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TC Minutes 03-14-2017.4V on TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 14, 2017 AVON TOWN HALL, ONE LAKE STREET 1. A CALL TO ORDER & ROLL CALL Mayor Fancher called the meeting to order at 3:31 p.m. A roll call was taken and Council members present were Megan Burch, Amy Phillips and Sarah Smith Hymes. Council members Jake Wolf, Scott Prince and Matt Gennett were absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Transportation Director Eva Wilson, Executive Assistant to the Town Manager Preston Neill and Town Clerk Debbie Hoppe. Council members Jake Wolf and Scott Prince arrived a few minutes late. 2. APPROVAL OF AGENDA Start time: 00:38 Part One Mayor Fancher requested that item #3 be moved to when the regular meeting is called to order at approximately 5:10 p.m. Council agreed to the change. 4. JOINT WORK SESSION WITH EAGLE COUNTY COMMISSIONERS Start time: 01:02 Part One Jill Ryan, Eagle County Commissioner, presented the Avon Town Council with a gift (notebook) and the Eagle County Strategic Plan. The following items were discussed: • Eagle County Climate Action Plan Implementation — The discussion focused on implementation, including consideration in 2017 of a pay -as -you -throw trash/recycling program. Attainable Housing — The Commissioners detailed the goals of the Eagle County Housing and Development Authority Advisory Committee (ECHDA), which is being formed. Other topics touched on the County's committed resources of $3,000,000 for project development and that the County is updating its housing assessment study. ECO Transportation Development Plan — ECO's Transportation Development Plan will take 12 —14 months to complete. Avon is participating in the development of the Plan. The Commissioners recommended the County's entities work together on matters pertaining to the railroad. This will be a discussion at the next Mayor/Manager meeting on March 17th. The Commissioners also reported on its recent support for a bike share program in Basalt and EI Jebel that can serve as a model for Avon. Towns and Unincorporated Areas — Revenues & Expenditures — Avon asked about setting up a multijurisdictional work group to analyze the proportionality of County expenditures compared to County tax collections. The Commissioners agreed to make this a future Mayor/Manager meeting topic and to assign their staff to prepare an analysis. Michael Cacioppo commented regarding unincorporated Edwards. 5. MOTION TO CONTINUE REGULAR MEETING FOR A MEETING OF THE LIQUOR LICENSING AUTHORITY Page 1 Jvl V w►.r/ n C 0 L 0 R A D V TOWN OF AVON COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 14, 2017 AVON TOWN HALL, ONE LAKE STREET 6. CALL TO ORDER & ROLL CALL OF THE CONTINUED REGULAR MEETING Mayor Fancher called the continued regular meeting to order at 5:o8 p.m. A roll call was taken and Council members present were Amy Phillips, Megan Burch, Jake Wolf, Scott Prince and Sarah Smith Hymes. Council member Gennett was absent. 3. MEETING PROCEDURES FOR THE MEETING OF MARCH 14, 2017 Start time: 05:35 Part Two Mayor Fancher reviewed the meeting procedures. 3.1 ACTION ITEMS • PRESENTATION OF ITEM • PUBLIC COMMENT — 3 MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK, UNLESS MAJORITY OF COUNCIL AGREES TO A LONGER TIME • COUNCIL DISCUSSION • MOTION • COUNCIL DISCUSSION • VOTE 3.2. WORK SESSION ITEMS • PRESENTATION OF ITEM • COUNCIL DISCUSSION • PUBLIC COMMENT - 3 MINUTE LIMIT ALLOWED TO EACH PERSON WISHING TO SPEAK, UNLESS MAJORITY OF COUNCIL AGREES TO A LONGER TIME • COUNCIL DIRECTION 7. PUBLIC COMMENT— COMMENTS ARE WELCOME ON ITEMS NOT LISTED ON THE FOLLOWING AGENDA Start time: 07:10 Part Two Michael Cacioppo commented about Mayor Fancher indicating that a motion has passed "unanimously" when there are Council members absent. He also made a comment about the departure of several Town employees over the last couple of years. 8. PRESENTATION OFA PROCLAMATION FOR ONE BOOK ONE VALLEY MAYOR JENNIE FANCHER) Start time: 13:27 Part Two Lorrie Ann Barnes, Town of Vail Librarian, presented the Town Council information about One Book One Valley. Mayor Fancher read the proclamation promoting the One Book One Valley initiative and officially announcing and promoting the novel "High Divide" to all Eagle County residents. 