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TC Minutes 05-09-2017������ AV on(; C3L Ci f?A E3 f? TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAYS MAY 9, 2017 AVON TOWN HALL, ONE LAKE STREET 1. A CALL TO ORDER & ROLL CALL Mayor Fancher called the meeting to order at 4:00 p.m. A roll call was taken and Council members present were Amy Phillips, Scott Prince and Sarah Smith Hymes. Megan Burch, Matt Gennett and Jake Wolf were absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Executive Assistant to the Town Manager Preston Neill and Town Clerk Debbie Hoppe. 2. APPROVAL OF AGENDA Mayor Fancher announced that public comment will take place after the Liquor Authority meeting at approximately 5:10 p.m. She also added that the meeting will not be streamed live on the internet, but will be broadcasted live on Channel 5. 3. MEETING PROCEDURES FOR THE MEETING OF MAY 9, 2017 3.1. ACTION ITEMS • PRESENTATION OF ITEM • PUBLIC COMMENT - THREE (3) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK, UNLESS MAJORITY OF COUNCIL AGREES TO A LONGER TIME • COUNCIL DISCUSSION • MOTION • COUNCIL DISCUSSION • VOTE 3.2. WORK SESSION AND PRESENTATIONS • PRESENTATION OF ITEM • COUNCIL DISCUSSION • PUBLIC COMMENT - THREE (3) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK, UNLESS MAJORITY OF COUNCIL AGREES TO A LONGER TIME • COUNCIL DIRECTION 4. EXECUTIVE SESSION EXECUTIVE SESSION FOR THE PURPOSE OF RECEIVING LEGAL ADVICE UNDER C.R.S. §24-6-402(2)(B) AND TO DETERMINE POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING NEGOTIATORS, UNDER C.R.S. §24-6-402(2)(E) CONCERNING EAGLEBEND AFFORDABLE HOUSING (TOWN ATTORNEY ERIC HEIL) Mayor Fancher moved to convene into Executive Session for the purpose of receiving Legal Advice under C.R.S. §24-6-402(2)(b) and to Determine Positions Relative to Matters that may be Subject to Negotiations, Developing Strategy For Negotiations, and/or Instructing Negotiators, under C.R.S. §24-6-402(2)(e) Concerning Eaglebend Affordable Housing. Councilor Phillips seconded the motion and it passed unanimously by Council present. The time was 4:06 p.m. Council member present were Page 1 Avon TOWN OF AVON COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 9, 2017 AVON TOWN HALL, ONE LAKE STREET Amy Phillips, Sarah Smith Hymes, Megan Burch and Scott Prince. Jake Wolf and Matt Gennett were absent. Council convened into Executive Session at 4:o6 p.m. Executive Session ended at 5:02 P.M. Council convened into a meeting of the Avon Liquor Authority at 5:o6 p.m. Mayor Fancher called the Regular meeting to order at 5:15 p.m. A roll call was taken and Council members present were Scott Prince, Jake Wolf, Matt Gennett, Amy Phillips, Megan Burch and Sarah Smith Hymes. 5. PUBLIC COMMENT - COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Start time: 11:27 Part One Kathy Ryan commented about special events and hotel occupancy during mud season in Avon. A student named Colum, from Eagle -Vail, suggested that a science contest to be held at Nottingham Park. 6. TOWN OF AVON WEBSITE REDESIGN PRESENTATION (COMMUNICATIONS MANAGER Liz WOOD) Start time: 20:48 Part One Liz Wood, Communications Manager, presented the website redesign. Councilor Burch suggested adding a link to the Vail Valley Partnership's website and commented on the website being mobile device friendly. Councilor Phillips suggested adding the word "bus" or a picture of a bus under the "Walk. Park. Ride" navigation button. Council congratulated Liz Wood on the completion of the project. 7. FINANCE DEPARTMENT PRESENTATION (ASSISTANT TOWN MANAGER SCOTT WRIGHT) Start time: 40:17 Part One Scott Wright, Assistant Town Manager, gave a presentation about Finance Department operations and personnel. 8. ACTION ITEMS Start time: 65:48 Part One 8.1. PRESENTATION OF THE 2016 TOWN AUDITAND MOTION TO ACCEPT (ASSISTANT TOWN MANAGER SCOTT WRIGHT, MCMAHAN & Assoc., CPAs) Page 2 A Avon TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 9, 2017 AVON TOWN HALL, ONE LAKE STREET Paul Backes, with McMahon & Associates, presented the 2016 Town audit findings. Councilor Prince asked when the investment policy was reviewed last. Scott Wright responded that it was adopted in 1997. He went on to explain that the investment adviser reviewed it and made changes some time ago. He suggested it may need to be looked at. Councilor Wolf asked how much debt the Town is in now compared to five years