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TC Minutes 07-24-2018TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAYS JULY 24, 2018 AVON TOWN HALL, ONE LAKE STREET 1. A CALL TO ORDER & ROLL CALL Mayor Fancher called the meeting to order at 5:15 p.m. A roll call was taken, and Council members present were Scott Prince, Jake Wolf, Matt Gennett, Amy Phillips and Megan Burch. Sarah Smith Hymes appeared remotely. Also present were Acting Town Manager Scott Wright, Town Attorney Eric Heil, Deputy Police Chief Coby Cosper, Planning Director Matt Pielsticker, Human Resources Director Lance Richards, Deputy Town Manager Preston Neill and Town Clerk Debbie Hoppe. 2. APPROVAL OF AGENDA Mayor Fancher made a request to move item 6.1. before item before item 5.1., the Work Session prior to the Action Items. Council agreed to the change. Councilor Gennett moved to approve the agenda as revised. Councilor Wolf seconded the motion and it passed unanimously by Council members present. j. PUBLIC COMMENT: COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Start time: 15:20 Derek George commented on the definition of "single family" in the Town's Zoning Regulations. Todd Roehr urged the Council to find an area for large trucks to park overnight in Town. 4. JOINT WORK SESSION WITH PLANNING & ZONING COMMISSION (60 MINUTES) Start time: 25:44 Direction was provided to staff to prepare an amendment to the Town's zoning regulations that would further change the definition of a "single family." Staff committed to preparing and bringing the proposed amendment to Planning and Zoning Commission and Council by the end of the year. Staff will also investigate a Fee Waiver Program. Derek George mentioned the Town's website is not updated to include Nottingham Road which was included on the short-term overlay. Council moved to item 6.1. Councilor Gennett left the meeting. 6. WORK SESSION Start time: 01:4752 6.1. TOWN MANAGER RECRUITMENT UPDATE HUMAN RESOURCES DIRECTOR LANCE RICHARDS) 5. ACTION ITEMS Start time: 02:12:07 5.1. PUBLIC HEARING SECOND READING OF ORDINANCE 18-og, AMENDING CHAPTER 2.3o TOWN CODE OF ETHICS OF THE AVON MUNICIPAL CODE TOWN ATTORNEY ERIC HEIL) Mayor Fancher opened the discussion to the public and no comments were made. Councilor Phillips moved to approve second and final reading of Ordinance 18-og, amending Section 2.30.120 — Public Contracts of the Avon Municipal Code. Councilor Burch seconded the motion and it passed with a vote of 5. Councilor Gennett was out of the room. Mayor Pro Tem Page 1 .4on �. ,.,' 1. !. f:, �.. , TOWN OF AVON COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAYS JULY 24, 2018 AVON TOWN HALL, ONE LAKE STREET Smith Hymes appeared remotely and abstained from the vote. 5.2. PUBLIC HEARING SECOND READING ORDINANCE 18-11, AMENDING CHAPTER 5.24 OF THE AVON MUNICIPAL CODE TO AMEND AMPLIFIED SOUND PERMIT CRITERIA TOWN ATTORNEY ERIC HEIL) Start time: 02:13:31 Mayor Fancher opened the discussion to the public and no comments were made. Councilor Phillips moved to approve the second and final reading of Ordinance 18-11, amending Chapter 5.24 — Amplified Sound Systems. Councilor Burch seconded the motion and it passed with a vote of 5. Councilor Gennett was out of the room. Mayor Pro Tem Smith Hymes appeared remotely and abstained from the vote. 5.3. PUBLIC HEARING SECOND READING ORDINANCE 18-12, FOR CAPITAL LEASE PURCHASE ACTING TOWN MANAGER SCOTT WRIGHT) Start time: 02:14:35 Councilor Gennett returned to the meeting. Mayor Fancher opened the discussion to the public and no comments were made. Councilor Wolf moved to approve Ordinance 18-12, authorizing the execution and delivery of a state and municipal lease/purchase agreement dated August 24, 2o18 between the Town of Avon and Clayton Holdings LLC to finance the purchase and installation of 150.15kW solar panel array pursuant to Exhibit A of such agreement. Councilor Burch seconded the motion and it passed with a vote of 5 to 1. Councilor Prince voted no. Mayor Pro Tem Smith Hymes appeared remotely and abstained from the vote. 5.4. PUBLIC HEARING VAIL VALLEY FOUNDATION PERMIT APPLICATION FOR OUTDOORS USE OF SOUND AMPLIFICATION SYSTEM FOR DANCING IN THE PARK! ON JULY 30, 2018 AND AUGUST 8, 2018 INTERIM SPECIAL EVENTS MANAGER LOUISE DUNCAN) Start time: 02:16:15 Mayor Fancher opened the discussion to the public and no comments were made. Councilor Burch moved to approve the Amplified Sound Permit for Dancing in the park Series in Harry A. Nottingham Park on Monday, July 3o and Wednesday, August 8, 2o18. Councilor Prince seconded the motion and it passed unanimously by Council present. Mayor Pro Tem Smith Hymes appeared remotely and abstained from the vote. 5.5. PUBLIC HEARING VAIL VALLEY CHARITABLE FUND PERMIT APPLICATION FOR OUTDOORS USE OF SOUND AMPLIFICATION