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PZC Minutes 100599Planning and Zoning Commission t Record of Proceedings October 5, 1999 The Town of Avon Planning and Zoning Commission regularly meets at 6:00 p.m. on the first and third Tuesday of each month, in the Avon Council Chambers, Avon Municipal Building, 400 Benchmark Road, Avon, CO 81620. Meeting agendas are posted at least 72 hours in advance of the meeting in the following locations: Avon Municipal Building lobbies; Avon City Market lobby; Avon Recreation Center lobby; Avon/Beaver Creek Transit Center Commission Members Ward Morrison Chris Evans, Chair Anne Fehlner, Vice Chair Paul Klein Greg Macik, Secretary Andrew Karow Brian Sipes I. Call to Order Staff Members Karen Griffith, Town Planner Beth Salter, Recording Secretary Steven Hodges, Community Service Officer Mike Matzko, Com. Dev. Director Ruth Borne, Assistant Com. Dev. Director Commissioner Evans called the meeting to order at 6:30 P.M. II. Roll Call All Commissioners were present with the exception of Commissioner Fehlner. III. Additions and Amendments to the Agenda None IV. Conflicts of Interest None V. Consent Agenda A. Approval of the September 7. 1999 and September 21,1999 Planning & Zoning Commission Meeting Minutes Motion: Commissioner Sipes moved to approve the September 7, 1999, P&Z Meeting Minutes. Commissioner Karow seconded. The motion passed unanimously with Commissioner Macik abstaining. Commissioner Morrison moved to approve the September 21, 1999, P&Z Meeting Minutes. Commissioner Karow seconded. The motion passed unanimously with Commissioner Sipes and Evans abstaining. rj Page Two Minutes or October 5, 1999 VII. Review and Comment - Construction Rules and Regulations Mr. Matzko said he would like some feedback on the Construction Rules and Regulations. The intent is to communicate to the contractors the relevant rules in the Town of Avon for construction. Commissioner Evans said there needs to be a disclaimer stating that this document is not all the laws concerning construction within the Town of Avon. He said that this document would be a helpful guide to help every homeowner, builder and contractor. Ms. Griffith agreed there is a need for a disclaimer. Mr. Matzko said there are checklists that will be attached to this document summarizing relevant processes and sources of information. Commissioner Karow asked if the Town of Avon required a cash deposit. He said it seems as though we need to beef up the code. Commissioner Sipes suggested that there should be a statement on the signature page stating that the applicant has read and agrees to all the rules. The Commission was in agreement about:this point. Commissioner Evans suggested on page 3 of 10, in the first line that the word "safe" be deleted. He said the Town does not want to be in the position of defining what is safe. He also suggested in the 4`s line down on page 3 that the word "not" be inserted. Commissioner Evans asked why electrical contractors are exempt from paying registration fees when plumbing and mechanical contractors have to pay even though they all are licesened by the state. Commissioner Karow asked about the pupose for screening potable toilets. He suggested this be defined in the Constructions Rules and Regulations. Commissioner Karow asked what was wrong with handwritten construction signs. Mr. Hodges said that many times the inspectors are not able to read them and said it is also a safety issue. Commissioner Morrison drew everyone's attention to page 4 and asked if staff was requiring trailers to be screened. The Commission reached a consensus that trailers should no be screened. Commissioner Evans suggested we give contractors the option of either screening or keeping the portable toilets off the street, and add language stating that as soon as it is practical thee be moved off the street. The Commissioner decided to leave the language concerning portable toilets as written. Mr. Hodges said radios should not be heard off site. Page Three Minutes or October 5, 1999 Commissioner Morrison said there should be no delivery of materials or equipment any time after allowed construction hours. Commissioner Sipes asked if there should be something written about penalties for site disturbance beyond the designated area of disturbance. VIII. Other Business Staff approvals: Adjourn • Lot 40, Block 2, Wildridge —Savage Residence — Exterior Modification • Lot 21, Block 2, Eaglebend — 5381 Eaglebend Drive — New Railing • Confluence Site — Beaver Creek Metro District • Lot 20, Block 4, Wildridge—HunnResidence —Landscaping/Grading Modification 4 Motion: Commissioner Karow moved to adjourn the meeting at 7;30 P.M. Commissioner Sipes seconded. The motion passed unanimously. Respectfully Submitted, Beth Salter Recording Secretary Andrew Karow Chris Evans Anne Fehlner Paul Klein Greg Macik Ward Morrison Brain Sipes