TC Minutes 05-22-2018Avo �" L ("I n
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 22, 2018
AVON TOWN HALL, ONE LAKE STREET
1. A CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:15 p.m. A roll call was taken and Council members
present were Megan Burch, Jake Wolf, Scott Prince, Matt Gennett and Sarah Smith Hymes. Amy Phillips
was absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Deputy Police
Chief Coby Cosper, Mobility Director Eva Wilson, Town Engineer Justin Hildreth, Deputy Town Manager
Preston Neill and Deputy Town Clerk Brenda Torres.
2. APPROVAL OF AGENDA
Mayor Fancher moved to remove the minutes from the May 8, 2o18 Council meeting from the Consent
Agenda, to be discussed for approval at the June 12, 2018 Council meeting. Mayor Pro Tem Smith Hymes
seconded the motion and it passed unanimously by Council members present. Councilor Phillips was
absent.
3. MEETING PROCEDURES FOR THE MEETING OF MAY 22, 2018
4. PUBLIC COMMENT- COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA*
There were no comments made.
5. ACTION ITEMS
Start time: 16:53 Part One
5.1. PUBLIC HEARING SECOND READING OF ORDINANCE 18-05, APPROVING THE REZONING APPLICATION FOR THE
COLORADO WORLD RESORTS (FOLSON) ANNEXATION PROPERTY, FROM PLANNED UNIT DEVELOPMENT TO THE
RESIDENTIAL HIGH DENSITY, OPEN SPACE, LANDSCAPING, AND DRAINAGE, AND SHORT TERM RENTAL
OVERLAY ZONE DISTRICTS PLANNING DIRECTOR MATT PIELSTICKER)
Councilor Prince recused himself from the discussion.
Mayor Fancher opened the public hearing and no comments were made. Mayor Pro Tem Sarah Smith
Hymes moved to approve Ordinance 18-05, thereby approving a Rezoning Application for the Folson
Annexation Property from PUD to the RH, OLD, and STRO zone districts. Councilor Burch seconded
the motion and it passed with a vote of 5 to o. Councilor Prince abstained from the vote. Councilor
Phillips was absent.
5.2. PUBLIC HEARING BEAVER CREEK RESORT COMPANY PERMIT APPLICATION FOR OUTDOORS USE OF SOUND
AMPLIFICATION SYSTEM FOR BEAVER CREEK RODEO SERIES ON JUNE 21, 28, JULY 5, 12, 19, AUGUST 2 AND 9,
2018 INTERIM SPECIAL EVENTS MANAGER LOUISE DUNCAN)
Start time: 19:40 Part One
Mayor Fancher opened the public hearing and no comments were made. Mayor Pro Tem Sarah
Smith Hymes moved to approve the Amplified Sound Permit for Beaver Creek Rodeo Series on
Thursday June 21, June 28, July 5, July 12, July 19, August 2, and August 9, 2o18. Councilor Burch
seconded the motion and it passed unanimously by Council members present. Councilor Phillips was
absent.
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 22, 2018
AVON TOWN HALL, ONE LAKE STREET
5.3. PUBLIC HEARING TRUE LOCAL EVENTS, LLC PERMIT APPLICATION FOR OUTDOORS USE OF SOUND AMPLIFICATION
SYSTEM FOR COVER ROCK FESTIVAL ON JUNE 21, 22 AND 23, 2018
(INTERIM SPECIAL EVENTS MANAGER LOUISE DUNCAN)
Start time: 21:12 Part One
Mayor Fancher opened the public hearing and no comments were made. Councilor Wolf moved to
approve the Amplified Sound Permit for Cover Rock Music Festival in Harry A. Nottingham Park on
Thursday June 21, Friday June 22, and Saturday June 23, 2018. Councilor Gennett seconded the
motion and it passed unanimously by Council members present. Councilor Phillips was absent.
5.4• PUBLIC HEARING WALKING MOUNTAINS SCIENCE CENTER PERMIT APPLICATION FOR OUTDOORS USE OFSOUND
AMPLIFICATION SYSTEM FOR FUNDRAISING EVENT ON JULY 10, 2018
(INTERIM SPECIAL EVENTS MANAGER LOUISE DUNCAN)
Start time: 2444 Part One
Mayor Fancher opened the public hearing and no comments were made. Mayor Pro Tem Sarah
Smith Hymes moved to approve the Amplified Sound Permit for a fundraising event at Walking
Mountains Science Center, 318 Walking Mountains Lane, on Tuesday July 10, 2o18. Councilor Burch
seconded the motion and it passed unanimously by Council members present. Councilor Phillips was
absent.
5.5• AUTHORIZATION TO APPROPRIATE UP TO $15,000 FROM THE TOWN PROPERTIES CONTINGENCY LINE ITEM IN THE
CAPITAL PROJECTS FUND BUDGET FOR LOT 5 RECYCLE CENTER PLANNING AND DESIGN SERVICES (DEPUTY TOWN
MANAGER PRESTON NEILL)
Start time 26:18 Part One
Mayor Pro Tem Sarah Smith Hymes moved to appropriate up to $15,000 from the Town Properties
Contingency line item to temporarily house a regional recycle site at Lot 5. Councilor Gennett
seconded the motion and it passed unanimously by Council members present. Councilor Phillips was
absent.
