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PZC Minutes 10-03-2006 (3)Town of Avon Planning & Zoning Commission AVO N Meeting Minutes L U L U R A°° October 3, 2006 I. Call to Order The meeting was called to order at 5:35 pm. it. Roll Call All Commissioners were present. III. Additions and Amendments to the Agenda There were no additions or amendments to the Agenda. Eric Heidemann entered into the record that Commissioners Goulding, Foster, Struve and Green were present for the Site Tour to review the on site mock for the Riverfront Lodge. IV. Conflicts of Interest Commissioner Evans and Commissioner lane both revealed a conflict of interest with Item IX, Final Design - Multi-Family Residential, Property Location: Confluence / 254 Riverfront Lane. V. Consent Agenda A. Approval of the September 5, 2006 Meeting Minutes. Commissioner Green motioned for approval of the Consent Agenda with Commissioner Struve seconding the motion. All commissioners were in favor. Correction to Item VI, B in the Meeting Minutes was noted that the motion passed 5-1 and corrected in the executed Minutes. VI. Special Review Use Applications A. Walkin the Dog CONTINUED PUBLIC HEARING Property Location: Lot 18/19, Block 1, Benchmark Subdivision / 281 Metcalf Road Applicant/Owner. Marisa Lahman Description: The applicant is seeking approval for up to 50 dogs at a time in a doggy day care facility. In addition to the increased dog capacity the applicant is requesting approval for a new fenced "exercise" area to be located on the vacant property to the south for use between the hours of gam and 4pm. The outdoor dog walking area would be accessed from an at grade door leaving the unit as well as a paved drive in access off of Metcalf Road which would also serve as employee parking. Matt Pielsticker presented the Staff Report to the Commission. Mr. Pielsticker noted 15 additional letters of support provided since the Commissioner packets were distributed. Commissioner Evans questioned if there were any negative reports, within the time the current SRU had been instated, and the response was negative from Mr. Pielsticker. Marisa Lahman, Applicant, approached the podium to answer Commission concerns. Ms. Lahman responded to the timing for the playground and its supervision, the clean up of excrement would be accomplished as it occurred, explained employee parking and noted that Steve McDonald was in agreement with changes to the SRU. Ms. Lahman requested a one year review with this SRU. Commissioner Foster asked about sanitation and the number of dogs to be cared. Ms. Lahman responded with the Vet method of sanitation would be used and the number of dogs at 50 maximum was a comfortable number. OPEN PUBLIC HEARING Michael Walters, president of the Metcalf Commercial Association, approached the podium to comment that the Association unanimously supported the business. Melissa Crawford, Eagle Ranch resident and an original client of this business voiced her support of the extended outdoor facilities as a benefit to the community for those with pets. Shelly Peters, Wildridge resident, voiced that a safe fenced area for the dogs was necessary as Wildridge has fence restrictions and there is a high cost to the land. Jane Hammond, Singletree, voiced her personal and professional support of the owners and their care for the pets. Ron Gruber, Wildridge homeowner and vet, believed it would be fun for kids to see the dogs while driving by, supported the health and sanitation that the applicant would provide and was in great support. Robert Beech, Eagle, expressed that it was important in this area to have dog care and that the applicants were good people. Peggy Crawford, Vail and dog owner, was comfortable leaving her pet with the owners both daily and for extended time and that they provide exceptional care, plus the dog feces are dealt with immediately and the sanitary aspect was exceptional. Josh Davis, Avon, commented that it was a great time for the Commission to show support and it was a great facility for the pets. Becky Barton, Wildridge resident, works at the Metcalf Center and commented that there were no adverse odors or parking issues with the premises even though she does not use their services. Commission review began with Commissioner Goulding requesting the lighting proposal. Ms. Lahman responded that they don't use the outdoors in the dark. Commissioner Goulding continued with employee parking and walking in the snow. Commissioner Struve commented on the parking in both the paved area, the fence be improved within six months, and landscaping and contact with the Town regarding the number of dogs. Commissioner Smith expressed issue with