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PZC Minutes 060606Town of Avon Planning & Zoning Commission AVON Meeting Minutes COL0R.AD5 June 6, 2006 Call to Order The meeting was called to order at 5:30 pm. II. Roll Call All Commissioners were present with the exception of Commissioner Green and Commissioner Goulding. Ill. Additions and Amendments to the Agenda Approval of Resolution 06-12, Property Location: Lot 45, Block 2, Wildridge Subdivision / 2510 Old Trail, Applicant/ Owner Wildridge TLC, Jennifer Mach. IV. Conflicts of Interest Commissioner Evans revealed a conflict of interest with Item VI, Special Review Use Application, Property Location: Lot 11, Block 1, Benchmark at Beaver Creek Subdivison/451 Metcalf Rd, Applicant/ Owner: Quest Communications. VI. Consent Agenda A. Approval of the May 16, 2006 Meeting Minutes B. Approval of Resolution 06-12, Property Location: Lot 45, Block 2, Wildridge Subdivision / 2510 Old Trail Applicant/ Owner.' Wildridge TLC, Jennifer Mach Description: A Special Review Use Application was approved for a children's daycare at the Commission's July 5, 2005 meeting. A condition of approval was that the permit be re- reviewed in 12 months. Staff has received no complaints and is recommending a 3 -year extension of the permit. Commissioner Smith moved to approve the Consent Agenda and Commissioner Struve seconded the motion. All commissioners were in favor and the motion carried unanimously. VI. Special Review Use Application - PUBLIC HEARING Property Location: Lot 11, Block 1, Benchmark at Beaver Creek Subdivision/451 Metcalf Rd Applicant/Owner: Qwest Communications Description: The applicant is seeking a Special Review Use (SRU) permit for outdoor storage. The property is located within the Industrial Commercial (IC) zone district, and accordingly 'outdoor storage' is enumerated as an allowable use only by approval of a Special Review Use permit approved by the Planning and Zoning Commission. Matt Pielsticker provided the Staff Report to the Commission. OPENED PUBLIC HEARING Dave Svabik, owner of property two doors to the south of this property, approached the podium and began with comments regarding truck turnaround issues for the site, and continued with the 5 employees and their parking needs with only 10 spaces on the property, the lack of snow storage on the site, the need for a nicer job of a landscaping plan, the area was for light industrial commercial, and has issue with traffic and trucks. CLOSED PUBLIC HEARING Mr. Andrew Mitchell approached the podium as employee of Reddy and Reddy Architects, architects for this project, and addressed landscaping. Commissioner Struve asked for clarification on the fence as it will be straighten and not replaced; was the fence high enough to screen cable spools and boxes. Mr. Mitchell replied that it storage was low level. Commissioner Struve asked what area client was servicing and Mr. Mitchell didn't know the response. Parking on site was one per employee; Commissioner Struve questioned trucks parking overnight and the number of technicians to service Eagle County. Clarification was required on the number of proposed technicians on site and how the parking would be allocated. Commissioner Struve queried if construction equipment is to be stored in the yard and Mr. Mitchell did not know answer. Commissioner Foster questioned truck turning radius and site storage and would storage need to be clear for trucks. Mr. Mitchell responded that it should not be a conflict. Commissioner Lane requested review of a landscaping plan and Mr. Mitchell responded that it was an existing site and that it didn't require additional landscaping per code. Commissioner Struve voiced that a SRU allowed for changes to the site. Eric Heidemann commented that the new Town of Avon Comprehensive Plan allowed for changes to an original SRU. Matt Pielsticker asked for clarification on truck movements on site was necessary. Mr. Mitchell revealed that trucks would pull up past intersection entry and would back into site. Commissioner Struve moved to table Item VI, Special Review Use Application, Property Location: Lot 11, Block 1, Benchmark at Beaver Creek Subdivision/451 Metcalf Rd, Applicant / Owner.- Qwest Communications, to seek answers to snow storage, landscaping, fencing, parking (are techs included in the five in terms of parking?), signage and storage of construction equipment. Commissioner Foster seconded the motion to table. The motion passed unanimously with all commissioners in favor. Mr. Svabik returned the podium to comment that the Eagle -Vail Qwest location was twice the size of the Avon location and suggested the Commission be careful with this application. VII. Minor Projects A. Wildridge Fence Property Location. Lot 45, Block 4, Wildridge Subdivision / 5129 Longsun Lane Applicant/Owner: Sam Ecker Description: A rounded wood rail fence located in the rear/side yard of this Longsun Lane property. The fence is 4' tall and would have a