TC Minutes 07-25-2017TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JULY 25, 2017
AVON TOWN HALL, ONE LAKE STREET
1. A CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:12 p.m. A roll call was taken and Council members
present were Amy Phillips, Jake Wolf, Scott Prince and Sarah Smith Hymes. Megan Burch and Matt
Gennett were absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Deputy
Chief of Police Coby Cosper, Recreation Director John Curutchet, Assistant to the Town Manager Preston
Neill and Town Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
Start time: 10:49 Part One
Mayor Fancher requested a discussion regarding the recent Lyle Lovett concert and closing certain areas
of the park during ticketed Town events. Councilor Wolf moved to add the discussion as work session
item 6.3 on the agenda. Mayor Pro Tem Smith Hymes seconded the motion and it passed unanimously
by Council present. Councilor Burch and Councilor Gennett were absent.
3. MEETING PROCEDURES FOR THE MEETING OF JULY 25, 2017
4. PUBLIC COMMENT- COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
Start time: 1343 Part One
Councilor Gennett arrived at 5:16 p.m.
Charles Frey, owner of Ticino restaurant, said he has no problem with the proposed prohibition on
plastic bags. Charles expressed opposition to the proposed $o.10 cent fee for paper bags. Staff
was asked to look at not imposing a $o.10 cent fee for paper bags on other retailers during Phase 2
of the proposed plastic bag ban.
Alex Ballesteros commented on the price of tickets for events.
5. TOWN OF AVON RECREATION DEPARTMENT COMMUNITY SWIM PROGRAM PRESENTATION
(RECREATION DIRECTOR JOHN CURUTCHET)
Start time: 19:50 Part One
John Curutchet delivered a presentation on the Town's Community Swim Program.
Councilor Phillips said she would really like to see the Town make an effort to get students from
Homestake Peak School involved in the program. She also said she would like to see adults
included in the Learn to Swim Program. Councilor Phillips asked about the possibility of Avon
hosting a competition. John Curutchet responded that they are in the process of securing a swim
meet, a two day event, in August 2018.
6. WORK SESSION
Start time: 51:09 Part One
6.1. COUNCIL DIRECTION REGARDING PROHIBITING SMOKING AT ANY OUTDOOR TOWN VENUE DURING ATOWN
SPONSORED SPECIAL EVENT (COUNCILOR SCOTT PRINCE)
Page 1
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JULY 25, 2017
AVON TOWN HALL, ONE LAKE STREET
Councilor Prince started the discussion by expressing his support for prohibiting smoking at any
outdoor Town venue during a Town sponsored event, whether free or ticketed.
Council provided direction to staff to continue the practice of designated smoking areas. Staff
will work with Avon LIVE! representatives to locate another area to serve as the designated
smoking area. There was not a consensus to bring to Council an ordinance on this matter.
6.2.000NCIL DIRECTION REGARDING HARRY A. NOTTINGHAM BEACH PARKING
(RECREATION DIRECTOR JOHN CURUTCHET)
Start time: 77:16 Part One
Council agreed to move forward with option two, which was staff's recommendation. Direction
was provided to reduce the speed limit to 15 mph through the stretch of West Beaver Creek
Boulevard where parking is allowed on the north side of the street. Direction was also given to
staff to impose a time limit of three hours on the spots available to the public in Lot 16. Finally,
direction was provided to allow staff the flexibility to determine what works in terms of drop
off spots in Lot 16. Staff will continue to improve signage.
6.3.000NCIL DIRECTION REGARDING CLOSING THE PARK DURING TICKETED SPECIAL EVENTS
Start time: oo:o1 Part Two
Consensus was reached to close the areas of the park that were closed during the Lyle Lovett
concert, including the beach, for the Ben Harper concert on September 15tH The Ad Hoc Special
Events Committee will look at some of these items and make recommendations to the Town
Council at a future date. For future ticketed events, an "Avon Local" ticket price will be
explored.
7. ACTION ITEM
Start time: 46:51
7.1. PUBLIC HEARING ACTION ON AN OUTDOOR USE OF AMPLIFIED SOUND PERMIT FOR THE BEC TRI EVENT ON
AUGUST 5, 2017 (VAIL VALLEY CHARITABLE FUND — C. MICHELLE MALONEY)
The application was presented by Michelle Maloney, who was present to answer questions and
talk about the event.
Councilor Wolf asked that the speakers for the announcements be aimed away from the
residences located along the north side of Nottingham Park.