9. PUBLIC WORKS DEPARTMENT PRESENTATION PUBLIC WORKS DIRECTOR GARY PADILLA) Start time: 19:11 Part Two Gary Padilla, Public Works Director, gave a presentation to update Council on Public Works Page 2 Avon TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 14, 2017 AVON TOWN HALL, ONE LAKE STREET operations, maintenance and special projects. The following topics were presented and discussed: • Department Overview • Holiday Tree Lights • Snow & Ice Removal Operations • Ice Rink Construction & Maintenance • Lot 5 Planning • Summer Operations & Projects Direction was provided to staff to bring an ordinance before Council amending the light removal date to reflect a later date in the Town Code. There was consensus to create a Town -wide holiday tree decorating competition. Michael Cacioppo asked what the cost was to replace the lake liner and what the projected life span of the lake liner is. Justin Hildreth, Town Engineer, responded one and a quarter million dollars and 20-30 years. Michael also asked if any employees had damaged the liner. Justin Hildreth, Town Engineer said "I do not know, the liner was in bad condition and falling apart when it was removed." The liner had been there for 20-35 years. 10. ACTION ITEMS Start time: 5455 Part Two 1o.1. NOMINATION OF AN AVON REPRESENTATIVE TO THE EAGLE COUNTY HOUSING DEVELOPMENT COMMITTEE MAYOR JENNIE FANCHER) Doug Jimenez and Timothy Haley addressed the council regarding their interest in representing the Town of Avon on the Eagle County Housing and Development Authority Advisory Committee. Councilor Wolf left the meeting. Councilor Phillips moved to nominate Doug Jimenez to represent the Town of Avon on the Eagle County Housing and Development Authority Advisory Committee. Councilor Prince seconded the motion and it passed with a vote of 5 to 0. Councilor Wolf recused himself due to a conflict. Councilor Gennett was absent. 10.2. DIRECTION TO TOWN OF AVON REPRESENTATIVE ON THE LANDOWNER'S COMMITTEE WITH REGARD TO VOTING ASA MEMBER OF THE LANDOWNER'S COMMITTEE TO TERMINATE THE BENCHMARK COVENANTS TOWN ATTORNEY ERIC HEIL) Start time: 68:39 Part Two Councilor Wolf returned to the meeting. Kate Doyle commented that she did not receive any information in the mail regarding the effort to terminate the Benchmark Covenants. Page 3 AVCS n TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 14, 2017 AVON TOWN HALL, ONE LAKE STREET Michael Cacioppo commented that the Avon Town Council is no longer interested in hearing from the public on each agenda item without permission from Council. Councilor Prince moved to table the Benchmark Covenants. Councilor Wolf seconded the motion and it passed with a vote of 6 to o. Councilor Gennett was absent. 10.3. PUBLIC HEARING RESOLUTION 17-04 CAPITAL PROJECTS FUND BUDGET AMENDMENT FOR JOINT PUBLIC SAFETY BUILDING & OTHER PROJECTS, AS IDENTIFIED (ASSISTANT TOWN MANAGER SCOTT WRIGHT) Start time: 10535 Part Two Mayor Fancher opened the public hearing and there were no comments. Councilor Burch moved to approve Resolution 17-04, A Resolution Summarizing Expenditures and Revenues and amending the 2017 Capital Projects Fund Budget for the Town of Avon for the Calendar Year 2017. Councilor Phillips seconded the motion and it passed on a 5 to 1 vote. Councilor Wolf voted no. Councilor Gennett was absent. 10.4. PUBLIC HEARING SECOND READING OF ORDINANCE 17-05, APPROVING TITLE 7: DEVELOPMENT CODE TEXT AMENDMENTS PLANNING DIRECTOR MATT PIELSTICKER) Start time: 131:09 Part Two Mayor Fancher opened the public hearing and there were no comments. Councilor Wolf asked if Airbnb is sending the Town money. Councilor Burch moved to approve second and final reading of Ordinance 17-05, thereby approving Title 7: Development Code Amendments. Councilor Phillips seconded the motion and it passed on a 5 to 1 vote. Councilor Wolf voted no. Councilor Gennett was absent. 10.5. FIRST READING OF ORDINANCE 17-04, BUSINESS LICENSE CHANGES, SALES TAX DEFINITIONS, PANHANDLING TOWN ATTORNEY ERIC HEIL) Start time: 137:21 Councilor Burch moved to approve Ordinance No. 17-04 Amending Avon Municipal Code Sections 3.o8.o10; 3.o8.040; 3.28.020; 5.04.01o; and 9.16.050 on First Reading. Councilor Phillips seconded the motion and it passed on a 5 to 1 vote. Councilor Wolf voted no. Councilor Gennett was absent. 