11-15-2016 Third Amendment to Agreement between Eagle County and Town of Avon for Bus Storage & Service at the I-70 Regional Transportation Operations Facility.*
THIRD AMENDMENT TO AGREEMENT BETWEEN
EAGLE COUNTY, COLORADO
AND
TOWN OF AVON FOR BUS STORAGE & SERVICE AT THE I -70 REGIONAL
TRANSPORTATION OPERATIONS FACILITY
t-
THIS THIRD AMENDMENT ( "Second Amendment ") is effective as of the S- day of
,/i vee— 642 , 2016 by and between Eagle County, Colorado, a body corporate and politic
(hereinafter "County ") and the Town of Avon, a Colorado home rule municipality (hereinafter
"Town "). The County and Town shall collectively be referred to as the "Parties."
RECITALS
WHEREAS, the Parties entered into an agreement dated the 29th day of October, 2013, for Bus
Storage and Service at the I -70 Regional Transportation Operations Facility (the "Original
Agreement "); and
WHEREAS, by a First Amendment dated the 9`h day of December, 2014, the Parties modified
the scope of Services and compensation as set forth in the Original Agreement; and
WHEREAS, the Parties desire by this Third Amendment to further modify the scope of Services
and compensation as set forth in the Original Agreement.
THIRD AMENDMENT
NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as
set forth below, the Parties agree as follows:
1. The Original Agreement shall be amended by the replacement in its entirety of
Exhibit A -3 (the Lease Payment Calculation), with the new Lease Payment
Calculation attached hereto as Exhibit A4, and incorporated herein by reference.
2. The Original Agreement shall be amended by the replacement in its entirety of
Exhibit B (Avon Fleet Maintenance Service Rate Sheet), with the new Rate Sheet
attached hereto as Exhibit B -1, and incorporated herein by reference.
3. Capitalized terms in this Third Amendment will have the same meaning as in the
Original Agreement. To the extent that the terms and provisions of the Third
Amendment conflict with, modify or supplement portions of the Original Agreement,
the terms and provisions contained in this Third Amendment shall govern and control
the rights and obligations of the parties.
4. Except as expressly altered, modified and changed in this Third Amendment, all
terms and provisions of the Original Agreement shall remain in full force and effect,
and are hereby ratified and confirmed in all respects as of the date hereof.
MV AE a
B'
Eagle County O, orney's Office
C16 -424 By. Eagle County commissioners' office
5. This Third Amendment shall be binding on the parties hereto, their heirs, executors,
successors, and assigns.
IN WI'T'NESS WHEREOF, the parties hereto have executed this Third Amendment to the
Original Agreement the day and year first above written.
COUNTY OF EAGLE, STATE OF COLORADO,
By and Through Its BOARD OF COUNTY
COMMISSIONERS
Y:
^ * J a e McQueeney, Ch irman
*
Attest:
a��
Tay. �t" • C�(►t,�
Teak J. Simonton, Clerk to the Board
TOWN OF AVON
By:
a
AL�ij; Virginia C. Egger, Town Manager
Attest:
y. --
Debbie Hoppe, T Clerk
. •,,..•....•• may.
7
Eagle County Am Scope and Comp Final 5/14
1 -70 REGIONAL TRANSPORTATION OPERATIONS FACILITY
EXHIBIT A-4
LEASE PAYMENT CALCULATION
LEASE RATES AND CHARGES
Lease payment calculations consist of Capital, Operations and Maintenance ( "O &M "), and Asset Management and will
be charged as a budget neutral operation. Capital and Asset Management charges will remain fixed for the term of the
Agreement. O &M costs will be audited each year and may be subject to change upon written notice by the Town of
Avon no later than June1 of any given year, which adjustment shall take effect no sooner that January 1 of the
succeeding year.
