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PZC Minutes 091796Record of Proceedings Planning & Zoning Commission Meeting Minutes September 17, 1996 Regular Meeting The Regular Meeting of the Town of Avon Planning and Zoning Commission was called to order by Co -Chairperson Buz Reynolds, Jr. at 7:38 p.m., September 17, 1996, in the Council Chambers, Avon Municipal Building, 400 Benchmark Road, Avon, CO, 81620. Chairperson Jack Hunn was absent. Members Present Andrew Karow Sue Railton Buz Reynolds, Jr. Michael Schneider Beth Stanley Henry Vest Staff Present Karen Griffith, Town Planner George Harrison, Planner Mike Matzko, Community Development Director Steve Hodges, Community Service Officer Jacquie Halburnt, Recording Secretary Additions and Amendments to the Agenda Karen Griffith requested to add Tract N, Benchmark at Beaver Creek Subdivision, modification of site plan for grading and parking lot change to the consent agenda. Conflicts of Interest None Consent a eg nda Approval of the September 3, 1996, Planning & Zoning Commission Meeting Minutes Lot 10, Block 4, Wildridge Subdivision - McDonald Residence Project Type: Satisfaction of Conditions; Landscape Plan Owner: John McDonald Applicant: Ray Story Address: 5730 East Wildridge Road a:\091796.doc Lot 24, Block 2, Benchmark at Beaver Creek Subdivision - Avon Plaza Project Type: Master Sign Program Owner: Kim Peterson & Tim Garton Applicant: Larry Ast, Hightech Signs Address: 0150 East Beaver Creek Road Tract N, Benchmark at Beaver Creek Subdivision Project Type: Modification of site plan for grading and parking lot change Owner/Applicant: Upper Eagle Valley Sanitation District Address: 0950 West Beaver Creek Blvd. Karen Griffith explained the Consent Agenda and handed out plans for the Tract N, Benchmark at Beaver Creek subdivision modification of site plan for grading and parking lot change. Commissioner Stanley verified that the McDonald residence, Lot 10, Block 4, Wildridge subdivision, included an automatic drip system. Ms. Griffith pointed out that the system would only be in place for 6 months to establish root growth. Mike Matzko stated that the Tract N change was the type of modification that Staff would like to eventually approve itself. Motion Commissioner Vest made a motion to approve the Consent Agenda. Commissioner Karow seconded the motion and it passed unanimously. Final Design Review Lot 56, Block 2, Wildridge Subdivision Project Type: Color Modification Owner/Applicant: Daniel Bruno Address: 2680 Beartrap Road George Harrison explained the project. He stated it was the exact same application that the Commission had tabled at the September 3, 1997 meeting. He affirmed that the applicant still proposed green stucco and the Staff still proposed denial of the color modification. Commissioner Stanley questioned if the Commission had asked the applicant to come back with an alternate color and Mr. Harrison replied no. Steve Hodges showed a video recording of the house. 2 The applicant, Mr. Daniel Bruno, presented the project. He commented that he liked the green stucco and thought it was a big improvement over the previous color. He read the following quote from an art book regarding interior and exterior color: `Be aware that no two people see color in the same way. Color is perhaps the most subjective area of design. Choosing colors that you enjoy seeing together is one of the best ways to make your house truly your own." Mr. Bruno passed the book around to the Commission. The book also had a pinwheel of colors that explained how the two colors he had chosen were complimentary of each other. Mr. Bruno took some pictures of other homes in the area and discussed the Town of Avon's code that requires no house shall be so similar or dissimilar. He said he thought many of the homes were very similar with color as the distinguishing factor. He shared the pictures with the Commission. Finally, Mr. Bruno submitted a petition with 41 signatures from surrounding neighbors indicating that they like the colors of his house. He said there was one neighbor that did not like the color of his home, but refused to sign the petition because she did not think the Commission should be able to tell him what color to paint his house. Commissioner Karow asked Mr. Bruno why he did not get prior approval. Mr. Bruno stated that he had no idea that prior approval was necessary for a color change. Co -Chairperson Reynolds stated he did not have a problem with the colors. Commissioner Vest stated he did not have a problem with the color if Mr. Bruno's neighbors did not have a problem. Commissioner Stanley said she thought the color was a little dark, but if the neighbors who were going to be looking at it did not have a problem, neither did she. Motion Commissioner Vest made a motion to approve the color modification for Lot 56, Block 2, Wildridge Subdivision. Commissioner Railton seconded the motion and it passed with nay votes from Commissioners Karow and Schneider. Lot 54, Block 1, Wildridge Subdivision - Mont/Gray Duplex Project Type: Duplex Owners: Chris Mont and Harry Gray Applicant: Eric Hill, Paradigm Design, PC Property Address: 2490 Saddleridge Loop 3 Steve Hodges showed a video recording of the property. Karen Griffith explained the project as outlined in the Staff Report. Ms. Griffith stated that Staff recommended approval of the project with conditions. She also stated the Chairperson Hunn had left some comments on her voice mail that she would share during Commission review. Mr. Eric Hill, architect, presented the project. He said the duplex was for two local people and the sides were small (approximately 1500 sq. ft. and 2500 