatives have been discussed over the course of this design process. Some of the  alternatives, in addition to design and cost estimates being presented by Anderson Hallas Architects  (ATTACHMENTS 1), were outlined in the January 8, 2019 packet materials (ATTACHMENT 2).      PRESERVATION ONLY OPTION:    At the January 8, 2019 Council meeting staff heard strong interest in preserving the Barn along with strong  sentiment to minimize expenditure of Town funds for any potential project.  Using additional design work  from Anderson Hallas, staff asked for cost estimates for a “preservation only” project which would involve  moving the Barn a minimal distance and placing the Barn on a permanent foundation, with no remodeling  and minimal structural improvement as necessary.  The two identified locations for a “least cost‐ preservation only” option is the lower play fields and the old Town Hall site.  The estimated cost for the  lower field location is $820‐880K and the estimated cost for the old Town Hall site is $900‐960K.      Placing the Barn along the south edge of the lower field site is likely to impact the softball field but would  not impact the soccer field.  Placing the Barn at the old Town Hall site could be located on the south edge,  which would not require immediate demolition of the old Town Hall building, or could be subject to  further site design to determine best location, which would incorporate demolition of the old Town Hall  building.   Note that Scheme B – Phase I includes moving the Barn, demolishing Town Hall, and placing the  Barn on a permanent foundation, or preservation plus old Town Hall demolition.  Phase I could be  Page 2 of 3 completed to accomplish preservation of the Barn without a commitment or obligation by the Town to  implement the additional improvements contemplated in Phase II and Phase III.          It should also be noted that no action has taken place regarding a Union Pacific construction permit, or  undergrounding Holy Cross powerlines, other than a cursory review of feasibility and permit requirements  with those entities.  These actions should proceed as soon as possible if the Council desires to move the  Barn without disassembly.    DISMANTLING OPTION:    Town received a cost estimate of $400,000 from Timeless Barn Co for dismantling, storing and re‐ assembling the Barn structure.  Staff has requested a specific quote for just dismantling and storing the  Barn; however, we have not received an itemized cost estimate at the time of preparing this  memorandum.  With a complete cost estimate of $400,000; we anticipate that simply dismantling and  storing the Barn structure would be approximately ½ that cost estimate or $200,000.  The cost estimate  from Timeless Barn Co notes that some loss of lumber in this process would occur and that the cost of  replacement lumber would be borne by the Town.  Timeless Barn Co could not provide an opinion of the  percentage loss of lumber.  Timeless Barn Co felt that dismantling and re‐assembling process would result  in comparable and adequate structural integrity.  Dismantling and reassembly the Barn would provide  additional time to pursue other sources of funding and would allow the Town greater flexibility in  exploring potential sites for re‐assembly.  Due to the limited timeframe of 2‐3 years that the Barn lumber  can be stored without deterioration, the Town would need to schedule another design and planning  process to commence in 2019 to determine location, design and cost for re‐assembly of the Barn.  The re‐ assembly of the Barn at a permanent location would require construction of foundation such that the final  cost of this approach is likely to be comparable in cost to the options to move the Barn for a preservation  only project as described above.     PZC REVIEW:  On January 15, 2019, Anderson Hallas Architects presented the refined final design alternatives to the  Planning and Zoning Commission.   There was no formal action by the Planning and Zoning Commission;  rather, each member discussed the merits of the design alternatives.   The majority of the Commission  members supported Scheme B, in the location of the old Town Hall, and all agreed that further site  planning and studies would need to take place to plan for the interaction of the programmed uses and  the surrounding park uses.      Specific Commissioner comments included:  ‐ Setting barn next to green space in the park anchors the structure, with a nod to our agrarian past.  ‐ The barn provides a sense of place for Avon.  ‐ Consider dismantling and storing in a shipping container to allow for time to refine the design, and  take down old Town Hall.  ‐ Explore grant opportunities.  ‐ The barn’s architecture offers social benefits, and it would best be stored in one piece without  dismantling.  ‐ Old Town Hall site has a higher and better use.  ‐ Ice/Multi‐Use space on west side of barn is not viable.  ‐ Scheme D (parks garage site) requires site work but would allow for the old Town Hall to remain  useable.  ‐ If railroad permit is not obtainable in time, strongly recommended that the wood be dismantled and  stored for future use.  Page 3 of 3 ‐ Consider storage of wood and design new building that meets energy efficiency and design goals for  programmed space, with wood reused on new building.    PUBLIC COMMENTS:  Public comments received via e‐mail since the first of the year are attached as ATTACHMENT 3.    ADDITIONAL INFO:  To review background information on the barn, as well as preliminary design alternatives and  presentations, visit www.avon.org/barn.    OPTIONAL MOTIONS:    No Further Action:  “I move to take no further action on the Hahnewald Barn project and direct staff to  inform the Eagle River Water and Sanitation District that the Town of Avon will not further pursue  acquisition of the Hahnewald Barn.”    Move Barn for Preservation Only:  “I move to direct staff to proceed with permit applications, contract  negotiations and preparation, and additional design steps as necessary for a barn preservation only  project to move the Hahnewald Barn to the [old Town Hall site or Lower Field].”      Dismantle and Store Barn Wood:  “I move to direct staff to proceed with contract negotiations and  preparation to dismantle the Hahnewald Barn and store the materials on the Swift Gulch site.”    Scheme B Implementation:  “I move to direct staff to proceed with permit applications, contract  preparations and negotiations to move the Hahnewald Barn, prepare and issue a Request for Proposal for  the demolition of the old Town Hall, and proceed with additional design steps as necessary to commence  implementation of the Anderson Hallas Scheme B design and re‐use of the Hahnewald Barn.”     ATTACHMENTS:  ATTACHMENT 1 –Design Alternatives, dated January 22, 2019, Anderson Hallas Architects  ATTACHMENT 2 – January 8, 2019 Council materials  ATTACHMENT 3 – Email Public Comments      HAHNEWALD BARN - AVON, CO SEPTEMBER 27, 2018 HAHNEWALD BARN - CONCEPT SITE STUDY - SCHEME A MAIN STREET VENDOR MARKETLOADING PLAZA PARK MAINTENANCE PARKING AND SERVICE ACCESS LAKE STREET PLAZA DECK FILL THIS SECTION OF ROAD WITH CUT FROM BARN SITE +7435 ENTRY PLAZA HAHNEWALD BARN (1ST = 7435’ 2ND = 7448’) CREVICE GARDEN AND GRAND TERRACE STEPS MULTI-USE LAWN (ICE RINK PLACEHOLDER) HOMAGE TO AGRICULTURE AND EDIBLE LANDSCAPE ORNAMENTAL TREE (ALLOW VIEW FROM DECK) RETAINING WALL REQUIRED HERE +7435 +7436 +7435 +7433 +7435 7435+ 7434+7448+ INTERPRETIVE BARN DISPLAY AVON HAHNEWALD BARN FINAL ALTERNATIVES • JANUARY 22, 2019 ATTACHMENT 1 AVON HAHNEWALD BARN FINAL ALTERNATIVES • JANUARY 22, 2019 PACKET INCLUDES: SCHEME A – NOT DEVELOPED FURTHER – BASED ON FEEDBACK SCHEME B – DEVELOPED INTO 3 PHASES B-1: MOVE AND PLACE ONTO NEW FOUNDATION B-2: FINISH OUT RESTROOMS ON LOWER LEVEL FOR PARK USE B-3: COMPLETE ENTIRE BUILDING FOR EVENT USE SCHEME C – NOT DEVELOPED FURTHER – BASED ON FEEDBACK SCHEME D – NEW OPTION – DEMO AND REPLACE PARKS GARAGE WITH BARN SCHEME E - NEW OPTION - RELOCATED TO SOFTBALL FIELD LOCATION HAHNEWALD BARN - AVON, CO SEPTEMBER 27, 2018 HAHNEWALD BARN - CONCEPT SITE STUDY - SCHEME A MAIN STREET VENDOR MARKETLOADING PLAZA PARK MAINTENANCE PARKING AND SERVICE ACCESS LAKE STREET PLAZA DECK FILL THIS SECTION OF ROAD WITH CUT FROM BARN SITE +7435 ENTRY PLAZA HAHNEWALD BARN (1ST = 7435’ 2ND = 7448’) CREVICE GARDEN AND GRAND TERRACE STEPS MULTI-USE LAWN (ICE RINK PLACEHOLDER) HOMAGE TO AGRICULTURE AND EDIBLE LANDSCAPE ORNAMENTAL TREE (ALLOW VIEW FROM DECK) RETAINING WALL REQUIRED HERE +7435 +7436 +7435 +7433 +7435 7435+ 7434+7448+ INTERPRETIVE BARN DISPLAY ATTACHMENT 1 AVON HAHNEWALD BARN FINAL ALTERNATIVES • JANUARY 22, 2019 HAHNEWALD BARN - AVON, CO SEPTEMBER 27, 2018 HAHNEWALD BARN - CONCEPT SITE STUDY - SCHEME A MAIN STREET VENDOR MARKETLOADING PLAZA PARK MAINTENANCE PARKING AND SERVICE ACCESS LAKE STREET PLAZA DECK FILL THIS SECTION OF ROAD WITH CUT FROM BARN SITE +7435 ENTRY PLAZA HAHNEWALD BARN (1ST = 7435’ 2ND = 7448’) CREVICE GARDEN AND GRAND TERRACE STEPS MULTI-USE LAWN (ICE RINK PLACEHOLDER) HOMAGE TO AGRICULTURE AND EDIBLE LANDSCAPE ORNAMENTAL TREE (ALLOW VIEW FROM DECK) RETAINING WALL REQUIRED HERE +7435 +7436 +7435 +7433 +7435 7435+ 7434+7448+ INTERPRETIVE BARN DISPLAY SCHEME B - PHASING DIAGRAM MAIN LEVEL MAIN LEVEL MAIN LEVEL LOWER LEVEL LOWER LEVEL LOWER LEVEL PHASE I MOVE BARN TO NEW FOUNDATION – NOT USABLE EXCEPT FOR LIMITED STORAGE (AND AWAIT FUTURE PHASES) ALLOWS FOR REROOFING OF BUILDING TO PROTECT FROM WEATHER PHASE II PROVIDE PUBLIC RESTROOMS IN A PORTION OF LOWER LEVEL ONLY; UPPER LEVEL NOT USABLE EXCEPT FOR LIMITED STORAGE, IMPROVE EXTERIOR CONSTRUCTION TO PROTECT INTERIOR FROM WEATHER PHASE III COMPLETE FINISH OUT OF UPPER LEVEL AND EVENT SUPPORT SPACES ON THE LOWER LEVEL. ATTACHMENT 1 CONCEPTUAL SCHEME B - UPDATED UPUP DNDN Scale Project Number Date Drawn by Checked by Anderson HallasArchitects, PC ARCHITECTURE HISTORIC PRESERVATION COPYRIGHT 2018ANY UNAUTHORIZED USE OF THESE DOCUMENTS IS PROHIBITED WITHOUT THE WRITTEN CONSENT OF:ANDERSON HALLAS ARCHITECTS, P.C. PLANNING Issue 715 FOURTEENTH STREETGOLDEN, COLORADO 80401(303) 278-4378FAX (303) 278-0521 1/8" = 1'-0"1/4/2019 1:07:42 PMA1.0 AVON BARN 2018440AVON HAHNEWALD BARNRELOCATION ANDRE-PURPOSING950 W. Beaver Creek Blvd. Avon, CO12/19/2018 LWB ACAVON ~ COLORADONEW BARN SCHEME B No. Description Date 1/8" = 1'-0"1 GROUND LEVEL SCHEME B 1/8" = 1'-0"2 MAIN LEVEL SCHEME B NUPUPDNDN Scale Project Number Date Drawn by Checked by Anderson HallasArchitects, PCARCHITECTUREHISTORIC PRESERVATIONCOPYRIGHT 2018ANY UNAUTHORIZED USE OF THESE DOCUMENTS IS PROHIBITED WITHOUT THE WRITTEN CONSENT OF:ANDERSON HALLAS ARCHITECTS, P.C.PLANNING Issue 715 FOURTEENTH STREETGOLDEN, COLORADO 80401(303) 278-4378FAX (303) 278-0521 1/8" = 1'-0"1/4/2019 1:07:42 PMA1.0 AVON BARN 2018440AVON HAHNEWALD BARNRELOCATION ANDRE-PURPOSING950 W. Beaver Creek Blvd. Avon, CO12/19/2018 LWB ACAVON ~ COLORADONEW BARN SCHEME B No. Description Date 1/8" = 1'-0"1 GROUND LEVEL SCHEME B 1/8" = 1'-0"2 MAIN LEVEL SCHEME B N HAHNEWALD BARN - AVON, CO SEPTEMBER 27, 2018 HAHNEWALD BARN - CONCEPT SITE STUDY - SCHEME A MAIN STREET VENDOR MARKETLOADING PLAZA PARK MAINTENANCE PARKING AND SERVICE ACCESS LAKE STREET PLAZA DECK FILL THIS SECTION OF ROAD WITH CUT FROM BARN SITE +7435 ENTRY PLAZA HAHNEWALD BARN (1ST = 7435’ 2ND = 7448’) CREVICE GARDEN AND GRAND TERRACE STEPS MULTI-USE LAWN (ICE RINK PLACEHOLDER) HOMAGE TO AGRICULTURE AND EDIBLE LANDSCAPE ORNAMENTAL TREE (ALLOW VIEW FROM DECK) RETAINING WALL REQUIRED HERE +7435 +7436 +7435 +7433 +7435 7435+ 7434+7448+ INTERPRETIVE BARN DISPLAY MAIN LEVEL GROUND LEVEL SCALE:1/16”=1’-0” AVON HAHNEWALD BARN FINAL ALTERNATIVES • JANUARY 22, 2019 UP UP DN DN Scale Project Number Date Drawn by Checked by Anderson Hallas Architects, PC ARCHITECTURE HISTORIC PRESE R V A T I O N COPYRIGHT 2018ANY UNAUTHORI Z E D U S E O F T H E S E D O C U M E N T S I S PROHIBITED WIT H O U T T H E W R I T T E N C O N S E N T O F : ANDERSON HALL A S A R C H I T E C T S , P . C . PLANNING Issue 715 FOURTEENT H S T R E E TGOLDEN, COLOR A D O 8 0 4 0 1 (303) 278-4378FAX (303) 278-0521 1/8" = 1'-0"10/11/2018 12:33:10 PMA1.0 AVON BARN 2018440AVON HAHNEWALD BARNRELOCATION ANDRE-PURPOSING950 W. Beaver Creek Blvd. Avon, CO09/30/2018 LWB AC AVON ~ COLORADONEW BARN SCH E M E A No. D e s c r i p t i o n D a t e 1/8" = 1'-0" 1 GROUND LEVE L S C H E M E A 1/8" = 1'-0" 2 MAIN LEVEL SC H E M E A N ATTACHMENT 1 CONCEPTUAL SCHEME B - UPDATED HAHNEWALD BARN - AVON, CO SEPTEMBER 27, 2018 HAHNEWALD BARN - CONCEPT SITE STUDY - SCHEME A MAIN STREET VENDOR MARKETLOADING PLAZA PARK MAINTENANCE PARKING AND SERVICE ACCESS LAKE STREET PLAZA DECK FILL THIS SECTION OF ROAD WITH CUT FROM BARN SITE +7435 ENTRY PLAZA HAHNEWALD BARN (1ST = 7435’ 2ND = 7448’) CREVICE GARDEN AND GRAND TERRACE STEPS MULTI-USE LAWN (ICE RINK PLACEHOLDER) HOMAGE TO AGRICULTURE AND EDIBLE LANDSCAPE ORNAMENTAL TREE (ALLOW VIEW FROM DECK) RETAINING WALL REQUIRED HERE +7435 +7436 +7435 +7433 +7435 7435+ 7434+7448+ INTERPRETIVE BARN DISPLAY AVON HAHNEWALD BARN FINAL ALTERNATIVES • JANUARY 22, 2019 INTERIOR EVENT SPACE CHARACTER SKETCH ATTACHMENT 1 HAHNEWALD BARN - AVON, CO Decemeber 18, 2018 HAHNEWALD BARN - CONCEPT PLAN OPTION B - PHASING DIAGRAM LOADING PLAZA PARK MAINTENANCE PARKING AND SERVICE ACCESS LAKE STREET PLAZA DECK DECK +7435 +7434 +7433 +7433 7447+ 7434+ ENTRY PLAZA WITH 4’X6’ MONUMENT SIGN ENTRY PLAZA DROP OFF / ARRIVAL INTERPRETIVE BARN DISPLAY PHASE 2 IMPROVEMENTS PHASE 1 IMPROVEMENTS HAHNEWALD BARN (1ST = 7434’ 2ND = 7447’) CREVICE GARDEN AND DUAL GRAND STAIRS MULTI-USE LAWN (ICE RINK PLACEHOLDER) HOMAGE TO AGRICULTURE AND EDIBLE LANDSCAPE HOMAGE TO AGRICULTURE AND EDIBLE LANDSCAPE RETAINING WALL REQUIRED HERE MAIN STREET EXTENSION W/ VENDOR ALCOVES FOR MARKET & FESTIVALS EXPAND DEMONSTRATION GARDENS PARK PLAYING FIELD PHASE 3 IMPROVEMENTS 7434++7434FILL THIS SECTION OF ROAD WITH CUT FROM BARN SITE CONCEPTUAL SCHEME B - UPDATED HAHNEWALD BARN - AVON, CO SEPTEMBER 27, 2018 HAHNEWALD BARN - CONCEPT SITE STUDY - SCHEME A MAIN STREET VENDOR MARKETLOADING PLAZA PARK MAINTENANCE PARKING AND SERVICE ACCESS LAKE STREET PLAZA DECK FILL THIS SECTION OF ROAD WITH CUT FROM BARN SITE +7435 ENTRY PLAZA HAHNEWALD BARN (1ST = 7435’ 2ND = 7448’) CREVICE GARDEN AND GRAND TERRACE STEPS MULTI-USE LAWN (ICE RINK PLACEHOLDER) HOMAGE TO AGRICULTURE AND EDIBLE LANDSCAPE ORNAMENTAL TREE (ALLOW VIEW FROM DECK) RETAINING WALL REQUIRED HERE +7435 +7436 +7435 +7433 +7435 7435+ 7434+7448+ INTERPRETIVE BARN DISPLAY AVON HAHNEWALD BARN FINAL ALTERNATIVES • JANUARY 22, 2019 ATTACHMENT 1 AVON HAHNEWALD BARN FINAL ALTERNATIVES • JANUARY 22, 2019 HAHNEWALD BARN - AVON, CO SEPTEMBER 27, 2018 HAHNEWALD BARN - CONCEPT SITE STUDY - SCHEME A MAIN STREET VENDOR MARKETLOADING PLAZA PARK MAINTENANCE PARKING AND SERVICE ACCESS LAKE STREET PLAZA DECK FILL THIS SECTION OF ROAD WITH CUT FROM BARN SITE +7435 ENTRY PLAZA HAHNEWALD BARN (1ST = 7435’ 2ND = 7448’) CREVICE GARDEN AND GRAND TERRACE STEPS MULTI-USE LAWN (ICE RINK PLACEHOLDER) HOMAGE TO AGRICULTURE AND EDIBLE LANDSCAPE ORNAMENTAL TREE (ALLOW VIEW FROM DECK) RETAINING WALL REQUIRED HERE +7435 +7436 +7435 +7433 +7435 7435+ 7434+7448+ INTERPRETIVE BARN DISPLAY CONCEPTUAL SCHEME D HAHNEWALD BARN - AVON, CO Decemeber 18, 2018 HAHNEWALD BARN - CONCEPT PLAN OPTION D NOTTINGHAM LAKE AMPHITHEATER TOWN HALL APPROXIMATE LIMIT OF WORK EXISTING TREES TO DEMO EXISTING LOG STRUCTURE PROPERTY LINE HAHNEWALD BARN EXISTING MAINTENANCE YARD EXISTING FENCING (TYP.) SCHEME D: “STORAGE SCHEME” • DEMOLISHES EXISTING PARKS GARAGE ON SITE • MINIMIZE COSTS TO SAVE THE BARN • PRESERVES THE BARN INTACT • GIVES THE TOWN TIME TO RESOLVE THE FUTURE OF THE BARN • INCLUDES DEMOLITION OF EXISTING (NON-HISTORIC) LOG STRUCTURE • BARN WOULD PROVIDE STORAGE ATTACHMENT 1 AVON HAHNEWALD BARN FINAL ALTERNATIVES • JANUARY 22, 2019 HAHNEWALD BARN - AVON, CO SEPTEMBER 27, 2018 HAHNEWALD BARN - CONCEPT SITE STUDY - SCHEME A MAIN STREET VENDOR MARKETLOADING PLAZA PARK MAINTENANCE PARKING AND SERVICE ACCESS LAKE STREET PLAZA DECK FILL THIS SECTION OF ROAD WITH CUT FROM BARN SITE +7435 ENTRY PLAZA HAHNEWALD BARN (1ST = 7435’ 2ND = 7448’) CREVICE GARDEN AND GRAND TERRACE STEPS MULTI-USE LAWN (ICE RINK PLACEHOLDER) HOMAGE TO AGRICULTURE AND EDIBLE LANDSCAPE ORNAMENTAL TREE (ALLOW VIEW FROM DECK) RETAINING WALL REQUIRED HERE +7435 +7436 +7435 +7433 +7435 7435+ 7434+7448+ INTERPRETIVE BARN DISPLAY CONCEPTUAL SCHEME E SCHEME E: “STORAGE – NEAR SOFTBALL FIELD” • PRESERVES THE HISTORIC WOOD STRUCTURE OF THE BARN • MINIMIZES COSTS TO SAVE THE BARN • GIVES THE TOWN TIME TO RESOLVE THE FUTURE OF THE BARN • IN A PASTORAL SETTING • UTILIZES A CURRENTLY UNDEVELOPED AREA • INCLUDES ROOF REPLACEMENT AND PERMANENT CONCRETE FOUNDATIONS • LIKELY EXCLUDES FUTURE EVENT USE DUE TO ACCESS/PARKING ISSUES ATTACHMENT 1 AVON HAHNEWALD BARN FINAL ALTERNATIVES • JANUARY 22, 2019 HAHNEWALD BARN - AVON, CO SEPTEMBER 27, 2018 HAHNEWALD BARN - CONCEPT SITE STUDY - SCHEME A MAIN STREET VENDOR MARKETLOADING PLAZA PARK MAINTENANCE PARKING AND SERVICE ACCESS LAKE STREET PLAZA DECK FILL THIS SECTION OF ROAD WITH CUT FROM BARN SITE +7435 ENTRY PLAZA HAHNEWALD BARN (1ST = 7435’ 2ND = 7448’) CREVICE GARDEN AND GRAND TERRACE STEPS MULTI-USE LAWN (ICE RINK PLACEHOLDER) HOMAGE TO AGRICULTURE AND EDIBLE LANDSCAPE ORNAMENTAL TREE (ALLOW VIEW FROM DECK) RETAINING WALL REQUIRED HERE +7435 +7436 +7435 +7433 +7435 7435+ 7434+7448+ INTERPRETIVE BARN DISPLAY Scheme B –Phase 1 Scheme B –Phase 2 Scheme B –Phase 3 Scheme D Scheme E Approximate Net Construction Costs Initial Cost 1.5-1.6 Million* 900-960 Thousand 820-880 Thousand Phase 2 Cost**1.9-2.1 Million Phase 3 Cost**2.8-3.0 Million Total Cost of Scheme B if all phases completed 6.2-6.7 Million* * NOTE THAT THIS INCLUDES THE $600,000 INCLUDED IN THE PROPOSED 2020 PROJECTED BUDGET FOR DEMOLITION OF THE OLD TOWN HALL AND RELATED UTILITY MODIFICATIONS. ** IN ADDITION TO COSTS OF PREVIOUS PHASE(S). ASSUMES PREVIOUS PHASE(S) HAVE BEEN COMPLETED IN FULL. COSTS INCLUDE AN ESTIMATED 30% FOR “SOFT COSTS.” POTENTIAL ADDITIONAL SOURCES OF FUNDING: -DOLA GRANTS -OTHER GRANTS -FUNDRAISING CAMPAIGN ATTACHMENT 1 TOWN COUNCIL REPORT To: Honorable Mayor Sarah Smith Hymes and Avon Town Council From: Eric Heil, Town Attorney; Matt Pielsticker, Planning Director; Justin Hildreth, Town Engineer Meeting Date: January 8, 2019 Topic: Work Session and Review of Options for Hahnewald Barn SUMMARY: A Work Session has been scheduled for Staff to provide an update and overview of the status of the design work on the Hahnewald Barn, and to allow Council the opportunity for questions and discussion on this project prior to the January 22, 2019 Council meeting. Council will be asked to make a decision on January 22, 2019 with regard to the Hahnewald Barn project. This memorandum summarizes the status of the project and potential options for the project. WORK SESSION AGENDA • Presentation • Council Questions • Public Comments* • Council Discussion and Direction *An initial three (3) minute limit allowed to each person wishing to speak. Speaker may request more time at the end of the three (3) minutes, which may be approved by a majority of the Council. BACKGROUND: With the knowledge that the Hahnewald Barn represents the only remaining historic structure in Town, the Avon Historic Preservation Advisory Committee commissioned a Historical Field Analysis of the structure in 2012. The 2012 report was limited in scope due to the contractor’s inability to enter the property during the analysis. The Eagle River Water and Sanitation District (“ERWSD”) indicated its plans for a waste water plant expansion in 2012, which expansion will require the removal of the historic Hahnewald Barn structure from the site. This information prompted the Town to re-engage the historian who performed the 2012 study to conduct a more comprehensive study. The updated study, dated May 2016, is attached to this Report for your information as Attachment 1. During the Town-Owned Properties Master Plan process in 2017, advocates for the relocation of the Barn, with positive recommendation from the Planning and Zoning Commission, brought the Barn into the final plan as a possible multi-use structure in the corner of Nottingham Park. Relevant excerpts from the adopted Town Owned Properties plan are attached hereto as Attachment 2. ATTACHMENT 2  Page 2 In late summer last year, Council contracted with Anderson Hallas Architects, PC., (“Anderson Hallas”) for architectural and engineering services to prepare a pre-design and feasibility study and estimated pricing to relocate the Hahnewald Barn. Preliminary programming and site planning alternatives were presented to the Planning and Zoning Commission and Council in October and November of last year. The preliminary design and alternatives can be found at www.avon.org/barn. Anderson Hallas has been working to pursue the next level of detail and design for final PZC and Council meetings. On January 15, 2019 the Steering Committee (PZC with Historic Preservation Advisory Committee) will review the final work products, which include more detailed cost estimates. The Steering Committee will then provide a recommendation to the Town Council for review and consideration on January 22, 2019. This will conclude Anderson Hallas’ design work and contract. It is anticipated that the total cost of a project to relocate the Barn to the Town Hall site, remodel the structure to create two levels of interior building space, and repurpose for various community uses will exceed $7 million. If Council desires to proceed with the Hahnewald Barn project as contemplated in the Town Owned Properties Plan, the next step would be to retain Mammoth Movers to move the Barn to the old Town Hall parking lot with a moving cost estimate of $400,000. The next step in the design process would be to prepare construction drawings and go out to bid for firm construction costs. The construction drawing design phase is estimated to cost $500,000 to $700,000. Currently, there is $1,900,000 set aside for Town Owned Properties (which is potentially available for any project on any Town owned property). Staff provided a memorandum for the December 11, 2018 Council meeting which outlined the process for a special election on March 5, 2019, which would require Council to take action at the January 22, 2019 Council meeting. The estimate cost for a special election, including all direct costs and staff costs is $11,000 to $14,000. Mammoth Movers indicated that they are able to enter into a contract to move the Barn as late as early March, 2019. ALTERNATIVE OPTIONS: As part of the design and feasibility work conducted by Anderson Hallas, we have a better understanding of the range of costs and feasibility and challenges of alternative options. Council members have asked for information on other potential options to assist with the decision making process on this project. Other options are listed and described as follows. 1. Dismantle Structure and Store the Wood for Future Historic Reconstruction: The Town obtained bids to dismantle the Barn structure and store the wood. The estimated cost is $100,000-$200,000 (which includes detailed inventorying and numbering of each piece of lumber to allow for accurate re- assembly). This option would require a Request for Proposal for professional historic preservation company with experience documenting disassembly of historic structures. The Town physically has room on the north side of the Swift Gulch property to store the wood. It is estimated that the wood could be stored for 2-3 years without additional deterioration. Anderson Hallas estimates that approximately 20-25% of the lumber would be damaged during the dismantling and could not be reused. It is also expected that the structural integrity of the Barn would be compromised with dismantling such that any re-assembly would require an interior or exterior structure to hold the historic Barn wood together. It may be possible that a smaller (i.e. less length) historic representation version of the Barn could be created with the salvaged wood and the location for reconstruction is much more flexible. The estimated cost for this approach assuming that Town owned land used is $5 to $8 million depending upon the final size of the reconstructed barn and whether a basement is included. No design work has been pursued for this option so costs estimates are speculative. ATTACHMENT 2  Page 3 2. Dismantle Structure and Store Wood for Salvage: It is possible that the Town may be able to have the Barn dismantled for less cost without inventorying and numbering each piece of lumber and then the Barn wood could be available as salvage barn wood for other projects or for sale. Salvage of barn wood is not a traditional Town activity. 3. Move to Town Owned Property at the Village (at Avon): Town owns two tracts of land on Lot 1, Village (at Avon), including Planning Area B (approximately 4 acres) and Planning Area E (approximately 2 acres). The long length of the Barn makes it very difficult or not feasible to move the entire structure further east on Town roads through roundabouts and the Barn structure is too tall to move under the overpasses in Avon. The Union Pacific Railroad right-of-way narrows to only 2 rail tracks on the rail bridge over Avon Blvd. bridge overpass. Staff does not know if Union Pacific Railroad would permit the actual use of its rail tracks and if there is equipment that can fit on the rail track that is suitable for carrying and transporting the Barn structure down the track. It is anticipated that it may be possible but is likely to be greater cost due to the complexity of using separate equipment to transport on the rail tracks. 4. Move the Barn to Re-Use as a “Covered Barn” Recreation Bridge: A suggested use is to move the Barn to the former bridge crossing on the Eagle River just west of the ERWSD waste water plant. No engineering design and feasibility work has been performed for this option. This option would involve a minimal distance move; however, the move would be on the recreation trail and across a river rather than on existing roads and driveways. Re-use as a recreation path bridge would not require construction of a basement or extensive interior finishing, but would require the construction of a steel bridge structure to physically hold the Barn. Currently, there is no public sideway or path on south side of the Eagle River. Any cost estimate for this option is speculative, but is likely to exceed $2 or $3 million. The timeframe to perform engineering design work for this option and to obtain permits to build a new bridge across the Eagle River would be difficult, if not impossible, to complete in 2019. It may be possible to pursue this project with dismantling and re-assembling the Barn lumber (see options 1 and 2). 5. Move Barn Structure to Existing Parks Storage Structure: This option would involve demolishing the existing storage structure on the old Town Hall site and moving and re-using the Hahnewald Barn structure as to be re-used as a storage structure. This option is likely the least cost preservation option because (1) it involves moving the entire existing structure a short distance, (2) would be placed on a slab on grade foundation without a basement, and (3) would require only minimal interior improvements. The existing storage structure on the old Town Hall site is functional and has heat, plumbing and electricity. The estimated cost of this option is anticipated to exceed $2 million; however, the cost estimate is speculative and no design or feasibility work has been conducted on this option. 