Operations anti
Maintenance Cast
Comments
FY 2016
FY 2017
Current Cost
Projected Costs
Utilities
$
37,050
$
37,133
$25,356 - Gas x.62% _ $15,832
$29,724 -Electric x 62% = $18,428
$4,635 - Water & Sanitation x 62% _ $2,873
Snow Management
$
6,750
$
6,750
$11,250 1year -all of Swift Gulch (60140
Transit /Fleet)
Pest Control
$
125
$
125
Security
$
2,000
$
2,000
Broad band /Internet /Wi -Fi
$
$
-
Se arateCountylineinuse
Janitorial
$
6,494
$
6,494
Winter -2hrs /day x 7 days /week x 21 weeks x
$21.82 1hr. = $6,415 x 62%= $3,977
Summer- 2hrs /day x 3 days /week x 31 weeks x
$21.821hr. = $4,059 x 52% = $2,517
Coffee Service
$
11000
$
1,000
Telephone
$
11550
$
1,550
$2,500x62%
Insurance Premium
$
8,249
$
8,497
$13,705x62%
HVAC Maintenance Contract signed 4/2014-
$12,950 x 62= $8,029
Elevotor Maintenonce /Fire Alarm $4,900 x
62 %= $3,038
Building Maintenance
$
12,555
$
12,555
Boller Inspection $2,000 x 62 %= $1,240
Fire Extinguisher Maintenance $400 x 62%=$248
Total
$
75,773
$
76,104
Per bus $Wuper month
$,
_`263,
$
264
SHARED WITAL INVESTMENT (Capital Portion)
Local Match(credit $568,843 for residual value
& for design contributions: ECO $238,000 & TOA
$146,332
$ 1,289,489
funded via
bonds by
TOA
Number of Indoor Stalls
24
Replacement Frequency
interest rate
4.691458%
TOA's bond
rate
duration (years)
40
years
# monthly payments
480
months
equivalent monthly rate
0.3910%
Number of Stalls
Amortized capital, total
$5,957
/month
Amortized capital, per bus per month
$248
/bus /month
Amortized capital, per bus per season
$2,978.35
/bus /year
SHARED ASSET MANAGEMENT (AM
portion
Target Asset Replacement Fund
$ 550,000
HVAC,
pavement,
misc.
repairs
Replacement Frequency
25
years
Linear set aside target
$ 22,000
per year
Local Match Needed
100%
/bus /month
Local Match AM Set Aside
$ 22,000
total per
year
Number of Stalls
24
/bus /year
$ 76
/bus /month
Total Monthly for 9 Buses
$ 917
/bus /year
LEASE PAYMENT SUMMARY BUSES
LARGER THAN 32 FT.
FY 2015
Capital portion
$248
/bus /month
0 &M portion
$264
/bus /month
AM portion
$ 76
/bus /month
Total Monthly
$588
/bus /month
Total Seasonal
$7,056
/bus /year
Total Monthly for 9 Buses
$63,SO4
BUSES SMALLER THAN 32 FT.
(Four buses in a row instead of three)
$471
BUS WASH COSTS Exhibit A -4
Operation and Maintenance Costs
2016
Current
2017
Projected
Comments
Utilities
$
3,550
$
3,550
Gas -14% of $25,356 =$3,550
$
4,161
$
4,161
Electric - 14% of $29,724 = $4,161
$
91500
$
9,785
Water dedicated line - $9,500 x 3%
Trash
$
1,200
$
1,200
Modem
$
1,500
$
1,500
Modem
R &M Buildings and Facilities
$
12,950
$
12,950
HVAC Maintenance Contract $12,950
R &M Other Specialized Equipment
$
4,000
$
4,000
Other Purchase /Contract Services
$
8,500
$
8,500
sludge removal -storm drain clean out
Staff Time
$
9,152
$
9,568
Bldg Maintenance Staff @ Shrs /week x $23
Other Misc Operating Supplies
$
9,550
$
9,550
Soap, nozzles, etc.
Bus Vault Removal and Probing
$
7,740
15 min/bus = $5.00/bus x 129 avg. bus wash
/month x 12 months =1548 total yearly
TOTALYearly Expenses
$
64,063
$
72,504
Number of Vehicles Washed (2016 Data )
$
2,859
$
2,997
FY2016 projected to end of year
Bus Wash/Carriage Wash
$
1,928
$
1,928
FY 2016 projected to end of ear
Car Wash
$
931
$
931
FY2016 projected to end of year
Total E uivilant Washes
$
6,715
$
6,715
Bus are 3 times cars
Cost /e uivilant washes
$
10
$
11
Cost / Bus Wash
$
29
$
32
Cost to for Car to use Avon Bus Wash
$
7
$
8
Fee for Avon Employee to wash bus
$
20
$
22
EXHIBIT B -1
AVON FLEET MAINTENANCE SERVICE RATE SHEET
1. Contractor Services and Hourly Rate:
At the verbal or written request of ECO, Avon may provide repair and
replacement work for ECO buses. For any such repair or replacement services,
ECO will pay Avon a unit hourly shop rate of $107.00 per hour for light duty
vehicles and equipment and $116.00 per hour for heavy duty vehicles and
equipment. Materials and sublet work shall be charged at cost plus twenty
(20 %).
2. Warranty:
Contractor will perform all services in a prompt, efficient and workmanlike
manner. Contractor shall promptly correct any defective work. This warranty
shall be in lieu of all other warranties, express or implied. Contractor's sole
liability hereunder, whether in tort or in contract, is expressly limited to the
warranty provided for herein.
Exhibit B
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