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PZC Minutes 021699Planning and Zoning Commission Record of Proceedings February 2, 1999 The Town of Avon Planning and Zoning Commission regularly meets at 6:00 p.m. on the first and third Tuesday of each month, in the Avon Council Chambers, Avon Municipal Building, 400 Benchmark Road, Avon, CO 81620. Meeting agendas are posted at least 72 hours in advance of the meeting in the following locations: Avon Municipal Building lobby; Avon City Market lobby; Avon Recreation Center lobby; Avon/Beaver Creek Transit Center Commission Members Staff Members Mike Dantas Karen Griffith, Town Planner Chris Evans, Chair Beth Salter, Recording Secretary Anne Fehlner, Vice Chair George Harrison, Planner Paul Klein Steven Hodges, Community Service Officer Greg Macik Mike Matzko, Community Development Director Sue Railton, Secretary Brian Sipes Agenda I. Call to Order Commissioner Evans called the meeting to order at 6:00 P.M. II. Roll Call All Commissioners were present except for Commissioner Klein and Commissioner Dantas. III. Additions and Amendments to the Agenda IV. Conflicts of Interest Commissioner Evans declared a conflict of interest with item A of the Public Hearing. V. Consent Agenda A. Approval of the January 19, 1999 Planning & Zoning Commission Meeting Minutes Motion: Commissioner Railton moved to approve Consent Agenda, item A, Commissioner Macik requested a amendment to the minutes stating that he said "he liked the design of Lot 21, Block 3, Wildridge but not in Wildridge." Commissioner Sipes seconded the motion. The motion passed with Commissioner Fehlner abstaining. Planning & Zoning Commiss,. n Meeting Minutes February 02, 1999 VI. Public Hearing A. Lot B, Avon Center at Beaver Creek Subdivision — The Suites @ Avon Center Project Type: Establishment of Planned Unit Development Plan Property Owner/Applicant: Shapiro Development Company Consultant: Patrick W. Nook & Company Address: 0130 West Beaver Creek Boulevard Mike Matzko presented the staff report. 2 of 6 Commissioner Sipes asked if the traffic demand management program that is recommended as a condition in the staff report needs to be in place at the time of the building permit. Mr. Matzko said staff would like to see it in place at the time of the building permit but if there was some reason the applicant could not complete it in time he said staff would have to look at different options. Commissioner Sipes asked who would decide whether the traffic demand management program is adequate? Mr. Matzko said this would come before the Planning & Zoning Commission. Motion: Commissioner Railton moved to adopt Resolution 99-7, recommending approval of a Final Development Plan for the Suites @ Avon PUD, Lot B, Avon Center at Beaver Creek Subdivision subject to the following conditions: 1. The applicant will enter into a Master Deed Restriction Agreement with the Town of Avon for six on-site deed restricted affordable employee housing units. 2. The resubdivision vacating the existing property line between Lots A and B, Avon Center at Beaver Creek Subdivision and reestablishing a new property line between these lots in accordance with this development plan be approved by the Town of Avon. 3. The pedestrian connection between the Pedestrian Mall and West Beaver Creek Boulevard will be approved during final design review, and established as an easement. 4. A traffic -demand management program will be established by the owner to encourage commuting employees to use transit and other alternative transportation modes. 5. A parking management plan will be established by the owner to limit to short term use the surface parking area while encouraging use of the structured parking area. 6. The owner will establish a snow removal program. 7. The owner will participate, either directly or through the Confluence, in the Avon Pedestrian Mall master planning, construction, and maintenance. 8. A solar study will be provided for Final Design Review to examine shadow effects upon public spaces, and to help determine appropriate locations for streetscape furniture, landscaping and public spaces. 