6. No Action: Council has the option of determining to take no further action and inform ERWSD. ATTACHMENTS ATTACHMENT 1 – Historical Field Analysis, May 2016 ATTACHMENT 2 – Town Owned Properties Plan excerpts ATTACHMENT 2 Tatanka Historical Associates Inc. Bringing the Past to Life Historical Documentation and Field Analysis HAHNEWALD BARN Avon Wastewater Treatment Plant 950 W. Beaver Creek Blvd. Avon, Colorado completed by Tatanka Historical Associates, Inc. P.O. Box 1909 Fort Collins, CO 80522 tatanka@verinet.com 970.221.1095 12 May 2016 ATTACHMENT 2 Tatanka Historical Associates Inc. Bringing the Past to Life Tatanka Historical Associates, Inc. P.O. Box 1909 Fort Collins, CO 80522 tatanka@verinet.com 970.221.1095 www.facebook.com/tatankahistoricalassociates 12 May 2016 Eagle River Water & Sanitation District 846 Forest Road Vail, CO 81657 Town of Avon P.O. Box 975 Avon, CO 81620 Subject: Historical Documentation & Field Analysis Hahnewald Barn, Avon, Colorado Dear Clients, In response to your recent request, I have completed the updated historical documentation and field analysis of the Hahnewald Barn. This large agricultural building, more than a century old, is now located on the property of the Avon Wastewater Treatment Plant in Avon, Colorado. I first took a look at the Hahnewald Barn six years ago, although at that time I was not able to enter the property. The building had to be documented from adjacent areas that offered views, which resulted in a limited degree of architectural description and analysis. This time I was provided with full access to the barn. In addition, I have completed additional archival research on its history that was not possible due to previous cost constraints. The results of my more comprehensive documentation and analysis are presented below. Sincerely, Ron Sladek President ATTACHMENT 2 Tatanka Historical Associates Inc. Bringing the Past to Life TABLE OF CONTENTS Location, Setting, Use & Ownership 1 Figure 1: Site Location Map 2 Figure 2: Satellite Image of the Barn and its Surroundings 2 Description of the Hahnewald Barn 3 Photo 1: North Side of the Barn 4 Photo 2: East Side of the Barn 4 Photo 3: South Side of the Barn 5 Photo 4: West Side of the Barn 6 Photo 5: Lower Level of the Barn 7 Photo 6: Upper Level of the Barn 7 Photo 7: Roof Framing System 8 Alterations to the Barn 9 History of the Hahnewald Barn 10 Figure 3: Map of the 1890 & 1893 Metcalf Land Patents 10 Figure 4: Aerial Photograph of the Avon Area, 1970 15 Photo 8: West Side of the Barn, early 1970s 16 Photo 9: Upper Level Interior, early 1970s 16 Figure 5: Plat of Benchmark at Beaver Creek, 1976 17 Comments on Historical and Architectural Significance 18 Comments on Condition and Preservation 20 Bibliography 22 Appendix A: Photos of the Hay Rail and Carrier 26 ATTACHMENT 2 1 Tatanka Historical Associates Inc. Bringing the Past to Life Hahnewald Barn Avon Wastewater Treatment Plant 950 W. Beaver Creek Blvd. Avon, Colorado Location, Setting, Use & Ownership The Hahnewald Barn is located in the Town of Avon on the grounds of the Avon Wastewater Treatment Plant. This fenced complex is owned and operated by the Eagle River Water and Sanitation District, which launched development of the facility in the late 1960s. Access to the restricted site is by way of a narrow dead-end street known as Millie’s Lane that extends toward the southeast from W. Beaver Creek Blvd. After passing the LiftView Condominiums, the street ends at the entrance to the wastewater treatment plant. The barn is located in the southwest corner of the wastewater treatment plant complex. This specific location correlates to the SE¼ of the SE¼ of the NE¼ of the NE¼ of Section 11, Township 5 South, Range 82 West. To the north, northeast and east are the buildings, parking lots, yards and landscaped areas that make up the wastewater treatment plant. Beyond the plant to the north are the historic Denver & Rio Grande Railroad corridor and Nottingham Lake. Constructed in 1887, the rail line remained in operation for over a century until it was placed out of use about twenty years ago. (see Figure 1: Site Location Map, on page 2) The Eagle River corridor occupies the areas to the southeast, south and southwest of the barn. This provides the barn with what little remains of its original rural, sparsely developed setting. Running parallel to the river’s north bank and located just outside the wastewater treatment plant’s south fence line is the Eagle Valley Trail, a popular route for walking, running and biking. To the west and northwest of the barn are the LiftView Condominiums. (see Figure 2: Satellite Image of the Barn and its Surroundings, on page 2) The Hahnewald Barn had a long history of use throughout much of the twentieth century as an agricultural building associated with the management of livestock. However, this use began to change by the early 1970s as the Avon area came under development and the adjacent wastewater treatment plant began to expand. For more than forty years, the plant’s managers and staff have used the building as a storage facility. It continues to serve this purpose today. ATTACHMENT 2 2 Tatanka Historical Associates Inc. Bringing the Past to Life Figure 1: Site Location Map USGS Edwards 7.5’ Topographic Quadrangle 1962 (revised 1987) Figure 2: Satellite Image of the Barn and its Surroundings ATTACHMENT 2 3 Tatanka Historical Associates Inc. Bringing the Past to Life Description of the Barn This large two-story, concrete and wood frame building rests upon a concrete foundation. Its rectangular footprint’s dimensions measure approximately 30’ from north to south x 125’ from east to west. While the building may first appear to be a bank barn, it is actually above ground on all four sides. The walls enclosing the main floor (lower level) are constructed of board-formed concrete that rises to a height of at least 6’ above grade. The rough concrete that was most likely mixed on site includes cobbles and sand that were probably collected from the adjacent grounds along the river. Above the concrete, the upper walls are framed with dimensional lumber and finished on the exterior with unpainted, weathered board-and-batten siding. All of the small windows on the building seem to have originally been four-light windows with wood frames. A long gabled roof covers the building. This terminates with a large hip on the east and a smaller clipped gable on the west. The roof has been finished with metal standing-seam paneling that was installed in more recent decades to replace the original wood shakes. Open eaves with exposed rafter ends are present along the entire perimeter. Each rafter tail was finished with a curved lower edge for ornamentation. Three rectangular, boxed ventilators rise from the ridgeline. These are constructed of wood framing with board and batten siding on the east and west, and wood louvers on the north and south. Each ventilator has a gabled roof that is also finished with metal paneling. North Side: The north side of the barn is both physically and visually impacted by the fact that the higher ground to the north slopes distinctly downward as it gets close to the building. This appears to be a non-historic grading modification to the site and is discussed below in relation to the building’s condition. The narrow space between the lower concrete wall and embankment was filled with snow during the current fieldwork, obscuring much of the wall from outside the building. Because of this, the features there had to be observed from the inside, where the storage of numerous items also obscured some areas from view. What is apparent is that a pedestrian entrance in the lower level has long been out of use because it is inaccessible from the steep slope outside the building. This entry holds a deteriorated wood plank door with bracing on the inside. Also along the wall are three or four window openings that no longer hold the original windows but retain their wood surrounds. A single entrance is located on the barn’s upper level near its northwest corner. This is reached by way of a dirt ramp that fills the steep slope below. In the entry is a large vertical wood plank sliding door that is hung from a metal rail inside the building. The wood threshold is deteriorated and the header above the entrance is arched. Two small window openings are present on the north wall. While the windows are gone and they are boarded closed, they retain their wood surrounds. Also present just below the eaves are six horizontal boards with bolts in the middle that retain the six internal tie rods that run through the building. ATTACHMENT 2 4 Tatanka Historical Associates Inc. Bringing the Past to Life Photo 1: North Side of the Barn East Side: The east side of the barn is fully exposed to view and holds a single entry into the lower level. This is centered in the concrete wall and contains a pair of wood plank swinging doors, with the planks set on a diagonal. Flanking the entrance are two small window spaces that have been boarded closed but retain their wood surrounds. The tops of the concrete walls on either side of the entry are angled downward toward the corners of the building. Photo 2: East Side of the Barn ATTACHMENT 2 5 Tatanka Historical Associates Inc. Bringing the Past to Life South Side: The south side of the barn is fully exposed to view but holds no entries. In the lower concrete wall are three window openings that have been boarded closed but retain their wood surrounds. Areas of the wall are deteriorated, with some sections entirely missing (more about this below in the condition section). It appears that there may have been a fourth window that is now gone. The upper wall has two small window spaces that are also boarded closed. Along the upper board-and-batten wall are a few additional features. Several horizontal boards that run the length of the building mark where the roofs of wood frame shed additions were once attached. Just below the eaves are six short horizontal boards with bolts in the middle. As on the north side, these retain the six internal tie rods that run through the building. Toward the upper southwest corner is a horizontal board with a metal rail attached to the top. Hanging from this is a vertical board with a metal wheel at the top. Just below the horizontal board, the vertical board is bolted into the building, rendering it stationary. What this feature was used for is currently unclear. Photo 3: South Side of the Barn West Side: The west side of the barn is fully exposed to view and holds an entry into the lower level. This contains a pair of wood-plank swinging doors with horizontal planks and wood surrounds. A large non-historic wooden handicap access symbol has been attached to one of the doors. As on the east side, the concrete wall flanking the entry angles downward toward the building’s corners. On either side of the entrance are two small window spaces that are set into the concrete wall. While both of these are boarded closed, a modern fuse box and electric meter are mounted to the window near the southwest corner. Electrical conduit rises upward from this meter, piercing the wall at a point just below the eave. This provides power to the non-historic electric lights within the building. ATTACHMENT 2 6 Tatanka Historical Associates Inc. Bringing the Past to Life The upper wall on this side of the building holds a large centered hayloft door that is constructed of vertical wood planks. This is braced with additional planking on the interior. Centered directly above the hayloft door is the end of the hay carrier rail, which projects from the roof’s clipped gable. This was constructed with a horizontal wood plank that supports the metal rail below. The Louden hay carrier, patented 1894, along with a 14’ section of rail from inside the building are now in the possession of Tamra Nottingham Underwood. (see photos in Appendix A) Two small windows are present in the upper wall of the barn. One holds the deteriorated frame of a four-light window and the other is boarded closed. Photo 4: West Side of the Barn Interior Features: The building’s lower level features a center aisle that runs the length of the barn. On either side of this to the north and south, the long spaces there may have originally been divided into livestock stalls or for other uses. Today these contain equipment and supplies stored by the wastewater treatment plant. Once cleared, closer inspection of the floor, walls and ceiling may reveal physical evidence of historic features and uses that are not currently apparent. Steel framing was installed in recent years in both the northern and southern areas to shore up the floor above and to address the deterioration of several segments of the exterior concrete wall along the south side of the building. The lower level floor is of poured concrete, at least along the central aisle, and the flanking north and south areas appear to be dirt. Around fourteen heavy squared timber posts, many with chamfered vertical corners, flank the central aisle and run the length of the building. Horizontal timber beams rest atop the posts, and these support the upper floor joists above. Diagonal timbers placed at periodic intervals provide lateral support to the posts and beam system. These run from the beams down to the bases of the outer concrete walls. The ceiling in the lower level is relatively low and consists solely of the upper floor’s open joists. Graffiti is found on some of the posts, beams and doors toward the east end. ATTACHMENT 2 7 Tatanka Historical Associates Inc. Bringing the Past to Life Photo 5: Lower Level of the Barn The barn’s upper level is an expansive open room that runs from wall to wall and from the floor to the roof. With its unfinished walls and no ceiling, the building’s dimensional lumber framing is fully exposed to view. This area is used to store equipment and supplies associated with the adjacent wastewater treatment plant. The only modern intrusions include metal and wood shelving and a small area along the north wall where a couple of minimally framed rooms are located. Photo 6: Upper Level of the Barn ATTACHMENT 2 8 Tatanka Historical Associates Inc. Bringing the Past to Life The upper level floor consists of its original wood planks. A simple rectangular pattern of widely spaced studs connected by two horizontal bands of short boards, together with sill and roof plates, forms the simple framing system along the walls. Horizontal wood plank tie beams formerly ran between the upper north and south walls, providing additional structural stability to the building. These have been cut off and replaced with six horizontal metal tie rods with turnbuckles. The rods are mounted to the walls with the wood planks that are visible along the exterior just below the eaves. Toward the middle of the interior, metal rod hangers suspended from the roof structure support the tie rods from above. The barn’s roof structure is light and without trusses, leaving the height of the space open for stacking hay. While the metal hayrail remains in place for a distance of about 5’ inside the west loft door, it terminates at that location. Presumably, the hay carrier once ran the entire length of the building. The roof rests upon the north and south exterior walls and is primarily formed of numerous rafters that meet at the gable peak with no ridge beam. Wood planks running the length of the building are attached to the outsides of the rafters to form the roof decking. These are clad on the exterior with the standing seam metal panels that are visible from outside the barn. A series of diagonal wood plank braces provide stability to the roof. These rest upon the roof plates at the tops of the north and south walls. From there they extend upward at a steep angle, attaching to the rafters at about their midpoint. Short horizontal boards with a slight incline connect the braces to the lower ends of the rafters just above the roof plates. Horizontal wood plank collar ties connect the upper lengths of the rafters to one another below the ridgeline, spanning the space from north to south. These are strengthened with a single band of horizontal boards that run the length of the building atop the collar ties. Vertical boards also connect every other collar tie to the upper rafter ends at the ridgeline above. Photo 7: Roof Framing System ATTACHMENT 2 9 Tatanka Historical Associates Inc. Bringing the Past to Life Grounds Around the Building: Unpaved grounds of varying dimensions surround the barn in all directions. To the north the ground slopes steeply upward from the long base of the building to the paved parking lot above. This narrow area is landscaped with grass, rocks, and several Aspen trees. The deep space at the base of the slope is filled with snow throughout the winter months. A short dirt ramp is present outside the barn’s north entrance near its northwest corner. This connects the parking lot to the barn’s upper level, and appears to be original to the building, suggesting that a ramp has always been located there. Beyond these features to the north are the paved parking lot and driveway, along with the wastewater treatment plant to the northeast. The ground just east of the building is at the level of the lower entrance. Two modern stacked concrete block walls with metal fencing on top rise a few yards to the east, one above the other. These run from north to south and form a terrace that encloses the small area outside the barn. Above the walls, the higher ground to the east is occupied by a gassed yard and a building associated with the wastewater treatment plant. The yard area south of the barn is unpaved and partially filled with piles of sand and gravel that are located against the building’s concrete wall. This area is bordered on the south by a dirt drive, a band of landscaping, and the chain link fence that runs along the perimeter of the property. The area west of the barn is narrow and consists solely of the dirt drive and chain link perimeter fence. Alterations to the Barn The barn is largely intact from its original date of construction and its period of agricultural use prior to the early 1970s, with few substantial alterations noted. (see early 1970s photos on page 16) The most obvious non-historic change has involved replacement of the wood shingle roof with the standing seam metal roof that remains there today. The south loafing shed addition has also been removed. These changes were completed during the past few decades. Most of the building’s small windows have been boarded closed and the frames and glass panes are now absent. However, the historic photograph from the early 1970s and limited physical evidence that remains on the barn show that these were primarily four-light windows with wood frames. The wood plank door on the lower west wall is not original, but is a replacement that dates from the past several decades. The original door there consisted of a pair of swinging doors with vertical planks rather than the current horizontal ones. The early 1970s photograph of the barn’s interior shows that the overhead north- south beams described above had already been cut by that time and the metal tie rods were in place. The hay carrier and a length of rail about 14’ in length have been removed and are in the possession of Tamra Nottingham Underwood. (see photos in Appendix A) ATTACHMENT 2 10 Tatanka Historical Associates Inc. Bringing the Past to Life Historical Background Prior to the 1880s, the entire Eagle River Valley existed in a state of undisturbed nature, with the river, open valleys, and forested slopes above supporting wildlife and generations of the Ute Indians. The State of Colorado had been established in 1876 and over the following years Euro-Americans moved ever closer to the Eagle River Valley. In the mountains to the east they established ranches and mining camps. Trappers visited the Eagle River Valley for years, however it wasn’t until the early 1880s that the first settlers arrived to establish ranches and communities there. Among the first to venture into the area was John C. Metcalf. The Metcalf/Metherd Era: John Conard Metcalf was born in Ohio in 1851 and by the time he was five years old both of his parents had died. He remained in Ohio throughout his childhood and was raised by an aunt. In 1879, John headed west to Colorado Springs, Colorado. What drew him there was his ailing older brother Ornan, a Civil War veteran who was struggling with tuberculosis. Ornan died that September and just over two months later John married Elizabeth Love. Known as Lizzie, she was the daughter of El Paso County livestock dealer John W. Love and was a decade younger than her husband.1 The 1880 federal census listed John and Lizzie as residing in the South Park area of Park County, in the mountains west and northwest of Colorado Springs. He had gained work as a ranchman, probably on a property owned by his father- in-law. By that time, Lizzie’s parents had moved to the mining town of Breckenridge, where John Love operated a feed stable. In 1881, John Metcalf and a small party of men, some of them members of his wife’s family, traveled from Breckenridge to Leadville and then down the Eagle River to the unsettled area that would soon come to be known as Avon. They found the land there so appealing that in May of 1882 John brought Lizzie and their infant son Wilbur to the locale. Lizzie’s parents resettled nearby, on a cattle ranch they established along Brush Creek near the town of Eagle. Over the following years, the Metcalfs and Loves became prominent in the Eagle River Valley community and both men served as early county commissioners. Upon their arrival, John built a log cabin on the open flats north of the river and the Metcalfs settled in to raise children and build their ranch. According to a memoir written years later by their daughter, Amy Metcalf Bowen, the cabin measured about 20’x 20’ and was built of unpeeled logs with a sod roof, single window, and a wood plank door. According to her estimate, it was located approximately 200’ from the river and about four-fifths of a mile west of where the Avon railroad station would soon be built. This placed the historic site of the cabin just north of where W. Beaver Creek Blvd. now crosses the Eagle River.2 1 Metcalf Family History, Unpublished Manuscript Posted on Ancestry.com; US Census Records for Lizzie Love, El Paso County, CO (1870). 2 US Census Records for John and Lizzie Metcalf, Park County, CO (1880); US Census Records for John W. Love, Breckenridge, Summit County, CO (1880) and Eagle County, CO (1885); Amy Metcalf Bowen, “Memories of Eagle County in the 1880s.” ATTACHMENT 2 11 Tatanka Historical Associates Inc. Bringing the Past to Life In 1887, John sold a strip of land 100’ wide through his land to the Denver & Rio Grande Railroad (D&RGRR). This served as the right-of-way that the railroad used to construct its main line through the valley. The following year, he secured a water appropriation from the Eagle River and used it to construct the Metcalf Ditch (this was adjudicated years later in 1901). A ditch statement filed with the State of Colorado in 1894 showed that the ditch’s owners were John C. Metcalf (3/7), George A. Townsend (1/7), and Nottingham & Company (3/7). It was two miles in length and just three feet deep. Today the ditch is completely erased from the landscape in the vicinity of the Town of Avon.3 Although the Metcalfs had settled on the land, they did not actually own the property for a number of years. To address this, in early June 1890 John purchased 160 acres from the United States government that consisted of the N½ of the NE¼ of Section 11 and the adjoining N½ of the NW¼ of Section 12. The boundaries of his acquisition included much of the land that eventually came to be occupied by the Town of Avon. Several years later, in July 1893, he filed a homestead claim to an additional 80 acres that made up the S½ of the SE¼ of Section 2. This parcel was located just north of the acreage that he had acquired three years earlier.4 Figure 3: Map of the 1890 and 1893 Metcalf Land Patents 3 Warranty Deed, John C. Metcalf to the Denver & Rio Grande Railroad, 10 January 1887; Statement of Claim to Water Right, Metcalf Ditch, Eagle County, Colorado, Water District No. 37, 16 August 1894. 4 Resume of Applications and Amended Applications, Colorado Water Division 5, August 1999; Cash Patent, USA to John C. Metcalf, 2 June 1890 for the N½ of the NE¼ of Section 11 and the N½ of the NW¼ of Section 12, Township 5 South, Range 82 West; Homestead Patent, USA to John C. Metcalf, 18 July 1893 for the S½ of the SE¼ of Section 2, Township 5 South, Range 82 West. ATTACHMENT 2 12 Tatanka Historical Associates Inc. Bringing the Past to Life Three years later, in December 1896, John transferred legal ownership of the 160 acres in Sections 2 and 11 to Lizzie (he may have already sold off the remaining 80 acres in Section 12 by that time). Why he did this appears to be related to the fact that the Klondike Gold Rush had started in August of that year. John left for the Yukon Territory, where he joined the estimated 100,000 prospectors who flooded the region in search of wealth. However, according to family history he disappeared there in 1898 and was presumed dead.5 Following the loss of their husband and father, Lizzie and the children moved to her parents’ ranch near Eagle, where they shared the home with a boarder named Charles Curry. Although he was seven years younger than Lizzie, the two struck up a relationship and were soon married. In April 1905, Lizzie and Charles Curry sold the acreage in Avon to Joseph Metherd for $3,700. The sale excluded the strip of land already transferred to the D&RGRR, but included their share in the Metcalf Ditch.6 Joseph Henry Metherd was born in Dayton, Ohio around 1870 and as a child moved with his family to Cass County, Indiana. After growing up on the family farm, he moved west to Denver, Colorado and in 1899 married Luella Burns there. They initially settled in Breckenridge but relocated to the Avon area by early 1902 with their growing family. According to a local newspaper article about the 1905 land purchase, the Metherds were residing at the time on a leased property known as the McCoy Ranch and had no immediate plans to settle on the Metcalf property. In addition, the Metcalf Ranch was already leased to another party. In any case, Joseph Metherd owned the acreage for just a few years before selling it to Paul Hahnewald in July 1908 for $10,000 (more than $250,000 in today’s currency value). Following the sale, Joseph and Luella left the Eagle River Valley for good and moved with their children first to Idaho and from there to Nevada and California.7 The Hahnewald Era: Paul Hahnewald not only acquired the acreage from Joseph Metherd in 1908, but on the same date as the land transfer he paid Metherd an additional $10,000 for a substantial number of items related to the ranching operation. These included about eight horses, sixty-four head of cattle, wagons, a buggy, a mower, a hay stacker, sleds, harnesses, plows, harrows, cultivators and other equipment. The deal included a blacksmith shop, complete with anvils, bellows and tools. A few weeks later, Paul spent another $1,125 on additional items from I. Fedor Schlaepfer. Among these were horses and cows, 5 Warranty Deed, John C. Metcalf to Lizzie Metcalf, 21 December 1896 for the S½ of the SE¼ of Section 2 and the N½ of the NE¼ of Section 11, Township 5 South, Range 82 West; Amy Metcalf Bowen, “Memories of Eagle County in the 1880s”; Records for John C. Metcalf on ancestry.com. 6 US Census Records for Lizzie Metcalf and Charles Curry, Eagle County, CO (1900); Warranty Deed, Lizzie Metcalf Curry and Charles A. Curry to Joseph H. Metherd, 29 April 1905. 7 Warranty Deed, Joseph H. Metherd to Paul Hahnewald, 17 July 1908; United States Census Records for Joseph H. Metherd, Cass County, OH (1880) and Kilsap County, WA (1910); Eagle County Blade, “Local Paragraphs,” Notes Related to Metherd Purchase, 4 May 1905; Eagle Valley Enterprise, Local Notes Regarding the Metcalf Family, 29 October 1943. ATTACHMENT 2 13 Tatanka Historical Associates Inc. Bringing the Past to Life along with a buggy, bobsleds, a wagon, three plows, log chains, yokes, a sled, and loading equipment consisting of a block, tackle and beam.8 Despite the large sum of money that Paul Hahnewald spent to acquire the property at Avon, he did not hold onto it for very long. In November 1908, just four months after he purchased the land, he sold it for $9,000 to his brother Albert.9 Born in Saxony, Germany in 1867, Albert immigrated to the United States in 1881. His wife Frances was from Fredricksburg, Texas, a German immigrant town in the hill country where the couple evidently met and married. They had three children, with just one son named Albert Jr.10 By the mid-1890s, Albert and Frances had moved to Leadville, where he acquired the popular Turner Hall bar. He also served two terms as a town alderman. Albert and his brothers Paul, August, Robert and Otto were engaged in mining and ranching. Together they discovered a rich lode of ore in Leadville during the late 1890s. In addition, they owned the Colorado Bakery, which sold baked goods, groceries, produce and confections.11 Following his purchase of the land at Avon in late 1908, Albert resettled his family there. He appears to have been the person who constructed the large barn that remains on the site today. Once it was completed, the building formed the nucleus of the ranchstead where Albert spent the following years raising livestock and growing feed crops such as grains and hay. Before long, he acquired 900 acres of ranchland close to Edwards, where he eventually ran 1,000 head of cattle, along with horses and hogs. It appears that this larger property became the family’s home ranch where they primarily lived. The ranch’s range extended from Red Canyon on the west to Gore Creek on the east.12 In addition to their mountain properties, the Hahnewald family maintained a home on Albion Street in Denver. After 1915, Albert divided his time between Eagle County and the Denver house. Albert Jr. joined him in managing the ranch, which operated as the Hahnewald Land & Livestock Co., although he was away for some time serving in the American Army during World War I. Three years later, following a December 1918 cattle-selling trip to Kansas City, Albert Sr. returned to Denver with a case of influenza. This occurred during the epidemic that was sweeping the nation. By the end of the month, he had succumbed to pneumonia and was buried in Fairmount Cemetery at the age of fifty-one.13 8 Bill of Sale, Joseph H. Metherd to Paul Hahnewald, 17 July 1908; Bill of Sale, I. Fedor Schlaepfer to Paul Hahnewald, 3 August 1908 (Schlaepfer appears to have been part of a family of Swiss immigrants whose members resided in Leadville). 9 Warranty Deed, Paul Hahnewald to Albert Hahnewald, 24 November 1908. 10 Carbonate Chronicle, “Business Man Suddenly Called,” 30 December 1918, p. 1; Eagle Valley Enterprise, “Frances Hahnewald Buried in Denver,” 16 March 1950, p. 1. 11 Carbonate Chronicle, “Business Man Suddenly Called,” 30 December 1918, p. 1 and “Albert Hahnewald,” obituary, 30 December 1918, p. 3; Eagle Valley Enterprise, “Paul Hahnewald Dies,” 12 November 1937, p. 1; Leadville Daily Chronicle, “The Colorado Bakery,” 26 May 1894, p. 3. 12 Carbonate Chronicle, “Business Man Suddenly Called,” 30 December 1918, p. 1. 13 Ibid. ATTACHMENT 2 14 Tatanka Historical Associates Inc. Bringing the Past to Life The Kroelling Era: In November 1915, Albert Hahnewald sold the Avon property, which included the large barn, to Paul Kroelling for $15,000. Paul Frederick Kroelling was born in Germany in 1864 and immigrated to the United States in 1889. He settled in Leadville, where he operated a slaughterhouse and meat market. Paul also served as a member of the volunteer fire department. In 1892 he married Anna Winters, who was also a native of Germany. They had two children, one of whom (Frederick) lived to adulthood. The family remained in Leadville until 1915, when they moved down the Eagle River to Avon.14 In the fall of 1917, the Kroellings were busy harvesting ninety acres that they had planted with crops. This included twelve acres of potatoes producing two hundred sacks to an acre, thirty acres of oats, and the remainder in hay at four tons to the acre. The hay was used to feed their cattle and would have been stored in the barn’s large upper floor hayloft. The family’s cattle and sheep were pastured on the property as well as along the Piney Divide. In 1921, Paul Kroelling was elected vice-president of the newly formed Avon Stockgrowers’ Association. During the 1920s, the Kroellings added head lettuce to the crops grown on their ranch.15 Paul died in 1938 on his Avon ranch and was buried in Leadville, and following the death of her husband Anna moved back there. She and their son Fred inherited the Avon property in 1940 through the settlement of Paul’s estate. In May 1948, they sold it and Fred moved to Carbondale, where he became a longtime resident. Anna died in Leadville in 1950 and was buried next to her husband.16 The Nottingham Era: On 1 May 1948, Harry A. Nottingham, a local rancher and member of the prominent family that had settled much of this area of the Eagle River Valley in the early 1880s, purchased the former Hahnewald Ranch at Avon. One month later, a public sale was held on the property to dispose of the Kroellings’ cattle, horses, machinery, household goods, tools and other miscellaneous items. Harry added the property to his extensive ranch holdings in the vicinity and held onto it until March 1955, when he transferred it to his oldest son Arnold (Harry A. Nottingham Jr.) together with several nearby parcels.17 14 Warranty Deed, Albert Hahnewald to Paul F. Kroelling, 1 November 1915; United States Census Records for Paul F. Kroelling, Leadville, CO (1900 & 1910); Carbonate Chronicle, “The officers elected are as follows…,” 22 April 1901, p. 2; “Paul Kroelling,” (death notice) 22 July 1938, p. 1. 