Loading...
PZC Minutes 061996MEMORANDUM DATE: June 19, 1996 TO: Honorable Mayor and Town Council FROM: Linda Donnellon, Recording Secretary RE: Planning and Zoning Commission Meeting June 18, 1996 Regular Meeting The Regular Meeting of the Town of Avon Planning and Zoning Commission was called to order by Chairperson Jack Hunn at 7:34 p.m., June 18, 1996, in the Council Chambers, Avon Municipal Building, 400 Benchmark Road, Avon, CO 81620. All members were present except Commissioner Reynolds. Members Present: Jack Hunn Andrew Karow Sue Railton Henry Vest Michael Schneider Beth Stanley Staff Present: Linda Donnellon, Recording Secretary Karen Griffith, Town Planner Steve Hodges, Community Service Officer George Harrison, Planner Mike Matzko, Director of Community Development Agenda Call to Order Roll Call Meeting Minutes June 18, 1996 Planning and Zoning Commission Meeting Page 2 Additions and Amendments to the Agenda None Conflicts of Interest None Consent Agenda A. Approval of the May 21, 1996 Planning and Zoning Commission Meeting Minutes B. Approval of the June 4, 1996 Planning and Zoning Commission Meeting Minutes C. Lot 33, Block 1, Benchmark at Beaver Creek Subdivision: Mountain View Building Specialties, Inc. Project Type: Wall Sign Owner: Beck Family Partnership Applicant: Mountain View Specialties, Inc. Address: 0780 Nottingham Road Motion Commissioner Vest made a motion to approve the Consent Agenda with item `B" removed for further discussion. Seconded by Commissioner Stanley and the motion carried unanimously. Continuation of Concept Design Review B. Lot 7, Block 5, Wildridge Subdivision Project Type: 10 Unit Multi -Family Townhomes Owner/Applicant: Phil Theriault Consultant: Ron Preston, Architect Address: 1080 West Wildwood Road Karen Griffith made a brief presentation of the project as outlined in the Staff report. Steve Hodges presented a video of the property to the Commission. Mr. Preston, Architect, made a brief presentation and presented site plans to the Commission. The Commission commented on the 8% cetan grade, parking, color of the garage doors, trash removal, rock retaining wall, 912rnCV,4q Meeting Minutes June 18, 1996 Planning and Zoning Commission Meeting Page 3 mirror image of the buildings, and requested additional shrubbery be added to the landscape plan. No formal action was taken. Final Design Review D. Lot 33, Block 2, Wildridge Subdivision: Disher Duplex Project Type: Final Design Owner: Jim Disher Applicant: Michael Silbert, Architect Address: 2649 Beartrap Road George Harrison made a brief presentation of the project as outlined in the Staff report. Jim Disher, owner, made a brief presentation and presented a stucco and gravel Sample to the Commission. ,Fc� Commissioner Railton was concerned about the setback on the roads': Mr. Harrison stated that there was a 10 foot easement on every property. Commissioner Schneider asked about the landscaping on the west side of the building. Mr. Disher stated that the location of the landscaping on the west consisted of a berm, native plants and shrubbery. Commissioner Vest was concerned about the site disturbance shown on the site plan and stated that more dirt will be taken off the property than previously shown. Chairperson Hunn asked about the redesigning of the driveway. Mr. Harrison stated there wa � ✓L two issues3easements, and accessibility, which would be enhanced by the increase of the radius of the driveway. Mr. Disher stated that irrigation would be added to the landscape plans, and the retaining walls would be stucco or boulder rock finish. Motion Commissioner Railton made a motion to approve Lot 33, Block 2, Wildridge Subdivision with the following conditions: The Landscape Legend be amended to state that all Narrowleaf Cottonwood Trees will be a minimum of 2" in caliper. 2. All flues, flashings and galvanized metal will be painted to match surrounding materials. All utility meters will be placed upon the building. Meeting Minutes June 18, 1996 Planning and Zoning Commission Meeting Page 4 4. Automatic irrigation system will be installed. Seconded by Commissioner Schneider and the motion carried unanimously. E. Lot 87, Block 4, Wildridge Subdivision: Rosenfeld Residence Project Type: Landscape Plan Modification Owner/Applicant: John Rosenfeld Address: 5755 E. Wildridge Road Steve Hodges presented a video of the project to the Commission. Karen Griffith made a brief presentation of the project as outlined in the Staff report and Larry McNeil, owner, presented pictures to the Commission. Mr. McNeil clarified the engineering of the stone wall. This retaining wall was approved with natural boulders and was pertified and designed by an engineer. -U TJL Commissioner Karow asked about the location of the four trees. Mr. McNeil stated that the trees would be on the south side of the snow storage area. Commissioner Schneider asked about the height of the retaining walls. Mr. McNeil mentioned that one wall was 3.5 feet high and