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PZC Minutes 050200 (2)Minutes of Planning & Zoning Commission Regular Meeting May 2, 2000 Council Chambers Town of Avon Municipal Building 400 Benchmark Road Call to Order The meeting was called to order at 6:02 PM II. Swearing In of New Commissioners Town Clerk, Kris Nash, swore in new Commissioner Bobby Head and re- appointed Commissioners Chris Evans, Paul Klein, Gregory Macik, and Brian Sipes. III. Roll Call All Commissioners were present. IV. Nominations and Election of Officers Chris Evans was nominated as Chairperson, Anne Fehlner as Vice Chairperson and Andrew Karow as Secretary. The motions were seconded and passed unanimously. V. Additions and Amendments to the Agenda None VI. Conflicts of Interest Commissioner Karow had a conflict with Lot 6, Block 4, Wildridge Subdivision Application. VII. Consent Agenda A. Approval of the April 18, 2000 Planning & Zoning Commission Meeting Minutes Commissioner Fehlner moved to approve the Consent Agenda, Commissioner Sipes seconded the motion. The motion passed unanimously. VIII. Modification of Final Design A. Lot 6, Block 3, Wildridge Subdivision Project Type: Duplex - Exterior Modification Applicant: Gary Marner Owner: Trent Cole Address: 5031 Wildridge Road East Ruth Borne, Assistant Director of Community Development, gave the staff summary. She stated that the application is in compliance with the Town guidelines and staff recommends approval. Applicant, Gary Marner, was present and stated he is representing the owner, Trent Cole, and requesting approval of revising the exterior decks on south side. Commissioner Sipes stated that he believes the application does not meet Design Item #6 because of the long, unbroken plane. Commissioner Karow moved to approve the application. Commissioner Klein seconded the motion. It carried 6-1 with Commissioner Sipes opposing. IX. Final Design Review A. Lot 6, Block 4, Wildridge Subdivision Project Type: Duplex Applicant: Ron DiehlNailCo Owner: Funck/Schmid Residence Address: 5768 Wildridge Road East Applicant, Ron Diehl, was not in attendance. Commissioner Karow stepped down due to a conflict of interest. Ruth Borne made the staff presentation stating the applicant was proposing a duplex residence with 3 bedrooms and a loft on each side. The project fits well with the site. It maximizes the site extending to each setback, leaving no room for error and has extensive retaining walls to work with the existing grades. Architecturally it fits within the neighborhood and complies with design requirements. The drainage concerns should be resolved at building permit. Stucco color needs to be muted and more consistent with Town guidelines. Commissioner Fehlner questioned the retaining walls on the site plans. She stated that the applicant cannot exceed six feet in height on retaining walls. Commissioners Macik and Head had no comments. 2of8 Minutes of P&Z Meeting May 2, 2000 Commissioner Sipes was concerned with the extent of the retaining walls. Commissioner Klein stated he agreed with staff concerns with the drainage and retaining walls. Commissioner Fehlner stated for the record that there is no room for error on this project. Other than that, the application meets our criteria. Chairman Evans agreed with Commissioner Fehlner and stated that changing elevation on north or south side of the driveway could be a problem. He questioned the building height. Ruth Borne stated that the project is in compliance with the height requirements. Commissioner Fehlner moved to approve the application with conditions 1-6 as stated in the staff report. Commissioner Macik seconded. The motion was approved with the following conditions: 1. Submit lighting cut sheets; 2. Revise the driveway entrance to comply with town standards - 4% grade for the first 20'0" is required; 3. Clarify drainage on the southeast corner; 4. Revise landscaping plan by relocating plant materials from the 10'0" Snow and Drainage Easement; 5. Revise stucco color to a more natural off-white color, to be approved by staff; 6. Details of the retaining walls must be stamped and submitted with the building permit plans - no walls to exceed 6'0" in height Commissioner Karow abstained. B. Lot 15, Block 1, Wildridge Subdivision Project Type: 4-Plex Applicant: Bob Mach Owner: Claus Holm Address: 2170 Saddleridge Road Commissioner Karow was present. The applicant was not in attendance at this time. The application was moved to the end of the agenda. After the Lot C presentation, Chairman Evans returned to Lot 15, Block 1, Wildridge Subdivision and asked if the applicant was present. Mr. Mach was not present. Ruth Borne stated that the staff report had been provided to the applicant. Ruth Borne gave the presentation. Staff recommended denial because of discrepancies with elevations, site plan, grading plan, and amount of overall site disturbance. 