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PZC Minutes 050702 (2)Minutes of Planning & Zoning Commission May 7, 2002 Council Chambers Town of Avon Municipal Building 400 Benchmark Road AGENDA I. Call to Order The meeting was called to order at 6:05 PM. All Commissioners were present except for Commissioner Macik. II. Roll Call A. Swearing In of New Planning & Zoning Commission by Patty McKenney, Avon Town Clerk. All commissioners were present and sworn in except for Commissioner Macik, who will have to be sworn in separately. B. Planning & Zoning Commission Chairman, Vice Chairman and Secretary Election. Commissioner Evans started the discussion and asked for nominations for the three positions. Commissioner Karow made a motion to elect Commissioner Evans as the Chairman. The motion was seconded by Commissioner Wolfe. The motion carried unanimously. Commissioner Wolfe then made a motion to elect Commissioner Karow as Vice Chairman. The motion was seconded by Commissioner McClinton. The motion carried unanimously. A third motion to elect Commissioner Sipes as Secretary was made by Commissioner Evans. Commissioner Karow Seconded. The motion carried unanimously. III. Additions and Amendments to the Agenda Tambi Katieb, Planner II, read the actions of the Commission from the early site tour, lunch meeting and the work session into the minutes. The Commission discussed the dog daycare and asked questions during lunch and visited the site.. The Commission had several questions on the denial for the carwash and the wording of the draft minutes. They also had several questions on Barrancas final design, visited the mockup on site with the applicant present, and subsequently reviewed the mockup again at Town Hall at work session. The Commission also discussion moving Lot 16, Block 2, WR (Item VII C) to the consent agenda. IV. Conflicts of Interest Chairman Evans has a conflict with final design Lot 30, Block 1, BMBC (Item VII A). V. Consent Agenda Approval of the April 19, 2002 Planning & Zoning Commission Meeting Minutes. Item C (Lot 16, Block 2, WR Final Design) of Section VII moved to consent agenda. Also, Item VI (Conditions of Final Design, Lots 38, 40, 41, Block 1, BMBC, Barrancas) moved to consent after review at work session and approval of all colors as presented, specifically as submitted: Metal Siding: Classic Green from Metal Sales Co. (inc. fastening screws for siding to be painted). Windows: White vinyl frame. Stucco Color for Main body and Garage Doors: Porter Paints Brush Green (6916-1). Stucco Color for accent (chimney): Porter Paints Raffia Gold #6862-2. Metal Color (Stairs, brackets, and steel beams): Sherwin Williams BBQ Brown #2286. Stair Treads and Sun Shades: Galvanized Metal. Commissioner Wolfe moves to approve consent. Commissioner Sipes seconds. Motion carries unanimously. VI. Conditions of Final Design (Moved to consent) Lots 38, 40 & 41, Block 1, Benchmark at Beaver Creek 491 & 511 Metcalf Road Barrancas Site Mock Up Applicant: Tanavon Corporation/Ray Neilson VII. Final Design A. Lot 30, Block 1, Benchmark at Beaver Creek (6:15pm-6:25pm) 710 Nottingham Road Avon Car Wash and Employee Housing Applicant: JMP Architects Eric Johnson, Planning Technician, made the staff presentation. Commissioner Karow was acting Chairman, as Commissioner Evans stepped down because of his conflict of interest. Mr. Johnson discussed the previous denial and the reasons stated by the Commission for that denial. The Commission had no questions of Mr. Johnson. Charlie Acevedo, JMP Architects, made a brief presentation regarding the project. He discussed how the plans were revised to reflect several of concerns of the Commission that resulted in the previous action of denial. He also discussed the colors, and how the blue was toned down but still employed as a highlight next to the corten steel. The Commission asked about the new canopy element. Mr. Acevdo said the building was intended to be very contemporary by design. The Commission asked about the new reddish -brown color, and Mr. Acevdo explained that it was very similar to the neighborhood colors in use. r% k. f,S Minutes of P&Z Meeting May 7, 2002 Page 2 Commissioner Wolfe said that the applicant has addressed the concerns adequately and hopes to approve the project this evening. Commissioner Sipes agreed with Commissioner Wolfe, however, he still has some problems with the use but it does meet the guidelines. Commissioner Smith agrees that the changes made a big difference and believes the project conforms to the guidelines. Commissioner McClinton agrees with all comments. Commissioner Karow asked staff about the condition regarding deed restrictions, and how it came about. Commissioner Karow asked for a motion on the project. Commissioner Wolfe moved for approval with all conditions as presented by staff. The motion was seconded by Commissioner McClinton. Commissioners Smith, Wolfe, and McClinton voted for approval, with Commissioners Sipes and Karow voting against. Motion passes 3-2. B. Lot C, Avon Center at Beaver Creek (6:25pm-6:45pm) 160 West Beaver Creek Boulevard Sheraton Mountain Vista Phase 113 Applicant: OZ Architecture Ruth Borne, Community Development Director, made