15 Eagle Valley Enterprise, “Eagle County Farmers Are Still Busy,” 19 October 1917, p. 1; Eagle Valley Enterprise, “Stockgrowers of Avon District Form Association,” 25 March 1921, p. 4; Eagle Valley Enterprise, “Paul Kroelling one of the most progressive young ranchers…,” 24 February 1922, p. 5. 16 Eagle Valley Enterprise, “P. F. Kroelling Dies,” 13 July 1938; Eagle Valley Enterprise, “Paul Kroelling,” (death notice) 22 July 1938, p. 1; Warranty Deed to Joint Tenants, Estate of Paul F. Kroelling to Anna Kroelling and Fred Kroelling, 11 March 1940; Eagle Valley Enterprise, “Anna Kroelling,” 27 July 1950, p. 1. 17 Warranty Deed, Anna Kroelling and Fred Kroelling to Harry A. Nottingham, 1 May 1948; Eagle Valley Enterprise, “Public Sale!,” (advertisement) 4 June 1948, p. 4; Warranty Deed, Harry A. Nottingham to Harry A. Nottingham, Jr., 31 March 1955. ATTACHMENT 2 15 Tatanka Historical Associates Inc. Bringing the Past to Life After Arnold acquired the property, his brother Allan became a co-owner. From 1948 on, they ran sheep there and used the large barn’s lower level for livestock shelter and lambing. This area of the building held a number of pens that housed the ewes and their lambs. The upper level served as a hayloft. Off the barn’s south wall, the long loafing shed that once stood there also sheltered the sheep. In 1966, Allan moved into the log home on the property with his wife Linda and their children. This may have been the same log cabin built by John Metcalf in 1882, although by that time it had been improved and expanded with a kitchen and dining room.18 Figure 4: Aerial Photograph of the Avon Area View to the Southeast, 9 October 1970 The Nottinghams remained on the ranch for six years until December 1972, when Arnold and Allen sold a number of their area lands to Benchmark-Avon Properties. At that time, Benchmark was in the process of assembling acreage for development of the town of Avon, and the Nottingham parcels were key to their plan. The Town of Avon was incorporated in 1978 and Allan not only served on its first town council but was also mayor for twelve years. This decade marked the end of the area’s history as a ranching center and the beginning of its development in association with the nearby Beaver Creek Ski Resort.19 18 Allan Nottingham Interview, 2 May 2016 19 Ibid.; Warranty Deed to Corporation, H. Arnold Nottingham and Allan R. Nottingham to Benchmark-Avon Properties, 27 December 1972. ATTACHMENT 2 16 Tatanka Historical Associates Inc. Bringing the Past to Life Photo 8: West End of the Barn, early 1970s note the loafing shed addition to the south (courtesy of Tamra Nottingham Underwood) Photo 9: Upper Level Interior, early 1970s (courtesy of Tamra Nottingham Underwood) ATTACHMENT 2 17 Tatanka Historical Associates Inc. Bringing the Past to Life As Benchmark subdivided the former Metcalf-Hahnewald-Kroelling-Nottingham lands during the 1970s, the parcel containing the Hahnewald Barn became Tract O of Block 3 and was reduced to a size of 1.06 acres. To the north and east is Tract N, a 5.883-acre parcel acquired in 1969 that immediately became the location of the Avon Wastewater Treatment Plant. (see Figure 5) Figure 5: Plat of the Benchmark at Beaver Creek Subdivision Revised Final Plat, Sheet 2 of 3 9 August 1976 In 1977, Benchmark at Beaver Creek sold the parcel containing the barn to Alameda National Bank in Lakewood, Colorado for $83,112. Five years later, the bank sold it to the Upper Eagle Valley Sanitation District for $98,119. Finally, in 1996 it was transferred one last time to the Eagle River Water and Sanitation District, which continues to own the barn today. During the late 1960s and 1970s, the areas to the north, east and west of the barn were cleared for redevelopment. This included moving the historic log cabin to Nottingham Park. Construction of the Avon Wastewater Treatment Plant began in 1969, the LiftView Condominums emerged to the west, and the Eagle Valley Trail was developed to the south along the river. Despite these changes and the passage of time, the Hahnewald Barn has remained in its original location for over a century.20 20 Warranty Deed, Benchmark at Beaver Creek to Alameda National Bank, 28 December 1977; Special Warranty Deed, Alameda National Bank to Upper Eagle Valley Sanitation District, 16 December 1982; Warranty Deed, Upper Eagle Valley Consolidated Sanitation District to the Eagle River Water and Sanitation District, 1 July 1996. ATTACHMENT 2 18 Tatanka Historical Associates Inc. Bringing the Past to Life Comments on Historical & Architectural Significance Based upon the extensive field documentation and archival research that were completed for this project and are presented above, the following text provides information and analysis about the resulting historical and architectural significance of the Hahnewald Barn. Also addressed is the question of its architectural integrity from a preservation standpoint. Although the land where the Hahnewald Barn sits was first settled in 1882 and was used for ranching over the following ninety years, it wasn’t until around 1910 that the building was constructed. Over the decades between 1910 and 1972, it was integral to ranching operations that were conducted by three successive families, the Hahnewalds (1910-1915), the Kroellings (1915-1948), and the Nottinghams (1948-1972). During this long period, the building was used to shelter livestock and store hay. Since its agricultural use came to an end forty- four years ago, it has served as a storage facility associated with the adjacent Avon Wastewater Treatment Plant. In relation to its sixty-two years of historic agricultural use, the barn may be viewed as associated with events that have made a significant contribution to the broad pattern of the history of Avon during the twentieth century. As described in the historical section above, it conveys much about the role it played in area agriculture. The barn also conveys the story of three prominent families who initially settled in Leadville before making their way to the Eagle River Valley and successfully reestablishing themselves there as ranchers. In doing so, they followed an important pattern of settlement that was associated with the decades that came after the mining era. Today the barn is a very rare remnant of Avon’s agricultural heritage, most of which has disappeared in recent decades. The Hahnewald Barn is also of interest from an architectural standpoint. In light of the various styles of historic barns that exist across the United States, it may be classified in a few different ways, all of which are simply descriptive of the building’s form and style. It can be called a gable entrance barn, a transverse- crib barn, or a basement barn. These all refer to a building that has a short lower level where livestock were housed, and a much taller upper level that served as a hayloft. Its lower level entrances are situated directly across from each other on the gable ends of the building and are connected by a long central alley that was flanked by long spaces that were used to house the animals. This style of barn originated in New England and upstate New York during the middle years of the nineteenth century. It then became popular in the Midwest as the nation expanded in that direction. During the settlement era of the late 1800s and early 1900s, migrants brought the style to the West, including Colorado, where it appeared in various locations. It proved to be a very functional style that worked well in ranch settings and for dairy operations. ATTACHMENT 2 19 Tatanka Historical Associates Inc. Bringing the Past to Life Based upon its style and details, the Hahnewald Barn embodies the distinctive characteristics of a type, period, and method of construction that are present in its architecture. In other words, the building continues to convey the important elements of this particular style and the methods that were employed in its construction. Consequently, it is a locally rare example of early 1900s agricultural architecture, little of which is left standing in the Avon area today. Regarding the question of architectural integrity (this is different from condition), the barn has changed little since it was constructed over a century ago. Seven aspects of integrity have been defined by the National Park Service and are used throughout the country to analyze historic buildings, structures and sites. These are location, design, setting, materials, workmanship, feeling, and association. The precise definitions of these terms can be found in National Park Service Bulletin 15 at www.nps.gov/Nr/publications/bulletins/nrb15. In general, the aspects of location, design, workmanship, feeling and association all appear to be very intact on this building. Anyone who views the Hahnewald Barn today can easily see that it is quite old and is associated with the area’s ranching heritage. The most obvious change in recent decades has involved replacement of the original wood shingle roof with metal panels. While this utilitarian solution to an aging roof is not ideal and detracts somewhat from its historic appearance, this has become a common approach to replacing wooden roofs on historic agricultural buildings and primarily impacts the aspect of materials. However, this is viewed as a moderate alteration to the barn’s integrity since it did not change the form of the roof and the remaining historic materials are largely intact. The other non-historic alterations to the barn that are described above are less obvious and have done little to diminish its architectural integrity. The building retains its original size and form, its lower concrete walls, its board and batten siding, its window and door locations, its hayrail projecting from the roof, and its rooftop ventilators. The interior also exhibits the original structure of the building, with its heavy lower level post and beams, and the upper level’s wood floor and lighter wall and roof framing. Changes that have occurred to the setting around the barn are more distinct. These have involved the disappearance over the past several decades of the associated ranch buildings and the rural landscape as a whole, except for the river corridor to the south. Due to these changes, this aspect of integrity is more substantially diminished than any of the others. This raises a question of whether the loss of setting is impactful enough to have damaged the barn’s overall integrity. The answer probably rests in the fact that for a building to exhibit a good degree of architectural integrity, only a predominance of the aspects of integrity must exist. How local and state officials completing formal review of the property might interpret this remains uncertain. ATTACHMENT 2 20 Tatanka Historical Associates Inc. Bringing the Past to Life Comments on Condition and Preservation Finally, the author of this study was asked to comment on the condition of the Hahnewald Barn and practical options for its preservation. However, it must be understood that the following observations and statements are provided from the perspective of an experienced historic preservation professional and not a licensed engineer or architect. After more than a century of use and exposure to the elements, the Hahnewald Barn is in need of a number of repairs. The structure of the building appears to be quite good overall, with most of the concrete, woodwork and architectural details intact and little changed from its original construction. Most obvious is the deterioration that has occurred along the lower concrete walls, much of it related to moisture damage. The ground outside the north wall slopes steeply down to the building and is filled with snow for half the year. This results in a situation where melting snow and rainfall do not drain properly away from the building. Not only has this impacted the concrete wall, but the lower door and windows along this side of the barn are also damaged. It is likely that the deterioration found along the south concrete wall, which is the most severely damaged area of the building, started decades ago when the loafing shed was still there. Over the years this probably filled with a deep layer of manure that rested against the concrete wall and launched its deterioration. After the loafing shed was removed, the storage of sand and gravel piles in the same location appears to have accelerated the damage. Today the south concrete wall is structurally compromised by the fact that a large area is completely missing. Together with the adjacent deteriorated areas, about one- third of the south wall is compromised and in need of attention. Steel beams and scaffolding have been placed inside the lower level of the building to shore up these areas and prevent it from collapsing. This is a temporary solution that needs to be addressed in the near future. If the barn were to remain where it is, new segments of the concrete walls will need to be constructed, but only where these materials are damaged and missing. In addition, there is a need to address moisture and drainage problems so that future damage is avoided. Because the concrete walls are so important to the integrity and structural stability of the building, work on the damaged areas should be done with the guidance of a preservation architect or engineer. It is not advisable to just turn it over to a concrete contractor. Another structural item that should be inspected by a preservation architect or engineer involves the removal of the north-south horizontal beams that were located within the upper level hayloft. These were severed decades ago, sometime prior to the early 1970s, and the stability of the long north and south walls has been dependent since then upon the six tie bars that remain in place. ATTACHMENT 2 21 Tatanka Historical Associates Inc. Bringing the Past to Life These appear to have done their job and the walls do not seem to be bowing outward. However, this should be inspected more closely to ensure that the loss of the beams has not resulted in a building that is structurally compromised. In addition, the tie bars may need to be adjusted from time to time, and it is not known if that has ever been done. The only other features on the barn that need attention are some of its smaller architectural details. For example, deterioration of the doors and windows should be addressed to ensure that they are restored and working as intended. The north door on the lower level is being pushed inward by the snow and is deteriorating due to drainage problems outside the building. As the windows all over the barn deteriorated, they were simply boarded closed rather than being fixed. These should be replaced with windows that are fabricated to match the originals. The historic photograph on page 16, together with remnants that remain on the building, should serve as guides for their fabrication. The lower level doors on the west and possibly east may need to be reconstructed, since at least one of these is non-historic. On the upper level, the board and batten siding seems to be functioning well, but may need some attention to make sure that it is secured to the building. The threshold at the large entry on the upper north side has been damaged and needs to be repaired. This damage has also exposed the lower level below to water infiltration. Finally, the ventilators atop the roof look like they require some repairs. While the discussion above addresses condition issues and preservation recommendations, the Eagle River Water and Sanitation District has determined that the barn must be removed to make room for expansion of the Avon Wastewater Treatment Plant. There are two possible methods of accomplishing this. One of these is demolition and the other is to have the building moved to a new site. Demolition will obviously result in total loss of the barn, one of the last historic buildings in its original location in Avon that is directly related to its agricultural heritage. On the other hand, moving the barn will allow it to survive. Where the barn is moved to may make some difference to the community. A privately owned property is one possibility. An ideal public location might be Nottingham Park across the rail corridor to the north. There it would rest upon land that was also associated with the ranch from its beginnings in the late 1800s. In addition, this would place the barn closer to the relocated log cabin that formerly stood to its west. In Nottingham Park, the barn could be repurposed to serve the community, making it more accessible to the public than it has been for many years. Wherever it might end up, if the barn is to be moved it will require new concrete lower walls that should essentially replicate the ones there today. The woodwork throughout the building will need to be carefully disassembled, moved, and then reassembled on the new site. Interpretive signage placed outside the building could provide the public with information about its history, along with discussion of the fact that it was moved and saved for the benefit of the community. ATTACHMENT 2 22 Tatanka Historical Associates Inc. Bringing the Past to Life Bibliography Aerial Photograph of the Avon Area, View to the Southeast, 9 October 1970. Bill of Sale, Joseph H. Metherd to Paul Hahnewald, 17 July 1908, Eagle County Clerk and Recorder, Book 50, Page 540. Bill of Sale, I. Fedor Schlaepfer to Paul Hahnewald, 3 August 1908, Eagle County Clerk and Recorder, Book 50, Page 541. Bowen, Amy Metcalf. “Memories of Eagle County in the 1880s.” Unpublished manuscript in the historical collection of the Eagle Valley Library District, Eagle, Colorado, no date. (Bowen mentioned that the cabin built by her father in 1882 was still standing at the time she wrote this material, which was no earlier than the 1930s.) Carbonate Chronicle (Leadville) “The officers elected are as follows…,” 22 April 1901, p. 2. “Society,” 4 September 1911, p. 6. “Business Man Suddenly Called,” 30 December 1918, p. 1. “Albert Hahnewald,” (obituary) 30 December 1918, p. 3. Cash Patent, USA to John C. Metcalf, 2 June 1890. Eagle County Clerk & Recorder, Book 48, Page 272. General Land Office, Certificate No. 581 for the N½ of the NE¼ of Section 11 and the N½ of the NW¼ of Section 12, Township 5 South, Range 82 West. Decree of Final Settlement, Estate of Paul F. Kroelling, 11 March 1940, Eagle County Clerk and Recorder, Book 124, Page 524. Eagle County Blade (Eagle) “Local Paragraphs,” Notes Related to Metherd Purchase, 4 May 1905, p. 1 Eagle Valley Enterprise (Eagle) “Brand Directory,” 18 August 1916, p. 4 “Brand Directory,” 1 March 1918, p. 4 “Albert Hahnewald was down from the ranch,” 28 January 1921, p. 5 “Stockgrowers of Avon District Form Association,” 25 March 1921, p. 4 “Obbie Hahnewald Commits Suicide,” 20 August 1926, p. 1 “Frances Hahnewald Buried in Denver,” 16 March 1950, p. 1 “Eagle County Farmers Are Still Busy,” 19 October 1917, p. 1 “One of the really old settlers…, 29 October 1943, p. 5 “John W. Love…John C. Metcalf...,” 5 August 1921, p. 1 “Paul Hahnewald Dies,” 12 November 1937, p. 1 “Paul Kroelling one of the…,” 24 February 1922, p. 5 “P. F. Kroelling Dies,” 13 July 1938 “Paul Kroelling,” (death notice) 22 July 1938, p. 1 ATTACHMENT 2 23 Tatanka Historical Associates Inc. Bringing the Past to Life “Anna Kroelling,” 27 July 1950, p. 1 “Public Sale!,” (advertisement) 4 June 1948, p. 4 Edwards 7.5’ Topographic Quadrangle Map, United States Geological Survey, 1962 (revised 1987). Endersby, Elric, Alexander Greenwood and David Larkin. Barn: The Art of a Working Building. Boston, MA: Houghton Mifflin Company, 1992. Hart, Bobby. Bob-O’s Turn in Avon, Colorado. Bloomington, IN: AuthorHouse, 2005. Historic Photographs of the Hahnewald Barn, From the Collection of Tamra Nottingham Underwood, early 1970s. Homestead Patent, USA to John C. Metcalf, 18 July 1893. Eagle County Clerk & Recorder, Book 48, Page 508. General Land Office, Certificate No. 410 for the S½ of the SE¼ of Section 2, Township 5 South, Range 82 West. Leadville Daily Chronicle “The Colorado Bakery,” (advertisement) 26 May 1894, p. 3 “The Exciting Adventure of Two Young Men Who Went to the Woods,” 23 December 1897, p. 4 Metcalf Family History, Unpublished Manuscript Posted on Ancestry.com. Nottingham, Allan. Interviewed by Ron Sladek of Tatanka Historical Associates Inc. on 2 May 2016. Plat of the Benchmark at Beaver Creek Subdivision, Revised Final Plat, Reception No. 134061, Sheet 2 of 3, 9 August 1976, Eagle County Clerk and Recorder, Book 247, Page 989. Property Record Card, Parcel 2105-111-01-010, Eagle County Assessor. Receipt for Inheritance Tax, Estate of Paul F. Kroelling, 25 January 1939, Eagle County Clerk and Recorder, Book 124, Page 318. Resume of Applications and Amended Applications, Colorado Water Division 5, August 1999. Special Warranty Deed, Alameda National Bank to Upper Eagle Valley Sanitation District, 16 December 1982, Eagle County Clerk and Recorder, Book 351, Page 372. Statement of Claim to Water Right, Metcalf Ditch, Eagle County, Colorado, Water District No. 37, 16 August 1894. ATTACHMENT 2 24 Tatanka Historical Associates Inc. Bringing the Past to Life United States Census Records for Elizabeth “Lizzie” Love, El Paso County, CO (1870). United States Census Records for John and Lizzie Metcalf, Park County, CO (1880). United States Census Records for John W. Love, Breckenridge, Summit County, CO (1880) and Eagle County, CO (1885). United States Census Records for John W. Love, Elizabeth Metcalf and Charles Curry, Eagle County, CO (1900). United States Census Records for Joseph H. Metherd, Cass County, OH (1880), Kilsap County, WA (1910). United States Census Records for Paul F. Kroelling, Leadville, CO (1900 & 1910) and Avon, CO (1920). United States Census Records for the family of Harry and Marie Nottingham, Avon, CO (1940). Vlach, John Michael. Barns. New York, NY: W. W. Norton & Company, 2003. Warranty Deed, John C. Metcalf to the Denver & Rio Grande Railroad, 10 January 1887, Eagle County Clerk and Recorder, Book 19, Page 586. Warranty Deed, John C. Metcalf to Lizzie Metcalf, 21 December 1896, Eagle County Clerk and Recorder, Book 47, Page 218. Warranty Deed, Lizzie Metcalf Curry and Charles A. Curry to Joseph H. Metherd, 29 April 1905, Eagle County Clerk and Recorder, Book 72, Page 66. Warranty Deed, Joseph H. Metherd to Paul Hahnewald, 17 July 1908, Eagle County Clerk and Recorder, Book 72, Page 422. Warranty Deed, Paul Hahnewald to Albert Hahnewald, 24 November 1908, Eagle County Clerk and Recorder, Book 72, Page 449. Warranty Deed, Albert Hahnewald to Paul F. Kroelling, 1 November 1915, Eagle County Clerk and Recorder, Book 87, Page 63. Warranty Deed, Anna Kroelling and Fred Kroelling to Harry A. Nottingham, 1 May 1948, Eagle County Clerk and Recorder, Book 131, Page 353. Warranty Deed, Harry A. Nottingham to Harry A. Nottingham, Jr., 31 March 1955, Eagle County Clerk and Recorder, Book 148, Page 9. ATTACHMENT 2 25 Tatanka Historical Associates Inc. Bringing the Past to Life Warranty Deed, Benchmark at Beaver Creek to Alameda National Bank, 28 December 1977, Eagle County Clerk and Recorder, Book 264, Page 94. Warranty Deed, Upper Eagle Valley Consolidated Sanitation District to the Eagle River Water and Sanitation District, 1 July 1996, Eagle County Clerk and Recorder, Book 708, Page 212. Warranty Deed to Corporation, H. Arnold Nottingham and Allan R. Nottingham to Benchmark-Avon Properties, 27 December 1972, Eagle County Clerk and Recorder, Book 227, Page 253. Warranty Deed to Joint Tenants, Estate of Paul F. Kroelling to Anna Kroelling and Fred Kroelling, 11 March 1940, Eagle County Clerk and Recorder, Book 127, Page 126. Welch, Shirley and the Eagle County Historical Society. The Eagle River Valley. Charleston, SC: Arcadia Publishing, Images of America Series, 2008. ATTACHMENT 2 26 Tatanka Historical Associates Inc. Bringing the Past to Life Appendix A Photos of the Hay Rail and Carrier in the Possession of Tamra Nottingham Underwood The rail shown here extends beyond the photo and is 14’ in length. (photograph by Allan R. Nottingham) The Louden Hay Carrier, Patented 1894 and Manufactured by the Louden Machinery Company of Fairfield, Iowa. ATTACHMENT 2 17 TRACT G Image credit: Town of Avon ATTACHMENT 2 18 | Tract G OVERVIEW CURRENT USES - FACILITY AREA The existing facilities within Tract G includes the Avon Recreation Center, the Avon Library, Old Town Hall, 351 Benchmark Property (former fire station), and Main Street Pedestrian Mall. Town municipal services will be moved to the New Town Hall in 2018. Relocation of municipal services, and essential services moving to the Joint Public Facility in 2017, provides an opportunity to create other uses in this critical core parcel. CURRENT USES - HARRY A. NOTTINGHAM PARK The park is valued by the community for its open green space. The amenities within the park currently include: • Open space • Nottingham Lake for fishing, swimming, and stand-up paddle boarding • Two athletic fields • Children’s playground • Beach and swim area • Picnic tables • Barbecue grills • Recreational paths • Three tennis courts on the west end of the park CURRENT ZONING: facility and park AREA OF FACILITY: 46.88 acres TRACT G EXISTING CONDITIONS Avon Performance Pavilion Old Town Hall • Two basketball courts on the west end of the park • Four pickleball courts • Softball field on the west end of the park • Two sand volleyball courts • Renovated restroom facility • Avon Performance Pavilion that includes a 25’x 45’ stage, a large deck over the lake, and a green room available for rental • Early morning hour dog park SITE DESCRIPTION Tract G represents the civic core of the Town of Avon. The topography at the site is mostly level with no natural steep slope areas. Great views towards Beaver Creek Resort are found throughout the park site. Nottingham Lake allows recreational access and a beach area. Nearby, at the Avon Waste Water Treatment Plant, the historic Hahnewald Barn is slated to be demolished by the spring of 2019. The Hahnewald Barn was fully evaluated during the planning process, including various opportunities for relocating the structure onto town -owned properties. It is being evaluated for relocation to Tract G. Image credit: Town of Avon Image credit: Design Workshop ATTACHMENT 2 19 VILLAGENOTTINGHAMRD CHIMING BELLSMOUNTAIN S A G E DOGWOODDRPOSTBLVDAVONRDUSHWY6 U S HWY 6 ROWELDR WI LLI SPLINT ERS TATE70ACCESS RD EBEAVERCREEKBLVD DEER BLVD B E A V E RC R E E K PLAVONRDOLDTRAILRD W BEAVER CREEK BLVD T R O U T POND LN KAYAKCTBEAR CTSHOOTINGSTAR B E A V E R RDEAGLERD LITTLE PTJUNE PT RIVERFRONTLN NOTTINGHAM RANCHRD D E E R RUNBENCHMARK R D YODERAVE CHAPARRALRD RIVERSIDE C T SAWATCH DR ST.ANDREWS PL CHAPELPL 781 SPURBACHELORRIDGELUPINE LNNORTH PTPH EASANT CTJUNECREEKTRLS U N RD FOXLN BACHELORGULCH RD LARKS P U R L NDRAWSPURMILLIESLNBLUEFLAX LIFT RDCOYOTE RIDGE INTER S T A T E 7 0 BENCH MARK RDLAKES TJUNECRLONGSPUR EAGLEBENDDR USHWY6 INTE R S T A T E 7 0 HORIZON BENCHMARKRDSWIFTGULCHRD INTERSTATE70A C C E S S R DWWILDWOODRDWOODRUSHJUNECREEKSPUR W ALKINGM O UNT AIN SLNLONGSUNLN INTE R STATE70ACCESSRD PIECE- O- C A K E INTER STATE70ACCESSRD EHURDLNWILDRIDGERDDEADBUCKRESERVOIR D AY BREAKRIDGERDWILDWOODRD ELKHO RNPIECE-O-CAKERED&WHITEMOUNTAINAVONRDWILLIAMJ.P OST B L V D VIL L A GE RDVILLAGERDC O T T O N WO O D R DO’NEALSPURKNUDSONRANCHRDMETCALFRDMETCALFRDCASTLEPEAKGATE STO N E C R E E K D RJUNECREEKRD E A G L E D REAGLEDR SADDLERIDGELOOP BA C H E L O R G U L C H TR L BAC H E LO R GULCHTRLBEARPAWPEAKVIEWEWILDRIDGERD EWILDRIDGERDBEAVERCREEKDRGROUNDPLUM HOLDENRDHOL DENRDFLATPT GOLDENROD RIVERBEND DR CAST L E PEA KCLO S E C O Y O T E CI RFAWCETTRDCOLUMBIN E CIRWWILDRIDGERDGROUSECT DE E R B L V D DEER BLVDBEAVERCREEKPTWILDROSEPAINTBRUSHPAINTBRUSH PRAT E R R D NFAIRWAYDRWAYNECREEKR DSF AI RWAYD R ELKLN D AY B R E A K R ID G E R D TALLTIMBER H UMM I NG B IR DBEARTRAPRDMETCALFCREEK D A V O SDAVOSBUFFEHRBUFFEHRMOUNTAINSTARDRMOUNTAINSTARDR SAWATCHDR OTAPARK CHIMINGBE L L S KAYAK CTB U C KCREEKRD SHEPHERD RIDGE DOE CTRIVERSIDE RDDAKOTA PARKGREENWAYE CIRKNUDSONRANCHPLACG O PH E R RD TROUT CTGROUNDPLUMCOYOTE CTKEDSPURLARK CTDEER CT JASMINE VILLAGERDN E A G LE CT INTERSTATE70ACCESSRD GOSHAWKROSECROWNFERRETLN EAGLE-VAIL RDC H A P E LP LSKYW ATCHCT W ILLIA M J.P O S T B L V D W ILLIAMJ.POSTBLVDRI VERBENDCTBUCKHORNLN RABBITBRUSHPRIMROSEWOODVIOLET P T A R M IG A N CTWILLIAMJ.POSTBLV D H IG H LIN E DRSTONEBRIDGEDRSINGLETREERD INTERSTATE70A C CE S S R D INTERSTATE70AC CESSRD I N T E R S T A T E 70 A C C E S S R D IN T E R S TAT E 70 A C C E S S RDIN T E R S T A T E 7 0 ACCESSRDPO S T SHOOTING M O U N T A I N SAGEINTERSTATE70 ACCESSRDAV O N BLUEJASMINE PRIMROSEGOLDENRODWILDWOODRUSH AVONRDWOODVIOLET WILLIA MJ.INTERSTATE70ACCESSRDTA M A R AC KRDGR E E N W A Y E WILLIAM J. WILLIAMJ.P O S TB L V DAVONW ILLIA MJ. Eagle River Nottingham Lake Eagl e R i v e r Eagle River Town of Avon Zoning DistrictsResidential DuplexResidential Low DensityResidential Medium DensityResidential High DensityResidential High Density Commercial (retired)Neighborhood CommercialShopping Center (retired)Mixed Use CommercialTown CenterLight Industrial and CommercialPublic FacilityParkOpen Space, Landscaping and DrainagePlanned Unit DevelopmentShort Term Rental OverlayAvon Town BoundaryRoadsRailroadI-70Rivers and Lakes This map was produced by the Community Development Department. Use of this map should be for general purposes only. Town of Avon does not warrant the accuracy of the data contained herein.Phone - 970-748-4030Fax - 970-949-5749http://www.avon.org/communitydevelopment01,000 2,000500FeetTOWN OF AVON ZONING MAPAdopted January 9, 2017 Ordinance 17-19 TRACT G ZONING Park area Public facility area ATTACHMENT 2 20 | Tract G EXISTING CONDITIONS 0’N 100’200’400’ I-70 NOTTINGHAM LAKE EAGLE RI V E R TRAILS AND SIDEWALKS BASKETBALL COURTS BASEBALL DIAMOND HAHNEWALD BARN PLAYING FIELD ELEMENTARY SCHOOL LIBRARY RECREATION CENTER SHERATON HOTEL NEW TOWN HALL (2018) AVON PERFORMANCE PAVILION RAIL R O A D RIGH T - O F - W A Y POST OFFICE COMFORT INN AVON CENTER BASKETBALL COURT BEACH SAND VOLLEYBALL COURT SOCCER FIELD OLD TOWN HALL PUBLIC WORKS TENNIS COURTS 351 BENCHMARK PROPERTY ATTACHMENT 2 21 DEVELOPMENT CONCEPT The Tract G site can accommodate a mix of cultural, recreational and new economic activities and facilities. CULTURAL/ECONOMIC DEVELOPMENT CIVIC FACILITIES Tract G offers the potential to infuse cultural and new economic opportunities through mixed use facility development. Mixed uses are possible