SYSTEM FOR BEC SPRINT & MAJOR LEAGUE TRIATHLON ON AUGUST 4, 2018 INTERIM SPECIAL EVENTS MANAGER LOUISE DUNCAN) Start time: 02:17:49 Page 2 aY o n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, JULY 24, 2018 AVON TOWN HALL, ONE LAKE STREET Mayor Fancher opened the discussion to the public and Todd Roehr mentioned he has no objection to the start time and will be marketing the event. Councilor Prince moved to approve the Amplified Sound Permit for Bec Tri Sprint Triathlon in Harry A. Nottingham Park on August 4, 2018. Councilor Phillips seconded the motion and it passed with a vote of 5. Councilor Wolf was absent. Mayor Pro Tem Smith Hymes appeared remotely and abstained from the vote. 5.6. FIRST READING OF ORDINANCE 18-13, APPROVING AMENDMENTS TO TITLE 15, BUILDINGS AND CONSTRUCTION, AVON MUNICIPAL CODE, CONCERNING CONTRACTOR LICENSING AND RESIDENTIAL INSULATION STANDARDS PLANNING DIRECTOR MATT PIELSTICKER) Start time: 02:1957 Councilor Wolf returned to the discussion. Councilor Gennett moved to approve first reading of Ordinance 18-13, thereby approving changes to the Avon Building Code. Councilor Phillips seconded the motion and it passed unanimously by Council members present. Mayor Pro Tem Smith Hymes voted remotely. 5.7. MINUTES FROM JULY 10, 2018 COUNCIL MEETING TOWN CLERK DEBBIE HOPPE) Start time: 02:24:15 Councilor Burch moved to approve the July 10, 2018 Council meeting minutes. Councilor Phillips seconded the motion and it passed unanimously by Council members present. Mayor Pro Tem Smith Hymes appeared remotely and abstained from the vote. Council moved to item 7.5 7.5. EXPIRATION OF RENEWABLE ENERGY SALES TAX CREDIT ACTING TOWN MANAGER SCOTT WRIGHT) Councilor Prince said he would support extending the Renewable Energy Tax Credit. The majority of Council expressed support in extending the credit. Direction was provided to staff to prepare an ordinance, for Council consideration, to extend the credit. 7. WRITTEN REPORTS 7.1. HAHNEWALD BARN PRE -DESIGN UPDATE TOWN ENGINEER JUSTIN HILDRETH) 7.2. LANDSCAPING AND WATERING PROGRAM UPDATE TOWN MASTER GARDENER JOE GILLES) 7.3. ABSTRACT FROM JULY 17, 2018 PLANNING AND ZONING COMMISSION MEETING PLANNING DIRECTOR MATT PIELSTICKER) 7.4. MONTHLY FINANCIALS REPORT SENIOR ACCOUNTANT MARTHA ANDERSON 7.5. EXPIRATION OF RENEWABLE ENERGY SALES TAX CREDIT ACTING TOWN MANAGER SCOTT WRIGHT) 8. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start time: 02:29:00 Mayor Fancher acknowledged a member of the public who purchased a play house at the auction and donated it to the Town. She also asked for Council to give direction to staff on the design of an Avon t - Page 3 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, JULY 24, 2018 AVON TOWN HALL, ONE LAKE STREET shirt. Mayor Fancher gave an update from Police Chief Greg Daly on activity and contacts at Nottingham Park. She also mentioned there has been discussions regarding the noise level associated with the zip line swing in the park. The recommended changes discussed are, the recreation center staff will lock the zip line at sunset each night and locked at 7:00 p.m. on Sundays. The zip line will be unlocked at 8:oo a.m. in the morning. The current park rule sign will be moved from the old play ground to the new playground. Existing entry signs into the park with have the hours of sunset to sunrise added. Megan Burch commented on the Community Survey and asked a question about why certain questions are being asked by the survey consultant. Councilor Prince asked Louise Duncan to provide an update of the Open Water Swim Meet on August loth. Councilor Prince remarked that he thinks full fencing should be eliminated at special events. Councilor Prince explained the Bicycle Safety Stop Bill that is currently before the Colorado State legislature. Council provided direction to staff to prepare an ordinance, for Council consideration, that would enact regulations for bicycles approaching intersections. Councilor Phillips commented on the Strategic Plan. She also mentioned the Avon Playhouse Project and gauged Council sentiment on including the Avon Playhouse Project (or a similar project) in the 2019 Budget. Mayor Pro Tem Smith Hymes commented on Joe Gilles' memo on the Town's landscaping and watering program. She also made remarks about Habitat Hero education. 9. ADJOURNMENT There being no further business to come before the Council, Mayor Fancher moved to adjourn the regular meeting. The time was 8:05 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.hi _ h ivemedia.org. Page 4 APPROVED: Jennie Fancher Sarah Smith Hymes Jake Wolf Megan Burch Matt Gennett Scott Prince Amy Phillips Avo n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, JULY 24, 2018 AVON TOWN HALL, ONE LAKE STREET RESPECTFULLY SUBMITTED: Debbie Hoppe, Tow4 CI rk Page 5