9. Appropriate language will be added to the Suites @ Avon Center Development Guide stating that, "Development of the Suites @ Avon Center PUD shall conform to the standards outlined above. Elements not specifically addressed in this Guide shall be governed by Title 17 of the Avon Municipal Code." Planning & Zoning Commissi,,n Meeting Minutes February 02, 1999 Page 3 of 6 Commissioner Sipes seconded the motion. The motion passed unanimously with Commissioner Evans abstaining. VII. Final Design Review A. Lot 21, Block 3, Wildridge Subdivision - Burkhard Duplex Application Type: New residential duplex Property Owner/Applicant: Eric and Sondra Burkhard Consultant: Laddy Clark Address: 4250 West Wildridge Road George Harrison presented the staff report. Commissioner Sipes asked what is the proposed texture of the concrete. Mr. Clark said the proposed texture is natural, smooth concrete. Commissioner Railton said she respects the ideas of the applicant and does not see any thing wrong with the design of this duplex but would like to see more detail about how the concrete and the walls meet so that is does not looks as if the building has just been plunked down on top of concrete walls. Mr. Clark said the other elevation shows the wall stepping down through the grade. Commissioner Railton said she does not mind the way the walls step down she just wants to see more detail about the way the walls set on top of the concrete. Commissioner Macik said he does not agree with the design, specifically the massing. A general rule when making duplexes you don't make them look like two different units. Commissioner Sipes said it is unfortunate that Mr. Burkhard is not here to ask questions. He said he is not opposed to making the design of the duplex different, but this project is not different enough to be truly unique. It is just different enough to make a person question the design. Commissioner Evans said he respects whatever views the applicant wants, but does not understand Mr. Burkhard's explanations for the small windows on the unit 1, on the western elevation. The roof massing from the upper side is distracting from the properties on the uphill side. He continued that all in all the design could work but the problem is that this is a project that could either work really well or could not work at all. Unfortunately there is no way of knowing until the project is built. He said that until he receives more details on the west elevation he is not willing to approve the design. He asked for an explanation of the windows from Mr. Burkhard. He said he does not have a problem with the materials or the integrally colored concrete. Mr. Clark said Mr. Burkhard carefully considered the views from the individual rooms and the furniture placement in those rooms and to allow certain view corridors to tease the eyes. Commissioner Fehlner asked if Mr. Burkhard would be willing to present a model of the duplex. Planning & Zoning Commiss."n Meeting Minutes February 02, 1999 Page 4 of 6 Mr. Clark said he was not sure. Motion: Commissioner Railton moved to approve the final design for the proposed duplex on Lot 21, Block 3, Wildridge subdivision, as depicted on the plan set and application dated January 13, 1999, with the following conditions: 1. Landscaping be added to the north and east of Unit 2, requiring staff approval. 2. A base material of stone, stucco, or colored and textured concrete be added to Unit 1's west elevation. 3. The large gable on Unit 1's west elevation provides a minimum overhang of 18 inches. 4. The large cut area above the driveway be revised to reduce the area of disturbance. 5. Concrete to be integrally colored and textured and a sample provided for staff approval. 6. Extreme care will be required during construction to ensure that the structure does not encroach upon this setback 7. Detail drawings of the connection between the stone wall and the concrete. Commissioner Fehlner seconded. Motion failed 3-2 with Commissioners Macik, Evans, and Sipes opposing. Motion: Commissioner Macik moved to deny the final design for Lot 21, Block 3, Wildridge Subdivision, on plans set and application dated January 13, 1999, based upon the following findings: 1. The architectural style is not compatible with the surrounding area. 2. Massing, particularly the east roofs more specifically unit 1's expansive roof, and the massing of unit 1's unbroken west elevation. 3. There is no reason for the concrete retaining wall to be there. 