TC Minutes 05-23-2017,avo n
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 23, 2017
AVON TOWN HALL, ONE LAKE STREET
1. A CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:13 p.m. A roll call was taken and Council members
present were Scott Prince, Sarah Smith Hymes, Amy Phillips, and Megan Burch. Council members Matt
Gennett and Jake Wolf were absent. Also present were Town Manager Virginia Egger, Town Attorney
Eric Heil, Police Chief Greg Daly, Recreation Director John Curutchet, Executive Assistant to the Town
Manager Preston Neill and Deputy Town Clerk Brenda Torres.
2. APPROVAL OF AGENDA
Mayor Fancher requested that item 6.1 be pushed until Markian with Walking Mountains Science Center
arrives at the meeting. Council agreed to the change.
3. MEETING PROCEDURES FOR THE MEETING OF MAY 23, 2017
3.1. ACTION ITEMS
• PRESENTATION OF ITEM
• PUBLIC COMMENT - THREE (3) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK, UNLESS
MAJORITY OF COUNCIL AGREES TO A LONGER TIME
• COUNCIL DISCUSSION
• MOTION
• COUNCIL DISCUSSION
• VOTE
3.2. WORK SESSION AND PRESENTATIONS
• PRESENTATION OF ITEM
• COUNCIL DISCUSSION
• PUBLIC COMMENT - THREE (3) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK, UNLESS
MAJORITY OF COUNCIL AGREES TO A LONGER TIME
• COUNCIL DIRECTION
4. PUBLIC COMMENT- COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA
Start time: 11:31
Kathy Ryan made a request that the Town maintain Nottingham Lake better by not allowing buoys,
other than for swimming.
5. EAGLE RIVER FIRE PROTECTION DISTRICT PRESENTATION KARL BAUER, ERFPD FIRE CHIEF)
Start time: 15:09
Councilor Gennett arrived at 5:50 p.m.
Representatives of ERFPD, including Fire Chief Karl Bauer, delivered a presentation that included all
of the topics listed below. Also involved in the presentation was Barry Smith, Emergency
management Director for Eagle County, and Greg Daly, Chief of Avon Police.
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 23, 2017
AVON TOWN HALL, ONE LAKE STREET
• Current assessment of general preparedness for Wildfire in the Wildridge Subdivision
• Media/ PIO processes/procedures for evacuation
• Evacuation procedures for Wildridge
• Declaration processes and procedures
6. ACTION ITEMS
Start time: 78:00
6.2. PUBLIC HEARING SECOND READING OF ORDINANCE 17-06, APPROVING THE TOWN OF AVON COMPREHENSIVE
PLAN, DATED APRIL, 2017, A COMPREHENSIVE PLAN AMENDMENT APPLICATION (PLANNING DIRECTOR MATT
PIELSTICKER)
Councilor Gennett moved to approve second reading of Ordinance 17-06, thereby approving the
Town of Avon Comprehensive Plan, dated May 2017, a Comprehensive Plan Amendment Application.
Councilor Phillips seconded the motion at it passed unanimously by Council present. Council
member Wolf was absent.
6.3. ACTION ON APPROPRIATING FUNDING AND ESTABLISHING THE PROCESS FOR USING FUNDS FOR A ONE -DAY
AND/OR TWO-DAY MUSIC CONCERT (TOWN MANAGER VIRGINIA EGGER)
Start time: 81:05
Councilor Gennett made a motion to approve all of the elements of the proposed motion. The
motion received a second by Councilor Burch. Councilor Phillips proposed two amendments to
the motion: 1) eliminate Labor Day weekend from consideration, and 2) add a stipulation that
any request over $35,000 would require the Town Manager to poll the Town Council to seek a
majority. Councilor Burch offered revisions to the motion that included the following: 1) strike
#4 entirely, 2) strike "to make a recommendation to the Town Council..." under #3, and 3)
amend #3 to begin with "Authorize a minimum of any three (3) members..."
Councilor Burch's proposed revisions were accepted by the maker of the motion. The motion
passed on a vote of 5 to 1. Councilor Prince voted no. Councilor Wolf was absent. Here's the
motion that was approved: I move to approve, in support of the Ad Hoc Special Events
Committee's recommendation, made on May 3, 2017, that the Town Council:
1. Appropriate $70,000.00 from the General Fund Special Event Reserve Budget to underwrite
a one day and/or two-day major music event at the Avon Pavilion, and appropriate use of the
funds, as may be determined by the Town Manager, should any portion or all of the funds be
required;
2. Grant use of the Avon Pavilion and Harry A. Nottingham Park premises, on any of the
following dates:
• August
• August
• September
• September
• September
11-13
26 (for MLT concert only)
1— 3 (Labor Day)
15-17
22-24
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Avon
TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAYS MAY 23, 2017
AVON TOWN HALL, ONE LAKE STREET
3. Authorize a minimum of any three (3) members of the Ad Hoc Special Events Committee to
meet with the Town Manager, her designees, and the independent contractor, who wishes
to make an offer to any band or bands, prior to an offer being tendered.
6.4. FIRST READING OF ORDINANCE 17-09, AMENDING AVON MUNICIPAL CODE SECTION 2.08 ALLOWING THE USE
OF A COLLECTION AGENCY TO COLLECT UNPAID FINES OR FEES IN THE MUNICIPAL COURT (TOWN ATTORNEY
ERIC HEIL)
Start time: 121:04
Council Phillips moved to approve the first reading of Ordinance 17-09, amending Avon
Municipal Code section 2.08 allowing the use of a collection agency to collect unpaid fines or
fees in the Municipal court. Mayor Pro Tem Smith Hymes seconded the motion and it passed
unanimously by Council present. Councilor Wolf was absent.