sq. ft.). He said they were on a very tight budget and he tried to be cost effective with fenestration. Mr. Hill said he pointed the garage doors away from the street and used decks and windows with trim elements to jazz up the north side. He continued that it was not a great site and that was why they were not putting $200/ sq. ft. into the project. Commissioner Railton asked why there was a gable over the entrance on the plans, but not on the model. Mr. Hill stated the gable would be included. Mr. Hill said that he tried to have the drainage go around sides into the two swells on the site plan. Regarding cut and fill, he said they would cut it on the west and fill it on the east. Co -Chairperson Reynolds asked what color green the windows would be and Mr. Hill responded forest green. Karen Griffith said the exterior light fixtures could accommodate up to 100 watts. Commissioner Schneider noted that 40 watts was the limit. Commissioner Karow asked Staff if there was adequate snow storage and Ms. Griffith stated yes. Commissioner Railton stated she thought the windows lacked any real design. Mr. Hill said the paint -on trim was used because of budgetary reason. He said the windows were adequate and there was cross ventilation. Commissioner Railton said it was mirror imaged. She suggested extending the deck on one side over to the bedroom window for more appeal. Commissioner Schneider asked if the rip rap retainer would be done with concrete and Mr. Hill said they would use boulders. Commissioner Vest said he thought the project was okay and the 16 foot break between the two units helped. Commissioner Stanley said she would like to see more landscaping on the east elevation where there was a lot of stucco wall. She also pointed out that the plans did not indicate number of landscaping items. Mr. Hill reviewed the landscaping list. Commissioner Stanley said she would still like to see something in front of the wall. Co -Chairperson Reynolds said he agreed with Commissioner Railton and thought there was a mirror image. He suggested belly bands to break up the stucco. Mr. Hill stated he did not think it would do much for the building and he was trying to stay within a budget. Co -Chairperson Reynolds said that stucco was a high-end product. Mr. Harry Gray stated that wood siding and stucco cost the same, but stucco was easier to maintain. Co -Chairperson Reynolds asked if they were using a textured finish and Mr. Gray said they would. Commissioner Schneider agreed that a textured finish would enhance the building. El Karen Griffith voiced (the absent) Chairperson Hunn's concerns as mirror imaging and level of detail in the drawings needed to be more refined for the final design stage. Commissioner Railton again suggested extending the deck to reduce the mirror imaging. Motion Commissioner Karow made a motion to approve Lot 54, Block 1, Wildridge Subdivision final design review plans dated 9-9-96, with the revised north elevation dated 9-13-96 with the following conditions: 1. All flues, flashing and galvanized metal will be painted to match surrounding materials. 2. All meters will be placed upon the building. 3. Automatic irrigation system will be installed. 4. The grading plan be revised to meet the design guideline maximum disturbed slopes of 2:1. The final grading plan shall be approved by staff in conjunction with the building permit application. 5. The drainage plan be revised for staff approval. 6. All exterior lighting will have 40 watt bulbs. 7. All deciduous trees must be a minimum of 2" caliper. 8. One spruce tree will be added on the east elevation in front of the massing of the garage. 9. The stucco finish will be a coarse hand -textured finish. Commissioner Vest seconded the motion and it passed unanimously with a nay vote from Commissioner Railton. Chateau St. Claire PUD Project Type: Final Design Review and Master Sign Program Owners: H&R Contracting Applicants: Danny Bros6 and George Roberts Consultant: Steve Isom Property Address: 37333 State Highway 6/24 Karen Griffith reviewed the project as outlined in the staff report. She said Staff recommended approval of the final design, but recommended that the lighting plan should come back before the Commission so the applicants can address Staff concerns. Commissioner Stanley asked if Staff looked at eliminating the far west parking spot that was in the 10' buffer. Ms. Griffith said it was outside of the 30', but Commission could consider it as a condition. Commissioner Schneider asked if they needed an ILC for height at framing and Ms. Griffith stated it was Staff's recommendation because the height was very close to the limit. Co - 5 Chairperson Reynolds asked why the applicant had to put in a bike/pedestrian lane and pay for it if CDOT put in the one in Eagle -Vail. Mr. George Harrison said there was uncertainty if CDOT funded the project or not. He said he contacted CDOT and they did not know. Co -Chairperson Reynolds stated that the lighting plan was in great excess of what the Commission had approved in the past. He asked the applicant to note coverage for each fixture when they brought the lighting plan back for approval. Ms. Griffith suggested hiring a lighting expert to help evaluate the plan. The applicant, Mr. Steve Isom, presented the project. He said they wanted the sidewalk and bike lane construction plans to be ready at building permit, not final plat. He explained that final plat was to vacate the lot line and create a new legal boundary and was not a construction phase. He continued that they did not want the north side and eastern access side flood lights to be deleted. He also asked that verbiage be added to