TC Minutes 06-28-2016TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, JUNE 28,2o16
AVON TOWN HALL, ONE LAKE STREET
1. A CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:07 p.m. A roll call was taken and Council members
present were Sarah Smith Hymes, Scott Prince, Megan Burch, Buz Reynolds and Jake Wolf. Matt
Gennett was absent. Also present were Town Manager Virginia Egger, Town Attorney Eric Heil, Planning
Director Matt Pielsticker, Recreation Director John Curutchet, Human Resources Director Lance
Richards, Assistant Town Manager Scott Wright, Executive Assistant to the Town Manager Preston Neill,
and Town Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
Mayor Fancher asked to add an agenda item regarding a recommendation from the Trails Plan Update
Steering Committee for the completion of a wildlife study. Mayor Fancher also asked for a discussion to
set dates for Council and members of the public to do a site tour of the proposed trails. These items
were added as 5.4 and 5.5•
5.4 — Direction was provided to staff to contact Colorado Parks & Wildlife (CPW) and ask them to
complete an assessment of wildlife. Staff was asked to send out as a referral prior to Planning & Zoning
Commission action on the wildlife study.
5.5 — Direction was provided to staff to set up at least 2 to 4 site tours of the proposed trails.
j. PUBLIC COMMENT
Nathaniel Davis, Anna Boyd and Louis Demato commented.
Matt Gennett arrived at 5:15 p.m.
4. PRESENTATION
START TIME: 00:07:05
Louis Demato commented.
4.1. UNITED STATES FOREST SERVICE PRESENTATION (AARON MAYVILLE, ACTING DISTRICT RANGER)
5. ACTION ITEMS
START TIME: 00:41:07
5.1. PUBLIC HEARING SOUND PERMIT APPLICATION FOR POP UP STRINGS & ART ON THE MAIN STREET MALL JULY
8, 2016 (DIRECTOR OF FESTIVALS & SPECIAL EVENTS DANITA DEMPSEY)
Mayor Fancher opened the Public Hearing and no comments were made. Mayor Pro Tern Wolf
moved to approve the Amplified Sound Permit for Pop -Up Strings on Friday, July 8, 2o16; Councilor
Smith Hymes seconded the motion and it passed unanimously by those present.
5.2. REVIEW AND ACTION ON MR. PAUL EGAN'S APPEAL OF THE DENIAL OF A REAL ESTATE TRANSFER TAX REFUND
(ASSISTANT TOWN MANAGER SCOTT WRIGHT)
Councilor Prince moved to approve Mr. Egan's appeal for the refund of real estate transfer tax, with
the stipulation that Mr. Egan must provide the closing statement to confirm he did pay a transfer tax,
FINAL-Avon Council Meeting o6- 28 -2oi6 Minutes page i
Avo n
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, JUNE 28, 2016
AVON TOWN HALL, ONE LAKE STREET
ensure the correct amount is refunded, and confirm his unit does have the LMI deed restriction.
Councilor Prince also added a stipulation that the seller of the property must be refunded of any real
estate transfer tax amount paid; Mayor Pro Tern Wolf seconded the motion and it passed on a 6 to 1
vote. Councilor Gennett voted no.
Councilor Smith Hymes moved to direct staff to clean up the municipal code pertaining to the real
estate transfer tax; Councilor Gennett seconded the motion and it passed unanimously by those
present.
5.3.PUBLIC HEARING AND MOTION ON RESOLUTION 16 -16, APPROVING THE MEZA PUD AMENDMENT FOR LOT
11o, BLOCK 1, WILDRIDGE SUBDIVISION - CONTINUED FROM THE JUNE 14, 2016 COUNCIL MEETING PLANNING
DIRECTOR MATT PIELSTICKER)
Dominic Murillo presented the Meza PUD.
Mayor Fancher opened the Public Hearing and no comments were made. Mayor Pro Tern Wolf
moved to approve Resolution 16 -16, A Resolution approving File #PUD16003, an Application for a
Minor PUD Amendment to the Meza PUD; Councilor Prince seconded the motion and it passed
unanimously by those present. Councilor Reynolds abstained from the vote.
