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TC Minutes 04-11-2017Avo n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, APRIL 11, 2017 AVON TOWN HALL, ONE LAKE STREET 1. A CALL TO ORDER & ROLL CALL Mayor Fancher called the meeting to order at 2:07 p.m. A roll call was taken and Council members present were Megan Burch, Amy Phillips, Matt Gennett, Jake Wolf and Sarah Smith Hymes. Scott Prince was absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, CIRSA General Counsel Tami Tanoue and Town Clerk Debbie Hoppe. Council member Scott Prince arrived at 2:10 P.M. 2. APPROVAL OF AGENDA Mayor Fancher requested the addition of an executive session item for a conference with the Town Attorney for the purpose of receiving legal advice regarding EagleBend refinancing under C.R.S. § 24-6- 402(2)(6). Council agreed to the addition. Mayor Fancher suggested moving the engineering presentation and proclamation after the action items because Councilor Wolf announced that he planned to leave the meeting at approximately 7:40 p.m. Council agreed to the change. 3. EXECUTIVE SESSION FOR DISCUSSION OF A PERSONNEL MATTER UNDER C.R.S. §24-6-402(2)(F) AND FOR A CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL ADVICE REGARDING PERSONNEL MATTERS UNDER C.R.S. § 24-6-402(2)(6) Mayor Fancher moved to convene into Executive Session for discussion of a personnel matter under C.R.S. §24-6-402(2)(f) and for a conference with the Town Attorney for the purpose of receiving legal advice regarding personnel matters under C.R.S. § 24-6-402(2)(b). Councilor Gennett seconded the motion and it passed with a vote of 6 to 1. Councilor Wolf voted no. The time was 2:11 P.M. Council convened into Executive Session at 2:16 p.m. Executive Session ended at 4:36 p.m. 4. MOTION TO CONTINUE REGULAR MEETING FOR A MEETING OF THE LIQUOR LICENSING AUTHORITY 5. CALL TO ORDER & ROLL CALL OF THE CONTINUED REGULAR MEETING Mayor Fancher called the meeting to order at 5:36 p.m. A roll call was taken and Council members present were Scott Prince, Jake Wolf, Matt Gennett, Amy Phillips, Megan Burch and Sarah Smith Hymes. 6. MEETING PROCEDURES FOR THE MEETING OF APRIL 11, 2017 6.1. ACTION ITEMS • PRESENTATION OF ITEM • PUBLIC COMMENT — 3 MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK, UNLESS MAJORITY OF COUNCIL AGREES TO A LONGER TIME • COUNCIL DISCUSSION Page 1 Avon£RADU TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, APRIL 11, 2017 AVON TOWN HALL, ONE LAKE STREET • MOTION • COUNCIL DISCUSSION • VOTE 6.2.WORK SESSION & PRESENTATION ITEMS • PRESENTATION OF ITEM • PUBLIC COMMENT — THREE (3:00) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK, UNLESS MAJORITY OF COUNCIL AGREES TO A LONGER TIME • COUNCIL DIRECTION • VOTE 7. PUBLIC COMMENT— COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Start time: 07:22 Michael Cacioppo requested that more copies of the agenda be made available. Michael asked if Council voted on anything after executive session and stated the agenda times were confusing. Sarah Lohrenz made comments about being booted by AT Booting at Buffalo Ridge Apartments. Nick Antuna with AAA Boot spoke regarding his business process. Eughenii Cojocari with AT Booting responded that Buffalo Ridge's property management company contacted him and asked him to reduce the fee and he did not due to the cost of doing business in the Town of Avon. Councilor Prince asked Sarah Lohrenz, "When the boot was removed was the booting company wearing a license and a safety vest?" Sarah responded no and that he was wearing civilian attire. 8. PROCLAMATION HONORING THE MONTH OF THE YOUNG CHILD (MAYOR JENNIE FANCHER) Start time: 31:19 Mayor Fancher read the Proclamation Honoring the Month of the Young Child. 