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PZC Minutes 05-01-2007 (2)Town of Avon Planning & Zoning Commission '�� Meeting Minutes for May 1, 2007 AVONAvon Town Council Chambers C O L O R A D O Meetings are open to the public Avon Municipal Building 1400 Benchmark Road - WORK SESSION - (5:OOpm - 5:30pm) Discussion of regular meeting agenda items. - REGULAR MEETING - I. Call to Order The meeting was called to order at 5:30 pm. II. Roll Call All Commissioners were present. III. Additions and Amendments to the Agenda Item X,Sketch Design Review — Residential, A. Beowulf Single -Family, Property Location: Lot 6, Western Sage PUD / 5775 Wildridge Road East, be moved to the last item on the Agenda. IV. Conflicts of Interest There were no conflicts of interest to disclose. V. Consent Agenda • Approval of the April 3, 2007 Meeting Minutes. • Approval of the Amendment to the Agenda. Commissioner Green motioned to approve the Consent Agenda. The motion was seconded by Commissioner Lane. All Commissioners were in favor and motion passed unanimously with a 6-0 vote. Commissioner Foster abstained due to her absence at the meeting. VII. Transit Center Snowmelt— CONTINUED Property Location: Benchmark Court, Avon Transit Center Applicant Design Workshop /Owner. Town of Avon Description: Follow up to condition of approval by Planning and Zoning Commission to provide snowmelt at the new Avon Transit Center location. Last review took place at the January 16, 2007 meeting. Jeff Schneider, Town of Avon Engineer, presented the proposed changes to the Transit Center to the Commission. Proposed changes/modifications were to tube only in pedestrian areas and approved by Town Council at their April 24, 2007, meeting. This area included bus turning areas to alleviate any safety concerns. The bid price per the approval was $3,500,000 and $2,500,000 was on the working budget with the contract. A $2.1 million dollar grant was given by CDOT that mandated the Transit Center can not change its appearance and the money must be spent this year. ' Mr. Schneider did mention schedule concerns. Snowmelt is necessary and offers a high level of service. Construction costs prevent the boiler installation at this time. A centralized system would be addressed in the near future, one to two years maximum. Norm Wood, Town of Avon Engineer, mentioned three options: 1. Temporary boiler above ground; 2. Lot 61 tie into their parking structure; and 3. Tie into a central parking system. Justification for these options were that everything was open and easier to maintain, and a good proposal for the time being. Commissioner concerns included turning radius for the bus safety, definition of 'future', budget issues, plowing of areas with pavers installed, discussion of solar exposure in the vicinity, current winter driving in area was dangerous, concerns with long term safety and consistency with Planning and Zoning Commission conditions. Mr. Wood mentioned that the design of Main Street required snowmelt. Commissioner Green commented on paving with asphalt with tubing installed and do pavers at a later date, asphalt was a better solar melter and reduced the carbon imprint; or install tubing and await boiler installation in the future. Commissioner Lane mentioned that there are pavers everywhere 'currently. Commissioner Struve noted that pavers denoted pedestrian walkways and asphalt was for vehicular areas. Commissioner Evans remarked that if this set the tone for the Mall project, would rather see a temporary boiler installed this summer. Commissioner Green voiced that it would eliminate where the plowed snow goes to. Mr. Wood expressed that alternatives would be examined and would prefer to come back to the Commission but needed approval to put out to bid and get contract that would be subject to temporary boiler and paver replacement. Commissioner Goulding commented that he was leery of future promises and preferred a temporary boiler and continued with issues of tubing not in use, not designed for it; supports operational Snowmelt with a temporary boiler and the area to tube. Commissioner Evans mentioned the heated to unheated junctures are critical and sees no issue with the installation of the tubing. Commissioner Struve stated that the gondola will run in December and people will get to it one way or another thus commenting the need to snowmelt in critical areas. Commissioner Smith voiced that the pedestrian area needed to be snowmelt since people would be at risk otherwise. Commissioner Green motioned for conditional acceptance of Item VII, Transit Center