10-28-2015 2nd Amendment TOA Bus Storage & Service at the 1-70 RTOFSECOND AMENDMENT TO AGREEMENT BETWEEN
EAGLE COUNTY, COLORADO
AND
TOWN OF AVON FOR BUS STORAGE & SERVICE AT THE I-70 REGIONAL
TRANSPORTATION OPERATIONS FACILITY
THIS SECOND AMENDMENT ("Second Amendment") is effective as of the day of
2015 by and between Eagle County, Colorado, a body corporate and politic
(hereinafter "County") and the Town of Avon, a Colorado home rule muni ipality (hereinafter
"Town"). The County and Town shall collectively be referred to as the "Pa ties."
RECITALS
WHEREAS, the Parties entered into an agreement dated the 29th day of October, 2013, for Bus
Storage and Service at the I-70 Regional Transportation Operations Facility (the "Original
Agreement"); and
WHEREAS, by a First Amendment dated the 9th day of December, 2014, the Parties modified
the scope of Services and compensation as set forth in the Original Agreement; and
WHEREAS, the Parties desire by this Second Amendment to further modify the scope of
Services and compensation as set forth in the Original Agreement.
SECOND AMENDMENT
NOW THEREFORE, in consideration of the foregoing and the mutual rights and obligations as
set forth below, the Parties agree as follows:
1. The Original Agreement shall be amended by the replacement in its entirety of
Exhibit A-2 (the Lease Payment Calculation), with the new Lease Payment
Calculation attached hereto as Exhibit A-3, and incorporated herein by reference.
2. The Original Agreement shall be amended by the replacement in its entirety of
Exhibit B (Avon Fleet Maintenance Service Rate Sheet), with the new Rate Sheet
attached hereto as Exhibit B-1, and incorporated herein by reference.
3. Capitalized terms in this Second Amendment will have the same meaning as in the
Original Agreement. To the extent that the terms and provisions of the Second
Amendment conflict with, modify or supplement portions of the Original Agreement,
the terms and provisions contained in this Second Amendment shall govern and
control the rights and obligations of the parties.
4. Except as expressly altered, modified and changed in this Second Amendment, all
terms and provisions of the Original Agreement shall remain in full force and effect,
and are hereby ratified and confirmed in all respects as of the date hereof.
C15-506
By:
VIS ORM
Eagle • nty Attorneys Office
By:
Eagle County Commissioners' Office
5. This Second Amendment shall be binding on the parties hereto, their heirs, executors,
successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the
Original Agreement the day and year first above written.
COUNTY OF EAGLE, STATE OF COLORADO,
By and Through Its BOARD OF COUNTY
COMMISSI NERS
Attest:
By:
By:
C I r"v V V
Teak J. Simonton, erk to the Board
4;1114 4 % (ice
by • d er-Henry; Chairman
TOWN OF AVON,
Attest:
By:
Debbie Hoppe, Town 1 k
1-70 REGIONAL TRANSPORTATION OPERATIONS FACILITY
EXHIBIT A-3
LEASE PAYMENT CALCULATION
LEASE RATES AND CHARGES
Lease payment calculations consist of Capital, Operations and Maintenance ("O&M"), and Asset Management and will
be charged as a budget neutral operation. Capital and Asset Management charges will remain fixed for the term of the
Agreement. O&M costs will be audited each year and may be subjec to change upon written notice by the Town of
Avon no later than Junel of any given year, which adjustment shall t ke effect no sooner that January 1 of the
succ eding year.
