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PZC Minutes 101502Minutes of Planning & Zoning Commission October 15, 2002 Council Chambers i Town of Avon Municipal,Building 400 Benchmark Road I. Call to Order The meeting was called to order at 6:00 PM II. Roll Call All Commissioners were present with the exception of Commissioner McClinton. III. Additions and Amendments to the Agenda Item A, the final design plan for Lot 52, Block 1, Wildridge was moved to the consent agenda. A detail for Lot C, Phase 1 B, Office Building was submitted for review under other business. IV. Conflicts of Interest Commissioner Karow had a conflict with the special review use for Lot 37, Block 1, BMBC. Commissioner Macik with conditions of Final Design for Lot 67/68, Block 1, BMBC (Petro Hut colors). V. Consent Agenda The Meeting Minutes from the October 1, 2002 Planning & Zoning Commission were approved unanimously. The Lot C, Phase 1 B Canopy detail was added the consent agenda, as well as Item B (Colors and mockup for Lot 67/68, Block 1, BMBC, Petro Hut), and Item A under Final Design, Lot 52, Block 1, Wildridge was added. Commissioner Wolfe moved to approve, Commissioner Him seconded. Motion carried 5 to 0, with Commissioner Him abstaining from approval of the minutes. VI. Final Design Plans A. Lot 52, Block 1, Wildridge Duplex Home Applicant: Scharpf Construction This item was moved to the consent agenda for approval. VII. Special Review Use (Public Hearing) A. Lot 37, Block 1, Benchmark at Beaver Creek Subdivision Auto Body Repair Shop Applicant: Dowling's Auto Body, Inc. Staff began the hearing with a brief presentation including a quick review of the site tour conducted today at noon and the letter submitted by the applicant, Mike Dowling, to install permanent fencing between this project site and the open space which is currently being used for parking. Mike also described his desire to continue to use Bay 3 for the use which was previously approved and utilized by Madieros, and to use Bay 4 for some parking. Mike Dowling suggested that there were actually 21.4 parking spaces on site, and that the parking in front of the garage doors should be counted for a total of 21 parking spaces. Mike suggested that our application will utilize Bay 3 for automotive repair, and that Bays 1 and 2 are also being used for Valley Automotive. Mike also said that Valley Automotive is grand -fathered in and so should their use of Bay 3. Mike said that under the service station standards at 2/1000 square feet he meets that parking standard requirements. Some of the services have been taken to Eagle, and they would rather utilize the parking at Avon Autobody and simply use this site for overflow. Mike noted the illegal parking, and said that building the fence along the open space property that the parking use has been eliminated. Mike said he is confused with the parking standards, and does not understand how the standards are applied. He said that any parking problems on this site can be alleviated with the Avon Auto Body site, since there are about 50 spaces available there. The original owner made the application for all three units at the same time. The hearing was opened for public comment. Terry Arch, the owner for Valley Automotive, said that he originally received approval for the three units, and choose only to use the first two, allowing Mike Dowling to utilize the third bay. He said that he is not parking in the back of the property, and to comply with this arrangement, he must limit his business. He said that Dowling's generates an enormous amount of parking with his regular flood restoration service. He did say that his customers cannot enter the parking lot in the mornings and evenings, since the volume of traffic is so great. Dowling's has about 9 employees in the office, including his mechanics, and is wondering where they will park. He said his employees are forced to carpool. Terry spoke to Eric Johnson, and said that Eric told him the Town would review parking carefully before approving another similar use. Patrick Saenz, general manager for Dowling's, said that traffic is generated from both operations on site, including Avon Automotive. He did say that they were issues with tow trucks in the morning for Valley Automotive, and said that there were some issues with parked cars from mini -storage and several cars parked along Metcalf that belong to Valley Automotive mechanics. He did say that they are trying to alleviate the parking of towed cars with where they are towed to, using the Texaco in West Vail and some other site in Gypsum. He did say that they have tried to alleviate parking through some of their other sites being utilized. Seeing as there was no further