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TC Minutes 07-11-2017A onL . ,1 r. TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, JULY 11, 2017 AVON TOWN HALL, ONE LAKE STREET A CALL TO ORDER & ROLL CALL Mayor Fancher called the meeting to order at 5:o8 p.m. A roll call was taken and Council members present were Megan Burch, Amy Phillips, Matt Gennett, Jake Wolf, and Sarah Smith Hymes. Scott Prince was absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Deputy Chief Coby Cosper, Recreation Director John Curutchet, Assistant to the Town Manager Preston Neill and Town Clerk Debbie Hoppe. 2. APPROVAL OF AGENDA Start time: o8:43 Councilor Wolf requested the addition of a discussion on the topic of CML and a code of conduct for Council. Mayor Fancher recommended that the discussion take place during Council comments. Councilor Wolf and the other Council members present agreed with the recommendation. 3. MEETING PROCEDURES FOR THE MEETING OF JULY 11, 2017 4. PUBLIC COMMENT - COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Start time: 09:52 Michael Cacioppo requested an additional minute for public comment. Council agreed to the additional minute. Michael expressed his discontent with traffic backup due to the elimination of lanes on West Beaver Creek Boulevard. 5. WORK SESSION Start time: 1547 5.1. COUNCIL DIRECTION ON A PROPOSED ORDINANCE PROHIBITING FOOD VENDORS FROM USING POLYSTYRENE - BASED DISPOSABLE FOOD CONTAINERS (ASSISTANT TO THE TOWN MANAGER PRESTON NEILL) Councilor Phillips voiced her concern about the small amount of community input. Councilor Burch said she would like to see an incentive approach, rather than a prohibition. Councilor Wolf said he is concerned about potential litigation if Council enacts a prohibition. Mayor Pro Tem Smith Hymes and Councilor Gennett said they support moving forward with the initiative, as presented. Mayor Fancher opened the discussion to the public. Michael Cacioppo spoke on his opposition to the proposed ordinance. Christina Person spoke about her support of the proposed ordinance. Shawn Bruckman with Vail Honeywagon spoke about the difference between polystyrene and expanded polystyrene (EPS). Shawn also talked about Vail Honeywagon's Compost Program. Maria DeSimone expressed her support of the initiative by saying "I came forward to put the initiative in front of the Town Council" and "the least we can do is bring a bag to the grocery store and save the environment." Kory Pryor also spoke in support of the prohibition. Peter Lerbecki said that he believes there is way to solve this issue without an Page 1 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAYS JULY 11, 2017 AVON TOWN HALL, ONE LAKE STREET outright ban. Consensus was reached among Council members present that more outreach should be conducted via Town open houses or forums of some sort. First reading of the proposed ordinance was changed to September 12, 2017. Staff was directed to make it more clear in the ordinance or through the development of resource materials what the acceptable materials are. In addition, staff was directed to add some of Shawn Bruckman's suggestions on coffee cups into the ordinance. 5.2.000NCIL DIRECTION REGARDING PROHIBITING DOGS ON THE HARRY A. NOTTINGHAM PARK BEACH MAYOR JENNIE FANCHER) Start time: 68:30 Kory Pryor commented about one of his experiences in Nottingham Park that included an interaction with the Avon code enforcement officer. He suggested making the time frame longer for the Park's dogs off -leash area. Council tabled this item. Councilor Phillips requested that park signage be updated to indicate that a leash is no longer than 10 feet. 5.3.COUNCIL DIRECTION REGARDING THE LOCATION OF THE DISC GOLF COURSE IN HARRY A. NOTTINGHAM PARK MAYOR JENNIE FANCHER) Start time: 92:29 Council provided direction to staff to reconfigure hole #6, as recommended. The disc golf course will remain involved in the "Town -owned properties" discussion. 6. ACTION ITEM Start time: 1o5:oo 6.1. PUBLIC HEARING SOUND PERMIT APPLICATION FOR AVON LIVE! CONCERTS AT NOTTINGHAM PARK MANAGER OF SPECIAL EVENTS CASEY WILLIS) Councilor Wolf recused himself due to a conflict. Mayor Fancher opened the public hearing and no comments were made. Councilor Gennett moved to approve the Outdoor Use of Amplified Sound Permit for Peak Performances, Inc. to extend the hours of amplified sound to 8:45 p.m. on the proposed dates. Councilor Phillips seconded the motion and it passed with a vote of 5 to o. Council Wolf abstained from the vote. Councilor Prince was absent. 6.2.11ESOLUTION 17-12 SUPPORTING LOCAL AND FEDERAL CLIMATE ACTION AND INCLUDING THE TOWN OF AVON AS A SIGNATORY ON THE MAYORS NATIONAL CLIMATE ACTION AGENDA (MNCAA) OPEN LETTER TO THE PRESIDENT MAYOR PRO TEM SARAH SMITH HYMES) Start time: 1o6:56 Michael Cacioppo asked why there was not a printed version of the letter available to public. Page 2 Av 3 n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, JULY 11, 2017 AVON TOWN HALL, ONE LAKE STREET This item was continued to the July 25, 2017 Council meeting. 