the staff presentation. Ms. Borne reviewed the staff recommendation, including the proposed conditions. The applicant presented a number of drawings and the Commission looked over the drawings and asked a few questions of the applicant. Commissioner Wolfe asked staff about the concerns regarding the entryway. The applicant said the colored elevations were correct, and the stone did not go all the way to the top. It goes only to the wainscot and returns to stucco, just as on the current buildings. Greg Barrows, representing the applicant, said he concurs with all staff recommendations on the final design. He asked specifically about compliance with condition number three, regarding the need to issue a building permit at the same time for both the timeshare and commercial structure: Ms. Borne responded by saying that this was a condition of the development agreement. Commissioner Sipes asked for a clarification on the relationship of the stucco and wood detail. The applicant said that it was on the same plane, only an inch and half off. Commissioner Evans clarified that any changes made by the applicant must be brought back for approval. The applicant said that they understood this and would bring any changes or areas that are still under study back to the Commission. Alexander Sheyket from OZ Architecture reiterated that he understood the comments and will bring any changes back to the Commission. Chairman Evans asked for Commission deliberation. Commissioner Wolfe asked about the temporary windows for connection to Phase 3. Commissioner Karow said the application meets the design criteria. Commissioner Sipes thanked the applicant for clarification and work on the project, and asked about the roll up garage door trim. The applicant said that they could add trim to the front door also, since that represented the main doorway to the project and should at least have the same treatment as the garage door. Commissioner Sipes asked about the first color sheet, and requested that they study the detail of Phase 1 b (North Elevation), specifically about the termination of the mansard roof above the garage door. Commissioner Smith said she supports the design as presented. Commissioner McClinton had no comments. Chairman Evans asked the applicant to submit a few details as discussed for further review, and he also asked about the Staff recommendation regarding the water feature and why it was not included. Ms. Borne said it should be included in the list of conditions. Chairman Evans Minutes of P&Z Meeting May 7, 2002 Page 3 said that he wanted a condition regarding the changing of materials. Commissioner Karow recommends approval, adding Condition # 5 which is Condition #2 from the sketch plan approval —"A total of 374 parking spaces are required in Phase 1 C as outlined in the PUD approval. Any parking deficiency may result in the reduction of timeshare units in Phase 1 C at design review" and adds Condition #6: There must not be any change of materials on the exterior corners. Commissioner Sipes seconds the motion, and recommends adding Condition #7: 'Trim be added around window elements under arch element", and Condition #8: "The area on elevation Phase1 B (North) represented on color drawing A5 immediately left of the garage entrance be studied further and resubmitted as a detail for separate approval". Motion carries unanimously. C. Lot 16, Block 2, Wildridge (MOVED TO CONSENT) 2901 June Creek Road Duplex Applicant: George Plavec VIII. Special Use Review (PUBLIC HEARING) A. Lot 26, Block 2, Wildridge (6:45pm-6:50pm) 2605 Beartrap Unit A Pilates Studio Applicant: Barbara Huttner The Commission opened the public hearing on this application. Mr. Johnson made the staff presentation. He explained that the neighbor called today and said that they were fine with the application as long as it remained as operating. He reviewed all the conditions and asked if there were any questions. Chairman Evans reviewed the conditions and asked if they were exactly the same as prior, except for the extension of one year to five years. Mr. Johnson said they were the same conditions. The hearing was opened for public comments by the Chairman. No comments were received. Public comment period was closed by Chairman Evans. Commissioner Wolfe asked for clarification on the five-year and annual review. Mr. Johnson clarified that the annual review would be done by staff only, and the file would come back for renewal after five years. Commissioner Karow made a motion to approve Resolution 02-02 with conditions as proposed by staff. Commissioner Sipes seconded the motion. Motion carried unanimously. B. Lots 18 & 19, Block 1, Benchmark at Beaver Creek (6:50pm-7:10pm) 281 Metcalf Road Walkin The Dog/Doggie Day Care Applicant: Marisa Cantrell Mr. Katieb made the staff presentation. He briefly reviewed the proposed conditions, and had handed out a letter of objection to the proposal from a current tenant of the building. Chairman Evans asked why this is a special review use and not a use by right in this type of zoning district. Mr. Katieb stated that the Zoning Administrator determined that Minutes of PBZ Meeting May 7, 2102 Page 4 this was a SRU in the IC zone district since