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PZC Packet 06-02-2009 (2)AVO C O L O R A D O WORK SESSION (5:00pm — 5:30pm) Town of Avon Planning & Zoning Commission Meeting Agenda for June 2, 2009 Avon Town Council Chambers Meetings are open to the public Avon Municipal Building / One Lake Street Discussion of Regular Meeting agenda items. Open to the public. REGULAR MEETING (5:30pm) 1. Call to Order II. Roll Call III. Additions and Amendments to the Agenda IV. Conflicts of Interest V. Consent Agenda • Approval of the May 19, 2009 Meeting Minutes DESIGN REVIEW VI. Minor Project Saltwater Cowboy Property Location: Lot 20, Block 2, Benchmark at Beaver Creek Subdivision Applicant. Stephen Bullock/ Owner. Mistral, Inc. Description: A proposal for an outdoor seating area for the serving of food and beverages. The proposed modifications will be constructed using cedar planters and planks. The proposed modifications will enclose approximately 1,500 square feet. VII. Other Business • Planning and Zoning Commission Resolution and Certificate of Appreciation for Christopher Evans Master Sign Program Amendment for the Seasons to be reviewed and the next meeting VIII. Adjourn Posted on May 29, 2009 at the following public places within the Town of Avon: • Avon Municipal Building, main lobby • Avon Recreation Center, main lobby • Alpine Bank, main lobby • Avon Public Library • On the Internet at httD://www.avon.ora / Please call (970) 748.4030 for directions AVON C O L O R A D O Town of Avon Planning & Zoning Commission Draft Minutes from the May 19, 2009 Meeting Avon Town Council Chambers Meetings are open to the public Avon Municipal Building / One Lake Street WORK SESSION (5:00pm — 5:30pm) Discussion of Regular Meeting agenda items - Open to the public. REGULAR MEETING (5:30pm) 1. Call to Order II. Swearing in and Appointment of Commissioners Chris Green, Leslie Roubos, and Paul Anderson — all took and signed the Oath Appointment of Chairperson, Vice Chairperson, Secretary, and Commission Liaison to the Village at Avon Design Review Board Chair: Struve nominated Goulding; Green nominated himself, Todd wins 6-1 Vice Chair: Struve nominated Green, Green wins 7-0 Secretary: Roubos nominated Struve, Struve wins 7-0 Liaison to Traer Metro DRB: Prince 4-3 Discussion: Eric Heidemann brought up idea of having a face-to-face meeting between the Commission and Council members. Commissioner,Struve then went through a list of general suggestions for the Commission's consideration: "tighter linkage with all members of Town Council; better feedback process to Council on recommendations; more efficient meetings; improved relationship with all applicants; formalized financial evaluation process; and, all subcommittees should be selected by the P&Z and regularly report back to the Commission". Eric responded by stating the Com Dev subcommittee is the best avenue for steering Commissioner feed- back to the Council and public. Commissioner Green commented on meeting protocol and time for public comment being at an appropriate time after the Commission's dialogue is finished. Staff suggested the Chair has the authority to set forth rules of conduct. III. Roll Call IV. Additions and Amendments to the Agenda V. Conflicts of Interest (none) VI. Consent Agenda 0 Approval of the May 5, 2009 Meeting Minutes, Motion: Green; Second: Prince 5-2 DESIGN REVIEW VII. Sketch Design Review Public Works Facilities Property Location: Lots 1A & 1 B, Swift Gulch Addition Applicant: Jennifer Strehler, Director of Public Works and /Owner.• TOA Description: A proposal for new Public Works facilities on the Swift Gulch site. The proposed buildings will be a new Bus Barn, Administration building, Shops building, and covered cinder storage. The proposed buildings will be predominately finished with stone, recycled wood siding, standing seem metal. Jennifer Strehler, Director of Public Works and Transportation, gave a detailed (54 slides)* PowerPoint presentation following a brief introduction given by Matt Gennett, Planning Manager. Discussion: The tower elements too prevalent in terms of echoing the character of the predominant feature onsite today: the tower element on existing fleet maintenance building. Commissioner Comments: Q: How much does LEED add to the cost? A: Doesn't matter, its a condition for the grant qualification. Green: Computer models — referencing the Commercial/Industrial Guidelines — couple things should be pointed: roof pitches & slopes; the admin building is incongruous and looks like something got slapped onto it; bus barn colors are fine on Rendition 1 but the long, linear, continuous roof ridge does not meet the Guidelines; site layout is fine; landscaping plan — xed- scape would be preferable/no irrigation -intensive plantings. Struve: the design has come a long way and what has been accomplished is appreciated; towers look clunky; roof line it too long/linear; darker earth tones; architecture should mimic new fire station's and vice versa if possible; materials that blend/patina and weather over time would be preferable. Roubos: mountain architecture has not been achieved like it has been with the