TC Minutes 05-10-2016Avon..'LU,,'AUG
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAYS MAY 10, 2016
AVON TOWN HALL, ONE LAKE STREET
1. CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:06 p.m. A roll call was taken and Council members present
were Megan Burch, Matt Gennett, Buz Reynolds, Jake Wolf, Scott Prince and Sarah Smith Hymes. Also
present were Town Manager Virginia Egger, Town Attorney Eric Heil, Assistant Town Manager Scott Wright,
Police Chief Bob Ticer, Recreation Director John Curutchet, Planning Director Matt Pielsticker and Town
Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
Mayor Fancher asked to make a change to the Executive Session number one (1). She explained that instead
of it being a potential special event it is actually potential events. Mayor Fancher advised that with the
revision of the agenda she will let everyone know where the changes are. The agenda was approved with
the suggested changes.
3. PUBLIC COMMENT
Michael Cacioppo and Scott Peterson commented.
4. ACTION ITEMS
START TIME 00:11:32
4.1. PUBLIC HEARING MOTION TO CONTINUE RESOLUTION 16 -16, APPROVING THE MEZA PUD AMENDMENT FOR LOT
110, BLOCK 1, WILDRIDGE SUBDIVISION TO THE MAY 24, 2016, COUNCIL MEETING
(PLANNING DIRECTOR MATT PIELSTICKER)
Mayor Fancher opened the Public Hearing and no comments were made. Mayor Pro Tem Wolf
moved to continue the Public Hearing and Resolution No. 2016 -16 — A Resolution Approving the Meza
PUD Amendment application for Lot 11o, Block 1, Wildridge Subdivision, to the May 24, 2016, Town
Council meeting; Councilor Reynolds seconded the motion and it passed unanimously by those
present.
4.2. PUBLIC HEARING SECOND READING OF ORDINANCE 16 -08 AMENDING SECTION 3.98.050(3) OF THE AVON
MUNICIPAL CODE TO EXEMPT GOVERNMENTAL INSTITUTIONS FROM SALES TAX ON CONSTRUCTION MATERIALS
(TOWN ATTORNEY ERIC HEIL)
Mayor Fancher opened the Public Hearing and no comments were made. Mayor Pro Tem Wolf
moved to approve Ordinance 16 -o8 Amending Section 3.98.050(3) of the Avon Municipal Code to
Exempt Governmental Institutions from Sales Tax on Construction Materials on second and final
reading; Councilor Reynolds seconded the motion and it passed unanimously by those present.
4.3• PUBLIC HEARING FIRST READING OF ORDINANCE 16 -09, APPROVING AN AMENDMENT TO THE AVON
COMPREHENSIVE PLAN; DISTRICT 13: NOTTINGHAM ROAD COMMERCIAL DISTRICT
(PLANNING DIRECTOR MATT PIELSTICKER)
Mayor Fancher opened the Public Hearing and no comments were made. Mayor Pro Tem Wolf
moved to approve Ordinance No. 16 -og, An Ordinance Amending the Comprehensive Plan for
FINAL - Avon Council Meeting 05- 10-2oi6 Minutes Page i
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TOWN OF AVON COLORADO
AVON MEETING MINUTES FOR TUESDAYS MAY 10, 2016
AVON TOWN HALL, ONE LAKE STREET
District 13: Nottingham Road Commercial District; Councilor Gennett seconded the motion and it
passed unanimously by those present.
4.4. PRESENTATION OF THE 2015 TOWN AUDIT AND MOTION TO ACCEPT
(ASSISTANTTOWN MANAGER SCOTT WRIGHT, PAUL BACKES, MCMAHAN & Assoc., CPAs)
Mayor Pro Tern Wolf moved to accept the 2015 Comprehensive Annual Financial Report; Councilor
Burch seconded the motion and it passed unanimously by those present.
5. WORK SESSION
START TIME 01:01:09
5.1. UPPER EAGLE REGIONAL WATER AUTHORITY/EAGLE COUNTY WATER AND SANITATION DISTRICT JOINT WORK
SESSION (COUNCILOR SARAH SMITH HYMES)
Michael Cacioppo, Tom Ruemmler, Lee Freeman and Michael Lindholm commented.
Mayor Pro Tern Wolf moved to direct Sarah Smith -Hymes to vote in favor of adopting the
Unallocated Water Policy; Councilor Gennett seconded the motion and it passed unanimously
by those present.
6. ACTION ITEMS
START TIME 00:37:29
6.1. PUBLIC HEARING SECOND READING OF ORDINANCE 16 -07, ALLOWING FOOD TRUCKS TO OPERATE ON TOWN
RIGHT -OF -WAYS TOWN MANAGER VIRGINIA EGGER)
Mayor Fancher opened the Public Hearing and no comments were made. Mayor Pro Tern Wolf
moved to approve Ordinance No. 16 -07, an Ordinance Allowing Food Trucks to Operate on Town Right -
of -Ways; Councilor Prince seconded the motion and it passed unanimously by those present.
6.2.ACTION ON RESOLUTION 16 -17 SETTING THE LOCATIONS AND NUMBERS OF FOOD TRUCKS
(TOWN MANAGER VIRGINIA EGGER)
Councilor Prince moved to approve Resolution 16 -17, Establishing the Locations and Number of Food
Trucks and set out a special condition for the Town Manager to develop a guideline for the succession of
food truck services starting October 1st; Mayor Pro Tem Wolf seconded the motion and it passed on a 6
to 1 vote. Councilor Burch voted no.