the other wall at 10.5 feet, with the dimensions of the materials used at 2x2x6. Chairperson Hunn was concerned that this type of retaining wall was not appropriate for all applicants in this situation. Ms. Griffith stated that the applicant r .e e �fo::: a roduced adequate coverage to screen the walls. Motion Commissioner Vest made a motion to approve Lot 87, Block 4, Wildridge Subdivision with the following condition: 1. Four (4)Spruce trees (non -dwarf variety) with a minimum planting height of six feet be planted east of the garage and south of the snow storage area to screen the block walls. Seconded by Commissioner Railton and the motion carried unanimously. Meeting Minutes June 18, 1996 Planning and Zoning Commission Meeting Page 5 F. Lots 14 & 15, Block 1, Benchmark at Beaver Creek Subdivision: Vail /Avon Commercial Park Project Type: Master Sign Program Modification Owner/Applicant: Vail/Avon Commercial Condominium Association Address: 0371 Metcalf Road Karen Griffith made a brief presentation of the project as outlined in the Staff Report. Carrie Shaw spoke on behalf of the Vail/Avon Commercial Condominium Association. Ms. Shaw made a brief presentation and presented pictures to the Commission. Ms. Shaw stated that the smaller, wooden signs are not working well with the visibility from the road.. Ms. Shaw requested that the Commission allow the signs to be located above the windows of the tenants/business. Chairperson Hunn asked about the sign program. Ms. Griffith stated that the tenants signs are now stacked on the side of the building, and the applicants want the signs to be relocated above each individual business. Ms. Shaw stated that all the tenants and businesses would have to follow the criteria that all signs would be 2x8 cabinet signs, and approved by Staff. Motion Commissioner Karow made a motion to approve Lots 14/15, Block 1, Benchmark at Beaver Creek Subdivision with the following conditions: All wall signs be cabinet signs. 2. All wall signs be placed at the same height on respective floors. 3. The lights be turned off at 9:00 P.M. 4. The maximum dimension of the signs be 2 x 8 and all consistent. 5. Limit one sign per business. Seconded by Commissioner Stanley and the motion carried 4 (four) to 2 (two) votes, with Chairperson Hunn and Commissioner Schneider opposing. G. Tract N, Block 3, Benchmark at Beaver Creek Subdivision: Avon Wastewater Treatment Plant Project Type: Above Ground Storage Tank Owners: Upper Eagle Valley Consolidated Sanitation District Applicant: Gusty Kanakis Meeting Minutes June 18, 1996 Planning and Zoning Commission Meeting Page 6 Karen Griffith made a brief presentation of the project as outlined in the Staff report. Gusty Kanakis spoke on behalf of Upper Eagle Valley Consolidated Sanitation District and made a brief presentation. Chairperson Hunn stated he was in support of the above ground storage tanks. Commissioner Stanley asked about the removal of the underground tanks. Mr. Kanakis stated that the rules for the year 1999 mentions underground tanks that are 10 years or older must be removed and updated. Mr. Kanakis stated that the underground tanks were located about 150 feet from the river and would be replaced with the above ground storage tanks in the same area. Commissioner Karow questioned the Town of Avon's temporary approval measure of 3 years. Mike Matzko stated that the Town Codes provide for of temporary storage tanks and this measure would allow the applicant to complete construction and the Town to consider changing the regulations. Commissioner Railton asked about the dirt pile located by the river and tank site. Mr. Kanakis stated that the dirt pile will be removed as required by the Town of Avon, a chain link fence would surround the property and be properly landscaped. Motion Commissioner Stanley made a motion to approve Tract N, Block 3, Benchmark at Beaver Creek Subdivision with the following conditions: Above ground fuel tanks be approved as a temporary use for a one year time period to conform to Town Code. 2. The tanks be painted to match the building. Seconded by Commissioner Railton and the motion carried unanimously. H. Lots 1 & 2, Nottingham Station Subdivision: Burger King Project Type: Master Sign Program and Satisfaction of Conditions of Final Design Approval Owners/Applicants: Bill and Robin Oldershaw Address: 0015 Hurd Lane Karen Griffith made a brief presentation of the project as outlined in the Staff report. Bill Oldershaw, owner and applicant for Burger King made a brief presentation. Mr. Oldershaw compared the wattage of the Eagle, Monument and Avon Burger Kings as outlined in the attached letter presented to the Commission. Mr. Oldershaw stated he liked the wattage of the Slifer Building. Meeting Minutes June 18, 1996 Planning and Zoning Commission Meeting Page 7 Commissioner Vest questioned Mr. Oldershaw on the height of the light poles in the Eagle Burger King and the wattage of the Slifer Building. Mr. Oldershaw