going over the number of dogs limit set by the first SRU. Commissioner Lane was concerned with the monitoring of the dogs and suggested that a solid fence might be beneficial. Commissioner Green questioned Ms. Barton with the drop off situation and how it impacts the site. Ms. Barton responded that she never noticed a back up but mentioned concern with the Comcast trucks. Commissioner Green commented that dogs dig under fences and Ms. Lahman responded that the dogs would be playing with other dogs, occupied and supervised. Commissioner Green voiced concern with the environmental area and re -growth, sanitation chemicals as harsh and what the ramifications of selling the site and its re -vegetation. Commissioner Evans bommented that obtaining the support of the Association was important factor along with the support of the community. Commissioner Foster commented on the chemicals used and its impact on the soil and drainage. Chrissy Barnes, Singletree, approached the podium to ask the Commission about the movement into and out of the facility and how it could be helped. CLOSED PUBLIC HEARING Mr. Pielsticker mentioned the need for surety to return the site to its original form and the need for an engineered set of plans. Commissioner Green commented on surety in the form of a letter of credit with an expiration date to be called should the site required restoration and in a reasonable time span. Ms. Lahman responded that she would contact a banker. Commissioner Evans suggested that the surety issue should be reviewed in a year instead of current decision. Commissioner Struve motioned to approve Item VI, Special Review Use Applications, A. Walkin the Dog, Properly Location: Lot 18/19, Block 1, Benchmark Subdivision / 281 Metcalf Road, Resolution No. 06-14, approving use for one year with the following conditions: 50 dog minimum, must notify the Town of Avon within 5 days of going over the dog limit, documentation must be provided to the Town for any sanitation chemicals used, engineered drawings be submitted for staff review, parking be graded (not paved) to Town standards and maintained, and feces are removed within 24 hours of appearing. Commissioner Smith seconded the motion. All commissioners were in favor and the motion carried 7-0. B. L&H Auto body PUBLIC HEARING Property Location: Lot 13, Block 1, Benchmark Subdivision / 411 Metcalf Road Applicant. Randy Massey, L&H /Owner. David Svabik & James Lawrence Description: Special Review Use permit request to operate an auto body and vehicle service/repair facility on Metcalf Road. This property has long been used (over 25 years) for auto repair and has been operating under a Special Review Use permit held by Beaver Creek Automotive. Matt Pielsticker presented the Staff Report to the Commission. Commissioner Green questioned the Qwest site and the semi truck usage with the response that it was only for moving in purposes and not ongoing. Commissioner Green asked regarding the paving of the parking lot with a response that the site did not needed it. Commissioner Evans was concerned with asphalt paving may cause drainage issue by being impermeable. Commissioner Struve asked about the buildings on site and they were going to be removed. Commissioner Smith questioned the painting room. Randy Massey, Applicant, approached the podium for Commissioner questions. Mr. Massey responded to Commissioner Smith's painting room query with the prefab self-contained booth that would be installed on the site. Mr. Massey addressed the screening of the cars on the lot with fencing and trees, mixing room and its safety features, paving would not be available until next year and that the paving is not visible from the roadway. He continued that no heavy repair equipment would be on site. Commissioner Struve questioned what happens to the wrecks that need to be transported. Mr. Massey responded that three vehicles would go three at a time and transport typically occurs after midnight and/or odd hours that would not impact traffic. OPEN PUBLIC HEARING Dave Svabik, owner, approached the podium to address this application and commented that greater revenue for the Town could be expected and supported this business on this site. CLOSED PUBLIC HEARING Staff was questioned on the duration of the SRU with the response that it would be ongoing unless there were a change to the business type. Commissioner Goulding expressed that this location was a better fit and was concerned with leaking fluids from wrecks. Mr. Massey responded that large pans under the vehicle catch the fluids. Commissioner Goulding suggested that a one year review be beneficial to see about extension if no issues exist. Commissioner