TC Minutes 06-26-2018TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JUNE 26, 2018
AVON TOWN HALL, ONE LAKE STREET
1. A CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 4:01 p.m. A roll call was taken and Council members
present were Sarah Smith Hymes, Scott Prince, Amy Phillips and Megan Burch. Jake Wolf arrived at 4:02
p.m. Matt Gennett arrived at 4:07 p.m. Also present were Acting Town Manager Scott Wright, Town
Attorney Eric Heil, Police Chief Greg Daly, Planning Director Matt Pielsticker, Recreation Director John
Curutchet, Deputy Town Manager Preston Neill and Town Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
There were no changes to the agenda.
j. MEETING PROCEDURES FOR THE MEETING OF JUNE 26, 2018
4. PUBLIC COMMENT: COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
No public comments were made.
5. WORK SESSION
Start time: o1:o6 Part One
DIRECTION ON TOWN MANAGER RECRUITMENT PROCESS HUMAN RESOURCES DIRECTOR LANCE RICHARDS)
Council suggested fixing the organization chart and reviewing the culture statement. Council's
direction was to have Human Resources Director Lance Richards spearhead the recruitment
process for a new Town Manager in-house.
6. SPECIAL EVENTS UPDATE PRESENTATION SPECIAL EVENTS MANAGER LOUISE DUNCAN)
Start time: 50:27 Part One
Louise Duncan gave a brief overview of the special events season. Louise thanked Police Chief Greg
Daily and Deputy Police Chief Coby Cosper, who worked diligently to ensure rider safety during the
Mavic Haute Route time trial. They also worked to ensure the impact to drivers was as small as
possible.
7. LOCAL RECYCLING PRESENTATION
Start time: 5456 Part One
SHAWN BRUCKMAN, VAIL HONEYWAGON AND MELISSA KIRR, WALKING MOUNTAINS SCIENCE CENTER
Rob Gunther with Dart Container Corporation, thanked Council for banning plastic bags and commented
on the word "toxins" in the Local Recycling Presentation.
Shawn Bruckman with Vail Honeywagon and Melissa Kirr with Walking Mountains Science Center gave
a presentation on local -level recycling and sustainable material management.
Mayor Fancher made a motion to continue the regular meeting and convene into the Liquor
Authority meeting. Councilor Prince seconded the motion and it passed unanimously by Council
members present.
Page 1
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAYS JUNE 26,2o18
AVON TOWN HALL, ONE LAKE STREET
LIQUOR LICENSE AUTHORITY MEETING
Start time: 01:52 Part One
Council reconvened into the regular meeting. A roll call was taken and Council members present
were Sarah Smith Hymes, Jake Wolf, Matt Gennett, Amy Phillips and Sarah Smith Hymes. Scott
Prince was absent.
8. JOINT WORK SESSION WITH EAGLE COUNTY COMMISSIONERS
Start time: 01:53 Part One
Councilor Prince returned to the meeting at 6:4o p.m.
The following topics were discussed:
1) Affordable Health Care 2) Affordable Quality Workforce Housing, 3) Transportation,
Pedestrian Safety on Highway 6, and Bike Share Update, and 4) Climate Action Plan and Net Zero
Strategies.
9. ACTION ITEMS
Start time: 00:05 Part Two
9.1. AUTHORIZATION TO HIRE ANDERSON HALLAS ARCHITECTS, PC FOR ARCHITECTURAL AND ENGINEERING
SERVICES FOR THE RELOCATION AND REPURPOSING OF THE HAHNEWALD BARN
TOWN ENGINEER JUSTIN HILDRETH AND PLANNING DIRECTOR MATT PIELSTICKER)
Liz Hallas with Anderson Hallas Architects gave a presentation to Council on their proposal for
architectural and engineering services for the relocation and repurposing of the Hahnewald Barn.
Mayor Fancher opened the discussion for comments. Tamra Underwood suggested that this
project is a great opportunity for Council. Peter Warren acknowledged Jim Horsley Project Engineer
for being exceptional, professional and very willing to work with the members of the community,
during his efforts in scheduling road projects in Wildridge. Peter Warren also proposed the
following: 1) Stop all capital projects, 2) Publish a review of the budget and actual costs of projects
over the last 10 years, so that the members of the community can understand the facts, 3) Hire and
engineering company to come in and audit those projects, identify the issues, and make a series of
recommended changes, 4) Publish all information for taxpayers. C. C. Nottingham and Alan
Nottingham talked about the history of the Hahnewald Barn and were in support of preserving it.
