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PZC Minutes 05-18-2004f*,. Minutes of Planning and Zoning Commission May 18, 2004 Council Chambers Town of Avon Municipal Building 400 Benchmark Road I. Call to Order The meeting was called to order at 5:35 pm. II. Roll Call All Commissioners were present. Earlier in the day, Patty McKenny, Town Clerk, swore in Phil Struve as a Planning and Zoning Commissioner. III. Additions and Amendments to the Agenda There was one amendment to the agenda to bring two points under Other Business to the beginning of this meeting. The first item was a discussion with Phil Matsen on concepts regarding the Sketch Plan for Lot 24, Block 1, Wildridge Subdivision, 2100 Longspur and 2250 Saddle Ridge Loop, that received denial at the previous Planning and Zoning Commission Meeting and review of the on-site mock up previewed during today's site tour of City Market so that timely direction may be provided to the builders regarding colors. IV. Conflicts of Interest There were no conflicts of interest. V. Consent Agenda Commissioner Karow motioned for the approval of the Meeting Minutes from the May 4, 2004, Planning & Zoning Commission Meeting. Commissioner Smith seconded the motion. The motion passed 6 - 0 with Commissioner Struve abstaining due to his absence. VI. Other Business A. With reference to the Amendment to the agenda, Phil Matsen approached the podium regarding his project on Lot 24, Block 1, Wildridge Subdivision, 2100 Longspur and 2250 Saddle Ridge Loop that was denied at the last Planning and Zoning Meeting. Mr. Matsen was unable to attend the meeting and is looking for direction from the Commission on the project. The east side of the duplex will be his primary residence. Without drawings in hand, Commissioner Trueblood recollected that it was too similar to other residences in the area and voiced concern that Sketch Plan and Final Design Review were presented together. Commissioner Didier thought that the entry of the home needed to be enhanced. Commissioner Karow thought the project looked too similar to other homes in the immediate area and he recalled denying another project in the area for the same reason. Mr. Matsen asked what made it similar and Commissioner Karow said the exterior presentation and the floor plans. HPlanning & Zoning Commission\Minuta\2004105l804.doc Page I of Chairman Evans felt it was a redone plan, thought the unit at the opposite corner from this location was a duplicate, he felt the design was boring, and the north elevation was too massive with its back up to other homes. Commissioner Smith voiced concern that there were too many just like it. Commissioner Savage liked his product but it is too similar to others, thought the east elevation was great and thought Mr. Matsen could do better. Chairman Evans thought the break up of the massing would be beneficial and that the plans submitted were technically incorrect. Chairman Evans felt there were better designs available for this site and he suggested that perhaps a color board would be beneficial. B. City Market mock up colors were discussed. Tambi Katieb provided the colors to the commissioners and discussed how commercial projects typically do not submit final colors until the project is underway. All blue trim areas currently on the City Market will now be done in brown. Commissioner Trueblood thought the colors were okay and will look better than what they had. Commissioner Didier doesn't like the body color tone and would like to see something different. Commissioners Karow and Evans thought the colors were within the guidelines. Commissioners Smith, Struve and Savage were okay with the selections presented. A vote was called and all commissioners were in favor except for Commissioner Didier. The fixtures and light bump outs are to be red and the commissioners found this acceptable. VII. Sketch Design Plan Lot 11, Block 4, Wildridge Subdivision 5720 Wildridge Road East Owner: Charlie Viola Applicant: Eric Johnson Architect The applicant is proposing this sketch design plan for an uphill lot on Wildridge Road East in Wildridge. The design is for a custom single-family residence. The residence is approximately 3,500 square feet featuring stucco, natural wood, and asphalt shingles. Matt Pielsticker presented the Staff Report to the Commission. Eric Johnson, architect, approached the podium. He.began with the site's difficult access and the use of the boulder walls to reduce the site's impact of grade. The site's 15 feet of elevation gain necessitates the