TC Minutes 01-22-2019,cavo n
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,avon
COLORADO
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JANUARY 22, 2019
AVON TOWN HALL, 100 MIKAELA WAY
8. ACTION ITEMS
8.1. REVIEW AND ACTION ON HAHNEWALD BARN OPTIONS PLANNING DIRECTOR MATT PIELSTICKER)
Denise Gallagher, Todd Rohr, Kristi Ferraro, Joe Shankland, Tom Ruemmler, Roger Wilkinson, Dennis
O'Hallaran, Angelo Loria, Sherry Bunting, Chuck Bunting, Pam Warren, Doug Dishont, Garrett Fonda,
and Nancy Nottingham commented on this item. Several emailed comments on the topic were read
into the public record.
Councilor Wolf made a motion to call to question whether Mayor Pro Tem Phillips has a conflict of
interest. Councilor Thuon seconded the motion and the motion failed on a vote of 2 to 4. Councilor
Underwood, Mayor Smith Hymes, Councilor Prince and Councilor Fancher voted no.
Councilor Underwood read a statement clarifying she had no conflict of interest regarding the
Hahnewald Barn Project.
Councilor Prince moved to approve $25,000 of Town money to go toward dismantling the Hahnewald
Barn and another $25,000 for a "Challenge Match" if the community at -large is able to raise $25,000
for the project. The motion also contained a directive to secure the money from ERWSD that has been
allocated to address the Barn. Finally, the motion contained a directive for staff to determine a suitable
location for storage of the dismantled barnwood and for staff to issue an RFP for dismantling the Barn
and store the wood. In addition to the motion stated above, Councilor Prince directed staff to begin on
a Tract G planning process, complete with community input forums/charettes. Councilor Wolf
seconded the motion and the motion failed on a vote of 1-6. Councilor Wolf, Councilor Thuon,
Councilor Underwood, Mayor Pro Tem Phillips, Mayor Smith Hymes and Councilor Fancher voted no.
Councilor Underwood moved to continue the discussion to the February 12th Council meeting and
requested that staff prepare information related to available funding sources, and whether there is
expertise on Town staff related to grant writing and development of fundraising campaigns. Councilor
Fancher seconded the motion and the motion passed on a vote of 5-2. Councilor Wolf and Councilor
Thuon voted no.
Councilor Wolf made a motion to not spend any more staff time or public money on the Hahnewald
Barn project. Councilor Thuon seconded the motion and the motion failed on a vote of 2 to 5. Councilor
Underwood, Mayor Pro Tem Phillips, Mayor Smith Hymes, Councilor Prince and Councilor Fancher
voted no.
8.2. PUBLIC HEARING SECOND READING OF ORDINANCE 18-19, APPROVING AMENDMENTS TO TITLES 7, 10 AND 15 OF
THE AVON MUNICIPAL CODE PLANNING DIRECTOR MATT PIELSTICKER)
Mayor Smith Hymes opened the public hearing and no comments were made. Councilor Prince moved
to approve second reading of Ordinance 18-19, amendments to the Avon Municipal Code with the
modifications discussed. Councilor Underwood seconded the motion and the motion carried on a vote
of 6 to 1. Mayor Smith Hymes voted no.
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Avo n
C 0L(i4AUG'
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JANUARY 22, 2019
AVON TOWN HALL, 100 MIKAELA WAY
8.3. APPOINTMENTS TO BOARDS AND COMMISSIONS (DEPUTY TOWN MANAGER PRESTON NEILL)
Councilor Fancher moved to approve the appointments to committees and boards in Attachment A
with the modifications provided. Councilor Prince seconded the motion and it passed unanimously.
8.4. APPROVAL OF 2019 REGULAR MEETING SCHEDULE DEPUTY TOWN MANAGER PRESTON NEILL)
Council agreed to change the first October meeting date to October 10th instead of October 7th
Councilor Wolf moved to approve the 2019 Avon Town Council Meeting Schedule with the revisions
discussed. Councilor Fancher seconded the motion and the motion passed unanimously.
8.5. APPROVAL OF MINUTES FROM JANUARY 8, 2019 REGULAR COUNCIL MEETING
ACTING TOWN CLERK BRENDA TORRES)
Councilor Wolf moved to approve the minutes from the January 8, 2019 Regular Council meeting.
Councilor Fancher seconded the motion and the motion passed unanimously.
8.6. ADDED ITEM: APPOINTMENT OF AN ACTING TOWN MANAGER
Mayor Fancher made a motion to appoint Preston Neill as the acting town manager. Councilor Wolf
seconded the motion and the motion passed unanimously.
9. WRITTEN REPORTS
9.1. UPDATE ON PROTOCOLS FOR RESPONSES TO PUBLIC COMMENTS TO COUNCIL
DEPUTY TOWN MANAGER PRESTON NEILL)
9.2. ABSTRACT FROM JANUARY 15, 2019 PLANNING AND ZONING COMMISSION MEETING
(PLANNING DIRECTOR MATT PIELSTICKER)
9.3. MONTHLY FINANCIALS REPORT SENIOR ACCOUNTANT NELLY BURNS)
Councilor Underwood had several questions related to this report and asked about specific information
related to businesses along West Beaver Creek Boulevard. Staff committed to having that information
available for Council review at the February 12th Council meeting.
9.4. UPDATE ON LICENSING OF TOBACCO PRODUCT RETAILERS AND IMPLEMENTATION OF THE NEW TAXES ON
CIGARETTES AND OTHER TOBACCO PRODUCTS DEPUTY TOWN MANAGER PRESTON NEILL)
Councilor Underwood had several questions related to this report that staff answered.
10. MAYOR & COUNCIL COMMENTS & MEETING UPDATES
Councilor Wolf read a quote from Martin Luther King Jr.
Councilor Thuon asked for staff to pursue a strategy to assist furloughed workers affected by the partial U.S.
Government shutdown.
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JANUARY 22, 2019
AVON TOWN HALL, 100 MIKAELA WAY
11. EXECUTIVE SESSION FOR A CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL ADVICE
UNDER C.R.S. §24-6-402(6) AND FOR THE PURPOSE OF DEVELOPING STRATEGIES FOR NEGOTIATIONS UNDER C.R.S.
§24-6-402(2)(E) ALL RELATED TO THE TOWN MANAGER RECRUITMENT PROCESS
Mayor Smith Hymes made a motion to convene into Executive Session for a Conference with the Town
Attorney for the purpose of receiving legal advice under C.R.S. §24-6-402(b) and for the purpose of
developing strategies for negotiations under C.R.S. §24-6-402(2)(e) all related to the Town Manager
recruitment process. Councilor Phillips seconded the motion and the motion passed unanimously. The
time was 9:34 p.m.
Executive Session ended at 10:32 p.m.
12. ADJOURNMENT
There being no further business to come before the Council, Mayor Pro Tem Phillips moved to adjourn the
regular meeting. Councilor Fancher seconded the motion and the motion passed unanimously. The time was
10:32 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to
include each statement person speaking or to portray with complete accuracy. The most accurate records of the
meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is
available at www.highfivemedio.org.
APPROVED:
Sarah Smith Hymes
Amy Phillips
Jake Wolf
Chico Thuon
Jennie Fancher
Scott Prince
Tamra N. Underwood
RESPECTFULLY SUBMITTED:
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Brenda Torres, Acting Town Clerk
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