Pat Nolan gave a shout out to the Avon Recreation Center and Matt Koch for supporting senior
programming, and said that the Barn would be an amazing addition. Kristi Ferraro expressed her
support of the Hahnewald Barn. David Strandjord recommended raising private money to fund this
project.
Councilor Burch moved to award the Architecture, and Engineering Services for the relocation and
repurposing of the Hahnewald Barn to Anderson Hallas Architects, PC and direct staff to enter into a
Professional Services Agreement for architectural services. Councilor Phillips seconded the motion
Page 2
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JUNE 26,2o18
AVON TOWN HALL, ONE LAKE STREET
and it passed with a vote of 4 to 3. Councilor Wolf, Councilor Gennett and Councilor Prince
voted no.
9.2. REQUEST FOR ADDITIONAL FUNDING FOR NEW TOWN HALL CONSTRUCTION PROJECT
(TOWN ENGINEERJUSTIN HILDRETH)
Start time: 01:22 Part Two
Mayor Fancher opened the discussion for comments and David Strandjord noted that quite a
few of the items listed are intended to meet code and he asked how meeting code is an
unexpected item.
Councilor Prince moved to approve the increase in the New Town Hall construction budget in the
amount of $123,488 for a total of $4,502,7123 and to include the change in the next Capital Projects
Fund (CPF) budget amendment. Councilor Burch seconded the motion and it passed with a vote
Of 5 to 2. Councilor Wolf and Councilor Gennett voted no.
9.3. RESOLUTION 18-11, CAPITAL PROJECTS FUND BUDGET AMENDMENT
(ACTING TOWN MANAGER SCOTT WRIGHT)
Start time: 01:43 Part Two
Mayor Fancher opened the discussion to the public and no comments were made.
Councilor Phillips moved to approve Resolution 18-11, a resolution amending the 2o18 Capital Projects
Fund Budget. Councilor Prince seconded the motion and it passed with a vote of 5 to 2.
Councilor Wolf and Councilor Gennett voted no.
9.4. MINUTES FROM JUNE 12, 2018 COUNCIL MEETING (TOWN CLERK DEBBIE HOPPE)
Start time: 01:45 Part Two
Councilor Burch moved to approve the June 12, 2018 minutes, including the comment provided
by Councilor Phillips to include staff members' names in the minutes, because staff member
Martha Anderson did a fabulous job and deserves recognition for her work on the Short -Term
Rental Tax Study. Councilor Wolf seconded the motion and it passed unanimously by Council
present.
10. WORK SESSION
Start time: 01:46 Part Two
10.1. PRESENTATION AND DIRECTION ON LICENSING REQUIREMENTS FOR TOBACCO RETAILERS AND INCREASING
THE MINIMUM LEGAL SALES AGE FOR TOBACCO PRODUCTS FROM 18 TO 21
(MANDY IVANOv, EAGLE COUNTY)
Council directed staff to prepare an ordinance that would raise the minimum legal sales age for
tobacco products in Avon from 18 to 21 and establish licensing requirements for tobacco retailers.
11. WRITTEN REPORTS
Start time: 02:39 Part Two
11.1. MONTHLY FINANCIALS REPORT (SENIOR ACCOUNTANT MARTHA ANDERSON)
Page 3
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JUNE 26, 2018
AVON TOWN HALL, ONE LAKE STREET
11.2. ABSTRACT FROM JUNE 19, 2o18 PLANNING AND ZONING COMMISSION MEETING
PLANNING DIRECTOR MATT PIELSTICKER)
11.3. CAT DECLAWING BAN DEPUTY TOWN MANAGER PRESTON NEILL)
Council directed staff to prepare an ordinance that would prohibit the practice of cat declawing.
11.4. SPECIAL EVENT LIQUOR LICENSE TOWN CLERK DEBBIE HOPPE)
12. MAYOR & COUNCIL COMMENTS & MEETING UPDATES
Start time: 02:40 Part Two
Councilor Phillips remarked that the public comments for the evenings meeting were respectful,
engaging, interactive and there was no name calling.
13. ADJOURNMENT
There being no further business to come before the Council, Mayor Fancher moved to adjourn the
regular meeting. The time was 9:41 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The
most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's
office, and the video of the meeting, which is available at www.highfivemedia.org.
APPROVED:
Jennie Fancher
Sarah Smith Hymes
Jake Wolf
Megan Burch
Matt Gennett
Scott Prince
Amy Phillips
y
RESPECTFULLY SUBMITTED:
Debbie Hoppe, lAn Clerk
Page 4