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PZC Minutes 01-16-2007 (2)�/� Town of Avon Planning & Zoning Commission Meeting Minutes for January 16, 2007 AVONAvon Town Council Chambers C O L O R A U U Meetings are open to the public Avon Municipal Building 1400 Benchmark Road - WORK SESSION - (S:OOpm - 5:30pm) Discussion of regular meeting agenda items. - REGULAR MEETING - Call to Order The meeting was called to order at 5:32 pm. II. Roll Call All Commissioners were present. III. Additions and Amendments to the Agenda There were no additions or amendments to the Agenda. IV. Conflicts of Interest There were no conflicts of interest to disclose. V. Consent Agenda • Approval of the January 2, 2007 Meeting Minutes Commissioner Smith motioned to approve the Consent Agenda and the motion was seconded by Commissioner Lane. All Commissioners were in favor and motion passed unanimously with a 7-0 vote. VI. Transit Center Snowmelt— CONTINUED Property Location: Benchmark Court, Avon Transit Center Applicant: Design Workshop /Owner Town of Avon Description: Follow up to condition of approval by Planning and Zoning Commission to provide snowmelt at the new Avon Transit Center location. Last review took place at the December 5, 2006 meeting. Steven Spears made a presentation concerning snowmelt and the changes since last meeting to the design. Mr. Spears highlighted the transit center location and the original/new design criteria for transit center permanent location. Criteria have been relaxed since last meeting to better accommodate the Commission's concerns. Two new sites have been explored for the vault location: Alternative #1 - below the transit shelter and stacks high above pedestrian area; and, Alternative #2 — Easy access and less expensive up front, located in Benchmark Court and located until centralized boiler is built at parking garage. Drainage improvements were discussed and their locations. The project mechanical engineer made a presentation highlighting the mechanical vault floor plan and resulting above grade improvements necessary. The Commission supported the Option No. 1 with vault located under shelter. Description: Andre de Lucinges, Applicant and General Manager of Falcon Point, was proposing a Sign Program to permit one building identification sign, two street signs, and one directional sign for the Falcon Point Resort. Staff made a brief presentation. The applicant explained the reasoning for these signs and the property was extremely difficult to locate for guests. Letters of support were distributed from Charles A. Moore, Fire Chief, and Bert Jaramillo-Leyba, the Town of Avon Administrative Manager for the Fire Department. Mr. de Lucinges pointed out all of the proposed signs one by one and Commissioner Green questioned Staff about the Benchmark Road and West Beaver Creek Boulevard intersection and the current status of signage in this area. It was determined by the Commission that the Town should be responsible for directional signage in Town and the program was to match the Town specifications for street signs with reflective appearance. Commissioner Foster felt that properly well illuminated signage was a good start. Greg Bannock, manager from Beaver Creek West Condominiums, approached the podium in support of this Application. Mr. Bannock felt that his guests would also benefit from more directional signage. Brad Jeffers, manager of the Sheraton and previous manager of Falcon Point Resort, approached the podium and discussed that he was familiar with the confusion that guests experienced in this part of town and showed support for some sort of signage. Matt Gennett pointed out that the signs proposed in Town Right -of -Way would require some sort of approval from Town Council and that a Revocable Right -of -Way Permit would be required. The Planning and Zoning Commission did not have power to approve signs in the Right -of -Way. The Commission questioned if there have ever been signs in the Right -of -Way and the response was negative. Commissioners were in support of the project I.D. sign and the direction to support more street signs including the two 'Benchmark Loop" signs. Commissioner Green motioned to direct Staff to consult with Public Works and provide direction to install a 'Benchmark Road/West Beaver Creek Boulevard" street sign (Town Specs) at the southwest corner of that intersection; install a 2nd street sign for "Benchmark Loop" at the western entrance to the property off of West Beaver Creek Boulevard; to install a 3rd street sign for "Benchmark Loop" immediately north of the Recreation Center entrance off Benchmark Road; and the motion also included approval of the "Falcon Point' sign, as proposed, on the Falcon Point property. Commissioner Struve seconded the motion and all Commissioners were in favor. The motion passed with 6-0 vote. IX. Minor Project — Gates on Beaver Creek Design Modifications Property Location: Lot 1, Chateau St. Claire Subdivision/ 38390 Hwy 6 & 24 Applicant. Ivins Design Group Owner. CSC Land, LLC Description: Steven Heinen of Ivins Design Group has submitted a design change application to change the secondary roofing material of the Gates project on Highway 6 & 24. The currently approved material is copper, and the new proposed • material is a pre -finished metal roof with "weathered copper" color. Staff and the Applicant made brief presentations showing the changed roof material and its location on the building. Commissioner