TC Minutes 12-08-2015t `
Ava n
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, DECEMBER 8, 2015
AVON TOWN HALL, ONE LAKE STREET
1. CALL TO ORDER & ROLL CALL
Mayor Fancher called the meeting to order at 5:32 p.m. A roll call was taken and Council members present
were Scott Prince, Megan Burch, Matt Gennett, Buz Reynolds, Jake Wolf and Sarah Smith Hymes. Also
present were Town Manager Virginia Egger, Town Attorney Eric Heil, Assistant Town Manager Scott Wright,
Planning Manager Matt Pielsticker, Police Chief Bob Ticer, Executive Assistant to the Town Manager Preston
Neill and Town Clerk Debbie Hoppe.
2. APPROVAL OF AGENDA
There were no changes to the agenda.
3. PUBLIC COMMENT
T.J. Davis, Dave Dantas and Jason Browning commented.
4. WORK SESSION
4.1. FISCAL CONDITIONS REPORT ON TAXES, FUND BALANCE RESERVES & DEBT TOWN MAYOR JENNIE FANCHER)
David Strandjord commented.
5. ACTION ITEMS
5.1 PUBLIC HEARINGS —ADOPTION OF THE 2015 FINAL REVISED BUDGETS, 2016 OPERATING BUDGETS, 2016
CAPITAL PROJECTS FUND BUDGET & LONG -RANGE CAPITAL PROGRAM
5.1.1 RESOLUTION NO. 15 -22, RESOLUTION TO AMEND THE 2015 TOWN OF AVON OPERATING FUNDS
BUDGETS (BUDGET ANALYST KELLY HUITT)
Councilor Reynolds moved to approve Resolution No. 15 -22, Resolution to Amend the 2015 Town of
Avon Operating Funds Budgets; Councilor Gennett seconded the motion and it passed unanimously by
those present.
5.1.2 RESOLUTION NO. 15 -23, RESOLUTION TO ADOPT THE 2016 TOWN OF AVON OPERATING FUNDS
BUDGETS (BUDGETANALYST KELLY HUITT)
Councilor Reynolds moved to approve Resolution No. 15 -23, Resolution to Adopt the 2016 Town of
Avon Operating Funds Budgets; Councilor Burch seconded the motion and it passed unanimously by
those present.
5.1.3 RESOLUTION N0.15 -24, RESOLUTION TO AMEND THE 2015 TOWN OF AVON CAPITAL PROJECTS FUND
BUDGET (BUDGET ANALYST KELLY HUITT)
Councilor Reynolds moved to approve Resolution No. 15 -24, Resolution to Amend the 2015 Town of
Avon Capital Projects Funds Budget; Councilor Prince seconded the motion and it passed unanimously
by those present.
5.1.4 RESOLUTION NO. 15 -25, RESOLUTION TO ADOPT THE TOWN OF AVON LONG -RANGE CAPITAL PROGRAM
AND SIMULTANEOUSLY ADOPT THE 2016 CAPITAL PROJECTS FUND BUDGET
(BUDGET ANALYST KELLY HUITT)
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, DECEMBER 8, 2015
AVON TOWN HALL, ONE LAKE STREET
Councilor Reynolds moved to approve Resolution No. 15 -25, Resolution to Adopt the Town of Avon
Long -Range Capital Program and Simultaneously Adopt the 2o16 Capital Projects Funds Budget;
Councilor Gennett seconded the motion and it passed unanimously by those present.
5.1.5 RESOLUTION N0.15 -26, SERIES OF 2015, RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
YEAR 2015, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF AVON, COLORADO, FOR THE
2016 BUDGET YEAR (BUDGET ANALYST KELLY HUITT)
Peter Buckley, David Strandjord and Harry Greenburg commented.
Councilor Reynolds moved to approve Resolution No. 15 -26, Resolution Levying General Property Taxes
for the Year 2015, to help defray the costs of Government for the Town of Avon, Colorado, for the 2016
Budget Year; Councilor Burch seconded the motion and it passed unanimously by those present.
