02-02-2015 ERWSD Vehicle and Equipment Maintenance Service AgreementExhibit A
VEHICLE AND EQUIPMENT MAINTENANCE SERVICE AGREEMENT
This agreement is made and entered into thiZktd day of l— +1&ev 2015 by and between
Eagle River Water & Sanitation District whose address is 846 Forest Road, Vail Colorado,
81657 (hereafter know as "ERW&SD") and the Town of Avon whose address is P.O. Box 975,
500 Swift Gulch Road, Avon, Colorado, 81620 (hereafter designated as "Contractor").
In consideration of the obligation of ERW&SD to pay the Contractor as herein provided and in
consideration of the other terms and conditions hereof, the parties agree as follows:
1. Contractor Services: Contractor will, during the term of this Agreement, provide the
following services (collectively the "Services"):
(a) Routine maintenance and preventive maintenance ("Routine Maintenance") of the
ERW&SD vehicles and equipment as requested by ERW&SD. Service will be
performed on approximately 98 vehicles and equipment that are not assigned to the Swift
Gulch Facility listed in Exhibit A. The number of vehicles serviced may be increased or
decreased in ERW&SD's sole discretion. Routine Maintenance will be performed at a
minimum frequency and scope of work consistent with the manufacturer's
recommendations or when initiated at the request of ERW&SD.
(b) Repair and replacement work as requested by ERW&SD ("Repair and Replacement").
No payment for any Repair and Replacement shall be due unless ERW&SD has approved
of such charges. Services may be commenced with verbal approval by ERW&SD of a
written or verbal estimate provided by Contractor. Repair and Replacement includes,
without limitation, transmissions repairs, engine repairs, rear end repairs and any other
work or repairs exceeding $2,000.00. ERW&SD acknowledges that subcontractors will
perform certain repair work. Contractor shall be responsible for assuring that all such
subcontracted work will be performed promptly and in accordance with the terms and
conditions of this Agreement.
2. Facilities: Contractor represents that its facilities are in good repair and adequately equipped
and that it has a sufficient staff to perform all work in a timely manner.
3. Compensation: In consideration of Contractor's services during the term of this Agreement,
ERW&SD will pay Contractor a unit hourly shop rate for Routine Maintenance and Repair
and Replacement. This unit rate shall be $102.00 per hour for light duty vehicles and
equipment and $110.00 per hour for heavy duty vehicles and equipment. Materials and
sublet work shall be charged at cost plus fifteen percent (15%). Invoice shall be issued by
the 10th of each month for services performed the previous month. Payment shall be remitted
within thirty (30) days of receipt of invoice. Contractor's Fueling Facilities may be used by
ERW&SD. The cost of Unleaded Gasoline and Diesel Fuel will be at the Contractor's cost
plus ten cents per gallon. Contractor's vehicle washing facility may be used by ERW&SD.
2015 Town of Avon Vehicle and Equipment Maintenance Contract 01/28/2015
Pagel of 4
Exhibit A
Contact TOA for current wash rates. Late payment and past due amounts shall be subject to
interest as set forth in Chapter 3.32 of the Avon Municipal Code.
4. Terms and Termination: This Agreement will be effective as of January 22, 2015 and will
terminate on December 31, 2015 unless either party fails to substantially perform the duties
and obligations in accordance herewith. In such an event, the non -defaulting party may
terminate this Agreement by providing seven (7) days written notice to that the defaulting
party, unless the defaulting party cures the breach within the seven (7) day remedy period.
Either party may terminate this Agreement without cause by providing thirty (30) days
written notice.
5. Relationships and Taxes: The relationship between the parties is that of independent
contracting parties, and nothing herein shall be deemed or construed by the parties hereto or
by any third party as creating a relationship of principal and agent or partnership, or of a joint
venture between the parties. Contractor shall be solely responsible for any tax, withholding
or contribution levied by the Federal Social Security Act. Contractor is not entitled to
unemployment compensation or other employment related benefits, which are otherwise
made available by ERW&SD to its employees. Contractor shall provide ERW&SD an
original of its Form W-9 (Request for Taxpayer Identification Number of Certification).