said he did not have an answer for these questions but did state that 400 watts was very low for commercial use. Commissioner Schneider asked about the overlapping of the lights in the parking lot. Mr. Oldershaw stated that this light was very important to keep in this location because of the drive through visibility. The overlapping was about eight feet with a single headed lamp. Commissioner Karow was comfortable with the 2000 watt total for the Burger King. Commissioner Railton asked about the closing time of the Burger King. Mr. Oldershaw stated that the actual time would be to close at 10:00 P.M. on Sundays through Thursdays and at 12:00 A.M. on Fridays and Saturdays. The Shopette lights would be turned off about 12:00 A.M. at this time. The tenants would need to come before the Commission for approval of their business closing time. C _, Chairperson Hunn stated a note on the site plan showed 7 lightsrised e installed, another plan showed 4 lights. Ms. Griffith stated that only 4 lights would bealled along the roadway. Chairperson Hunn asked if the band on top of the Burger King to cover up the mechanical equipment, or be painted to match the color of the band. Ms. Griffith suggested a screening technique. Mr. Oldershaw stated to the Commission he would look into the matter to cover up the mechanical equipment on top of the building. Motion Commissioner Stanley made a to approve Lots 1 & 2, Nottingham Station Subdivision - Burger King with the following conditions: 1. Parking lot lights and the signage lights be turned off after hours, with in 15 minutes after closing. 2. The maximum height of the metal halide light standards are not exceed 20 feet in height and not to exceed 400 watts. 3. One light standard by the shopette be removed. 4. The shopette parking lights be turned off at 10:00 P.M. on Sunday through Thursday and 12:00 on Friday through Saturday. Seconded by Commissioner Vest and the motion carries 5 (five ) to 1 (one) votes, with Chairperson Hunn opposing. Meeting Minutes June 18, 1996 Planning and Zoning Commission Meeting Page 8 Public Hearing A. Avon School Tract and Grace White Tract: Chateau St. Claire Project Type: Annexation, Rezoning and PUD of Commercial and Retail Development Owners: Grace White, et. al., and H&R Contracting Applicants: Danny Brose and George Roberts Consultant: Ken Long Property Address: 37333 State Highway 6/24 Karen Griffith made a brief presentation as outlined in the Staff report. Staff recommended approval of the Chateau St. Claire Annexation, and PUD Rezoning to the Town Council, Town of Avon, with the condition that the PUD zoning was conditioned upon approval of the PUD development plan. Steve Isom from Isom and Associates Architects, spoke on behalf for the Chateau St. Claire project. Mr. Isom presented some drawing boards and models to the Commission, then followed with a brief presentation of the project. Mr. Isom presented a letter dated June 12, 1996 to the Commission. This letter contained comments and concerns brought up in the meeting. Mr. Isom was concerned about the Beaver Creek side, and suggested the old Cottonwoods be removed ailff— for the safety of the building. He also stated that there were no geological hazards identified,�oil reports were prepared by Intermountain Engineering showing bedrock down 27 to 29 feet and on the site. Although there were encroachments on the 30 foot setback, there was no wetland vegetation on site and the underground parking will be used by the employees. Mr. Isom stated there were 216 spaces for parking, 5 spaces were removed for landscaping. Due to the encroachments, the parking spaces would be primarily used by compact cars. Chairperson Hunn opened Public Hearing. As there was no request to speak, he closed the Public Hearing and began Commission review. Chairperson Hunn asked the applicant about the current PUD approval. Mr. Isom stated the applicants,,-was'lvorking on a detailed annexation agreement which describes what will be on the site, which in turn will protect both the Town of Avon and the applicant. Mr. Isom recommend that the Commission approve the Annexation and the PUD Zoning simultaneously. Chairperson Hunn was concerned about the unresolved issues at this time. Mike Matzko stated that the Folsom Tract was zoned SPA (special planned area), but does not have an approved development plan. Commissioner Stanley asked about CDOT's requirement for traffic control. Mr. Isom stated that he would need to make a formal application with them. Mr. Isom stated that the pedestrian sidewalk will connect to Village Road and that the parking lot and sidewalk do encroach on the 30 foot stream setback, with about 3 feet of disturbance. Meeting Minutes June 18, 1996 Planning and Zoning Commission Meeting Page 9 Chairperson Hunn asked about the location of the traffic signal in the year 2000. Mr. Isom stated a lot depended on the Folsom property and that the traffic study completed went to the year 2015. Commissioner