use of boulder walls. Mr. Johnson asked that a boulder wall be permitted, to access the site, that is 2 to 6 feet above the asphalt of Wildridge Road East in order to keep the driveway. Grading on the site is unavoidable, but kept to a minimum with the design. He mentioned that the side boulder wall might be eliminated. Commissioner Savage liked the design and asked to see the color board. Mr. Johnson will be utilizing two stucco colors to eliminate mass. Commissioner Smith asked about the retaining wall not being structural and Mr. Katieb responded that it was not necessary as the wall was less than four feet in height. FAPlanning & Zoning Commission\Minutes\2004\051804,doc Page 2 of 6 Commissioner Karow agreed with the staff report. Commissioner Trueblood liked the layout. Commissioner Evans agreed with commissioner comments and as a condition of Final Design suggested there be some catch type curbing along the lower area. Commissioner Smith motioned to approve Sketch Design Plan, Lot 11, Block 4, Wildridge Subdivision, 5720 Wildridge Road East, with 4 conditions as stated in the Staff Report. Commissioner Savage seconded the motion and all were in favor. The motion passed unanimously. VIII. Variance Application Lots 86, Block 4, Wildridge Subdivision 5749 Wildridge Road East Meremonte Duplex Owner: Frank Hamel Applicant: Gerald Meremonte A Variance application for Lot 86, Block 4, Wildridge is proposed for boulder walls located within the front -yard setback. This Variance must be approved in order for a final design to be approved for the proposed site design. A sketch design for this project was approved at the May 4th, 2004 Commission meeting. Access to the property is difficult, with existing grades equal to 25% along the entrance to the site. This Variance seeks relief from the Town's setback requirement. Matt Pielsticker presented the Staff Report. PUBLIC HEARING OPENED No members of the public voiced concern. PUBLIC HEARING CLOSED Commissioner review began with Commissioner Didier asking Norm Wood, Town Engineer, his opinion and Mr. Wood felt is was necessary for site access. Commissioner Karow moved to approved the Variance Application, Lots 86, Block 4, Wildridge Subdivision, 5749 Wildridge Road East, Meremonte Duplex, as outlined in Resolution No. 04-15, with the two conditions as listed in the Staff Report. Commissioner Didier seconded the motion. All commissioners were in favor and the motion passed unanimously. IX. Special Review Use Lot 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision/910 Nottingham Road Owner: Vail Resorts FAPIanning & Zoning CommissionXMinutes\2004\051804.doc Page 3 of 6 Applicant: Vail Recreation District The applicant is requesting a Special Review Use (SRU) Permit in order to continue the operation of Vail Recreation District's indoor sports and arts gymnasium in the Mountain Center Building located at 910 Nottingham Road. This use is proposed to operate until October 1, 2006, when it will be relocated back to the Town of Vail. This establishment has been in operation at this location since August of 2002 and continues to operate on the site today. This facility was established as a temporary use in cooperation with the Vail Recreation District, with the understanding that a Special Review Use Permit would be required to continue temporary use beyond two years. Kenneth Kovalchik presented the Staff Report. Commissioner Savage asked how much of the building is occupied and Mr. Katieb responded that it is mostly vacant, at this time, with Vogelman, Capco and the VRD as current tenants. Commissioner Evans voiced that he didn't see a parking problem when dropping off his children there. Commissioner Didier questioned the new construction in the area and Mr. Katieb mentioned that it was not going to affect this space in particular. PUBLIC HEARING OPENED No members of the public voiced concern. PUBLIC HEARING CLOSED Dominic Maureillo represented the client, Vail Resorts, and asked the Commission if they had any questions. Commissioner Karow moved for approval of the Special Review Use, Lot 26/27/28, Block 1, Benchmark at Beaver Creek Subdivision, 910 Nottingham Road, Resolution No. 04-15, with its two conditions as outlined in the Staff Report. Commissioner Didier seconded the motion. All commissioners were in favor and it passed unanimously. X. Lighting Ordinance Adoption Regulation affecting all property within the Town. Applicant: Town of Avon This is a resolution recommending that Town Council adopt a Town wide Lighting Ordinance