3of8 Minutes of P&Z Meeting May 2, 2000 .y Commissioner Fehlner is concerned with the discrepancies from sheet to sheet and cannot make a recommendation without consistent information. Commissioner Sipes wants the dormer clarified. Commissioner Fehlner asked about the location of the decks. Ruth Borne said they are not shown from sheet to sheet. In regards to the parking, she agreed with staffs recommendations. Chairman Evans and Commissioner Klein commented that the dimensions are all wrong. Ms. Borne stated that support staffs basis for denial. Commissioner Macik stated that he has no problem with the architecture. Commissioner Sipes moved to recommend denial based upon the following considerations: 1. Retaining walls over 4'0" within the setbacks, which require a variance; 2. Discrepancies between grading, site plan, and elevations with regard to the building, decks, existing and finished grades; 3. Clarification of eliminating drainage into garage; 4. Maneuvering for vehicles; 5. Safety concerns on the maneuvering area; 6. Clarify the roof drainage; 7. Indicate location of hot tubs on all plan sheets; 8. Stone should wrap the corners. Commissioner Karow seconded the motion. All voted in favor of denial. X. Public Hearing - Special Review Use Applicant: Intermountain Landscaping/ Gosiewski Project Type: Equipment Storage & Staging Area Address: The Village of Avon - West of LaFarge Plant Owner: EMD Limited A petition with 24 signatures from residents on Eaglebend Drive was received requesting that access to this area should be via Nottingham Ranch Road and not along Hurd Lane or Eaglebend Drive. Karen Griffith, Town Planner, gave the staff presentation. The application is for a Special Review Use Permit for a temporary landscape staging and storage area, located west of the LaFarge Plant, on the Village as described in the plans for one year. Ms. Griffith added that the Building Department recommends that the existing building 4of8 Minutes of P&Z Meeting May 2, 2000 on the site either be removed or have fencing installed around the building. It cannot be used. Staff recommends approval with the condition the old building be fenced or removed. Applicant, Ziggy Gosiewski, stated they would fence off the barn with a chain link fence and barbed wire. Chairman Evans opened the Public Hearing. Mr. Walter Dandy, who lives on Eaglebend Drive believes the project is needed and that the site is suitable for the proposed use. We just ask they be careful about the use of the roadway. There were no other public comments and Chairman Evans closed the Public Hearing. Chairman Evans commented about controlling the usage of Hurd Lane stating it is not within the jurisdiction of the Commission to control or restrict use of public roads. Mr. Dandy asked if there were restrictions on tonnage. Chairman Evans said yes, there were but it came from Council, not P&Z. Mike Matzko, Director of Community Development, concurred. Commissioner Sipes moved to approve the SRU application for one year with the condition that the existing building on the site not be used and appropriately -fenced. Commissioner Fehlner seconded the motion. The motion passed unanimously. XI. Work Session Lot C, Avon Center Subdivision Project Type: Time -Share & Employee Housing Phase 1A -1C Project Name: Mountain Vista Applicant/Owner: Vistana, Inc. Address: 0160 Beaver Creek Boulevard West Ruth Borne gave the staff summary of the design and color changes presented by the applicant. Tom Obermeyer gave the applicant presentation and introduced the team. In attendance: Jim Mcknight, Larry Rakow, Tom Marcin, Alexander Sheykhet, and Rob Rydel. The applicant handed out revised Final Design books dated May 2, 2000 and a Vistana April 18th Executive Work Session report. The applicant presented a model. Mr. Obermeyer stated the revised drawings include a revised color scheme and stone base. The arcade is revised with large wood members. The ochre color has been changed to sage -green. More wood detailing has been added to the wood balconies, particularly on the Beaver Creek elevations, which are Swedish style balconies. Support details have been revised so there will not be conflict between the upper roof and the balconies. 