Snowmelt, Property Location: Benchmark Court, Avon Transit Center, with the conditions that temporary snowmelt put in place for the 2007-2008 winter season to the greatest degree possible but the minimum includes the north south connector through bus pedestrian way and the pedestrian walkway to the bus shelter and that the Town come back to the Commission to describe their findings regarding temporary snowmelt and boiler and the final configurations based on their cost engineering that is going to be done. Snowmelt findings have to be: 1. public safety, pedestrian safety as a paramount issue; 2. establishing the precedent for the way the Commission wants the development to be viewed and the flavor, character and quality was very critical and that should be addressed from the outset as a very important part of this and that the differentiation of the pedestrian and vehicle way is of primary importance here. Commissioner Struve seconded the motion and the motion passed with all Commissioners in favor with a 7 — 0 vote. VIII. Final Design - Commercial Timeshare - CONTINUED Property Location: Lot 3, Riverfront Subdivision / 218 Riverfront Lane Applicant: Aleksandr Sheykhet / Owner. East West Resort Development XIV LOP LLP Description: The applicant is proposing a Final Design application for the "Timeshare West" building in the Riverfront Subdivision. The building would contain 34 timeshare units (39 at buildout), which are two bedroom units each with the ability to have lock -off units. At the ground level there is approximately 6,000 square feet of shell space to be commercial/retail and timeshare sales. This application has been tabled several times. Matt Pielsticker presented the Staff Report. Commissioner Struve questioned the staffs recommendation #4, building encroachment, thought it was addressed and Mr. Pielsticker requested it to be revisited in the motion. Aleksandr Sheykhet, Obermeier Sheykhet Architecture on behalf of Starwood Vacation Ownership, began by presenting changes to the project. Commissioner Struve questioned if the presentation was accurate of the final design and was answered affirmatively by both Mr. Sheykhet, and Mr. Pielsticker confirmed. Commissioner review consisted of detail questions on the reveal, transitioning issues, materials, design variations between east and west elevations, and consistency of the 4 building elevations. Commissioner Struve preferred the hardy board to the white panels. Commissioner Foster questioned the lack of siding on the west elevation. Mike Williams, Starwood, commented that if materials need to maintain hardy plank all around, it will be visited. Commissioner Lane commented that the building should be designed from the inside and reflects the outside; Commissioner Struve did not prefer the lack of consistency but did respect the opinion of the architect; wanted a two story mock up; entry towers get lost in the rock, rock should be lighter and could not find detail on metal lights. Commissioner Goulding voiced concern with the elevations and their horizontal and vertical lines, base of columns called with colored gravel and didn't read strong structural connection, chimney caps did not reflect ventilation, and north entry lights needed consistency. Mr. Pielsticker mentioned that the applicant would be coming back with lighting details. Commissioner Green motioned for conditional approval of Item VIII, Final Design - Commercial Timeshare, Property Location: Lot 3, Riverfront Subdivision / 218 Riverfront Lane, dated 4/20/2007,to include staff findings, to included staff conditions and to add one condition that Planning and Zoning Commission strongly encourages the applicant to study the east elevation of this building and, at such time as the mock up is reviewed by this Commission, that the Applicant reveal their studies and if there are changes that they are proposing specifically to the east elevation, to tie this in, that those presentations and those drawings be delivered prior to the mock up for study by the Planning Commission in order for them to be reviewed as part of the mock up review. Mock up is to be two story. Commissioner Foster seconded the motion. All Commissioners were in favor and the motion passed 7 to 0. IX. Final Design - Single -Family Residential Property Location: Lot 2, Western Sage PUD / 5203 Longsun Lane Applicant. John G. Martin /Owner. Ted Leach, Western Sage Partners, LLC Description: Final Design for a Single -Family residence in the Western Sage PUD. Lot is accessed from private drive off cul-de-sac on Longsun Lane. The Design features