6. Warranty: Contractor shall perform all Services in a prompt, efficient and workmanlike
manner. Contractor shall promptly correct any defective work. This warranty shall be in lieu
of all other warranties, express or implied. Contractor's sole liability hereunder, whether in
tort or in contract, is expressly limited to the warranty provided for herein.
7. Assignment: Contractor's duties hereunder requires particular expertise and skills, and may
not be assigned to any third party without the expressed written consent of ERW&SD, and
any attempt to do so shall render this Agreement null and void and no effect as respects the
assignee (s) and shall constitute an event of default by Contractor.
8. Waiver: Failure to insist upon strict compliance with any terms, covenants, and/ or
conditions hereof shall not be deemed a waiver of such term, covenant, or condition, nor
shall any waiver or relinquishment of any right or power hereunder at any time or more times
be deemed a waiver or relinquishment of such right or power at any other time or times.
9. Benefit: The terms, provisions, and covenants contained in this Agreement shall apply to,
inure to the benefit of and be binding upon the parties hereto and their respective heirs,
successors in interest, and legal representatives except as otherwise herein expressly
provided.
10. Situs and Severability: The laws of the State of Colorado shall govern the interpretation,
validity, performance and enforcement of this Agreement. If any provision of this
Agreement shall be held to be invalid or unenforceable, the validity and enforceability of the
remaining provisions of this Agreement shall not be affected thereby.
2015 Town of Avon Vehicle and Equipment Maintenance Contract 01/28/2015
Page 2 of 4
Exhibit A
11. Modification: This Agreement contains the entire agreement between the parties, and no
agreement shall be effective to change, modify, or terminate in whole or in part unless such
agreement is in writing and duly signed by the party against whom enforcement of such
change, modification, or termination is sought.
12. Non -Liability of Town for Indirect or Consequential Damages or Lost Profits: Parties
agree that the Contractor shall not be liable for any indirect or consequential damages which
may arise from any breach of this Service Agreement by Contractor or which may arise by
the Contractor's breach of warranty.
13. No Waiver of Governmental Immunity: Nothing in this Agreement shall be construed to
waive, limit, or otherwise modify any governmental immunity that may be available by law
to the Contractor, its officials, employees, contractors, or agents, or any other person acting
on behalf of the Contractor and, in particular, governmental immunity afforded or available
pursuant to the Colorado Governmental Immunity Act, Title 24, Article 10, Part 1 of the
Colorado Revised Statutes.
14. No Third Party Beneficiaries: Nothing contained in this Agreement is intended to or shall
create a contractual relationship with, cause of action in favor of, or claim for relief for, any
third party, including any agent, sub -consultant or sub -contractor of ERW&SD. Absolutely
no third parry beneficiaries are intended by this Agreement. Any third -party receiving a
benefit from this Agreement is an incidental and unintended beneficiary only.
15. Article X, Section 20/TABOR: The Parties understand and acknowledge that the Town and
ERWSD are subject to Article X, § 20 of the Colorado Constitution ("TABOR"). The
Parties do not intend to violate the terms and requirements of TABOR by the execution of
this Agreement. It is understood and agreed that this Agreement does not create a multi -
fiscal year direct or indirect debt or obligation within the meaning of TABOR and, therefore,
notwithstanding anything in this Agreement to the contrary, all payment obligations of the
Town are expressly dependent and conditioned upon the continuing availability of funds
beyond the term of the Town's current fiscal period ending upon the next succeeding
December 31. Financial obligations of the Town payable after the current fiscal year are
contingent upon funds for that purpose being appropriated, budgeted, and otherwise made
available in accordance with the rules, regulations, and resolutions of Town of Avon, and
other applicable law. Upon the failure to appropriate such funds, this Agreement shall be
terminated.
EXECUTED this ' day of
2015.
Eagle River Water & Sanitation District
kid
EXECUTED this day of er,
2015.
