TC Minutes 04-10-2018Avon
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, APRIL 10, 2018
AVON TOWN HALL, ONE LAKE STREET
1. A CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 4:30 p.m. A roll call was taken and Council members
present were Amy Phillips, Sarah Smith Hymes and Scott Prince. Jake Wolf, Megan Burch and Matt
Gennett were absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Police
Chief Greg Daly, Planning Director Matt Pielsticker, Public Works Director Gary Padilla, Deputy Town
Manager Preston Neill and Town Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
Mayor Fancher requested a discussion of written report item 9.3., the update on the Hahnewald Barn
Project.
3. MEETING PROCEDURES FOR THE MEETING OF APRIL 10, 2018
4. POLICE DEPARTMENT PRESENTATIONS POLICE CHIEF GREG DALY)
Start time: 01:26 Part One
a. DEPARTMENT PRESENTATION
b. PRESENTATION OF AWARDS
Police Chief Greg Daly presented the 2017 end of year report, activities and accomplishments, life
savings and other awards.
Matt Gennett arrived at 4:35 p.m. Megan Burch arrived at 4:40 p.m.
5. LIQUOR LICENSING AUTHORITY MEETING
Mayor Fancher moved to convene into the Liquor Authority Meeting. Councilor Phillips seconded
the motion and it passed unanimously by Council present. Councilor Wolf was absent.
Council reconvened into the regular meeting. A roll call was taken and Council members present
were Matt Gennett, Amy Phillips, Megan Burch, Scott Prince, and Sarah Smith Hymes. Jake Wolf
was absent.
6. PUBLIC COMMENT- COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA'S
Start time: 40:18 Part One
Michael Cacioppo commented on Council's attitude and he often can't hear most of Council due to
not using the microphones. Michael also asked if the Hahnewald Barn was on the agenda for the
evening.
7. ACTION ITEMS
Start time: 43:07 Part One
7.1. INTERVIEWS AND APPOINTMENT OF UP TO THREE PLANNING AND ZONING COMMISSION MEMBERS
MAYOR JENNIE FANCHER)
Council held interviews of five applicants for three two-year PZC terms. Martin Golembiewski,
Kenneth Howell and Alex Dammeyer were appointed for 2 -year terms.
Page 1
Avco n
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, APRIL 10, 2018
AVON TOWN HALL, ONE LAKE STREET
7.2. PRELIMINARY PUD APPLICATION, VILLAGE AT AVON
Start time: 99:02 Part One
7.2.1. FINDINGS OF SUBSTANTIAL COMPLIANCE WITH PUBLIC NOTICE REQUIREMENTS
(TOWN ATTORNEY ERIC HEIL)
Mayor Fancher and Councilor Prince recused themselves from the discussion.
Mayor Pro Tem Smith Hymes opened the discussion to the public and Michael Cacioppo
suggested return receipt requested or email confirmation for public notices.
Councilor Gennett moved to approve the Formal Finding of Substantial Compliance with
the Public Notice Requirements. Councilor Burch seconded the motion and it passed
with a vote of 4. Councilor Phillips recommended putting together a small committee of
people to look at the noticing procedures. Mayor Fancher and Councilor Prince
abstained from the vote. Councilor Wolf was absent.
7.2.2. PUBLIC HEARING ON PRELIMINARY PUD (PLANNING DIRECTOR MATT PIELSTICKER)
Start Time: 10544 Part One
Mayor Pro Tem Smith Hymes opened the public hearing for comments. Tsu Wolin -Brown
with Salvation Army commented on the need for more housing. Michael Cacioppo stated
that in 1998 he was for 1,200 units on Traer Creek not 2,400 units per acre and he said there is
plenty of commercial areas. Erich Schmidt, NAI Mountain Commercial stated there is zero
need to increase commercial density. Steve Lindstrom commented that the residential still
does not support the commercial.
Councilor Phillips moved to continue the Preliminary PUD Amendment, File #PUD17001, to
the May 8, 2o18 meeting (or any other hearing within 65 days), pending additional
information to determine conformance with the Review Criteria and direction to staff to
prepare the Findings of Fact and Record of Decision. Councilor Burch seconded the motion
and it passed with a vote of 4. Mayor Fancher and Councilor Prince abstained from the
vote. Councilor Wolf was absent.
8. WORK SESSION
Start time: oo:o1 Part Two
8.1. USFS 779 WORK SESSION WITH AARON MAYVILLE, EAGLE -HOLY CROSS DISTRICT RANGER
(PLANNING DIRECTOR MATT PIELSTICKER)
Direction was provided to have Aaron Mayville come back for another work session at the May
8th Council meeting and to hold a community meeting to decide upon the preferred USFS
access via 717.1B or 779.