Struve agreed with Commissioner Goulding's one year suggestion; Commissioner Foster agreed as well and was concerned with the late night transports in a snow storm and the noise for those who live on Nottingham Road. It was voiced that the conditions of a Special Review Use required that complaints or non-compliance to the approved use would void the Special Review Use on the site. Commissioner Goulding motioned to approve Item VI, B. L&H Auto body, Property Location: Lot 13, Block 1, Benchmark Subdivision / 411 Metcalf Road, with conditions listed: fence and landscaping to be installed prior to operations, no semi trailers WB -67 are allowed, and lighting plan be submitted for staff and Commissioner review, sign permit required prior to installation. Commissioner Struve seconded the motion. The motion passed unanimously, 7-0. VII. Minor Project - Commercial Exterior Modifications - CONTINUED Property Location: Unit 201, Lot 18/19, Block 1, Benchmark Subdivision / 281 Metcalf Road Applicant/Owner. Marisa Lahman Description: The applicant is seeking approval of exterior modifications to the Metcalf Commercial Park Building on Metcalf Road. Improvements are in conjunction with SRU expansion request and include a new door exiting Unit 201 on the south elevation of the building. This doorway would open directly to anew fenced area for outdoor dog run, part of Walkin' the Dog business renewal request. Minimal conversation regarding the door and landing proposed. Commissioner Smith motioned to approve Item VII, Minor Project - Commercial Exterior Modifications, Property Location: Unit 201, Lot 18/19, Block 1, Benchmark Subdivision / 281 Metcalf Road. Commissioner Lane seconded the motion. All commissioners were in favor and the motion passed unanimously. VIII. Final Design Plan - Duplex Residential - CONTINUED RAL Spec Duplex Property Location: Lot 34, Block 2, Wildridge Subdivision / 2661 Beartrap Rd. Applicant. Bobby Ladd, RAL Architects / Owner. • Robert B. Thomas Description: Design review for a duplex on Beartrap Road. The building is comprised of wood and stone veneer siding. Sketch review took place at the Commission's June 20, 2006 meeting and a Final Design Application was tabled from the Commission's September 5, 2006 meeting. Eric Heidemann presented the Staff Report to the Commission. Bobby Ladd, Architect, approached the podium to present his project. Mr. Ladd provided a model for the Commission to review and demonstrated a visual reasoning behind the structure. Robert Thomas, property owner, assisted Mr. Ladd in presenting the model. Commissioner Green was concerned that the elevations did not differentiate the two units. Mr. Ladd responded that the stepping back was meant to accomplish this issue. Commissioner Green continued that the landscape design did not seem natural and concerned with the site disturbance. Commissioner Lane expressed that the roof could be better articulated. Commissioner Evans asked what the exterior materials are to be used. Commissioner Smith was concerned with landscaping, the massing and the roof lines. Commissioner Foster voiced issue with the roofing, massing, height of the structure, and where was the differentiation of the units. Commissioner Struve was concerned with the 10 % grade, a more natural landscaping and a greater variance to the units. Commissioner Goulding suggested a variation of height with the trees`to be planted, concerned with the lack of shrubs, a greater study of the landscape plan perhaps with a landscape architect, materials and massing of the structure were close to acceptable and suggested a four component look. Commissioner Evans commented that massing continued to be an issue, landscape plan was inadequate, no lighting plan and no lighting cut sheets were provided. Commissioner Struve motioned to table Item VIII, Final Design Plan - Duplex Residential, RAL Spec Duplex, Property Location: Lot 34, Block 2, Wildridge Subdivision / 2661 Beartrap Rd, for the applicant to address Staff's letter and all items discussed herein. Commissioner Smith seconded the motion and the motion passed 6 —1, with Commissioner Green opposing. IX. Final Design - Multi -Family Residential Property Location: Confluence / 254 Riverfront Lane Applicant: Zehren & Associates / Owner. • East West Partners Description: The applicant is proposing a Final Design application for the Riverfront Lodge. The proposed building is comprised of 75 whole ownership units with underground parking garage. This item was first reviewed by the Commission at their May 16, 2006 meeting. An on-site mockup review for this agenda item will take place at 5pm and is open to the public. Matt