ago. Scott Wright answered that the answer to his question is in the statistical schedule on page 104 of the audit report. He explained that the total debt in 2016 was $21,o81,000, while the total debt five years ago in 2012 was $16,177,0oo. The debt has grown by approximately five million dollars, which includes COPS. Councilor Prince asked what federal monies the Town is currently receiving. Scott Wight responded that the answer is on page 115 where it details the schedule of expenditures of federal awards. Mayor Pro Tem Smith Hymes moved to accept the 2016 Comprehensive Annual Financial Report. Councilor Burch seconded the motion and it passed unanimously by Council present. 8.2.RESOLUTION 17-o6 TO AMEND THE 2017 TOWN OF AVON GENERAL FUND BUDGET (ASSISTANT TOWN MANAGER SCOTT WRIGHT) Start time: 116:37 Part One Councilor Wolf asked what the generated revenue is currently at since the Town took over the swim program. John Curutchet, Recreation Director, responded "we are up $19,000 in revenue from that program." The total expense to run the swim program is approximately $120,000. Matthew Shmigelsky with CLEER presented the energy navigator system to Council. Mayor Pro Tem Smith Hymes moved to approve Resolution 17-o6, to amend the 2017 Town of Avon General Fund Budget minus the Recreation Center component. Councilor Phillips seconded the motion and it passed with a vote of 6 to 1. Councilor Wolf voted no. Councilor Phillips move to approve the supplemental budget amendment Resolution 17-o6 for the Recreation Center portion only. Councilor Burch seconded the motion and it passed with a vote of 5 to 2. Councilor Wolf voted no. Councilor Prince abstained from the vote. 8.3.RESOLUTION 17-08 APPROVING THE EXPENDITURE OF COMMUNITY ENHANCEMENT FUNDS (ASSISTANT TOWN MANAGER SCOTT WRIGHT) Start time: 147:13 Part One Mayor Pro Tem Smith Hymes moved to approve Resolution 17-o8, a Resolution Approving the Expenditure of Community Enhancement Funds from Holy Cross Energy as provided for in Article 11, Town of Avon Page 3 V1 Avon C; Q L G id'A[b0 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 9, 2017 AVON TOWN HALL, ONE LAKE STREET Ordinance No. 2oo1-o1, Series of 2001. Councilor Prince seconded the motion and it passed with a vote of 6. Councilor Phillips stepped out of the meeting. 9. WORK SESSION Start time: 150:50 Part One 9.1. EAGLE COUNTY SCHOOLS WORK SESSION Jeff Chamberlin, Bond Project Manager for Eagle County School District, delivered a presentation about the 2o16-2019 Bond Capital Construction Program. Mayor Fancher moved to amend the agenda to add the action item to approve the $25,000 cash -in -lieu. Councilor Wolf seconded the motion and it passed unanimously by Council present. Councilor Wolf moved to approve the $25,000 cash -in -lieu for Avon Elementary School to support instructional technology. Councilor Gennett seconded the motion and it passed unanimously by Council present. 9.2. SINGLE—USE SHOPPING BAG AND POLYSTYRENE FOAM FOOD SERVICE WARE REDUCTION (EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL) Start time: oo:19 Part Two Maria DeSimone answered questions from Council. Council provided direction to Town staff to draft an ordinance prohibiting the use of disposable plastic bags and establishing a disposable checkout bag fee for grocery stores. Council asked staff to conduct outreach to grocery stores in the Town to be sure the stores are aware of the initiative and to receive any comments; and, to evaluate a prohibition on plastic hotel laundry bags. Town Council will be deciding, in the Ordinance, when the program would begin. In the same work session, Council reviewed recommended elements for a polystyrene foam food service ware ordinance, which would be a prohibition on restaurants and other businesses selling takeout prepared food to customers in disposable food service ware that uses polystyrene foam. Council asked for more research and outreach to restaurants before bringing that ordinance before Council. Both initiatives stem for the Town of Avon 2017-2o18 Strategic Plan and the Climate Action Plan for the Eagle County Community. 