9. ACTION ITEMS
Start time: 6o:36 Part Two
9.1. NOTICE OF AWARD FOR BEAVER CREEK BOULEVARD IMPROVEMENTS
Page 2
A Qn
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, APRIL 10, 2018
AVON TOWN HALL, ONE LAKE STREET
TOWN ENGINEER JUSTIN HILDRETH)
Councilor Burch moved to approve issuance of Notice of Award for the Beaver Creek Boulevard
Streetscape Improvements Project contract to the low bidder, Hudspeth & Associates, Inc. in the
amount of $3,607,000 as approved in the Town of Avon 2o18 Capital Projects Fund. Councilor
Prince seconded the motion and it passed unanimously by Council present. Councilor Wolf was
absent.
9.2.PUBLIc HEARING RESOLUTION 18-09, CAPITAL PROJECTS FUND BUDGET AMENDMENT
(ASSISTANT TOWN MANAGER SCOTT WRIGHT)
Start time: 65:o6 Part Two
Mayor Fancher opened the public hearing for comments. There were no comments made. Councilor
Burch moved to approve Resolution 18-o9, A Resolution Amending the 2o18 Capital Projects Fund
Budget. Councilor Phillips seconded the motion and it passed unanimously by Council present.
Councilor Wolf was absent.
9.3.CONSENT AGENDA
Start time: 77:10 Part Two
9.3.1. APPROVAL OF NOTICE OF AWARD FOR 2018 STREET IMPROVEMENTS — MICRO SURFACING PROJECT
TOWN ENGINEER JUSTIN HILDRETH)
9.3.2. Approval OF MINUTES FROM MARCH 27, 2018 COUNCIL MEETING
TOWN CLERK DEBBIE HOPPE)
Councilor Burch moved to approve the Consent Agenda. Councilor Phillips seconded the
motion and it passed unanimously by Council present. Councilor Wolf was absent.
9.4. PUBLIC HEARING SECOND READING ORDINANCE 18-03, ADOPTING THE TOWN OF AVON TOWN -OWNED
PROPERTIES PLAN PLANNING DIRECTOR MATT PIELSTICKER)
Start time: 77:46 Part Two
Mayor Fancher opened the public hearing for comments. Michael Cacioppo suggested that a
convention center be placed on the current Town Hall lot.
Councilor Gennett moved to approve Second Reading of Ordinance 18-03, with amendments
outlined in ATTACHMENT C and with the modifications identified by Councilor Prince. Mayor Pro
Tem Smith Hymes seconded the motion and it passed unanimously by Council present. Councilor
Wolf was absent.
10. WRITTEN REPORTS
10.1. POLICE DEPARTMENT SIX-MONTH UPDATE POLICE CHIEF GREG DALY)
10.2. AVON POLICE DEPARTMENT DISPOSITION ON FORFEITED PROPERTIES FOR 2017 POLICE CHIEF GREG DALY)
10.3. UPDATE ON THE HAHNEWALD BARN PROJECT AND REQUEST FOR PROPOSALS RELEASE
TOWN ENGINEER JUSTIN HILDRETH)
10.4. ABSTRACT FROM APRIL 3, 2018 PLANNING AND ZONING COMMISSION MEETING
PLANNING DIRECTOR MATT PIELSTICKER)
Start time: 101:26 Part Two
Page 3
A on
C t+L 0 .%A C7Q
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAYS APRIL 10, 2018
AVON TOWN HALL, ONE LAKE STREET
Council moved into a discussion regarding the Hahnewald Barn Project and Request for Proposals
Release.
11. MAYOR & COUNCIL COMMENTS & MEETING UPDATES
Start time: 108:38 Part Two
Council agreed not to proceed with Executive Session.
12. EXECUTIVE SESSION WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL ADVICE UNDER C.R.S. §24-6-
402(2) (A) CONCERNING POTENTIAL LIABILITY
13. ADJOURNMENT
There being no further business to come before the Council, Mayor Fancher moved to adjourn the
regular meeting. The time was 10:40 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The
most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's
office, and the video of the meeting, which is available at www.highfivemedia.org.
Page 4
Avon
C t7 L 1; 'd A C) 0
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, APRILIO, 2o18
AVON TOWN HALL, ONE LAKE STREET
RESPECTFULLY SUBMITTED:
M. 'A 4 0'
Ion-
APPROVED:
APPROVED:
Jennie Fancher
Sarah Smith Hymes
Jake Wolf
Megan Burch
Matt Gennett
Scott Prince
Amy Phillips
Page 5