TC Minutes 01-08-2019Avo n
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JANUARY 8, 2019
AVON TOWN HALL, 100 MIKAELA WAY
1. A CALL TO ORDER & ROLL CALL
Mayor Smith Hymes called the meeting to order at 5:01 p.m. A roll call was taken, and Council members
present were Amy Phillips, Scott Prince, Jennie Fancher, Chico Thuon, and Tamra N. Underwood. Councilor
Jake Wolf arrived at 5:07 p.m. Also present were Acting Town Manager Scott Wright, Town Attorney Eric
Heil, Police Chief Greg Daly, Planning Director Matt Pielsticker, Town Engineer Justin Hildreth, Deputy Town
Manager Preston Neill and Acting Town Clerk Brenda Torres.
2. APPROVAL OF AGENDA
Councilor Prince requested that items 6.6.3 and 6.6.4 be pulled off the Consent Agenda for individual review
and discussion. Councilor Underwood asked for item 6.6.1 to be pulled off the Consent Agenda as well.
Councilor agreed to review those items after item 6.5.
3. PUBLIC COMMENT: COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
Preston Neill commented on the upcoming July in January event on January 25tH
4. PRESENTATION
4.1 OPPORTUNITY ZONES PRESENTATION (JANA PERSKY, OEDIT, STATE OF COLORADO)
Jana Persky, Strategic Initiatives Manager with the Office of Economic Development and
International Trade (OEDIT) for the State of Colorado, gave a presentation on Opportunity Zones.
Council provided direction to staff to work with the Town's DOLA Regional rep to talk about
available grant opportunities and to move forward on a Prospectus.
S. WORK SESSION
5.1 UPDATE AND REVIEW OF OPTIONS FOR HAHNEWALD BARN PROJECT
• STAFF PRESENTATION
• COUNCIL QUESTIONS
• PUBLIC COMMENT
• COUNCIL DISCUSSION AND DIRECTION
Eric Heil gave an update and overview of the status of the design work on the Hahnewald Barn.
Mayor Smith Hymes opened up the discussion to comments from the public. Emailed comments
on the Hahnewald Barn item were read into the record. Bobby Kay, Brad Christensen, Janet Hix,
Nancy Nottingham, Kathy Heicher, Terry Nottingham, Tom Ruemmler, Tom Hix, Adrienne Perer,
Peter Warren, Shelly Nottingham, Robert N. and Martha Milbury commented on the item. Council
did not provide any direction to staff.
5.2 INTRODUCTION OF LOCAL GOVERNMENT LAWS THAT ELECTED OFFICIALS SHOULD KNOW
(TOWN ATTORNEY ERIC HEIL)
Eric Heil gave a brief presentation on the law regarding meetings and conduct of elected and
appointed officials.
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JANUARY 8, 2019
AVON TOWN HALL, 100 MIKAELA WAY
6. ACTION ITEMS
6.1 RESOLUTION 19-02, ADOPTING ELECTRONIC RECORD RETENTION POLICY FOR COUNCIL MEMBERS
(TOWN ATTORNEY ERIC HEIL)
Councilor Underwood made a motion to approve Resolution 19-02 Adopting an Electronics
Records Retention Policy for Avon Council Members. Mayor Pro Tem Phillips seconded the motion
and the motion passed unanimously.
6.2 PUBLIC HEARING SECOND READING OF ORDINANCE 18-19, APPROVING AMENDMENTS TO TITLES 7, 10 AND 15 OF
THE AVON MUNICIPAL CODE (PLANNING DIRECTOR MATT PIELSTICKER)
Councilor Wolf made a motion to continue Ordinance 18-19 to the January 22nd Council meeting.
Mayor Pro Tem Phillips seconded the motion and the motion carried unanimously.
6.3 PUBLIC HEARING RESOLUTION 19-01, A RESOLUTION APPROVING A MINOR PUD AMENDMENT FOR LOT 22,
BLOCK 1, WILDRIDGE/2177 SADDLE RIDGE LOOP (PLANNING DIRECTOR MATT PIELSTICKER)
Councilor Thuon moved to approve Resolution 19-01, A Resolution Approving File #PUD18006, an
Application for a Minor PUD Amendment to Lot 22 Block 1 Wildridge Subdivision with the added
third recommended condition to read: "At replatting, a plat amendment note shall include a
building footprint not to exceed 2,000 square feet on each lot, a building envelope not to exceed
3,300 square feet on each lot, and a livable area not to exceed 2,800 square feet on each lot."
Councilor Wolf seconded the motion and motion passed on a vote of 6 to 1. Councilor Underwood
voted no.
6.4 APPOINTMENTS TO BOARDS AND COMMISSIONS (DEPUTY TOWN MANAGER PRESTON NEILL)
This item was pushed to the January 22nd Council meeting.
6.5 APPROVAL OF 2019 REGULAR MEETING SCHEDULE (DEPUTY TOWN MANAGER PRESTON NEILL)
This item was pushed to the January 22nd Council meeting.