public comment, Chairman Evans closed public comment. Commissioner deliberations began with the Chairman saying that the original approval for the first three bays was also contingent upon the use of Avon Auto Body site at Lot 11 being used for all pick up and delivery of automobiles. Commissioner Wolfe suggested that all cars be delivered only to the Avon Auto Body site, and that only after they are mechanical. Commissioner Macik asked staff what the original uses were in these units. Mike Dowling said that he has moved all the flood restoration vehicles to other sites day and night. Commissioner Macik said that he does not have a problem with utilizing this site as a warehouse and workshop only, bringing only mobile vehicles to this site. Commissioner Him said that he would require employee vehicles to park at Avon Auto Body site if he would approve this project. Mike said that he would only utilize 3 spaces during the day. Commissioner Smith said that she could support the use of bays 3 and 4 as only for repair. Mike Dowling said that he uses Bay 5 for oriental carpet repair work only. Chairman Evans said that the Town utilized 2/1000 for spaces in the past, and that we should use it now. He did say that Mike is entitled to use the parking he has for Bays 3 and 4. Chairman Evans said that he is in agreement with Commissioner Wolfe's suggestion that all Minutes of PBZ Meeting October 15, 2002 Page 2 public delivery of vehicles is to Avon Auto Body site, and not this site. Commissioner Wolfe said that he agrees with the minimization of the issue of parking and storage on this site, and said that this appears to be an approvable application with some conditions. Chairman Evans said that he would allow the use with the stipulation that there is no sign up there and that there is no active retail pickup and drop-off at that site. Commissioner Wolfe said that spaces should be assigned by the landlord. Terry Arch did say that it was a volume issue more than a parking issue. Mike did say that all the tow trucks would go to the Avon Auto Body shop, and that he would try to do so. Commissioner Wolfe mad a motion to approved the SRU for Dowling's Auto Body in Units 3 and 4 with the following conditions: 1. All signs regarding Dowling's removed from the site. 2. All vehicles to be accepted from the public will be at the Avon Auto Body site, including deliveries. Commissioner Smith seconded. Ruth Borne suggested that a condition of employee parking for Bays 3 and 4 should be added regarding company trucks. Commissioner Wolfe said that this was a landlord/tenant issue and would go along with the condition. Commissioner Him said he was not in favor of employee parking on site. Commissioner Wolfe said that he thinks Mike would not want to make the situation worse than it is. Chairman Evans said that parking was in fact limited to 2 spaces. Tambi Katieb reminded the Commission of the need to have the application reviewed in one year to ensure compliance with the applicant's testimony and the conditions of approval, and the chairman said he would like to add that the SRU is approved for one year. He also added that this approval is running solely with the applicant only (Dowling's). The amendments were all approved by the second, and the vote passed unanimously as follows: 1. All signs regarding Dowling's removed from the site. 2. All vehicles to be accepted from the public will be at the Avon Auto Body site, including deliveries. 3. All employee of bays 3 and 4 park off-site 4. This SRU approval is specifically for Dowling's Auto Body 5. This SRU will require renewal in one-year from the Commission and that that renewal will not be unduly withheld. VIII. Conditions of Final Design A. Lot 67/68, Block 1, Benchmark at Beaver Creek Subdivision Petro -Hut Mockup Applicant: George Roberts This item was moved to consent agenda. IX. Other Business A. Lot C, Phase 1B, Office Building Details. This item was moved to consent agenda. Minutes of P&Z Meeting October 15, 2002 Page 3 Chairman Evans asked that we pull the Barrancas project approvals, and review the final design conditions of approval to ensure that the building is being constructed in accordance to the approval, in particularly the rock walls and the roof element. Staff said they would review this item. Several updates were given by staff regarding various construction projects in Town. X. Adjourn Commissioner Karow made a motion, with Commissioner Him seconding to adjourn and the motion was approved unanimously. The meeting was adjourned at 7:30 PM. Respectfully submitted, Tambi Katieb Acting Recording Secretary APPROVED: Chris Evans Chairman Michael McClinton Secretary Minutes or P&Z Meeting October 15, 2002 Page 4