that would minimize light pollution and preserve access to a clear sky at night. Numerous public meetings and discussions have been conducted at recent Commission meetings. The new lighting standards would be added to the Building Code and a Users Guide will be available to assist. residents and FAPIanning & Zoning Commission\Minutes120041051804.doc Page 4 of 6 businesses in understanding the ordinance and to help identify compliant lighting fixture options. Tambi Katieb reviewed the updates of the ordinance. Specifically was the applicability to three years, the curfew of sign lighting, temporary lighting was addressed and separated out the permanent lighting, and a lighting plan for residential was discussed. Mr. Katieb recommended the commission approve Resolution No. 04-14, Lighting Ordinance and forward it on to Town Council for their public hearing, discussion and final adoption. Commissioner Trueblood asked about a variance for this ordinance and how it would be handled. This ordinance is being included to the Building Code and as such there are appeals available via the code. The Commission requested to clarify the variance process in the Ordinance. Commissioner Evans commented that the second page, section 15.30.020 (c) regarding sports lighting should be amended to add 'or' rather than 'and' for event lighting in the sports lighting requirements. Commissioner Didier voiced comments for the Town Council that there was not much public and business input for this ordinance and he felt that the public might be alarmed by the lack of inclusion to the process of approval. PUBLIC HEARING OPENED Dominic Mauriello thought the ordinance did not address commercial lighting. He asked about the height of poles and its lighting. He commented regarding the need for exemptions for sign lighting for businesses. Commissioner Karow asked about a curfew of lighting on residential locations. The issue of emergency vehicles and finding residential locations might be problematic. Timing of sign shut off was discussed. Commissioner Evans suggested incorporating the items and sending the ordinance to Council. PUBLIC HEARING CLOSED Enforcement of the ordinance was discussed. Commissioner Karow moved to approve the Resolution 04-14, recommending to Town Council the adoption of Chapter 15.30, Outdoor Lighting Ordinance, formally amending the Town Code, as presented in the Staff Report with the amendments that pertain to Section 15.30.020 (c), to be amended to include all commercial and residential sign lighting and lighting not used for safety purposes must be turned off by 11:00 pm or no later than one hour past the posted closing hours; Item Number 8, all permanent sports and event lighting shall be equipped with a glare package; and a variance process will be copied in that is similar to the sign code. Commissioner Didier seconded the approval. All Commissioners were in favor and the motion passed unanimously. FAPlanning & Zoning Commission\Minutcs\2004k05l804.doc Page 5 of 6 XI. Comprehensive Plan Update and Public Input Applicant: Town of Avon Staff and Commission members will review materials discussed earlier in the day at the Comprehensive Plan Steering Committee meeting. There was no discussion or public input on this issue. XII. Other Business Wildridge resident, Greg Samson, who wanted to get a screen fence around his hot tub for privacy and to insure the safety of neighborhood children who have been playing with and around the hot tub, contacted Ken Kovalchik. His neighbor submitted a signed letter of approval for the screen. Mr. Kovalchik sought guidance from the Commission. The Commissioners determined this project did not need to go through a minor project application. Commissioner Evans requested the screen be painted with a color that is compatible to the deck or building. Commissioner Evans asked that a member of Town Staff be included in all meetings with Mark Donaldson. Builders Work Session was discussed and how the process is going. Staff has been meeting internally to facilitate discussion on our existing processes. Another builders work session is being held at the next Town Council Meeting to follow up the discussion on May 25, 2004. XIII. Adjourn Commissioner Trueblood made the motion to adjourn. Commissioner Didier seconded and the motion was unanimously approved. The meeting adjourned at 6:55pm. Respectfully submitted, Ruth Weiss Recording Secretary APPROVED: Chris Evans Chairman ' Terry Smith Secretary F\PIanning & Zoning Commission\Minutcs\2004\051804.doc Page 6 of