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PZC Minutes 04-06-2004 (2)Minutes of Planning and Zoning Commission April 6, 2004 Council Chambers Town of Avon Municipal Building 400 Benchmark Road I. Call to Order The meeting was called to order at 5:35 pm. II. Roll Call All Commissioners were present III. Additions and Amendments to the Agenda There is one amendment to the agenda. Item X, Final Design Plan, Lot 42B, Block 4, Wildridge Subdivision, 5107 Longsun Lane, Applicant: Greg Macik, TAB Associates, Inc., has been moved to the Consent Agenda. There were no additions to the agenda. IV. Conflicts of Interest Commissioner Evans disclosed a conflict of interest with Item VII, Sketch Design Plan, Tract Y, Mountain Star Subdivision, Metcalf Road (address not assigned), Applicant: Mark Donaldson; Item VIII, Special Review Use Application, Tract Y, Mountain Star Subdivision, Metcalf Road (address not assigned), Resolution No. 04 -09, Applicant/Architect: Mark Donaldson and Item IX, Variance Applications, Tract Y, Mountain Star Subdivision, Metcalf Road (address not assigned), Resolution No. 04 -10, Applicant/Architect: Mark Donaldson. V. Consent Agenda Commissioner Karow motioned for the approval of the Meeting Minutes from the March 16, 2004, Planning & Zoning Commission Meeting and Item X, Final Design Plan, Lot 42B, Block 4, Wildridge Subdivision, 5107 Longsun Lane, Applicant: Greg Macik, TAB Associates, Inc., on the Consent Agenda, be approved. Commissioner Didier seconded the motion. The motion passed 6 -1 with Commissioner Him abstaining due to his absence at the last meeting. VI. Comprehensive Plan Update and Public Input The public is invited to attend and submit oral and written comments on what issues they consider important to address in the Comprehensive Plan update. The Commission will review the information submitted by the consultant team to date, as well as discuss a proposal by staff for holding several 'neighborhood' meetings in an effort to collect public input. FAPIanning & Zoning Commission\Minutes \2004 \040604.doc Page 1 of 10 Tambi Katieb presented the update. The second Steering Committee meeting had just adjourned prior to the start of the Planning and Zoning Commission meeting. Phase One part of this project is under way. Some of the economic and build -out analyses are being drafted. The Steering Committee is being asked questions on issue identification and forming of the vision. Mr. Katieb urged the public to fill out the available comment cards and to visit the town's website for information. Commissioner Evans and Commissioner Smith are both on the Comprehensive Plan Steering Committee. Commissioner Evans encouraged public input so that the plan will be the consensus of the Town of Avon's residents. Tamara Underwood, Hurd Lane, expressed her vision for Avon as the gateway to Beaver Creek. She feels that to attract this visitor group to Avon would be beneficial as Beaver Creek is an internationally known entity. She believed the Big Box and commercial direction for Avon is not an attraction to the Beaver Creek visitor. She felt an important feature of the Town of Avon was the preservation of the historical aspects and believed that Open Space should be maintained as parkland. Commissioner Didier asked what sites would Ms. Underwood like saved. Her response was the water wheel behind Canyon Run and the barn by the red house on the Eagle River as well as the Water and Sanitation barn. Kristi Ferraro, Eaglebend resident, approached the podium in agreement with Ms. Underwood. She thought Avon should have more of a resort feel. She believed there should be no commercial sites north of 1 -70 and Post Blvd, greater usage of the Eagle River feature, and was concerned about dust mitigation. Commissioner Evans suggested that she contact Town Council with her dust concerns. Dave Svabik, Metcalf Road business owner, approached the podium. He asked that the Planning and Zoning Commission encourage prospective business owners to open businesses in Avon and felt Avon needs entertainment in the evening. He felt the Steering Committee for the Comprehensive Plan was doing a good job. Commissioner Evans noticed Amy Phillips in the audience and advised the public that she was on the Comprehensive Plan Steering Committee. Chris Ekrum, Eaglebend Drive resident, was concerned with the planning and coordination of the Village at Avon with the Town of Avon. She would like to see more cooperation in this development between the two