6.6 CONSENT AGENDA
6.6.2 APPROVAL OF EXTENSION OF THE IGA WITH ECO TRANSIT FOR THE AVON STATION BUS SHELTER PROJECT
(TOWN ENGINEER JUSTIN HILDRETH)
Councilor Underwood made a motion to approve the only remaining item on the Consent
Agenda, item 6.6.2 (Approval of Extension of the IGA with ECO Transit for the Avon Station
Bus Shelter Project). Mayor Pro Tem Phillips seconded the motion and the motion passed on
a vote of 6 to 0. Councilor Wolf did not vote as he had left the room at 8:47 p.m. He
returned at 8:50 p.m.
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JANUARY 8, 2019
AVON TOWN HALL, 100 MIKAELA WAY
6.6.1 APPROVAL OF RESOLUTION 19-03, APPROVING A TEMPORARY CONSTRUCTION EASEMENT ON LOT 4,
NOTTINGHAM STATION, HURD LANE ROAD, AVON, CO (TOWN ENGINEER JUSTIN HILDRETH)
Mayor Pro Tem Phillips moved to approve Resolution 19-03, Approving a Temporary
Construction Easement on Lot 4, Nottingham Station, Hurd Lane, Avon, CO. Councilor
Fancher seconded the motion and the motion passed unanimously.
6.6.3 APPROVAL OF MINUTES FROM DECEMBER 11, 2018 REGULAR COUNCIL MEETING
(DEPUTY TOWN CLERK BRENDA TORRES)
Councilor Prince and Councilor Thuon provided various edits to the December 11, 2018
Regular Council Meeting Minutes. Councilor Prince made a motion to approve the
December 11, 2018 Regular Council Meeting Minutes with the requested changes. Councilor
Underwood seconded the motion and the motion passed unanimously.
6.6.4 APPROVAL OF MINUTES FROM DECEMBER 18, 2018 SPECIAL COUNCIL MEETING
(DEPUTY TOWN MANAGER PRESTON NEILL)
Councilor Prince provided a couple of edits to the December 18, 2018 Special Meeting
Minutes. Councilor Prince moved to approve the December 18, 2018 Special Meeting
Minutes with the requested changes. Councilor Underwood seconded the motion and the
motion passed unanimously.
7. WRITTEN REPORTS
7.1 ABSTRACT FROM DECEMBER 18, 2018 PLANNING AND ZONING COMMISSION MEETING
(PLANNING DIRECTOR MATT PIELSTICKER)
7.2 UPPER EAGLE REGIONAL WATER AUTHORITY DECEMBER 13, 2018 BOARD MEETING SUMMARY
(MAYOR PRO TEM SMITH HYMES)
7.3 UPDATE ON THE AVON COMET FREE HAIL AND RIDE SERVICE (MOBILITY DIRECTOR EVA WILSON)
8. MAYOR & COUNCIL COMMENTS & MEETING UPDATES
No comments were made.
9. EXECUTIVE SESSION FOR THE PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO
NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING NEGOTIATORS, UNDER C.R.S. §24-6-
402(2)(G) AND FOR A CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL ADVICE
CONCERNING THE TOWN MANAGE RECRUITMENT
Mayor Smith Hymes made a motion to move into executive session for the purpose of determining
positions relative to matters that may be subject to negotiations, developing strategy for negotiations,
and/or instructing negotiators, under C.R.S. §24-6-402(2)(g) and for a conference with the Town
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JANUARY 8, 2019
AVON TOWN HALL, 100 MIKAELA WAY
Attorney for the purpose of receiving legal advice concerning the Town Manager recruitment.
Councilor Phillips seconded the motion and it passed unanimously. The time was 8:59 p.m.
Council convened into Executive Session at 9:11 p.m. Present were Sarah Smith Hymes, Amy Phillips,
Scott Prince, Jennie Fancher, Jake Wolf, Chico Thuon, Tamra N. Underwood, Scott Wright, Eric Heil and
Preston Neill.
Eric Heil, Scott Wright and Preston Neill left the meeting at 9:42 p.m.
Eric Heil, Scott Wright and Preston Neill rejoined the meeting at 10:08 p.m.
Eric Heil, Scott Wright and Preston Neill left the meeting at 10:16 p.m.
Executive Session ended at 10:27 p.m.
10. ADJOURNMENT
There being no further business to come before the Council, Mayor Smith Hymes moved to adjourn the
regular meeting. The time was 10:27 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to
include each statement person speaking or to portray with complete accuracy. The most accurate records of the
meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is
available at www.highfivemedio.org.
APPROVED:
Sarah Smith Hymes
Amy Phillips
Jake Wolf
Chico Thuon
Jennie Fancher
Scott Prince
Tamra Underwood
RESPECTFULLY SUBMITTED:
Brenda Torres, Acting Town Clerk
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