Beaver Creek (barn) example shown; roof colors will contrast with each other too much should be darker; landscape should do its job; concerned with guests of BC seeing this from the golf course; stone accents are good; simple colors (rendering 3) better, no white doors on the garages; admin building rendering 4 is best but still looks very modern. Prince: good job so far; site layout, phasing, landscape are good; bus barn's translucent glazing might look dated and be an eyesore in 15-20 years, hard time picturing what it'll look like, picturing the space shuttle; break-up ridgeline on bus barn; towers as depicted and with translucent panels are show -stoppers; building height; colors should be natural, no white garage doors; sage greens are a good/natural color scheme. Lane: really excited about the bus barn and admin buildings; echoed concerns of other commissioners, especially with respect to natural colors; towers are good for the design but without the glazed panels -too synthetic in appearance; glass would lighten the building's mass if used differently; Phil's point about patina materials, aging, is very valid. Anderson: would like to see Planning/Engineering comments at Final Design; roof pitches and slopes should be steeper; site coverage verified; tower on bus barn looks okay; glazing system seems excessive and monolithic; break-up ridgeline as stated earlier; admin building seems a bit too modem but solar panels are very important, as they are on other roof forms; OSHA yellow should be depicted on bollards as required; stone looks good. Goulding: good job on balancing act in bringing the whole thing together; P&Z shares the enthusiasm of the applicant; existing building not something to mimic, start a new design theme, the barn theme and character depicted in the Initial Sketch slide; lighting from the inside emanating out could be a concern; the importance of function over form of the site should not effect site disturbance off-site; noise possibly an issue; natural, blending colors (olives, browns, sages); snow storage areas, rethink design of snow removal plan, and maybe reduce paved areas; screen / mitigate views of retaining walls with landscaping; retaining walls viewed in same plane as 60' building appears massive; solar panel structured independent of buildings; phasing and funding; coordinated, phased landscape plan to cover unfinished phases; limited offsite viewing opportunity is huge advantage for this project, buildings, etc, will be well hidden from public views; bus barn is plain and boring & admin is too busy - balance out the two extremes; cinder cover details not clear. VIII. Other Business • Staff Approvals for "No Parking" Signage IX. Adjourn Segue Staff Report MINOR MODIFICATION VQ N C 0 L 0 R A D 0 June 2, 2009 Planning & Zoning Commission meeting Report date: May 29, 2009 Project type: Exterior Modifications Legal description: Lot 20, Block 2, Benchmark at Beaver Creek Subdivision Zoning: TC — Town Center Address: 48 E. Beaver Creek Boulevard Introduction The applicant, Stephen Bullock, is proposing to delineate a temporary outdoor seating area using cedar planks and planters for the area east and south of the existing Saltwater Cowboy restaurant and retail store. The proposed modification would be placed on the perimeter of an approximately 1,500 square foot outdoor patio area. The proposed materials would be comprised of two materials: two foot (2) by two foot (2) cedar planters and eight foot (8') long cedar planks. The proposal is to place a four foot (4') tall tree in each of the ten (10) planters and flower pots placed on top of the planks. The applicant is proposing to have the outdoor dining area for the summer months only and will dismantle and store the materials during the rest of the year. Given the limited height of the proposed cedar planters (2) and planks, Staff has concerns over the visibility and stability of the proposed improvements. Staff is recommending the Commission table this application in order to allow the applicant to revise their proposal to incorporate Staffs concerns as stated above. Attached to this report are a Vicinity Map (Exhibit A), pictures of the proposed materials (Exhibit B) and a site plan (Exhibit C). Design Review Considerations According to the Town of Avon Residential. Guidelines, Section 7, the Commission reviewing the design of this project: Commercial, and Industrial Design Review ;hall consider the following items when 1. The conformance with setbacks, massing, access, land use and other provisions of the Town of Avon Zoninq Code. • Allowed use: The proposed outdoor seating use is permitted given the Town Center (TC) zoning. The applicant will have to apply for a revised liquor license to allow for the outdoor serving of alcoholic beverages if this application is approved. Town of Avon Community Development (970) 748-4030 Fax (970) 949.5749 Lot 20, Block 2, Benchmark at Beaver Creek Subdivision — Saltwater Cowboy Outdoor Seating °�� June 2, 2009 Planning & Zoning Commission meeting Page 2 of 5 �V ON • Density. The proposed modification does not affect the overall density of the project. • Lot Coverage: The outdoor seating area is located on top of the existing patio and will not affect the overall lot coverage. • Setbacks: The setbacks are typical for Town Center (TC) zoning, twenty-five foot (25') front yard setback that is measured from E. Beaver Creek Blvd and seven and one-half foot (75) side yard setbacks that are measured from the two sides of the property. The proposed modifications appears to be fully within all setbacks and easements, however Staff recommends the applicant provide a scaled site plan inclusive of the setbacks and easements to verify compliance with zoning standards. • Easements: As stated above, it appears that the application does not impact existing easements and Staff recommends the applicant provide a scaled site plan to verify compliance. • Building Height. The proposed modifications will not affect the overall height of the building. • Grading/Drainage: There are no modifications to the existing grading or drainage of this property. • Parking: The proposed modifications will not alter the parking requirements for the existing building. The additional outdoor seating area is considered a portion of the restaurant and the Town of Avon's parking code specifically states that outdoor seating is exempt from the parking requirements. 2. The general conformance with Goals and Policies of the Town of Avon Comprehensive Plan, and any sub -area plan which pertains. The project complies with the Town of Avon Comprehensive Plan and all other sub- area plans. 3. Whether adequate development rights exist for the proposed improvements. The proposed modifications do not alter the development rights for the property. 4. The Final Design plan is in general conformance with Sub -Sections A through D of the Residential. Commercial, and Industrial Design Guidelines. A. Site Development: o Site Design: This application complies with this subsection of the Design Guidelines given the location of the proposed improvements. The guidelines state that outdoor dining should consider passive solar energy and weather conditions when choosing a location. The proposed modifications are to the south and east of the existing building and are in the best location for passive solar gain. o Site Access: The proposed modifications alter the pedestrian access around the existing building by limiting the amount of space for pedestrian movement. Staff believes that there still will be enough room left for Town of Avon Community Development (970) 748-4030 Fax (970) 949-5749 Lot 20, Block 2, Benchmark at Beaver Creek Subdivision — Saltwater Cowboy Outdoor Seating °M' June 2, 2009 Planning & Zoning Commission meeting Page 3 of 5 �� N pedestrian movement, but with a scaled site plan for the property this can be verified. o Parking and Loading: As stated earlier this proposal will not affect the parking and loading for the property. o Site Grading: There are no proposed modifications to the existing grading on the site. o Snow Removal and Storage: The proposed modifications will not alter the snow storage area as the outdoor seating area will only be in place during the summer months. B. Building Design: o Building Materials and Colors: The proposed materials, as stated earlier in this report, are two foot (2') square by two feet (2') tall planters and eight foot (8) long planks. Both of the materials will be made of cedar and will remain in a natural state. As proposed, the materials do not appear to complement the outdoor seating area in front of Vin48 and are visually incompatible with the existing building. As stated earlier in this report, Staff has concerns about the visibility and stability of the proposed improvements. C, Exterior Walls, Roofs, and Architectural Interest. As proposed, the wall colors and materials should be compatible with the site and the surrounding buildings. The architectural character of the proposed modification meets the requirements of the Design Guidelines and is compatible with the surrounding neighborhood. C. Landscaping: o Design Character The proposed modifications will alter the landscaping surrounding the existing building. As stated earlier in this report, the applicant is proposing to place four foot (4') tall trees in each of the ten (10) cedar planters in addition to flowers along portions of the cedar planks. Specific plant types/species have not been proposed and Staff recommends the applicant place drought tolerant plants in the proposed planters. Staff questions the viability of generic trees in the proposed planters and has suggested shrubs as a more suitable option. o Irrigation/Watering: There will be no modification to the existing, permanent irrigation plan. o Fencing and Screening: The Design Guidelines specify three (3) types of fencing that are permissible in commercial areas: open split rail fences (two rails); four foot (4') tall solid wood fences; and six foot (6') tall solid wood fences. Although the applicant isn't proposing a fence, the perimeter of the outdoor seating area does function in the same manner as a fence. The applicant is not proposing to use any of the three options, but Staff has determined that the proposed design is acceptable due to the use as a perimeter of an outdoor seating area. Town of Avon Community Development (970) 74SA030 Fax (970) 949.5749 Lot 20, Block 2, Benchmark at Beaver Creek Subdivision — Saltwater Cowboy Outdoor Seating June 2, 2009 Planning & Zoning Commission meeting Page 4 of 5 AyUN, 5. The compatibility of proposed improvements with site topography, to minimize site disturbance, orient with slope, step building with slope, and minimize benching or other significant alteration of existing topography. The proposed modifications do not affect the existing vegetation or site topography. 