5.1.6 RESOLUTION NO. 15 -27, SERIES OF 2015, RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
YEAR 2015, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF AVON GENERAL
IMPROVEMENT DISTRICT NO. 1, AVON, COLORADO FOR THE 2016 BUDGET YEAR
(BUDGET ANALYST KELLY HUITT)
Councilor Gennett moved to approve Resolution No. 15 -27, Resolution Levying General Property Taxes
for the Year 2015, to help defray the costs of Government for the Town of Avon General Improvement
District No. 1, Avon, Colorado for the 2016 Budget Year; Councilor Burch seconded the motion and it
passed unanimously by those present.
5.2 ACTION TO AUTHORIZE THE TOWN MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR THE
DESIGN OF MIKAELA WAY AND THE WEST AND EAST BEAVER CREEK BOULEVARDS FOR IMPROVED WALKABILITY,
BICYCLE RIDERSHIP, ON- STREET PARKING, TRANSIT AND VEHICULAR TRAVEL LANES
PLANNING DIRECTOR MATT PIELSTICKER &TOWN ENGINEER JUSTIN HILDRETH)
Councilor Smith Hymes moved to authorize issuance of Professional Service Agreement for Design
Services for the 2o16 Beaver Creek Boulevard Reconstruction Project to Design Workshop for Tasks 1
thru 3 in the amount Of $74,000, as described fully in Attachment; Councilor Burch seconded the
motion and it passed on a 5 to 2 vote. Councilor Prince and Mayor Pro Tern Wolf voted no.
5.3 REVIEW AND RECOMMENDED ACTION TO SETA MAXIMUM BUILDING SQUARE FOOTAGE AND BUDGET FOR THE
POLICE DEPARTMENT'S RELOCATION TO THE PUBLIC SAFETY FACILITY AT BUCK CREEK AND PREFERRED OPTION
OF CERTIFICATES OF PARTICIPATION FOR FUNDING, SUBJECT TO VOTER APPROVAL ON MAY 3, 2016
TOWN ENGINEER JUSTIN HILDRETH & TOWN MANAGER VIRGINIA EGGER)
Councilor Reynolds moved to approve the recommended action:
1. A Maximum Building Square Footage not to exceed 11,300 square feet, with a maximum budget of
$4,688,656.00, with surface parking;
2. A Maximum Budget as set forth in the line items shown in the table above, Avon Police Station at
Buck Creek Public Safety Facility, with the exception of the land purchase cost, which is to be
FINAL - Avon Council Meeting 12 -08 -2015 Minutes Page 2
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TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, DECEMBER 8, 2015
AVON TOWN HALL, ONE LAKE STREET
determined by the formula set forth in the recommended Second Amendment to the IGA (Agenda
Item 5.4);
3. That Certificates of Participation are the preferred financing option, with a 15 or 20 -year term, with
the expectation of an election to be held on May 3rd, 2o16;
4. That the Town's Work Group elected representatives Mayor Jennie Fancher and Councilor Buz
Reynolds are authorized to approve the December 22nd Schematic Plan Redesign, if all parameters
are met, also subject to Town Attorney review;
5. Authorize additional architecture fees to Davis Partnership in the amount of $59,455, for updating
the December 22 Schematic Plan Redesign;
6. Authorize the Town Manager to release the balance of the design and pricing fees, subject to the
December 22nd Schematic Plan Redesign being approved.
Mayor Pro Tern Wolf seconded the motion and it passed unanimously by those present.