entities. Commissioner Evans brought to the attention of the public that this section would be discussed at the beginning of each Planning and Zoning Commission Meeting. FAPlanning & Zoning Commission \Minutes\2004 \040604.doc Page 2 of 10 VII. Sketch Design Plan A. Tract Y, Mountain Star Subdivision Metcalf Road (address not assigned) Applicant: Mark Donaldson The applicant, Victor Mark Donaldson ( "VMD ") has submitted a sketch plan application for a business and storage facility consisting located on Tract Y, Mountain Star Subdivision referred to as the "Wildridge Business Park & Storage Facility" in the application dated October 1, 2003 and plans dated March 17, 2004. There are two (2) buildings proposed, which include 88,065 esq. of self - storage /warehouse and 43,110 sq. ft. of industrial /commercial space. Accompanying the Sketch Design are a Special Review Use permit application for a caretaker unit and also a parking variance application for the self- storage. The applications being presented were a change from the original project by the deletion of the third building, reduction of total gross floor area of roughly 10,000 square feet and the submittal of the variance application for a specific determination for parking standards for self storage that could be applied to this project. Tambi Katieb presented the Staff Reports for the Sketch Design Plan, Special Review Use and Variance Applications for Tract Y. It was agreed that all three applications would be presented together and it was concurred by the applicant as acceptable. Staff requested that the Sketch Design Application be approved as presented with stated conditions. Special Review Use as presented in the Staff Report with its two conditions is acceptable to staff and approval is recommended. Staff has found that there was not a common parking standard through research with PAS and other municipalities for self- storage facilities, as will be reviewed in detail in the companion variance application. Staff is requesting approval of Resolution 04- 10. Commissioner Karow questioned the 8% grade for the access driveway and it is allowable according to staff, and asked about the requirements for employee housing. He continued with asking how many parking spaces are required according to Town Code. Mr. Katieb responded that it is one parking space per 800 sq. ft. and there is a total of 78 spaces are projected. With the square footage proposed, there should be 164 spaces provided. VIII. Special Review Use Application - PUBLIC HEARING A. Tract Y, Mountain Star Subdivision Metcalf Road (address not assigned) Resolution No. 04 -09 Applicant/Architect: Mark Donaldson FAPlanning & Zoning Commission \Minutes \2004 \040604.doc Page 3 of 10 The applicant is requesting a Special Review Use permit for a caretaker unit on Tract Y, Mountain Star. The request is consistent with the I/C zone district and a caretaker unit is encouraged throughout the governing rules, regulations, and Comprehensive Plan for the Town. IX. Variance Applications - PUBLIC HEARING A. Tract Y, Mountain Star Subdivision Metcalf Road (address not assigned) Resolution No. 04 -10 Applicant/Architect: Mark Donaldson The requested variance is intended to allow fewer parking spaces than is currently specified for the self- storage portion of the project only. All other uses are parked as required by the Town code for "Industrial Land Uses ". Mr. Katieb reviewed in detail the extensive background of the project and the rationale behind assigning a specific standard and tying the use to self- storage space. The majority of standards appear related to providing a space or two to caretaker or management unit, with no parking provided except in the aisles. Chris Juergens, of Victor Mark Donaldson Architects, approached the podium and introduced the members of his team. PUBLIC HEARING OPENS Michael Walter, manager of Metcalf Commercial Park Homeowner's Association, approached the podium. He presented his concern for the parking equation of one parking space for 800 sq. ft. and found it, in his experience, to be grossly inadequate. He was concerned with the issue of offices that could be rented and there would be a lack of parking available. It is a "market can handle" situation and if there isn't sufficient parking, it will be detrimental to the project. He also voiced his concern regarding traffic on the road. Barbara Richardson, assistant manager of Avon Self Storage, approached the podium with a question regarding if light