6. The appearance of proposed improvements as viewed from adjacent and neighboring properties and public ways, with respect to architectural style, massing, height, orientation to street, quality of materials, and colors. The appearance of the proposed improvements should be high quality and compatible with the surrounding improvements. 7. The objective that no improvement be so similar or dissimilar to others in the vicinity that monetary or aesthetic values will be impaired. No monetary or aesthetic values will be impaired with the proposed modifications. 8. The general conformance of the proposed improvements with the adopted Goals, Policies and Programs for the Town of Avon. The project is in general conformance with the Town's adopted goals and policies and is a use by right pursuant to the Wildridge Subdivision. Staff Recommendation Staff recommends the Commission TABLE this Minor Modification application for an outdoor seating area for the Saltwater Cowboy restaurant on Lot 20, Block 2, Benchmark at Beaver Creek Subdivision. Recommended Motion "I move to TABLE the Minor Modification application for an outdoor seating area for the Saltwater Cowboy restaurant on Lot 20, Block 2, Benchmark at Beaver Creek Subdivision with the following FINDINGS: The applicant must revise the application to provide more of a verticaf/visible presence and physical stability to the method of delineation for the outdoor seating area and liquor license boundary prior to approval; and, 2. Prior to approval, the applicant must provide a scaled site plan that shows all site improvements as well as easements and setbacks to ensure that there is ample pedestrian circulation through the site and that the proposed improvements do not encroach into any setback or easements. If you have any questions regarding this project or any planning matter, please call me at 748-4023, or stop by the Community Development Department. Respecffully submitted, Jared Barnes Planner I Town of Avon Community Development (970) 7484030 Fax (970) 949.5749 Lot 20, Block 2, Benchmark at Beaver Creek Subdivision — Saltwater Cowboy Outdoor Seating June 2, 2009 Planning & Zoning Commission meeting Page 5 of 5 Exhibits: A: Vicinity Map B: Photos of the existing structure C: Reduced plan sets Town of Avon Community Development (970) 7484030 Fax (970) 949-5749 0 OW iI Yil 1 OA 4 Exhibit B Jared Bames. r m: sales@saltwateroowboy.org .t: Tuesday, May 12, 2009 6:13 PM To: Jared Barnes Subject: swcowboy planters for boundary Attachments: EBAY 014.jpg; EBAY 015.jpg; EBAY 013.jpg Here is an example of the planters I plan to use for the boundary on the patio w/ outside seating. The planters will be filled w/ an approx. 4' tree and connecting together w/ a 1" X 4" cedar plank that holds some blooming flowers. Also attached Is an example of the kind of tables I will be using. Thanks, S 1EN BULLOCK SA�i WATER COWBOY LLC SURF AND TURF APPAREL 0048 E BEAVER CREEK BLVD AVON, CO 81620 OFFICE/FAX (970)949-3308 5/13/2009 Lik M OF a3 w th a3 w th I-! I- La 0 0 '1 rul I 11 0 a A 4 �a 9 TOWN OF AVON PLANNING AND ZONING COMMISSION RESOLUTION NO. 09-18 SERIES OF 2009 A RESOLUTION FORMALLY RECOGNIZING CHRISTOPHER EVANS ON HIS DEDICATION TO THE PLANNING AND ZONING COMMISSION OF THE TOWN OF AVON, COUNTY OF EAGLE, STATE OF COLORADO WHEREAS, the Planning and Zoning Commission and the Town Council formally recognize Christopher Evans for his public service to the Planning and Zoning Commission for the past twelve (12) years; WHEREAS, the Planning and Zoning Commission and the Town Council formally recognize and appreciate Christopher Evans for his public service to the Planning and Zoning Commission acting as the Chairman for the past ten (10) years; WHEREAS, the Planning and Zoning Commission and the Town Council formally recognize and appreciate Christopher Evans for his dedication and time spent directing the Town of Avon Planning and Zoning Commission towards improved processes and guidelines; and, WHEREAS, the Planning and Zoning Commission and the Town Council formally recognize and appreciate Christopher Evans for his public service to the Town of Avon and the Zoning Advisory Committee to draft a new Unified Land Use Code. NOW, THEREFORE, BE IT RESOLVED, that the Planning and Zoning Commission formally recommends to the Town Council of the Town of Avon approval of Resolution No. 09-18, Series of 2009, formally thanking Christopher Evans for his years of public service. ADOPTED THIS DAY OF June, 2009. TOWN COUNCIL TOWN OF AVON, COLORADO Mayor ATTEST: Town Clerk