TOWN OF AVON
By. �- --
rl
✓� /h�Gc
2015 Town of Avon Vehicle and Equipment Maintenance Contract 01/28/2015
Page 3 of 4
Exhibit A
FLEET
Department
LOCATION NEWPLATE
PLATE
NN MAKE
Body Type
YR
5
General Manager
VWWTF
939YOM
939YDM
4T1BD1FKCLU68B85 Toyota
Camry Flybdd
12
007
FO SuperWv
AWWTF
69OMQF
690MIF
3GCUKPEC3EG489368 Chevrolet
Silverado Craw Cab Pickup
14
10
Pod
VWWTF
016ROY
060Kb
4T1BF30K95UD97873 Toyota
Camry
05
13
Operations
AWWTF
032ROY
JTDDOELI5EJ011552 Toyota
PAz VSD
14
15
Pod
AWWTF
024RQY
531b7ND
JTNBK3MQB3DM765 Toyota
Camry
11
20
FO
AWWTF
033RQY
311VEK
1GC2MCG7B2257776 Chevrolet
C25 Frail
it
30
Pod
AWWTF
048RQY
729 FOR
4TiBK4BK18U580388 Toyota
Camry
' 08
45
MFJC
ADWF
064ROY
OBS RWM
1GNDT13S482209132 Chevrolet
Blaze
' 08
50
CIP
VWWTF
0551,110Y
050 RWM
1000T19EIS8103547 Chevrolet
Cdorado Pickup
2
65
CIP
VWWTF
OUROY
767PIl
1GCDT19F278242314 Chevrolet
Colorado Pickup
07
70
Wastewater
EWWTF
059ROY
087RWM
1GCOT19E28815W5 Chevrolet
Colorado Pickup
08
80
FO
AWWTF
06CROY
922JOA
1GBFK29K98E778559 Chevrolet
Silverado 4X4 Ed Cab Pickup
08
05
FO
AWWTF
061ROY
954RVVM
1GBFK29K26E176541 Chevrolet
Silverado 4X4 Ed Cab Pickup
' OB
90
FO
AWWTF
062RQY
953RVVM
1GBFK29KSBE177202 Chevrolet
Siverado 4X4 Ext Cab Pickup(w/Plow)' 08
95
Water
EDWF
063ROY
45ORWO
STEPXA2NUMA5718 Toyota
Tacoma
OB
' 100
Lab
AWWTF
016ROY
613SZR
5TEPXA2K%5Z558938 Toyota
Pickup
' 00
' 105
FO
AWWTF
017ROY
743GFV
IGBJK34182EI59491 Chevrolet
1 To UhlityMuramax
02
115
Water
ADWF
479MOG
479MQG
5TFDW5F190050B18 Toyota
Tundra
14
120
Wastewater
AWWTF
019ROY
433TNY
4T1BK40K491.1097014 Toyota
Camry
' 09
125
Wastewater
EWWTF
020RQY
0706YNV
2F2TEWDB7YAF21009 Sterling
Dump Truck
00
130
Metering SeMce
AWWTF
021RQY
449MO
5TEUXA2N48Z5818W Toyota
Tacoma
' 08
135
Wastewater
AWWTF
022ROY
7738FF
2FZN4W084XAFDB821 Sterling
Dump Truck Tandem
99
140
FO
AWWTF
023ROY
094MG
1GDFK39GB8E287313 GNC
Pickup
06
170
rT
v/WWTF
02BROY
052N3Y
1FMYLSOFD011(D37017 Ford
Escape
05
175
FO
AWWTF
029ROY
453S25
1GCFK29K4BF210483 Chevrolet
C25 Full
' 08
160
FO
AWWTF
030ROY
685450G
1GCFK29K05E210292 Chevrolet
C25 Fall
' 08
185
CIP
WVWTF
031RQY
431TNY
4T1BK48KBBLI59B588 Toyota
Camry
09
190
MEC
ADWF
347ZEC
347ZEC
1GNSK4Eo1DR30088D Chevrolet
Tahoe
' 13
200
Water
ADWF
034RQY
9MTNY
1GCW44K79F138774 Chevrolet
25M Reg Cab (w4p1ow SliO gate)
