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TC Minutes 03-28-2017AV �J G0LURAptt TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 28, 201] AVON TOWN HALL, ONE LAKE STREET 1. A CALL TO ORDER & ROLL CALL Mayor Fancher called the meeting to order at 5:05 p.m. A roll call was taken and Council members present were Scott Prince, Jake Wolf, Matt Gennett, Amy Phillips, Megan Burch and Sarah Smith Hymes. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Police Chief Greg Daly, Recreation Director John Curutchet, Public Works Director Gary Padilla, Assistant Town Manager/Finance Director Scott Wright, Executive Assistant to the Town Manager Preston Neill and Town Clerk Debbie Hoppe. 2. APPROVAL OF AGENDA Start time: 00:25 Councilor Phillips requested the addition of an executive session item pursuant to C.R.S. §24-6- 402(4)(f) for the purpose of discussing a personnel matter. Council agreed to the addition. 3. MEETING PROCEDURES FOR THE MEETING OF MARCH 28, 2017 Start time: 01:14 Mayor Fancher reviewed the meeting procedures. 3.1. ACTION ITEMS • PRESENTATION OF ITEM • PUBLIC COMMENT - 3 MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK, UNLESS MAJORITY OF COUNCIL AGREES TO A LONGER TIME • COUNCIL DISCUSSION • MOTION • COUNCIL DISCUSSION • VOTE 3.2. WORK SESSION & PRESENTATION ITEMS • PRESENTATION OF ITEM • PUBLIC COMMENT - THREE (3:00) MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK, UNLESS MAJORITY OF COUNCIL AGREES TO A LONGER TIME • COUNCIL DIRECTION • VOTE 4. PUBLIC COMMENT - COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Start time: 02:43 Michael Cacioppo commented regarding the public comment restrictions. Eric Heil, Town Attorney, responded that in 2014 the Town adopted the "Avon Town Council Simplified Rules of Order" which states council agendas shall include a general item labeled "Public Comment" near the beginning of all Council meetings. The Mayor may permit public comments during any agenda item provided that such invitation does not hinder the ability of Council to conduct official Town business in an efficient manner. Council wanted to add clarity that public comments would be allowed on every item and would Page 1 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 28, 2017 AVON TOWN HALL, ONE LAKE STREET be limited to 3 minutes. Michael Cacioppo asked if there was a complaint filed against the Town by Danita Dempsey, and if so, why members of the public do not have the right to see it. Eric Heil, Town Attorney, responded that anything that has to do with Town employees is a personnel matter and the Town does not disclose that information. 5. PRESENTATIONS Start time: 1o:o6 5.1. POLICE DEPARTMENT PRESENTATIONS POLICE CHIEF GREG DALY) 5.1.1. DEPARTMENT PRESENTATION 5.1.2. SWEARING IN OF DETECTIVE TOBY BALDWIN AND NEW POLICE OFFICERS ERIC BENSON AND JOHN MACKEY 5.1.3. PRESENTATION OF AWARDS Greg Daly, Police Chief, presented an update on the Avon Police Department and its activities and accomplishments during FY 2016. Agustina Del Hoyo and Maggie Chavez commented on what a great experience the Latino Citizen Police Academy was and recommended it to others. 6. WORK SESSION Start time: 59:00 6.1. LIQUOR LICENSING WORK SESSION TOWN ATTORNEY ERIC HEIL) Eric Heil, Town Attorney, provided a general overview of the Avon Liquor Authority responsibilities and procedures. Council agreed the current process is working well and did not see a need to change anything. 6.2.REVIEW OF TOWN COUNCIL AND PLANNING AND ZONING COMMISSION COMPENSATION TO CONSIDER CHANGES (EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEI LL) Start time: 72:19 Buz Reynolds, Avon resident, presented the item to Council. Councilor Phillips asked what the value is for the medical coverage that Council members are offered. Virginia Egger, Town Manager, responded it depends on your demographic, as it is approximately $24,000 per year for a family and $8,000 per year for a single person. Mayor Fancher and Mayor Pro Tem Smith Hymes expressed their appreciation to Buz Reynolds for suggesting an increase. Councilor Gennett expressed that he is comfortable with the current compensation for the role and he thinks the pay is comparable with other towns. Page 2 Avo 1 i C0LO84AEl0 TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 28, 2017 AVON TOWN HALL, ONE LAKE STREET Michael Cacioppo commented that the public should decide if Town Council is to receive increased compensation. Council provided direction to leave Council compensation as is. Council also provided direction to staff to prepare an ordinance increasing the stipend for Planning and Zoning Commission members to $1oo per meeting. 6.3. EAGLE COUNTY AGING WELL STRATEGIC PLANNING GROUP PAT NOLAN) Start time: 1og:oo Pat Nolan and Carly Rietmann presented the Aging Well Community Planning Initiative. The goal of the initiative is to create systems that allow Eagle County older adults to independently age in place, improve quality of life and reduce health care costs. Mayor Fancher recommended adding the Aging Well link to the Town website. 7. PROCLAMATION FOR MAYOR AND COUNTY RECOGNITION DAY FOR NATIONAL SERVICE MAYOR JENNIE FANCHER) Start time: 129:36 Bridget Bradford and Susie Davis presented information about Mayor and County Recognition Day for National Service. They described the importance of national service and how AmeriCorps and Senior Corps programs have had a positive impact on communities and, overall, have made many communities better places to live. Mayor Jennie Fancher read aloud the Mayor and County Recognition Day for National Service Proclamation. 