Mayor Fancher opened the public hearing and no comments were made. Mayor Pro Tem Smith
Hymes moved to approve the Outdoor Use of Amplified Sound Permit for the Vail Valley Charitable Fund,
on Saturday August 5, 2017, from 6:oo a.m. to 11:oo a.m. Councilor Phillips seconded the motion and it
passed unanimously by Council members present. Councilor Burch was absent.
Page 2
A on
.. `� t. GJ ti i, C;
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JULY 25, 2017
AVON TOWN HALL, ONE LAKE STREET
7.2. RESOLUTION 17-16 ADOPTING THE TOWN OF AVON 2017 — 2019 STRATEGIC PLAN
(TOWN MANAGER VIRGINIA EGGER)
Start time: 51:50 Part Two
Council members provided various modifications to the Town of Avon 2017-2019 Strategic Plan.
Mayor Pro Tem Smith Hymes moved to approve Resolution 17-16, adopting the Town of Avon
201718 Strategic Plan. Councilor Gennett seconded the motion and it passed unanimously by Council
members present. Councilor Burch was absent.
7.3. RESOLUTION 17-12 SUPPORTING LOCAL AND FEDERAL CLIMATE ACTION AND INCLUDING THE TOWN OF AVON
AS A SIGNATORY ON THE MAYORS NATIONAL CLIMATE ACTION AGENDA (MNCAA) OPEN LETTER TO THE
PRESIDENT (COUNCILOR SCOTT PRINCE)
Start time: 63:03 Part Two
Councilor Wolf moved to approve Resolution 17-12, Supporting Local and Federal Climate Action
and including the Town of Avon as a Signatory on the Mayors National Climate Action Agenda
(M NCAA) Open Letter to the President. Councilor Prince seconded the motion and it passed
unanimously by Council members present. Councilor Burch was absent.
7.4. CONSENT AGENDA
Start time: 64:20 PART Two
7.4.1. APPROVAL OF RESOLUTION 17-17 SWIFT GULCH WATER AND SEWER EASEMENTS
(TOWN ENGINEERJUSTIN HILDRETH)
7.4.2. APPROVAL OF TOWN MANAGER EMPLOYMENT AGREEMENT (TOWN ATTORNEY ERIC HEIL)
7.4.3. APPROVAL OF MINUTES FROM JULY 11, 2017 COUNCIL MEETING (TOWN CLERK DEBBIE HOPPE)
Councilor Phillips moved to approve the consent agenda. Mayor Pro Tem Smith Hymes
seconded the motion and it passed unanimously by Council members present. Councilor Burch was
absent.
7.5. RESOLUTION 17-15 ADOPTING ATOWN COUNCIL CODE OF CONDUCT
(CIRSA GENERAL COUNSEL TAMI TANOUE & TOWN ATTORNEY ERIC HEIL)
Start time: 64:42 Part Two
No action taken. Direction was provided to staff to look at the Town Council Handbook to see if a
Code of Conduct document of some sort would be a good fit in that document.
8. WRITTEN REPORTS
8.1. SUMMARY OF UPPER EAGLE REGIONAL WATER AUTHORITY JUNE 22, 2017, REGULAR BOARD MEETING
8.2.MONTHLY FINANCIALS REPORT (SENIOR ACCOUNTANT MARTHA ANDERSON)
8.3.GIFT REPORTING - LYLE LOVETT AND HIS LARGE BAND GENERAL ADMISSION TICKETS
(ASSISTANTTOTHE TOWN MANAGER PRESTON NEILL)
Page 3
Avon
COLORADO
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, JULY 25, 2017
AVON TOWN HALL, ONE LAKE STREET
9. MAYOR & COUNCIL COMMENTS & MEETING UPDATES (10 MINUTES
Start time: 173:56 Part Two
Councilor Wolf discussed Bravo! Vail returning to Avon in 2018.
Mayor Pro Tem Smith Hymes complemented Town staff on implementing the Climate Action Plan.
Mayor Fancher talked about upcoming special events.
10. ADJOURNMENT
There being no further business to come before the Council, Mayor Fancher moved to adjourn the
regular meeting. The time was 9:50 p.m.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The
most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's
office, and the video of the meeting, which is available at www.high fivemedia.or.
RESPECTFULLY SUBMITTED:
_ La—
Debbie Hoppe, ToA dlerk
APPROVED:
Jennie Fancher
Sarah Smith Hymes ;
Jake Wolf
Megan Burch
Matt Gennett
Scott Prince
Amy Phillips
Page 4