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TC Minutes 06-13-2017AV0 1 0 V1 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, JUNE 13, 2017 AVON TOWN HALL, ONE LAKE STREET 1. A CALL TO ORDER & ROLL CALL Mayor Fancher called the meeting to order at 6:03 p.m. A roll call was taken and Council members present were Sarah Smith Hymes, Scott Prince, Jake Wolf, Matt Gennett, Amy Phillips and Megan Burch. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Planning Director Matt Pielsticker, Police Chief Greg Daly, Executive Assistant to the Town Manager Preston Neill and Town Clerk Debbie Hoppe. 2. APPROVAL OF AGENDA There were no changes to the agenda. 3. MEETING PROCEDURES FOR THE MEETING OF JUNE 13, 2017 3.1. ACTION ITEMS • PRESENTATION OF ITEM • PUBLIC COMMENT - THREE (3) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK, UNLESS MAJORITY OF COUNCIL AGREES TO A LONGER TIME • COUNCIL DISCUSSION • MOTION • COUNCIL DISCUSSION • VOTE 3.2. WORK SESSION AND PRESENTATIONS • PRESENTATION OF ITEM • COUNCIL DISCUSSION • PUBLIC COMMENT - THREE (3) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK, UNLESS MAJORITY OF COUNCIL AGREES TO A LONGER TIME • COUNCIL DIRECTION 4. PUBLIC COMMENT- COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Start time: 61:50 Part One Michael Cacioppo requested an additional go seconds for public comment. Michael expressed his opposition of the Town's Plastic Bag Reduction Initiative. He also expressed his discontent with the layout of West Beaver Creek Boulevard. He said the elimination of lanes has created "wait times at the roundabouts." 5. LIBRARY DISTRICT ANNUAL COMMUNICATION MEETING 5.1. EAGLE COUNTY LIBRARY DISTRICT WORK SESSION (KIM SAALFELD, LINDA TILLSON) Start time: 67.17 Part One Representatives from Eagle Valley Library District (EVLD), including Kim Saalfeld, Avon Public Library Branch Manager, Linda Tillson, EVLD Director, and Tegan Davis, PR Librarian, delivered a presentation that touched on operations, programs, and patron visits. The following items were discussed with Council: Page 1 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, JUNE 13, 2017 AVON TOWN HALL, ONE LAKE STREET • Wayfinding signage • Parking and parking signage • Communications A request was made for the Library to be included in future rounds of wayfinding signage. Another request was made for better parking signage to be placed during special events. Finally, a request was made for "impact notices" to be sent to the Library prior to special events and construction projects. 6. PRESENTATIONS 6.1. FLEET MAINTENANCE DEPARTMENT PRESENTATION FLEET DIRECTOR REGO OMERIGIC) Start time: 103:00 Part One Rego Omerigic, Fleet Director, gave a presentation about Fleet Department operations and personnel. 6.2.IT PRESENTATION (IT ADMINISTRATOR ROBERT MCKENNER) Start time: 126:20 Part One Robert McKenner, IT Administrator, gave a presentation about the IT Department operations and personnel. 7. ACTION ITEMS Start time: oo:10 Part Two 7.1. PUBLIC HEARING SOUND PERMIT APPLICATION FOR A TASTE OF NATURE FUNDRAISER AT WALKING MOUNTAINS SCIENCE CENTER WALKING MOUNTAINS REPRESENTATIVE) Terry Scales with Walking Mountains Science Center spoke regarding the Taste of Nature fundraising event and how it is sold out. Mayor Fancher opened the public hearing and no comments were made. Councilor Prince suggested streamlining the amplified sound permit process on private property. Councilor Gennett moved to approve the Outdoor Amplified Sound Permit for Walking Mountains Science Center on Wednesday July 12, 2017, to extend the hours to 1o:oo p.m. Councilor Wolf seconded the motion and it passed unanimously by Council members present. 7.2. RESOLUTION 17-11 TRANSIT FUND BUDGET AMENDMENT (ASSISTANT TOWN MANAGER SCOTT WRIGHT) Start time: 07:34 Part Two Mayor Pro Tem Smith Hymes moved to approve Resolution 2017-11, a Resolution Summarizing Expenditures and Revenues by Fund and Amending the 2017 Budget for the Town of Avon for the Calendar Year 2017. Councilor Phillips seconded the motion and it passed unanimously by Council members present. Page 2 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, )UNE 13, 2017 AVON TOWN HALL, ONE LAKE STREET 7.3.PUBLIc HEARING SECOND READING OF ORDINANCE 17-09 AMENDING CHAPTER 2.08 MUNICIPAL COURT OF THE AVON MUNICIPAL CODE TO AUTHORIZE THE USE OF A COLLECTION AGENCY FOR MUNICIPAL COURT FINES (TOWN ATTORNEY ERIC HEIL) Start time: 09:37 Part Two Councilor Gennett moved to approve Ordinance No. 17-09 Amending Chapter 2.o8 Municipal Court of the Avon Municipal Code. Councilor Wolf seconded the motion and it passed unanimously by Council members present. 