8. ACTION ITEMS Start time: 138:40 8.1. PUBLIC HEARING SECOND READING OF ORDINANCE 17-04, BUSINESS LICENSE CHANGES, SALES TAX DEFINITIONS, PANHANDLING TOWN ATTORNEY ERIC HEIL) Mayor Fancher opened the public hearing and there were no comments. Councilor Gennett moved to approve Ordinance No. 17-04 Amending Avon Municipal Code Sections 3.o8.o10; 3.o8.040; 3.28.020; 5.04.01o; and 9.16.050 on second and final reading. Councilor Phillips seconded the motion and it passed with a vote of 6 to o. Councilor Wolf recused himself from the vote. 8.2.REVIEW AND ACTION TO FUND AVON REGIONAL TRANSIT FACILITY DOOR REPAIRS FROM THE CAPITAL PROJECTS FUND CONTINGENCY LINE ITEM TOWN ENGINEER JUSTIN HILDRETH) Start time: 142:24 Councilor Phillips asked if damage was done to the doors or if it had not been spec'd as robustly as they should have been. She also asked what was missed at the time of design and Page 3 Avon TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 28, 2017 AVON TOWN HALL, ONE LAKE STREET construction. Justin Hildreth, Town Engineer, responded it should have been a beefier system. Virginia Egger, Town Manager, responded "We may be looking at a different door system." Councilor Burch moved to approve the transfer of $55,000 from the 2017 Capital Projects Fund Contingency line item to the ARTF Garage Doors Repair Project. Councilor Phillips seconded the motion and it passed unanimously. 8.3.ACTION ON NOTICE OF AWARD FOR THE NOTTINGHAM PARK RESTROOM REMODEL TOWN ENGINEER JUSTIN HILDRETH) Start time: 146:37 Councilor Wolf moved to authorize issuance of the Notice of Award for the Nottingham Park Restroom Remodel Project contract to Hess Contracting, Inc. in the amount of $303,517. Councilor Burch seconded the motion and it passed with a vote of 6 to 1. Councilor Prince voted no. 8.4. COUNCIL PRIORITIZATION OF SPECIFIC PROGRAMS AND PROJECTS FROM THE CLIMATE ACTION PLAN FOR THE EAGLE COUNTY COMMUNITY PLANNING DIRECTOR MATT PIELSTICKER) Start time: 153:34 Councilor Wolf left meeting at 8:o6 p.m. and returned at 8:21 P.M. Town Staff presented an Implementation Schedule for programs and projects from the Climate Action Plan for the Eagle County Community and the Council's adopted Strategic Plan. Items related to transportation and mobility, commercial buildings, residential buildings and waste reduction are outlined in the Schedule, with most actions to reduce GHG programmed for implementation in the next one to three years. Council agreed that a definite number is needed to authorize an agreement with CLEER Colorado Building Energy Navigator for an emissions monitoring program. Mayor Pro Tem Smith Hymes moved to approve the Implementation Schedule presented in Attachment 1. Councilor Gennett seconded the motion and it passed unanimously. 8.5. MARCH 14, 2017 MEETING MINUTES TOWN CLERK DEBBIE HOPPE) Start Time: 196:0o Mayor Pro Tem Smith Hymes moved to approve the March 14, 2017 meeting minutes. Councilor Phillips seconded the motion and it passed unanimously. 9. WORK SESSION Start time: 196:32 IMPLEMENTATION OF THE MARKETING PLAN - COUNCIL SCHEDULE FOR COFFEE TALKS AND TOWN BOOTHS (EXECUTIVE ASST STANT TO THE TOWN MANAGER PRESTON N EI LL) Page 4 Avo n C: ,'L C7 f2 AP(P TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 28, 2017 AVON TOWN HALL, ONE LAKE STREET Council discussed ways to engage residents. Mayor Fancher did not think the town booths at special events last summer were successful. Councilor wolf disagreed he said several people supported the Town Booths. Mayor Pro Tem Smith Hymes suggested setting up a booth at City Market. Councilor Phillips suggested hosting a Coffee Chat in the Green Room after Yoga on the Pavilion. Direction was provided to staff to invent a schedule for "Coffee with Council" and offer it to Council members to get things started. 10. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start time: 208:45 Mayor Fancher said Saturday, May 13th will be Town Clean -Up Day and the Google Transit Map is only a few weeks out. Councilor Burch said a request has come in for a proclamation honoring the "Month of the Young Child" to be read on Wednesday, April 12th. Councilor Wolf sent condolences to the Chandler family for their loss. He also congratulated Stan Zemler, Vail Town Manager, on many years of service. 11. EXECUTIVE SESSION for a discussion of a personnel matter under C.R.S. §24-6-402(2)(f) and fora conference with the Town Attorney for the purpose of receiving legal advice related to the personnel matter under C.R.S. §24-6-402(2)(b). Mayor Fancher moved to convene into Executive Session for a discussion of a personnel matter under C.R.S. §24-6-402(2)(f) and for a conference with the Town Attorney for the purpose of receiving legal advice related to the personnel matter under C.R.S. §24-6-402(2)(b). Councilor Phillips seconded the motion and it passed with a vote of 7. The time was 8:38 p.m. Council convened into Executive Session at 8:53 p.m. Executive Session ended at 11:02 P.M. Council reconvened into regular session at 11:02 P.M. 12. ADJOURNMENT There being no further business to come before the Council, Mayor Fancher moved to adjourn the regular meeting. The time was 11:02 P.M. Page 5 AV o n GOLOPR AVO TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 28, 2017 AVON TOWN HALL, ONE LAKE STREET These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.high fivemedia.org. APPROVED: Jennie Fancher Sarah Smith Hymes Jake Wolf Megan Burch Matt Gennett Scott Prince Amy Phillips RESPECTFULLY SUBMITTED: Page 6