9. WORK SESSION Start time: 34:42 9.1. HIGH FIVE ACCESS MEDIA WORK SESSION JK Perry, Executive Director for High Five Access Media (HFAM), led the discussion. JK gave an overview of the HFAM mission and requirements as a recipient of PEG fees. He also gave an update on HFAM operations and projects. During the discussion, JK mentioned that the HFAM Board can now receive emails from the public. The email address is board . highfivemedia.org and all members of the board, including JK, receive emails that are sent to that address. Page 2 i .4 on C0L0RAV0 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, APRIL 11, 2017 AVON TOWN HALL, ONE LAKE STREET Michael Cacioppo asked to read a letter; Council agreed that the letter be read. Councilor Phillips left the meeting and returned at 7:09 p.m. 10. ACTION ITEMS Start time: 101:39 11.1. RESOLUTION 17-02, APPROVING PEG GRANT TO HIGH FIVE ACCESS MEDIA Preston Neill, Assistant to the Town Manager, presented the item. Councilor Prince asked JK Perry, Executive Director for HFAM, what the estimated cost would be for the Town to have its own setup to stream public meetings live. He also asked about the estimated life expectancy, given how fast technology improves. JK responded approximately $2o,000 and that would not include the machine used to stream back to the station. He also said the useful life is about 5 to 7 years. Michael Cacioppo suggested that Council budget accordingly. Councilor Phillips moved to approve Resolution 17-02, Approving PEG Grant to High Five Access Media. Councilor Gennett seconded the motion and it passed unanimously. Council moved to item 11.6. 11.6 MARCH 28, 2017 MEETING MINUTES TOWN CLERK DEBBIE HOPPE) Start time: 113:18 Councilor Burch moved to approve the March 28, 2017 meeting minutes. Councilor Gennett seconded the motion and it passed unanimously. Council moved to item 11.5. 11.5. RESOLUTION 17-05 AMENDING AND RE -ADOPTING THE SIMPLIFIED RULES OF ORDER FOR AVON TOWN COUNCIL MEETINGS TOWN ATTORNEY ERIC HEIL) Start time: 113:40 Councilor Gennett moved to approve Resolution 17-05 Amending and Re -Adopting the Simplified Rules of Order for Avon Town Council Meetings. Councilor Phillips seconded the motion and it passed with a vote of 6 to 1. Councilor Wolf voted no. Council moved to item 11.2. 11.2. PUBLIC HEARING AND FIRST READING OF ORDINANCE 17-06, APPROVING THE TOWN OF AVON COMPREHENSIVE PLAN, DATED APRIL, 2017, A COMPREHENSIVE PLAN AMENDMENT APPLICATION PLANNING DIRECTOR MATT PIELSTICKER) Page 3 Avon (��LUNAVO TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, APRIL 11, 2017 AVON TOWN HALL, ONE LAKE STREET Start time: 115:00 Matt Pielsticker, Planning Director, initiated the discussion. John Minervini, Planning and Zoning Commissioner, and David McWilliams, Town Planner, participated in the discussion. Councilor Wolf left the meeting at 7:45 p.m. Councilor Gennett suggested amending the "Purpose" section of the document to highlight that the plan should be used to guide land use decisions. He said the format is difficult to follow at some points in the document. He suggested the use of captions. He also said the number of planning districts is too large. He feels that some of the districts can be consolidated. He stated that the Implementation Matrix is hard to follow and make sense of. He made the recommendation that the Avon Road District can be eliminated and Districts 7 through 10 can be consolidated. Councilor Burch asked to leave the "potential uses of the railroad" piece more open-ended. She suggested being more adamant against large surface parking. She would like to see more about the opportunities to increase access to the Eagle River. She asked to call out "pedestrian safety" in District 22: Nottingham District. Mayor Fancher said when coming into Avon from the west, the entrance behind Walgreens and the Post Office in not attractive. She suggested adding a goal to address that particular section. Councilor Prince said the number of districts is high and suggested consolidation. He would like to see a policy statement regarding Town buildings and energy efficiency. Mayor Pro Tem Smith Hymes said she would like to see a goal about supporting river health. Councilor Phillips said she is concerned about pagination. She said she would like to see stronger statements about parking. She suggested using different colors for the district map. Councilor Phillips moved to approve first reading of Ordinance 17-o6, thereby approving the Town of Avon Comprehensive Plan, dated April 2017, a Comprehensive Plan Amendment Application, with modifications as discussed. Second Reading was set for the May 23, 2017 Council meeting. Councilor Prince seconded the motion and it passed unanimously by those present. Councilor Wolf was absent. 