bulbs are installed in the storage units. She mentioned that it has been her experience that people use these units as living quarters and child care locations since there is power available inside each of the units. Herb Richardson, Avon Self Storage, approached the podium and questioned the necessity for additional self- storage units. He mentioned that they are greatly discounting due to lack of interest and with more units in town, no one will be able to make a living. TJ Connors approached the podium as owner and developer of AAA Self Storage, which is directly across from this proposed project. He does not have lights in his storage units. He has 55,200 sq ft with 58 parking spaces and he feels parking is his number one problem. He stated that this new project would FAPlanning & Zoning Commission \Minutes \2004 \040604.doc Page 4 of 10 require at least 132 parking spaces for their square footage. He said the market is mediocre at best and that this proposed project would double the amount of units in the Town of Avon. Mr. Connors distributed a hand out and proceeded to explain Exhibit C of this project. Dave Svabik approached the podium, owner of Lot 13 across from the project, felt that if the parking requirement cannot be met, it should not be built. He stated that Mr. Connors has a problem with semi trucks getting into his site, and if this project is approved, it should accommodate truck loading off the street. PUBLIC HEARING CLOSED Commissioner Smith is concerned with traffic and believes that parking for self - storage is different that an office building. Commissioner Neville and Commissioner Smith are both concerned that the project would change its basic concept and create a huge parking issue. Commissioner Him was concerned with the parking space allocation as well as the traffic and semi truck access to the site. Commissioner Didier thinks the use is good, he thought the project was too big for the site, the retaining walls are too big and to make the buildings smaller would assist to resolve the parking dilemma. Mark Donaldson approached the podium with concerns of the distrust being exhibited on this project. Concerns were voiced regarding heating and electric availability in each of the units. Commissioner Trueblood was concerned with the parking situation and thought Building #2 would be a fine location for an office building but the parking would be inappropriate. Commissioner Karow began his comments with the Special Review Use and that the manager's unit is appropriate, he felt the parking issue makes the project less valuable in the long run, he was concerned with the electrical fixtures in storage units, and felt the Sketch Plan would benefit from a model to judge the road access. Mr. Donaldson stated light would be accessible from the hallways and sprinkler systems. All units would be tempered to approximately 60 degrees. Commissioner Trueblood questioned the number of cages and their size. Ms. Richardson approached the podium again to discuss a site in Westminster that is similar to this proposed project. She mentioned that the cage situation is not a workable situation since wire cutters would be all that is required to enter another's unit. Rob Wagner, president of the association since 1983, voiced traffic and congestion concerns. He stated that parking is an issue with the lack of space currently in the area and that this project would have even less parking spaces. He was concerned with the definitions of retail versus warehouse. He remarked FAPlanning & Zoning Commission\Minutes \2004 \040604.doc Page 5 of 10 that entry onto the road with its blind spots is an issue and would like something done before anyone is injured. Tambi Katieb proceeded to read the Town Code regarding Industrial/ Commercial uses. Commissioner Trueblood questioned why staff was unaware of the interior design of the project such as the walls and the cages. The plans submitted by the applicant did not reveal lights or cages for the project. Commissioner Trueblood continued with requesting the number of cages and their types. Mr. Donaldson responded with 42 cage types with a total of 578 cages based on the preliminary layout to date and on a market study. Commissioner Neville made motion to approve the Sketch Design Plan Application, Tract Y, Mountain Star Subdivision, Metcalf Road (address not assigned), Applicant: Mark Donaldson, with the staff recommendations and with a change in #2 eliminating the self storage units recommending an