a 2 - car garage, European style design with wood siding, stucco/stone siding, and large simple roof form. Jared Barnes presented the staff report. Jeff Manley, Architect, approached the podium to discuss this Final Design. Commissioner review questioned the mesh covering on the chimney, snow storage area, lower level walk out light, inconsistent window added flavor as a cottage look, gutters were suggested in the Western Sage PUD, and lose some sod, too much lawn. Commissioner Foster moved to approve Item IX, Final Design - Single -Family Residential, Property Location: Lot 2, Western Sage PUD / 5203 Longsun Lane, with the conditions set forth by Staff with the exception of condition #3. All Commissioners were in favor and the motion passed 7 to 0. X. Sketch Design Review - Residential A. Beowulf Single -Family Property Location: Lot 6, Western Sage PUD / 5775 Wildridge Road East Applicant: Bobby Ladd & Buz Reynolds /Owner. Beowulf Lot 6 LLC Description: Sketch Design review for a single-family residence on a Western Sage PUD property, accessed off Wildridge Road East at the top of Wildridge. Matt Pielsticker presented the Staff Report. Buz Reynolds, Owner, approached the podium and introduced Allison Vassar. Mr. Reynolds continued with the history and site issues of this lot. Commissioner review began with Commissioner Green's question of the square footage with the response that the home was to be 5300 square feet without the garage. Commissioner Evans requested more details on the retaining wall heights and was anxious to see a color palate and stucco texture for the project. Commissioner Goulding expressed that the stone needed to come down to grade and that the landscaping needed good sized materials. Commissioner Struve commented that the house takes advantage of the lot and the stonework was complimentary. Commissioner Foster remarked the need for 3- dimensional model; roofline looked odd; south elevation looked massive and that the home could use simpler lines. Commissioner Green voiced more detail was needed on the retaining wall; substantial landscaping and root balls could pose a problem; concern with the tie in to the home next door as connection was important and a 3-dimensional model would be beneficial. B. Lot 1 Single -Family Property Location: Lot 1, Western Sage PUD / 5201 Longsun Lane Applicant. John G. Martin /Owner. Ted Leach, Western Sage Partners, LLC Description: Sketch Design for a Single -Family residence of approximately 4,700 square feet in the Western Sage PUD. Lot is accessed from private drive off cul-de-sac on Longsun Lane. The Design features a 2 -car garage, European style design with wood siding, stucco/stone siding, and large simple roof form. Jared Barnes presented the Staff Report to the Commission. Jay Peterson, developer of Western Sage, approached the podium to give his version of the history of the parcel and his desire to create an enclave look with marked similarities in each of the 5 homes. Jeff Manley remarked that view lines were created by push backs of each home in its site. Commissioner Smith remarked concern that the homes were too similar. Commissioner Foster voiced that the homes are the same form with shed to gable and that the basic style could be maintained with slight changes. Mr. Peterson commented that topography was the same on each lot. Commissioner Evans commented that the homes could be more similar than less similar, orientation was key, and 4 or 5 well designed and well detailed homes that don't detract from one another was preferred. Commissioner Goulding expressed that complimentary and not cookie cutter was encouraged, they should be well choreographed and detailed, suggested changes to roof form and driveway design to create some change, and that massing could create a changed look. Commissioner Green stated that the homes were all the same footprint and it didn't work for him, it did not allow for embellishments, and would prefer harmonious differences and suggested massaging the massing. IX. Other Business • Walkin the Dog: pursuing contacting property owner to advise of scars to the land and staff will report to the Commission on the outcome. Nothing has been done to the site since it was Red Tagged. • Vista Restaurant has moved out and there was a pre -application meeting to add stories to the building. X. Adjourn Commissioner Foster motioned to adjourn. All Commissioners were in favor. The meeting was adjourned at approximately 9:40 pm. Respectfully submitted, Ruth Weiss Recording Secretary APPROVED: Chris Evans Chairman Phil Struve n n Secretary