D9
210
FO
AWWTF
035ROY
945TNY
1GCFK49KX9E135592 Chevrolet
25M Ext Cab
09
' 215
FO
AWWTF
036ROY
T78FM
11-MMA417=11BD52 International 7800
I-sW Jetting Truck
09
220
Water
EDWF
413WB
413WE
1G90KbCGBCF211193 Chevrolet
C25 FWI(w4ilow 89B gate)
' 12
230
CIP
VWWTF
031l
4MHON
5TEWM72IN15 2242148 Toyota
Pickup
03
235
FO
AWWTF
039RQY
452SZS
1GCHC29K-WE212407 Chevrolet
C25 Ful(w/plow)
08
240
Safety
AWWTF
D40ROY
437TNY
1GCDTIQE498144503 Che"W
Colorado Pickup
' D9
245
FO
AWWTF
041ROY
471HON
5fEWW72N)=43416 Toyota
Pickup
03
250
FO
AWWTF
6450QZ
645DOZ
1GB5KZFG2OZi50309 Chevrolet
Siverado Ext. Cab(w/Plav)
13
255
Metering Service
AWWTF
042ROY
879TNY
1GCDT1gE09B144241 Che—del
Colorado w/Topper
09
260
FO
AWVVTF
043ROY
510FRS
1GTFIG39G811182064 GMC
TVVan
01
270
Community RelaUcVIWWTF
479MOG
47BM]G
JTDKN3DU9E1749547 Toyota
Polus
14
275
FO
VWWTF
04SRQY
BBOTNY
1GCDT19E598144591 Chevrolet
Colorado Pickup
09
280
Wastewater
EWWTF
046ROY
431FON
1GCFK24L43EZ84158 Chevrolet
Pickup (Plow)
03
290
CIP
VWWTF
047ROY
438TNY
1GCDT/9E1gal44250 Chevrolet
Colorado Pickup
09
300
FO
AWWTF
04BROY
091WG
1GDHC29G88E249341 GNC
Pickup
08
305
NWedng Service
AWWTF
050ROY
435"
1GCDT79E898143970 Chevrolet
Colorado Pickup
09
310
FO
AWWTF
1151ROY
147BOYM
1GBGK24RffMS4252 Chevrolet
Pickup
97
320
FO
AWWTF
052RQY
946TH'
1GCFIK49K19E13S755 Chevrolet
2500 Ext Cab
09
325
FO
AWWTF
419VNB
419WB
1FDUFSHI'3CECO3012 Fad
Small Jetting Truck F-550 Chassis
12
330
FO
AWWTF
053RQY
032LANE
1 FDAF57F7XEA46122 Ford
with Small Dump Bed
99
335
FO
AWWTF
"WQZ
548DQZ
1GB2KVEGOD23501BB Chevrolet
Sllvenda Hct. Cub
13
340
Service Truck
AWWTF
414VAB
414WB
1GCJTHF9XC8151028 Che"Tdet
Colorado Pickup
12
355
Wastewater
VWWTF
692MOF
89=F
5TFPXAEN9EXWWI0 Toyota
Tacoma with Plow
14
360
Wastewater
AWWTF
693MOF
693MOF
STFPYAEMEX023561 Toyota
Tacoma
14
370
FO
AWWTF
02GROY
IGBWYEGBFZ138129 Chevrolet
Slle clo Double Cab
15
400
FO
917BHG
917BHG
1 FLS1MYSMA.1240880 International 76M
LonboyTrac or
10
405
FO
Ill
6701-100
A35OW Konatzu WA 320
Loader
11
410
FO
418MB
415WIS
1HTGSSJT1DJ235589 lnlenatknal 76M
Dump Truck
13
415
FO
D97URB
097UFB
1HTGSSJTXDJ235508 Intematknet 76M
Dump Truck
13
450
FO
No Plate
No Plate
KW2MV61613 Jain Deere
Skid Steer Loader
00
460
FO
AWWTF
No Plata
ATOZ14554 Bobcat
Skid Steer Loader
14
824
FO