interior light fixture. Commissioner Him seconded the motion. Commissioner Karow requested that a model of the site be available at Final Design along with a model of the retaining wall. Chris Juergen approached the commissioners with a computer picture design to simulate a model. The motion was approved unanimously with all staff recommendations and conditions; and the model to be presented one week prior to Final Design for review. Commissioner Him made motion to approve Special Review Use Application, Tract Y, Mountain Star Subdivision, Metcalf Road (address not assigned), Resolution No. 04 -09, for a caretaker unit. Commissioner Smith seconded the motion with recommendations as presented in the staff report. The motion was carried unanimously. Commissioner Neville made motion for approval of the Variance Application, Tract Y, Mountain Star Subdivision, Metcalf Road (address not assigned), Resolution No. 04 -10, with staff recommendations. Commissioner Smith seconded the motion. First motion to approve ended in a tie vote. Discussion continued between the commissioners and included staff input that the number of parking spaces for this project based on square footage standardized basis, but instead, should be tied directly to the use. Commissioner Neville motioned for approval with staff recommendations and Commissioner Smith seconded. The motioned carried 5 to 1 for approval. X. Final Design Plan A. Lot 42B, Block 4, Wildridge Subdivision 5107 Longsun Lane Applicant: Greg Macik, TAB Associates, Inc. Greg Macik is proposing a Final Design Plan for a duplex at 5107 Longsun Lane. The duplex totals 9,420 square feet in size. Materials proposed include: stucco, wood lap siding, board and batten wood siding, cultured stone, asphalt shingles, FAPlanning & Zoning Commission\Minutes \2004 \040604.doc Page 6 of 10 and wood clad windows. A duplex on the lot to the west (Lot 42C) has recently been completed, and the lot to the east (Lot 42A) has a final design approval but no building permit. The Sketch Design for this duplex was approved at the March 16, 2004 Commission meeting. Moved to Consent Agenda. XI. Variance Application — PUBLIC HEARING B. Lot 58, Block 4, Wildridge Subdivision 5170 Longsun Lane Resolution No. 04 -11 Applicant: Robert Moehring The applicant is requesting a Variance for the placement of a structured retaining wall and a boulder retaining wall within the front 25 -foot setback. Due to difficulty with the existing grades of the site, the proposed site design allows driveway access while keeping the house closer to the street. Matt Pielsticker presented staff report and requested the Variance and Sketch Design Applications be presented in unison similar to tonight's earlier presentation of Tract Y above. Staff requested approval. Robert Moehring approached the podium to present his project. Ruth Borne requested that the boulder wall become a structural wall and was listed as one of the conditions in the staff report to have less impact on the site. PUBLIC HEARING OPENS Ruth Borne offered clarification regarding staff recommendation concerning the retaining wall. PUBLIC HEARING CLOSED Commissioner deliberation began with Commissioner Neville's comments of comfort with the variance. Commissioner Smith agrees with comments on North Elevation difficulties and variance. Commissioner Him would like a third dimension on the roofline. Commissioner Karow agrees with staff recommendation. Commissioner Didier agreed with staff recommendation, however, has a concern with parking in driveways. Applicant says that there is ample room for a three -point turn with cars parked in front of either unit. Commission reviewed the driveway with applicant. Commissioner Trueblood had no comments. Chairman Evans voiced concern that the 2003 UBC was used for this project and it has not yet been adopted and to beware of the height of this structure. FAPlanning & Zoning Commission \Minutes \2004 \040604.doc Page 7 of 10 XII. Sketch Design Plan A. Lot 58, Block 4, Wildridge Subdivision 5170 Longsun Lane Applicant/Architect: Lynn Fritzlen Lynn Fritzlen is proposing a duplex residence on Longsun Lane. The building comprises a total of 9,636 square feet. A switchback driveway design gains access to the site in an attempt to maximize the mountain views. This application is being reviewed in conjunction with a Variance application to allow walls to encroach into the front (25 foot) setback. Matt Pielsticker presented the staff report. Conditions must be met