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PZC Minutes 120302 (2)Minutes of Planning & Zoning Commission December 3, 2002 Council Chambers Town of Avon Municipal Building 400 Benchmark Road I. Call to Order The meeting was called to order at 6:00 PM. II. Roll Call All current Commissioners were present . III. Additions and Amendments to the Agenda There were no amendments to the agenda. There were no additions to the agenda. IV. Conflicts of Interest Commissioner Evans is in conflict with Lot B, Avon Center at Beaver Creek Subdivision. V. Consent Agenda The Meeting Minutes from the November 19, 2002 Planning & Zoning Commission were approved unanimously. Chairman Evans made a motion to move Lot 1, Block 1, Filing 1, Eaglebend Subdivision Sketch Design Plan to the consent agenda. Commissioner Him motions for approval and Commissioner Smith seconds the motion. The motion passes unanimously. VI. Sketch/Final Design Plans A. Lot 1, Block 1, Filing 1, Eaglebend Subdivision Project Type: Single Family Home Sketch Design Plan Applicant: Galvin Design Moved to Consent Agenda B. Lot B, Avon Center at Beaver Creek Subdivision Project Type: PUD / Mixed Use Final Design Plan Applicant: Suites at Avon, LLC A project overview was provided by staff. The Final Design Plan complies with the approved PUD guide as well as the criteria as outlined by the Design Review Guidelines. No Commissioner questions for staff. Patrick Nook made the presentation for Applicant. He addressed the roof pitch and roof eaves within height restrictions. After permit has been issued, a mock up will be provided for color and material approval by Planning and Zoning Commission. Commissioner McClinton questioned the metal canopies proposed along the pedestrian mall. It was also determined that the skylight will be glass, not plastic. Lighting plans will be approved at a later date along with colors and materials, and the applicant is comfortable with this approach. Commissioner Smith verified with Mr. Nook that the sign program will be submitted for future for approval by the Commission. Commissioner Hirn mentioned the mockup timing needs to be coordinated so that guidelines are followed and construction is not held up. Staff was comfortable with this occurring, but wanted the condition to remain as recommended. Commissioner Macik voiced concern that the stair enclosure follow the staff recommendation and the tie in with Lot C bus shelter in very close proximity, either with roof pitch or material use. Commissioner McClinton verified the employee housing square footages were corrected as per the development agreement requirement. Commissioner McClinton clarified conditions 1 through 18, and asked to include canopy details in condition number 15, and lighting included in the mockup (condition 16). He also asked to clarify that all revisions to the approval and the conditions as requested required specific approval of staff or the Planning and Zoning Commission. Commissioner McClinton motions for approval of the Lot B, Avon Center at Beaver Creek Subdivision Final Design Plan with recommended conditions 1 through 18, including modifications to conditions 15 and 16 as noted. Commissioner Him seconded the motion. Motion carries 5 to 0. VII. Other Business A. Minor Projects. Lot 37, Block 2, BMBC Hot tub deck and screening Bob Borg The Commission had no questions on this minor project. B. Commissioner Appointments - Executive Session Minutes of P&Z Meeting December 3, 2002 Page 2 C. Art in Public Places Resolution 02-15 Staff briefly discussed the issue and recommended approval of the resolution. Commissioner Him would like an appreciation note to be included to the Arts Council. Commissioner Smith would like the potential future public art locations deleted add that future public art locations shall be formally approved by Council and Staff. Staff clarified that some forms of artwork do impede the vision at the roundabouts and that staff is interested in a review of the type of artwork in the roundabouts when they come up for rotation. Commissioner Smith makes a motion to approve Art in Public Places, Resolution 02-15 with modifications to the 2nd paragraph and a modification to the `future art work approval' language as recommended by the Commission. Staff read the revised resolution to the Commission, and Commissioner Karow seconded the motion. Motion carries unanimously. XIII. Adjourn Commissioner Him made a motion to adjourn, with Commissioner Smith seconding. The motion is approved unanimously. The meeting was adjourned at 7:10 PM. Respectfully submitted, Ruth Weiss Recording Secretary APPROVED: Chris Evans Chairman Michael McClinton Secretary Minutes of P&Z Meeting December 3, 2002 Page 3