10.6. CONSENTAGENDA START TIME: 141:40 Mayor Fancher asked to remove item 1o.6.3 from the consent agenda because a few changes are needed. Councilor Wolf asked to remove item 1o.6.1 from the consent agenda because he was absent and will not be able to vote. Page 4 Avon TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 14, 2017 AVON TOWN HALL, ONE LAKE STREET 10.6.1. APPROVAL OF THE FEBRUARY 28, 2017 MEETING MINUTES (TOWN CLERK DEBBIE HOPPE) 10.6.2. APPROVAL OF AN INTERGOVERNMENTAL AGREEMENT (AMENDED) BETWEEN TOWN OF AVON AND DOUGLAS COUNTY SHERIFF REGARDING THE SEXUAL OFFENDER TRACKING AND REGISTRATION (POLICE CHIEF GREG DALY) 10.6.3. APPROVAL OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE EAGLE COUNTY SCHOOL DISTRICT RE -50J AND THE TOWN OF AVON (TOWN MANAGER VIRGINIA EGGER) 10.6.4. APPROVAL OF A CONTRACT WITH THE STATE OF COLORADO - DEPARTMENT OF TRANSPORTATION FOR DAILY PARKING OF A BUSTANG BUS (TOWN MANAGER VIRGINIA EGGER) Councilor Burch moved to approve the consent agenda minus items 1o.6.1 and 1o.6.3. Councilor Phillips seconded the motion and it passed on a 5 to 1 vote. Councilor Wolf voted no. Councilor Gennett was absent. Councilor Burch moved to approve item 1o.6.1., the minutes from the February 28, 2017 meeting. Councilor Phillips seconded the motion and it passed on a 5 to 1 vote. Councilor Wolf abstained from the vote. Councilor Gennett was absent. Councilor Burch moved to approve the intergovernmental agreement between Eagle County School District RE -50J with the statutory (42-4-1903 (2)(b)(1)) citation update as stated by Eric Heil, Town Attorney. Councilor Phillips seconded the motion and it passed on a 6 to o vote. Councilor Gennett was absent. Councilor Gennett arrived at 7:29 P.M. 11. WRITTEN REPORTS 12. MAYOR & COUNCIL COMMENTS & MEETING UPDATES Start time: 14557 Mayor Pro Tem Smith Hymes gave an update on the Upper Eagle Regional Water Authority meeting. Councilor Prince asked Virginia Egger, Town Manager, for an update on the revised Wildridge on - demand service ridership numbers. Virginia responded that over three days the service had three reservations and three rides. Mayor Fancher updated Council on the Colorado Association of Ski Towns meeting. Mayor Fancher discussed limiting public comments to three minutes. Council agreed to a structured time limit. Councilor Burch reminded Council about the invite to speak at the Family Leadership Training. Councilor Wolf asked to discuss the following items in the future: 1)Employees leaving the Town of Avon, 2) Town Manager having a meeting with the Vail Daily, 3) One day public notice for Wildridge Page 5 Avon COLORADO TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 14, 2017 AVON TOWN HALL, ONE LAKE STREET meetings, 4) Proxy votes from the Special Events Ad Hoc Committee, 5) Video from the first date of this council, 6) Council member Jake Wolf's ECO Board demotion, 7) Offer sent to Winter Wondergrass, and 8) Scott Wright, Assistant Town Manager, not being in charge when the Town Manager is out. Councilor Phillips gave an update on the Eagle County Air Alliance flights. 13. EXECUTIVE SESSION FOR A CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL ADVICE REGARDING CONFIDENTIAL LEGAL MATTERS AND UPDATES CONCERNING THE UPPER EAGLE REGIONAL WATER AUTHORITY UNDER C.R.S. §24-6-402(2)(B). Mayor Fancher moved to convene into Executive Session for a conference with the Town Attorney for the purpose of receiving legal advice regarding confidential legal matters and updates concerning the Upper Eagle Regional Water Authority under C.R.S. §24-6-402(2)(b). Councilor Phillips seconded the motion and it passed unanimously by those present. The time was 8:14 p.m. Council convened into Executive Session at 8:29 P.M. Executive Session ended at 8:55 P.M. Council reconvened into regular session at 8:55 P.M. 14. ADJOURNMENT There being no further business to come before the Council, Mayor Fancher moved to adjourn the regular meeting. Councilor Phillips seconded the motion and it passed unanimously. The time was 8:57 p.m. These minutes are only a summary of the proceedings of the meeting. They are not intended to be comprehensive or to include each statement, person speaking or to portray with complete accuracy. The most accurate records of the meeting are the audio of the meeting, which is housed in the Town Clerk's office, and the video of the meeting, which is available at www.highfivemedia.org. Page 6 APPROVED: Jennie Fancher Sarah Smith Hymes Jake Wolf Megan Burch Matt Gennett Scott Prince Amy Phillips Avon TOWN OF AVON, COLORADO AVON REGULAR MEETING MINUTES FOR TUESDAY, MARCH 14, 2017 AVON TOWN HALL, ONE LAKE STREET RESPECTFULLY SUBMITTED: I TIVIES "Cow Page 7