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PZC Minutes 052102 (2)Minutes of Planning & Zoning Commission May 21, 2002 Council Chambers Town of Avon Municipal Building 400 Benchmark Road AGENDA Call to Order The meeting was called to order to 6:01 PM. H. Roll Call All Commissioners were present except for Commissioner McClinton. III. Additions and Amendments to the Agenda Chairman Evans makes an amendment to Section XIII, stating that all PUD Amendments will be public hearings. Tambi Katieb, Planner II, read the Worksession minutes into the record, specifically about the discussion between the Commission members and Mike and Dave Dantas regarding limiting the size of the dwelling units as part of the PUD. IV. Conflicts of Interest — Macik has a conflict with Lot 67168 Commissioner Macik has a conflict with the final design of Lot 67168, Benchmark at Beaver Creek (item VII A). V. Consent Agenda Approval of the May 7, 2002 Planning & Zoning Commission Meeting Minutes. Commissioner Wolfe motions to approve the consent agenda. Commission Karow seconds, and the motion carries unanimously. VI. Sketch Plan A. Lot C, Avon Center at Beaver Creek 130 Beaver Creek Boulevard West Office Building Applicant: Oz Architecture Ruth Borne, Community Development Director, made the staff presentation. Ms. Borne reviewed the staff recommendations, including the proposed conditions along with the items that are lacking on the submittal, i.e., north elevations architectural does not continue as the other elevations, details for trash removal and storage must be provided and all plans and details must match from sheet to sheet. Joe Levi, OZ Architecture made a brief presentation and covered the items that were lacking on the submittal including revisions made after the submittal. Ms. Borne, states that Staff has not been given this information and therefore the Commission needs to act solely on the sketch packet that was given to them. Planning and Zoning Commission Meeting Minutes from May 21, 2002 Page 1 of 7 Chairman Evans has questions on the mechanical equipment as to the screening and visibility. Mr. Levi states that the mechanical equipment will be on the roof and screened, the slope in such a way that it will not be visible. Commissioner Sipes is concerned with the flat roof style and feels that since this is only a three story building that it should not be flat. He also touches on the four points of the design review criteria, that all three buildings should be different and it is in the best interest of the town to have as much different architecture as possible to keep from massing problems, stating that the mall plan supports different styles. Since this is an office building, this should not be designed like the rest of the project and should comply with the Town Center Plan. Commissioner Smith is not comfortable with the canyon affect as it is not consistent with what was done in the past. She is also concerned with the flat roof. Commissioner Macik agrees with the staff recommendations and has no problems with the flat roof. Commissioner Karow agrees that this sketch plan meets the town criteria and agrees with the staff recommendations, he feels that this building should be designed like the rest of the project. Commissioner Wolfe has no problem with the design or looks of the building, and feels that since this is so close to the other buildings that it should look similar. Chairman Evans states that his comments are hand in hand with Commissioner Wolfe, the flat roof being in the center of the downtown core does not comply with the commercial design guidelines. Also the information that Mr. Levi has presented does not match the sketch packet that was submitted, therefore he is not in the position to approve. Commissioner Wolfe motions to table the application until the next meeting so that the applicant can deal with the flat roof and comply with the commercial guidelines as well as giving staff time to review what has been presented. Commissioner Smith seconds the motion and it carries 5 to 1 with Commissioner Macik dissenting. Tab Bonidy, Tab & Associates makes a public comment as to the practicality of sloped roof on commercial buildings, the mechanical code requires that equipment be accessible for maintenance and this is almost impossible with the pitched roofs. VII. Final Design A. Lots 67 & 68, Block 1, Benchmark at Beaver Creek Nottingham Road Office/Retail Space Applicant: Tab & Associates Commissioner Macik leaves the room for this presentation due to conflict of interest. Planning and Zoning Commission Meeting Minutes from May 21, 2002 Page 2 of 7 Mr. Katieb made the Staff