through the re- purposing of the 351 Benchmark Property and Cabin, relocation or re-purposing of the Public Works garage, and potential relocation of the Hahnewald Barn. The 351 Benchmark Property can be renovated, expanded or replaced with a larger cultural, educational and entrepreneurial facility. The Hahnewald Barn will be considered as a facility to house the full spectrum of recreational, cultural and economic development uses to be developed on Tract G, in conjunction with the 351 Benchmark Property, Recreation Center expansion and Performance Pavilion. The Old Town Hall will be demolished to accommodate future uses, including the potential for relocating the Hahnewald Barn. The geographic area for these facilities is recognized as a high value location, with unmatched views and proximity to the Eagle River, Nottingham Park, the lake and the many lodging properties. The Town Council has adopted a goal to become one of Colorado’s Creative Districts. A certified Creative District delineates a defined area to attract artists and creative entrepreneurs, which then is attractive to residents, visitors and private businesses. Envisioned uses planned among the facilities include a combination of spaces from working studios, learning center, educational classrooms, including but not limited to culinary, master classes, business start-ups, in-residence housing, indoor performance space, private event space, such as for weddings, and support for the Avon Performance Pavilion, including additional green room space. The affiliated needs for additional restrooms, a small parks equipment storage space, and interface onto the adjoining soccer field will be planned. The next steps require continued public input to determine the demand for the spaces and placement of the various uses among the facilities, including the degree of flexibility in multi-use development. Discussion with the Library Board, including the potential for expansion south of the existing structure and interface with multi-use facility development should be pursued. Expansion of the Recreation Center, described below, should be included in the facilities mixed- uses determinations. ATTACHMENT 2 22 | Tract G 1 2 3 4 5 6 7 8 9 PROGRAM OF USES AND FACILITIES Existing Basketball/ Tennis Courts Multi-Purpose Field Beach/Sand Volleyball Playground Performance Pavilion Old Town Hall Area: Multi-Use Facility; New Surface Parking; Restrooms Park Landscape Improvements Recreation Center Expansion Landscape Learning Area Cultural/Economic Development Planning Area: Multi-Use Building(s); Library Expansion; New Surface Parking; Cultural/ Economic Development Facility(s) / Public Open Space RECREATIONAL DEVELOPMENT HARRY A. NOTTINGHAM PARK Beginning with the existing park environment, Harry A. Nottingham Park will maintain much of its current use patterns, such as passive recreational trails, lake access, playground, beach, field/court facilities and more. Future improvements will include park upgrades including improved landscaping, additional restrooms and more surface parking. It is important in the future to activate and attract residents from the southwest corner of the park. A multi-use field can continue to be accommodated on the south west portion of the site. Interim uses can be accommodated on the site, including parking or expanded lawn space. Providing for an expanded skating rink, to meet the interests of various skaters, and to extend the skating season, a chilled outdoor ice skating rink can be located in proximity to the facilities planned. The ice rink can support a game plaza, gathering space or area for festival tents and vendors, during warmer months. RECREATION CENTER EXPANSION A proposal brought forward in 2014, identified the program needs for expansion of the Recreation Center. From the program needs work, the Recreation Center benefited from upgrades and renovations to accommodate the growing user demands. As the Recreation Center reaches capacity, primary for building expansion is the need for indoor sports areas and a multi-use community spaces for activities such as basketball, yoga and fitness classes, increased room for cardio/weights, and multi-use space for special events, such as birthday parties. The feasibility of the inclusion of a regulation-size swimming pool, with an indoor/outdoor relationship requires more study. The recreation expansion plan also includes the concept of a splash pad or water play facility. This is located in the front of the recreation center, activating the space between the Recreation Center and the park, while consolidating management and operations/maintenance of the facility. During off-seasons, the space can function as an activity plaza. Recreation Center Splash Pad Image credit: Design Workshop Image credit: landscap.cn ATTACHMENT 2 23 PROPOSED CONCEPT PLAN 76 Spac e s 116 S p a c e s EAGLE RIVER 70 S p a c e s35 Spaces14 Spa c e s 14 Spaces37 Spaces Propos e d Hi g h A m e n i t y Bicycle/ P e d e s t ri a n F a c ili t y I-70 NOTTINGHAM LAKE 2 2 1 3 8 9 6 7 4 5 22 Spaces On-Stre e t P a r k i n g ATTACHMENT 2 24 | Tract G PHASING AND FUNDING PHASE 1 Facility Planning In 2018, the planning of the 351 Benchmark Property, Hahnewald Barn, Recreation Center Expansion, the outdoor skating/game plaza, Mikaela Way and interface to the Main Street Mall will be planned, including the identification of multi-uses and schematic to construction documents. With strong civic engagement outreach, the integration of recreational, cultural and economic development in this important geographical area in the Town of Avon can be maximized for a unique “center” in the Vail Valley. Old Town Hall Demolition Demolition of the Old Town Hall will allow for future uses and buildings, including the potential relocation of the Hahnewald Barn. Depending on the timing, the demolition can be delayed. Interim uses of the building, in that event, can be considered, with limited to no investment by the Town. Beach Restrooms A concrete pad located near the Harry A. Nottingham Park beach will serve as a stable landing area for temporary restroom facilities. In future phases, this concrete surface will be enhanced with permanent facilities. High-Voltage Hook Ups and Performer Coach Parking To accommodate visiting performers, high-voltage hook ups and coach parking will provide adequate greenroom space for artists traveling with large coaches. Additional Parking Additional surface parking will be designed along West Benchmark Road with preference for permeable pavers or similar treatment. Landscape Enhancements Park landscape enhancements are intended to improve the qualities of the existing park through more defined planting, user amenities and art. Landscape learning areas that utilize native landscaping for educational purposes are an untapped opportunity. PHASE 2 Finalization of facility development costs and prioritization of facility phased development. FUNDING The adopted 2018 Capital Project Fund has $2,500,000 in reserve for the development of the Town- Owned Properties, upon adoption of the Development Strategies. These monies are available for planning and project development. Additional monies may be appropriated by the Town Council. Urban Renewal Fund surpluses, if any, may also be considered through the term of the current District Plan. Bonding for major capital construction will be required for project costs beyond this reserve. ATTACHMENT 2 25 PARKING PARKING The Old Town Hall could incur a net loss of parking spaces with the reuse of the site, however, the current use of the site will also relocate. Adding parking to West Benchmark Road, between Lake Street and Avon Station, could add new parking spaces to the West Town Center Core. Over time, it is proposed to relocate the parking that exists between the Recreation Center and the 351 Benchmark Property in order to strengthen the pedestrian connection, vitality, form and place-making of the mall and its connection to Harry A. Nottingham Park. Parking should be relocated incrementally during adjacent development activities. The Recreation Center expansion will occur in the location of the existing parking lot. Harry A. Nottingham Park will continue to be served by surrounding parking. The existing lot of 19 spaces to the north of the park has been supplemented with on-street parking during the summer season of 2017. In addition, 72 spaces are available at Avon Elementary School on weekends and non-peak school times. Special event parking will require continued coordination with individual private property owners through shuttling from locations such as Traer Creek Plaza, to allowing parking during non-business hours at establishments like US Bank, First Bank, Beaver Creek Bear Lots (overflow), and more. ATTACHMENT 2 1 From:Sarah Smith Hymes Sent:Friday, January 18, 2019 6:29 AM To:Preston Neill Subject:Fw: Barn Decisions Follow Up Flag:Follow up Flag Status:Completed From: Andrew Jones    Sent: Thursday, January 17, 2019 10:22 AM  To: Mayor,Council,Atty & Admin  Subject: Barn Decisions   All of a sudden you want to preserve history? What about the dozens of other structures that were around  this area that have been taken down? The Nottinghams should have no say in what goes on with property that  they already sold for millions years ago. They made their decision then and should not hinder the decisions of  the council for the benefit of one family. If they want to keep the barn then they should pay for it. Stop  allowing those with money in this town to make every decision here. I'm all for preserving history but for  who? the 50 people who grew up here? About 2% of those employed by Eagle Schools were born and raised  here. Were the Nottinghams not aware that this could be the outcome of their property after selling it? It's  outrageous that this is even up for discussion for using tax payers money for a private matter not to mention  that you all have known this was needing to happen for years and now we're at the deadline and it's as if you  were just made aware of it. We are going to spend millions on a postcard opportunity? Have you not looked  around? All of this goes without talking about the stage and the road that is still not complete. Who the hell  made the decision to place a random median on a road that is covered in snow half of the year and plowed?  Also making the turn out of the lodge a right hand turn really alleviated the non existent traffic problem didn't  it? I can't get on a treadmill half of the time at the rec center. The lap pool is completely full every evening  with kids. The locker room is cramped full of people. Create your event space there by expanding that. This  barn will not be used by any locals after construction as I am sure the rental cost will be higher than just going  over to the park and hanging out for free. You all are nuts and need to stop treating these responses against it  as if they are below you.   ATTACHMENT 3 1 From:Ron Siebert <siebertron@yahoo.com> Sent:Thursday, January 17, 2019 11:36 AM To:Scott Prince; Jake Wolf; Amy Phillips; Chico Thuon; Jennie Fancher; Sarah Smith Hymes Subject:Hahnewald Barn Dear Town of Avon Council Members, I have been following the discussion and progress on the Hahnewald barn relocation and the money already being spent on it. While I understand the sentiment involved wanting to save this old barn, it is a complete waste of tax dollars to do so as submitted to the Planning Commission. The existing dimensions of the barn are not conducive to being a well designed usable space and the positioning of it on Tract G does not allow for good use of the property. I believe a better use of the barn is to remove the existing cladding and use it to finish the interior or exterior of a new properly sized, designed and constructed structure that can be better placed on the existing Tract G to allow for more public use of the existing property around the lake and park. The design of a new energy efficient structure could incorporate the original design of the barn in some portion of it. A nice picture of the barn could be attached to a plaque to commemorate the structure and history. Please vote NO on the expensive and dysfunctional use of the existing structure and the millions of dollars it will cost to relocate and refurbish it. Thank You Ron Siebert Town of Avon resident ATTACHMENT 3 1 From: pam warren     Sent: Tuesday, January 15, 2019 5:28 PM  To: Avon Council Web <avoncouncilweb@avon.org>; Sarah Smith Hymes <shymes@avon.org>; Scott Prince  <sprince@avon.org>; Jennie Fancher <jfancher@avon.org>; Chico Thuon <cthuon@avon.org>; Jake Wolf  <jwolf@avon.org>; Tamra Underwood <tunderwood@avon.org>; Amy Phillips <aphillips@avon.org>  Cc: pgwarren@comcast.net  Subject: Input on Hahnewald Barn Initiative  January 14, 2019  Dear Mayor Smith‐Hymes and Avon Town Council Members:  We recently attended the town meeting on January 8th to better understand the current state of the  Hahnewald barn discussion.  Based upon what we heard and have read we maintain that this should primarily be a philanthropic effort not  a burden on the town of Avon tax payers. Additionally we recommend decoupling the community center ideas  from the barn initiative.  As expected there are mixed reviews on how the town should proceed in terms of its involvement and funding  for this effort.  Clearly this is an emotionally charged issue and the “save the barn” advocates are using the  deadline of June 1 to put pressure on the council to fund the effort.  However, from our informal discussions with many Avon residents there is concern from a majority of folks  who are adamantly against the town spending $5‐10M to relocate and repurpose the Hahnewald barn.  Many  of us base our concerns on the following:  1. $5‐10M of taxpayer dollars can be better spent on other prioritized projects such as affordable housing initiatives, wildfire mitigation, water rights protection, recycling efforts, improvements to the existing recreation center etc. 2.There is no need for an additional community center. We already have community centers in the form of the recreation center, the town hall meeting area, the park, schools etc.  Let’s maintain and use what we have. If the Council differs from this perspective, significant justification will be needed. 3.The town has not demonstrated it can successfully manage a project of this magnitude without significant cost overruns. 4.The town should not divert its resources:  time, money, staff, or town Council energy to manage this project. 5.While some believe that the save the barn initiative has merit, we don’t believe the town should be the primary funding source for this type of project.  If the project proceeds, the effort should be privately funded. Additional financial assistance might be available through state or federal grant funds for historic preservation efforts. Funding efforts should be spearheaded by the “save the barn” advocates. So, how should the town proceed?  ATTACHMENT 3 2 We believe the Council should decouple the community center idea, which has significant cost implications  from “save the barn” initiative.  The town has already spent $120K with an architectural firm to understand the feasibility of moving and  repurposing the barn with conceptual ideas for interior design.  So given the fact that many tax payers are not  in favor of spending any tax dollars for this effort, we recommend the town move forward with the least  expensive option to save the barn.  Simply dismantle the structure and store the wood for 2‐3 years for future  historic reconstruction, salvage or reuse.    During this time the “save the barn” stakeholders and historic preservation advocates can source funding and  find the expertise and team members needed to execute the rebuilding and repurposing of the barn.  Additionally, the town Council could, to show good faith, split the cost to disassemble the barn among 3  parties; the Eagle River Water and Sanitation District, the historic preservation fund raising group and the  town of Avon.    Please confirm to the tax payers that the total cost for dismantling would not exceed $100K and the Council  would commit no more than $50K to this effort.   Bottom line, many of us do not believe that the town of Avon should be the project manager or the bank for  this effort.  Place the onus on the stakeholders, the historic preservation committee and the “save the barn” advocates to  source the funding and execute the plan with minimal involvement from the town Council and no additional  commitment from tax payer money.  Thank you for the opportunity to share our perspectives.  Pam and Peter Warren  4181 Little Point  Avon, CO  ATTACHMENT 3 From: Kim Nottingham <kimn1960@gmail.com>   Sent: Tuesday, January 08, 2019 10:57 AM  To: Avon Council Web <avoncouncilweb@avon.org>  Cc: Kim Nottingham <kimn1960@gmail.com>  Subject: Hahnewald Barn Restoration  Dear Avon Town Council,  As a community we stand at a crossroads; we can choose to embrace and celebrate the history of Avon  by saving the Hahnewald Barn, or we can lose forever the last remembrance of our pioneering  history.  Avon is in a unique position to have such a historic landmark within the town in the first place  and now to be able to relocate and repurpose the barn structure is a defining moment for our future.  When the barn was built by hand in 1908, Avon was a ranching community where people worked hard  for everything they had.  The fact the barn is still standing and functional over 100 years later is a  testament to the fortitude and resilience of the people who built and maintained the barn all of these  years.  Avon did not become a town when it was incorporated in the 1970's, Avon has been a community since  the late 1800's. Our history did not begin with the I‐70 corridor or with the opening of Beaver Creek,  Avon history goes back to the first settlers who staked a claim on a homestead here. The Hahnewald  Barn is our last link to this story of Avon, please do not let this story end now. Please look at the future  value you will be adding to the Avon Community by creating a space that will be a focal point for the  town and the valley.  I realize there is a cost to the relocation and restoration of the barn and I believe  the return on the investment will be good for the economy of Avon. This is critical decision that cannot  be made purely for financial reasons.  This is a once in lifetime opportunity to  preserve an important  piece of our history and to add to the future story Avon.  This building can become a priceless symbol of  the heart and soul of the Town of Avon.  Thank you for your time!  Kim Nottingham  e: KimN1960@gmail.com  ATTACHMENT 3 From: Richard Wheelock <richcardow@yahoo.com>   Sent: Tuesday, January 08, 2019 3:53 PM  To: Avon Council Web <avoncouncilweb@avon.org>  Subject: Barn  As a Avon business owner and resident for over 15 years i am in favor of keeping buildings of character and interest --especially in a town that has little to show of a historical nature--- But over $7M is extreme to say the least--- to spend that amount of money on the historical barn is a serious overspending of taxpayer dollars--- I'm sure we can buiild a reproduction of the barn for 1/3 of the projected cost and nobody will really be able to tell the difference Richard Wheelock Owner Agave Wildridge resident ATTACHMENT 3 From: russell andrade <rja0479@yahoo.com>   Sent: Tuesday, January 08, 2019 4:13 PM  To: Avon Council Web <avoncouncilweb@avon.org>  Subject: Barn   I am going to attempt to attend the meeting this evening, but just wanted to drop a quick note  on the barn issue.   Let me start by being clear, I have nothing against the barn. I just want to be sure that all  options are being explored. The 7 million plus price tag seems crazy for a town that has more  pressing needs. As a small business owner in town, it seems as if the council is out of touch with  the local business community. Those 15 or so parking spots that will be gone for two years are  extremely important to the local businesses. I also feel the 7 million could be used to solve  actual problems. The rental crisis is killing the small businesses.  I had to personally risk 42000  of my business money to rent the old fire house for employee housing. If that fails, 42000 is  enough to put a business my size out of business.   I just feel that the funds needed to relocate to the old town hall site could be better used.   Thank you.   Russell j Andrade.   ATTACHMENT 3 1 From: Micheal Smith <smithvail@hotmail.com>  Sent: Tuesday, January 8, 2019 1:51 PM  To: Mayor,Council,Atty & Admin  Subject: AGAINST BARN relocation   As a 24 year resident homeowner of Avon,  I would like the council to understand that I think spending $7.9  million dollars to relocate the BARN is a ridiculous waste of taxpayer money that could be used to improve the  daily lives of Avon residents instead.  Look to less expensive alternative….Take a picture of the barn and hang it in the library….  Repurpose the  wood into modern projects….but DON’T waste $7.9 million taxpayer money relocating the BARN.   I don’t  understand how we don’t have money for proper bus services (like starting the skier shuttle NOV 15 when the  slopes open instead of Dec 15, starting the skier shuttle before to deliver guests and workers to Beaver Creek  BY 8am), but we have $7.9 mil miraculously to relocate a BARN that has historical relevancy but no purpose to  improve the lives of residents of AVON?  VOTE NO!  Sincerely,  Micheal Smith  Greenbrier #4  Avon, CO   smithvail@hotmail.co m  ATTACHMENT 3 From: Kristi Ferraro <kristi@kristiferraro.com>   Sent: Monday, January 07, 2019 4:25 PM  To: Avon Council Web <avoncouncilweb@avon.org>  Subject: Hahnewald Barn    Dear Avon Town Council,  I would like to voice my support for saving Avon’s historic Hahnewald Barn. Moving and re-purposing Avon’s Hahnewald Barn is a step toward helping Avon regain its uniqueness and authenticity. It will re-purpose a historic building to serve as an iconic image from the past, and also to serve as an invaluable community gathering place that is sorely needed in Avon.   Many of our fellow communities have been able to save historic structures and create community gathering places, and these have become treasured community assets. I strongly believe that Avon can and should save this last, best vestige of its agrarian history. Although it’s often difficult to justify the costs of these grand projects at this conceptual stage, twenty years from now, the citizens of Avon will be glad that you did. I have often heard the story of how controversial it was for Vail to spend the funds necessary to purchase and develop Ford Park. Now, we can’t imagine Vail without it. I feel the same about our Harry A. Nottingham Park, Avon’s precious community asset. Let’s now honor that irreplaceable asset by preserving another beautiful asset and slice of Avon’s history – the Hahnewald Barn.   If the Town of Avon will continue to take steps toward saving the barn, I am confident that we can raise a variety of funding sources, large and small, to make this unusual project succeed. This is not the type of decision that should be made by the voters. The voters of Avon elected you to do the necessary deep dive into issues like this. It would be a mistake and would establish a terrible precedent to cede your responsibilities as the elected decision-makers for the Town in this way.   I urge you not to throw the Hahnewald Barn onto the trash heap. Re-purposing Avon’s Hahnewald Barn will enrich the lives of Avon citizens and visitors who will enjoy this exceptional building both inside and out, for years to come.                                                       Respectfully,  Kristi Ferraro  Citizen of Avon ATTACHMENT 3 From: Kimberly Langmaid <kimberly.langmaid@gmail.com>   Sent: Monday, January 07, 2019 8:35 PM  To: Avon Council Web <avoncouncilweb@avon.org>  Subject: Historical Assets = Unique Experiences    Dear Avon Town Council,    Avon is the only place in the world where the Hahnewald Barn exists. This storied historical asset offers  many possibilities for you to create unique iconic experiences that will make Avon stand out among all  Colorado mountain communities.    Protecting and celebrating historical cultural heritage is one of the four pillars in creating sustainable  destinations. The world is quickly loosing much of its cultural heritage. The Hahnewald Barn is diamond  in the rough, waiting to be rediscovered and brought to life.    The price tag for restoration of the barn must be daunting. At the same time, there are many potential  partners from state government, to private foundations, to local philanthropists, who all place strong  values and investments in protecting Colorado's disappearing cultural heritage. There can be a financial  "win" for Avon if the right partners are brought in to the project.    Please consider your important role at this moment in our valley's history, where we have so few  remaining opportunities to save real, tangible, iconic cultural assets like the Hahnewald Barn. Current  and future generations of Avon residents will be grateful for your foresight in protecting our valley's  unique sense of place.    Thank you for your leadership and consideration.    Kim Langmaid & Peter Casabonne    2953 Bellflower Drive, Vail, CO  (We live in Vail and we love all of the Eagle Valley)                                     ATTACHMENT 3 From: RICH CARROLL <richcarroll4@comcast.net>   Sent: Tuesday, January 08, 2019 11:45 AM  To: Avon Council Web <avoncouncilweb@avon.org>  Cc: Rich Carroll <richcarroll4@comcast.net>  Subject: Hahnewald Barn  Dear Avon Town Council;  This email is to address the Hahnewald Barn situation. Unfortunately family commitments will prevent me from attending tonight’s, 1/8/2019, Council meeting.  When the Hahnewald Barn first came to the surface my initial reaction was Boy that is a lot of money for a barn. Over time my opinion has changed. A barn is now The Barn.  Big decisions that are larger dollar amounts, that have the potential to be iconic, are visionary, and truly impact in a positive manner the fabric of our community, are rarely cheap nor easy.   I strongly encourage the Council to continue to evaluate all the possible alternatives including more modest options as well as potential grants and partnerships. When The Barn is gone it is gone. It will not come back. This is a once in a lifetime opportunity that is worthy of making sure that all the options are completely and thoroughly investigated.  If The Barn is developed correctly it has the potential to be a superb place-making Landmark that further develops Avon’s sense of community. Years from now we will wonder why The Barn was such a difficult decision.  When the dollar amounts of a project are large there are always people that will be against the project. And this is a good thing as it should drive Council to make sure the project is developed as well as it can possibly be and all options are vetted.  It is all too easy to look at a spreadsheet or a dollar value and say “No”. It is much more difficult to look at the heart and soul of The Barn, image all it can be, and see that vision to fruition.   It is easy to say this project is controversial so… “Let’s put it to the voters”. It is difficult to embrace the controversy, Vote on this as you are elected to do, and see The Barn to its place 10 years from now as integral to Avon.  Each of you are elected to make decisions; especially the difficult decisions. There are many high dollar and tough decisions that Council has made in the past such as the work on West Beaver Creek Boulevard, The Westin, the roundabouts, and the heat recovery project. Citizens have the Referendum process for decisions with which they disagree.  ATTACHMENT 3 It is your job and your duty to Vote on The Barn after all options are thoroughly explored and vetted. This what you are elected to do. You have the breadth and depth of knowledge to make tough decisions. There is a phrase for passing the buck that is best not placed in an email. Please excuse my bluntness on this subject but it is something I feel passionate about.  I encourage Council to thoroughly explore and vet all the options for The Barn. Then after this process Vote on The Barn to make it an iconic part of Avon.  Thank you  Rich Carroll Avon Resident Cell # available upon request Have Fun Out There ATTACHMENT 3 1 From: Kathy Ryan <kathyryan@aol.com>  Sent: Tuesday, January 8, 2019 10:40 PM  To: Mayor,Council,Atty & Admin  Subject: The barn   Imho: this is a Nottingham family issue. It shouldn’t take up non‐family time nor public funds. The Nottingham family  should raise the funds on their own. They sold the land off, for profit. I would have preferred the sheep in my  neighborhood.  Kathy Ryan  "Even broken crayons color" ... Unknown  ATTACHMENT 3 ATTACHMENT 3 ATTACHMENT 3 Ordinance 18‐19  pg. 1      TOWN COUNCIL REPORT  To:   Honorable Mayor Smith Hymes and Town Council  From:    David McWilliams, AICP, Town Planner      Matt Pielsticker, AICP, Planning Director  Date:    January 22, 2019  Topic:    PUBLIC HEARING and SECOND READING OF ORDINANCE 18‐19, AMENDING SECTIONS  OF TITLES 7, 10, AND 15 OF THE AVON MUNICIPAL CODE    ACTION BEFORE COUNCIL  Before Council is action on Second Reading of Ordinance 18‐19, amending sections of Titles 7, 10, and 15  of the Avon Municipal Code.      RECOMMENDED MOTION  “I move to approve second reading of Ordinance 18‐19, amendments to the Avon Municipal Code.”    UPDATES  The second reading and public hearing was continued from the January 8, 2019 meeting.  The Ordinance  was continued to respond to questions regarding electronic bicycle regulations, and to consider written  comments from Councilor Nottingham Underwood.  Council Nottingham Underwood’s comments have  been incorporated into the Ordinance strikethrough.    The purpose of the electronic bicycle regulations is to respond to new and emerging technologies, with  code amendments achieving the following:  ‐ Define electronic bicycles into three classifications per the State of Colorado definitions.  ‐ Clearly delineate where each class of bicycle is permitted or disallowed:  o Class 1 and Class 2 permitted on certain public paths and streets.  o Class 3 not allowed on public paths but permitted on streets.  o Class 1, Class 2, and Class 3 bicycles are not permitted in playgrounds, natural trails,  sidewalks, and the West Avon Preserve.  ‐ Differentiate Moped from Electronic Bicycles by definition.    As drafted, the regulations would allow Class 1 and Class 2 electronic bicycles within Nottingham park.   Staff is supportive of permitting these devices within the park.  