4. Randomness of the project: it is trying to be two different buildings, yet does not go far enough along that vein. However, by the nature of its materials and roof planks it still tries to look like one design, but because of the differences already mentioned the two duplex units do not have a unified design, resulting in a haphazard appearance that is not compatible with the neighborhood. Commissioner Sipes seconded. The motion passed 3 to 2 with Commissioner Railton and Fehlner opposing. B. Lot 23, Block 4, Subdivision Wildridge- Wiley/Young Residence Project Type: New single-family residence Property Owners / Applicants: James Wiley & Patricia Ann Young Address: 5591 Coyote Ridge George Harrison presented the staff report. Jim Wiley said he some of his neighbors had commented that the clump of aspen trees at the driveway entrance would impair their views so he suggested that he pull the trees back some and plant more around the house. Commissioner Fehlner said she thinks the design meets the design guidelines. She said fewer trees at the entry of the driveway and more around the house is better. Planning & Zoning Commisswn Meeting Minutes February 02, 1999 Page 5 of 6 Commissioner Railton asked what vegetation was on the lot. Mr. Wiley said aspen groves, fir tress, serviceberry and sagebrush. Commissioner Railton said she would like to see aspen tress planted on all sides of the house. Motion: Commissioner Fehlner moved to approved final design for the proposed single-family residence on Lot 23, Block 4, Wildridge subdivision as depicted on the plan set and application dated January 19, 1999, with the following conditions: That the grading plan be revised, prior to building permit submittal to eliminate grading on the neighboring property, to better preserve access to public lands through the established access easement, and to ensure the driveway culvert meets Town of Avon standards. These revisions require staff approval prior to building permit issuance for this condition to be satisfied. 2. A professional engineering design must be provided at time of building permit submittal for the large stone retaining wall south of the residence. 3. Design of the safety railing required by code above the large retaining wall south of the residence requires staff approval. 4. That the landscape plan be revised prior to building permit issuance to provide additional aspen trees to both the east and west of the residence. These revisions require staff approval for this condition to be satisfied. Commissioner Evans said his reason for approving the retaining wall facing away from any adjacent properties is that it does not impact adjacent properties. Commissioner Sipes seconded. The motion passed unanimously. VIII. Other Business A. Re -consideration of policy on detached units on multi -family lots Commissioner Evans said a resolution was sent to town council that said on all lots, 4 units and up there was some rational for looking at resubdivision for those lots based on criteria at final design review. Karen Griffith presented the staff report. Commissioner Sipes asked the applicant how Planning & Zoning was to approve of this subdivision without a development plan. Mr. Donaldson said he does not want to do a final design review for every single home until he gets a resolution passed so that he has a guarantee that he can do this project. Mr. Donaldson requested a work sessions with the commission before submitting for PUD. He said he hopes that all differences will be cleared up by the time they submit their application for a PUD and then go directly to council. Planning & Zoning Commissiu„ Meeting Minutes February 02, 1999 Page 6 of 7 Commissioner Evans encouraged the applicant to work with staff, and that staff would need at least a week to review materials to be presented at a work session. Motion: No motion was made. B. Staff approvals None C. Wildridge DRB Commissioner Evans relayed to the commission that Mr. Matzko and he had spoke with the Mayor, Judy Yoder about Wildridge have their own design review board. Mayor Yoder is in favor of the idea but more information is needed before any decision is reached. Adjourn Commissioner Railton made a motion to adjourn the meeting. Commissioner Fehlner seconded it and the meeting adjourned at 10:00 P.M. Respectfully Submitted Elizabeth Salter Recording Secretary Mike Dantas Chris Evar Anne Fehl Paul Klein Greg Mac] Sue Railto Brain Sipe Planning and Zoning Commission Record of Proceedings February 16, 1999 The Town of Avon Planning and Zoning Commission regularly meets at 6:00 p.m. on the first and third Tuesday of each month, in the Avon Council Chambers, Avon Municipal Building, 400 Benchmark Road, Avon, CO 81620. Meeting agendas are posted at least 72 hours in advance of the meeting in the following locations: Avon Municipal Building lobby; Avon City Market lobby; Avon Recreation Center lobby; Avon/Beaver Creek Transit Center Commission Members Mike Dantas Chris Evans, Chair Anne Fehlner, Vice Chair Paul Klein Greg Macik Sue Railton, Secretary Brian Sipes Agenda Staff Members Karen