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PZC Minutes 01-18-2005 (2)Minutes of Planning and Zoning Commission January 18, 2005 Council Chambers Town of Avon Municipal Building 400 Benchmark Road I. Call to Order The meeting was called to order at 5:30 pm. II. Roll Call All Commissioners were present with the exception of Commissioner Savage. III. Additions and Amendments to the Agenda There were no additions or amendments to the agenda. IV. Conflicts of Interest Commissioner Karow disclosed a conflict with Item VII, Chateau St. Claire (The Gates on Beaver Creek), Property Location: Lot 1, Chateau St. Claire Subdivision/38390 Hwy 6 & 24, Applicant: Parkhill-Ivins, P.C., Owner: CSC Land, LLC and Commissioner Didier disclosed a conflict with Item VI, Sketch Design — Single-family Residence, Property Location: Lot 21, Block 3, Wildridge Subdivision/4250 Wildridge Road West, Applicant/Owner: Erich Burkhard. V. Consent Agenda Commissioner Karow motioned for the approval of the Minutes from the January 4th, 2005, Planning and Zoning Commission Meeting; Commissioner Struve seconded the motion and the motion passed 5-0 with Commissioner Smith abstaining due to absence at the meeting. VI. Sketch Design — Single-family Residence Property Location: Lot 21, Block 3, Wildridge Subdivision/4250 Wildridge Road West ApplicanUOwner.• Erich Burkhard Description: The applicant, Erich Burkhard, is proposing is single-family residence with a first floor caretakers unit on this duplex -zoned lot. The size of the residence is 4,227 square feet, which includes garage space and a proposed maximum height of 32'. Proposed materials include western red cedar, colored concrete to match existing stones on-site, aluminum window frames, and asphalt shingles. Ken Kovalchik presented the Staff Report to the Commission. Laddy Clark, friend of the applicant, approached the podium as Mr. Burkhard's representative. Mr. Burkhard communicated to Mr. Clark specific responses to F:\PIanning & Zoning CommissionNinutes\20051011805.DOC Page 1 of 5 issues in the Staff Report. Those issues included the following: (1) Entrance - Mr. Burkhard will conform to whatever it is you would like him to do; (2) Drainage — there is an 18" pipe under the driveway as shown by page 2.S.B.1 Driveway Entrance Detail; and (3) he will have a Colorado Registered Engineer handle the retaining wall issues to satisfy the requirements. Commissioner Evans questioned the overhangs on the west elevation. Mr. Clark was not prepared to answer and assumed Mr. Burkhard's drawings would have addressed Commissioner Evans' concerns. Commissioner Evans continued by explaining to the Commission that his confusion stems from looking at the west elevation and where it turns on the right hand side and starts the south elevation, one can see the dash lines at the roof line where it depicts an overhang. However, on the north elevation, on the last page, and look at the right side, west elevation, it appears that the edge of the roof is right in line with the wall plane. Commissioner Evans continued that he may be mis-reading it or it might be stepping back, it is hard to tell from the drawings provided. Ken Kovalchik remarked that he had difficulty interpreting the drawings, as stated in his Staff Report, he was unsure if the west property line was a foundation line or a roof overhang located within a setback. Overhangs and setbacks could not be deciphered from the drawings. Commissioner Struve also had difficulty interpreting the drawings and visualizing what the house would look like. He felt the caretaker unit was difficult to access and concerned that the unit had no garage space. Commissioner Struve continued that the north elevation had a massive roof and the west elevation side of the house is hard to tell if it is all the same surface and needs more detail. Commissioner Smith agreed with Commissioner Struve's comments that the set of plans were difficult to read and felt clarification was warranted. Commissioner Karow commented that the bulk and mass met Design Guidelines; the north, south and east elevations were compliant with the Design Review Guidelines; the west elevation sticks out and looked rather large and could benefit to look like the other elevations. Commissioner Karow continued with agreeing with Staff's report that the primary concerns are get the building out of the setback, curb cuts need to comply with the 18' maximum length, and the 18" overhang/eaves as required. Commissioner Trueblood commented that parking, driveway and garage did not have a separate identity with the caretaker unit in the event the project would be subdivided. Commissioner Evans expressed that the overhangs could help to break up the massing especially on the west elevation. He also asked for some clarification on the left side of the east elevation and the right side of the west elevation, as there seems to be a column stuck up in mid air. Commissioner