Evans questioned why they were proposing the change and response was that the gutters were previously changed from copper to metal and this would be more in line with the rest of the project. The difficulty to receive copper was also expressed by the Applicant. It was explained that the flashings at the eaves would also be changed from copper to metal matching the downspouts or the new secondary roof color proposed which was "weathered copper'. The product was a custom fabrication for steep roofs such as the turret features on the roof plan. The application came down to a symbolic copper versus a real copper product. Commissioner Green motioned to approve and recommend to the Town Council approval of Vault Option No. 1 that was presented, with the vault located underneath the transit center shelter with the condition that the vent termination be copper or other "finished" appearance - not the factory finish termination. Commissioner Smith seconded the motion and all Commissioners were in favor. The motion passed 7-0. VII. Sketch Design - Commercial Timeshare - CONTINUED Property Location: Lot 3, Riverfront Subdivision / 218 Riverfront Lane Applicant. Aleksandr Sheykhet / Owner. East West Resort Development XIV LOP LLP Description: The applicant is proposing a Sketch Design application for the 'Timeshare West' building in the Riverfront Subdivision. The building would contain 34 timeshare units (39 at buildout) which are two bedroom units each with the ability to have lock -off units. At the ground level there is approximately 6,000 square feet of shell space to be commercial/retail and timeshare sales. First design review for this project took place at the December 19, 2006 Commission meeting. Matt Pielsticker made a presentation highlighting changes that were made and all changes were on the exterior of the building. Aleksandr Sheykhet made the presentation and went over design changes since last meeting. There were eight specific changes to the building since last review: View corridor was now not obstructed, arcade level changes (i.e. more glazing), parapet roof form added above plaza, emphasis added to north elevation above main entrance, scale of the main entrance changed with more detail, accent roof overhang changed from 0" to 18", lower level of south elevation with material changes, columns for balconies have been downsized. Design changes were highlighted again on color boards as opposed to PowerPoint. Commissioner Green questioned the cedar application. Commissioner Struve questioned the north west corner of the roof and what the changes were. Mr. Sheykhet explained that there were no changes to this part of the roof but showed changes to the roof vent terminations. Commissioner Lane questioned the finish on the storefront and response was that the storefront would be matching that of the Westin storefront. The owner responded that the final colors have not been chosen yet. Chairman Evans pointed to the west elevation and the lack of attention, for example; there were fewer windows on this elevation. The applicant pointed to the "zipper" that was added to this elevation. Commissioner Evans commented, looking at perspective 2, three points that seemed unresolved included the thickness of wood banded roof eave below the shed roof (and lower second level patio on the south elevation levels 1 & 2) and its relationship with other materials and eaves on the building. As well, the buttresses and possibly a way to square out the "blockyness" of there appearance was mentioned. The east elevation material transitions above level 2 and the color change was questioned. Process was discussed and the consensus was to either come back with another Sketch Review or to come back with Final Design. The decision was up to the applicant. Mr. Sheykhet asked if he could bring back select portions that would be amended and the Commission responded that it did not want to see only small portions of the project. - Commissioner Goulding left the meeting - VIII. Sign Design — Falcon Point Resort Sign Program Property Location: Lot 45, Block 2, Benchmark at Beaver Creek Subdivision / 340 Benchmark Applicant. Andre De Lucinges Owner. Falcon Point Resort Commissioner review included comments on the new material, the significance of the secondary roof material and the resulting appearances. It was agreed that the approved primary roof material with concrete tiles had more texture and would also be appropriate at the lower secondary roof sections highlighted in the presentation. Commissioner Evans motioned to either deny the application as presented or to give the option of changing the lower secondary roof forms to concrete tile if the applicant so desired. Staff recommended Conditions 1 and 2 were also read into the motion. Commissioner Green seconded the motion. All Commissioners were in favor and the motion passed with a 6-0 vote. X. Other Business A. New Planner I hired. B. Buck Creek PUD will be at next meeting on 2/6/07. C. East Avon Preferred Alternative Open House to be held on January 25th from 4-6pm. D. Town Center West Design Guidelines were in draft form. E. The Commission questioned the colors of Lot 2, Dry Creek and the Chambertin Sign on Nottingham Road. XI. Adjourn Commissioner Struve motioned to adjourn. All Commissioners were in favor. The meeting was adjourned at approximately 7:50 pm. Respectfully submitted, Matt Pielsticker Planner II APPROVED: Chris Evans Chairman Phil Struve Secretary