6.5. CONSENT AGENDA
Start time: 125:51
6.5.1. APPROVAL OF A LETTER OF SUPPORT FOR A NONBINDING FUTURE RENEWABLE ENERGY PURCHASE
FROM THE 2018 COMMUNITY SOLAR PROJECT (ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
6.5.2. APPROVAL OF MINUTES FROM THE MAY 9, 2017 MEETING (TOWN CLERK DEBBIE HOPPE)
Mayor Pro Tem Smith Hymes moved to approve the Consent Agenda. Councilor Burch
seconded the motion and it passed unanimously by Council present. Council Wolf was absent.
6.1. WALKING MOUNTAINS SCIENCE CENTER'S REQUEST FOR A REBATE OF REAL ESTATE TRANSFER TAX
(TOWN ATTORNEY ERIC HEIL)
Start time: 126:30
This item took place after the Consent Agenda. Councilor Prince made a motion to approve the
request for the portion of the property that is subject to a conservation easement and
preserved as undeveloped open space in perpetuity (60.3% of property is subject to
conservation easement, which would equate to a proportional rebate of $22,914). Additionally,
the remaining amount, $15,086, would go to the General Fund Contingency Line Item. The
motion was seconded by Councilor Gennett but failed on a vote of 2 to 4. Mayor Fancher,
Mayor Pro Tem Smith Hymes, Councilor Phillips and Councilor Burch voted no. Councilor Wolf
was absent. Councilor Phillips made a motion to approve Resolution No. 17-10 Approving a
Rebate of Real Estate Transfer Taxes, in full, to Walking Mountains Science Center. Her motion
conditioned that the money would go to Walking Mountains' Capital Improvements Budget
and that the Town of Avon would be given credit for the amount rebated. The motion was
seconded and passed on a vote of 6 to o. Councilor Wolf was absent.
7. WORK SESSION
Start time: 146.45
7.1. PRESENTATION OF THE STRATEGY TO PURSUE A CREATIVE DISTRICT CERTIFICATION, INCLUDING DIRECTION ON
INTERIM USES FOR THE AVON FIRE STATION (COUNCILOR AMY PHILLIPS)
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 23, 2017
AVON TOWN HALL, ONE LAKE STREET
A work session was held to present a strategy to pursue a Creative District Designation, added
as a Tier One Priority in the Town of Avon 2017-18 Strategic Plan. Specifically, Council discussed
repurposing the Avon Fire Station as an Art space. A site tour by Town staff showed promise
that the facility, in whole or in part, could be transitioned into an Art space for a community of
artists with live/work options, affordable housing, artist in residence programs and creative
entrepreneurialism. The Avon Fire Station building will be returned to the Town by ERFPD on or
before January 1, 2o18.
7.2. DIRECTION ON APPROACH FOR INTERIM USES FOR THE WILDRIDGE FIRE STATION
TOWN MANAGER VIRGINIA EGGER)
Council discussed future uses of the Wildridge Fire Station, which will be returned to the Town
of Avon by ERFPD on or before January 1, 2018. While it is an important property being
evaluated for future uses through the Town Owned Properties Study, it appears an interim use
should be considered. Town staff toured the property recently, and determined the building is
in good shape and the second floor, complete with two housing units, could be used for
employee housing. Council felt that the first floor should be a community space of some sort.
7.3. DIRECTION FOR SOLICITATION OF INTERESTED BUSINESSES FOR OCCUPATION OF 1,100 SQUARE FEET OF
AVAILABLE FINISHED SPACE ON THE SECOND FLOOR OF THE NEW TOWN HALL
TOWN MANAGER VIRGINIA EGGER)
Direction was provided for staff to gather more information, to have a conversation with Vail
Centre about how they have structured and manage the Basecamp facility, and to reach out to
non-profit organizations to see if there is any interest in occupying the space. Staff will also find
statistics on how many similar spaces are going for.
8. WRITTEN REPORT
8.1. SUMMARY OF UPPER EAGLE REGIONAL WATER AUTHORITY APRIL 27, 2017, REGULAR BOARD MEETING
8.2.MONTHLY FINANCIALS REPORT SENIOR ACCOUNTANT MARTHAANDERSON)
9. MAYOR & COUNCIL COMMENTS & MEETING UPDATES
Start time: 194:30
Mayor Fancher mentioned Coffee with a Cop will be Monday, May 29th,
Mayor Pro Tem Smith Hymes updated Council on the Climate Communities Summit and the
Compact of Colorado Communities.
10. ADJOURNMENT
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TOWN OF AVON, COLORADO
AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 23, 2017
AVON TOWN HALL, ONE LAKE STREET
There being no further business to come before the Council, Mayor Fancher moved to adjourn the
regular meeting. The time was 8:29 P.M.
These minutes are only a summary of the proceedings of the meeting. They are not intended to be
comprehensive or to include each statement, person speaking or to portray with complete accuracy. The
most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's
office, and the video of the meeting, which is available at www.high fivemedio org.
APPROVED:
Jennie Fancher
Sarah Smith Hymes
Jake Wolf
Megan Burch
Matt Gennett
Scott Prince
Amy Phillips
RESPECTFULLY SUBMITTED:
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Brenda Torres, Deputy Town Clerk
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