11.3. NOTICE OF AWARD FOR 2017 ROAD MICRO -SURFACING PROJECT TOWN ENGINEER JUSTIN HILDRETH) Start time: 171:27 Councilor Prince moved to authorize issuance of Notice of Award for the 2017 Street Improvements Micro -surfacing Project. Councilor Phillips seconded the motion and it passed unanimously by those present. Councilor Wolf was absent. Page 4 Avon C'0L0RAD0 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, APRIL 11, 2017 AVON TOWN HALL, ONE LAKE STREET 11.4. REVIEW AND ACTION TO FUND SHERWOOD MEADOWS CONDOMINIUM REMODEL IMPROVEMENTS FROM THE GENERAL FUND CONTINGENCY WITH APPROPRIATION TO THE BUILDINGS AND FACILITIES BUDGET TOWN ENGINEER JUSTIN HILDRETH) Start time: 175:14 Mayor Pro Tem Smith Hymes moved to approve the transfer of $25,000 from the 2017 General Fund Contingency line item to the Buildings and Facilities budget for improvements to the Sherwood Meadows condominium. Councilor Prince seconded the motion and it passed unanimously by those present. Councilor Wolf was absent. Council moved to item 9. 9. ENGINEERING DEPARTMENT PRESENTATION TOWN ENGINEER JUSTIN HILDRETH) Start time: 18o:56 Justin Hildreth delivered a presentation about the Engineering Department and Building and Facilities Department. 12. WRITTEN REPORTS 12.1. TOWN CLEAN-UP DAY REPORT 12.2. IT QUARTER STRATEGIC PLAN IMPLEMENTATION REPORT 13. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start time: 188:45 Mayor Fancher made a request to cancel the June 27, 2017 Council meeting because of the Haute Route event. Council agreed. Mayor Fancher explained that she recently attended the Tenth Mountain Storytellers Festival and that it was a fun event. She also noted that the Town -Owned Properties Educational Open House had a nice turnout. Mayor Pro Tem Smith Hymes said she attended the Family Leadership Training Institute presentation where community projects by members were discussed. She also introduced an email from Jill Ryan requesting opposition to a proposal to use the Congressional Review Act to block rules issued by the Bureau of Land Management to limit natural gas waste from the oil and gas sector. Councilor Burch gave an update on the Avon school based health community advisory meeting. She said the program is going strong, there is steady usage at the clinic, and there is a full-time dental hygienist on site. She said the clinic will be open throughout the summer from 9:oo a.m. to 5:00 pm. Councilor Prince stated that he recently attended the Adopt -A -Trail Program meeting and spoke regarding trails that had been adopted in the West Avon Preserve and trails available for adoption. Page 5 A Avo n C; QL Ci dRVCI TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, APRIL 11, 2017 AVON TOWN HALL, ONE LAKE STREET Mayor Fancher moved to reconvene into Executive Session a conference with the Town Attorney for the purpose of receiving legal advice regarding EagleBend financing under C.R.S. § 24-6-402(2)(B). Council members present were Sarah Smith Hymes, Scott Prince, Amy Phillips, Matt Gennett and Megan Burch. The time was 9:23 p.m. Councilor Phillips moved to adjourn Executive Session. Councilor Gennett seconded the motion and it passed unanimously. Executive Session ended at 10:30 p.m. 14. ADJOURNMENT There being no further business to come before the Council, Mayor Pro Tem Smith Hymes moved to adjourn the regular meeting. The time was 10:30 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedia.or . APPROVED: Jennie Fancher Sarah Smith Hymes Jake Wolf Megan Burch Matt Gennett Scott Prince Amy Phillips RESPECTFULLY SUBMITTED: - (-"w-6co I -Lana - Debbie Hoppe, Town CI rk Page 6