6.3. RESOLUTION 17-13 APPROVING A BALLOT QUESTION TO PROVIDE BROADBAND SERVICE TO PUBLIC OR PRIVATE SERVICE SUBSCRIBERS, AND AUTHORIZING THE TOWN CLERK TO SIGN THE INTERGOVERNMENTAL AGREEMENT WITH EAGLE COUNTY TOWN ATTORNEY ERIC HEIL) Start time: 110:29 Councilor Gennett moved to approve Resolution 17-13, referring a ballot question concerning municipal broadband service authorization. Councilor Phillips seconded the motion and it passed unanimously by Council members present. Councilor Prince was absent. 6.4. ACTION TO APPROVE AN ONE-YEAR CONSULTANT AGREEMENT WITH HOST COMPLIANCE LLC FOR THE IDENTIFICATION OF SHORT TERM RENTAL UNITS IN THE TOWN OF AVON AND ENFORCEMENT OF BUSINESS LICENSE AND ACCOMMODATION AND SALES TAX REGULATIONS TOWN ATTORNEY ERIC HEIL) Start time: 111:36 Councilor Wolf disclosed that he does short term rentals. Council agreed Councilor Wolf did not need to recuse himself. Todd Roehr, owner of Mein Haus Bed & Breakfast, expressed his support of the agreement. Councilor Burch moved to approve the Host Compliance Services Agreement dated August 1, 2017 between the Town of Avon and Host Compliance Services LLC. Councilor Phillips seconded the motion and it passed with a vote of 5. Council Wolf abstained from the vote. Councilor Prince was absent. 6.5. RESOLUTION 17 —14 AMENDING THE GENERAL FUND BUDGET (TOWN MANAGER VIRGINIA EGGER) Start time: 129: 46 Councilor Phillips moved to approve Resolution 17-14, amending the general fund budget. Mayor Pro Tem Smith Hymes seconded the motion and it passed with a vote of 5 to 1. Councilor Wolf voted no. Councilor Prince was absent. 7. CONSENTAGENDA Start time: 141:21 7.1. APPROVAL OF EXTENSION LETTER AGREEMENT FOR FACILITY MANAGEMENT PLAN FOR THE JOINT PUBLIC SAFETY FACILITY TOWN ATTORNEY ERIC HEIL) 7.2.APPROVAL OF MINUTES FROM JUNE 13, 2017 REGULAR MEETING TOWN CLERK DEBBIE HOPPE) Councilor Burch moved to approve the Consent Agenda. Councilor Phillips seconded the motion and it passed unanimously by Council members present. Councilor Prince was absent. Page 3 . V q,n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, JULY 11, 2017 AVON TOWN HALL, ONE LAKE STREET 8. WORK SESSIONS Start time: 141:56 8.1. UPDATE OF THE 2017 — 2018 STRATEGIC PLAN FOR PRIOR TO PREPARATION OF THE 2018-2019 BUDGET AND FIVE YEAR CAPITAL PROJECTS PLAN TOWN MANAGER VIRGINIA EGGER) Council members discussed and provided various edits and changes to the Strategic Plan. Some of the comments are captured below: Councilor Burch comments: • Addressing the mudslides on Nottingham Road • Addressing pedestrian and biker access • 1-70 corridor project • Community Survey in the budget for 2018 Councilor Phillips comment: • Suggested expanding an ongoing survey Councilor Wolf comments: • Title sponsor for the stage • Creative District Mayor Pro Tem Smith Hymes comments: • Recreational opportunities — rebuild the Eagle River Whitewater Park and implement the Base Camp conditions of trail construction • Addressing connectivity to the Eagle River Mayor Fancher comment: • Prairie dogs are a problem along the railroad's right-of-way and rodent control needs to be implemented. 8.2.REVIEW OF THE EAST AVON PRESERVE ANNEXATION PROCESS AND CONDITIONS ESTABLISHED WITH TRAER CREEK TOWN ATTORNEY ERIC HEIL) Start time: 175:10 Council provided direction to the Town Attorney to move forward with preparing an Annexation Application, Ordinance to Annex the East Avon Preserve parcel, a Zoning Application, and an Ordinance to Zone the East Avon Preserve parcel. 9. WRITTEN REPORT 9.1. GIFT REPORTING — COVERROCK FESTIVAL & BEAVER CREEK RODEO SERIES VIP TICKETS (ASSISTANT TO THE TOWN MANAGER PRESTON NEILL) Page 4 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, JULY 11, 2017 AVON TOWN HALL, ONE LAKE STREET 10. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start time: 178:15 Councilor Phillips gave an update on the EGE Air Alliance. Mayor Fancher thanked all of Town staff for their work during the July 3rd Salute to the USA event. Council Burch gave an update on the Avon School -Based Health Center. Councilor Wolf commented on a Town Council Code of Conduct. 11. ADJOURNMENT There being no further business to come before the Council, Mayor Fancher moved to adjourn the regular meeting. Councilor Phillips seconded the motion and it passed unanimously by Council members present. The time was 8:25 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedio.org. APPROVED: Jennie Fancher Sarah Smith Hymes Jake Wolf Megan Burch Matt Gennett RESPECTFULLY SUBMITTED: is N f !b -ie- H_ o-p pe, To -w n d _1e Scott Prince Amy Phillips Q44/,� Page 5