Pielsticker presented the Staff Report to the Commission. Jim Telling, East West Partners, approached the podium to discuss the project. Dave Kaselak, Zehren and Associates, began by walking the Commission through the project to re -familiarize the details of the project. Mr. Kaselak commented on the three landscaping options with the new concept to remove the old trees thereby eliminating the retaining wall and planting large similar trees. Mr. Kaselak pointed out the redesign of the ridgeline with architectural features to enhance the look from the street and from the gondola. Commissioner Struve questioned the average unit square footages: 3 bedroom units approximately 1800 sq ft and 2 bedroom units at approximately 1400 square feet and dividers at parking spaces are columns. Commissioner Goulding mentioned the variety of colors on the mock up and thought it should be revisited, the siding too light, metal to be more consistent in the same tone, gutters and down spouts are out of place in the color scheme, lighting cut sheets were needed, and asked about the stone next to the metal. Commissioner Foster commented on the colors and the downspouts being gray. Commissioner Smith commented on her approval of the rooflines and new landscape plan. Commissioner Green voiced support of the new landscaping plan and the roofline. Commissioner Goulding mentioned the planting schedule would benefit from larger specimen trees. Commissioner Struve questioned the ballards are the same as the hotel with a response that the ballards near the hotel would be similar and those away would be different and asked what the time frame of the project. Mr. Telling responded that it was dependent on the hotel sales as not to compete with it and felt it might go to market next fall or winter and begin construction in the Spring with an 18 month start to finish timing. Commissioner Goulding questioned the illumination study at night. Commissioner Foster motioned to approve the Item IX, Final Design — Multi -Family Residential, Property Location: Confluence / 254 Riverfront Lane, subject to all of staff's conditions 1 — 8 to be resolved by building permit issuance, the 7 technical corrections by staff and the following conditions: landscaping plan to be re -reviewed with increased calipers sizes for select trees to add variety, hearth detail be added to mockup, and colors correct for final approval of colors/materials at a later date, and lighting details be brought back for Commissioner review. Commissioner Green seconded the motion and all Commissioners were in favor. The motion passed unanimously, 5-0. X. Construction Staging Review Property Location: Lot 1, Chateau St. Claire Subdivision / Gates on Beaver Creek Applicant. CFC Construction / Owner. CSC Land Description: Request for project staging on neighboring property to the east, known as 'Folsom Annexation'. Review of proposed surety for restoration. Increased area for staging is required for this project to continue without utilizing C -Dot land and winter constraints. Eric Heidemann presented the Staff Report to the Commission. Pete Gemmill, CFC Construction, approached the podium to address Commission concerns. Mr. Gemmill commented that the project staging was necessary particularly as the winter ascends and more traffic is on the roadway. Commissioner concern revolved around the financial ability to restore the site, what vegetation currently exists, and requirements for re -vegetation, and timing. Commissioner Foster motioned to approve Item X, Construction Staging Review, Property Location: Lot 1, Chateau St. Claire Subdivision / Gates on Beaver Creek, subject to staff's conditions and added that in the event the project defaults on the Development Agreement, the staging site will be restored to its original condition or better within 30 days. Commissioner Struve seconded the motion. The motion passed with all commissioners in favor. XI. Other Business A. Update of Various Projects 1. Transit Center Sign Application was distributed to the Commission. All commissioners were in favor of the application 2. Oct. 17th Joint Work Session - East Avon Financial and Folson Property Concept Review a. Town Council will be present to discuss the Folson property conceptual ideas. b. Design Workshop will be present. 3. Matt Gennett is the new Senior Planner for the Town. 4. West Building in Riverfront Village will be done by Alexander Sheyhet of Oz Architects. XII. Adjourn Commissioner Goulding motioned to adjourn. All Commissioners were in favor. The meeting was adjourned at 8:55 pm. Respectfully submitted, Ruth Weiss Recording Secretary APPROVED: Chris Evans O L� Chairman Phil Struve Secretary