Griffith, Town Planner Beth Salter, Recording Secretary George Harrison, Planner Steven Hodges, Community Service Officer Mike Matzko, Community Development Director Call to Order Commissioner Evans called the meeting to order at 6:00 P.M. I. Roll Call All Commissioners were present II. Additions and Amendments to the Agenda None III. Conflicts of Interest Commissioner Railton declared a conflict of interest with item B, under Concept Review. Commissioner Fehlner declared a conflict of interest with item A, under Other Business. IV. Consent Agenda A. Approval of the February 2, 1999, Planning & Zoning Commission Meeting Minutes MOTION: Commissioner Fehlner moved to approve Consent Agenda item A, Commissioner Railton seconded. The motion passed unanimously with Commissioner Klein and Commissioner Dantas abstaining. Planning & Zoning Commission Meeting Minutes February 16, 1999 Paqe 2 of 3 V. Public Hearings A. Lot 42, Block 1, Benchmark at Beaver Creek Subdivision Project Type: Rezoning from Industrial Commercial (IC) to Planned Unit Development (PUD) for a 12 Unit Employee Housing Project Property Owner: Vail Resorts Applicant: Shapiro Development Address: 0690 Nottingham Road Motion: Commissioner Fehlner moved to recommend to the Town Council of the Town of Avon to approve the rezoning, from Industrial Commercial to Planned Unit Development, and the Grand View PUD Development Plan and Development Standards, for Lot 42, Block 1, Benchmark at Beaver Creek Subdivision, based upon the following findings: 1. That the rezoning is consistent with goals and objectives of the Town's Comprehensive Plan; is compatible with the surrounding neighborhood; and is consistent with the public interest. 2. That the Grand View PUD Development Plan and Development Standards comply with each of the Town of Avon's PUD design criteria, and that the proposed development is consistent with the public interest. Subject to the following conditions: 1. That the Grand View PUD developers propose an acceptable agreement for consideration by the Town Council to allow the utilization of Tract B, a Town of Avon owned open space parcel, for the construction and location of necessary retaining walls, off-site grading, and snow storage. The agreement shall be based upon a specific grading and drainage plan, approved by the Town, clearly showing the limits of disturbance during construction, the location of all retaining walls, and snow storage areas to be placed upon Tract B. 2. That a preliminary subdivision plan be approved prior to building permit issuance. 3. That a housing agreement be executed between the Town of Avon and Vail Resorts Development Co. to provide 12 deed restricted housing units. 4. That landscape planters be provided at all three ground level stairways. The motion passed unanimously. VI. Concept Review A. Lot 61, Block 2, Benchmark at Beaver Creek Subdivision Project Type: Mixed use Town Center - PUD Property Owner: IDG3, LLC Applicant: Michael Hazard Address: 0075 Benchmark Road Planning & Zoning Commission Meeting Minutes February 16, 1999 e3of3 Mike Matzko summarized the staff report. The applicant made a presentation to the Commission. The Commission offered comments on the project. No action was taken. B. Lot 40, Block 2, Wildridge Subdivision - Project Type: Single Family Residence Property Owner: Tim Savage Applicant: John Railton Address: 2685 Bear Trap Road, Wildridge George Harrison summarized the staff report. The applicant made a presentation to the Commission. The Commission offered comments on the project. No action was taken. VII. Final Design Review A. None scheduled VIII. Other Business A. Tract G, Benchmark at Beaver Creek — Municipal Storage Barn Project Type: Storage Building Property Owner: Town of Avon Consultant: VAG Architects Address: 400 Benchmark Road Motion: Commissioner Macik moved to recommend that Planning and Zoning Commission forward comments to Town Council that the Commission supports the storage barn project design, with the recommendation the lantern glass panels should be replace with glass that shields the light source such as frosted or milky white glass. Commissioner Dantas seconded. The motion passed unanimously. B. Staff Update: Lot 111, Block 1, Wildridge Subdivision Karen Griffith informed the Commission that staff had met with the applicant, and that a PUD application would be forthcoming. C. Staff Approvals None Adjourn Commissioner Fehlner made a motion to adjourn the meeting at 8:25 P.M. Commissioner Sipes seconded Respectfully Submitted c Beth Salter Recording Secretary