Class 1 and Class 2 devices can also be  pedaled by human power to travel through the pathways of the park.  If Council wishes to prohibit these  devices in the park altogether the Ordinance must be amended accordingly.      The Ordinance clarifies that mopeds must be operated by persons with a valid driver’s license.   Recognizing that the current definition of “motorized bicycle” was consistent with that of “mopeds”,  and to draw a clear distinction between electronic bicycles and mopeds, this definition is updated  accordingly.  These machines generally greater than 1000 watts in power and are further restricted from  anywhere but bicycle lanes attached to traffic lanes, or on streets.     Ordinance 18‐19  pg. 2    Lastly, the question arose to ‘other’ technologies such as the popular one‐wheel electronic skateboards.   The Ordinance does not define these devices and therefor would continue to remain unregulated on  public paths and streets.  These devices, and any other motorized device for that matter, are prohibited  from public parks in totality.  Avon Municipal Code Section 9.40.050, Restrictions on uses and activities,  states “No person shall drive, ride or operate at any time any motorized vehicle or motorized devices of  any type within any park or special event area except upon public roadways or designated parking areas  running through or adjoining any park or special event area.”    Please note that this section is being  proposed for amendments (Section 15 of Ordinance) to remove Class 1 and Class 2 electric bicycles.    BACKGROUND  Various code text amendments are proposed for Titles 7, 10, and 15 to “clean up” various items.  The  changes are listed in bullet point in two PZC staff reports and decisions (Attachment A, organized by  date).   The first reading of the Ordinance was approved on November 13, 2018; action on second reading  was moved to the January 8, 2019 meeting in order to accommodate other action items in December.   The second reading was continued to January 22, 2019 to respond to the electronic bicycle  comments/questions, and to respond to written comments received by Councilor Nottingham  Underwood.      ATTACHMENTS   ATTACHMENT 1:  Ordinance 18‐19  ATTACHMENT 2: PZC decision and staff reports       Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 1 of 25 TOWN OF AVON ORDINANCE 18-19 APPROVING AMENDMENTS TO SECTIONS OF TITLE 7, TITLE 10, AND TITLE 15 OF THE AVON MUNICIPAL CODE RECITALS WHEREAS, the Avon Town Council initiated a code text amendment application (“Application”) to amend the text of the Avon Development Code (“ADC”) in accordance with ADC §7.16.040; and WHEREAS, the Avon Planning & Zoning Commission (“PZC”) held public hearings on September 4, 2018, October 2, 2018, and October 16, 2018, after publishing and posting notice as required by law, considered all comments, testimony, evidence and staff reports provided by the Town staff prior to formulating a recommendation; and WHEREAS, after conducting the noticed Public Hearings, PZC made the required findings to recommend approval of the Application to the Avon Town Council; and WHEREAS, pursuant to AMC §7.16.040(c), Review Criteria, the Town Council has considered the applicable review criteria for a Code Text Amendment and found the Application in compliance with the review criteria, and specifically finds that the Code Text Amendment is necessary or desirable to respond to changed conditions, new planning concepts or other social or economic conditions, and promotes the health, safety and general welfare of the Avon community; and WHEREAS, the Town of Avon (“Town”) is a home rule municipal corporation and body politic organized under the laws of the State of Colorado and possessing the maximum powers, authority and privileges to which it is entitled under Colorado law; and WHEREAS, pursuant to the home rule powers of the Town of Avon ("Town"), the Avon Town Council has the power to adopt Health and Safety, and Building and Construction Codes, and make and publish ordinances necessary and proper to provide for the safety, preserve the health, promote the comfort, and convenience of its inhabitants; and WHEREAS, the Avon Town Council finds that electronic bicycle regulations are necessary to respond to changed conditions and new mobility options; and WHEREAS, the Avon Town Council finds that changes to the Sign Code provide clearer instruction for staff and applicants, and help modernize the sign plan requirements in line with current aesthetic and safety standards; and WHEREAS, the Avon Town Council held public hearings on January 8, 2019 and January 22, 2019after posting notice as required by law, considered all comments, testimony, evidence, Planning and Zoning Commission recommendations, and staff reports provided by staff prior to taking action on the Application; and WHEREAS, approval of this Ordinance on first reading is intended only to confirm that the Avon Town Council desires to comply with state law, the Avon home rule charter and the ADC by setting a public hearing in order to provide the public an opportunity to present testimony and evidence regarding the application and that approval of this Ordinance on first reading does not constitute a representation that the Avon Town Council, or any member of the Avon Town Council, supports, approves, rejects, or denies the proposed Application. ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 2 of 25 NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF AVON, COLORADO, the following: Section 1. Recitals Incorporated. The above and foregoing recitals are incorporated herein by reference and adopted as findings and determinations of the Town Council. Section 2. Amendment to Chapter 7.04.110 - Transitions to Avon Development Code is amended to represent the elapsed time since the original Chapter 7 was codified, to read as follows, with strike-out indicating language to be deleted and underline indicating language to be adopted: “(a) Purpose. The purpose of this Section is to clarify the status of properties with pending applications or recent approvals, as those terms are used below, and properties with outstanding violations, at the time of the adoption of the Development Code. (b) Effective Date. The provisions of the Development Code became effective on November 16, 2010. Development plans approved under previous regulations that received vested property rights by approval of the Town Council by ordinance shall be valid for the duration of that vested property right, provided that all terms and conditions of such vested right approval are followed. Existing legal uses that may become nonconforming by adoption of this Development Code shall become legal nonconforming uses subject to the provisions of this Section. (c) Violations Continue. Any violation of the previous Titles 16, Subdivision, and 17, Zoning, shall continue to be a violation under the Development Code and shall be subject to the penalties and enforcement in this Chapter. (d) Preliminary Subdivision and PUD Approvals. Preliminary subdivision and preliminary PUD approvals granted prior to the effective date of the Development Code shall be considered as approved pursuant to the Development Code. Preliminary subdivision and PUD approvals granted under the previous regulations shall be valid for two (2) years from the date of approval unless a vested right providing a longer period was granted by the Town Council by ordinance. Extensions of preliminary subdivision plats and preliminary PUD plans may be granted in accordance with Subsection 7.16.020(h). Failure to obtain a final plat or final planned unit development plan approval in the allowed time shall result in the expiration of the preliminary plan. Applications for final subdivision plat and final planned unit development plan shall follow application submittal requirements and review procedures in this Development Code and shall be subject to the standards and review criteria in this Development Code, provided that this Development Code shall not be so applied as to alter, impair, prevent, diminish, impose a moratorium on development or otherwise delay the development or use of a site specific development plan with vested property rights as defined and approved by the Town. (e d) Future Subdivisions. Large tracts or blocks of land contained within a recorded subdivision that were intended or designed for resubdivision into smaller tracts, lots or building sites when originally approved shall comply with be required to meet all provisions of the Development Code. (f) Projects With Final Approval. Development projects with final approval that are valid on November 16, 2010, shall remain valid until their termination date. Projects with valid approvals or permits may be completed in conformance to the development standards in effect at the time of approval. (g) Active Building Permits. Any building or development for which a building permit was granted prior to November 16, 2010, shall be allowed to proceed to construction under the regulations in place when the building permit was issued. If the development for which the building permit is issued prior to November 16, 2010, fails to comply with the time frames for development established for the building permit, the building permit shall expire, and future development shall comply with the requirements of the Development Code. ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 3 of 25 (h) Violations, Enforcement and Penalties. A use, structure or lot not lawfully existing at the time of the adoption of the Development Code is deemed lawful and conforming as of the effective date of the Development Code if it conforms to all of the requirements of the Development Code. Payment shall be required for any civil penalty assessed under the previous code, even if the original violation is no longer considered a violation under the Development Code.” Section 3. Amendment to Chapter 7.08 - Definitions. The definition of Family is amended and the definition of Retail-Ready and Transparency is added to read as follows, with strike-out indicating language to be deleted and underline indicating language to be adopted: “Family means an individual living alone or either of the following groups living together as a single housekeeping unit and sharing common living, sleeping, cooking and eating facilities: (a) Any number of persons related by blood, marriage, adoption, guardianship or other duly authorized custodial relationship and not more than one (1) additional person; or (b) Any unrelated group of persons consisting of: subject to the occupancy limitations of two (2) adults per bedroom, for a maximum of eight (8) adults and their children; or 1. Not more than four (4) persons; 2. Not more than two (2) unrelated adults and their children, and not more than one (1) additional person, if any; or (c) 3. Not more than eight (8) developmentally disabled persons and appropriate staff occupying a dwelling unit and living as a single, nonprofit housekeeping unit. Retail-Ready means space constructed at a minimum interior height of twelve (12) feet may be used for noncommercial uses and can be converted into retail/commercial use. The intent of retail-ready space is to provide the flexibility of occupying a space in accordance with market demand and allowing the use in such space to change to retail/ commercial uses accordingly. Such considerations for determining if a space is retail-ready include but are not limited to: independent ventilation; a concrete pad above the space; placement of utilities; integrated trash storage facilities; and architectural features including terracing, stepped back facade, or arcade design, prominent entrances, transoms, transparency, and bulkheads at the base. Transparency means the use of doors and windows to establish scale, variation, and patterns on building facades to provide visual interest and reflect the uses within the building.” Section 4. Amendment to Table 7.16-1 - Development Review Procedures and Review Authority is amended to include notice requirements and addition of the Sign Plan process as follows, with strike- out indicating language to be deleted and underline indicating language to be adopted: Procedure Notice Requirements*Director PZC TC Comprehensive Plan Amendment (§7.16.030) R H-R H-D Code Text Amendment (§7.16.040) R H-R H-D ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 4 of 25 Rezoning (§7.16.050) M R H-R H-D Planned Unit Development (§7.16.060) Administrative PUD D A Minor PUD Amendment M R H-R H-D Lot Split PUD Amendment for Wildridge PUD M R H-R H-D Major PUD Amendment M R H-R H-D Preliminary PUD M R H-R H-D Final PUD M R H H-D Subdivision (§7.16.070) Administrative Subdivision D A Minor Subdivision D A Preliminary Plan M R H-R H-D Final Plan M R H-D Development Plan (§7.16.080) Minor D or R H-D A Major R H-D A Major in Town Core R H-R H-D Design Review (§7.16.090) D or R H-R or H-D H-D or A ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 5 of 25 Special Review Use (§7.16.100) M R H-D A Variance (§7.16.110) M R H-D A Alternative Equivalent Compliance (§7.16.120) R R-D or R A or R- D Right-of-way Vacation (§7.16.130) M R H-D Vested Property Right (§7.16.040) M R H-R H-D Location, Character and Extent (§7.16.150) R H-D A Sign Plan (§7.16.160) Minor D or R H-D A Major R H-D A Annexation (§7.36) R H-R H-D Appeal (§7.16.1670) H-D Annexation (§7.36) M R H-R H-D 1041 Permit (§7.40) R H-R H-D Historic and/or Cultural Preservation Designated (§7.50) H-D *All Public Hearings require published notice, per 7.16.020(d) R = Review/Recommendations H = Public Hearing D = Decision A = Appeal M=Mailed Notice Section 5. Amendment to Section 7.16.020 - General procedures and requirements subsection (d) Step 4: Notice (2) Mailed Notice, is amended to read as follows, with strike-out indicating language to be deleted and underline indicating language to be adopted: “(2) Mailed Notice. For procedures that require mailed notice, notice shall be sent by first-class mail to all real property owners within three hundred (300) feet of the property which is the subject of a development application, as measured from the boundary of the property. If a property within three hundred (300) feet that requires notification is a condominium project, notice may be mailed to the managing agent, registered agent or any member of the board of directors of the project. Mailed notice shall be postmarked at least eleven (11) days prior to the meeting. Mailed notice shall be sent by the Town at the applicant's expense, including a reasonable allocation of labor expense. The Eagle County Assessor's records may be used to determine the addresses of real property owners. The Town shall include a certificate of mailing in ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 6 of 25 the public record. Mailed notice shall be required for annexation, major subdivision, planned unit development, special review use, rezoning, right-of-way vacation, variance and vested property right applications as noted in Table 7.16-1.” Section 6. Amendment to Section 7.16.080 – Development plan. subsection (e) Review Authority (2) Minor Development Plan is hereby amended to clarify the appeal process and to enact new Sign Plans to read as follows with strike-out indicating language to be deleted and underline indicating language to be adopted: “Minor Development Plan. The Director shall review and render decisions on all minor development plan and minor sign plan applications. The decision of the Director may be appealed to the Town Council PZC pursuant to Section 7.16.1670, Appeal. The Director may refer to the PZC any development plan application that the Director determines warrants review by the PZC.” Section 7. Amendment to Section 7.16.160 – Appeal. is amended to be the last section of 7.16, to read as follows, with strike-out indicating language to be deleted and underline indicating language to be adopted. “7.16.170160 - Appeal.” Section 8. Amendment to Section 7.16.170 – Appeal., sub-section (e) Decision. is amended to read as follows, with strike-out indicating language to be deleted: “The Town Council shall, in writing, confirm, modify or reverse the decision within thirty-five (35) days of holding the public hearing on the appeal. Any decision by the Town Council that results in action modifying or reversing the decision of a Town body or officer shall describe the specific reasons for the modification or reversal. Action of the Town Council shall become final immediately. Failure of the Town Council to act within the forty (40) additional days shall be deemed action confirming the decision unless the applicant consents to an additional time extension.” Section 9. Amendment to Section 7.16.160 – Sign Code to read as follows, with underline indicating language to be added: “7.16.160 – Sign Plan. The purpose of the sign plan review process is to ensure compliance with the sign design standards and provisions of this Development Code. It is designed to encourage quality signs reflective of the goals, policies and objectives of the Comprehensive Plan. (a) Applicability. A sign plan shall be required for all new signs and any modification to an existing sign or comprehensive sign program. (b) Sign Plan Categories. Categories of sign plans are established and defined as follows for the purpose of determining the appropriate development plan review procedure: (1) Master Sign Program. i. Major sign plans include all new master sign programs, and modifications to master sign programs that substantially change the location, size, or other critical elements of allowed signs on the property. ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 7 of 25 ii. Minor Sign Program Plans include modifications to a master sign program that do not substantially change the location, size, or other critical elements of allowed signs on the property, as determined by the director. (2) Minor sign plans include the following: i. New tenant signs. ii. Residential entrance signs and wall signs. iii. All other sign types requiring administrative review. (c) Review Procedures. The general review procedures described in Section 7.16.020, General procedures and requirements, shall apply to development plan applications. Specific additions and modifications to the general review procedures are identified below. (d) Notice and Hearing. PZC shall review and render a decision or recommendation on the development plan application after conducting a public hearing. Notice of the public hearing shall be published and posted in accordance with Subsection 7.16.020(d)(1) and mailed notice is not required. The decision of PZC may be appealed to the Town Council pursuant to Section 7.16.170, Appeal. The Director shall not conduct a public hearing for administrative review and decision on development plan applications. (e) Review Authority. The review authority for a development plan application shall be determined by the category. (1) Major Master Sign Plan. The Director shall review and provide a recommendation to the PZC on all major master sign plan applications. The PZC shall render the final decision on a major sign plan. The decision of the PZC may be appealed to the Town Council pursuant to Section 7.16.170, Appeal. (2) Minor Sign Plan. The Director shall review and render decisions on all minor sign plan applications. The decision of the Director may be appealed to the Town Council pursuant to Section 7.16.170, Appeal. The Director may refer to the PZC any sign plan application that the Director determines warrants review by the PZC. (f) Review Criteria. The following review criteria shall be considered as the basis for a decision on sign plan applications: 1. Evidence of substantial compliance with the purpose of the Sign Code as specified in Section 7.32(A) Sign Code Purposes; 2. The suitability of the improvement, including materials with which the sign is to be constructed and the site upon which it is to be located; 3. The nature of adjacent and neighboring improvements; 4. The quality of the materials to be utilized in any proposed improvement; 5. The visual impact of any proposed improvement, as viewed from any adjacent or neighboring property; 6. The objective that no improvement will be so similar or dissimilar to other signs in the vicinity that values, monetary or aesthetic, will be impaired; ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 8 of 25 7. Whether the type, height, size and/or quantity of signs generally complies with the sign code or sign program, and are appropriate for the project; 8. Whether the sign is primarily oriented to vehicular or pedestrian traffic, and whether the sign is appropriate for the determined orientation. (g) Expiration. A sign plan approval expires pursuant to Subsection 7.16.020(h). (h) Revocation. Approved sign plan documents shall be binding upon the applicants and their successors and assigns. No sign production shall take place that is not in accord with the approved documents or any approved modifications thereto. No other element of approved sign review documents shall be eliminated, altered or provided in another manner unless an amended sign plan is approved. Any deviation from the approved sign plan as approved shall be grounds for revocation of the sign plan approval.” Section 10. Amendment to Table 7.20-2 – Dimensions for the Residential Duplex District. is amended to include notice requirements and addition of the Sign Plan process follows, with strike-out indicating language to be deleted and underline indicating language to be adopted. Max. Density (units/ acre) Min. Lot Size (acres or sq. ft.) Min. Lot Widt h (feet) Max. Lot Coverag e (%) Min. Landscap e Area (%) Min. Front Setbac k (feet) Min. Side Setbac k (feet) Min. Rear Setbac k (feet) Max. Buildin g Height (feet) Max. Units/ Buildin g 7.5 10,89011,61 6 sq. ft. (5,445 5808 per unit) 40 50 25 25 7.5 10 35 2 principal [1] [1] Accessory dwelling units are permitted on lots with a single-family structure as a special review use pursuant to Section 7.16.100, Special Review Use. Section 11. Amendment to Section 7.28.090 – Design Standards. subsection (e) Design Standards for the Wildridge Subdivision (2) Building Height on Steep Slopes is amended to clarify building height regulations in Wildridge to read as follows, with underline indicating language to be adopted: “(2) Building Height on Steep Slopes. Determining building height on steep slopes has frequently resulted in three-story walls on the downhill side that create an overbearing presence on properties below. Therefore, the visual impact of building height and massing on lots with steep slopes shall be reduced by articulating the building facades and creating proportional stories in a multi-story building. (3) Building height will be reduced for buildings or portions of buildings with flat roofs as follows: (A) Four-to-twelve (4:12) roof slopes or greater: thirty-five (35) feet. (B) Less than a four-to-twelve (4:12) roof slope: thirty (30) feet.” Section 12. Amendment to Section 7.28.090 – Design Standards. subsection (f) Single-Family and Duplex Design Standards in all other Subdivisions is amended to include all subdivisions in the standards, including Wildridge, to read as follows, with strike-out indicating language to be deleted: (f) Single-Family and Duplex Design Standards in all other Subdivisions. ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 9 of 25 Section 13. Amendment to Section 7.28.090 –Design Standards. subsection (j) Mixed-Use and Nonresidential Design Standards subsection (4) Building Layout and Design (iv) Mixed-Use Buildings in Town Core is amended to require more form-based development to read as follows, with strike-out indicating language to be deleted and underline indicating language to be adopted: “To encourage appropriate commercial and mixed-use development in the Town Core, any all portions of a new mixed-used building with street frontage floor area located on E. Beaver Creek Boulevard, Lettuce Shed Lane, Benchmark Road or Main Street must be determined to be retail-ready. occupied by retail, personal service and restaurant uses, as listed in Table 7.24-1. All ground-floor commercial space must be at least twelve (12) feet in height as measured from finished floor elevation to finished ceiling.” Section 14. Adoption of the Sign Code as Section 7.34 added to read as follows, with underline indicating language to be adopted (a) “Statement of Purpose The purpose of this Sign Code is to: (1) Coordinate the type, placement, and physical dimensions of signs. (2) Preserve the right of constitutionally protected free expression, which may be displayed on signs. (3) Encourage the innovative use of design. (4) Promote high quality and weather resistant signs that are properly maintained over time and renovated when necessary. (5) Maintain the mountain town character of the community through the use of signs that are aesthetically pleasing, of appropriate scale, and harmonious with the built scale. (6) Guarantee equal treatment through accurate record keeping and fair and consistent enforcement. (7) Provide a reasonable balance between the right of an individual to identify a business or express a message, and the right of the public to be protected against the visual discord resulting from the unrestricted proliferation of signs and similar devices. (8) Permit signage that advances and conforms with the policies of the Comprehensive Plan. (b) Definitions. As used in this Chapter, the following terms shall have the meanings indicated: Aggregate sign area means the total sum of the area of all signs on the building or property, except those signs that are exempt from the review requirements of this Chapter. Animated sign means signs that use movement or change of lighting to depict action or create a special effect or scene. Awning sign means a sign painted on, printed on, or attached flat against the surface of a shelter, which projects from and is supported by the exterior wall of a building, and which is constructed of non- rigid materials. Banner means a sign made of fabric or any non-rigid material, typically having no enclosing or supporting framework. ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 10 of 25 Building Façade means the entire outer surface of an exterior wall of a building, including windows and parapets. Building front means the horizontal, linear dimension of that side of a building, which abuts a street, a parking area, a mall or other circulation area open to the public and has either a main window display or a primary entrance to the building. For the purposes of this Chapter, a building shall be considered to have up to two (2) building fronts as the property upon which it is situated has lot fronts. Cabinet sign means a sign that contains all the text and/or logo symbols on the display face of an enclosed cabinet. Canopy sign means a sign that is mounted on a permanently roofed shelter covering a sidewalk, building entrance or other similar area, which shelter may be wholly or partially supported by a building, columns, poles, or braces extended from the ground. Changeable copy sign means a sign on which the copy can be changed manually, or by electronic or mechanical devices, such as electrical or electronic time and temperature units, or digital displays. Changeable copy signs shall be classified as permanent signs. Clearance (of a sign) means the smallest vertical distance between the grade of the adjacent street or sidewalk, and the lowest point of any sign, including framework and embellishments, extending over the grade. Community Development Department means that department designated by the Town Council responsible for approving applications for sign installations and who is responsible for enforcement of the provisions of this Chapter. Construction sign means a temporary sign located on a parcel of property, on which construction activities of any type are being actively performed. Copy means the wording on a sign surface in either permanent or removable letter form. Digital Display or Electronic Message Center means a sign that contains changing messages or images composed of electronically illuminated segments and/or a series of grid lights, including cathode ray, LED, plasma, LCD, fiber optic, or other electronic media or technology. Directional/informational sign means a sign located within five (5) feet of an entrance or exit to a lot, for any building on the lot, or for parking for the lot. Double-faced sign means a sign with two (2) faces, if not parallel then with an interior angle of not greater than ninety degrees (90º). Drive-through sign means a permanent sign located along a drive-through lane. ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 11 of 25 Event sign means a temporary sign allowed as part of an approved event permit, on a parcel subject to the terms of such event permit. Exempt sign means a sign expressly designated as exempt from the sign approval requirements under this Chapter. Flag means any fabric or similar lightweight material typically attached to a staff or pole, which is intended to be permanently affixed to the ground or attached to a building. Flashing sign means a sign that contains an intermittent or sequential flashing light source used primarily to attract attention. Does not include changeable copy signs, animated signs or signs that, through reflection or other means, create an illusion of flashing or intermittent light. Freestanding sign means a sign affixed to a supporting structure, imbedded in and extending from the ground and detached from a building. The term includes pole sign, pedestal sign, monument sign, and ground sign. Government sign means a sign erected, installed, or maintained by the Federal, State, County, or local government for any purpose, including without limitation traffic direction, or a sign located on a building owned by the Federal, State, County, or local government. Height (of a sign) means the vertical distance measured from the existing grade (at the time of sign application) below the sign to the uppermost point of the sign or sign structure, whichever is higher. Illegal sign means a sign which does not meet the requirements of this Code, and which has not been designated as “legally nonconforming”. Illuminated sign means a sign with an artificial light source incorporated internally or externally for the purpose of illuminating the sign. Interactive storefront sign means a digital sign oriented and designed to interact with pedestrians passing along the adjacent sidewalk. Legal Nonconforming sign means a nonconforming sign designated as “legally nonconforming” under Section (K) of this Chapter. Maintenance means the cleaning, painting, repair, or replacement of defective parts of a sign in a manner that does not alter the basic design, location, or structure of the sign. Marquee means a permanent roof-like structure or canopy of rigid materials supported by, and extending from, the facade of a building. ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 12 of 25 Marquee sign means any sign attached to or supported by a marquee structure. Master Sign program means a comprehensive, narrative description of allowed sign types, and scaled drawings of any building, lot, parcel, collection of parcels or other premises, showing the number, size, description, color, materials and location of all signs thereon. It is used to create standard sign design guidelines for projects with multiple buildings or tenants. Multi-faced means any sign having more than two (2) faces. Multiple business building means a building designed for occupation by two (2) or more businesses, where each business is structurally separated from the others and has its own entrance, either exterior or interior. Off-premises sign means a commercial sign that does not pertain to the use of the premises on which it is located. On-premises sign means a sign that pertains to the use of the premises on which it is located. Owner means the owner of the property on which a sign is located. The property owner is presumed to be the owner of the sign unless facts to the contrary are officially recorded or otherwise brought to the attention of the Community Development Department. Painted wall sign means any sign that is applied with paint or similar substance on the face of a wall. Permanent sign means any sign that is permanently affixed or attached to the ground or to any structure. Portable sign means any sign designed to be moved easily, and not permanently affixed to the ground or to a structure or building. Private warning sign means an owner-erected sign designed to warn others of specific dangers or prohibitions on the property. Project development sign means a temporary sign located at the site of a development project that has received Development Plan approval from the Town. Projecting sign means a sign, other than a wall sign, which is attached to and projects perpendicularly from a building wall a distance of twelve (12) inches or more, or is attached to any other structure in like manner, which structure was not designed for the sole support of the sign. Reflective surface means any material or device that has the effect of intensifying reflected light, such as Scotchlight, Day-Glo, glass beads and luminous paint. ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 13 of 25 Roof sign means a sign that is erected upon, over, or on top of any portion of the roof of a building. Rotating sign means a sign in which the sign itself, or any portion of the sign, moves in a revolving manner. Such motion does not refer to methods of changing copy. Sandwich board sign means a sign with two (2) faces attached at the top and open at the bottom so that the structure forms a wedge and is self-supporting; also knows as ‘A-frame sign’. Sign means any object, device, display, structure, or fixture involving graphics, colors, symbols, written copy, or illumination designed for the purpose of advertising, identifying, or providing information about an establishment, a business, a service, an activity, or an organization. Sign, area of means the entire surface area of a sign, as determined by the Town, including its facing, copy, symbols, electronic displays, background, and borders, but not including the supporting structure or decorative roofing, provided that there is no written copy on such structures. Sign backing means any sign that is displayed upon, against, or through any material, color surface, or backing that forms an integral part of such display and differentiates the total display from the background against which it is placed. Conversely, a sign without backing is any word, letter, emblem, insignia, figure, or similar character, or group thereof, that is neither backed by, incorporated in, nor otherwise made a part of any larger display area. Sign structure means any structure that supports, has supported, or is capable of supporting a sign. Single business building means a structure or lot containing one (1) business or several related businesses under any form of ownership. If two (2) or more businesses are located in a structure or on a lot, use the same entrance and are not physically separated by walls, they shall constitute one (1) business for the purposes of this Article. Snipe sign means a sign or poster affixed to a tree, fence or any object within a public street or right-of- way. Statuary sign means any sign that is a three-dimensional, sculptured, or molded representation of an animate or inanimate object. Temporary sign means a sign or display that is designed for short-term use, and that is not intended to be permanently attached to a building wall or permanently installed in the ground. Temporary Signs are signs allowed for a limited time under this Article. Under canopy sign means a sign suspended beneath a canopy, ceiling, roof, or marquee. Vehicular sign means a sign directly placed, affixed, or painted on a motor vehicle or trailer. Walking sign means a commercial sign that is, or is intended to be, held by, attached, or affixed on a person. Wall sign means a sign attached parallel to and extending not more than twelve (12) inches from the wall of a building. This definition includes painted, individual letter, cabinet signs, and signs on a marquee or canopy. ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 14 of 25 Wind-driven sign means a sign consisting of one (1) or a series of two (2) or more banners, flags, pennants, ribbons, spinners, streamers, captive balloons, or other objects or material fastened in such a manner as to move, upon being subjected to pressure by wind or breeze. Window sign means a sign applied, attached to a window or door, or located within thirty-six (36) inches of the interior surface of a window that is visible and/or legible from the outside. (c) Sign Area Calculation. (1) Measuring Sign Area. When the surface area of a sign consists of a conventional geometric shape, such as a rectangle or an oval, the accepted mathematical formula for calculating area shall be used in determining the sign area. (2) Irregular Geometric Shapes. If a sign consists of a geometric shape without an accepted mathematical formula for calculating area, the sign area shall be calculated by enclosing the sign within a rectangle or the closest conventional geometric shape, with a maximum of three (3) enclosing shapes. (3) Projecting and Freestanding signs. The area of such signs shall have only one (1) face (the larger one) counted of each double-faced sign in calculating the area, provided that any one (1) interior angle formed by the planes of the sign faces does not exceed ninety degrees (90º). The sign area of a multi-faced sign shall be calculated by adding the area of all sign faces excepting one (1). If the area of the sign faces differs, the smallest sign face will be the one excluded from the calculation. The area shall be the sum of the areas of each module or cabinet, including any framing, trim, or molding. (4) Individual Letters or Symbols. If a sign is composed of individual letters or symbols using the wall as the background (signs without backing), the sign area shall be calculated by enclosing each word and/or symbol within a rectangle, or the closest conventional geometric shape, with a maximum of three (3) enclosing shapes. The combined area of the shapes shall be considered the total sign area. (d) Permitted Signs Generally. The following signs are permitted subject to obtaining the required sign plan approvals, unless it is specifically stated below that the sign is exempt from review requirements: (1) Commemorative signs, cornerstones, and plaques not exceeding two (2) square feet (exempt). (2) Construction Signs, which must be removed on or before the date of issuance of a certificate of occupancy for the project (exempt). (3) Directional/informational signs of six (6) square feet or less each or as indicated on an approved Master Sign Program (exempt). (4) Event signs, as part of an approved event permit. (5) Flags, not exceeding fifty (50) square feet in area, and no flagpole may be higher than thirty-five (35) feet in all zone districts except residential zones, in which the maximum height shall be twenty- five (25) feet (exempt). A maximum of two (2) flags per property. (6) Freestanding signs. ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 15 of 25 (7) Government signs (exempt). (8) Gravestones (exempt). (9) Holiday displays and decorations (exempt). (10) Private warning signs (exempt). (11) Signs showing underground or public utilities (exempt). (12) Wall Signs. (13) Window Signs (exempt). (14) Required street address signs six (6) square feet and smaller are exempt from the aggregate sign area. (15) Project development signs: The sign administrator may issue approval for a development sign meeting these criteria: i. Not exceed an aggregate of sixteen (16) square feet and eight (8) feet in height. ii. Not exceed two (2) signs per development project. iii. Shall be removed if a construction sign is erected or if the project is no longer in the planning approval process. iv. In no case shall a sign be retained for more than two (2) years. (e) General requirements. (1) No person may engage in the business of erecting, altering, relocating, constructing, or maintaining signs without a valid contractor license issued by the Town. (2) Maintenance, installation, and placement standards. i. All persons involved in the maintenance, installation, alteration, or relocation of signs near or upon any public right-of-way or property shall agree to hold harmless and indemnify the Town, its officers, agents, and employees against any and all claims of negligence resulting from such work insofar as the Chapter has not specifically directed the placement of a sign. ii. Unless this Chapter imposes a greater restriction, the requirements for clearances and placement of signs on a building shall comply with the adopted International Building Code (IBC) Codes and local amendments. iii. Wall signs, marquee signs, and canopy signs may be placed on any wall as appropriate. In no case, other than as part of an approved Master Sign Program, shall any more than two (2) wall-mounted signs be placed on any one (1) building facade. Wall signs may not interrupt any architectural feature. iv. Signs are not subject to the setback requirements of the zone district where they are located, provided that no sign, or part of the sign, shall project beyond a property line. No freestanding sign may be located where it impairs the visibility for motor vehicles. A sight triangle shall be established in which no sign is erected in a manner that limits or obstructs the sight distance of motorists. Adjacent parcel owners may request to erect a common sign structure on their common lot lines if written agreement is presented as evidence to the Town, ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 16 of 25 and the Town further agrees to such plan. No sign shall interfere with or obstruct sidewalks, multi-use trails, utilities, snow storage areas, or drainage facilities. v. Projecting signs shall not project over six (6) feet from the face of the building. vi. All signs shall be properly maintained. Exposed surfaces shall be clean and painted as paint is required. Defective parts shall be replaced. Faded plastics shall be replaced. The sign code administrator shall have the authority to order repairs or repainting as necessary. vii. Permanent signs and sign structures shall be constructed by a professional sign manufacturer or be of similar professional quality. Metal sign components shall be noncorrosive or coated with suitable paint to prevent corrosion. Permanent signs shall be fabricated on materials that are of good quality, durable, and weather- resistant. viii. Temporary signs shall be durable, weather-resistant, and fastened or anchored adequately. Temporary signs employing plywood as a substrate shall be of medium-density overlay plywood and shall show no signs of cracking or peeling on the painted surfaces. Lightweight fabrics or similar materials shall be mounted securely to a rigid surface. ix. A freestanding sign erected at the edge of a parking area or adjacent to a traffic lane shall have a barrier at the base to prevent collision between motor vehicles and the sign. x. No wall-mounted, projecting, marquee, awning, or canopy sign shall be located above the ceiling of the second story of a building. xi. Signs shall be readable, with letters large enough to be legible, and with adequate contrast between the letters and the background. (3) Sign Materials. Signs shall use quality materials, including but not limited to natural stone, anodized metal, routed or sandblasted wood, such as rough cedar or redwood; interior-lit, individual Plexiglas-faced letters; or three-dimensional individual letters with or without indirect lighting. (4) Landscaping. Landscaping is required for all freestanding signs, and should be designed to enhance the signage and surrounding building landscaping. (5) Lighting. Lighting shall be of no greater wattage than is necessary to make the sign visible at night, and should not reflect unnecessarily onto adjacent properties. Lighting sources, except neon tubing, should not be directly visible to passing pedestrians or vehicles, and should be concealed in such a manner that direct light does not shine in a disturbing manner. Internally lit signs shall not be illuminated when the business is closed. (6) Location. On multi-story buildings, individual business signs shall be limited to the ground level. (7) Vehicular signs. Vehicular signs are exempt from review and are allowed if all of the following criteria are satisfied: i. The vehicle is operable and has a current valid registration; ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 17 of 25 ii. The sign is permanently or directly applied to the vehicle itself; iii. Vehicles with signs permanently or directly applied must be normally and regularly used for the transport of persons, goods or services, or be in the service of a municipal, county, state, or federal agency; and iv. Vehicles with signs must be parked or stored in areas designated for parking or vehicle storage, and must not obstruct site circulation. (8) Digital Displays, Electronic Message Centers, and electronic changeable copy signs. Auto- oriented electronic messages, images, and/or changeable copy signs are permitted along arterial streets, provided that they meet the following criteria: i. Such signs shall be equipped with automatic dimmers, which shall be programmed to not exceed three tenths (.3) footcandles over ambient light levels. ii. Signs shall not cause distractions to drivers with moving images or similar effects. (9) Interactive storefront sign are allowed for ground floor commercial uses in the Town Center zone district, subject to the following regulations: i. Interactive storefronts must be designed, installed, and maintained to function as a computer-generated interactive display that responds to the physical activity of engaged pedestrians passing along the adjacent sidewalk. ii. Signs shall be placed on the interior of a pedestrian oriented display window. iii. Messages displayed on interactive storefronts must be oriented towards pedestrians, and not passing motorists. iv. Interactive storefront signs count towards the calculation of maximum allowable window display area, Section (g)(3)(iii). v. The dimensional maximum of an interactive sign is three square feet or a 28-inch monitor. (f) Regulations in Residential Zoned Districts. (1) Residential project entrance signs. Residential project entrance signs are permitted as follows: i. One (1) sign, located adjacent to the primary entrance, not to exceed thirty-two (32) square feet in area and eight (8) feet in height; ii. One (1) sign per secondary entrance, not to exceed sixteen (16) square feet in area and eight (8) feet in height. iii. One (1) wall sign is permitted per street frontage in the RH district. Total aggregate sign area of wall signs for shall not exceed twelve (12) square feet per front, or twenty-four (24) square feet per development. (2) One (1) construction sign shall be permitted for single family and duplex residences not to exceed six (6) square feet. Multi-family developments shall be permitted a maximum of two (2) construction signs per development site, not to exceed an aggregate sign area of twelve (12) square feet. (3) Each property shall be allowed an additional aggregate sign area of twelve (12) square feet of temporary freestanding signage. Such signage is limited to four (4) feet in height, and a time period not to exceed forty-five (45) days per year. The time period set forth in this Section shall not apply to any sign placed on a parcel of real property, which is actively listed for sale, as evidenced by such parcel’s listing in a multiple listing service or other real estate listing service. ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 18 of 25 (g) Regulations in Mixed-use and Commercial Lots. (1) Individual business lot sign. Sign or signs shall not exceed one (1) square foot of sign area per lineal foot of building front. (2) Multiple business lot signs. Total sign area shall not exceed one (1) square foot per lineal foot of building front for the first thirty-two (32) feet and one-third (1/3) square foot per lineal foot of building front in excess of thirty-two (32) square feet. Total building or project identification sign area shall not exceed a maximum of sixty-four (64) square feet per lot front. (3) Generally applicable sign requirements i. Multiple signs. More than one (1) sign is be permitted, provided the total sign area does not exceed the total allowed for the lot or building. ii. Each property shall be allowed an additional aggregate sign area of twelve (12) square feet of temporary freestanding signage. Such signage is limited to four (4) feet in height, a maximum of four (4) signs per property at any one time, and a time period not to exceed forty-five (45) days per year. The time period set forth in this Section shall not apply to any sign placed on a parcel of real property, which is actively listed for sale, as evidenced by such parcel’s listing in a multiple listing service or other real estate listing service. iii. Window Signs shall not exceed twenty-five (25%) of the area of the window onto which they are attached. All window signs must be on the interior surface of the window. Window signs are exempt from the approval requirements, and do not count towards the aggregate sign area. iv. A maximum of two (2) construction signs shall be permitted for each construction project not to exceed an aggregate sign area of sixteen (16) square feet. v. Portable sandwich board signs are permitted only in the Town Core, provided that all of the following criteria are met: (A) Sandwich board signs must have a well-maintained appearance, and shall not exceed three (3) feet in width or three (3) feet in height. (B) Only one (1) sandwich board sign is permitted per business or organization. (C) Sandwich board signs must be located within five (5) feet of the building entrance, or the building area occupied by the entity posting the sandwich board sign. (D) Sandwich board signs shall only be posted during business hours, or the operating hours of the entity posting the sign. (E) Sandwich board signs shall not obstruct pedestrian walkways or parking areas, and shall not result in non-compliance with the Americans with Disabilities Act (ADA). (h) Master Sign Programs. (1) The purpose of a Master Sign Program is to establish a common theme amongst signs on a building or development project to create visual harmony between the signs, and other design elements on the property. (2) Master Sign Programs are encouraged for all properties and are required as a part of the design review process for all proposed projects. i. The owner, builder, or developer of a building designed for single use shall present to the ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 19 of 25 Community Development Department a Master Sign Program showing proposed locations of all signs. ii. Multi-business buildings. The owner, builder, or developer of a building designed for occupation by two (2) or more businesses under separate ownership shall present to the Community Development Department a Master Sign Program showing proposed sign locations, types, and methods of allocating sign area allowances to tenants' use. (3) Master Sign Programs shall be in accordance with: i. The Master Sign Program will demonstrate coordinated signage by maintaining a certain uniformity of appearance through the consistent application of three (3) out of the six (6) following elements: color, size, shape, materials, mounting, or lighting. All proposed locations of freestanding signs and building directories shall be shown. ii. Master Sign Program changes or proposals may not be made without HOA or owner approval. iii. All Master Sign Programs shall be in written and plan form. (A) Program Statement shall include: height off the ground, the locations, types, (freestanding, projecting, etc.) illumination, sizes (square footage) of each sign according to the corresponding building face, and any additional information as determined by the sign administrator. (B) Drawn plans shall include: (1) Site plan showing dimensions, colors, materials, copy, illumination, and required landscaping for all freestanding signs. (2) Program elevation showing locations, overall and letter/figure dimensions, colors, materials, proposed copy, illumination, and anchoring of each sign on the building. (3) Perspective, Sketch-up, or other type of rendering. (4) Any additional information as determined by the sign code administrator. iv. Master Sign Programs may include sign examples with wording, colors, materials, etc. to further define the program requirements. v. Master Sign Programs may include limitations on wording, colors, design, lighting, materials, and other restrictions. vi. Proposed signs, not in accordance with the property' approved Master Sign Program, will only be considered by the Planning and Zoning Commission upon receipt of written evidence that the proposed sign is acceptable to the owners of the building or the owners' association. Non-complying signs must: (A) Demonstrate compliance with purpose statements of this Chapter; and (B) Be found to enhance and generally modernize the site. (i) Prohibited signs. The following signs, unless otherwise stated herein, are prohibited: ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 20 of 25 (1) A sign that is structurally unsafe, unsanitary, or hazardous to the safety or health of any person. (2) Signs imitating or resembling official traffic or government signs or signals, or signs creating an unsafe distraction for motor vehicle operators. (3) Signs that are in disrepair, damaged, dilapidated, inadequately maintained, or components of signs which do not function as intended – as determined by the sign code administrator. (4) Moving, animated, revolving, rotating, or reflective signs. (5) Signs that obstruct the view of motor vehicle operators entering a public roadway from any parking area, service drive, private driveway, alley, or other thoroughfare; or which obstruct free ingress to or egress from a required entrance or exit way. (6) Nonconforming Signs, except legal nonconforming signs. (7) Neon, other gas-filled, or LED light tubes. (8) Banners, except as described below: i. Temporary banners as allowed as part of an approved event permit. ii. Temporary banners allowed under the following procedure: the owner or operator of a business or organization may apply to the Town for a temporary banner for display up to thirteen (13) weeks per calendar year, for two (2) week intervals. Maximum banner size is thirty-two (32) square feet. Banners shall be in good condition, without rips or tears, and all corners shall be attached to a building or a projection of a building. A business or organization may hang no more than one (1) banner at a time. (9) Signs erected on public rights-of-way, except government signs. (10) Wind-driven signs, air-activated graphics, or inflatable signs. (11) Signs that utilize or incorporate searchlights. (12) Signs mounted on the roof of a building, above canopies or eaves, or extending above the uppermost edge of a parapet wall. (13) Walking signs, human signs, signs incorporating live animals, or sign spinners. (14) Signs with auditory messages or sounds. (15) Snipe or poster signs, including signs fastened to trees, fences, utility poles, public benches, streetlights, or placed on any public property or public right-of-way. (16) Portable wheeled signs and portable message center signs. (17) Billboards or Off Premises signs. ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 21 of 25 (18) Festoons, freestanding blade signs, inflatable signs, or teardrop flags of any shape. (19) Statuary signs, except those proposed as part of a building sign, and whose area does not exceed fifty percent (50%) of the area of the sign. (20) Projected image signs or signs with projected copy. (21) Signs with lights or illuminations that flash, scintillate, blink, flicker, vary in intensity, or vary in color. (22) Freestanding signs supported by a singular pole or post. (23) Under-canopy or hanging signs that extend beyond the edge of the canopy or roof from which they are suspended. (24) Back-lit awning signs. (25) Internally illuminated cabinet signs are prohibited except for those which use a non-opaque material and punch-through letters so only the letters are illuminated. (j) Safety standards. (1) Freestanding or projecting signs and sign structures shall be engineered to withstand the minimum wind and snow load requirements of the adopted building codes. A building permit and associated engineering data sufficient to prove the reliability of the structure and the foundation shall be submitted for signs over ten (10) feet in height and/or forty (40) square feet in area. (2) Signs in danger of falling down, or which become insecure, or otherwise represent an unsafe condition shall constitute a violation under the provisions of this Chapter, and shall be removed or corrected by the sign owner. (3) Electrical wiring for energizing an electrical sign shall be underground in the case of freestanding and behind the sign cabinet in the case of wall or projecting signs. (4) All freestanding signs shall be self-supporting, erected on or permanently attached to a concrete foundation. Signs mounted on marquees or projecting signs shall be engineered such that no guy wires are needed for support, other than the sign structure itself. Wall signs shall be mounted on the wall of the building. ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 22 of 25 (5) Anchors and supports shall be guarded and protected when near driveways, parking lots, or similar locations where they could be damaged by moving vehicles. Signs attached to masonry, concrete, or steel shall be safely and securely fastened thereto by means of metal anchors, bolts, or approved expansion screws of sufficient size and anchorage to safely support the loads applied. No anchor or support of any sign, except flat wall signs, shall be connected to or supported by an unbraced parapet wall. (k) Legal nonconforming signs. (1) An existing sign which does not conform to the provisions of this Chapter may be eligible for the designation of legal nonconforming, provided that the sign code administrator determines that such sign is properly maintained according to all applicable legal requirements, does not in any way endanger the public, and was covered by a valid permit or variance or complied with all previously applicable laws. (2) A sign may lose this designation if the sign is relocated or replaced, or the structure or size of the sign is altered in any way, other than normal maintenance. If the sign suffers more than fifty percent (50%) appraised damage or deterioration from fire, wind or other cause except vandalism, it must be brought into compliance with this Chapter. If the sign is remodeled, moved, or copy or text is changed under new ownership, or was never erected in accordance with any code in force at the time, the sign shall be removed or brought into compliance with this Chapter. (3) The Town Council may condemn a nonconforming sign. Recommendations for condemnation may be made by the Planning and Zoning Commission; (4) By amortization. The right to continue to use or operate a nonconforming sign shall terminate five (5) years after the effective date of the ordinance codified in this Chapter or the annexation of the area in which the sign is located to the Town.” Section 15. Amendment to Section 9.04.050 – Restrictions on uses and activities. is amended to read as follows, with underline indicating language to be adopted: “Motorized vehicles. No person shall drive, ride or operate at any time any motorized vehicle or motorized device of any type within any park or special event area except upon public roadways or designated parking areas running through or adjoining any park or special event area. This prohibition shall not apply to Town-owned vehicles, motorized wheelchairs, Class I or II e-bikes as defined in chapter 10.08.010, or mobility devices for disabled persons. All persons operating a motorized vehicle or device within a park or special event area shall obey all traffic control signs.” Section 16. Amendment to Section 10.08.010 – Definitions. is amended to read as follows, with strike-out indicating language to be deleted and underline indicating language to be adopted: “For the purposes of this Chapter, the words and phrases set forth in this Section shall have the following meanings: Electronic Assisted Bicycle means a vehicle having three wheels or less, fully operable pedals, and an electric motor not exceeding seven hundred fifty (750) watts of power rating, and conforming to one of three classes as follows: ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 23 of 25 A. "Class 1 electric assisted bicycle" means an electrical assisted bicycle equipped with a motor that provides assistance only when the rider is pedaling and that ceases to provide assistance when the bicycle reaches a speed of twenty (20) miles per hour. B. "Class 2 electric assisted bicycle" means an electrical assisted bicycle equipped with a motor that provides assistance regardless of whether the rider is pedaling but ceases to provide assistance when the bicycle reaches a speed of twenty (20) miles per hour. C. "Class 3 electric assisted bicycle" means an electrical assisted bicycle equipped with a motor that provides assistance only when the rider is pedaling and that ceases to provide assistance when the bicycle reaches a speed of twenty-eight (28) miles per hour. Motorized vehicle means any device, except for electric assisted bicycle, which by means of any motor or engine, whether assisted by human effort or not, operates or is capable of being operated in such a manner as to propel itself and/or its operator across or upon land, water, ice or snow, and includes, but is not limited to: all trucks, vans, automobiles, cars, dune buggies, motorcycles, motorscooters, mopeds, snowmobiles, boats, jet-skis, airboats or hydrofoils. Restricted use area means all land and property, however owned, for which persons cited under the terms and provisions of this Chapter have not received permission from the owner or agent for the owner of said property, to engage in the act or acts for which said person was cited, and such permission, in order to constitute a defense to said citation, must have been given prior to the date on which such property owner or agent complained of such acts. Further, all property belonging to the Town shall also be considered restricted use area and all land zoned OLD, PRM, SPG or GPEH according to the official zone district map of the Town, regardless of ownership, shall be considered restricted use area. Roads, streets, alleys, highways, parking lots and parking structures, regardless of ownership, shall not be considered restricted use area.” Section 17. Amendment to Section 10.08.020. – Prohibited Acts. is amended to read as follows, with underline indicating language to be adopted: “No person shall park, drive, pilot or in any manner operate any motorized vehicle, as defined in Section 10.08.010, upon or across any restricted use area within the Town. Neither shall any person be a passenger upon, on or in any motorized vehicle or upon, on or in any conveyance parked, drawn, pulled, pushed or otherwise propelled by any motorized vehicle within the Town. Bicycle and Pedestrian Paths: A person may operate a Class 1 or Class 2 electric assisted bicycle, with the motor activated, on any bicycle and pedestrian path in the Town, other than a bicycle and pedestrian path, in any of the prohibited areas set forth below. Class 3 electric assisted bicycles are prohibited on all bicycle and pedestrian paths. Prohibited Areas: It is unlawful for a person to operate an electric assisted bicycle with the motor activated in or on the following: 1. Children's playgrounds; 2. Turf areas or soft-surface trails; 3. Natural/unimproved areas; 4. Sidewalks that are not part of a designated bicycle and pedestrian path; or 5. West Avon Preserve” Section 18. Amendment to Section 10.32.060 – Motorized bicycles. is amended to read as follows, with strike-out indicating language to be deleted and underline indicating language to be adopted: “10.32.060 - Mopeds Motorized bicycles. ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 24 of 25 An operator of a moped motorized bicycle shall possess a valid driver's license. Mopeds motorized bicycles may be operated in bicycle lanes included within roadways. No moped motorized bicycle may be operated on any sidewalk, pathway or upon any public lands unless such operation is specifically designated.” Section 19. Section 15.28 – Sign Code. This Chapter is hereby repealed in its entirety and removed from Chapter 15: Buildings and Construction. Section 20. Amendment to Section 15.30.010 – Intent and Purpose. is amended to read as follows, with strike-out indicating language to be deleted: “(c) In order to determine the effectiveness of this Chapter, staff shall develop and implement the "Avon Dark Sky Preservation Initiative" program to measure observable lumen counts at fixed points on the valley floor. Baseline monitoring shall take place on an annual basis, and five (5) years after the implementation of the ordinance codified herein, the findings shall be presented to the Planning and Zoning Commission and the Town Council to determine whether or not the intent and goals of this Chapter are being satisfied.” Section 21. Amendment to Section 15.30.030 – Applicability. is amended to read as follows, with strike-out indicating language to be deleted: “The lighting standards of this Chapter shall be applicable to all exterior lighting within the Town. All exterior lighting installed after the effective date of the ordinance codified herein shall conform to the standards established by this Chapter. All existing lighting installed before the effective date of the ordinance codified herein shall be brought into conformance with this Chapter. within five (5) years from the date of adoption of the ordinance codified herein, or by November 17, 2009.“ Section 22. Codification of Amendments. The codifier of the Town’s Municipal Code, Colorado Code Publishing, is hereby authorized to make such numerical and formatting changes as may be necessary to incorporate the provisions of this Ordinance within the Avon Municipal Code. The Town Clerk is authorized to correct, or approve the correction by the codifier, of any typographical error in the enacted regulations, provided that such correction shall not substantively change any provision of the regulations adopted in this Ordinance. Such corrections may include spelling, reference, citation, enumeration, and grammatical errors. Section 23. Severability. If any provision of this Ordinance, or the application of such provision to any person or circumstance, is for any reason held to be invalid, such invalidity shall not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are declared to be severable. The Town Council hereby declares that it would have passed this Ordinance and each provision thereof, even though any one of the provisions might be declared unconstitutional or invalid. As used in this Section, the term “provision” means and includes any part, division, subdivision, section, subsection, sentence, clause or phrase; the term “application” means and includes an application of an ordinance or any part thereof, whether considered or construed alone or together with another ordinance or ordinances, or part thereof, of the Town. Section 24. Effective Date. This Ordinance shall take effect thirty (30) days after final adoption in accordance with Section 6.4 of the Avon Home Rule Charter. Section 25. Safety Clause. The Town Council hereby finds, determines and declares that this Ordinance is promulgated under the general police power of the Town of Avon, that it is promulgated for the health, safety and welfare of the public, and that this Ordinance is necessary for the preservation of ATTACHMENT 1 Ord. 18-19 – Amending Avon Municipal Code SECOND READING – January 22, 2019 Page 25 of 25 health and safety and for the protection of public convenience and welfare. The Town Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be obtained. Section 26. Publication. The Town Clerk is ordered to publish this Ordinance in accordance with Chapter 1.16 of the Avon Municipal Code. INTRODUCED AND ADOPTED ON FIRST READING AND REFERRED TO PUBLIC HEARING on November 13, 2018 and setting such public hearing for January 8, 2019, and January 22, 2019 at the Council Chambers of the Avon Municipal Building, located at One Hundred Mikaela Way, Avon, Colorado. BY: ATTEST: ____________________________ ____________________________ Sarah Smith Hymes, Mayor Brenda Torres, Deputy Town Clerk ADOPTED ON SECOND AND FINAL READING on January 22, 2019. BY: ATTEST: ____________________________ ____________________________ Sarah Smith Hymes, Mayor Brenda Torres, Deputy Town Clerk APPROVED AS TO FORM: ____________________________ Eric J. Heil, Town Attorney ATTACHMENT 1 ATTACHMENT 2 Staff Report – Code Text Amendment September 18, 2018 Planning and Zoning Commission Meeting Case #CTA18001 Staff Report Overview This staff report contains one application for consideration by the Planning and Zoning Commission (PZC): Code Text Amendment moving and modifying the Sign Code. Attachment A corresponds to the new Sign Code, and Attachment B corresponds to the Development Review Procedure, 7.16.XXX. Final chapter numbers have not yet been determined for these items. Brief Summary of Changes The sign code text amendment has been a long time in the making. The code has remained largely unchanged since the mid-1980s. Now, with a more developed business and residential profile, Avon needs a sign code that addresses more nuance and steers users into sign types that are more harmonious with the desired town aesthetic. Changes to the sign code include: • Move the sign code to Chapter 7 from Chapter 15. This links the application process with more established standards (public noticing, variance, etc.) • Application review types –Minor and Major Master Sign Program applications will create an administrative approval for small changes • Less subjectivity allows for more staff review of individual sign proposals • Compliance with Gilbert case – The sign code no longer regulates content, thereby complying with the 1st Amendment • Provides regulations for many other sign types – auto, sandwich, projecting, canopy, banners etc. • Defined safety criteria and the types of applications that require building permits Review Criteria (1) The text amendment promotes the health, safety and general welfare of the Avon community; (2) The text amendment promotes or implements the goals and policies of the Avon Comprehensive Plan; (3) The text amendment promotes or implements the purposes stated in this Development Code; or Project type: Code Text Amendment Public Hearing: September 18, 2018 Location: Prepared By: Throughout Town David McWilliams, Town Planner ATTACHMENT 2 (4) The text amendment is necessary or desirable to respond to changed conditions, new planning concepts or other social or economic conditions. Staff Response: Staff finds this amendment to be in compliance with the above review criteria. Available Action 1. Continue Public Hearing, pending additional information. 2. Approve Findings of Fact and Record of Decision recommending that the Town Council approve the application. 3. Approve Findings of Fact and Record of Decision recommending that the Town Council deny the application. Staff Recommendation Staff recommends approval of the Record of Decision and Recommendation to Town Council, with the following Findings: 1. The application is complete; 2. The application provides sufficient information to allow the reviewing authority to determine that the development application complies with the relevant review criteria; 3. The code text amendments were reviewed in accordance with the criteria listed in Section 7.16.040(c), Review Criteria, and are found to be in substantial compliance as outlined in the staff report for the September 18, 2018 public hearing; 4. The code text amendments promote the health, safety, and general welfare of the Avon Community; 5. The code text amendments are necessary to respond to changing conditions including a more developed commercial core, and new planning practice resulting from the Gilbert land use case. 6. The text amendment promotes and implements the goals and policies of the Avon Comprehensive Plan; and 7. The text amendment promotes and implements the purposes stated in this Development Code. RECOMMENDED MOTION “I move to recommend that the Avon Town Council approve Case #CTA18001, an application to amend and update the Avon Municipal Code, Sign Code, with the Findings of Fact and Record of Decision as presented by staff.” Attachments A. Sign Code B. Development Review Procedures ATTACHMENT 2 ATTACHMENT 2 October 16, 2018 Code Text Amendment Cleanups 1 Staff Report – Code Text Amendment October 16, 2018 Planning and Zoning Commission Meeting Case #CTA18002 STAFF REPORT OVERVIEW This staff report contains one application for consideration by the Planning and Zoning Commission (PZC): Code Text Amendment CTA18002 “cleaning up” various sections of Chapter 7. Attachment A corresponds to all proposed changes, underlined in red to represent additions, and struck out in red to represent deletions. Additionally, there are proposed amendments that are not included in Chapter 7 and therefore do not meet the same review procedures (PZC hearing); but are included in order to draft the final language for Town Council Adoption. BRIEF SUMMARY OF CHANGES 7.04.110 – Changes represent the elapsed time since the original Chapter 7 was codified. 7.08.010 – Changes to the “family” definition, as well as new definitions that correspond to section 7.28.090(j)(B)(iv) Table 7.16-1 – Inclusion of noticing requirements to the table for clarity of reading. 7.16.020 – Corresponding deletion of notice types so they are only in one location. 7.16.080 – Cleanup related to sign plans and of the appeal process. 7.16.160 – Clarifying the procedure for appeals. 7.20.060 – Properly enumerating lot size minimums. 7.20.090 – Correcting grammar. 7.28.090(e) – Clarifying building height regulations in Wildridge. 7.28.090(f) – Requiring more standards for design in Wildridge by including it in this section. 7.28.090(j)(4)(B)(iv) – Changing code to require form and not use on ground floors in the Town Core. 10 – E-bicycle regulations. Project type: Code Text Amendment Public Hearing: October 16, 2018 Location: Prepared By: Throughout Town David McWilliams, Town Planner ATTACHMENT 2 October 16, 2018 Code Text Amendment Cleanups 1 15.30 – Removal of the Avon Dark Sky Preservation Initiative and adoption time period. CODE TEXT AMENDMENT REVIEW CRITERIA The review procedures for this application are governed by the Development Code. According to the AMC §7.16.040(c), Review Criteria, the PZC and Town Council shall use the following review criteria as the basis for recommendations and decisions on applications to amend the text of the Development Code: (1) The text amendment promotes the health, safety and general welfare of the Avon community; (2) The text amendment promotes or implements the goals and policies of the Avon Comprehensive Plan; (3) The text amendment promotes or implements the purposes stated in the Development Code; or (4) The text amendment is necessary or desirable to respond to changed conditions, new planning concepts or other social or economic conditions. Staff Response: Staff finds that these amendments promote the general welfare of the community, and better implements the goals of the Comprehensive Plan and Development code. AVAILABLE ACTIONS 1. Continue the Public Hearing pending additional information. 2. Approve Findings of Fact and Record of Decision recommending that the Town Council approve the application. 3. Approve Findings of Fact and Record of Decision recommending that the Town Council deny the application. RECOMMENDED MOTION “I move to recommend that the Avon Town Council approve Case #CTA18002, an application to amend and update the Avon Municipal Code, with the findings and fact and record of recommendation attached as B to Staff’s report.” ATTACHMENTS A: Complete Code Text amendment proposal B: Recommendation for Approval ATTACHMENT 2 TOWN COUNCIL REPORT To: Honorable Mayor and Town Council From: Preston Neill, Deputy Town Manager Date: January 22, 2019 Topic: APPOINTMENTS TO BOARDS AND COMMISSIONS ACTION BEFORE COUNCIL: Council is asked to review, discuss and approve the board, committee, authority and other agency appointments. PROPOSED MOTION: “I move to approve the appointments to committees and boards in Attachment A with the modifications provided.” SUMMARY: Each year the Town Council revisits the appointments to various committees, boards and authorities. Appointments are made by motion and vote. 2018 appointments have been carried over into Attachment A as placeholders. Former Councilors Burch and Gennett have been removed from the document and replaced with a “____________” denotation. ATTACHMENT: Attachment A: 2019 Board, Committee, Authority and Other Agency Appointments AGENCY DESCRIPTION 2019 COUNCIL ASSIGNMENTS Upper Eagle Regional Water Authority Town's voting representative on the six member board; responsible for all elements of delivering potable water to the Town Appointment: Primary appointment must be an elected official. Alternate may be Town Manager (or designee) or citizen Primary Representative: SARAH SMITH HYMES Alternate: AMY PHILLIPS Eagle County Regional Transportation Authority & Eagle County Regional Trails (ECO) A nine member board of elected officials from the incorporated towns was established to develop operating policy. This board has since been reduced to eight members who represent the towns of Red Cliff, Minturn, Vail, Avon, Eagle, Gypsum, Eagle County Government and Beaver Creek. The half-cent county sales tax is dedicated to funding regional transportation. One- tenth of this tax goes toward funding the regional trails system. Town's voting representative on Eagle County's Transit & Trails Advisory Board. Appointment: Elected or staff Primary Representative: AMY PHILLIPS Alternate: SARAH SMITH HYMES Eaglebend, Kayak Crossing & Buffalo Ridge Housing Corporations The management of the Corporation is accomplished through a Board of Directors (the "Board") which oversees administration, operations and maintenance of the Project. The board consists of 5 directors. The property is being managed by Polar Star Properties under an agreement with the Corporation. The present members of the Board are Gerald E. Flynn, Jeffery M. Spanel, Craig Ferraro and Megan Burch. Appointment: Elected or Appointed Town Council also must approve other board member appointments when a vacancy occurs. Board Member: -------------------------- Alternate Board Member: SARAH SMITH HYMES ATTACHMENT A TOWN OF AVON 2019 BOARD, COMMITTEE, AUTHORITY AND OTHER AGENCY APPOINTMENTS January 8, 2019 1/8/2019 Page 1 AGENCY DESCRIPTION 2019 COUNCIL ASSIGNMENTS Northwest Colorado Council of Govenments (NWCCOG) The Town is a member of the NWCCOG, a voluntary association of county and municipal governments in a 5-county region in northwest Colorado. The NWCCOG Council, made up of representatives from each member jurisdiction, directs the activities of NWCCOG. The NWCCOG staff is responsible for carrying out the Council’s direction.The purpose of the NWCCOG is to be responsive to members’ needs and interests by providing guidance and assistance in problem solving, information sharing and partnership building, advocating members’ interests and needs with local, state and federal entities, and providing quality services to our membership that are relevant, effective, and efficient. Appointment: Elected or staff Board Member: JENNIE FANCHER Alternate Board Member: SARAH SMITH HYMES Climate Action Collaborative The Town is a member of the Climate Action Collaborative and is one of about 30 local businesses, organizations, nonprofits and governments trying to address climate change by meeting the goals established in the Climate Action Plan for the Eagle County Community. The Climate Action Collaborative’s goal is to reduce carbon emissions 25% by 2025 and 80% by 2050. Appointment: Elected or staff Primary Representative: SARAH SMITH HYMES Colorado Communities for Climate Action (CC4CA) CC4CA is a coalition of local governments across the state that advocates for state and federal policies to protect Colorado’s climate for current and future generations. CC4CA is governed by a steering committee of representatives from member communities. Unanimous consent among members is required to set the coalition’s policy priorities. Appointment: Elected or staff Primary Representative: -------------------------- Public Access TV: High Five Access Media Voting representative on the Board of the nonprofit organization that manages non commercial public, educational and governmental programming; receives Town's PEG fees from COMCAST Appointment: Elected Board Member: AMY PHILLIPS Alternate Board Member: JAKE WOLF 1/8/2019 Page 2 AGENCY DESCRIPTION 2019 COUNCIL ASSIGNMENTS Colorado Municipal League Policy Committee The CML Policy Committee is a standing committee that develops the League's legislative program. The membership is composed of representatives from each member municipality, CML sections, and district presidents. Voting representative on policy matters before the State Legislature Appointment: Elected or Town Manager Primary Representative: --------------------------- Alternate: JAKE WOLF Colorado Association of Ski Towns CAST members use the power of the coalition to seek support for legislation that will benefit and sustain the mountain communities. We support actions that keep our communities livable, protect our pristine environment, and promote community-based land use, mass transit, affordable housing, and sustainable tourism. Our goal is to foster growth that will ensure an exceptional quality of life for citizens and a positive experience for visitors Voting representative on ski town consortium Appointment: Elected, if desired Town Manager regulary attends; non-voting if an Elected Official is appointed Primary Elected Representative: JENNIE FANCHER Alternate: Varies by Interest and Availability I-70 Coalition Voting representative from towns & counties along the I-70 corridor working to reduce I-70 vehicular congestion and improve safety. Also continues to evaluate proposed magnetic train(Guideway System) Appointment: Elected or Town Manager Appointment: --------------------- VVP: 1. EGE Air Alliance The EGE Air Alliance is a 501-c6 non-profit public-private partnership that provides the funding to make the Eagle County Regional Airport (EGE) a vital part of the Eagle County economy with a vibrant flight service program. Formed in 2002, the EGE Air Alliance partnership includes government entities and private business stakeholders in local towns within Eagle County. Serves as representative to discuss regional airport topics of concern. Appointment: Elected or Town Manager Board Member: AMY PHILLIPS Alternate: ----------------------- 1/8/2019 Page 3 AGENCY DESCRIPTION 2019 COUNCIL ASSIGNMENTS VVP: 2. Economic Development Leadership Council serves under the umbrella of the Vail Valley Partnership Vail Valley Economic Development Advisory Council Contact Names: Chris Romer Economic Development Leadership Council: Serves as representative on the advisory board to the VVP governing board; assists with regional & local collaboration, research, and follow through on economic development initiatives. Vail Valley Economic Development Advisory Council: The Advisory Council is a resource and sounding board for the Partnership. The Advisory Council will provide advisement on issues at hand to ensure that local economic development activities undertaken by VVED are relevant to the needs of the business community and remain aligned to the core mission. Primary Representative: Elected or Appointed Primary Council Member: JENNIE FANCHER Alternate: SCOTT PRINCE Vail Valley Mountain Bike Association Regional committee focused on achieving IMBA Gold Designation. VVMB coordinates volunteer trail work, organizes events, trains volunteer trail construction crew leaders and contributes its talents, guidance and time to support local land managers in various soft surface trail initiatives. Appointment: Elected or Appointed Primary: SCOTT PRINCE Alternate: --------------------- Eagle County Home Buyer Assistance Committee ("HBAC") Tori Franks: Eagle County (328- 8775) Eagle County Housing & Development Department The Eagle County Homebuyers Assistance Committee (HBAC) is a volunteer committee, who represents public and private entities throughout the valley. We are an advisory committee, to the Board of County Commissioners who, working closely with the Eagle County Housing Department, recommends policies regarding the Eagle County Home Buyers Assistance Programs and First Time Home Buyers Education Classes. Appointment: Elected Committee Member: SCOTT PRINCE Traer Creek Liaisons Join the Town Manager in bi-weekly meetings to stay informed and updated on development topics Appointment: Elected or Appointed Two Appointees: JENNIE FANCHER ----------------------- 1/8/2019 Page 4 AGENCY DESCRIPTION 2019 COUNCIL ASSIGNMENTS Hoffmann Commercial Real Estate Liaisons Join the Town Manager in bi-weekly meetings to stay informed and updated on development topics Appointment: Elected or Appointed Two Appointees: JENNIE FANCHER SARAH SMITH HYMES 1/8/2019 Page 5     TOWN COUNCIL REPORT    To:   Honorable Mayor Smith Hymes and Town Council  From:    Preston Neill, Deputy Town Manager  Date:    January 22, 2019  Topic:    APPROVAL OF 2019 REGULAR MEETING SCHEDULE                              SUMMARY:  Please find attached the proposed regular meeting schedule for 2019, which reflects the second and fourth  Tuesdays of each month, unless otherwise noted. Meetings will begin at 5:00 p.m., unless Council would  like to discuss and provide direction on a different start time for meetings. The Council meeting schedule  includes the following special considerations for meeting dates:     Suggested dates to cancel regular meetings include:  1. Tuesday, March 26th – A review of the Eagle County School District’s school calendar reveals  that school spring break falls during the 4th week of March (25th through 29th)  2. Tuesday, July 23rd – Summer break  3. Tuesday, December 24th – Christmas Eve and Christmas break     With Passover beginning on Friday, April 19th and ending on Saturday, April 27th, it is recommended  to hold the second April Council meeting on Tuesday, April 30th instead of Tuesday, April 23rd.      With Yom Kippur falling on Tuesday, October 8th, it is recommended to hold the first October  Council meeting on Monday, October 7th instead of Tuesday, October 8th.      With Thanksgiving falling on Thursday, November 28th, it is recommended to hold the second  November Council meeting on Tuesday, November 19th instead of Tuesday, November 26th.      Two Council Retreat dates are recommended. The proposed dates are Tuesday, January 30th and  Tuesday, June 25th, with noon start times.     Once the schedule has been approved by Council, the dates will be posted to the Town’s website and four  posting locations.      PROPOSED MOTION:  “I move to approve the 2019 Avon Town Council Meeting Schedule as presented (with or without changes).”              2019 Avon Town Council  Meeting Schedule  2nd and 4th Tuesday unless otherwise noted    DATE NOTES  January 8, 2019   January 22, 2019   January 30, 2019 Council Retreat – Noon to  5:00 p.m.  February 12, 2019   February 26, 2019 Eagle County School District Mid‐Winter Break  2/22 – 2/25  March 12, 2019 Eagle County School District Spring Break   3/25 – 3/29  April 9, 2019   April 30, 2019   May 14, 2019   May 28, 2019   June 11, 2019   June 25, 2019 Council Retreat – Noon  Regular Meeting – 5:00 p.m.  July 9, 2019   August 13, 2019   August 27, 2019   September 10, 2019   September 24, 2019   October 7, 2019   October 22, 2019   November 12, 2019   November 19, 2019 Eagle County School District Thanksgiving Break 11/25 – 11/29  December 10, 2019 Eagle County School District Holiday Break   12/23 –1/3/2020      TOWN OF AVON, COLORADO  AVON REGULAR MEETING MINUTES FOR TUESDAY, JANUARY 8, 2019  AVON TOWN HALL, 100 MIKAELA WAY  Page 1    1. A CALL TO ORDER & ROLL CALL  Mayor Smith Hymes called the meeting to order at 5:01 p.m.  A roll call was taken, and Council members  present were Amy Phillips, Scott Prince, Jennie Fancher, Chico Thuon, and Tamra N. Underwood. Councilor  Jake Wolf arrived at 5:07 p.m. Also present were Acting Town Manager Scott Wright, Town Attorney Eric  Heil, Police Chief Greg Daly, Planning Director Matt Pielsticker, Town Engineer Justin Hildreth, Deputy Town  Manager Preston Neill and Acting Town Clerk Brenda Torres.     2. APPROVAL OF AGENDA  Councilor Prince requested that items 6.6.3 and 6.6.4 be pulled off the Consent Agenda for individual review  and discussion. Councilor Underwood asked for item 6.6.1 to be pulled off the Consent Agenda as well.  Councilor agreed to review those items after item 6.5.     3. PUBLIC COMMENT: COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA  Preston Neill commented on the upcoming July in January event on January 25th.     4. PRESENTATION  4.1 OPPORTUNITY ZONES PRESENTATION (JANA PERSKY, OEDIT, STATE OF COLORADO)  Jana Persky, Strategic Initiatives Manager with the Office of Economic Development and  International Trade (OEDIT) for the State of Colorado, gave a presentation on Opportunity Zones.  Council provided direction to staff to work with the Town's DOLA Regional rep to talk about  available grant opportunities and to move forward on a Prospectus.    5.    WORK SESSION  5.1 UPDATE AND REVIEW OF OPTIONS FOR HAHNEWALD BARN PROJECT    STAFF PRESENTATION    COUNCIL QUESTIONS    PUBLIC COMMENT    COUNCIL DISCUSSION AND DIRECTION   Eric Heil gave an update and overview of the status of the design work on the Hahnewald Barn.  Mayor Smith Hymes opened up the discussion to comments from the public. Emailed comments  on the Hahnewald Barn item were read into the record. Bobby Kay, Brad Christensen, Janet Hix,  Nancy Nottingham, Kathy Heicher, Terry Nottingham, Tom Ruemmler, Tom Hix, Adrienne Perer,  Peter Warren, Shelly Nottingham, Robert N. and Martha Milbury commented on the item. Council  did not provide any direction to staff.           5.2 INTRODUCTION OF LOCAL GOVERNMENT LAWS THAT ELECTED OFFICIALS SHOULD KNOW    (TOWN ATTORNEY ERIC HEIL)  Eric Heil gave a brief presentation on the law regarding meetings and conduct of elected and  appointed officials.        TOWN OF AVON, COLORADO  AVON REGULAR MEETING MINUTES FOR TUESDAY, JANUARY 8, 2019  AVON TOWN HALL, 100 MIKAELA WAY  Page 2    6.    ACTION ITEMS   6.1  RESOLUTION 19‐02, ADOPTING ELECTRONIC RECORD RETENTION POLICY FOR COUNCIL MEMBERS   (TOWN ATTORNEY ERIC HEIL)  Councilor Underwood made a motion to approve Resolution 19‐02 Adopting an Electronics  Records Retention Policy for Avon Council Members. Mayor Pro Tem Phillips seconded the motion  and the motion passed unanimously.    6.2  PUBLIC HEARING SECOND READING OF ORDINANCE 18‐19, APPROVING AMENDMENTS TO TITLES 7, 10 AND 15 OF  THE AVON MUNICIPAL CODE (PLANNING DIRECTOR MATT PIELSTICKER)  Councilor Wolf made a motion to continue Ordinance 18‐19 to the January 22nd Council meeting.  Mayor Pro Tem Phillips seconded the motion and the motion carried unanimously.    