presentation noting that during the work session there was discussion on the building height and that there were color boards and materials to hand out, and that staff is recommending approval on this project. Tab Bonidy, Tab & Associates, made a presentation. Mr. Bondiy described how and where the height of the building should be measured. Mr. Katieb, approaches the Commission along with Mr. Bondiy with the project model to clarify how and where the height of this building is measured. Commissioner Sipes then asks staff if it is true then that the parapet is still 3'/z to 4 feet over in height. Mr. Katieb, answers yes, only on the parapet. Commissioner Wolfe, states that he is very much in favor of this building, the only thing he is concerned about is the mechanical equipment on the roof. He is in favor of approving this project as long as there is a condition about the amount and size of future mechanical equipment on the roof. Commissioner Karow, agrees that this complies with the design review guidelines and has questions about the snow removal. Mr. Katieb, responds that the Town Code has requirements as to the off site snow storage. Commissioner Smith agrees with the design of the building and has no issues. Commissioner Sipes motions to approve the final design with staff recommendations, with the finding that the triangular parapet directly above the main entry is an architectural feature/projection therefore allowed to exceed the height limitation by four feet. It is an architectural projection because it is a minor feature to the roof. Also, all future mechanical equipment that exceeds 3' x 3' in size or is taller than the perimeter flat parapet must be reviewed by staff prior to installation and must be painted to match the roof. Commissioner Karow, seconds the motion and it carries unanimously. Chairman Evans, addresses applicants, staff and audience members as to the guidelines for the next three items on the agenda. Each of these will be reviewed one at a time and will be open for public comment. III. PUD Amendments A. PUBLIC HEARING, RESOLUTION NUMBER: 02-04 Lots 42 & 43, Block 4, Wildridge Subdivision 5101 & 5113 Longsun Lane Four-plex zoning to duplex zoning Applicant: ASE, Inc. Eric Johnson, Planning Technician, made the Staff presentation. The application is taking two four plex lots and creating three duplex lots, removing two existing development rights. Mr. Johnson adds that there have been 3 letters received by the Town which have been distributed to the Commission. Staff is recommending approval Planning and Zoning Commission Meeting Minutes from May 21, 2002 Page 3 of 7 John Perkins, JMP Architects, representing the owner ASE, Inc. makes a presentation. He addresses the average size of these units, stated that at this time they are looking at 2,300 to 2,600 square feet. Chairman Evans opens the meeting to public comment, there is none. Commissioner Wolfe asks for clarification regarding the definition of 3,000 gross square feet. He feels as though the maximum square feet needs to be established through the PUD. Other than that he states that the application meets the PUD criteria. Charlie Acevedo, JMP Architects, responds to the gross square foot question, that it does not include the garage area. Commissioners Macik, Karow and Smith agree with the other Commissioners regarding the square feet issue. Commissioner Sipes, is concerned with the down sizing of the development rights and is concemed that the Planning and Zoning Commission is not the governing body to make this decision. He also points out that there will now be 3 buildings instead of 2. Therefore he is a little uncomfortable about approving or disapproving without some guidance from Council, he would like to table all three of these PUDS until they can meet with Council for some direction. Commissioner Macik would like to specify the square feet per dwelling in order to maintain the massing of the buildings. Chairman Evans states that his comments are the same and the Commission can address the issue of size at the Sketch Plan submittal. The application is consistent with the neighborhood's character and design compatibility with the immediate environment, neighborhood and adjacent properties. He would like the consistency reflected in the findings. Commissioner Karow moves to approve Resolution 02-04 with the staff recommendations along with an additional finding of, the scale, bulk, building height, buffer zone, character be found consistent with the neighborhood's character and design compatibility. Commissioner Macik seconds the motion and it carries unanimously. B. Lots 10 & 11, Block 2, Wildridge