it was not specifically called out as a use by right. Chairman Evans asked what type of use this would be under zoning. Mr. Katieb clarified that there is no specific category that currently exists for the use other than what has been applied for and determined to fit within the general character of the zone district. He explained that once the zoning administrator determined that this use could be applied for in this zone district, it had to come in as a special review use. Commissioner Wolfe stated he was concerned that noise may be an issue with the dogs. Commissioner Sipes said in the IC district noise is expected to a different level than in other zone districts, especially considering the uses by right. The applicant, Marisa Cantrell, made a brief presentation. She stated that noise is not usually an issue. She also described the interior and the preventive measures taken to prevent any odors or noise from leaving the premises. She said that the noise generated by an existing woodshop in the building would be far greater than the noise she expects her business to generate. Commissioner Wolfe asked if the customers need an appointment. Mrs. Cantrell stated that there is an interview process and that there will be appointments necessary before she will accept any dog. Commissioner Wolfe asked about spacing the arrivals. Mrs. Cantrell stated that she will make times for arrivals and plans to stagger them, possibly opening earlier so that people on their way to work can drop the dogs off at different times. Commissioner Wolfe asked how are the animals delivered. Mrs. Cantrell states that she is going to work on that and would potentially have her staff walk dogs in from cars to make the drop off and pick up easier. She stated that she understand parking cannot be an issue, and will ask her customers to comply with the limited parking available on the site. The hearing was opened for public comments by the Chairman. No comments were received. Public comment period was closed by Chairman Evans. Commissioner Sipes began deliberation saying that the application meets the criteria. Commissioner Karow agrees. Commissioner Wolfe was concerned about the deliveries of the dogs. It meets the requirements for SRU, however he is thinking about less than a one-year review. Commissioner Sipes added that this is different than a residential area special review use and causes him less concern. Chairman Evans suggested that the staggered drop off language should not be added. This meets the guidelines as proposed. Just don't affect the other tenant parking spaces. Commissioner Karow made a motion to approve Resolution 02-03 with conditions 1-7 as proposed by staff, deleting condition number three. Commissioner Sipes seconded the motion. The motion passed unanimously. IX. Minor Projects (7:10pm-7:15pm) A. Lot 1, Block 1, Benchmark at Beaver Creek 0063 Nottingham Road Phillips "66" Lighting Applicant: Bill Anderson/Phillips "66" Retail Construction Manager Minutes of P&Z Meeting May 7, 2002 Page 5 Chairman Evans asked what happened to the Phillips 66 lighting violation. Mr. Katieb described what happened, and discussed the approval of a new lighting program that complies with the original program issued for Coastal Mart. He said the changes should take place the week of May 201' and that the Phillips 66 representatives have been very responsive to correcting the violation. B. Lot 6, Block 2, Wildridge 2864 O'Neal Spur Deck Addition Applicant: The Reynolds Corporation X. Other Business A. Training for Commissioners - Tuesday, May 21, 2002, 3:00 p.m., Council Chambers B. Lots 67/68 Block 1 Benchmark at Beaver Creek Elevation revisions Mr. Katieb reminded the Commissioners that Andy Hill of DOLA will be conducting a planning commission 'training workshop' from 3:00 to 5:00 on the 21St of May. All Commissioners said they could be present, with the exception of Commissioner McClinton. Commissioner Karow asked what the changes were to the elevations for Petro Hut. Mr. Katieb stated that the roof forms appear pitched, but is unsure what the pitch is. Also, the pitched roofs are not considered architectural projections and are now a height issue at least on the main roof. Commissioner Sipes stated that it appears that the roof goes all of the way back. Commissioner Evans said the height appears to be at 39 feet on the main roof with this type of design. The form and massing is good, but the height is in violation. Commissioner Karow, states that A3.1 is the only place with the height violation. Mr. Katieb states that A3.2 also appears over height. Commissioner Sipes says that they are on the right track, but need to get the height to comply with the zoning requirements. Commissioner Karow asked about the neon signs at Chapel Square. Mr. Johnson clarified the use of the signs and the sign program for Chapel Square. XI. Adjourn (7:20) Commissioner Sipes motioned to adjourn at 7:20pm. Commissioner Karow seconded the motion. Motion carried unanimously. Respectfully submitted, Tambi Katieb and Eric Johnson Acting Recording Secretaries Minutes of P&Z Meeting May 7, 2002 Page 6 APPROVED: Chris Evans Chairman Brian Sipes Secretary Minutes of PBZ Meeting May 7, 2002 Page 7