962BHG
YMD%7
DWO24ED530950 John Dees
Loader
90
710
FO
963BHG
996CNF
T071=147089 Jahn Deere
Backhoe
07
829
Wastewater
8591XZ
318GNR
DM293C FMD
2W, Gorman Pump 6'
Be
830
FO
9600(2
YM(42
1551201.188957 ING CP
Nr Compressor
86
831
Toyota Fork UB for WW
B31
Waetawater
AWWTF
Toyola
Fork Litt
833
Wastewater
861D(Z
YM01437
4AGBLR034XCO2013 NUtlqulp
Generator #1 -Portable
99
834
FO
862DEZ
825Nv4_
1RIESS50271.008W7 Ranco
End Dump Trailer
07
835
FO
AWWTF
483WQG
1HTGSSNTBFHS1B85B International 70M
Dump Truck
14
837
Wastewater
SC38B-013 Bnowraear
Paddle Aerator
05
839
FO
8651XZ
Hill
1WGAII024NSOBI075 WTC
Lowboy Trailer
91
840
FO
Ill
YNU1438
4AGB1p03MCO29314 Mlti-Quip
Generator #2 -Portable
98
044
FO
567D2
YM71426
1B9CP0811WB278150 6 -in Pwr Prime Pomp
Pomp
98
547
FO
86802
859HOO
5F12S721081005072 Message Board
Message Board
08
1148
FO
869D(Z
860Fw
5F12S12I08100W73 Message Board
Message Bred
08
849
FO
870D(Z
858FU0
5F12S12I08IDC5374 Message Board
Movaage Board
08
850
Water
871 D(Z
144LANH
ID442303CO Homemade Trailer for welder Trailer
94
855
FO
Stearns
Sleamer
90
8W
FO
Mkava Jumping Jack
Jackhammer
90
865
FO
Jackhammer
Jackhammer
90
099
FO
9578FiG
1E98T1013DC2978M Trav,L-Vac 300
Vane Box Cleaner
13
9DO
FO
8721XZ
304AVE
30000136 TM -Vac
Valve Bon Claimer
00
901
FO
lil
6351-10P
TLV3009111 Trvi-Vac
Vatm Boo Cleaner
99
902
FO
874D(Z
LOM11
1SW1127XC241267 ONAN
Generator -Portable
99
903
FO
8750(Z
LD9012
1SOFF142ZM241268 ONAN
Generator -Portable
99
904
FO
4AG8112038XCO28314 OWN
Generator
905
Water
90121
SCY002322 Yamaha, Venture
Snowmobile
97
908
FO
AWWTF
Cmanmins
Generator-75OKw
99
907
Water
87602
598NPS
4TCSSIID68FKM3567 Snowbird Trailer
Sncwmc io Trager
08
908
FO
B77D(Z
554WS
1MRFAl BA51104741 Macey tracer for Dip
Trailer
05
909
Wastewater
978D(Z
931FOP
IMASA11144R173085 Trailer for Ozinata
Trailer
04
910
FO
8780(2
972W4
3CVrS202892122874 KIT Trailer (for Skid Steer)
Trailer
OB
911
FO
PortableGonerstor(IVVan) Generator -Portable
912
Wats
JYEBGP005BA012935 Yamaha Phazer PZWWAW Snowmobile
11
913
Wats
JYEBGPOMWI2942 Yamaha Phezer P7501VTAW Snownnobile
11
922
FO
B901XZ
855HOD
2682 Ir Rorvmer Prime
Pump Portable
03
824H
Wastewater
EWWTF
549H00
DW624FDG65M John Deere
Loader
98
2015 Town of Avon Vehicle
and Equipment Maintenance Contract
01/28/2015
Page 4 of 4