7 -4 -CONSENT AGENDA Start time: 11:20 Part Two 7.4.1. APPROVAL OF MINUTES FROM MAY 23, 2017 REGULAR MEETING (DEPUTY TOWN CLERK BRENDA TORRES) 7.4.2. APPROVAL OF MINUTES FROM MAY 25, 2017 SPECIAL MEETING (ASSISTANT TO THE TOWN MANAGER PRESTON NEILL) Councilor Burch moved to approve the Consent Agenda. Councilor Phillips seconded the motion and it passed with a vote of 6 to 1. Councilor Wolf abstained from the vote. 8. WORK SESSIONS Start time: 12:00 Part Two 8.1. REVIEW OF BROADBAND OPPORTUNITIES AND REQUIREMENT FOR A BALLOT QUESTION FOR VOTER APPROVAL TO PROVIDE SERVICE TO PUBLIC OR PRIVATE SECTOR SUBSCRIBERS (TOWN MANAGER VIRGINIA EGGER) Andy Davis with Comcast commented that previous ballot initiatives around the state have passed by wide margins, largely because there is no money associated with it. Mayor Pro Tem Smith wanted to know, in terms of speed, what the Town would be getting over what it's getting currently. Robert McKenner, IT Manager, responded that it would go from one gigabit up to 10 gigabits and that the proposal would give us free and reliable public wi-fi in all public spaces. Councilor Prince asked Andy Davis if Comcast has anything on the horizon for offering free public wi-fi. Andy Davis responded that in the Town right now, Comcast has a series of public access wi-fi hot points and there is a period for free service (1-2 hours) for non -customers, and then they would have to pay after that period. Andy said he was at the meeting to understand the Town's goals and to see if there are things that Comcast is not currently doing that they should be doing, or if there is a need that the Town may have that Comcast is not currently meeting. Chad Lieurance, Aspen Wireless, commented that the idea was to introduce completion where there isn't and to give everyone better service. Page 3 Avon .J :Jr�„ TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, JUNE 13, 2017 AVON TOWN HALL, ONE LAKE STREET Mayor Pro Tem Smith Hymes commented that affordability and accessibility for all of the population is one of the critical drivers. Councilor Wolf asked what the cost would be. Robert McKenner, IT Manager, responded "we can't discuss the cost, but I can tell you it is not 104 million dollars." Virginia Egger, Town Manager, shared that the range is approximately $250,000 for phase one. Council provided direction to staff to move forward with placing a question on the ballot regarding a SB 05-125 exemption. 8.2.DIRECTION ON RETAINING HOST COMPLIANCE SOLUTIONS FOR SHORT TERM RENTALS IDENTIFICATION, BUSINESS LICENSE AND TAX COMPLIANCE (ASSISTANT TOWN MANAGER SCOTT WRIGHT) Start time: 43:22 Part Two Paul Hetherington with iCompass delivered a presentation on the tracking system. Councilor Wolf recused himself from the discussion. Councilor Prince asked to know why we could not reach out to Airbnb and other providers to ensure that in addition to paying tax that they also have a license number. Todd Roehr, owner of Mein Haus Bed & Breakfast, said Mein Haus is the only officially licensed and approved bed and breakfast in the Town of Avon. Todd said that his research of Airbnb has shown that at least 48 locations in Avon are using the name bed and breakfast and that he is the only one who has gone through the process legally. Council provided direction to staff to move forward on retaining Host Compliance Solutions for monitoring and enforcement of short term rental properties in the Town of Avon. Councilor Wolf was absent. Councilor Wolf returned to the meeting at the conclusion of the item. 8.3.HEAT RECOVERY EXPANSION STUDY TOWN ENGINEER JUSTIN HILDRETH) Start time: 132:22 Part Two Councilor Phillips asked what the carbon footprint difference is and said she would Like to see some reports. Justin Hildreth, Town Engineer, responded that he will do the research. Council provided direction to staff to have the New Town Hall's heating system connected to Page 4 AV �.L. AL'� TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, JUNE 13, 2017 AVON TOWN HALL, ONE LAKE STREET the heat recovery system and the remaining capacity be used for future facilities owned by the Town in the neighborhood. 9. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start time: 144:15 Part Two Mayor Fancher asked for the following: 1) the disc golf course to be discussed at a future Council meeting, and 2) the Nottingham Park beach area to become a non -dog area. Councilor Wolf asked for the Pianos on Parade piano to be tuned. Councilor Prince recommended a proclamation supporting the Paris Accord. The purpose of the proclamation would be to pledge to keep working on energy conservation and efficiency, increase efforts to cut greenhouse gases and support a clean -energy economy. Mayor Pro Tem Smith Hymes stated that she went to a discussion in Boulder regarding the Colorado Water Future Workshop and let Council know about the CoCoRaHs program. Mayor Pro Tem Smith Hymes also said that she attended the Family Leadership Training Institute graduation and acknowledged the Avon Police Department for their involvement in the program. 10. EXECUTIVE SESSION EXECUTIVE SESSION FOR DISCUSSION OF A PERSONNEL MATTER UNDER C.R.S. §24-6-402(2) (F) CONCERNING THE TOWN MANAGER'S ANNUAL PERFORMANCE EVALUATION Mayor Fancher moved to convene into Executive Session for discussion of a personnel matter under C.R.S. §24-6-402(2) (f) Concerning the Town Manager's Annual Performance Evaluation. Councilor Phillips seconded the motion and it passed with a vote of 6 to 1. Councilor Wolf voted no. The time was 1o:o6 p.m. Council convened into Executive Session at 1o:10 p.m. Executive Session ended at 10:30 p.m. Page 5 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, JUNE 13, 2017 AVON TOWN HALL, ONE LAKE STREET 1o. ADJOURNMENT There being no further business to come before the Council, Mayor Fancher moved to adjourn the regular meeting. The time was 10:31 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.hi_hfivemedio.org. APPROVED: Jennie Fancher Sarah Smith Hymes Jake Wolf Megan Burch Matt Gennett Scott Prince Amy Phillips RESPECTFULLY SUBMITTED: Debbie Hoppe, Town CI rk Page 6