5.6. AUTHORIZATION FOR THE MAYOR TO PROVIDE A TOWN OF AVON COMMENT LETTER TO THE UNITED STATES FOREST
SERVICE ON THE BEAVER CREEK RESORT- MCCOY PARK TERRAIN DEVELOPMENT (TOWN MANAGER VIRGINIA EGGER)
Start time: 67:o8 Part One
Councilor Wolf moved to authorize Mayor Jennie Fancher to sign a Town of Avon comment letter to
the United States Forest Services for the Beaver Creek Resort — McCoy Park Terrain Development,
representing the Council comments provided during today's meeting, including, but not limited to,
helping with modes of transportation, parking, and moving people from the Town to the mountain
and back (mobility). Councilor Gennett seconded the motion and it passed with a vote of 5 to 1.
Mayor Pro Tem Smith Hymes voted no. Councilor Phillips was absent.
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Avon,.,.7 L , A I'e U
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 22, 2018
AVON TOWN HALL, ONE LAKE STREET
5.7. FIRST READING OF ORDINANCE 18-06 ADOPTING SMALL CELL REGULATIONS TOWN ATTORNEY ERIC HEIL)
Start time: 83:15 Part One
Councilor Gennett moved to approve first reading of Ordinance No. 18-o6 Adopting a New Chapter
12.20 of Title 12 of the Avon Municipal Code Establishing Small Cell Regulations. Councilor Wolf
seconded the motion and it passed unanimously by Council members present. Councilor Phillips was
absent.
5.8. CONSENT AGENDA
Start time: 94:13 Part One
5.8.1. APPROVAL OF THE REQUEST TO JOIN THE NWCCOG WITH 2018 MEMBERSHIP DUES OF $5,528 FROM THE
GENERAL FUND CONTINGENCY DEPUTY TOWN MANAGER PRESTON NEILL)
5.8.2. APPROVAL OF MINUTES FROM MAY 8, 2018 COUNCIL MEETING TOWN CLERK DEBBIE HOPPE)
Councilor Burch moved to approve the Consent Agenda, minus the May 8, 2o18 Council Meeting
Minutes. Councilor Smith Hymes seconded the motion and it passed unanimously by Council
members present. Councilor Phillips was absent.
6. WORK SESSION
Start time: 9444 Part One
6.1. REVIEW AND FINALIZATION OF 2018 TOWN OF AVON COMMUNITY SURVEY INSTRUMENT
ADAM PROBOLSKY, PROBOLSKY RESEARCH)
Council provided direction on the questions for the upcoming Community and Business surveys,
drafted and submitted by Probolsky Research.
7. PRESENTATIONS
Start time: 00:02 Part Two
7.1. ERWSD/UERWA REGIONAL WATER EFFICIENCY PLAN PRESENTATION
Maureen Mulcahy and Amy Schweig presented an overview of the draft Eagle River Regional Water
Efficiency Plan and solicited feedback for possible inclusion in the final plan. Diane Johnson also
presented current snowpack/drought/water supply information.
7.2. MOBILITY DEPARTMENT AND MOBILITY WORK GROUP PRESENTATION, INCLUDING SUMMER PILOT PROGRAMS
MOBILITY DIRECTOR EVA WILSON
Eva Wilson gave a presentation on 2018 Mobility programs.
8. WRITTEN REPORTS
8.1. MONTHLY FINANCIALS REPORT (SENIOR ACCOUNTANT MARTHAANDERSON)
8.2. UPDATE ON THE HAHNEWALD BARN REQUEST FOR PROPOSAL(S) TOWN MANAGER VIRGINIA EGGER)
8.3. ABSTRACT FROM MAY 15, 2018 PLANNING AND ZONING COMMISSION MEETING
PLANNING DIRECTOR MATT PIELSTICKER)
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 22, 2018
AVON TOWN HALL, ONE LAKE STREET
9. MAYOR & COUNCIL COMMENTS & MEETING UPDATES (15 MINUTES)
Start time: 74:47 Part Two
Mayor Fancher mentioned the following items: 1) Town Clean Up Day on May 24th, 2) Pop Up Concert on
May 28th, 3) Postmaster Installation at the Pavilion on May 25th, 4) Last week's Business Outreach
Meetings, 5) Beaver Creek Boulevard Construction Project, 6) Development of the new Discover Avon
website, 7) Shout out to the great work of the Public Works Department.
Councilor Burch thanked the Police Department for their participation at the Bike Build event. She also
mentioned the success of the new playground in Nottingham Park and the Colorado Health Foundation's
meeting in Eagle on June 13tH She reminded Council members and viewers that the Avon School -Based
Health Center at Avon Elementary School, a branch of Mountain Family Health Centers, is available.
Councilor Wolf sent condolences to Police Chief Greg Daly.
10. ADJOURNMENT
There being no further business to come before the Council, Mayor Fancher moved to adjourn the
regular meeting. The time was 9:37 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The
most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's
office, and the video of the meeting, which is available at www.highfivemedia.org.
APPROVED:
Jennie Fancher
Sarah Smith Hymes
Jake Wolf
Megan Burch
Matt Gennett
RESPECTFULLY SUBMITTED:
Brenda Torres, Deputy Town Clerk
r
Scott Prince
v
Amy Phillips
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