wire mesh to contain dogs. The Planning Commission must review all fences not meeting specific staff approval criteria. Matt Pielsticker presented the staff report Commissioner Evans asked staff to discuss the reasons why it does not comply with the conditions for staff approval of a fence application. Mr. Pielsticker responded that it does delineate a property line, the fence area is more than 2,000 square feet, it is more than a two -rail design — it is a three -rail horizontal rail design. Mr. Pielsticker continued that the application meets the intent of the guidelines but not the literal. Commissioner Struve commented on the height and round rails versus split rails. Commissioner Evans was concerned with the area size by moving fence in by bringing into compliance Commissioner Smith pull in the fence to setback line. Commissioner Lane responded that size was an issue Commissioner Struve motioned to approve Item VII, Minor Projects — A, Wildridge Fence, Property Location: Lot 45, Block 4, Wildridge Subdivision / 5129 Longsun Lane, Applicant/Owner. Sam Ecker as submitted with the condition that the fence be moved from the southeastern side property line to the setback and that the area inside not be more than 2,000 square feet. Commissioner Smith seconded the motion and it passed unanimously. B. Eaglebend Fence Property Location: Lots 8 & 9, Filing 2, Eaglebend Subdivision / Eaglebend Drive Applicants/Owners: Amy & Bill Phillips and Joan Sorensen Description:- A request for multiple lengths of 6' tall dog-eared cedar fencing on these Eaglebend Drive properties. Since the fencing does not meet the required staff approval criteria, it can only be reviewed and approved by the Planning and Zoning Commission. Matt Pielsticker addressed the staff report to the Commission. Amy and Bill Phillips, owners, approached the podium to discuss the fence. They began that there are 6 or 7 properties in the neighborhood with similar picket fences. Ms. Phillips continued that the Eaglebend area was different from Wildridge for which the fence guidelines were created. An 8 -foot fence is situated to the north of the property by the railroad tracks. The fence is for privacy and their dogs. Kathleen Walsh, owner of Lot 7, approached the podium to address this application. Her one concern was the 8 foot fence in her rear, the fence on Lots 6 and 7 are different styles, and when she fences in the remainder of her property which style of fence does she follow and that her yard would exceed the 2,000 square foot guideline criteria. Commissioner Evans said the commission strove for consistency and the guidelines are written more towards Wildridge and Wildwood. Ms. Walsh was also concerned with the three pit bulls on the Phillips' property and the fence's ability to hold in the animals. Mr. Phillips continued that the dogs were chained and Thomas, Ms. Walsh's son, has played with the dogs. Commissioner Smith motioned to approve, Item VII, Minor Projects — B, Eaglebend Fence, Property Location: Lots 8 & 9, Filing 2, Eaglebend Subdivision / Eaglebend Drive. Commissioner Foster seconded the motion and all commissioners were in favor. The motion passed unanimously. C. Christie Lodge Color Change Property Location., Lot 25, Block 2, Benchmark at Beaver Creek Subdivision (Christy Lodge) Applicants/Owners: Charles Frey, Manager Description: A request to replace the existing canvas awnings from the current rust color to a forest green color. The applicant also requested to paint the standing seam metal roof along the first level of the building a matching forest green color. Eric Heidemann presented the staff report to the commission. Charles Frey, director of operations for the Christie Lodge, approached the podium for application review. Commissioner Evans questioned the durability of the product so that a high quality durable fade resistant was used. Mr. Frey quoted the manufacturer's spec sheet with 8 -year warranty against fading. Commissioner Struve asked about the change of color and Mr. Frey responded that the last color was for 25 years. Mr. Frey commented on the lighting that no changes were planned. Commissioner Evans was concerned with the color fastness of the product. Commissioner Evans voiced concern for the long-term durability of all the products proposed. Commissioner Lane would be more comfortable with a cut sheet of the product. Mr. Frey first came to a work session for input by the commission, and then tabled at the last meeting, Commissioner Evans would be fine to leave durability up to staff. Commissioner Struve moved to approve Item VII, Minor Projects — C, Christie Lodge Color Change, Property Location: Lot 25, Block 2, Benchmark at Beaver Creek Subdivision (Christy Lodge), subject to the following conditions; Condition #1 - the applicant submit an updated lighting plan within 60 days, Condition #2 of the Staff Report, Staff review the products that are going to be applied and agree or disagree to their durability, and