6. WORK SESSION
START TIME: 02:22:08
6.1. REVIEW AND DIRECTION REGARDING PROPOSED LAND SWAP/ACCESS EASEMENT FOR THE DEVELOPMENT OF
LOT 39 AND TRACT O, BLOCK 4, WILDRIDGE SUBDIVISION TOWN ATTORNEY ERIC HEIL)
Councilor Reynolds recused himself due to a conflict.
6.2.REVIEW AND DIRECTION REGARDING XCEL/PUBLIC SERVICE COMPANY GAS LINE CHARGES IN WILDRIDGE
TOWN ATTORNEY ERIC HEIL)
Councilor Reynolds returned to the meeting.
7. ACTION ITEMS
START TIME: 02:47:15
7.1. RESOLUTION 16 -19 ADOPTING THE TOWN OFAVON 2017 -18 STRATEGIC PLAN
TOWN MANAGER VIRGINIA EGG ER)
Michael Cacioppo commented.
Councilor Gennett moved to approve Resolution 16 -19 Adopting the Town of Avon 201718 Strategic
Plan as modified; Mayor Pro Tern Wolf seconded the motion and it passed unanimously by those
present.
8. CONSENT AGENDA
START TIME: 04:11:20
8.1. BUTLER SNOW ENGAGEMENT LETTER (ASSISTANT TOWN MANAGER SCOTT WRIGHT)
8.2.MINUTES FROM JUNE 14, 2016 MEETING TOWN CLERK DEBBIE HOPPE)
FINAL - Avon Council Meeting o6- 28 -2oi6 Minutes page 2
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, JUNE 28, 2016
AVON TOWN HALL, ONE LAKE STREET
8.3.MINUTES FROM JUNE 14, 2016 RETREAT (EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
Councilor Burch moved to approve the consent agenda items; Councilor Gennett seconded the
motion and it passed unanimously by those present.
9. WRITTEN REPORTS
9.1. MONTHLY FINANCIAL REPORT (BUDGET ANALYST KELLY HUITT)
9.2.GIFT REPORTING — 2016 REDS, WHITES & BREWS FESTIVAL, COVERROCK FESTIVAL & BEAVER CREEK RODEO
SERIES VIP TICKETS (EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
10. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
START TIME 04:11:57
10.1. ECO TRAILS & TRANSIT (MAYOR PRO TEM JAKE WOLF)
10.2. UERWA (COUNCILOR SARAH SMITH HYMES)
10.3. EAGLE COUNTY CLIMATE ACTION TASK FORCE (COUNCILOR SARAH SMITH HYMES)
11. MAYOR & COUNCIL COMMENTS
12. EXECUTIVE SESSION: PURSUANT TO COLORADO REVISED STATUE 24- 6- 402(4)(F) FOR THE PURPOSE OF
DISCUSSING PERSONNEL MATTERS
Mayor Fancher moved to meet in Executive Session for the purpose of Discussing Personnel Matters.
The time was 9:45 p.m.
Executive session began at 9:51 p.m.
Executive session ended at 10:42 P.M. Council reconvened into regular session at 10:42 P.M.
Mayor Fancher moved to approve the Town Manager's evaluation process as presented with the
addition of any information regarding a salary change request is received with the packet materials on
the Friday prior to the meeting. The time for the evaluation will be set prior to the start of the regular
meeting. The list of community members being surveyed is to be reviewed by all of Council, not just
Town Manager and Mayor. Councilor Burch seconded the motion and it was passed unanimously by
those present.
13. ADJOURNMENT
There being no further business to come before the Council, the regular meeting adjourned at 10:44 p.m.
FINAL - Avon Council Meeting o6- 28 -2oi6 Minutes page 3
APPROVED:
Jennie Fancher
Jake Wolf
Matt Gennett
Megan Burch
Albert "Buz" Reynolds
Scott Prince
Sarah Smith Hymes
Avon
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, JUNE 28, 2016
AVON TOWN HALL, ONE LAKE STREET
RESPECTFULLY SUBMITTED:
Aomyno� LL-Aa-) ,
Debbie Hoppe, Town Cle k
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