prior to final design. Commissioner review began with Commissioner Evans discussing with the applicant elevations and its visual impact. Commissioner Him questioned the type of door to be installed and the amount of stone presented. Commissioner Smith motioned for approval of the Variance Application, Lot 58, Block 4, Wildridge Subdivision, 5170 Longsun Lane, Resolution No. 04- 11with the 3 staff conditions with amendment to Condition #1 that it should be a structured wall engineered to standard. Commissioner Karow seconded the motion and it passed unanimously. Commissioner Smith motioned for approval of the Sketch Design Plan, Lot 58, Block 4, Wildridge Subdivision, 5170 Longsun Lane with 12 conditions as listed in the staff report. Commissioner Karow seconded the motion with Condition 10 removed. The motion is approved 6 -1 with a negative vote from Commissioner Didier. XIII. Revised Sketch /Final Design Plan B. Lot 47, Block 3, Wildridge Subdivision 4791 Wildridge Road East Applicant: Dave Dantas The applicant, Dave Dantas, is proposing a revised Final Design Plan for his property on Wildridge Road East. A Final Design Plan has been approved for this lot, and a building permit has been issued for construction. The site plan for this application (including driveway design and tiered retaining walls) has changed little from the original approval. However, the floor plans and elevations have been modified since the original approval. The application is proposed as a `fast- track' of both sketch and final design review. Matt Pielsticker presented the staff report. Staff is comfortable with approval providing all 8 conditions are met prior to building permit submittal. Commissioner Neville questioned Condition 4 from the staff report. Condition 5 had a typographical error. Commissioner Didier questioned drainage. FAPlanning & Zoning Commission \Minutes \2004 \040604.doc Page 8 of 10 Commissioner Neville moved for approval of Revised Sketch /Final Design Plan, Lot 47, Block 3, Wildridge Subdivision, 4791 Wildridge Road East, with the conditions as listed in the staff report. Commissioner Smith seconded the motion and it passed unanimously. XIV. Other Business A. Minor Project Approvals: 1. Lot 11, Block 1, Eaglebend Subdivision 4500 Eaglebend Drive Material Change Applicant: Chris Jenkins Staff approved a change in building materials for a duplex on Eaglebend Drive. In place of "English Ledgestone" the home will utilize a moss rock as one of the building materials. The duplex is currently under construction. 2. Lot 18, Block 2, Benchmark at Beaver Creek Subdivision 330 Beaver Creek Boulevard Material Change Applicant: Carolyn Christ Staff approval for a change in roofing material on the Beaver Creek Boulevard Town homes. The application replaced the existing (wood) shingles on the south side of the building with the same material (asphalt) as the shingles on the north side of the building. B. Planning and Zoning Commissioner Terms Town Council will do the appointments for Planning and Zoning Commissioner at the April 27, 2004, Town Council Meeting. XV. Lighting Ordinance Town Tour Staff and the Commission conducted a nighttime tour with a light meter to better understand site lighting issues before reviewing recommended lighting ordinance regulations. XVI. Other Business Ruth Borne mentioned the advertisement in the newspaper of 4 vacancies on the Planning and Zoning Commission with an April 15th deadline. Town Council will make the appointments at the April 27, 2004, Town Council meeting in order for new members to be seated by the first Planning and Zoning Commission in May. Ruth Borne continued with the items for the next meeting of West Avon for land swap parcel, Jay Peterson and his 11 development rights in Block 4 of Wildridge, and final design for Mountain Center. XVII. Adjourn Commissioners, Staff members Tambi Katieb and Matt Pielsticker, and public citizens, Chris Ekrum and Dave Kautz, proceeded to tour the Sheraton Mountain FAPIanning & Zoning Commission \Minutes\2004 \040604.doc Page 9 of 10 Vista, 1St Bank of Avon, Canyon Run Apartments, Eaglebend Apartments, Home Depot, Wal Mart, Avon Crossing, Phillips 66, Metcalf Industrial Properties and the Barrancas Apartments with a light meter to better understand lighting issues. The meeting adjourned at 9:01 pm. Respectfully submitted, Ruth Weiss Recording Secretary APPROVED: Chris Evans Chairman Terry Smith 7 Secretary I'APlanning & Zoning Commission \Minutes\2004 \040604.doc Page 10 of 10