include the first choice color. Commissioner Smith seconded. All commissioners were in favor and the motion passed unanimously. VIII. Sign Design - U -Store -It Self Storage Facility Property Location: Lot 25, Block 1, Benchmark at Beaver Creek / 850 Nottingham Road Applicant: Corporate Identity Solutions /Owner: U -Store -It Description: Sign Design application to replace the existing "Self Storage" pan channel sign with a new pan channel "U -Store -It" sign on Nottingham Road. Town Code requires that all signs not part of an approved Master Sign Program be approved by the Planning and Zoning Commission. Matt Pielsticker provided the Staff Report to the Commissioners. Commissioner Struve questioned the large tree and if it would be damaged. Matt Pielsticker responded that he was not aware of any action towards the tree and that the sign would be "pretty bright". Commissioner Smith motioned to deny Item VIII, Sign Design - U -Store -It Self Storage Facility, Property Location: Lot 25, Block 1, Benchmark at Beaver Creek / 850 Nottingham Road, with findings in staff's report. Commissioner Struve seconded and the motion for denial passed unanimously by the Commission. IX. Final Design Plans - Residential Duplex A. Property Location: Lot 12, Block 4, Wildridge Subdivision / 5712 Wildridge Rd East Applicant/Owner: Jim Jose Description: Final Design review for an 8,400 square foot duplex residence proposed on Wildridge Road East property. The proposed materials include stone, vertical and horizontal siding, and timber detailing. The lot contains steep existing grades and limited access opportunities. A sketch design application for this project was reviewed at the Commission's February 21, 2006 meeting. Eric Heidemann provided the staff report. Jim Jose, representing Holy Cross Building and Design, spoke from the podium on commissioner concerns regarding height, driveway approach, square footage, and neighbor concerns. Commissioner Struve commented on the lot and its steepness. Commissioner Foster voiced concern with height. Commissioner Smith concerned with driveway, garage and parking situation. Commissioner Lane acknowledged that the site was a challenge and good job of architecture was done but parking and driveway design was an issue. Commissioner Evans had concern with the landscaping plan for buffering and softening the site. Commissioner Smith motioned to approve Item IX, Final Design Plans - Residential Duplex — A, Property Location: Lot 12, Block 4, Wildridge Subdivision / 5712 Wildridge Rd East with the condition that lighting cut sheets and a revised landscape plan are provided for staff approval. Commissioner Foster seconded and all commissioners were in favor. The motion passed unanimously. B. Property Location: Lot 3, Block 4, Wildridge Subdivision Applicant/Owner: George ("Tripp") Plavec Description: Final Design review for a new duplex structure on Wildridge Road East in the Wildridge Subdivision. Proposed materials include stucco, bev lap siding, stone, and heavy timbers. The sketch design review for this duplex was reviewed at the Planning and Zoning Commission's May 16, 2006 meeting. Matt Pielsticker provided the Staff Report. Tripp Plavec showed a visual demonstration of his project to the commissioners to include the landscape design. Commissioner Struve questioned the trees on the adjacent lot line and asked for them to be protected and spruces to be moved as screening. Commissioner Foster motioned for approval of Item IX, Final Design Plans - Residential Duplex — B, Property Location: Lot 3, Block 4, Wildridge Subdivision, Applicant/Owner: George ("Tripp") Plavec with following conditions to be resolved prior to the building permit submittal: 1 - positive drainage must be demonstrated; 2 — a revised landscape will be provided with the irrigated area not more than 20% of the landscaped area, sage plantings will blend with the lot to eliminate a harsh cut line, 3 — all technical corrections are addressed as identified by Staff; and 4 — Except as otherwise modified by this permit approval, all material representations made by the applicant or applicant representative(s) in this application and in public hearing(s) shall be adhered to and considered binding conditions of approval. Commissioner Smith seconded. All commissioners were in favor and the motion passed unanimously. XII. Other Business A. Update of Various Projects a. Comcast Cable: Matt Pielsticker will be riding with technician to do locates b. Gates will be staging on the adjacent Folsom property c. Widening of Wildridge Road between Old Trail and Bear Trap d. Next meeting — Final Design of the Westin e. Lot 6 Block 4 Wildridge - check landscape plan f. 520 Nottingham Road - siding issues XIII. Adjourn Commissioner Struve motioned to adjourn adjourned at approximately 7:30 pm. Respectfully submitted, Ruth Weiss Recording Secretary APPROVED: Chris Evans Chairman Phil Struve Secretary All Commissioners were in favor. The meeting was