5.4 REVIEW AND ACTION ON THE SECOND AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT FOR A JOINT FIRE -
POLICE STATION FACILITY BETWEEN THE TOWN OF AVON AND THE EAGLE RIVER FIRE PROTECTION DISTRICT
(TOWN ATTORNEY ERIC HEIL & TOWN MANAGER VIRGINIA EGGER)
Councilor Gennett moved to approve Second Amendment to the Intergovernmental Agreement for a Joint
Fire - Police Station Facility, and to allow minor, non - substantive changes to the IGA to be made by the Town
Mayor, subject to review by the Town Attorney; Councilor Burch seconded the motion and it passed
unanimously by those present
5.5 PUBLIC HEARING SECOND READING OF ORDINANCE 15 -09, IMPLEMENTING THE 2015 INTERNATIONAL BUILDING
CODES (CHIEF BUILDING OFFICIAL WILLEY GRAY)
Mayor Fancher opened the Public Hearing, no comments were made. Councilor Gennett moved to
approve second reading of Ordinance 15 -09 on Second Reading, approving the adoption of the 2015
International Building Codes, including the Wildland Urban Interface Code; and approving an Exterior Energy
Offset Program for the Town of Avon; Councilor Burch seconded the motion and it passed unanimously
by those present.
5.6 PUBLIC HEARING SECOND READING OF ORDINANCE No. 15 -12 APPROVING AN EXTENSION OF VESTED RIGHTS
FOR THE RED HOUSE PLANNED UNIT DEVELOPMENT. NOTE: APPLICANT HAS REQUESTED CONTINUATION TO
THE JANUARY 12, 2016, REGULAR TOWN COUNCIL MEETING (PLANNING DIRECTOR MATT PIELSTICKER)
Mayor Fancher opened the Public Hearing, no comments were made. Mayor Pro Tern Wolf moved to
continue second reading of Ordinance 15 -12 and public hearing to January 12, 2o16; Councilor Smith
Hymes seconded the motion and it passed unanimously by those present.
5.7 PUBLIC HEARING: SECOND READING OF ORDINANCE 15 -14, AN ORDINANCE ENACTING CHAPTER 2.34
QUALIFICATIONS OF COUNCIL MEMBERS AND PLANNING AND ZONING COMMISSION MEMBERS OFTHE AVON
MUNICIPAL CODE (TOWN ATTORNEY ERIC HEIL)
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AV onrOLWa1,s
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, DECEMBER 8, 2015
AVON TOWN HALL, ONE LAKE STREET
Mayor Fancher opened the Public Hearing, no comments were made. Councilor Prince moved to
approve second reading of Ordinance 15 -14, An Ordinance Enacting Chapter 2.34 Qualifications of
Council Members and Planning and Zoning Commission Members of the Avon Municipal Code;
Councilor Gennett seconded the motion and it passed unanimously by those present.
5.8 REVIEW AND ACTION ON A REQUEST FOR FUNDING FOR A 2016 CREATIVE WRITING EVENT ON LABOR DAY
WEEKEND PRODUCER DON DONAHUE)
Councilor Burch moved to approve funding up to $75,000 for talent acquisition and up to $5,000 of in -kind
services to Donahue Entertainment, LLC, producer of the event. Funding will be from the 2016 General Fund
Special Events Assigned Fund Balance; Councilor Smith Hymes seconded the motion and it passed on a 5 to 2
vote. Councilor Prince and Councilor Gennett voted no.
5.9 APPROVAL OF 2016 REGULAR MEETING SCHEDULE TOWN CLERK DEBBIE HOPPE)
Councilor Reynolds moved to approve the 2o16 Regular Meeting Schedule with suggested changes;
Mayor Pro Tem Wolf seconded the motion and it passed unanimously by those present.
5.10 APPOINTMENTS TO BOARDS, COMMISSIONS, COMMITTEES TOWN CLERK DEBBIE HOPPE)
Mayor Pro Tern Wolf moved to elect Councilor Smith Hymes as the primary representative for the
Upper Eagle Regional Water Authority and Councilor Reynolds as the alternate; Councilor Burch
seconded the motion and it passed unanimously by those present.
Councilor Gennett moved to elect Councilor Smith Hymes as the alternate for the Public Access TV
Channel 5; Mayor Pro Tern Wolf seconded the motion and it passes unanimously by those present.
Councilor Gennett moved to add Beaver Creek Resort Committee to the list and elect Mayor Fancher as
the primary representative and Councilor Reynolds as the alternate; Mayor Pro Tern Wolf seconded the
motion and it passed unanimously by those present.