Evans continued FAPlanning & Zoning CommissionWinutes\2005\011805.DOC Page 2 of 5 that the stone veneer on the base of the house is not stone veneer but it is colored concrete with an Ashler stone patterned concrete form liner. It was Commissioner Evans' interpretation of the Design Review Guidelines that this product does not meet the requirements. Mr. Clark asked for clarity on the points Mr. Burkhard needed to address: (1) overhang and potential encroachment on the west elevation; (2) west elevation's need to more closely adhere to architectural standards; (3) two living spaces and not enough parking to accommodate appropriately; (4) the stone veneer made of concrete meets Building Code but not Design Guidelines unless it receives specific approval by the Commission; and (5) the column(s) needs clarification. VII Old Business - Chateau St. Claire (The Gates on Beaver Creek) Property Location: Lot 1, Chateau St. Claire Subdivision/38390 Hwy 6 Applicant: Parkhill-Ivins, P.C. Owner. CSC Land, LLC Description: Michael Stornello of Parkhill-Ivins, P.C. has submitted a color rendering of the Chateau St. Claire (The Gates on Beaver Creek) per a condition of the Minor Modification approval heard by the Planning and Zoning Commission on December 7th, 2004. Eric Heidemann presented an update memo to the Commission. Mike Stornello, Parkhill-lvans representative on behalf of the owner for the project, provided to the Commission the current plan rendering as requested by the Commission in the December 7th, 2004, Planning and Zoning Commission Meeting. Mr. Stornello also provided the summer of 2003 rendering in order to present the changes in the project. Mr. Stornello continued with discussing the elevation modifications that included changing some of the stucco colors, the deletion of planter boxes, canvas awning at the north side of the building deletion, roof tiles were changed from a composite material to a concrete tile, the stained window head and sills were replaced with cement stuccos detailing, and the turret at the round element in plan changed from a Baroque piece to a more outlined type of detailing. Commissioner Evans voiced that this presentation was not in lieu of a mock up. Mr. Stornello agreed. Eric Heidemann mentioned that the mock up was due to the commission on April 30th, 2005. Mr. Stornello requested to meet with the Commission prior to the construction of the mock up in order to make sure it will be designed according to the Commission's concerns and guidelines. VIII Other Business Commissioner Trueblood inquired regarding the policy of leaving the room when a Commissioner had a conflict of interest with an agenda item. John Dunn, Town Attorney, had requested that commissioners leave the room. FAPIanning & Zoning CommissionNinutes\2005\011805.DOC Page 3 or 5 Commissioner Trueblood questioned the Eagle County's Revised Comprehensive Plan and the Town of Avon Comprehensive Plan and the concept of putting both plans in the same room for discussion. Tambi Katieb responded that Eagle County's draft is in our possession and under review by staff. Eric Heidemann mentioned to the Commission that Bill Van Curen appealed the Commission's decision on the fence and was remanded back to the Commission. An application and a landscape plan are expected to be submitted in the near future. Tambi Katieb stated that Town Council had commented during the last Council Meeting that motions made by the Planning and Zoning Commission on any file need to be based on the criteria of the Design Review Guidelines. Commissioner Evans responded that there is a need to reference the Guidelines in the motions. Commissioner Trueblood opened the discussion on the recent Town Council handout regarding the 10 -point checklist for a commission position. Commissioner Karow mentioned that greater communication and dialogue between the Planning and Zoning Commission and the Town Council would be useful. Commissioner Didier commented on the checklist presented in that meeting. Commissioner Karow mentioned that a prepared agenda would be beneficial along with a round table format. Commissioner Struve commented that any meeting with an agenda and objective was a more productive use of time. Commissioner Evans voiced that a meeting later than 3:30 pm might be better timing. Commissioner Evans and Commissioner Trueblood discussed the Metcalf Road parking/traffic/truck issue. Commissioner Evans mentioned the difficulty in locating commercial/industrial-zoned property in this end of the valley and its need. VIII. Adjourn Commissioner Trueblood made the motion to adjourn. Commissioner Smith seconded and the motion was unanimously approved. The meeting adjourned at 6:25 pm. Respectfully submitted, Ruth Weiss Recording Secretary F:APIanning & Zoning Commission\MinutesX20051011805.DOC Page 4 of 5 APPROVED: Chris Evans Chairman Terry Smith Secretary FAPlanning & Zoning CommissionWinutes\2005\011805.DOC Page 5 of 5