6.3  PUBLIC HEARING RESOLUTION 19‐01, A RESOLUTION APPROVING A MINOR PUD AMENDMENT FOR LOT 22,  BLOCK 1, WILDRIDGE/2177 SADDLE RIDGE LOOP (PLANNING DIRECTOR MATT PIELSTICKER)  Councilor Thuon moved to approve Resolution 19‐01, A Resolution Approving File #PUD18006, an  Application for a Minor PUD Amendment to Lot 22 Block 1 Wildridge Subdivision with the added  third recommended condition to read: "At replatting, a plat amendment note shall include a  building footprint not to exceed 2,000 square feet on each lot, a building envelope not to exceed  3,300 square feet on each lot, and a livable area not to exceed 2,800 square feet on each lot.”  Councilor Wolf seconded the motion and motion passed on a vote of 6 to 1. Councilor Underwood  voted no.    6.4  APPOINTMENTS TO BOARDS AND COMMISSIONS (DEPUTY TOWN MANAGER PRESTON NEILL)  This item was pushed to the January 22nd Council meeting.    6.5  APPROVAL OF 2019 REGULAR MEETING SCHEDULE (DEPUTY TOWN MANAGER PRESTON NEILL)  This item was pushed to the January 22nd Council meeting.    6.6  CONSENT AGENDA  6.6.2  APPROVAL OF EXTENSION OF THE IGA WITH ECO TRANSIT FOR THE AVON STATION BUS SHELTER PROJECT  (TOWN ENGINEER JUSTIN HILDRETH)   Councilor Underwood made a motion to approve the only remaining item on the Consent  Agenda, item 6.6.2 (Approval of Extension of the IGA with ECO Transit for the Avon Station  Bus Shelter Project). Mayor Pro Tem Phillips seconded the motion and the motion passed on  a vote of 6 to 0. Councilor Wolf did not vote as he had left the room at 8:47 p.m. He  returned at 8:50 p.m.              TOWN OF AVON, COLORADO  AVON REGULAR MEETING MINUTES FOR TUESDAY, JANUARY 8, 2019  AVON TOWN HALL, 100 MIKAELA WAY  Page 3      6.6.1 APPROVAL OF RESOLUTION 19‐03, APPROVING A TEMPORARY CONSTRUCTION EASEMENT ON LOT 4,  NOTTINGHAM STATION, HURD LANE ROAD, AVON, CO (TOWN ENGINEER JUSTIN HILDRETH)   Mayor Pro Tem Phillips moved to approve Resolution 19‐03, Approving a Temporary  Construction Easement on Lot 4, Nottingham Station, Hurd Lane, Avon, CO. Councilor  Fancher seconded the motion and the motion passed unanimously.       6.6.3   APPROVAL OF MINUTES FROM DECEMBER 11, 2018 REGULAR COUNCIL MEETING  (DEPUTY TOWN CLERK BRENDA TORRES)  Councilor Prince and Councilor Thuon provided various edits to the December 11, 2018        Regular Council Meeting Minutes. Councilor Prince made a motion to approve the  December 11, 2018 Regular Council Meeting Minutes with the requested changes. Councilor  Underwood seconded the motion and the motion passed unanimously.     6.6.4   APPROVAL OF MINUTES FROM DECEMBER 18, 2018 SPECIAL COUNCIL MEETING   (DEPUTY TOWN MANAGER PRESTON NEILL)  Councilor Prince provided a couple of edits to the December 18, 2018 Special Meeting  Minutes. Councilor Prince moved to approve the December 18, 2018 Special Meeting  Minutes with the requested changes. Councilor Underwood seconded the motion and the  motion passed unanimously.    7.    WRITTEN REPORTS  7.1 ABSTRACT FROM DECEMBER 18, 2018 PLANNING AND ZONING COMMISSION MEETING   (PLANNING DIRECTOR MATT PIELSTICKER)    7.2 UPPER EAGLE REGIONAL WATER AUTHORITY DECEMBER 13, 2018 BOARD MEETING SUMMARY   (MAYOR PRO TEM SMITH HYMES)     7.3 UPDATE ON THE AVON COMET FREE HAIL AND RIDE SERVICE (MOBILITY DIRECTOR EVA WILSON)    8.   MAYOR & COUNCIL COMMENTS & MEETING UPDATES        No comments were made.      9.  EXECUTIVE SESSION FOR THE PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO    NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING NEGOTIATORS, UNDER C.R.S. §24‐6‐ 402(2)(G) AND FOR A CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL ADVICE  CONCERNING THE TOWN MANAGE RECRUITMENT   Mayor Smith Hymes made a motion to move into executive session for the purpose of determining  positions relative to matters that may be subject to negotiations, developing strategy for negotiations,  and/or instructing negotiators, under C.R.S. §24‐6‐402(2)(g) and for a conference with the Town    TOWN OF AVON, COLORADO  AVON REGULAR MEETING MINUTES FOR TUESDAY, JANUARY 8, 2019  AVON TOWN HALL, 100 MIKAELA WAY  Page 4    Attorney for the purpose of receiving legal advice concerning the Town Manager recruitment.  Councilor Phillips seconded the motion and it passed unanimously. The time was 8:59 p.m.     Council convened into Executive Session at 9:11 p.m. Present were Sarah Smith Hymes, Amy Phillips,   Scott Prince, Jennie Fancher, Jake Wolf, Chico Thuon, Tamra N. Underwood, Scott Wright, Eric Heil and  Preston Neill.      Eric Heil, Scott Wright and Preston Neill left the meeting at 9:42 p.m.     Eric Heil, Scott Wright and Preston Neill rejoined the meeting at 10:08 p.m.     Eric Heil, Scott Wright and Preston Neill left the meeting at 10:16 p.m.     Executive Session ended at 10:27 p.m.    10.  ADJOURNMENT   There being no further business to come before the Council, Mayor Smith Hymes moved to adjourn the  regular meeting.  The time was 10:27 p.m.    These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to  include each statement, person speaking or to portray with complete accuracy. The most accurate records of the  meeting are the audio of the meeting, which is housed in the Town Clerk' s office, and the video of the meeting, which is  available at www.highfivemedia.org.     RESPECTFULLY SUBMITTED:                                                       ________________________________                                                   Brenda Torres, Acting Town Clerk    APPROVED:  Sarah Smith Hymes ___________________________________    Amy Phillips  ___________________________________    Jake Wolf  ________________________________    Chico Thuon  ________________________________    Jennie Fancher   ________________________________    Scott Prince  ________________________________    Tamra Underwood ________________________________      WRITTEN REPORT    To:   Honorable Mayor Smith Hymes and Town Council  From:    Preston Neill, Deputy Town Manager  Date:    January 22, 2019  Topic:    UPDATE ON PROTOCOLS FOR RESPONSES TO PUBLIC COMMENTS TO COUNCIL                         OVERVIEW:  The purpose of this memorandum is to describe the current protocols for responding to emailed comments from  members of the public to the Town Council.     SUMMARY:  The Town adopted email response protocols several years ago in order to be responsive, professional, efficient and  consistent with Town’s responses.  Avon’s protocols are similar to most municipalities that we have reviewed.   Emailed comments from members of the public generally fall into one of the three categories depicted below. The  protocols for handling and responding to each type of email is also described below.      General Comment (No Follow‐Up Required)  When the “Avon Council Web” group email address receives one of these general comments, Preston Neill,  Deputy Town Manager, sends a response, copying Council, that confirms receipt of the email and thanks  the person for taking time to provide comments to the Council.     Example:  “I really like the way Avon looks this summer. The landscaping along Avon Road is in great shape  and gives off a warm, inviting feel.”    Response: “This confirms receipt of your email. Thank you for taking the time to pen your thoughts to the  Town Council and thank you for your kind words. All credit goes to our Public Works staff for the  work they do to ensure Avon is in great shape year‐round.”     Request/Complaint (Follow‐Up Required)   When the “Avon Council Web” group email address receives one of these emails, Preston Neill, Deputy  Town Manager, sends a response, copying Council, that confirms receipt of the email and thanks the person  for taking time to provide their thoughts to Council. In addition, the response details an immediate course  of action and identifies when follow‐up should be expected from a member of staff regarding the issue,  request or complaint the person has raised. These emails generally need to be relayed to the appropriate  staff person so that he or she can look into the issue and report back on a remedy or course of action.     Example:  “There is a large pot hole located at the 100 block of Nottingham Road that needs to be fixed  ASAP. Thank you.”    Response: “This confirms receipt of your email. Thank you for taking the time to bring this to our attention.  Your email has been relayed to Gary Padilla, Public Works Director. He and his team will assess  the issue you raised. Once they determine the best course of action and an appropriate timeline  for the issue to be addressed, we will follow‐up with you. Again, thank you for bringing this to  our attention.”       Comment/Input on a Council Item for the Public Record  When the “Avon Council Web” group email address receives one of these emails, Preston Neill, Deputy  Town Manager, sends a response, copying Council, that confirms receipt of the email and thanks the person  for taking time to provide their input to Council. In addition, the response details that their email will be  included in the public record for any item related to the stated topic. Finally, the response provides an  approximate start time for the item during the applicable upcoming Council meeting.     Example:  “I understand that at the April 22nd Town Council meeting, the Town Council will consider  adopting an ordinance that would prohibit the use of plastic bags by Avon retailers. I would like  to express that I am opposed to any kind of prohibition on plastic bags. Thank you.”    Response: “This confirms receipt of your email. Thank you for taking the time to provide your input to the  Town Council. Your email will be included in the public record for all items related to the proposed  plastic bag ban. As you are already aware, this item will be reviewed and discussed at the April  22nd Council meeting. The approximate start time for this item is 5:30 p.m. Thank you.     If Council would like to see emailed comments from members of the public handled differently, please bring this up  for discussion during Tuesday’s Council meeting. The protocols described above have been followed for the last  several years and staff believes them to work well.      RECOMMENDATION:  If Council members desire to respond to members of the public, the following guidelines are recommended:    For matters of general policy, (i.e. everything but quasi‐judicial actions), Council members should respond directly  to the constituent without copying staff or the other Council members (i.e. do not use “Reply All”).      Example:  “Avon needs more pickle ball courts.”    Response: “Dear So’n’so, I agree, and I will support more pickle ball courts in Avon.”    For matters that are quasi‐judicial, such as development applications, Council members should NOT respond.    If a Council member has a concern or question, then the Council members should send a message to the Town  Manager via a “forwarding,” rather than using “reply all,” and depending upon the specific matter, the Town  Manager or appropriate Department Director or staff will respond to the Council member’s concern or may respond  to all Council members for general information purposes.     Example:  “There is a large pot hole located at the 100 block of Nottingham Road that needs to be fixed  ASAP. Thank you.”     Council member (to Town Manager):  “How fast do we fix potholes?”    Town Manger refers to Public Works Director, Public Works Director:  “Generally, we try to fix potholes in  X days, depending on weather and projects.”    If a Council member believes there is a topic that should be discussed or considered by Council related to a public  comment, then the Council member should send an email request or suggestion to the Mayor and should copy the  Town Manager and Town Attorney.     1 PZC Abstract – January 15, 2019    Planning & Zoning Commission  Meeting Abstract   Tuesday, January 15, 2019      I. Call to Order – The meeting was called to order at 5:00pm.    II. Roll Call – All commissioners were present except for Commissioner Howell.    III. Additions & Amendments to the Agenda – There were no additions or amendments to the agenda.    IV. Conflicts of Interest – No conflicts of interest were disclosed.      V. Work Session – Hahnewald Barn Recommendation  Summary:   PZC viewed design alternatives and formulated a straw‐poll recommendation to  Town Council.   Public Comment Chris Ekrem, Michael Cacioppo, Kathy Heicher, and Nancy Nottingham shared their  opinions.   Action:  No motion and vote was executed.  PZC members individually discussed the barn  options presented, with overall support for the old town hall site and Scheme B.        VI. Major Design Review –PUBLIC HEARING    File:      MJR18011      Applicant:     Jeff Manley, Martin Manley Architects    Property:  Lot 27, Block 2, Wildridge Subdivision / 2613 Bear Trap   Owner:    Dana Del Gizzi  Summary:   Proposed phased addition to the home.     Action:  Commissioner Golembiewski motioned to continue the public hearing to the  February 5, 2019 meeting subject to design modifications.  Commissioner Nusbaum  seconded the motion and it carried unanimously 6‐0.    VII. Work Session ‐ Code Text Amendments  Summary:   Code amendments were proposed for the following items: Alternative Design  (formerly Alternative Equivalent Compliance); Inclusionary Zoning; Development  Bonus; and Short‐term Rentals.  The Commission is encouraged to bring questions,  comments, and concerns to the meeting for discussion.   Public Comments: Doug Jimenez and Jeff Manley gave their opinions of the proposed code texts.    Action:  PZC directed staff to make some edits to the language before a public hearing on  February 5, 2019.     VIII. Consent Agenda   Action:  Commissioner Barnes motioned to continue the consent agenda. Commissioner  Nusbaum seconded the motion and it carried unanimously 6‐0.     IX. Adjourn ‐ The meeting was adjourned at 8:50pm.        TOWN COUNCIL REPORT To: Honorable Mayor Sarah Smith Hymes and Avon Town Council From: Nelly Burns, Senior Accountant Meeting Date: January 22, 2019 Agenda Topic: Fiscal Year 2018 Financial Report –October and November 2018 SUMMARY Revenues SALES TAX • Sales tax revenue for the month of October totaled $490,977.90, a 7.05% increase from the previous year and a 3.53% positive variance over the original cumulative monthly budgets, which is based on the average of the relative monthly percentages of taxes collected over a 5-year period. • Monthly sales tax collections by industry compared to one year ago have increased $14,088 for home/garden, $3,739 for grocery/specialty/health, $5,421 for accommodations, and $8,064 for restaurants and bars and $13,995 for other businesses. Monthly sales tax collections have decreased ($1,254) for liquor stores, ($118) for sporting goods retail/rental, ($7,139) for miscellaneous retail and ($4,463) for service related businesses. • Year-to-date sales tax revenues through October have increased 4.24% over the previous year, which is $228,859.47 over estimates. - 20,000.00 40,000.00 60,000.00 80,000.00 100,000.00 120,000.00 140,000.00 Sales Tax Comparison by Industry Oct-17 Oct-18 New and Renewed Business, Contractor & Sales Tax Licenses Oct Business License - Fixed Location 15 Business License - Home Occupation 6 Business License - Short Term Accommodation 12 Business License - Vendor 155 Contractor License 19 Liquor License 2 Sales Tax License 13 Grand Total 222 ACCOMMODATIONS TAX • Accommodations tax revenue for month of October totaled $53,236.86, a 10.40% increase from the previous year and a 3.97% positive variance from the original cumulative monthly budgets, which is based on the average of the relative monthly percentages of taxes collected over a 5-year period. • Monthly accommodations tax collections increased $2,311.51 for time shares, $1,764.04 for hotels and $938.21 for vacation rentals compared to October 2017. • Year-to-date accommodation tax revenues through October have increased 0.30% from the previous year and have a positive variance to budget of $42,096.06. REAL ESTATE TRANSFER TAX • Real estate transfer tax collections for the month of October totaled $330,671.24, a decrease of 33.55% from the previous year but a positive variance of 3.19% over the original cumulative monthly budgets, which is based on average of the relative monthly percentages of taxes collected over a 5-year period. • Year-to-date RETT collections are over the year-to-date estimated revenues by 31.02%. - 10,000.00 20,000.00 30,000.00 40,000.00 Time Shares Hotels Vacation Rentals Accommodation Tax by Type Oct-17 Oct-18 Real Estate Transfer Tax (RETT) Transactions Oct Number of RETT transactions 33 RETT Exemptions - Residential 5 RETT Exemptions - Full 3 Grand Total 41 RECREATION CENTER ADMISSIONS • November’s admission fees totaled $126,981.80 a 30.65% increase from the previous year which was largely due to a promoted one-day Black Friday sale on the recreation center passes held on November 23, 2018. This is a 56.88% positive variance compared to the monthly budget, which is based on average of the relative monthly percentages of taxes collected over a 5-year period. • Year-to-date admission collections have increased .70% from the previous year. Expenditures • General Fund expenditures through November 2018 total 97.47% of the 2018 revised budget. These expenditures include insurance premiums, computer services, events, community grants, equipment replacement, contract services, janitorial and legal services. • Fleet expenditures through November are at 102.60% of the total budget. These costs include expenditures of stock parts, fleet maintenance, debt service interest, and insurance premiums. • Mobility funds are 93.77% expended as of November compared to the annual budget. These expenditures include costs of diesel, fleet maintenance, equipment replacement, capital lease payments, and insurance premiums. FISCAL YEAR 2018 FINANCIAL REPORT January 22, 2019 ______________________________________________________________________________________ 1. Fiscal Year 2018 Financial Report Cover Memo 2. Sales and Accommodations Tax Reports – October 3. Accommodations Tax Report - October 4. Real Estate Transfer Tax Report and Monthly Detail – November 5. Recreation Center Admissions – November 6. General Fund Year-To-Date Expenditures - November 7. Fleet Maintenance Fund Year-To Date Expenditures - November 8. Transit Fund Year-To Date Expenditures - November TOWN OF AVON SALES TAX 2018 Actual vs. Budget Budget YTD Collections Budget % of change % change 2013 2014 2015 2016 2017 2018 2018 Variance from 2017 from Budget January 677,943.78$ 638,863.27$ 765,195.68$ 743,689.78$ 792,562.03$ 800,993.89 825,816.08$ 24,822.19$ 4.20%3.10% February 636,702.27 673,722.03 788,999.06 774,754.00 798,923.33 813,135.50 785,412.03 (27,723.47) -1.69%-3.41% March 720,267.31 793,301.96 875,499.53 945,795.71 918,657.55 941,626.72 1,014,399.70 72,772.98 10.42%7.73% April 307,407.13 381,839.56 403,560.42 438,198.18 425,727.85 433,173.31 394,986.15 (38,187.16) -7.22%-8.82% May 309,938.72 340,332.28 353,840.11 404,872.55 394,689.30 399,289.49 418,628.58 19,339.09 6.07%4.84% June 490,329.18 538,517.31 570,424.51 693,675.00 650,794.65 651,672.85 757,498.52 105,825.67 16.40%16.24% July 537,479.66 570,959.86 601,516.82 690,342.23 682,024.81 682,351.71 696,374.00 14,022.29 2.10%2.05% August 504,332.25 547,085.80 572,647.57 593,398.26 618,515.44 627,817.11 639,569.12 11,752.01 3.40%1.87% September 475,362.88 546,016.59 595,235.68 667,949.51 690,883.92 658,692.22 680,720.64 22,028.42 -1.47%3.34% October 356,925.96 417,921.46 423,701.53 451,303.71 458,645.68 466,770.44 490,977.90 24,207.46 7.05%5.19% November 362,460.94 397,935.36 438,315.55 445,336.04 435,975.05 460,466.68 December 981,917.79 1,221,263.98 1,159,160.45 1,247,832.82 1,183,666.21 1,282,616.07 Total 6,361,067.87$ 7,067,759.46$ 7,548,096.91$ 8,097,147.79$ 8,051,065.82$ 8,218,606$ 6,704,382.72$ 228,859.47$ 4.24%3.53% Actual Collections $380,000 $400,000 $420,000 $440,000 $460,000 $480,000 $500,000 2014 2015 2016 2017 2018 Year Sales Tax Collections for October TOWN OF AVONACCOMMODATIONS TAX 2018 Actual vs. Budget Budget YTD Collections Budget % change % change 2013 2014 2015 2016 2017 2018 2018 Variance 2017 to budgetJanuary 108,508.43$ 129,851.78$ 164,361.04$ 168,424.63$ 190,207.82$ 176,321$ 181,588.99$ 5,268.45$ -4.53% 2.99%February 137,503.61 150,317.06 175,056.31 185,370.53 194,804.88 195,241 186,147.24 (9,093.75) -4.44% -4.66%March 153,208.80 168,597.39 183,650.29 217,387.54 201,008.55 213,953 206,783.36 (7,170.00) 2.87% -3.35%April 26,494.49 31,626.02 34,825.13 60,916.55 38,340.02 44,512 33,275.27 (11,236.49) -13.21% -25.24%May 24,527.17 21,961.97 28,002.56 37,357.48 39,961.98 35,158 42,618.10 7,460.43 6.65% 21.22%June 66,578.91 54,232.23 53,397.46 73,591.08 83,723.31 76,777 94,803.78 18,026.97 13.23% 23.48%July 73,008.92 81,083.01 86,301.22 107,595.18 119,300.76 108,219 119,458.02 11,239.38 0.13% 10.39%August 67,688.07 71,044.33 75,107.71 87,674.05 100,628.23 93,131 98,193.15 5,061.72 -2.42% 5.44%September 44,661.37 50,840.16 60,417.74 68,139.11 81,837.60 70,842 85,257.82 14,415.92 4.18% 20.35%October 27,154.53 34,977.59 38,706.72 45,738.23 48,223.10 45,113 53,236.86 8,123.44 10.40% 18.01%November 28,171.04 32,064.02 34,328.47 37,570.50 46,397.08 41,346 December 131,361.43 168,944.85 198,421.26 200,114.56 189,505.28 205,731 Total 888,866.77$ 995,540.41$ 1,132,575.91$ 1,289,879.44$ 1,333,938.61$ 1,306,343$ 1,101,362.59$ 42,096.06$ 0.30%3.97%Actual Collections $- $10,000 $20,000 $30,000 $40,000 $50,000 $60,0002014 2015 2016 2017 2018Accommodations Tax Collections for October Town of AvonReal Estate Transfer Tax 2018 Actual vs. BudgetBudget YTD Collections $ Change % of Change % change 2013 2014 2015 2016 2017 2018 2018 2017 2017 to budget22,535.00$ 85,126.74$ 48,640.40$ 64,422.00$ 107,390.00$ 63,333.95$ 264,063.20$ 156,673.20$ 145.89% 316.94%55,872.69 562,219.70 85,479.08 200,850.86 270,815.26 226,849.22 269,578.51 (1,236.75) -0.46% 18.84%125,927.64 50,375.06 168,744.22 265,061.65 254,737.53 166,936.17 344,556.74 89,819.21 35.26% 106.40%144,437.80 197,656.36 125,266.30 159,046.06 249,938.93 169,155.82 122,312.21 (127,626.72) -51.06% -27.69%121,784.12 183,745.60 237,971.08 184,987.10 377,490.82 213,480.58 351,236.93 (26,253.89) -6.95% 64.53%90,309.74 220,009.15 294,434.84 307,127.24 703,419.85 311,792.04 343,140.71 (360,279.14) -51.22% 10.05%386,434.78 141,051.52 396,838.68 259,977.94 219,208.74 270,911.62 272,420.41 53,211.67 24.27% 0.56%97,579.70 154,032.32 152,380.93 186,483.40 592,467.49 228,336.71 343,249.80 (249,217.69) -42.06% 50.33%157,010.67 267,886.92 291,223.61 321,957.68 423,013.80 282,026.15 311,022.50 (111,991.30) -26.47% 10.28%169,839.80 178,044.24 172,855.22 641,688.59 497,642.58 320,433.66 330,671.24 (166,971.34) -33.55% 3.19%112,491.82 122,582.66 169,328.38 315,109.37 425,402.80 220,996.23 83,382.60 1,598,062.92 225,862.90 588,514.66 227,918.50 525,747.86 1,567,606.36$ 3,760,793.19$ 2,369,025.64$ 3,495,226.55$ 4,349,446.30$ 3,000,000$ 2,952,252.25$ (743,872.75)$ -20.13%31.02%Budget 3,000,000.00 Variance, Favorable (Unfavorable) (47,747.75)$ Actual Collections $- $500,000.00 $1,000,000.00 $1,500,000.00 $2,000,000.00 $2,500,000.00 $3,000,000.00 $3,500,000.002014 2015 2016 2017 2018YTD Real Estate Transfer Tax Collections TOWN OF AVON RECREATION CENTER ADMISSION FEES 2018 Actual vs. Budget Budget YTD Collections Budget % of change % change 2013 2014 2015 2016 2017 2018 2018 Variance from 2017 from Budget January 70,039.90$ 62,607.00$ 64,723.00$ 74,674.00$ 74,674.20$ 77,079.24$ 88,582.09$ 11,502.85$ 18.62%14.92% February 68,578.10 63,838.00 68,506.00 86,342.00 93,365.80 84,618.21 75,952.60 (8,665.61) -18.65%-10.24% March 72,616.10 77,902.00 81,664.00 76,023.00 84,085.80 87,210.57 79,071.20 (8,139.37) -5.96%-9.33% April 64,370.00 61,760.00 55,452.00 67,398.00 62,435.00 69,230.97 61,817.56 (7,413.41) -0.99%-10.71% May 35,063.70 43,119.00 50,067.40 54,337.00 61,441.70 54,250.28 50,252.60 (3,997.68) -18.21%-7.37% June 46,194.30 55,052.00 58,430.50 58,044.00 63,459.20 62,509.40 62,135.02 (374.38) -2.09%-0.60% July 71,491.30 61,472.00 66,399.80 65,873.60 82,539.70 77,314.51 72,441.00 (4,873.51) -12.23%-6.30% August 57,328.80 63,233.00 66,388.60 76,558.30 66,543.40 73,374.21 75,573.10 2,198.89 13.57%3.00% September 43,829.00 36,846.00 44,719.00 49,017.70 48,278.60 49,506.50 49,315.70 (190.80) 2.15%-0.39% October 48,803.00 75,818.00 61,167.00 51,833.00 59,233.83 65,994.09 56,692.77 (9,301.32) -4.29%-14.09% November 93,822.00 29,570.00 71,384.00 72,114.00 97,193.40 80,939.74 126,981.80 46,042.06 30.65%56.88% December 69,258.00 77,672.00 112,201.00 169,092.78 169,912.58 132,972.28 Total 741,394.20$ 708,889.00$ 801,102.30$ 901,307.38$ 963,163.21$ 915,000$ 798,815.44$ 16,787.72$ 0.70%2.15% Actual Collections $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 2014 2015 2016 2017 2018 Recreation Center Admissions -November Dept./Div.2018 Encumbrances Year To Date Available Number Description Budget Outstanding Expenditures Balance YTD/Budget General Government: 111 Mayor and Town Council 232,288$ 39$ 220,497$ 11,752$ 94.94% 112 Boards and Commissions 16,049 - 16,135 (86) 100.54% 113 Town Attorney 132,000 17,297 112,361 2,342 98.23% 115 Town Clerk 118,313 2,246 105,712 10,355 91.25% 121 Municipal Court 148,899 - 148,054 845 99.43% 131 Town Manager 363,558 - 335,383 28,175 92.25% 133 Community Relations 196,416 17,118 195,284 (15,986) 108.14% Total General Government 1,207,523 36,700 1,133,426 37,397 96.90% Human Resources Department: 132 Human Resources 461,613 10,727 438,342 12,544 97.28% Finance & IT Department: 141 Finance 960,219 8,352 926,025 25,842 97.31% 143 Information Systems 387,291 4,099 432,527 (49,335) 112.74% 149 Nondepartmental 601,347 67,048 485,279 49,020 91.85% Total Finance & IT 1,948,857 79,499 1,843,831 25,527 98.69% Total General Gov't Departments 3,617,993 126,926 3,415,599 75,468 97.91% Community Development: 212 Planning 296,038 6,983 279,647 9,408 96.82% 213 Building Inspection 150,591 135 147,104 3,352 97.77% 215 Town Produced Events 274,579 6,980 228,356 39,243 85.71% 216 Signature Event Seed Funding 366,620 32,017 402,328 (67,725) 118.47% 217 Community Grants 200,034 8,509 178,000 13,525 93.24% 218 Salute to the USA 97,000 6,178 78,762 12,060 87.57% Total Community Development 1,384,862 60,802 1,314,197 9,863 99.29% Police Department: 311 Administration 795,442 10,944 720,188 64,310 91.92% 312 Patrol 2,648,142 22,562 2,624,973 607 99.98% 313 Investigations 296,762 571 284,488 11,703 96.06% Total Police 3,740,346 34,077 3,629,649 76,620 97.95% Public Works: 412 Engineering 249,063 2,416 239,679 6,968 97.20% 413 Roads and Bridges 2,246,203 25,045 2,058,789 162,369 92.77% 415 Parks 648,067 56,872 528,485 62,710 90.32% 418 Buildings & Facilities 1,212,135 41,275 1,098,002 72,858 93.99% Total Public Works 4,355,468 125,608 3,924,955 304,905 93.00% Recreation Department: 514 Administration 227,560 3,362 234,234 (10,036) 104.41% 515 Adult Programs 61,393 - 60,096 1,297 97.89% 516 Aquatics 509,851 437 581,186 (71,772) 114.08% 518 Fitness 140,387 - 158,955 (18,568) 113.23% 519 Guest Services 319,070 - 322,196 (3,126) 100.98% 521 Youth Programs 149,034 948 162,289 (14,203) 109.53% 523 Community Swim Program 57,319 - 38,838 18,481 67.76% Total Recreation 1,464,614 4,747 1,557,794 (97,927) 106.69% TOTAL OPERATING EXPENDITURES 14,563,283$ 352,160$ 13,842,194$ 368,929 97.47% Department Expenditure Summaries General Fund November 2018 Expenditures to Date Dept./Div.2018 Encumbrances Year To Date Available Number Description Budget Outstanding Expenditures Balance YTD/Budget EXPENDITURES Public Works: 434 Fleet Maintenance 1,723,855$ 27,929$ 1,740,828$ (44,902)$ 102.60% Total Operating Expenditures 1,723,855 27,929 1,740,828 (44,902) 102.60% TOTAL EXPENDITURES 1,723,855$ 27,929$ 1,740,828$ (44,902)$ 102.60% Expenditure Summary Fleet Maintenance Enterprise Fund November 2018 Expenditures to Date Dept./Div.2018 Encumbrances Year To Date Available Number Description Budget Outstanding Expenditures Balance YTD/Budget EXPENDITURES 431 Transit Administration 277,084$ 18,310$ 247,147$ 11,627$ 95.80% 432 Transit Operations 1,318,418 - 1,240,218 78,200 94.07% 436 Wash Bay 1,774,242 19,114 1,635,061 120,067 93.23% Total Operating Expenditures 3,369,744 37,424 3,122,426 209,894 93.77% TOTAL EXPENDITURES 3,369,744$ 37,424$ 3,122,426$ 209,894$ 93.77% Expenditure Summary Mobility Enterprise Fund November 2018 Expenditures to Date     WRITTEN REPORT    To:   Honorable Mayor Smith Hymes and Town Council  From:    Preston Neill, Deputy Town Manager  Date:    January 22, 2019  Topic:    UPDATE ON LICENSING OF TOBACCO PRODUCT RETAILERS AND IMPLEMENTATION OF THE NEW TAXES ON  CIGARETTES AND OTHER TOBACCO PRODUCTS               SUMMARY:  On August 28, 2018, the Town Council adopted Ordinance 18‐08, raising the legal age to purchase tobacco  products in Avon from age 18 to age 21, and requiring retailers selling cigarettes and other tobacco products  to obtain a Tobacco Product Retailer License from the Town. The annual fee for original issuance or renewal  is $250.00. The effective date of this ordinance was January 1, 2019.     Ballot Issue 2B, a question seeking authority to increase taxes on the sale of cigarettes and other tobacco  and nicotine products, was approved during the November 6, 2018 General Election. Via Ballot Issue 2B,  Avon voters approved a new tax of $3.00 per pack of cigarettes and a 40% tax on all other tobacco and  nicotine products. The new municipal tax went into effect on January 1, 2019. At that time, tobacco retailers  were required to apply these tax amounts to the appropriate items at the point of sale. The Cigarette and  Tobacco Tax will be remitted at the same time as payment of sales tax to the Town.     In addition to the requirements above, effective beginning November 1, 2018, tobacco retailers were  required to charge the Avon 4% local sales tax on the sale of cigarettes. Effective for Town sales tax returns  beginning with the month of November 2018, a deduction item for retail sales of cigarettes was no longer  available. These changes do not affect any state or county sales tax filings or licensing requirements.     Leading up to January 1, 2019, all tobacco retailers in Avon were informed via several letters and in‐person  visits from staff about the changes described above. The Finance department has been working with all  tobacco retailers to ensure that the appropriate tax amounts are being applied to the appropriate items at  the point of sale. In addition, staff is happy to report that as of January 17, 2019, all tobacco retailers in the  Town of Avon have obtained a Tobacco Product Retailer License and have agreed to conform to the  conditions listed in 5.10.060 of the Avon Municipal Code. Over the course of the year, compliance  monitoring will be conducted by Avon PD as they deem appropriate.