5of8 Minutes of P&Z Meeting May 2, 2000 The applicant is proposing the Galvalume product instead of using the fiber cement board. The reflectivity information and cut sheet has been provided to staff. The north elevation under the employee housing units has been revised with a double row of planters. A series of arches and windows have been added to break up the elevation on Benchmark Road. The clock has been revised. The roof plan has been revised adding more articulation - now steps up and down. Fireplace vents have been selected that won't stain the exterior walls and they have been combined to create fewer B vents. Commissioner Sipes is concerned the retail does not show doors. He does not want to approve a set of plans that do not show doors. Applicant stated they would make the change. Commissioner Fehlner asked if the windows on Benchmark are frosted or clear. Applicant responded they are clear windows with wood mulling. Commissioner Fehlner stated there are a variety of colors on this project and she would like to see them on a mockup. The real colors do not show on elevations. Would like to approve colors according to the mockup, not elevations. She is concerned with the oil can result on the Galvalume product. Commissioner Sipes and Evans would prefer to see a corrugated siding. Commissioner Fehlner is concerned with the year-round success of the two-tier plants. She recommended the applicant increase the dimensions of the flower boxes to provide for more foliage and success for the plant materials. Commissioner Klein commented he would like to see on-site sample board of colors. Commissioner Sipes thinks the model has helped a great deal. All of the window trim will have thickness and provide depth. Commissioner Sipes stated he has the same concerns on the planters and reservations on the Galvalume. He wants to see a mockup of all the materials and feels corrugated siding may be more appropriate. Commissioner Macik feels the Galvalume seamless siding is a good product and has been successful on other applications he has seen. He recommends the planters have more depth. Commissioner Karow would like clarification of the new green color. He prefers the ochre color. He likes the planters that add more natural vegetation — they need to be bigger. The corrugated pattern of siding would add more relief and shadows. Commissioner Head commented he likes the idea of planters, but agrees with the others they could be widened to function more effectively. 6of8 Minutes of P&Z Meeting May 2, 2000 Chairman Evans agrees with Commissioner Karow that the ochre color is better than the green. He would like to see more depth in the planters. The clock doesn't relate to any other architectural detail. Mr. Obermeyer said they would have another look at it. The project is headed in the right direction and has come a long way. XII. Other Business Chairman Evans and the other Commissioners commented on this being Karen Griffith's last time with us and thanked her for her expertise and work with P and Z. A. Meeting Schedule for July 4, 2000 Will be held on Wednesday, July 5'h. B. Staff Approvals: Ruth Borne presented the following staff approvals: 1. Lot 40, Block 2, Wildridge Subdivision 2685 Bear Trap Road Siding Color Change & Split Rail Fence 2. Lot 111, Aspens 901 West Beaver Creek Boulevard Deck on Mobile Home 3. Lot 22, Block 2, Wildridge Subdivision 2960 June Creek Trail Retaining Walls C. Height Measuring Issue Chairman Evans stated the height issue was discussed at the lunch work session. He recommended staff review approvals over the last 6 —12 months to put together a database under old or current interpretation. He would like to have this information at the next meeting so we can have an informed discussion on it. The Commissioners do not want to revise the definition, merely clarify the technical interpretation and how to apply it consistently. Public input is a prerequisite to this process. 7of8 Minutes of P8Z Meeting May 2, 2000 XIII. Adjourn Commissioner Sipes made a motion to adjourn the meeting. The motion was seconded by Commissioner Karow and unanimously approved. The meeting adjourned at 7:34 PM. Respectfullyt�ubmit�d, Cecelia Fenton, Recording Secretary APPROVED: May , 2000 Chris Evans Chairman ` Andrew Karo Secretary 8of8 Minutes of P&Z Meeting May 2, 2000