Maintenance Cost
FY 2015
Current Cost
FY 2016
Projected Costs
Comments
Utilities
$ 42,816
$ 36,194
$24,247 - Gas x.62% = $15,033
$30,o16 - Electric x 62% = $18,610
$4,114 - Water & Sanitation x 62% = $2,551
Snow Management
$ 6 750
$ 6,750
$11,250/year-all of Swift Gulch (60/40
Transit/Fleet)
Pest Control
$ 1,020
$ 903
Security
$ 3,000
$ 1,230
Broadband/Internet/Wi-Fi
$
$ -
Separate County Line in use
Janitorial
$ 6,372
$ 6494
Winter-2hrs/day x 7 days/week x21weeks x
$21.82/hr. = $6,415 x 62%=$3,977
Summer- 2hrs/day x 3 days/weekx 31 weeks x
$21.82/hr. = $4,059 x 62% = $2,517
Coffee Service
$ 1,800
$ 2,096
Telephone
$ 1,925
$ 1,497
$2,414x62%
Insurance Premium
$
$ 7,836
$12,639x62%
Building Maintenance
$ 6,475
$ 12,741
HVAC Maintenance Contract signed 4/2014-
$12,950 x 6248,029
Elevator Maintenance $5,200 x 62%=$3,224
Boiler Inspection $2,000x62%=$1,240
Fire Extinguisher Maintenance $400 x 62%=$248
Total
$ 70,158
$ 75,741
Per bus stall per month
$ 244
$ 263
SHARED CAPITAL INVESTMENT (Capital Portion)
Local Match{credit $568,843 for residual value
& for design contributions: ECO $238,000 & TOA
$146,332
$ 1,289,489
funded via
bonds by
TOA
Number of Indoor Stalls
24
Replacement Frequency
interest rate
4.691458$
TOA's bond
rate
duration (years)
40
years
# monthly payments
480
months
equivalent monthly rate
0.3910%
Number of Stalls
Amortized capital, total
$5,957
/month
Amortized capital, per bus per month
$248
/bus/month
Amortized capital, per bus per season
$2,978.35
/bus/year
SHARED ASSET MANAGEMENT (AM
portion)
FY 2015
Target Asset Replacement Fund
$ 550,000
HVAC,
pavement,
misc.
repairs
Replacement Frequency
25
years
Linear set aside target
$ 22,000
per year
Local Match Needed
100%
/bus/month
Local Match AM Set Aside
$ 22,000
total per
year
Number of Stalls
24
/year
BUSES SMALLER THAN 32 FT.
$ 76
/bus/month
(Four buses in a row instead of three)
$ 917
/bus/year
LEASE PAYMENT SUMMARY BUSES
LARGER THAN 32 FT.
FY 2015
Capital portion
$248
/bus/month
O&M portion
$263
/bus/month
AM portion
$ 76
/bus/month
Total Monthly
$S87
/bus/month
Total Seasonal
$7,044
/bus/year
Total Monthly for 9 Buses
$63,396
/year
BUSES SMALLER THAN 32 FT.
(Four buses in a row instead of three)
$470
BUS WASH COSTS
Operation and Maintenance costs 2015 2016
Current Projected
Utilities
$ 4,740
$ 14,332
$ 3,940
$ 19,307
Comments
Gas -14% of $24,247 = $3,395
Electric - 14% of $30,016 = $4,202
Trash
$ 400
Water dedicated line - $6,735
Modem
660
$ 1,404
Modem
R&M Buildings and Facilities
$ 19,690
$ 12,950
R&M Other Specialized Equipment
$ 6,575
Other Purchase/Contract Services
$ 19,113
$ 12,780
Staff Time
$ 9,764
$ 9,152
HVAC Maintenance Contract $12,950
Misc. door repair -warranty up 8/2015
sludge removal -storm drain dean out
Other Misc Operating Supplies
$ 7,032
Bldg Maintenance Staff @ 8hrs/week
Soap, nozzles, etc.
TOTAL Yearly Expenses
$ 77,214
$ 64,625
Number of Vehicles Washed (2014 Data)
$ 2,859
FY2014 Actual
Bus Wash/Carriage Wash
$ 1,433
$ 1,928
FY2014 Actual
Car Wash
$ 456
$ 931
Total Equivilant Washes
$ 4,755
$ 6,715
FY2014 Actual
Bus are 3 times cars
Cost / equivilant washes
16
10
Cost / Bus Wash
49
$ 29
Cost to for Car to use Avon Bus Wash
$
12
$ 7
Fee for Avon Employee to wash bus
$ 17
$ 20
EXHIBIT B-1
AVON FLEET MAINTENANCE SERVICE RATE SHEET
1. Contractor Services and Hourly Rate:
At the verbal or written request of ECO, Avon may provide repair and
replacement work f r ECO buses. For any such repair or replacement s rvices,
ECO will pay Avon unit hourly shop rate of $107.00 per hour for light duty
vehicles and equipment and $116.00 per hour for heavy duty vehicles and
equipment. Materials and sublet work shall be charged at cost plus twenty
(20%).
2. Warranty:
Contractor will perform all services in a prompt, efficient and workmanlike
manner. Contractor shall promptly correct any defective work. This warranty
shall be in lieu of all other warranties, express or implied. Contractor's sole
liability hereunder, whether in tort or in contract, is expressly limited to the
warranty provided for herein.
Exhibit B
10/28/2015
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