the bike lane condition that it may reduce landscaping in the front setback. He stated he was uncertain where they wanted a bus stop, but would be willing to work with Staff on it. He asked for a condition that they be directed to work with the transportation department to locate the appropriate place for a bus stop. Co -Chairperson Reynolds asked what the possibility was of the roundabouts encroaching on property. Karen Griffith stated the roundabouts might be a couple of years down the road, but we needed sidewalks now. Mr. Isom requested that a statement be included in the motion that said the building setback at the west end would be 7.5 feet. Karen Griffith stated that Town of Avon Subdivision Regulations stated the sidewalk construction plan had to be submitted at final plat and Staff felt strongly that it should part of the subdivision process. Mr. Isom stated he did not think it was a subdivision, but a lot line correction. Ms. Griffith asked Commission to allow Staff to give final approval of the bike lane. She said the bus stop was still desirable, but it needed to be checked out further. Mr. Isom stated there was a bus stop in front of River Oaks and couldn't imagine they'd want another one that close. Motion Commissioner Railton made a motion to approve Chateau St. Claire, Final Design Review Plans dated August 20, 1996 with the following conditions: I . A sidewalk system be constructed on site and extended west to the Avon Road Intersection. Construction plans for the sidewalk will be required with the submittal of the final plat. 2. The landscape plan be revised to provide a mix of deciduous and coniferous trees in the northern front planting strip. 3. All landscaping above 36 inches in a 30 foot site distance triangle be removed from the site entrance. 4. Four parking spaces be removed from across the underground parking entrance to provide an increased turning radius and minimize conflicts between cars entering the site. The eastern Al most space should be converted to the landscaping, and the remaining three spaces converted to snow storage. 5. Four parking spaces be removed from the south end of the parking ramp. 6. The lighting plan be revised to reduce the number of floodlights and return to Planning and Zoning Commission for final approval. 7. The parking lot lights be reduced to a maximum of 25 feet tall. 8. Final Engineering be approved by Town staff and all of the Town Engineer's comments (dated September 9, 1996) be addressed prior to building permit submittal. 9. The garage floor plan be revised to indicate that all compact parking spaces will meet minimum dimensions. 10. Two more handicap parking spaces be provided to meet the accessibility requirements of the UBC. 11. An emergency access easement across the parking lot with steps or other means of accessing Lot 2 needs to be provided to the town. 12. The ridgeline building height be limited to 74 feet from existing grade and the tower be limited to a maximum height of 84 feet. The ridgeline elevation on the tower needs to be provided on the plan to confirm it conforms to the 84 foot maximum height. 13. A bike lane adjacent to the property be provided. Plans for the Bike Path need to be included in the construction plans for the building permit and approved by the Colorado Department of Transportation. The bike lane may encroach into landscaping and applicant will work with Staff the resolve. 14. The site plan be revised to include a bus stop. Construction plans for the bus stop shall be submitted with the building permit and approved by the Colorado Department of Transportation. Applicant to work with Transportation Department to relocate bus stop. 15. The final design review site plan is conditioned upon approval of an access permit by CDOT A copy of the access permit shall be provided before building permit submittal. 16. The final design review is conditioned upon approval of the annexation, zoning, preliminary and final plat and PUD. Any changes required by Council approval will be reflected in the final development plan prior to building permit submittal. 17. All flues, vents, on the copper roof will be copper. 18. All flues, vents, or galvanized metal on the tile roof will be painted or otherwise match the tile roof. 19. All meters will be placed upon the building. 20. Automatic irrigation system will be installed 21. The Master Sign Program is approved. 22. The building setback at the west end be 7.5 feet. Commissioner Schneider seconded the motion and it passed unanimously. 7 Public Hearing None Scheduled Other Business Mr. Bill Oldershaw, owner of Burger King, must appear before the Planning and Zoning Commission in order to change his landscaping plan. Mike Matzko discussed training with the Commission. He said that Town Council had approved for two commissioners to attend the National Planning Association Conference. He also invited all commissioners to attend a planning seminar in Frisco on October 11th. Commissioner Schneider asked the status of Lot 11, Block 1, Wildridge subdivision. Steve Hodges said the building permit is still current. He further explained that a permit stays current as long as there is an inspection every 6 months. Mr. Matzko stated that Mr. Simon, Lot 8, Block 4, Wildridge subdivision received his T.C.O. Mr. Matzko said the Building Official, Gary Murrain, would let Warner Developments know that Greenbrier was not a storage yard. Adjourn Commissioner Stanley made a motion to adjourn the meeting. It was seconded by Commissioner Schneider and the meeting adjourned at 9:35 p.m. Respectfully submitted, Jacqueline Halburnt J. H nn Karow S. Ra' 11— M. S .M.S B. StanleyI I J�" H. Vest