6.3. PUBLIC HEARING RESOLUTION 16 -18, TO AMEND THE 2016 TOWN OF AVON CAPITAL PROJECTS FUND BUDGET
(ASSISTANT TOWN MANAGER SCOTT WRIGHT)
START TIME 03:24:43
Mayor Fancher opened the Public Hearing and no comments were made. Councilor Prince moved
to approve Resolution 2o16 -18, a Resolution Summarizing Expenditures and Revenues by Fund and
amending the 2016 Capital Projects Fund Budget for the Town of Avon for the Calendar Year 2016;
Mayor Pro Tern Wolf seconded the motion and it passed on a 6 to 1 vote. Councilor Gennett voted no.
FINAL -Avon Council Meeting 05- 10-2oi6 Minutes Page 2
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, MAY 10, 2016
AVON TOWN HALL, ONE LAKE STREET
6.4. CONSENT AGENDA
START TIME 03:31:58
6.4.1. APPROVAL OF RESOLUTION 16 -15 FOR THE HOLY CROSS EASEMENTS, TRACT A RIVERSIDE FOR EAGLE
VALLEY TRAIL (PROJECT ENGINEER JIMHORSLEY)
6.4.2.APPROVAL OF AN AMENDMENT TO INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF AVON
AND EAGLE COUNTY, COLORADO CONCERNING THE AVON TO EAGLE-VAIL RECREATIONAL TRAIL
PROJECT PROJECT ENGINEER JIM HORSLEY)
6.4.2. APPROVAL OF MINUTES FROM APRIL 12, 2016 MEETING TOWN CLERK DEBBIE HOPPE)
Councilor Burch moved to approve the Consent Agenda; Councilor Reynolds seconded the
motion and it passed unanimously by those present.
7. WORK SESSION
START TIME 03:32:29
7.1. PUBLIC SAFETY FACILITY/POLICE STATION & NEW TOWN HALL — DEVELOPMENT & FINANCING SCHEDULES
TOWN MANAGER VIRGINIA EGGER)
8. WRITTEN REPORTS
8.1. MONTHLY FINANCIAL REPORT BUDGET ANALYST KELLY HUITT)
8.2.2017 BUDGET CALENDAR BUDGET ANALYST KELLY HUITT)
9. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
START TIME 04:09:30
9.1. TOWN CLEAN -UP DAY (COUNCILOR MEGAN BURCH)
9.2.COLORADO CREATIVE INDUSTRIES SUMMIT MAYOR JENNIE FANCHER)
9.3•UPPER EAGLE REGIONAL WATER AUTHORITY (COUNCILOR SARAH SMITH HYMES)
9.4. EAGLE COUNTY CLIMATE ACTION COMMITTEE (COUNCILOR SARAH SMITH HYMES)
9.5.CLIMATE REALITY PROJECT (COUNCILOR SARAH SMITH HYMES)
10. MAYOR & COUNCIL COMMENTS
11. EXECUTIVE SESSION
START TIME 04:23:05
11.1. FOR THE PURPOSE OF DETERMINING POSITIONS RELATIVE TO MATTERS THAT MAY BE SUBJECT TO
NEGOTIATIONS, DEVELOPING STRATEGY FOR NEGOTIATIONS, AND/OR INSTRUCTING NEGOTIATORS, UNDER C.R.S.
§24- 6- 402(2)(E) AS WELL AS A CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL
ADVICE UNDER C.R.S. §24- 6- 402(2)(B) CONCERNING 1) A POTENTIAL SPECIAL EVENT; AND 2) UPPER EAGLE
REGIONAL WATER AUTHORITY FACILITIES
The time was 9:31 p.m.
Executive session began at 9:46 p.m.
FINAL -Avon Council Meeting 05 -10 -2016 Minutes Page 3
Avon
COLORADC
TOWN OF AVON COLORADO
AVON MEETING MINUTES FOR TUESDAYS MAY 10, 2016
AVON TOWN HALL, ONE LAKE STREET
Executive session ended at 1o:5o p.m. Council reconvened into regular session at 1o:51 p.m.
12. ACTION ITEM
START TIME 00:01:53
12.1. REVIEW AND ACTION To APPROPRIATE $60,000.00 FROM THE GENERAL FUND CONTINGENCY TO LINE ITEM
69402 FINANCIAL SUPPORT — SIGNATURE EVENT SEED FUNDING TOWN MANAGER VIRGINIA EGGER)
Councilor Burch moved to appropriate $6o,000.00 from the general fund contingency to line item
69402 financial support for signature event seed funding; Councilor Burch seconded the motion
and it passed on a 6 to 1 vote. Mayor Pro Tern Wolf voted no.
13. ADJOURNMENT
There being no further business to come before the Council, the regular meeting adjourned at 10:51 p.m.
APPROVED:
Jennie Fancher
Jake Wolf
Matt Gennett
Megan Burch
Albert "Buz" Reynolds
Scott Prince
Sarah Smith Hymes
RESPECTFULLY SUBMITTED:
n.2 -LLrrn ILaiaQ-
Debbie Hoppe, Town Clerk
FINAL -Avon Council Meeting 05- 10-2oi6 Minutes Page 4