10. ACTION ITEMS Start time: 25:38 Part Two 10.1. RESOLUTION 17-09 IN SUPPORT OF CAREERWISE FOR EAGLE COUNTY ERIK WILLIAMS, DIRECTOR OF COMMUNITY DEVELOPMENT, VAIL VALLEY PARTNERSHIP) Councilor Gennett moved to approve Resolution 17-09 In Support of CareerWise for Eagle County. Councilor Phillips seconded the motion and it passed unanimously by Council present. Page 4 A AV V n t FP A U (" TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 9, 2017 AVON TOWN HALL, ONE LAKE STREET 10.2.PUBLIC HEARING EMERGENCY ORDINANCE 17-07, ACCEPTING A DONATION OF THE EAGLEBEND PROPERTY, AUTHORIZING THE CONVEYANCE OF SUCH REAL PROPERTY, AND APPROVING A PROJECT AGREEMENT TOWN ATTORNEY ERIC HEIL) Start time: 27:41 Part Two Jerry Flynn, President of the Board of the Eaglebend Affordable Housing Corporation, presented the item. Mayor Fancher opened the public hearing for comments. Kathy Ryan commented in favor of moving forward. Councilor Gennett moved to approve Ordinance 17-07, Accepting a Donation of the Eaglebend Property, Authorizing the Conveyance of Such Real Property, and Approving a Project Agreement on First Reading. Councilor Phillips seconded the motion and it passed with a vote of 6 to 1. Councilor Prince voted no. Councilor Wolf moved to adjourn the meeting at 1o:10 p.m. Councilor Gennett seconded the motion and it was denied with a vote of 2 to 4. Mayor Fancher, Mayor Pro Tem Smith Hymes, Councilor Phillips and Councilor Prince voted no. Councilor Burch left the meeting for a few minutes. 10.3.REVIEW AND ACTION TO FUND ONE OR MORE 2017 SUMMER MULTIMODAL TRANSPORTATION PLAN PROGRAMS (TRANSPORTATION DIRECTOR EVA WILSON) Start time: 117:00 Part Two Councilor Wolf left the meeting at 10:13 P.M. Councilor Gennett moved to approve funding for the following Multimodal Transportation Programs this summer, including: • Increased Bus Service Hours — Red/Blue Line Service Hours - $89,000 — Night Rider Continuing Service Hours $70,000 • Bus Infrastructure Improvements — Shelter Name Signs $ 3,000 — Community Boards $ 2,500 • Bike Share $ 50,000 • Car Pool $ 2,500 TOTAL: $217,000 Councilor Burch seconded the motion and it passed unanimously by Council present. Councilor Wolf was absent. Page 5 Avon TOWN OFAVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 9, 2017 AVON TOWN HALL, ONE LAKE STREET 10.4. REVIEW AND ACTION ON THE TOWN OF AVON AD HOC SPECIAL EVENTS COMMITTEE RECOMMENDATION FOR SUPPORT AND FUNDING, IF NEEDED, OF UP TO TWO MAJOR MUSIC CONCERTS AT THE AVON PAVILION IN AUGUSTANDIOR SEPTEMBER OF 2017 TOWN MANAGER VIRGINIA EGGER) Start time: 137:07 Virginia Egger, Town Manager, and Casey Willis, Special Event Manager, presented the item. Council elected not to move forward with this item, therefore, they did not take action. 10.5. CONSENTAGENDA Start time: 15548 Part Two 10.5.1. APPROVAL OF RESOLUTION 17-07 SETTING THE LOCATIONS AND NUMBER OF FOOD TRUCKS (EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL) 10.5.2. APPROVAL OF AN AGREEMENT BETWEEN THE TOWN OF AVON AND MILLSMORE, LLC FOR THE GRANT OF A REVOCABLE ENCROACHMENT LICENSE TO INSTALL, CONSTRUCT, AND MAINTAIN LANDSCAPE AND PARKING IMPROVEMENTS ON TOWN -OWNED RIGHT-OF-WAY AND PROPERTY TOWN ATTORNEY ERIC HEIL) 10.5.3. APPROVAL OF MINUTES FROM APRIL 25, 2017 MEETING TOWN CLERK DEBBIE HOPPE) Councilor Burch moved to approve the consent agenda. Councilor Gennett seconded the motion and it passed with a vote of 6. Councilor Wolf was absent. Councilor Prince abstained from item 10.5.3, the Minutes from April 25, 2017. 11. WORK SESSION UPDATE ON AVON RECREATIONAL TRAILS ADVISORY GROUP RECOMMENDATIONS FOR NEW TRAIL DEVELOPMENT PLANNING DIRECTOR MATT PIELSTICKER) Council agreed not to hear this item in a work session and to reclassify it as a "Written Report." 12. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start time: 156:25 Part Two Mayor Fancher commented on the success of the Business Outreach Meeting held earlier in the day. Councilor Phillips briefly reported on the Colorado Creative Industries Summit in Breckenridge. 13. ADJOURNMENT There being no further business to come before the Council, Mayor Fancher moved to adjourn the regular meeting. Mayor Pro Tem Smith Hymes seconded the motion and it passed unanimously by Council members present. Councilor Wolf was absent. The time was 8:22 P.M. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The Page 6 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MAY 9, 2017 AVON TOWN HALL, ONE LAKE STREET most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.hijE�hfivemedia.org. APPROVED: Jennie Fancher Sarah Smith Hymes Jake Wolf Megan Burch Matt Cennett Scott Prince Amy Phillips RESPECTFULLY SUBMITTED: Debbie Hoppe, Town Clerk Page 7