TC Minutes 11-15-2016avo n
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, NOVEMBER 15, 2016
AVON TOWN HALL, ONE LAKE STREET
1. A CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:14 p.m. A roll call was taken and Council members
present were Sarah Smith Hymes, Scott Prince, Jake Wolf, Matt Gennett, Buz Reynolds and Megan
Burch. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Police Chief Greg Daly,
Public Works Director Gary Padilla, Recreation Director John Curutchet, Fleet Director Rego Omerigic,
Planning Director Matt Pielsticker, Executive Assistant to the Town Manager Preston Neill and Town
Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
Town Attorney Eric Heil requested a change to the title of the Executive Session. He requested the title
to read as follows, "a conference with the Town Attorney for the purpose of receiving legal advice on
personnel matters under C.R.S. §24- 6- 402(2)(b)." The agenda was approved with the addition.
3. PUBLIC COMMENT
Amy Phillips, Michael Cacioppo, Albert "Chico" Thuon and Betty Todd commented.
4. ACTION ITEMS
START TIME: 00:29:40
4.1. ACTION ON FUNDING REQUEST FOR THE 2017 COVER ROCK FESTIVAL IN THE AMOUNT OF $75,000 CASH AND
$7,500 OF IN -KIND SERVICES (TRUE LOCAL EVENTS & EVENT PRODUCER TOM DOBREZ & DIRECTOR OF
FESTIVALS & SPECIAL EVENTS DANITA DEMPSEY)
Michael Cacioppo and Amy Phillips commented.
Mayor Pro Tern Wolf moved to approve $75,000 cash request, with the condition that $45,150
will be given up front and the remainder ($29,850) will be put on hold in order for the Town to
assess if it would be feasible and cost effective for the Town to invest in "infrastructure"
equipment, such as fencing, electric, waste and tents, in order to offset for the producer and
the producers of future events. If the Town finds that it would not be cost effective to make
any investments to cover the costs associated with the remaining amount, the producer will
receive the remaining amount. Council Burch seconded the motion and it passed unanimously
by those present.
4.2.APPROVAL OF THE OCTOBER 25, 2016 MINUTES (ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
Councilor Burch moved to approve the October 25, 2016, minutes. Mayor Pro Tern Wolf
seconded the motion and it passed unanimously by those present. Councilor Gennett and
Councilor Reynolds abstained.
4.3.MOTION TO SET FUTURE MEETING DATES
4.3.1. MOTION TO SETTHE NEXT REGULAR COUNCIL MEETING TO SWEAR IN NEW COUNCILORS
4.3.2. CONSIDERATION OF A MOTION TO SET A PUBLIC HEARING ON DECEMBER 5TH FOR PRESENTATION OF
THE AVON HOTEL
4.3.3. CONSIDERATION OF A MOTION TO SET A TOWN COUNCIL RETREAT IN DECEMBER
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AV on
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, NOVEMBER 15, 2016
AVON TOWN HALL, ONE LAKE STREET
Council agreed to set the swearing in of new Councilors for Thursday, November 17, 2o16.
Council agreed to set a Public Hearing for December 5, 2o16, for presentation and public
hearing of the Avon Hotel.
Council agreed to set December 12, 2016, as the date for the Town Council Retreat from 11:oo
a.m. to 5:00 p.m.
5. WORK SESSION
START TIME: 01:32:31
5.1. PRESENTATION OF THE TOWN OF AVON CONSERVATION EASEMENT PROPOSAL AND EAGLE COUNTY
PARTNERSHIP TO SUPPORT WALKING MOUNTAINS SCIENCE CENTER IN ACQUIRING APPROXIMATELY SIX ACRES
ALONG BUCK CREEK, SOUTH OF THE EXISTING CAMPUS TO EXPAND OPEN SPACE, PUBLIC EDUCATIONAL
PROGRAMMING AND PUBLIC RECREATION ACCESS (TOWN ATTORNEY ERIC HEIL)
Michael Cacioppo commented.
5.2. PRESENTATION OF OPTIONS FOR ADDING DEED RESTRICTED EMPLOYEE HOUSING UNITS AND/OR A
RESIDENTIAL MIX WITH EMPLOYEE AND FREE MARKET UNITS TO THE NEW TOWN HALL
(TOWN ENGINEERJUSTIN HILDRETH)
Michael Cacioppo and Amy Phillips commented.
6. WRITTEN REPORTS
6.1. MONTHLY FINANCIALS REPORT (BUDGET ANALYST KELLY HUITT)
7. MOTION TO CONTINUE REGULAR MEETING FOR A MEETING OF THE URBAN RENEWAL AUTHORITY
START TIME: 03:53:40
Mayor Fancher moved to continue the Regular Meeting. Councilor Burch seconded the motion and
it passed unanimously by those present.
8. CALL TO ORDER OF THE CONTINUED REGULAR MEETING
Mayor Fancher called the meeting to order at 8:59 p.m. A roll call was taken and Council members
present were Matt Gennett, Buz Reynolds, Megan Burch, Jake Wolf, Sarah Smith Hymes and Scott
Prince.
9. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
10. MAYOR & COUNCIL COMMENTS
11. TOWN MANAGER UPDATE
12. EXECUTIVE SESSION PURSUANT TO COLORADO REVISED
DISCUSSING PERSONNEL MATTERS
Council convened into Executive Session at 9:10 p.m.
Executive Session ended at 11:43 p.m.
STATUE 24- 6- 402(4)(F) FOR THE PURPOSE OF
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Avon
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, NOVEMBER 15, 2016
AVON TOWN HALL, ONE LAKE STREET
Council reconvened into regular session at 11:43 p.m.
13. ADJOURNMENT
There being no further business to come before the Council, the regular meeting adjourned at 11:43 P.M.
APPROVED:
Jennie Fancher
Jake Wolf
Matt Gennett
Megan Burch
Albert "Buz" Reynolds
Scott Prince
Sarah Smith Hymes
RESPECTFULLY SUBMITTED:
Debbie Hoppe, Town C erk
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