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PZC Minutes 100201Minutes of Planning & Zoning Commission Regular Meeting October 2, 2001 Council Chambers Town of Avon Municipal Building 400 Benchmark Road I. Call to Order The meeting was called to order at 6:04 p.m. II. Roll Call All Commissioners were present with the exception of Commissioner Wolfe. III. Additions and Amendments to the Agenda None IV. Conflicts of Interest None V. Consent Agenda A. Approval of the September 18, 2001 Planning & Zoning Commission Meeting Minutes Commissioner Sipes moved to approve the Consent Agenda. Commissioner Karow seconded the motion. The motion carried unanimously with Commissioner Klein abstaining. VI. VILLAGE AT AVON A. Design Guidelines - Affordable Housing Applicant/Owner: Traer Creek LLC Bill Post, representing Traer Creek, spoke about the design guidelines and the affordable housing. He said we have bypassed some of the procedures due to the fact we have been heavily involved with Engineering and all the permits and applications associated with this project. We intend to get the Planning and Zoning board representative, Mr. Karow, very involved in the process. We already have been working heavily with the Town staff. The affordable housing has been on a fast track due to the timeline. The state bonds that have become available have a December 31 timeline. We are working on updating the guidelines for K &L parcels and soon, the affordable housing. It is our intention to bring in everything else for your review and input and have all of the design guidelines in place and have you work with us on the design. Our Design Review Board has just recently been formed. Next Tuesday from 11:00 -1:00 we have set a joint meeting with us, the Planning and Zoning Commission and Council regarding the affordable housing. The Commissioners discussed with the applicant what could be changed on the architecture of the affordable housing design without changing the timing. Mr. Post said some things have been presented to HUD and the state for the bonds; those are the outlines of the site planning and the infrastructure planning that cannot be changed. Commissioner Sipes said a major objection we have is the massing of the buildings. They are too blocky. He asked if the applicant could deviate from the footprint of the buildings at this point and if there are square footage constraints with HUD. Gerry Flynn, of Corum Real Estate, a partner with Wintergreen Homes in developing the affordable housing, said we had to do a detailed market study to submit to HUD. The state granted a large allocation to Avon and if we cannot close the bonds, we won't be able to get them back. In order to retain the bonds, we have 244 units and there are many constraints to the site itself. We have submitted extensive documents to HUD and need to avoid changing unit mix and number of buildings. We can make some architectural changes to those buildings to respond to some of the comments we have been getting. Jeff Spanel of Wintergreen Homes commented HUD is in the middle of doing their accessibility review and to change the floor plans at this point would be difficult and could possibly put the bonds in jeopardy. He said there are strict limitations on the rents imposed by the Town and by the bonds. There is a ceiling we have to work under. The current design and structural engineering is done. We prefer not to enlarge the units themselves. Maybe we could enlarge the decks to break it up. HUD's focus is on the inside of the buildings. We can work with you in making changes on the outside of the building but if we start changing the inside of the units, the floor plans and layouts it would set us back with HUD's review and we could lose the bonds. Rick Pylman of PJA Land Planning was also in attendance. VII. MODIFICATION TO APPROVED PLANS A. LOT C, Avon at Beaver Creek Project: Sheraton's Mountain Vista Applicant: Vistana, Inc. Address: 160 Beaver Creek Boulevard West Ruth Borne, Director of Community Development, said the applicant submitted modifications to approved plans at the last Planning and Zoning meeting. The Commission denied the modifications. The applicant has modified their application to include more details and clarification on the changes. Staff recommends approval. Jeff Edwards, Director of Construction for Starwood, made a presentation. He stated they have concerns themselves with the exterior of the building. It is not to their satisfaction. They have taken measures against the contractor and have held monies from them. Corrections will be made. He said we like the archways and the arcade the way they are now. Chairman Evans asked the applicant about the second entry arch. He said it has the same vertical member with a different support condition that doesn't relate to it. He also noticed the arcade has changes from the approved plans. Tom Obermeyer of Oz Architecture said when we drew the original plans that were approved, we thought the truss would be attached to the building but the builder said we could not do that. The proportions are good. Solid members are better looking than glue lams. Minutes of P &Z Meeting October 2, 2001 Page 2 Commissioner Sipes said flashing curve at the roof should be installed to keep water from cascading off the roof. Aleksandr Sheykhet, architect with Oz, gave responses to the Commissioners questions regarding the glue lam, the arcade and the beams. Commissioner Sipes commented on the columns, the truss and the glue lam versus the raft beams. He is ok with the change from 10x10 to 6x6. A big issue for him is the truss. It looks like a mistake. To redo the truss would be impossible at this point. One of the two solutions Alexandr drew could work. He did not like the curved pieces added to the truss. He could support the truss