5.11 CONSENT AGENDA
5.11.1 APPROVAL OF THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF EAGLE, STATE OF
COLORADO, AND THE TOWN OF AVON FOR ANIMAL CONTROL SERVICES POLICE CHIEF BOB TICER)
5.11.2 APPROVAL OF NOVEMBER 17, 2015 REGULAR MEETING MINUTES TOWN CLERK DEBBIE HOPPE)
Councilor Gennett moved to approve the consent agenda; Councilor Burch seconded the motion and it
passed unanimously by those present.
6 WRITTEN REPORTS
6.1 POLICE DEPARTMENT TRI- ANNUAL ACTIVITY REPORT (POLICE CHIEF BOB TICER)
6.2 2015 END OF YEAR FORFEITURE REPORT POLICE CHIEF BOB TICER)
6.3 REPORT ON BLACKSMITH SHOP PLANNING DIRECTOR MATT PIELSTICKER)
6.4 MONTHLY FINANCIALS (BUDGETANALYST KELLY HUITT)
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COLORADO
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, DECEMBER 8, 2015
AVON TOWN HALL, ONE LAKE STREET
6.5 GIFT REPORTING — 2015 AUDI BIRDS OF PREY GIFT BAGS AND VIP TICKETS AND BEAVER CREEK PARKING
MEDALLIONS (EXECUTIVE ASSISTANT TO THE TOWN MANAGER PRESTON NEILL)
7. COMMITTEE MEETING UPDATES: COUNCILORS AND MAYOR
8. MAYOR & COUNCIL COMMENTS
9. EXECUTIVE SESSION -THIS SESSION IS NOT OPEN TO THE PUBLIC
9.1. CONFERENCE WITH THE TOWN ATTORNEY FOR THE PURPOSE OF RECEIVING LEGAL ADVICE UNDER C.R.S. §24 -6-
402(2) (B) CONCERNING THE MOUNTAIN STAR WATER STORAGE TANK
Councilor Gennett moved to meet in Executive Session for the purpose of a Conference with the Town
Attorney for the Purpose of Receiving Legal Advice Under C.R.S. §24- 6- 402(2) (b) Concerning the Mountain
Star Water Storage Tank.
The time was 9:48 p.m.
Executive session ended at 11:07 p.m. Council reconvened into regular session.
Council reconvened into regular session at 11:07 p.m.
10. ACTION ITEM
1o.1 REVIEW AND ACTION ON THE UPPER EAGLE WATER AUTHORITY'S REQUEST FOR ADDITIONAL FUNDING
PARTICIPATION FOR THE DESIGN AND ENGINEERING OF THE MOUNTAIN STAR WATER TANK IN THE AMOUNT OF
$56,260 (TOWN ENGINEER JUSTIN HILDRETH)
Mayor Fancher moved to approve the funds be appropriated in the 2015 water fund budget with
following conditions:
• All the parties acknowledge that this contribution comes from the Town of Avon Mountain Star
water tap fees dedicated to this project
• Mountain Star LLC also contributes $56,250 to the design to acknowledge the partnership that is
required to complete the project
Councilor Smith Hymes seconded the motion and it passed on a 4 to 3 vote. Councilor Gennett,
Councilor Reynolds and Mayor Pro Tern Wolf voted no.
FINAL - Avon Council Meeting 12 -08 -2015 Minutes Page 5
Avo n
C .1LU
TOWN OF AVON, COLORADO
AVON MEETING MINUTES FOR TUESDAY, DECEMBER 8, 2015
AVON TOWN HALL, ONE LAKE STREET
11. ADJOURNMENT
There being no further business to come before the Council, the regular meeting adjourned at 11:og p.m.
APPROVED:
Jennie Fancher
Jake Wolf
Matt Cennett
Megan Burch
Albert "Buz" Reynolds
Scott Prince
Sarah Smith Hymes
RESPECTFULLY SUBMITTED:
Debbie Hoppe, Towh Clerk
FINAL -Avon Council Meeting 12 -08 -2015 Minutes Page 6