Vest stated that he was not in favor of the deck encroaching onto Beaver Creek stream setback and asked about the building coverage for the site. Mr. Isom stated the coverage was about 32%. Commissioner Vest was concerned about the building height, pitch of the roof and Town of Avon bus service. Mr. Isom stated the height of the building was 67 feet at the ridge with the tower at 74 feet, the pitch of the roof was 12/12 for 63 feet, and discussion has taken place with the Town of Avon and Eagle County transportation departments with the possibility of using service vans for this complex. Commissioner Vest was concerned about the size of the project. Commissioner Schneider asked about the Cottonwood trees that were to be removed and if these trees where shown on the site plan. Mr. Isom stated the trees are shown in detail on the plans. Mr. Isom stated the snow storage area would be heated, the berm on the north side of the parking lot will be 3 feet tall with heavy vegetation, and that the grade was 2 feet below the highway. Commissioner Karow asked about the formula used to figure the parking ratio to the size of the building. Ms. Griffith stated that item number 12 on the Staff report explained the development standards and read a portion of the report to the Commission. Ms. Griffith stated that 254 spaces would be required, assuming no reductions. Commissioner Railton had three concerns: parking, not in favor of any reduction with the parking spaces: no development in the 30 foot stte 'etback, and adequate pedestrian walkways. Chairpers70/1floot unn stated that his number one concern was the setback from Beaver Creek t o proposed buffer zone. Upon reviewing the 100 year flood plain map and the 30 foot setback map, a decision would be made. Chairperson Hunn stated that he was not in favor of the encroachment of the deck onto Beaver Creek if it touched the ground and suggested air space over the ground. The vegetation in the area was considered wetland species, and removal of the trees does require mitigation, and recommended a mitigation plan be prepared for removal of the trees. With the snow storage area equaling 20% of the parking lot, concern was made regarding 7-IrL�-' adequate parking spaces needed for the parking reduction. The _ grade standard_was 8%� with the commercial development showing a proposed 10% n-d'heated ramp, which faced the north side. Chairperson Hunn suggested to redrthbest rade to 8% for safety reasons, should the heating unit fail. With all issues discussed, solution was to reduce the size of the building. P -o -&x \ .e .1 L/'t LAJ d i Mike Matzko recommended that the Commission approve the Annexation with conditions to the PUD Zoning. Karen Griffith stated the Town Council passed the first Resolution and the second Resolution of compliance for the State Statue was scheduled for July 9, 1996. Meeting Minutes June 18, 1996 Planning and Zoning Commission Meeting Page 10 Steve Isom recommended that the Annexation press forward and asked to table with the Town Council. Motion��� Commissioner Railton made a motion to•ve the Avon School Tract and Grace White Tract/Chateau St. Claire Annexation to the Avon Town Council with the following items tabled: 1. The PUD Rezoning. 2. The PUD Development plan to follow the rezoning. 3. The sketch plan and preliminary plat. Seconded by Commissioner Schneider and the motion carried unanimously. op, ° y� Cn Other Business 1 Mike Matzko introduced Marvin Simon, owner of Lot 8, Block 4, Wildridge. Mr. Matzkostated that Mr. Simon had made some modifications to the approved plan which included the following: a wheel chair ramp, shotcrete retaining wall, wider driveway, additional landscaping, carport: gutter system around the house, clumps of 12 foot Aspen trees with a drip irrigation system, railing on top of the retaining wall, and a wider stairway. Mr. Matzko recommended that the applicant get Staff approval regarding the exterior lights. Motion Commissioner Vest made a motion to approve Lot 8, Block 4, Wildridge with the following conditions: The retaining wall design be approved by an engineer. 2. Staff approval of exterior lights. Seconded by Commissioner Stanley and the motion carried 5 (five) to 1 (one) votes, with Commissioner Sys pposing- Other Business Meeting Minutes June 18, 1996 Planning and Zoning Commission Meeting Page 11 Mike Matzko announced a contractors meeting and open discussion with the Commission for the July 16, 1996, meeting. Staff to draft an Ordinance to correct the problems associated to the regulations for construction activities, animal control, noise, dust, and trash pollution and parking control. Adjourn Commissioner Vest made a motion to table the June 4, 1996, Planning and Zoning Commission Minutes and to adjourn the meeting. Seconded by Commissioner Stanley and the meeting adjourned at 12:28 A.M. Resp ct lly submitted, /I Linda Donnellon Recording Secretary J. Q S. A. Reynolds A M. Schneider , B. Stan H. Vest