change if they come up with a different means of support. Commissioner Klein said the 6x6 columns are fine. We need to be notified before changes are made. The steel around the bases is not a good idea. The center element needs to wrap all the way around. Commissioner McClinton commented he agrees with what is proposed with the posts and glue lam. But the truss that is being proposed does not look attractive. Commissioner Macik likes the way the building looks but is concerned about what else has been changed. If a homeowner does not build according to the approved plan, we make them redo it the correct way. The same should hold true for you. The arch looks ridiculous. The proportions of the columns are fine. He did not have a problem with the raft beams. Commissioner Karow said the arcade is fine as long as you don't have the metal at the base and you wrap the keystone all the way around. He asked if there would be soffits under the roofs on the employee housing. He said these must be included. The exposed rafter tails must be covered. The arch looks ridiculous. It is the first thing that anyone sees. The entry does not work like this. It is not what we approved and he cannot support it. Chairman Evans said agrees with the enclosing of the roof structure on the employee housing. We are supposed to have battered stone columns not straight as they are currently constructed. This is another deviation from the approved set of plans. The arch looks ridiculous. It was the cheapest solution for the builder. He is very concerned about the number of changes they are seeing. The details that were supposed to make this project look good are not being accomplished. Commissioner Klein moved to approve changes for Lot C, Sheraton's Mountain Vista for the columns, the arcade and the stone bases with the metal strapping on the center of the arches only, and the employee housing changes with the condition that the underside of the decks and roof canopy be enclosed. Commissioner Karow seconded the motion. The motion was unanimously approved. Commissioner Sipes moved to table the changes on the entry truss so the applicant can come back with another design. Commissioner Klein seconded the motion. The motion carried 5 -1 with Commissioner Karow opposing. Tom Obermeyer objected to the comments made that Oz has been disingenuous about their changes and their architectural responsibilities. Minutes of P &Z Meeting October 2, 2001 Page 3 VIII. FENCE APPLICATION A. Lot 41, Block 1, Wildridge Subdivision Project Type: Split Rail Fence Applicant/Owner: Shawn and Michael Walkowicz Address: 2121 -B Long Spur Ruth Borne said this application is in response to neighbors' concerns for a fence for a home day care. The SRU approval for the day care is being appealed to Council. Staff has proposed a new ordinance to Council to revise home day care requirements. Staff recommends approval of the fence with the condition that the SRU be approved. Commissioner Karow said this fence application should be reviewed as a regular fence application, not special for the day care. The Commissioners asked Staff about the property line between the duplex. Staff said they would look at the plat to confirm the property lines. Commissioner Sipes said it looks like a big fence. Commissioner Macik said it is too large. Chairman Evans said it is within the lines of the easement and off the property lines. He is in support of the application. Commissioner Karow said it meets the definition for a fence. Commissioner Karow moved to approve the application. Commissioner Klein said he would like to add a condition that if a day care is not approved, the fence not be installed. Commissioner Karow would not go along with that. Commissioner Klein said he would not approve the chicken wire mesh on the fence. Commissioner Karow said we cannot approve wire mesh. Ruth Borne said you have to have wire mesh because of the children. Commissioner Karow withdrew his motion. Discussion ensued over the chicken wire. Commissioner Karow moved to approve the application as submitted without any conditions. Commissioner Sipes seconded the motion. The motion carried 4 -2 with Commissioners Macik and Klein opposing. IX. OTHER BUSINESS A. Aspens Village Mobile Home Park Project Type: Roof Framing Address: 901 West Beaver Creek Boulevard Ruth Borne said there have been problems with adding new roofs to old mobile homes. George Hoyt, the Town Building Official, has been working with the mobile home park owner to design new standards for reroofing. Mr. Hoyt said the state requires any additional structure to be independently supported. The solution we have come up with is basically a carport covering the home. The Commission reviewed the proposed plan. B. Staff Approvals: 1. Lot 44, Block 3, Wildridge Subdivision 4725 Wildridge Road West Siding, Deck Extension and Remodel Rear of Home Minutes of P &Z Meeting October 2, 2001 Page 4 2. Lot 77, Block 1, Wildridge Subdivision 2311 Old Trail Road Deck 3. Lot 31, Block 1, Benchmark at Beaver Creek 730 Nottingham Road Thul Electronics C. Code Enforcement Item Commissioner Karow commented that he saw at Lot 77, Block 1, Unit C, the Orchard Town Homes, there is a new deck with a privacy wall. He wondered if the deck and privacy wall were approved. He said the new doors and windows are green. He asked if they have an approved color change. All the other windows and doors on the project are white. Eric Johnson said he would check on it. XI. ADJOURN Commissioner Sipes moved to adjourn the meeting. Commissioner McClinton seconded the motion. The motion passed unanimously. The meeting adjourned at 8:00 p.m. Respectfully submitted, Cecelia Fenton Recording Secretary APPROVED: October 16, 2001 Chris Evans /Z:::: -7) Chairman Seeretary Minutes of P &Z Meeting October 2, 2001 Page 5