Subdivision PUBLIC HEARING, RESOLUTION NO. 02-06 2877 & 2861 O'Neal Spur Duplex zoning to single family zoning Applicant: Michael Dantas [Tab 5] Mr. Katieb makes staff presentation. This application creates three single-family lots, removing one existing development right and changing the designation from duplex to single family. Staff is recommending approval. Chairman Evans, asks about the number of road cuts, is concerned that there will be two road cuts. Planning and Zoning Commission Meeting Minutes from May 21, 2002 Page 4 of 7 Dave Dantas, Dantas Builders, responds to the road cuts and assures the Commission that there will be two instead of three. Chairman Evans, opens the meeting for public comment. Angelo Coria, neighboring resident, is concerned about the size/height of the buildings. Mr. Dantas states that what they are proposing is that one dwelling is set higher and the other two are lower with the longer driveway, this will hopefully preserve the views of the neighboring lots. Commissioner Sipes addresses the resident; that there are no rights as to the protection of the view corridor and also states that while the plan looks good it seems to be reflecting a great deal of site disturbance. However, he realizes that this is a very preliminary plan. Chairman Evans, closes the public hearing. Commissioner Macik has no problems with the change of the PUD or the project. Commissioner Karow, agrees with staff recommendations and has no conflict with the change. Commissioner Wolfe agrees with staff recommendations. Commissioner Smith agrees with staff recommendations. Commissioner Sipes has nothing to add. Chairman Evans has nothing add, however he does state that the Commission will be asking Council for some feedback in revising PUDs based upon a reduction in density. Commissioner Karow motions to approve Resolution 02-06 as presented, the motion is seconded by Commissioner Wolfe and carries unanimously. C. Lots 47 & 48, Block 1, Wildridge Subdivision PUBLIC HEARING, RESOLUTION NO. 02-07 2420 & 2430 Saddle Ridge Loop Duplex zoning to single family zoning Applicant: Michael Dantas & Tom Marcin Mr. Katieb makes the staff presentation that the application is creating three single- family lots and removing one existing development right and changing the designation from duplex to single family. Staff is recommending approval. Chairman Evans opens the public hearing. Arther Myers, lives across the street and he feels that the three single family homes would be much better suited for this site since the site is so steep to begin with. Commissioner Sipes states that once again the preliminary plans seems to show a great deal of grading and site disturbance. Chairman Evans states the possibility to contact the neighbors to check into creating an access easement across Lot 46 so that all the residents could use the driveway to minimize the curbs cuts and it could be very cost effective. Planning and Zoning Commission Meeting Minutes from May 21, 2002 Page 5 of 7 Jason Bamuer, resident, talks about the driveway being common and is willing to speak with the developers regarding the possible easement. Commission Wolfe states that staff has done a wonderful job and with the findings and recommends approval of the application with the recommendation that the developers contact the neighbors about the possibility of an access easement. Commission Karow, motions to approve Resolution 02-07 with the recommendation that the developer explore an access easement across Lot 46. Commissioner Sipes seconds the motion and it carries unanimously. X. Other Business A. Minor Projects — Staff Approvals 1. Lot 32, Block 2, Wildridge Subdivision 2643 Beartrap Road — Unit A Deck Addition & Parking Spot Applicant: Casey Frehe 2. Lot 3, Block 1, Wildridge Subdivision 3000 Wildridge Road — Suncrest Condominiums Exterior Remodel & Maintenance Applicant: Tim McCabe B. Sign Permits 1. Lot 24, Block 2, Benchmark at Beaver Creek Subdivision 0150 East Beaver Creek Blvd "Lovely Nails" Applicant: Young Electric Sign Company C. Village at Avon Update Commissioner Wolfe gives a brief update on the Village at Avon. Ms. Borne comments about the Annexation update for Mr. Bowen and the other properties in McGrady Acres. X. Adjourn (7:15pm) Commissioner Macik makes a motion to adjourn the meeting. Commissioner Sipes seconds the motion and it carries unanimously at 8:00 pm. Sinceriey, Darcy D. Tennant Recording Secretary APPROVED: Planning and Zoning Commission Meeting Minutes from May 21, 2002 Page 6 of 7 Chris Evans Chairman Mike McClinton Secretary Planning and Zoning Commission Meeting Minutes from May 21, 2002 Page 7 of 7